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HomeMy WebLinkAbout03/23/2021 PACKETBEAUM©NT TEXAS REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS CITY HALL 801 MAIN STREET TUESDAY, MARCH 23, 2021 1:30 PM CONSENT AGENDA Approval of minutes— March 16, 2021 Confirmation of board and commission member appointments A) Approve a resolution to reject a bid for an annual Dress -Up Contract for use in the Water Utilities Department B) Approve contracts for debris monitoring during an emergency event C) Approve a contract to supply ASPPM Asphaltic Concrete Patching Material for use by the Streets and Drainage Division D) Approve a contract with Galls, LLC of Lexington, KY for the purchase of uniforms for the Police Department E) Authorize the City Manager to execute Change Order No. 11 to the contract with Allco, LLC for the Washington Boulevard Pavement Widening Phase II Project (Corporate Drive to Amarillo Street) F) Authorize the settlement of the lawsuit styled Susan K. Toney vs. The City of Beaumont; Cause No. A-204,644 0 BEAUM©NT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: March 23, 2021 REQUESTED ACTION: Council consider a resolution to reject a bid for an annual Dress -Up Contract for use in the Water Utilities Department. BACKGROUND Bids were solicited from contractors for an annual dress -up contract for assisting the Water Utilities Department with the restoration of disturbed dirt and grass after a water repair by the City. Bids were requested from six vendors and one response was received. The pricing from this submittal was over the allotted budget for these services. For this reason, staff recommends that the sole bid be rejected. This contract maybe re -bid in the future so the bid tab is not made public. Publishing the bid tab prior to re -bid would give other vendors an unfair competitive advantage, thus the bid tab is not included. FUNDING SOURCE Water Utilities Fund. RECOMMENDATION Approval of the resolution. G�3iIDjl[iP��Ct] WHEREAS, on March 4, 2021, one (1) bid was received from Brystar Contractors, of Beaumont, Texas, for an annual Dress -Up contract for use by the Water Utilities Division for the purpose of restoration of disturbed dirt and grass after a water repair by the City; and, WHEREAS, the Water Utilities Division evaluated the one (1) bid and found that the bids was over the anticipated estimate; and, WHEREAS, it is the recommendation of City of Beaumont Water Utilities Division Administration to reject the bid and rebid the project at a later date; and, WHEREAS, the City Council finds it is not in the best interest of the citizens of Beaumont to accept the bid for an annual Dress -Up contract and that said bid should be rejected; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Council does hereby reject the bid received from Brystar Contractors, of Beaumont, Texas, for an annual Dress -Up contract for use by the Water Utilities Division for the purpose of restoration of disturbed dirt and grass after a water repair by the City. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551 PASSED BY THE CITY COUNCIL of the City of Beaumont this the 23rd day of March, 2021. Mayor Becky Ames - BEAUM©NT TEXAS TO: City Council FROM: Kyle Hayes, City Manager �J� PREPARED BY: Todd Simoneaux, Chief Financial Offrcer4/ MEETING DATE: Much 23, 2021 REQUESTED ACTION: Council consider a resolution approving contracts for debris monitoring during an emergency event. BACKGROUND Specifications for the contract require the debris monitoring company to provide personnel to oversee the services provided by the debris removal company during an emergency event. The company is to provide timely reports to the City while verifying that the City is billed correctly for debris removal services and that FEMA guidelines are followed. Bid specifications requested firm hourly prices inclusive of wages, benefits, workers compensation, taxes and agency fees. Nine vendors were solicited, and six vendors submitted bid responses. Bid specifications allow this bid to be awarded in the primary, secondary and tertiary format as the best value to the City. Thompson Consulting Service is the apparent low bidder and has provided this service in the past; however, the services they provided during Tropical Storm Imelda were not satisfactory and they are not recommended for the contract. Administration recommends the award of annual contracts to Tetra Tech of Maitland, Florida as the Primary; Witt O'Brien's of Houston, as the Secondary; and to Rostan Solutions of Valrico, Florida as the Tertiary vendor. The budgetary impact of awarding these contracts is contingent upon the occurrence of a declared disaster and the degree of the resources needed at that time. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the resolution. RESOLUTION NO. WHEREAS, bids were solicited for primary, secondary and tertiary contracts for debris monitoring services, as needed, in the event of a declared disaster, said contracts to be an annual contract with the option of two (2) renewals of twelve (12) month terms at the same pricing as the awarded contract; and, WHEREAS, Tetra Tech, of Maitland, Florida; Witt O'Brien's, LLC, of Houston, Texas; and, Rostan Solutions, of Valrico, Florida submitted the lowest bids meeting specifications, as shown in Exhibit "A" attached hereto; and, WHEREAS, City Council is of the opinion that the proposals submitted by Tetra Tech, of Maitland, Florida; Witt O'Brien's, LLC, of Houston, Texas; and, Rostan Solutions, of Valrico, Florida are the lowest responsible bidders providing the best value to the City and should be accepted as primary, secondary and tertiary providers respectively; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bids submitted by Tetra Tech, of Maitland Florida (primary), Witt O'Brien's, LLC, of Houston, Texas (secondary) and Rostan Solutions, of Valrico, Florida (tertiary), for an annual contract with the option of two (2) renewals of twelve (12) month terms at the same pricing as the awarded contract, for debris monitoring services, as needed, in the event of a declared disaster, as shown on Exhibit "A" attached hereto, be accepted by the City of Beaumont; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute contracts with Tetra Tech, of Maitland, Florida; Witt O'Brien's, LLC, of Houston, Texas; and, Rostan Solutions, of Valrico, Florida, for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551 PASSED BY THE CITY COUNCIL of the City of Beaumont this the 23rd day of March, 2021. Mayor Becky Ames - BEAUMONT CITY OF BEAUMONT. BEAUMONT, TEXAS r s x x s PURCHASING DIVISION BID TABULATION Bid Name: Contract for Debris Monitoring Bid Number: PM221-14 Bid Date: March 11, 2021 Contact Person: Patrick Bardwell E-mail: patrick.bardwell@beaumonUexas.gov Contact Phone: 409-8803125 Vendor Vendor Vendor Thompson Consulting Service'" Lake Mary, FL. Win O'Brien's U.C." Houston, Tic. Volkert Houston, TX. Position Hourly Rate Hourly Rate Hourly Rate Project Manager $69.00 $69.00 $69.00 Operations Manager $59.00 $55.00 $59.00 Field Supervisors $49.00 $48.00 $49.00 Debris Site/Tower Monitors $33.00 $32.50 $32.00 Environmental Specialist $52.00 $55.00 $59.00 Collection Monitor (Citizen drop-off site monitors) $20.00 $32.50 $32.00 Field Coordinators (Crew Monitors) $35.00 $32.50 $32.00 Total $31I.00 $324.50 $342.00 Vendor Vendor Vendor Rostan Solutions Van., FL. Debris Tech Plcaynue, M5. Tetra Tech• Maitland, FL. Position Hourly Rate Hourly Rate Hourly Rate Project Manager $76.00 $68.00 $20.00 Operations Manager $60.00 $57.00 $58.OD Field Supervisors $45.00 $42.00 $45.00 Debris Site/Tower Monitors $32.00 $34.00 $33.00 Environmental Specialist $60.00 $65.00 $50.00 Collection Monitor (Citizen drop-off site monitors) $30.00 $34.00 $32.00 Field Coordinators (Crew Monitors) $33.50 $34.00 $33.00 Total $336.50 $339.00 $321.00 Suggested Award (Primary) Tetra Tech, (Secondary) Witt O'Brien, and (Tertiary) Rostan '• Thompson not awarded EXHIBIT "A" C BEAUM©NT T E X A S TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: March 23, 2021 REQUESTED ACTION: Council consider a resolution approving a contract to supply ASPPM Asphaltic Concrete Patching Material for use by the Streets and Drainage Division. BACKGROUND In July 2018, the City Streets & Drainage Division incorporated All Season Pre -coated Patching Mixture (ASPPM) as an alternative for trial use for patching asphalt potholes. Pothole repairs using ASPPM Grade IV patching material have proven to be far more durable and longer lasting than repairs made with previously used patching materials. The Texas Department of Transportation (TxDOT) developed the material specifications for ASPPM and established the Material Producer List of facilities qualified to produce this mixture. For this contract, the awarded vendor is required to be on this approved list of suppliers. Bids were requested from twelve (12) vendors; three responded. Specifications allow for a six- month contract with the option of two renewals of six-month extensions at the same pricing as the awarded contract. Recommendation is to award the contract to the low qualified bidder Waller County Asphalt Company, Inc. of Hempstead with a total estimated six month cost of $123,552. This is a savings of $4,800 compared to the current contract which Waller County Asphalt Company holds. Bid tabulation is attached. FUNDING SOURCE General Fund. RECOMMENDATION Approval of the resolution. RESOLUTION NO. WHEREAS, bids were received for a six (6) month contract, with two (2) additional options to renew for six (6) month terms at the same pricing as the awarded contract, for the supply of All Season Pre -coated Patching Mixture (ASPPM) for use by the Streets and Drainage Division for the patching of asphalt potholes; and, WHEREAS, Waller County Asphalt Company, Inc., of Hempstead, Texas, submitted a bid, as shown on Exhibit "A," attached hereto, for a total estimated amount of $123,552.00; and, WHEREAS, City Council is of the opinion that the bid submitted by Waller County Asphalt Company, Inc. should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bid submitted by Waller County Asphalt Company, Inc., of Hempstead, Texas, for a six (6) month contract, with an option of two (2) renewals of six (6) month terms at the same pricing as the awarded contract, to supply All Season Pre -coated Patching Mixture (ASPPM) for use by the Streets and Drainage Division for the patching of asphalt potholes as shown on Exhibit "A," attached hereto, for a total estimated amount of $123,552.00, be accepted by the City of Beaumont; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a contract with Waller County Asphalt Company, Inc., for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551 PASSED BY THE CITY COUNCIL of the City of Beaumont this the 23rd day of March, 2021. - Mayor Becky Ames - s� sP� e; n n_ y A < o' ry 0 3^ A � O n R � � D z P o o o g y C 2 2 n 3 n � N o nc _ o y+ 3 n 2 3 o u Ly EXHIBIT "A" ❑C BEAUM©NT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: March 23, 2021 REQUESTED ACTION: Council consider a resolution approving a contract with Galls, LLC of Lexington, KY for the purchase of uniforms for the Police Department. BACKGROUND Specifications required vendors to submit bids in three areas of use; standard issue police uniforms consisting of long and short sleeve shirts and pants, uniforms for use by the Cadets, and specialty uniform components used by SWAT, Patrol and other specialized police units. Bids were solicited from seven vendors for an annual contract with options for two one-year renewals. Three bids were submitted. Galls, LLC provided the lowest qualified bid in the total amount of $88,081.25. Bid tabulation is attached. FUNDING SOURCE General Fund. RECOMMENDATION Approval of the resolution. RESOLUTION NO. WHEREAS, bids were received for an annual contract with the option for two (2) one (1) year renewals for the purchase of Police uniforms; and, WHEREAS, Galls, LLC, of Lexington, Kentucky, submitted a bid in the unit amounts shown on Exhibit "A," attached hereto and made a part hereof for all purposes, for the total amount of $88,081.25; and, WHEREAS, the City Council is of the opinion that the bid submitted by Galls, LLC, of Lexington, Kentucky, is the lowest responsible bidder providing the best value to the City and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bid submitted by Galls, LLC, of Lexington, Kentucky, in the unit amounts shown on Exhibit 'A" attached hereto and made a part hereof for all purposes, for an annual contract with the option for two (2) one (1) year renewals in the total amount of $88,081.25 for the purchase of Police uniforms be accepted by the City of Beaumont; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute an annual contract with the option for two (2) one (1) year renewals with Galls, LLC, of Lexington, Kentucky, for a total amount of $88,081.25, for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551 PASSED BY THE CITY COUNCIL of the City of Beaumont this the 23rd day of March, 2021. Mayor Becky Ames - BEAUMONT PR„S °SINBTUEbNICAOID TABULATION Bitl Name: ANNUAL CONTRACT FOR POLICE UNIFORMS Bitl Nnmeec CF0221M BItl DPenmq: TNorsday, March 11, 2021 Cannot Person: CmBlia Mlaer, UWr9 ontS"a m Iler9beaum PNane: dD9BW-3]5] GT DISTRIBUTORS INC. GFlLLSLLC "W BETS C'eyVanua, IS Ciryl Sbb pVSTN, TEXAS LEgNGSOH. KY SPRING,UNIFORMS GNS SPRING, iE%A$ ITEM PART pTY Unit Prl<e Eelentlatl Ptice UnIt ExlmOatl Prlea Unit Rlce Extended Eder NUMBER Prke MENS LIS SHIRT, BEAVER DARK MAW BLUE Bfi002 ]5 N6.99 E3,52I 25 SH,W 50,M0.00 SST99 Es me.25 MENS S IS SHIRT BLAUER DARK NAVY BLUE 86102 121 SO 59 A532375 WJM Mon.. $5299 $6,62375 WOMENS L IS SHIRT BLAUER OARKNAWBWE 8600W 12 &699 M63.88 SM.OD $528d0 $5)99 56958E WOMENS S IS SHIRT BIAUER DARKNAWBLUE 8610WZ 40 $A259 517036E SW,W E1,620.00 $5299 $2, 119.60 MEWS TROUSER BLAUER 2EE DARK NAVY BLUE 6650 55449 $10,8So do W.60 59,JW.00 E6999 $13998.E0 WOMENSTROUSER BLAUER DARK NAVY BLUE .5. 40 $5449 $2.179W N6.50 51,560.E $6999 .82,]996D MEWS SIS SHIRT, BOWER ARMORSHI N(BASE), DARK NAVY BLUE 8362 ]0 $4Z00 $329000 $OLEO SAHM.00 $57W NA59.30 MEWS US SHIRT. ARMORSKIN(BASE), DARK BEAVER NAVY BLUE 8361 5 S53 do $26500 560,00 5260.0E U299 $31495 WOMENS 555HIRT, BLAUER ARMORSKIN(BASE), DARK B362W NAW BLUE ID $4I00 $4]00D $4L00 "WAS P. $5]990 WOMENS VS SHIRT, BLAUER ARMORSKI N (BASE), DARK 8361W NAVY BLUE 5 M3.00 $26500 $WAO not. $6299 W1495 MEN' S Sb SHIRT, SUPERSHIRT BLAUER DARK NAVY BLUE AAA 1EE No IS AD, FS600 mm $6.]50.00 $5299 567990E MEN'SLISSHIRT, SUPERSHIRT BEAVER DARN NAVYBLUE Nor 35 '�45E 52.257.5E y&00 52,080.0E $]]99 $?]2965 WOMEN S SHIRT, SUPERSHIRT FLAILED DARK NAVY SLUE 8676W 20 $5595 V'7 ¢LW S1,W0,00 $6799 $1359.80 WOMEN'I US SHIRT, SUPERSHIRT BLAUER DARKNAW BLUE M71W 5 $64.50 53225E Vi $ROpO $7799 $3B995 COVERT TACTICAL PANTS, BEAVER DARK NAVY BLUE B651 200 555 E0 $13,00090D S69A0 $IIUBm $69.99 513,9980D WOMEN S COVERT TACTICAL STARER PANTS, BEfi6W DARK NAW BLUE 40 MI. $2.600. 569.00 $2EWA0 $6999 $2,799 fi0 MENS L IS SHIRT, ID3%POLYESTER ELBECO M OFFER. DARK Z314 S1,O2A00 E59.DD $1A1500 GAVy 25 E49W 813RSD NL00 MENS S IS SHIRT, IDD%POLYESTER, ./ZIPPER, DARK ELBECO NAVY Z3314 50 $4450 $2,22500 07.00 $Nmc0 MR WOR C0 WOMENSLISSHIRT, 100% ELBECO POLYESTER, WIZIPPER, Z9314 DARK NAVY 2D HE 50 $9M $41.00 5620A0 $5575 811150E WOMENS S IS SOFT, I DO% ELBECO P O LYESTER, WI ZIPPER. .814 DARK NAVY 4E .4. $178000 $E7.00 $1,b0,00 $MAS $291. 00 MEWS TROUSER. 10D%POLYESTER, ELECT DARKNAVY E314 75 S49 S0 536750E $N.W $Zawoo $48.25 M61 B75 Annual Police Uniforms: Continuenext Page EXHIBIT "A" GO DISTRIBUTORS. INC. ALES LLC "WEBB'S UNIFORMS Vender AUSTIN. TEXAS LEXINGTON, KY SPRING, TEXAS CiT'i State ITEM PART MART EEN GTY Unit Price Enemie!Price p;l.EU,280M Unit Price Extended Price WOMEN TROUSER, 100% POLYESTEE ELBECO DARK NAW ETTA 6D $CP $390000 "am So $2 B9500 MIDWAY DRESS CAP, 55TARADJUSTABLE HAT SIZE BAND. DARK NAW WRILVER OR GOLD STRETCH BAND, 1 AN02 HOLE, SIZES SM-XL 1.ME 25 E65.00 $16250n SISM $6000 SSDD.00 MIDWAY CAP COVERS.CLEM WI VISOR 269 25 E600 S15D00 $6GD $7.00 $175 00 TOTALSTANDARD ISSDE B. P. D.ONIFORM$"-$ELTIONI $68,059.58 $040T5.50 $78,66190 Annual Police Uniforms: Cominuenextpage SECTION z Mentlar City/State GT DISTRIBUTORS, INC. SALES DEC ^WESSS UNIFORMS AUSTIN, TEXAS LELNSTON, KY SPRING, TEXAS ITEM PART NUMBER pTYUnit Unit Ptice EatenEeE Price ExtMOeE Bruce Unit Price ExbntlaE Price PEo MEWS DICKIE PANT, DICKIE DESERT KHAKI '74 40 $43.00 Sell 00 W.D. suenom $$599 $103960 WOMENS DICKIE PANT, DICKIE, DESERT KHAKI 1774 10 $2200 VOR 33 111 $010.00 AGE 99 $$5990 MEN S DICKIE SHIRT. DICKIE SHORT SLEEVE. innAi DESERT KHAKI, 1C $1900 $19000 $17.05 N70.50 $X 99 5309.90 WOMENSDILKE, SHIRT, DICKIE SHORT SLEEVE, DESERT KHAKI Y1574 5 $19 00 $95 00 $17.05 $a9.T5 $30.99 5154,95 MEWS DICKIE SHIRT, DICKIE LONG SLEEVE DESERT YST4 KHAKI, 30 S1F 751 W92.50 $law Sawl $3299 $909]O WOMEN DICKIE SHIRT. LONG SLEEVE, DESERT DICKIE KHAKI, »5I4 5 $1975 $987 $10.1110 $93.50 .2 99 $154.95 TOTAL CADET OFFICER UNIFORM -SECTION R $2,076.25 $1.1166.75 $2.919 an Annual Police Unlbrma: Continue neRpage SECTION 3 Victor Oft"Sute GT DISTRIBUTORS, INC. GALLS LLC 'WEBS'S UNIFORMS AUS IN, TEXAS LEXINGTON, KY SPRING, TEXAS ITEM PART NUMBER OTY Unit Price Extended Price VIIa Extended Price Uni[Price E#enteniPrice BLAUER STREETGEAR CARGO PANT, DARK DIALER NAW 8810X 10 SID, 00 &100 10200 $020.00 $7699 $74990 STARER RAIN COAT, BEAM HI VIS YELLOW, WI SCALER "POLICE ON BACK, BOTH SIDES IN 2fi990 REFLECTIVE. 40 $13R OD $52W001 $110.00 "I'looA0 $143re $563960 SLAVER RAIN JACKET, BI-R I HI VIS YELLOW, W/ BLAUER POLICE' ON BACK, BOTH SIDES IN 26991 REFLECTIVE. 15 $12500 E19]500 $BB,b $U0100 E130.93 $1,961.85 BLAUER RAIN HOOD, BWHI CIA YELLOW, SLAVER STANDARD SIZES 123 50 $1275 S3750 $11.00 $000.00 $1599 $799.50 BIAUER RAIN PANT, RATHER BLACK 134-1 15 $71W $106500 $66.b "I E5989 $69985 BLAUER TRAFFIC VEST, BWHI VIS YELLOW, ZIP FRONT, WIgjLIGE VERTICALLY ON FRONT, AND W/p$LO¢, ON BACK, HORIZONTALLY REFLECTIVE BIAUER USH 3D $51 CC $1 MIT HE $17.00 $1,410.00 $4999 $14997D BLAUER STRETCH BIKE SHORT, BLAUER DARK NAW 8642 10 .600 $56000 b0,00 b00.00 $74.99 174990 BLAUER GORE TEX SVPERSHELL JACKET WJSOFTSHELL FLEECE JACKET DARK NAW, WISHOULDER PATCH AND REVERSE FIAG PATCH ON BOTH JACKET AND LINER, 3QLJQL IN REFLECTIVE HORIZONTALLY ON BACK OF FLEECE JACKET ONLY, HOOD BIAUER SNAPS ON OUTER JACKET O FLY 99IDTfi0 2D $W500 $A90000 $E8200 $7,"1 U9899 $9.979.80 BLAUER, HOOD, DARK NAWSIZES BIAUER 20 $6325 XS-OIL HF9970 $IDCC PH $EePO 4B.I.J80 E69.99 $1,399.80 BIAU ER SOFTSHELL FLEECE JACKETDARKNAW, WI SHOULDER BLAUER PATCH AND REVERSE FLAG PATCH, 4660 AND „POLICE„ IN REFLECTIVE HORIZONTALLY ON BACK 23 $12300 $206000 $10200 j2,010.00 $13599 $2,719.80 BIAUER BICYCLE PANT, BLAUER DARK RAW 8822Z 10 E8300 U30.00 $]0.00 KNUEN $94.99 $949.90 511 MEN TACTICAL PERFORMANCE, SIS POLO. DARN 5.11 TACTICAL NAW, CIVILIAN, REQUIREIR BEAUMONT POLICE PATCH ON ]1TTIC 24 FRONT LEFT CHEST 30 $39W $1,Ti0.00 $EQb $81600 f43.99 $1 31910 6.11 WOMEN TACTICAL PERFORMANCE, BIS POLO, DARK 5.11 TALTICPL NAW, CIVILIAN,$EQ Qy DEAUMONT POLICE PATCH ON 61165]2d FRONT LEFT CHEAT 20 $39.DO $760.00 W.b $810.b $43 on I M7980 Annual Police Unibrma: Continue next page SFCTRONI VmJor GT DISTRIBUTORS. INC, GALLS LLC —WEBB'S UNI FORMS CB, l Sla[e AUSTN. TEXAS LEANGTON, KY SPRING, TEXAS UniFIIFN< ITEM PARTNUMBER OTY Unit Pnce Wlen4etl Arica ExIBRI PMR, Unit PriO ExGnEeE PrIce 511 TACTICAL PERFORMANCE SG POLO, DARK NAVY REQUIRE0- WSEWEN ON CHEST BADGE, W/ BE fF'IN REFLECTIVE]iMB 5. 11 TACTICAL ]ZG ON BACH, WI p_Q{L{@ REFLECTIVE AND REFLECTIVE BANDS ON EACH SLEEVE, SWORN OFFICER 10 W6 00 sARZF1 Som N§0.00 E5999 $5.90 ELBECO REFLEX RIPSTOP, SIB SHIRT, MIDNIGHT SAW, SPOONER WSEWEN ON CHEST BADGE, ELBECO EMBROIDERY OF NAME ON SHIRTS, 4444 'B P.G' ON COLLAR AS COLLAR PINS IN WHITE ] $5300 $371100 ul.w E4ELM $6645 W5.15 BOBBED REFLEX RIPSTOP. US SHIRT, MIDNIGHT NAVY, REQUIRED W/SEWEN ON CHEST BADGE. ELBECO EMBROIDERY OF NAME ON SHIRTS, 44Z4 E PQ' ON COLLAR AS COLLAR PINS IN WHITE 3 $5600 81I400 E63.00 $193.00 37045 $211 35 ELBECO RIPSTOP CARGO PANTS ELBECO MI FRIGHT NAVY E7364R 10 $7400 $74B.06 $6I $610.00 $7790 $77900 ELBECO TEK3 MEWS SHIRT55, MIDNIGHT NAVY,RE� WISEWN ON CHEST BADGE ELBECO EMBROIDERY OF NAME ON SHIRTS, G934 $P D: ON COLLAR AS COLLAR PINS - IN WHITE, AND ADD ZIPPER 6 $5900 U72 BE 03M §@A00 $59.80 BUP ELBECO TEK3 MEN $ ARBUTUS, MIDNIGHT NAVY REORISED W/SEWN ON CHEST BADGE ELBECO EMBROIDERY OF NAME ON SHIRTS, G924 'R P 0.' ON COLLAR AS COLLAR PINS - IN WHITE, ANDADD ZIPPER 2 S. $1P.00 EE3.50 §11100 E8;1.65 E12130 ELBECO TEK3 CARGO PANT ELBECO MIDNIGHTNAW E2044R 10 $60]5 £60]50 EST.00 NT0.00 $6]60 E6F TOTALSYOHALTY UNIFORMS- §30,26 00 EES,W&00 S$E,ee.. SECTOR "DID NOT MEET BID SPECIFICATIONS BEAUM©NT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works & Technology Services MEETING DATE: March 23, 2021 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to execute Change Order No. 11 to the contract with Allco, LLC. BACKGROUND On April 25, 2017, by Resolution No. 17-083, City Council awarded a contract to Allco, LLC, of Beaumont, in the amount of $15,994,397.98 for the Washington Boulevard Pavement Widening Phase II Project (Corporate Drive to Amarillo Street). Previous Change Order Nos. 1-10, in the amount of $586,574.11, are attached for your review. Proposed Change Order No. 11, in the amount of ($39,863.07), is required to adjust actual quantities used during the course of construction and additional water line work being paid for by Drainage District No. 6. A total of thirty (30) calendar days will be added to the contract for the additional work. If approved, Change Order No. 11 will result in a new contract amount of $16,531,108.92. FUNDING SOURCE Airport Royalties for Street Improvements Fund. RECOMMENDATION Approval of the resolution. RESOLUTION NO. 20-111 WHEREAS, on April 25, 2017, the City Council of the City of Beaumont, Texas, passed Resolution No. 17-083 awarding a contract in the amount of $15,984,397.88 to Allco, LLC of Beaumont, Texas, for the Washington Boulevard Pavement Widening Phase II (Corporate Drive to Amarillo Street) Project; and, WHEREAS, on August 3, 2017, the City Manager executed Change Order No. 1, in the amount of $9,920.00, to adjust the estimated quantities to reflect the actual quantities used in the completion of the project, thereby increasing the contract amount to $15,994,317.88; and, WHEREAS, on February 6, 2018, the City Council of the City of Beaumont, Texas, passed Resolution No. 18-032 authorizing the City Manager to execute Change Order No. 2, in the amount of $103,893.00, to accommodate design changes necessary to address unforeseen conflicts with the underground utilities and additional curb and driveway improvements required on Executive Boulevard and Corporate Drive, thereby increasing the contract amount to $16,098,210.88; and, WHEREAS, on May 14, 2018, the City Manager executed Change Order No. 3, in the amount of $7,714.55, to adjust the estimated quantities to reflect the actual quantities used in the completion of the project, thereby increasing the contract amount to $16,105,925.43; and, WHEREAS, on June 5, 2018, the City Council of the City of Beaumont, Texas, passed Resolution No. 18-123 authorizing the City Manager to execute Change Order No. 4, in the amount of $16,032.91, to adjust the pipe quantity and size which was not allotted for in the original design and the addition of fourteen (14) calendar days, thereby increasing the contract amount to $16,121,958.34; and, , WHEREAS, on July 17, 2018 the City Council of the City of Beaumont, Texas, passed Resolution No. 18-157 authorizing the City Manager to execute Change Order No. 5, in the amount of $33,303.00, to adjust bid items and quantities in the contract to accommodate revisions to the storm sewer system; relocate a 16" waterline; and, twenty-two (22) calendar days will be added to the contract for the work, thereby increasing the contract amount to $16,155,261.34; and, WHEREAS, on October 16, 2018 the City Council of the City of Beaumont, Texas, passed Resolution No. 18-255 authorizing the City Manager to execute Change Order No. 6, in the amount of $215,144.90, to adjust the bid items and quantities in the contract to accommodate for additional sewer work; ground boxes for fiber optics and traffic signals; and, sixty (60) calendar days will be added to the contract for the work, thereby increasing the contract amount to $16,370,406.24; and, WHEREAS, on April 9, 2019 the City Council of the City of Beaumont, Texas, passed Resolution No. 19-084, in the amount of $128,658.75, to adjust the bid items and quantities in the contract for additional waterline, surface inlets for storm sewer, and foundations for traffic ground cabinets; traffic signal poles that meet the height requirements needed to fit in the field; and, ten (10) calendar days will be added to the contract for the work, thereby increasing the contract amount to $16,499,064.99; WHEREAS, on September 3, 2019 the City Manager executed Change Order No. 8, in the amount of $6,400.00, to adjust the estimated quantities to reflect the actual quantities used in the completion of the project relating to exploratory digging of a 20' water line, thereby increasing the contract amount to $16,505,464.99; and, WHEREAS, on April 7, 2020, the City Council of the City of Beaumont, Texas, passed Resolution No. 20-073 authorizing the City Manager to execute Change Order No. 9, in the amount of $28, 474.00, for the addition of a conflict junction box to account for flow line design issues with one sewer, one water and two storm lines; and, ten (10) calendar days will be added to the contract for the work, thereby increasing the contract amount to $16,533,938.99; and, WHEREAS, Change Order No. 10, in the amount of $37,033.00, is necessary to account for revisions to the storm sewer system, thereby increasing the contract amount to $16,570,971.99; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to execute Change Order No. 10 for additional work described above, thereby increasing the contract amount by $37,033.00 for a total contract amount of $16,570,971.99 for the Washington Boulevard Pavement Widening Phase II (Corporate Drive to Amarillo Street) Project. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 2nd day of June, 2020. kMay Becky Ames CITY OF EEAO OW w:aS)m� wpwu Gm)e.am¢Iwrh w.w[een CCMMROI UNM[ fv.NaWamp. [axa wavra. x uwmmmwOmn: m.wwwmavvvl6)uY1a/avm¢YfYW.bvW[vam. oqr r wx..i w nnu)px FFaaU7pg1[Dn.diutx a�N Vvm aA I+wan rv.mau:JpM :un.m xe�mru rvaFOxn)pv� Iny� ® wu'rxFwDY�mnnq[wo Fun a.wnNv� �mq mpuxwun uwO oxxl mpavxmuaruu wimxxw couvmpm¢wm� pmD�DiYN)rwp ,om n.wm, roiAi ) nnahm mpuamva.>..v'ummmcev�ri�oei�ouse� � _ ,. pwwu.cwneruiouxr:� [ rxn rvsrnoni[[)ice..a omvsu �umnia iDru.wpumroF msauxc[omm w.an IYILIIOPt)N tw.ac[pp[K .Ib% )OT.LL.BC[MC6Wp[pNGiO D.S[: ),N% xewcvmucruxoFm �u)i. .CZ: 3 31^slzi •u.mmxucimc.mc. n mcu a [n[mruim iwucwam D[LRI W.N104 uvmKpm e D.,[ a,rmmD� DY[RpRnOmlVglOgp® .W.[CQIDIAD.lOn1O6 CITY OF BEAUMONT OMGN'ALCOMRACT.-. 1[YIi.'mmfZIE C. mw DA ns4zaz9 rxmaLT+- w..u.D..uw"n...D owxgn, mvoeguvMorcr CONTMCMP: ALLCO OIANG60M8g N0.: � CITY OF BEAUMONT owcmwL<omMcrTwg�oAxs urz ADnmorvwL Tm¢ naPDaSRn: NEP•CONiAACfiMg: • 'TR'TOLL6W4TO'C9ANUTAp TR PLANY'wNp/OR OPeCHIGROpBAM86REBYMApy;.. m ���u. � •x.m:.mw.mww.ev::mamn.am:eM'morm.amRAawanemmu: w.: w:e:. vwm mn.awniu Im rm. wwW. v.i: O:W.n Pe.n ..Dwa V.rceNx T.w :uxcmxwxl�+mcTBBgfswmglRinr:qow� � nwrm � TOTAL: s ftAfl.nO ]0{ALnIIpiR pATaAY AppEll SO T16 CpnTMCt i0rt nT iBIO CRAIf060RDiR ORIGINAL CONiAACgAMOVKI: _$ IS 9H l9)BB CRAMOg s 1612SKa99 TOT AMBRBYIOOS TOTALwMOUXTORT08COFO ORp6R: GZ OROE s SaeR00 PLRCCtRORTRIS D,�7% TOTALTBRCgtTC NCZ00R06R: ORDRRTO pATB: JM% OA NRW COMMCIAMOUM: S 1653191199 ALLmrn crwc,mc: own ABPREb6MAiIYE WBO gY: AMAI'IA DATB IM[RIM CIIT'[NGM66R APPROV DBY: I I A 9T®BY: \\ I` Ouaoar�. �•S•aa RYLI BAYL4, LITY MANAGER DATC ABROD93ApD�CTfY {,T,gpl( DATB OAR A. 30,2Y19 r.aicD wmx:Iw Bl.n.eL...n OwNLR: CT'OPIGVMONi CONIMCIOP: ALLCO CRANCQ OAO[RN0.: B CITY OF BEAUMONT 081CPAL CONITAR nMQ (pAYBI: 1191 ADOITpryALnMYOQQUYgRp: y rw mrcrucrnMs: la -. iR rOLLDwADCWp6Pp{RBpyALB MO/ORlPE�1CAttW{ARB'�REp}YADF..: .N:�Am.mWtl WNYgrtNV Oe WIWYI:ivmtl8tlna::iba NPeppa IIm Xc Om GM YaMPOn W qWW �Bry OWPhe LT�YYATIMOON;DarwA�YOlw 0 M Tdl'A1,; hbl i 6Ay,tl f 6AW.M 9➢CALpppR DARABEADD®A l'R' WRMCS RD6 LfP®.C9ALOi OM6R.... OBICLY.V, COYIRARAMOUNi: f 1f.989]9]M NLLBBOMBBBYIOW CWNCEOBDIXS: f 16.4990H93 TOTALAMOVNTOQnItl CRAryCL ORDQR: S 61 PLRCLN80FMISC8 GBORDLR; 006M TOTALIBRCLM'CUANG80RDLRTOMTi: 3Z% NEW CONIRARAMOUNI'; I 16505AG W � ACL 8/1 �Y PP/R/DEB/��)RLO V� 9 ALLCOCOI CIPiQ LYC, DAR TAVDITINCI MTi^ REPRE9QMfAT1V8 PROJERMANA ER DB REVIEWLD BY: BCROCBE!5A..R. Jy PHB A ANltl. DAT ROADWAY DLBIGI 1 PUBBLIIC WOBW D CroR APPROVLB BY: I3-t9 A�D BYBY: � bl�.o0cvt Gal9 LYLi WYES,RTV MANAGER DAn mmALRov%ARD, CITY M. K DAT. CITY OF BEAUMONT DAM Apal3�3m9 PRoacT: w..6e.ro. Rl.asw.v owlml: orroi RRADMOM roxSMcroR: AslcD cRAxcaowenxo.: 9 A„mt«s.v@6 Wghb.Wn«..wl am:tiaeuW InhamWam MMp�q'm ORiGMAL CONfMCI'TRII DlAYSy. 11 tI mDmonAL rIMB upintBrtD: 36 NSwcoMMamu: vn WI lAfOtRIp CNpBIB (IAVJ(M1n� $Y 56,ON 51.3 S lIm S W fDNC aAV DO�(Q.y SY SISN f1.Nf 5 6fAp 5 y51W 0J1 BIIPPA®dIR DbWLI(DpAtBNGVYOIRY) S IpODI t 9.IM.W NNCMNIOA (mM1)UVYIYq S9ISm 5 f]If.W ON WI IS.V INgSHlSB6MI Amf (E[m9ptf 6A T 5 53%.IS Ma W] IRAt SW l018A841d1'MNl5Ipp81j11Y) 5A I 4 9,611.15 1 1 rso A6 IY5610 PoIHAb0.11 A1M mffiI(yr) M f tll.[Wm 5 IIAW.00 IM SMMM Sffi LI OTaUIM M I 2 51 ... f I6y 00 N6 TMFSIG Po181H9®<SIA1Mld18it9IM5 G I tItAR.W 5 IS, Np.W WI DISIALLWMDIOR OBONNI.IN[Wp•915 FA 0 5 5 3A m 5 9,IfA00 SDI PIAI1Rna M9LAlt1'wAOMPE D]WIRI6W W 5 l0 s Ilim s e.w rol RnlamlaiurAzcrwwmuDaoS®Bwo, u s m s unw ml OU IvulmlavaGurwwrmuf �PRBBD, u I s mw s ue.m n9 ow nlmmxa6arAu rvc¢wlsouMevc wA v 5]m um oa s nSM.m rof eau®rtlnvPe•sxoarn6Ra®vcafSRll¢enoef 9 s Ima99 s luw ow asilnrsNaxrorr tozromesus9amrnrecnox 9 s uu.M s uu.m TOTAL: 5 ai&650.]5 ORSOPIAL COMMCTAMOUNT: t 15.9Mj9718 NCI PROM PREVIOUS CRANOB OBDBR&: 5 16j70,e06]e TOTAL AM OUM OP T W 9 CRANCB ORDER: I 128,658.75 PmcC OPYRISCRANGRORDER: 0r9% 'ttYfAL iERCL:f GRANGE ORDER TO OAi[: 3m% l6W CONIRACTAMOUM: s 14199W.99 AC BY: PREP BY: y� y2 wmu Ic,nrc, DwTE T1Nc3,B DAIS RBPRE/S/GViAIIV[ PROIB.CI'MAN Rsv1BwBDBY: A LogSIAROLD 6 CROCIdT A411 ROAIIWAYDESI �PUBL WORRS DIXR ¢ A ROVRDBY: L %/0 RYLBaAnsx R,1Y MANwc®e DATE omnr+n owua uxovr WMn.mom W,�vPvaran xma ..,, 4 +wnvnmP'1 � npp+m� w+uv+wvmm w.u-0 vm�.wmav+.w: m+u.wmwm+. •w+ nmm Pwmm vPa�Wwaemn nmP..w...+va...o�.v mwmrvnum:an I 'rym� mwwriwnm+m ...omu .m u. ® �vvmi + mmn vvnum :+:v' mAi+�amm°"ncmav o�w�nmrgn "'�.nnm:aa.rm vmrnwimanm � ° + +m.nn wnmvmm�:ux w, wmmmo+mnvruusnv.umncvwv .onrcmnm..: LT m 'mru.: v Wawa ovmur. 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S ICBSa6I.36 ACCBBYtD Y: .ISryLBP�ABFD`�BY: ALLCOCON'IMCILYG C.. OAVID4 I'IN�'l.ir �ZVi[b1 BOADWAYDMGO I RBV6WS0 SB�BY: Ol / 6CB0 O J MND 1 ApAOWAYBLflf2 WORIfB R APMOV[O BY: A DBY: KYLBBAYBACITY 6IAIUOC[ BRO Cll CITY OF BEAUMONT °Ali My ljSw OPIGpALCONIPARnIRIWrb} raweR: mwlwmuuxrt owxw crmor aawwlam .eomoxAl.ndaeacvattm mineAcroe: Auto mAnm Owmµo.: A xawmxmARndi vw A4m: W xYbelxsA:ennllvu: avlam:ly W 64w mgltixethpµn nu:Yme V�wp Onuq � aDJ. RdNdnpMe4Mlm°9RLL 4RW.W.dSwRTAWMpAt:p MIMn4° Iltw'OAI.@4pwptypRtf, yppp yy VLAVA �.I6aYfWiW,NNatt.'Y I.10 1 Ix/@I6) u1dIw6T M'vcolx2 WmIM1° W '°AFCOWYRdnM,pµryypdOAu EIG.VAMr1YRN.l.a¢WN. IXMrKtUX. imNw,tMOIIYetIpAl%h.lNvew W o lKtn.w) nP°°GALLp wa¢T/�OAM2 Wfm Mw vemWAurxvmlvuwryappic,eglq. w nrlPOarwe6vRnnwSG1 oxpew e t Ym [ IwYltq mraODR.II RaYw6i iAaYRWLLryApw wtwlrapiu4 dp1°dCALLR[wvAlMl{ � 11 CMr16'tAW aY1�A'Y�im ALL wtgq MaNnNXn4vwWt1 ri[GVAimt.I'sAamA.emp� xl � w0®a °BALL P YrywARYLLwt(r°II5 wAA wLtMrOa WLYivp¢WM wL b IpIDWiSiVC w 0 � wW.Aslwmtlrp: m. mmrtrw°amawmw Q TOTAL: 0 14W)!f ommvwL cowrnwRAwaGm: s u.wuwee riTTepn reawouswATm omw: s re.rm sb"l l'OTwLMIolMroi TplB('p"wc6 oYDa°: f WWI re°�:rorno mAµcs ovo¢ oreµ rmALrnce.Tnunceowuro own: wex— °iwcoWrxwcrwxo°m: s re.nlssez wccaerm r w e (lam' r wrico COxmwcrmGpc, nn aceevxrwnn eowwwr omlmml uwsw®nr: //A � C� n�tmvt wa qrs ATD°wm°°� veucw xrp ouacloe wrreovmex: � � 1 1, o rv: lmeswrT¢RrrdAxwcaa mmwaeomvc,R aaee CTPY OF BEAUMONT own �Rru. vle �DmDweLcomxwcrmaQIAYE! I - �ev� mural: w.smsmv.srbry owRm: arrwsumxoxr A➢MiiOHAL]DRRlDDlEIHD: s mrvlAcroR: ALILO muvcsvwQlaD.: 5 nrncoRmAcrTmu: roM yam: m.rea.+i.• b..m.mw.�e.ae.r: mwemwmry.. a.uw Dmap room svo v1 reie:mextm. aev..p�� o syvLoo s m[ on s®srAvwsnlDnr(a:D�{imao v o ]Il t :n [ row m aoe rnvawrsaroawR v o vi a e.so s a:o TOTAL: s �,nAss OHiCDULCOMRACIAMODND. s 159 rlt IO.T PHOM PRIYfOiB C9AH0[ ORDQ.S: 5 16,pJB210.88 MTAL AMOIINf OI iRI$CRAN0601IDR S ],MlS }IX6XT OY]ffi CHAYO[ OPD6R: O45% TOTAL lLRC[N'! CH.VYIR ORDL[ ttl DAl1: 0 ]6% XLW OONYRALTAMODNf: S 16.105915.p AIX]O�IIq�Y IREP RRTMCTAI(;A1C. AN ALLCO LDacRo LAU TATNE ROADWAV IIEVI/HWm� EY: HEy�p®Hy_ qq V2 OLi AWIO.r A RO HOAOWAY Di5fON61Pi Li ApD DAM Pe65m5yf.36)5 PAWBCT: Wadmjbp Rh6PW OWt81t: ¢SY'OP68AUMOM CONI%ACfOA A[LCO ' CRANGS ORDSRNO_ 1 CITY OF BEAUMONT ORIGINAL CONIYACT'11N8 (DAYS): 30M ADDIr10NA11Af8 RRDIRYP®: 9a NSW L9NPRACT rP4: 1661 ARppbaYmlgsWlvYrtMbvW gasYSNletlgmy46ne(pepdat 1Ym pa lf®CMe DeygO® UW Du�ntlry Pwbh Wl:b iaW W3 p� VINO CONPJPIP(MM')(v.b) sY a.mb 4119 f 16Ao s uluW 131 M (NDIDd.V.)gpiL ✓S) C/ ),5a9 LSip S )IM ! 00.m I18CB6ID I5YN(�3(l3Y(CL)I�AD.diLACm I.. S =0 ! mIS im mi CpN Wmtn 9Y u" 491a f nA0 S (µNW) MS mi LLAB SMHIIYAtLVi@L)ISb'1 B1 Y !]315W i iA.V/m ab ma SEtmlow Mt11Q1 n:oQMPCAYII t)-ivlppl PY o 11 . I 0.tW 0i a96 m vsixtMlBd5d1) IiA n a 1 1mm I 'IIO.m 46 ml tSPNj 9A la Is f .A s IN.W m5 m5 m(LLIB t)IVREtNAYDIRI) 3s lam 1{00 s s t tim.m Sn ml nDN5.A1m1DAFflCRI.imLdT9 w 13 l6 i7.IWA1 S llJ . SU ml pTlC CVEBm�WMA)(R A)I67 GP 3)}il 9N1 S A)L t WGm DO ml 6'1 A.- aAiS A'11:t S 0.m 1 a3.ON.m ml py t➢BI'ALL t'PYNA%AllAitp. WIgP18d damvuG IA11pt A910OA'1 W) aATpJY9 11Rdp&lAmlMlIp DRRADdW m.N� P¢A VA11op. P1rnv,1, iffi1d0. Alro imurt acoavlD. Au.dmScrncmeDul¢wDNeSANs SA l 13 SIS156 f IIA35.m TOTAL: 5 lm mm ORSGDUS.('OMI A ODNY: 5 15.98f3ml N PROMeSSYIOD6C9ANG6OR0m 5 1599f.117.88 TOTAL AMODM'OF'1W6(B mOROSm 5 103.893.00 FFRCIDI"t OPTBI8O8AN8 o"m 0.0% IYYEALPERCSNf CRA.NG80PDSA rO DATE: 0.11% NSW ('OM]UCT AMOOM: 8 16.098)10.88 OF AISN CONINAl.T1NG.INC.W RSSRE&SNrATR'S11 z®vcrAN, es., D os6q bLUDAraM CITYSNGWLSR L[O WORYRDIRECfO� YYLB HAYSS. CrtYMANAf:6R SROU39ARD. C23'T CIAIh OAi}: Agort;IDll exoner: w.lemlloo Pn4n.oD owxm rnToraullMom C(INBACTOR: AW.CO IH.UiC80RpLRN0.:] CITY OF BEAUMONT DRscwu.CONIRACITIMs wAYn: m© ADDmoN.wTua RPDuraiPa. t N{w CONryACf{pg: Syay SS:�I6 lua•V, pmObA VAR Awl (!Wb N^PnnYb ViuMe Nf Wf QID9 R66liYA(NApL)I%M FA 11 L- 3 WISAJ S ]S MS � (f[RaiQBI 0 3 dS.W ! 1 SPo W3 VSI0.10.aBYd8t) SA y 63 t ]W.W S .W SM WS ea9[M@R LgVI}q,r®.®�1y{Aul a IW10 11M0 S !Jp ! W R6 � �D®.T (TNR0.r6Vglp@[pVb) M IMO 19(W f O30 3 iMAL: t 9,RSp. oWGpALCOMRACTAMoD : s Is9uJ91.n N6s PROM P1tEYlOUBCDANG60ADB8: S iOiALAMOUM OP TRIG CRANG60RDER: s mom rBRcerTOPTRIscR. GEO"Y&: p.ps+s TWT P6RCpYPC9ANOL0SIDPRTODAR ppyK NRw CON}IGCTAMOUNT: s 15,P}Xl.al A= LL ALS.COY:ONPRACII N'C..RVRL56M'ATM RL Y: TAN,} @IOpR61t PRPrA]IL. B NI)40/DWCR T,RO AY BPIONME RPVIBw Dy: A '`1 � ngJ�umel.lm,r \AD$srm Rv:n _ iPV1 ]fLRJIPIIroJI RESOLUTION NO. WHEREAS, on April 25, 2017, the City Council of the City of Beaumont, Texas, passed Resolution No. 17-083 awarding a contract in the amount of $15,984,397.88 to Allco, LLC of Beaumont, Texas, for the Washington Boulevard Pavement Widening Phase II (Corporate Drive to Amarillo Street) Project; and, WHEREAS, on August 3, 2017, the City Manager executed Change Order No. 1, in the amount of $9,920.00, to adjust the estimated quantities to reflect the actual quantities used in the completion of the project, thereby increasing the contract amount to $15,994,317.88; and, WHEREAS, on February 6, 2018, the City Council of the City of Beaumont, Texas, passed Resolution No. 18-032 authorizing the City Manager to execute Change Order No. 2, in the amount of $103,893.00, to accommodate design changes necessary to address unforeseen conflicts with the underground utilities and additional curb and driveway improvements required on Executive Boulevard and Corporate Drive, thereby increasing the contract amount to $16,098,210.88; and, WHEREAS, on May 14, 2018, the City Manager executed Change Order No. 3, in the amount of $7,714.55, to adjust the estimated quantities to reflect the actual quantities used in the completion of the project, thereby increasing the contract amount to $16,105,925.43; and, WHEREAS, on June 5, 2018, the City Council of the City of Beaumont, Texas, passed Resolution No. 18-123 authorizing the City Manager to execute Change Order No. 4, in the amount of $16,032.91, to adjust the pipe quantity and size which was not allotted for in the original design and the addition of fourteen (14) calendar days, thereby increasing the contract amount to $16,121,958.34; and, WHEREAS, on July 17, 2018 the City Council of the City of Beaumont, Texas, passed Resolution No. 18-157 authorizing the City Manager to execute Change Order No. 5, in the amount of $33.303.00, to adjust bid items and quantities in the contract to accommodate revisions to the storm sewer system; relocate a 16" waterline; and, twenty- two (22) calendar days will be added to the contract for the work, thereby increasing the contract amount to $16,155,261.34, and, WHEREAS, on October 16, 2018 the City Council of the City of Beaumont, Texas, passed Resolution No. 18-255 authorizing the City Manager to execute Change Order No. 6, in the amount of $215,144.90, to adjust the bid items and quantities in the contract to accommodate for additional sewer work; ground boxes for fiber optics and traffic signals; and, sixty (60) calendar days will be added to the contract for the work, thereby increasing the contract amount to $16,370,406.24; and, WHEREAS, on April 9, 2019 the City Council of the City of Beaumont, Texas, passed Resolution No. 19-084 authorizing the City Manager to execute Changer Order No. 7, in the amount of $128,658.75, to adjust the bid items and quantities in the contract for additional waterline, surface inlets for storm sewer, and foundations for traffic ground cabinets; traffic signal poles that meet the height requirements needed to fit in the field; and, ten (10) calendar days will be added to the contract for the work, thereby increasing the contract amount to $16,499,064.99; WHEREAS, on September 3, 2019 the City Manager executed Change Order No. 8, in the amount of $6,400.00, to adjust the estimated quantities to reflect the actual quantities used in the completion of the project relating to exploratory digging of a 20" water line, thereby increasing the contract amount to $16,505,464.99; and, WHEREAS, on April 7, 2020, the City Council of the City of Beaumont, Texas, passed Resolution No. 20-073 authorizing the City Manager to execute Change Order No. 9, in the amount of $28,474.00, for the addition of a conflict junction box to account for flow line design issues with one sewer, one water and two storm lines; and, ten (10) calendar days will be added to the contract for the work, thereby increasing the contract amount to $16,533,938.99; and, WHEREAS, on June 2, 2020, the City Council of the City of Beaumont, Texas, passed Resolution No. 20-111 authorizing the City Manager to execute Change Order No. 10, in the amount of $37,033.00, to account for revisions to the storm sewer system, thereby increasing the contract amount to $16,570,971.99; and, WHEREAS, Change Order No. 11, in the amount of ($39,863.07), is necessary to adjust actual quantities used during the course of construction and additional water line work being paid for by Jefferson County Drainage District No. 6, thereby decreasing the contract amount to $16,531,108.92; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to execute Change Order No. 11 to adjust actual quantities used during the course of construction and additional water line work being paid for by Jefferson County Drainage District No. 6, thereby decreasing the contract amount by ($39,863.07) for a total contract amount of $16,531,108.92 for the Washington Boulevard Pavement Widening Phase II (Corporate Drive to Amarillo Street) Project. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 23rd day of March, 2021. - Mayor Becky Ames - F BEAUM©NT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tyrone E. Cooper, City Attorney MEETING DATE: March 23, 2021 REQUESTED ACTION: Council consider a resolution authorizing the settlement of the lawsuit styled Susan K. Toney vs. The City of Beaumont; Cause No. A-204,644. BACKGROUND The lawsuit styled Susan K. Tonev vs. The City of Beaumont; Cause No. A-204,644 was presented and discussed in Executive Session held on February 23, 2021. The City Attorney is requesting authority to settle this suit in the amount of $60,000.00. FUNDING SOURCE General Liability Fund. RECOMMENDATION Approval of resolution. RESOLUTION NO. WHEREAS, the lawsuit styled Susan K. Toney vs. The City of Beaumont; Cause No. A-204,644, was discussed in Executive Session properly called and held Tuesday, February 23, 2021; and, WHEREAS, the City Attorney is requesting authority to settle the lawsuit; and, WHEREAS, the City Council has considered the merits of the request and is of the opinion that it is in the best interest of the City to settle the suit; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Attorney be, and he is hereby, authorized to settle the matter of Susan K. Toney in the lawsuit styled Susan K. Toney vs. The City of Beaumont; Cause No. A-204,644, for the sum of Sixty Thousand and XX/100 Dollars ($60,000.00); and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute all documents related to settlement of the lawsuit. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 23rd day of March, 2021. - Mayor Becky Ames - BEAUM©NT TEXAS REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS CITY HALL 801 MAIN STREET TUESDAY, MARCH 23, 2021 1:30 PM AGENDA CALL TO ORDER * Invocation Pledge Roll Call * Presentations and Recognitions — Audit Committee Presentation * Public Comment: Persons may speak on scheduled agenda items 3-5/Consent Agenda Consent Agenda GENERAL BUSINESS 1. Consider a request for a Specific Use Permit to allow a tool rental and equipment rental store in a GC -MD (General Commercial — Multiple -Family Dwelling) District located at 3910 F,astex Freeway 2. Consider a request for a Specific Use Permit to allow a Crematorium in a GC -MD (General Commercial — Multiple -Family Dwelling) District located at 3475 S. 11" Street 3. Consider an ordinance authorizing the suspension of the effective date of Texas Gas Service's proposed rate increase until May 27, 2021 4. Consider an ordinance authorizing the suspension of the effective date of CenterPoint Energy's proposed rate increase until June 17, 2021 5. Consider a resolution authorizing the City Manager to execute Change Order No. 1 to the contract with Gulf Coast, a CRH Company for the Helbig Road Asphalt Resurfacing Project PUBLIC HEARING * Receive comments to hear applicant requests for funding from the 2021 Community Development Block Grant Program DISCUSSION ITEM * Review and discuss the roles, responsibilities and relationships of City Councilmembcrs with one another, City staff and citizens COMMENTS Public Comment (Persons are limited to 3 minutes) Councilmembers/City Manager/City Attorney comment on various matters Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kaltrina Minick at 880-3777. I March 23, 2021 Consider a request for a Specific Use Permit to allow a tool rental and equipment rental store in a GC -MD (General Commercial — Multiple -Family Dwelling) District located at 3910 Eastex Freeway BEAUM©NT TEXAS TO: City Council FROM: Kyle Hayes, City Manager LSD PREPARED BY: Chris Boone, Planning & Community Development Director MEETING DATE: March 23, 2021 REQUESTED ACTION: Council consider a request for a Specific Use Permit to allow a tool rental and equipment rental store in a GC -MD (General Commercial — Multiple -Family Dwelling) District located at 3910 Eastex Freeway. BACKGROUND Janay Mummer of Lars Anderson & Associates, Inc., is requesting permission to allow a tool rental and equipment rental store at 3910 Eastex Freeway, also known as Home Depot. Some of the equipment being offered is not currently available at the store. Items such as back hoes are more commonly used by contractors, therefore a Specific Use Permit is required. Ten (10) parking spaces will be utilized for equipment storage and display, leaving more than adequate parking. At a Joint Public Hearing held on March 15, 2021, the Planning Commission recommended 7:0 to approve the request for a Specific Use Permit to allow a tool rental and equipment rental store in a GC -MD (General Commercial —Multiple -Family Dwelling) District with the following condition: 1. The cleaning and filtering process of the cleaning of the rental equipment be subject to approval of the Water Quality division of the City. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the ordinance with the following condition: 1. The cleaning and filtering process of the cleaning of the rental equipment be subject to approval of the Water Quality division of the City. SPECIFIC USE PERMIT APPLICATION BEAUMONT, TEXAS (Chapter 28, City Codes) TO: THE PLANNING COMMISSION AND CITY COUNCIL, CITY OF BEAUMONT, TEXAS APPLICANTS NAME: Lars Andersen & Associates, Inc. clo Janay Mommer APPLICANTS ADDRESS: 4694 W. Jacquelyn Avenue Fresno, CA 93722 APPLICANTS PHONE #: 559-978-7643 FAX#:559-276-0850 NAME OF PROPERTY OWNER: Home Depot U_S.A., Inc. c/o Suzanne Russo ADDRESS OF PROPERTY OWNER*2456 Paces Ferry Road, Atlanta, GA30339 LOCATION OF PROPERTY:3910 Eastex Freeway, Beaumont, TX 77703 LEGAL DESCRIPTION OF PROPERTY: r nr tm 1 OR ADDITION HOME DEPOT-GENEGOV INVESIMEMS, LTD NUMBER OF ACRES +/- 11.46 Acres SURVEY NUMBER OF For properties not in a recorded subdivision, submit a copy of a current survey or plat showing the properties proposed for a specific we permit, and a complete legal field note description PROPOSED USE: Tool Rental Center and Equipment Rental ZONE. GC -MD ATTACH A LETTER describing all processes end activities involved with the proposed uses. ATTACH A SITE PLAN drown to scale with the information listed on the top back side oftbis sheet. ATTACH A REDUCED 8 W' X I I" PHOTOCOPY OF THE SITE PLAN. THE EIGHT CONDITIONS listed on the backside fthis sheet must be met before City Council can grant a specific use permit PLEASE ADDRESS EACH CONDITION IN DETAII- ATTACH THE APPROPRIATE APPLICATION FEE LESS THAN ,ACRE.........................-.......................-._...._-3250.00 Y, ACRE OR MORE AND LESS THAN 5 ACRES- .................$450.00 5 ACRES OR MORE ........ ........... .................. -........................... $650.00 I, being the undersigned applicant, undersmnd that all afthe mmdifioas, dimensions, building sizes, landscaping and parking mees depicted on the site plan shall be adbaed to as amendednd,ppovedlryCi ouncil. C J I SIGNATURE OF APPLICANT: DATE' Qn 11�ics TT SIINATURE OF PROPERTY OWNER:�.rbDATE 01/13/2021 �._.. PLEASE TYPE OR PRINT AND SUBMIT T9. CITY OF BEAUMONT PLANNING DIVISION Rol MAIN STREET, ROOM 201 1 BEAUMONT, TX 77701 EILENUMBER:T��A Phone-(409)880-3764 Fax-(409)880-3110 +sx+asasrsas:+xs+s««+axxaaa»rsa+rraxra«arrx++«+r+rxaswarr«««rrr»++»rxaa+«+ra+aur»+aan++rsaa«a»rraa«+»rraau++»asa+« pLEASEM NOTE ON R,NE ESME OF 00M11DONS TO M=REGARDING FDs sRfi PLAN AND LETTER OF FROPoSID USES Ann ACTMRES. Home Depot Tool Rental Center (TRC) & HD Rental Equipment Project Description The general operations for the Tool Rental Center (TRC) is the rental of tools associated with general construction, which could range from a drill to a larger power equipment. This operation is utilized by both our general customers and contractors. The Tool Rental Center is an enclosed building —20' tall and 2,226 SF and the enclosure behind the TRC is a 12' gated fence of 1,197 SF. The fence material proposed is black -coated chain link fence with black slats. This enclosure area would store various items such as ladders that are for rent. There would also be access from the existing Home Depot store into the TRC building. In conjunction with the TRC, Home Depot is requesting to utilize approximately 10 parking stalls shown on the Site Plan to store and display equipment rentals that can be rented through the TRC. Such equipment are items like small trailers, see the attached file for a list of example compact power equipment. These would be kept in the parking stalls over -night and are stored on locked trailers. Also, there would only be one equipment per stall. Zoning Ordinance Conditions Review Home Depot — Proposed Tool Rental Center (TRC) 1. That the specific use will be compatible with and not injurious to the use and enjoyment of other property, nor significantly diminish or impair property values within the immediate vicinity; The use is compatible to the existing area as the proposed TRC will be an addition to the existing Home Depot. The proposed use will not impair property values, as it is an extended service to the existing Home Depot store to benefit customers and the community. 2. That the establishment of the specific use will not impede the normal and orderly development and improvement of surrounding vacant property; The proposed use will not impede development of surrounding vacant property as the surrounding area is existing Commercial and Service uses. The vacant pad in the Home Depot shopping center will accommodate a use of similar nature. 3. That adequate utilities, access roads, drainage and other necessary supporting facilities have been or will be provided; The proposed use is an addition to the existing Home Depot store, which has been developed with adequate utilities, drainage, and access roads. The proposed TRC will only require a storm drain connection extension for an equipment wash down area within the proposed enclosure. Proper fire access around the building will be maintained. 4. The design, location and arrangement of all driveways and parking spaces provides for the safe and convenient movement of vehicular and pedestrian traffic without adversely affecting the general public or adjacent development; The proposed expansion will maintain a 24' minimum drive aisle and adequate pedestrian entry and access from the front and interior of the existing store. 5. That adequate nuisance prevention measures have been or will be taken to prevent or control offensive odor, fumes, dust, noise and vibration; The proposed use will not create offensive odor, fumes, dust, noise and vibration. 6. That directional lighting will be provided so as not to disturb or adversely affect neighboring properties; Additional directional lighting along the proposed TRC exterior will be provided and will not adversely affect neighboring properties. 7. That there are sufficient landscaping and screening to insure harmony and compatibility with adjacent property; and The proposed use will not impact existing landscaping and screening. 8. That the proposed use is in accordance with the Comprehensive Plan. The site is Zoned GC -MD and is consistent with the existing General Commercial Services in the area and at the existing site. Compact Power Rental Equipment Tractor Loader Backhoe • Used for loading, carrying, and transporting materials • Electrical, plumbing, and irrigation installation or repairs • Grading and leveling Skid Steer • Grading and leveling • Load, carry and spread materials • Landscaping, construction and property improvement • Light demolition work Mini Excavator • Property improvement and landscape projects • Irrigation installation and drainage projects • Plumbing and electrical installation or repairs Aerial Equipment • Tree care and maintenance • Facility maintenance, painting, HVAC, electrical • Sign and lighting repair Light Tower • Job site illumination • Sports activities • Eventsetups Material Handling • Transport concrete, stone, materials and aggregate • Construction and demo site clean up Dump Trailer • Demolition removal and yard maintenance • Carrying landscape materials • Hauling aggregate Tree Care (Chipper Rental/Stump Grinder) • Tree care and maintenance • Landscaping and property improvements Mini Skid Steer • Load, carry and spread materials • Landscape and property improvement • Grading and leveling Trencher • Installing irrigation and drainage projects • Landscape and property improvement Tractor Loader eackhoe • Load, carry and transport materials • Electrical, plumbing, and irrigation installation or repairs • Grading and leveling Skid Steer • Grading and leveling • Load, carry and spread materials • Landscaping, construction and property improvement • Light demolition work ORDINANCE NO. ENTITLED AN ORDINANCE GRANTING A SPECIFIC USE PERMIT TO ALLOW A TOOL RENTAL AND EQUIPMENT RENTAL STORE IN A GC -MD (GENERAL COMMERCIAL - MULTIPLE FAMILY DWELLING) DISTRICT FOR PROPERTY LOCATED AT 3910 EASTEX FREEWAY IN THE CITY OF BEAUMONT,JEFFERSON COUNTY, TEXAS. WHEREAS, Janay Mommer, on behalf of Lars Anderson & Associates, Inc., has applied for a specific use permit to allow a tool rental and equipment rental store in a GC - MD (General Commercial -Multiple Family Dwelling) District for property located at 3910 Eastex Freeway, being Lot 1, Block 1, Home Depot—Genecov Group Replat, Beaumont, Jefferson County, Texas, containing 11.46 acres, more or less, as shown on Exhibit "A," attached hereto; and, WHEREAS, the Planning and Zoning Commission of the City of Beaumont considered the request and is recommending approval of a specific use permit to allow a tool rental and equipment rental store in a GC -MD (General Commercial -Multiple Family Dwelling) District for property located at 3910 Eastex Freeway, subject to the following condition; • The cleaning and filtering process of cleaning of the rental equipment be subject to approval of the Water Quality division of the City and, WHEREAS, the City Council is of the opinion that the issuance of such specific use permit to allow a tool rental and equipment rental store is in the best interest of the City of Beaumont and its citizens; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this ordinance are hereby, in all things, approved and adopted; and, Section 1. That a specific use permit to allow a tool rental and equipment rental store in a GC -MD (General Commercial -Multiple Family Dwelling) District for property located at 3910 Eastex Freeway, Lot 1, Block 1, Home Depot — Genecov Group Replat, Beaumont, Jefferson County, Texas, containing 11.46 acres, more or less, as shown on Exhibit "A," is hereby granted to Lars Anderson & Associates, Inc., its legal representatives, successors and assigns, as shown on Exhibit "B," attached hereto and made a part hereof for all purposes, subject to the following condition; The cleaning and filtering process of cleaning of the rental equipment be subject to approval of the Water Quality division of the City. Section 2. That the specific use permit herein granted is expressly issued for and in accordance with each particular and detail of the site plan attached hereto as Exhibit "B" and made a part hereof for all purposes. Section 3. Notwithstanding the site plan attached hereto, the use of the property herein above described shall be in all other respects subject to all of the applicable regulations contained in Chapter 28 of the Code of Ordinances of Beaumont, Texas, as amended, as well as comply with any and all federal, state and local statutes, regulations or ordinances which may apply. The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551 PASSED BY THE CITY COUNCIL of the City of Beaumont this the 23rd day of March, 2021. Mayor Becky Ames - Z2021-12: Request for a Specific Use Permit to allow a tool rental and equipment rental store in a GC -MD (General Commercial —Multiple -Family Dwelling) District. Applicant: Lars Anderson & Associates, Inc. c/o Janay Mommer Location: 3910 Eastex Freeway 0 100 200 1 1F No Text 2 March 23, 2021 Consider a request for a Specific Use Permit to allow a Crematorium in a GC -MD (General Commercial —Multiple -Family Dwelling) District located at 3475 S. 110 Street BEAUM©NT TEXAS TO: City Council FROM: Kyle Hayes, City Manager 3,03 PREPARED BY: Chris Boone,Planning & Community Development Director MEETING DATE: March 23, 2021 REQUESTED ACTION: Council consider a request for a Specific Use Permit to allow a Crematorium in a GC -MD (General Commercial —Multiple-Family Dwelling) District located at 3475 S. I to Street. BACKGROUND Proctor's Mortuary is requesting permission to allow a crematorium at 3475 S. 1lo Street. The property will function solely as a crematorium. Remains will be sent to this facility and returned. There will be no customers coming and going from this property, only staff. No changes are planned for the building or areas. At a Joint Public Hearing held on March 15, 2021, the Planning Commission recommended 7:0 to approve the request for a Specific Use Permit to allow a Crematorium in a GC -MD (General Commercial— Multiple -Family Dwelling) District with the following conditions: 1. Install an eight (8) foot wood or masonry fence along the east property line, a gate should be installed at the alley for future City access. 2. No new encroachment on the alleyway unless an abandonment has been granted. 3. Constructions plans must meet all requirements by Water Utilities for water and sanitary sewer improvements, including any requirements of the City's backflow, pre-treatment and/or F.O.G. program. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the ordinance with the following condition: 1. Install an eight (8) foot wood or masonry fence along the east property line, agate should be installed at the alley for future City access. 2. No new encroachment on the alleyway unless an abandonment has been granted. 3. Constructions plans must meet all requirements by Water Utilities for water and sanitary sewer improvements, including any requirements of the City's backflow, pre-treatment and/or F.O.G. program. SPECIFIC USE PERMIT APPLICATION BEAUMONT, TEXAS (Chapter 28. City Codes) 'i'0: THE PLANNING C ISSION AND CITY COUNCIL, CITY OF BEAUMONT, TEXAS APPLICANT'S ADDRESS: ; Ze Wdlf 'a/Or6.1/ 6— APPLICANTS PHONE #: V09- Po VO - 20e4 FAX #' B4�lJ - S✓S30 NAME OF PROPERTY ADDRESS OF PROPER LOCATION OF PROPE LEGAL DESCRIPTION OF PROPERTY: LO'f NO. ZZ� Z� OR TRACT -- BLOCK NO. PLAT — ADDITION SURVEY — NUMBER OF ACRES NUMBER OF ACRES For properties not in a retarded subdivision, submit a copy of a current survey or plat showing the properties proposed for a specific use permit, and a complete legal field note description. PROPOSED USE: ' / TONE _ a ATTACH A LETTER describing all processes and activities involved with the proposed uses. It ATTACH A SITE PLAN drawn to scale with the inf-maromn listed on the top heck side of this sheet. a ATTACH A REDUCED 8 %" X II" PHOTOCOPY OF THE SITE PLAN. - THE EIGHT CONDITIONS listed on the back side ofthis sheet must be met before City Council can grant aspecific use permit PLEASE ADDRESS EACH CONDITION IN DETAIL. ATTACH THE APPROPRIATE APPLICATION FEE: LESSTHAN/ ACRE......... ..... ....... .......... ............................. ..... $250.00 'A ACRE OR MORE AND LESS THAN 5 ACRES...................S450.00 5 ACRES OR MORE............... ....... .................. ............. ..............$650.00 1, being the undersigned applicant understand that all of the conditions, dimensions, building sizes, landscaping and parking areas depicted on the site plan shall be adhered to as amended and appror_y�e) Council. SIONATUREOFAP_GCAM7''_""( daC. DATE 407 /19jD2/ SIGNATURE OF PROPERTY OWNER: DATE: PLEASE TYPE OR PRINT AND SUBMIT TO: CLANN70EAUMNT DIVISION 801 MAIN STREET, ROOM 201 BEAUMONT, TX 77701 FILE NUMBER: Phone - (409) 880-3764 Fax - (409) 880-3110 .YYY HtitYti}YMYYYttYYY}.Yitt.Yi.Yig4iti.Y}YY..YNtit Yii HYYYYYMtiHttMMt.YY......Hi Mttitit YYttlH...YHiiiYiYq PLEASE MARE NOMON MVFASE SNE OF CONmT10NS T08E b1ET 105OARDING THE SIlEP1.01 MID LETTER OF PROPOSED USES AND ACTIVITIES. ika Me •ni feanee 512 GIIIler.: 3' :'. azlirp¢r elr]. ::1 Xav 5: 511f. fxar4 rxtux.T4.?7 51= P. zm rt. T3.]]i:5 litxrty.ir:.77535 cyrilla. T[i55:3 C5�3FiA63-.a..--___ 53633 Et IFa :533>•13:' En ail'. :abi:z .n v..f/:'vcmcn.agx:m Nov 23, 2020 To whom it my concern, This is a request to use the property located at 3475 S. 111h St. Beaumont, TX., as a crematorium. The purpose and use of this facility will be to cremate deceased human remains. Remains will be received, refrigerated if needed and returned to responsible facilities. All necessary cremation equipment will be purchased and placed in the buildii Lashon D. Proctor Funeral Director / Embalmer Fax & Email Beaumont - 409-840-4530 * Silsbee-409-386-0038 * Anahuac- 409-267-3188 i)roctorsmortuary@aol.com proctorssilsbee(caaol corn proctorsanahuac@aol.com _� rtuar) --`.% `Ili;tlebf llhnffrns' February 09, 2021 The property located at 39.75 South 11 rh St. Beaumont, Texas I am looking to open a Crematory in this building. The building itself, I plan to paint and replace the old tin siding so that the building looks better. There is already a fence around the building. As far as any offensive odor, fumes, dust, noise or vibration; The unit that will be installed inside the building, it is quite, there is a filter system that prevents any odor and fumes. Thanks Management Lashon D. Proctor ORDINANCE NO. ENTITLED AN ORDINANCE GRANTING A SPECIFIC USE PERMIT TO ALLOW A CREMATORIUM IN A GC -MD (GENERAL COMMERCIAL -MULTIPLE FAMILY DWELLING) DISTRICT FOR PROPERTY LOCATED AT 3475 S. 11TH STREET IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. WHEREAS, Proctor's Mortuary has applied for a specific use permit to allow a crematorium in a GC -MD (General Commercial -Multiple Family Dwelling) District for property located at 3475 S. 11th Street, being Lots 4-7 and 20-23, Block 4, West Oakland Addition, Beaumont, Jefferson County, Texas, containing 1.29 acres, more or less, as shown on Exhibit "A," attached hereto, and, WHEREAS, the Planning and Zoning Commission of the City of Beaumont considered the request and is recommending approval of a specific use permit to allow a crematorium in a GC -MD (General Commercial -Multiple Family Dwelling) District for property located at 3475 S. 11th Street, subject to the following conditions; and, Install an eight (8) foot wood or masonry fence along the east property line, a gate should be installed at the alley for future City access; No new encroachment on the alleyway unless an abandonment has been granted; • Construction plans must meet all requirements by Water Utilities for water and sanitary sewer improvements, including any requirements of the City's backflow, pre-treatment and/or F.O.G. WHEREAS, the City Council is of the opinion that the issuance of such specific use permit to allow a crematorium is in the best interest of the City of Beaumont and its citizens; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this ordinance are hereby, in all things, approved and adopted; and, Section 1. That a specific use permit to allow a crematorium in a GC -MD (General Commercial -Multiple Family Dwelling) District for property located at 3475 S. 11th Street, being Lots 4-7 and 20-23, Block 4, West Oakland Addition, Beaumont, Jefferson County, Texas, containing 1.29 acres, more or less, as shown on Exhibit "A," is hereby granted to Proctor's Mortuary, its legal representatives, successors and assigns, as shown on Exhibit "B," attached hereto and made a part hereof for all purposes, subject to the following conditions; • Install an eight (8) foot wood or masonry fence along the east property line, a gate should be installed at the alley for future City access, • No new encroachment on the alleyway unless an abandonment has been granted; • Construction plans must meet all requirements by Water Utilities for water and sanitary sewer improvements, including any requirements of the City's backflow, pre-treatment and/or F.O.G. Section 2. That the specific use permit herein granted is expressly issued for and in accordance with each particular and detail of the site plan attached hereto as Exhibit "B" and made a part hereof for all purposes. Section 3. Notwithstanding the site plan attached hereto, the use of the property herein above described shall be in all other respects subject to all of the applicable regulations contained in Chapter 28 of the Code of Ordinances of Beaumont, Texas, as amended, as well as comply with any and all federal, state and local statutes, regulations or ordinances which may apply. The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551 PASSED BY THE CITY COUNCIL of the City of Beaumont this the 23rd day of March, 2021. - Mayor Becky Ames - Request for a Specific Use Permit to a — Multiple -Family Dwelling) District. Proctor's Mortuary 3475 S.11" Street 0 100 200 1 1 1 1 Feet EXHIBIT "A" WESTMORELAND AVENUE (Ca rt.aW.) 0.11 PAANS) 5 99SI6W' w I J6301 (GLLFO KST: Y m, J/' LC 1F IMFT. 011"6 lLry Rjj➢ 6 I VACANT 9j LOi 26 F LOT 25 LOT 24 � ?�„�p15'��S' LOi 22 G vev ZONED RM N , $ M[M O aDCr enP9uR LOT I $NLDING INFORMAPCN - - ceoss rzaDR AREA: 6,�44 sa. Fi TnRir OE CI sNRv 6LOCYEO WILDING NEICIr. 15 J5' RLL DRAINAGE FROM V7 IS OIRECDO TO AOA'111C sTR£EIC fi TALL GNAW E.FENCEC ARC TOPP£0 W/I' TALL BARBED WE, WNLE55 NOTEO 07LORMSE IN AC UNIT ON METAL PLAIFLNM R METAL PIPE BOLLARD Q 12' WE METAL OVERHEAD DOOR D0 WE ME AL OKRNEAO .OR Q 34 WE WALK-DLRU DOOR ®11' INOE WALK-D/RV O. 05 10WE MEW OKRN£AO DOOR © W WE METAL OLERNEAO DOOR ELECTRIC UNE —E—E—E— CHAiN LINK FENCE WWO FENCE OITCH TOP OI TOR CENTERLINE/BOTTOM E%ISIIPC STORM_ CONCRETE ASPHALT ROCK 0 0 0 LOT 4 WA VERLY STREET (A .11AP11) 12.21.,00 ...' OECY110ER, SOZO DRAW! Al, AOW SUBM)TAL 2 7 A'4: XISSJL p/FCNFO BY.' AFF. :SE a. O, LIYANENIS OA2 1 58169 THE 5 INO ON TTO OOCUTAEW w AUIKORl3E➢ BY VENGINEERIVVV RICNLRO E EAUS[ qE 58, 11 N//GNAANiiOiiiSUfffR//ViEY///ING. INC. c.N,. EAO,APAW, mmm'ov ]WNERSHIP OF DOCUMENTS :y AI .,D, P Rm'maAL �"l'�AD"vA.,0' 3475 SOUTH 11TH STREET OI�nluxvm Ann swlcnro wc. nxo n.CR aVRc�LWi Axmxlz.na•I a rWAo11sr ix'>M4ao'" SHEET SITE Ptah EXHIBIT "B" C1 3 March 23, 2021 Consider an ordinance authorizing the suspension of the effective date of Texas Gas Service's proposed rate increase until May 27, 2021 BEAUM©NT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tyrone E. Cooper, City Attorney MEETING DATE: March 23, 2021 REQUESTED ACTION: Council consider an ordinance authorizing the suspension of the effective date of Texas Gas Service's proposed rate increase until May 27, 2021. BACKGROUND On February 11, 2021, Texas Gas Service filed with the City of Beaumont an annual Gas Reliability Infrastructure Program (GRIP) interim rate adjustment notice to increase gas rates in the Central -Gulf Service Area of the company. The City of Beaumont maintains exclusive original jurisdiction over the rates, operations and services of Texas Gas Service as a gas utility operating in the City of Beaumont. The requested increase would ordinarily go into effect sixty (60) days after giving notice of the intent to increase rates on April 12, 2021. This ordinance is a request to suspend the effective date of Texas Gas Service's proposed rate increase for a period of forty-five (45) days until May 27, 2021, in order to review the company's filings for compliance with the Gas Utility Regulatory Act. The review of the company's GRIP filing is limited to a ministerial review of the filings for compliance with the Act. FUNDING SOURCE All reasonable expenses associated with rate cases are reimbursable by the company. RECOMMENDATION Approval of resolution. ORDINANCE NO. ORDINANCE OF THE CITY OF BEAUMONT, TEXAS SUSPENDING THE RATES PROPOSED BY TEXAS GAS SERVICE COMPANY'S ("TGS" OR "COMPANY") GAS RELIABILITY INFRASTRUCTURE PROGRAM ("GRIP") FILING MADE WITH THE CITY ON FEBRUARY 11, 2021; FINDING THAT THE MEETING COMPLIES WITH THE OPEN MEETINGS ACT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT, AND DECLARING AN EFFECTIVE DATE WHEREAS, on or about February 11, 2021, Texas Gas Service Company ("TGS" or "Company") filed an Annual GRIP adjustment with the City of Beaumont ("City") to increase gas rates in the Central/Gulf Service Area pursuant to Gas Utility Regulatory Act, TEX. UTIL. CODE ("Gas Utility Regulatory Act") § 104.301; and, WHEREAS, the Company proposed an effective date for the proposed increase of April 12, 2021, unless the City suspends the date for a period no longer than forty-five (45) days; and, WHEREAS, City has exclusive original jurisdiction over the rates, operations and services of a gas utility in areas in the municipality pursuant to Gas Utility Regulatory Act § 103.001; and, WHEREAS, Gas Utility Regulatory Act § 104.301 requires a streamlined process for the recovery of the costs of incremental investment by a gas utility; and, WHEREAS, the City's review of TGS's GRIP filing is limited to a ministerial review of the filing for compliance with the statute; and, WHEREAS, the City finds the need to suspend the effective date of the Company's proposed rate increase for 45 days beyond the Company's proposed effective date until May 27, 2021 in order to review the Company's filing for compliance with Gas Utility Regulatory Act § 104.301; and, WHEREAS, the reasonableness of the Company's investment will be reviewed in a future base rate case where all costs included in the Company's GRIP filing will be subject to refund. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: Section 1. That the statement and findings set out in the preamble to this ordinance are hereby in all things approved and adopted. Section 2. The effective date of the Company's proposed GRIP rate increase, and the proposed tariffs related thereto, is hereby suspended until May 27, 2021. Section 3. To the extent the City finds that the rates proposed by the Company's filing comply with Gas Utility Regulatory Act § 104.301, then the rates will become effective by operation of law on May 27, 2021. Section 4. The meeting at which the ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. Section 5. This Ordinance shall become effective from and after its passage. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 23rd day of March, 2021. - Mayor Becky Ames - ATTEST: fl March 23, 2021 Consider an ordinance authorizing the suspension of the effective date of CenterPoint Energy's proposed rate increase until June 17, 2021 BEAUM©NT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tyrone E. Cooper, City Attorney MEETING DATE: March 23,2021 REQUESTED ACTION: Council consider an ordinance authorizing the suspension of the effective date of CenterPoint Energy's proposed rate increase until June 17, 2021. BACKGROUND On March 4, 2021, CenterPoint Energy ("CenterPoint") filed with the City of Beaumont an annual Gas Reliability Infrastructure Program (GRIP) interim rate adjustment notice to increase gas rates in the Beaumont/East Texas Division Service Area. The City of Beaumont maintains exclusive original jurisdiction over the rates, operations and services of CenterPoint as a gas utility operating in the City of Beaumont. The requested increase would ordinarily go into effect sixty (60) days after giving notice of the intent to increase rates on May 3, 2021. This ordinance is a request to suspend the effective date of CenterPoint's proposed rate increase for a period of forty-five (45) days until June 17, 2021, in order to review the company's filings for compliance with the Gas Utility Regulatory Act. The review of the company's GRIP filing is limited to a ministerial review of the filings for compliance with the Act. FUNDING SOURCE All reasonable expenses associated with rate cases are reimbursable by the company. RECOMMENDATION Approval of resolution. ORDINANCE NO. ORDINANCE OF THE CITY OF BEAUMONT, TEXAS SUSPENDING THE RATES PROPOSED BY CENTERPOINT ENERGY RESOURCES CORP., d/b/a CENTERPOINT ENERGY ENTEX AND CENTERPOINT ENERGY TEXAS GAS ("CENTERPOINT" OR "COMPANY") COMPANY'S GAS RELIABILITY INFRASTRUCTURE PROGRAM ("GRIP") FILING MADE WITH THE CITY ON MARCH 4, 2021; FINDING THAT THE MEETING COMPLIES WITH THE OPEN MEETINGS ACT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT, AND DECLARING AN EFFECTIVE DATE. WHEREAS, on or about March 4, 2021, CenterPoint Energy Resources Corp., d/b/a CenterPoint Energy Entex and CenterPoint Energy Texas Gas ("CenterPoint" or "Company") filed an Annual GRIP adjustment for the Beaumont/East Texas Division with the City of Beaumont ("City") to increase gas rates in the Beaumont/East Texas Division Service Area pursuant to Gas Utility Regulatory Act, TEX. UTIL. CODE ("Gas Utility Regulatory Act") § 104.301; and, WHEREAS, the Company proposed an effective date for the proposed increase of May 3, 2021, unless the City suspends the date for a period no longer than forty-five (45) days; and, WHEREAS, City has exclusive original jurisdiction over the rates, operations and services of a gas utility in areas in the municipality pursuant to Gas Utility Regulatory Act § 103.001; and, WHEREAS, Gas Utility Regulatory Act § 104.301 requires a streamlined process for the recovery of the costs of incremental investment by a gas utility; and, WHEREAS, the City's review of CenterPoint's GRIP filing is limited to a ministerial review of the filing for compliance with the statute; and, WHEREAS, the City finds the need to suspend the effective date of CenterPoint's proposed rate increase for 45 days beyond the Company's proposed effective date until June 17, 2021 in order to review the Company's filing for compliance with Gas Utility Regulatory Act § 104.301, and, WHEREAS, the reasonableness of the Company's investment will be reviewed in CenterPoint's future base rate case where all costs included in CenterPoint's GRIP filing will be subject to refund; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: Section 1. That the statement and findings set out in the preamble to this ordinance are hereby in all things approved and adopted. Section 2. The effective date of the Company's proposed GRIP rate increase, and the proposed tariffs related thereto, is hereby suspended until June 17, 2021. Section 3. To the extent the City finds that the rates proposed by CenterPoint's fling comply with Gas Utility Regulatory Act § 104.301, then the rates will become effective by operation of law on June 17, 2021. Section 4. The meeting at which the ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. Section 5. This Ordinance shall become effective from and after its passage. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 23rd day of March, 2021. - Mayor Becky ATTEST: 5 March 23, 2021 Consider a resolution authorizing the City Manager to execute Change Order No. Ito the contract with Gulf Coast, a CRH Company for the Helbig Road Asphalt Resurfacing Project BEAUM©NT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works & Technology Services MEETING DATE: March 23, 2021 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to execute Change Order No. 1 to the contract with Gulf Coast, a CRH Company. BACKGROUND On December 15, 2020, by Resolution No. 20-277, City Council awarded a contract to Gulf Coast, a CRH Company, of Beaumont, in the amount of $1,250,757.33 for the Helbig Road Asphalt Resurfacing Project. Proposed Change Order No. 1, in the amount of $82,870.96, is required to account for additional base repairs discovered once the existing asphalt surface was removed. No additional time will be added to the contract for the additional work. If approved, Change Order No. 1 will result in a new contract amount of $1,333,628.29. FUNDING SOURCE Capital Program - Street Rehabilitation Program. RECOMMENDATION Approval of the resolution. RESOLUTION NO. 20-277 WHEREAS, the City of Beaumont solicited bids for furnishing all labor, materials, and equipment for the Helbig Road Asphalt Resurfacing Project; and, WHEREAS, Gulf Coast, a CRH Company, of Beaumont, Texas, submitted a complete bid meeting specifications in the amount of $1,250,757.33; and, WHEREAS, the City Council is of the opinion that the bid submitted by Gulf Coast, a CRH Company, of Beaumont, Texas, is the lowest responsible bidder providing services at the best value to the City and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Council hereby approves the award of a contract to Gulf Coast, a CRH Company, of Beaumont, Texas, in the amount of $1,250,757.33, for the Habig Road Asphalt Resurfacing Project; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a contract with Gulf Coast, a CRH Company, of Beaumont, Texas, for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of December, 2020. DAR' mp 14ftt1 C ¢OADA9FRLLTRCIM BGVMgK CVRiMROR: COAef.AQRIOMAXY mAnc. o¢oearvo,cuv CITY OF BEAUMONT ORIGdA4 COMMR nML ryAY6k MDmonu TmLRRDursr®: xewcorcraACTTL%e: 1s Fm.)aRup mu®v fa LLu upl a vLm[uaIDY An mvT tllsm a•mru®e�um.sem..neroeemn�:r4:wW:.iu'aru:�nr:mw.Inwiu..rmvrpm:rarum...ar D:ml. TOT�; �.j ocu.s>os an � RODRD m la w¢sRRcr xvu LL im m4soe oamv OR)GwA). COflLRAQAOoo s IZWIIs ) Nir .o Wow CRANGLo0.D m s TOTALAMovMoriR19CRANceoROLR: s ge1o9¢ KRCLNf OF Tg19 CXYVG60RORR: 66)% TOTAL r[RGRM CMNGL OROBR 1p OAR: 6.61% MW CONfR:1RwMOVM: 'G:xmvl v'dW W T® Au 5eb'mmm inmma9n¢vtlswn Em �upWuei W WUCM1UROmv pmm0 pJlmpmwm fv�D ieeso W <mewin Jem:oE ml�detive rp::uelmp1wm16eavpewu4mM W metlm�vulytlDVDYvinEi:avlYSva Nh @mFPW�mIJI PMwCEmFQ`b� AvmlmeeplL}i� rv�vwWmb u 4vmvtLeses Owavtl CeemeW DW Ne Rv6dtiv:N:®tl vJl uWuiW mm:J�YM�� Njmmm:v de COWVS ptl Aw Cmeuernll ctia Jl:i�O vtle �[I�i:nm OV LTnpe p6aJk:l[i� pmpvlY�`+wf.' .� 3/17/21 // /•Y�—/— 3/ii/21 a�OARlyergo)xrAT)ve ogre Dxmm Twc)scLT. � pAre - ANALL4YILIlRRLALlS. CI)Y&VGP'460. DAre LAR DIRLLTOR OF or LMLIC WORq OATH MDROC�OLOGYSLRYIC68 APFROYLDLY: ATRSFLORY: RYLHR M.cRYMM'AGLR pAR TWACR01156ARD, CITYCIBW( DATH RESOLUTION NO. WHEREAS, on December 15, 2020, the City Council of the City of Beaumont, Texas passed Resolution No. 20-277 awarding a contract in the amount of $1,250,757.33 to Gulf Coast, a CRH Company, of Beaumont, Texas, for the Helbig Road Asphalt Resurfacing Project; and, WHEREAS, Change Order No. 1, in the amount of $82,870.96, is required to account for additional base repairs discovered once the existing asphalt surface was removed, thereby increasing the total contract amount to $1,333,628.29, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to execute Change Order No. 1, in the amount of $82,870.96 for additional work described above, thereby increasing the total contract amount to $1,333,628.29 for the Helbig Road Asphalt Resurfacing Project; and, The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 23rd day of March, 2021. - Mayor Becky Ames - PUBLIC HEARING * Receive comments to hear applicant requests for funding from the 2021 Community Development Block Grant Program BEAUM©NT TEXAS TO: City Council FROM: Kyle Hayes, City Manager C V1 PREPARED BY: Chris Boone, Planning & Community Development Director MEETING DATE: March 23, 2021 REQUESTED ACTION: Council conduct a Public Hearing to hear applicant requests for funding from the 2021 Community Development Block Grant Program. BACKGROUND Applicants for Public Services and Public Facilities and Improvements funding from the 2021 Community Development Block Grant Program will have the opportunity at this Public Hearing to present details of their applications and answer questions from the City Council. In addition, the public will have the opportunity to comment on the proposed 2021 Community Development Block Grant Program. FUNDING SOURCE U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant and HOME Investment Partnership Grant funds. RECOMMENDATION Conduct the Public Hearing. a `boomg a-S o70 4w oo'o oxm'>j a�aa 6�s�oZS nc'o.22d'?dw wGn'ew, 3 <z 0-1 F y a.w G F c y° H w w n - ,�3 3 8-•,-`°o. yn � � ^ F' m ..c nn� �• � N z y @ op a _ fA Si 'C 6 O Si p n nn ^o oAr7J >g3 yNSn ae e.a -m' o� E h 6��^^3nE� ». & F^ 3 m �'� y: n•' Q °� ° m � m 9 C n^ n - °w�� ^ z = 3 n 2 go�a 9a°m^°20 'c Oo•�°"w.w °m wq&A x'm non s o� e0tn7>Go �8 O>10 o n �. 3 u ow nw _ A z - �°'x�- °�T..a�coyo<, �, �o �•^'o <`-_'v-��C, _�nyoemq" A ywAcy6a•2n�w n'�E. AA nF1'V2 aFi tv mp�n `GG 3 Roo ��9�sv a a n ! 3 `mom' as - F n 0 Q 3 5 N C. i m_ 3 1 7v d A"o� co. 4°. K..?3 S °s���oR k C N� J ° j n N P S '+ e n W ^I W •fJ P b W Cd u' a �+ •r1 � N P; rJ T�7} l o g• F$ 3 0? �. ? a n_ .T� a o to o •Z � o a a Vo .. o av1 `"1'a• m ° " a � w " g o'Po " _ oe O m °•9 y 3 " - - _. m m P a 0 �3 �}"S�y we Hb °off w3 N N N N N N N N N N N N N N N y \ N N O N N O O N O N N N N N N N N N O O Y O O N N O N O O O O O O O O N N N N N N N r N N N N N N ry a R' a O R M 'm 5 by m O w O �D N Vi O O W O W to A N H 0 0 o o oG O w0 N O Q O1 N � O O O N w wo oe in �o 00 o m w o0 00 0o m oa 'z ro Wm N O O� N iD W N W N O N A N I° N N N N y O D\ O O O O O O O W O O O O O O O R a O � N rr 0. ' X o w E ° 5' 0 y 0 0 D 2021 HUD CONSOLIDATED GRANT PROGRAM As of 2/26/2021 PRELIMINARY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 2021 Budget CLEARANCE AND DEMOLITION 300,000 Funds will be used to demolish unsafe, unsanitary and uninhabitable residential structures located In low to moderate income areas. PUBLIC FACILITY & IMPROVEMENT (Special Projects to be determined, including Sewer Line Repair Program) 200,000 HOUSING MINOR REPAIR — (Habitat for Humanity) 317,716 Funds will be used to repair approximately 12 homes at $25,000 each, for the elderly and disabled. PROJECT DELIVERY COST— HABITAT FOR HUMANITY 52,000 Rehabilitation Administration (Project Delivery Costs) Funds will be used for personnel and operating expenses necessary for compliance with the planning, execution, 52,000 and regulatory requirements associated with the implementation of the housing Repair Program. PUBLIC SERVICES (15%) 200,000 Public Service Organizations Funds will be used tar administrative and operating costs for va nous public service organizations that provide services to low/moderate income citizens. ADMINISTRATION (19%) 263,118 Funds will be used far personnel and operating expenses necessary for compliance with the planning, execution, and regulatory requirements associated with the implementation of the HUD Consolidated Grant Program. TOTAL ENTITLEMENT 1,384,834 Program Income 100,000 Small Business Loan, Historic Preservation Loan Fund, Clearance and Demolition "Program Income is Estimated TOTALCDBG 14iy834 HOME Budget AFFORDABLE HOUSING PROGRAM Funds will be awarded to a non-profit housing development organization that will assist low/moderate income families in the process of acquiring a home (down payments assistance/closing costs, and mortgage buy downs). HOME ADMINISTRATION 51,469 CHDO OPERATING (5%) 25,734 (Community Housing Development Organization Operating) CHDO RESERVE (25%) 77,203 (Community Housing Development Organization Reserve) ENTITLEMENT (70%) 360,282 TOTAL HOME 514,688 DISCUSSION ITEM * Review and discuss the roles, responsibilities and relationships of City Councilmembers with one another, City staff and citizens