HomeMy WebLinkAboutRES 20-251RESOLUTION NO. 20-251
WHEREAS, bids were solicited for a six (6) month contract, with an option to
renew for a period of six (6) months at the same pricing as the awarded.contract, for the
purchase of lubricants for use by various City departments in maintaining vehicles and
equipment; and,
WHEREAS, Midtex Oil, L.P., of Beaumont, Texas, submitted a qualified bid for
Section 1 in the unit amounts shown on Exhibit 'A," attached hereto, for an estimated
total expenditure of $65,355.45; and,
WHEREAS, Tri-Con, Inc., of Beaumont, Texas, submitted a qualified bid for
Section 2 in the unit amounts shown on Exhibit 'A," attached hereto, for an estimated
total expenditure of $2,557.60; and,
WHEREAS, Midtex Oil, L.P., of Beaumont, Texas, submitted a qualified bid for
Section 3 in the unit amounts shown on Exhibit 'A," attached hereto, for an estimated
total expenditure of $7,515.25; and,
WHEREAS, Spidle and Spidle, Inc., of Port Arthur, Texas, submitted a qualified
bid for Section 4 in the unit amounts shown on Exhibit 'A," attached hereto, for an
estimated total expenditure of $26,242.50; and,
WHEREAS, Midtex Oil, L.P., of Beaumont, Texas, submitted a qualified bid for
Section 5 in the unit amounts shown on Exhibit 'A," attached hereto, for an estimated
total expenditure of $6,014.88; and,
WHEREAS, Apache Oil, of Pasadena, Texas, submitted a qualified bid for
Section 6 in the unit amounts shown on Exhibit 'A," attached hereto, for an estimated
total expenditure of 4,917.5.0; and,
WHEREAS, Tri-Con, Inc., of Beaumont, Texas, submitted a qualified bid for
Section 7 in the unit amounts shown on Exhibit "A," attached hereto, for an estimated
total expenditure of $2,322.00; and,
WHEREAS, City Council is of the opinion that the bids submitted by Midtex Oil,
L.P., of Beaumont, Texas (Sections 1, 3 & 5); Spidle and Spidle, Inc., of Port Arthur,
Texas (Section 4); and, Tri-Con, Inc., of Beaumont, Texas (Sections 2 & 7) offers the
City the best combination of contract price and additional economic development
opportunities for the municipality created by the contract award, including the
employment of residents of the municipality and increased tax revenues to the
municipality and should be accepted; and,
WHEREAS, City Council is of the opinion that the bid submitted by Apache Oil, of
Pasadena, Texas (Section 6), is the lowest responsible bidder providing services at the
best value to the City and should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the bid submitted by Midtex Oil, L.P., of Beaumont, Texas, for a six (6)
month contract, with an option to renew for a period of six (6) months, for the purchase
of lubricants for use by various City departments in maintaining vehicles and equipment
in the unit amounts shown in Section 1 on Exhibit "A," attached hereto, for an estimated
amount of $65,355.45 be accepted by the City of Beaumont; and,
BE IT FURTHER RESOLVED THAT the bid submitted by Tri-Con, Inc., of
Beaumont, Texas, for a six (6) month contract, with an option to renew for a period of
six (6) months, for the purchase of lubricants for use by various City departments in
maintaining vehicles and equipment in the unit amounts shown in Section 2 on Exhibit
"A," attached hereto, for an estimated amount of $2,557.60 be accepted by the City of
Beaumont; and,
BE IT ALSO RESOLVED THAT the bid submitted by Midtex Oil, L.P., of
Beaumont, Texas, for a six (6) month contract, with an option to renew for a period of
six (6) months, for the purchase of lubricants for use by various City departments in
maintaining vehicles and equipment in the unit amounts shown in Section 3 on Exhibit
"A," attached hereto, for an estimated amount of $7,515.25 be accepted by the City of
Beaumont; and,
BE IT ALSO RESOLVED THAT the bid submitted by Spidle and Spidle, Inc., of
Port Arthur, Texas, for a six (6) month contract, with an option to renew for a period of
six (6) months, for the purchase of lubricants for use by various City departments in
maintaining vehicles and equipment in the unit amounts shown in Section 4 on Exhibit
"A," attached hereto, for an estimated amount of $26,242.50 be accepted by the City of
Beaumont; and,
BE IT ALSO RESOLVED THAT the bid submitted by Midtex Oil, L.P., of
Beaumont, Texas, for a six (6) month contract, with an option to renew for a period of
six (6) months, for the purchase of lubricants for use by various City departments in
maintaining vehicles and equipment in the unit amounts shown in Section 5 on Exhibit
"A," attached hereto, for an estimated amount of $6,014.88 be accepted by the City of
Beaumont; and,
BE IT ALSO RESOLVED THAT the bid submitted by Apache Oil, of Pasadena,
Texas, for a six (6) month contract, with an option to renew for a period of six (6)
months, for the purchase of lubricants for use by various City departments in
maintaining vehicles and equipment in the unit amounts shown in Section 6 on Exhibit
"A," attached hereto, for an estimated amount of $4,917.50 be accepted by the City of
Beaumont; and,
BE IT ALSO RESOLVED THAT the bid submitted by Tri-Con, Inc., of Beaumont,
Texas, for a six (6) month contract, with an option to renew for a period of six (6)
months, for the purchase of lubricants for use by various City departments in
maintaining vehicles and equipment in the unit amounts shown in Section 7 on Exhibit
"A," attached hereto, for an estimated amount of $2,322.00 be accepted by the City of
Beaumont; and,
BE IT ALSO RESOLVED THAT the City Manager be and he is hereby authorized
to execute a contract with Midtex Oil, L.P., of Beaumont, Texas; Spidle and Spidle, Inc.,
of Port Arthur, Texas; Tri-Co, Inc., of Beaumont, Texas; and, Apache Oil, of Pasadena,
Texas, for the purposes described herein.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of
November, 2020.
BEAUMONT
TEXAS
Bid Name: Six (6) Month Contract for Automotive Lubricants
Bid Number: MF1021-08
Bid Opening: Thursday, November 5, 2020 @ 2:00 P.M.
Contact Person: Christy Williams, Buyer II
christy.williams@beaumonttexas.gov
Phone: 409-880-3758
CITY OF BEAUMONT, BEAUMONT, TEXAS
PURCHASING DIVISION, BID TABULATION
Vendor
Tri-Con, Inc
Spidle & Spidle
Apache Oil
Midtex Oil, LP
City / State
Beaumont, Texas
Port Arthur, Texas
Pasadena, Texas
Beaumont, Texas
Phone or Fax No.
409-835-2237
409-727-4400
281-487-5400
409-866-0333
Section DESCRIPTION
TOTAL BID PER SECTION
TOTAL'BID PER SECTION
TOTAL BID PER SECTION
TOTAL BID PER SECTION
I
BULK OIL/LUBRICANTS
$69,472.21
$67,023.31
$78,992.10
$25,355.4'S
TRANSMISSION
11
FLUID/HYDRAULIC OIL
$2,55T7:6.0
$4,700.85
$2,902.50
$2,450.45
III
ANTIFREEZE/ COOLANTS
$7,997.50
$7,515.25
SYNTHETIC HD AUTOMATIC
TRANSMISSION FLUID FOR
TRANSMISSIONS
REQUIRING ALLISON TES -
IV
295 FLUIDS
***9952.50
$26,242.50
$29,437.50
$27,367.50
CATERPILLAR SPECIFIC
V
LUBRICANTS
$6,783.54
$6,394.12
$7,728.70.
$6,014.88
VI
SHELF OILS/LUBRICANTS
$5,093.25
$9,017.50
$4,917.50
$6,119.50
VII
DIESEL EXHAUST FLUID
$2 32�2.00
$2,430.00
$2,520.00
$2,332.80
TOTAL BID
$96,394.94
$115,808.28
$134,495.80
$117,155.83
***vendor made a calculation error and can not honor pricing so bid has been rescinded.
SECTION VIII WAS REMOVED FROM THE BID PER ADDENDUM 1 ON 10/29/20202
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