HomeMy WebLinkAbout10/13/2020 PACKETBEAUMONT
TEXAS
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS CITY HALL 801 MAIN STREET
TUESDAY, OCTOBER 13, 2020 1:30 PM
CONSENT AGENDA
* Approval of minutes — October 6, 2020
* Confirmation of board and commission member appointments
A) Authorize the City Manager to execute a lease agreement with the Beaumont Children's
Museum
B) Approve the purchase of two mowers and three utility tractors for use in various City
Departments
C) Approve a contract for the grounds maintenance of Martin Luther King, Jr. Parkway
D) Approve the repairs to a compactor used at the Landfill
E) Approve an annual maintenance agreement with SHI Government Solutions, Inc. for
Microsoft Office 365 that is used by all city departments
F) Authorize the City Manager to execute a Correction Special Warranty Deed to Stedman
Ventures, Inc.
G) Authorize the City Manager to execute an Interlocal Agreement with Jefferson County
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TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
MEETING DATE: October 13, 2020
REQUESTED ACTION: Council consider a resolution authorizing the City Manager to
execute a lease agreement with the Beaumont Children's Museum.
BACKGROUND
The Administration is proposing a new five year lease with the Children's Museum. The
Museum will pay $500.00 per month to the City for the leased area within the Civic Center.
The Children's Museum is a great attraction within the Central Business District and the
Administration is very pleased with the relationship.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to execute a five (5) year Lease
Agreement with the Beaumont Children's Museum (BCM), a non-profit corporation, for
use of a designated area of the Beaumont Civic Center. The Lease Agreement is
substantially in the form attached hereto as Exhibit "A" and made a part hereof for all
purposes.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 13th day of
October, 2020.
- Mayor Becky Ames -
STATE OF TEXAS §
COUNTY OF JEFFERSON §
LEASE AGREEMENT
This Lease Agreement is entered into this the day of , 2020, by and
between the City of Beaumont, a municipal corporation of the State of Texas (hereinafter
referred to as "City"), and The Beaumont Children's Museum, a nonprofit corporation of the
State of Texas (hereinafter referred to as "BCM").
WITNESSETH:
WHEREAS, BCM desires to use a specific designated area of the Beaumont Civic Center
building owned by the City as a children's museum for the benefit of the citizens of Beaumont
and Southeast Texas; and
WHEREAS, City can make available the designated area of the Beaumont Civic Center
(hereinafter "Facilities") as described in Exhibit "A" attached hereto for purposes of a children's
museum and related fundraising and publicity events during all terms of this agreement; and
WHEREAS, BCM shall operate separately from the City as an independent contractor.
NOW, THEREFORE, IN CONSIDERATION of the mutual promises herein contained
City and BCM agree as follows:
1.
CITY COMMITMENT
1.1. City will provide to BCM the use of the Facilities and allow for parking in the North
Civic Center parking lot.
1.2. The Facilities will be made available for a period of five (5) years after the date of
execution of this Agreement.
2.
BCM COMMITMENTS
2.1. BCM will be solely responsible for providing funding for the daily operations and
any renovations including, but not limited to, construction costs, architectural fees, and
engineering fees necessary to accommodate the museum facilities. All renovations to the Civic
Center to accommodate the museum shall be subject to the approval of the City Manager or his
designee.
I
EXIIIBIT " 1 "
2.2. BCM will retain an engineer or architect licensed in the State of Texas to prepare
construction drawings and specifications for any construction and provide contract management
for the entire project. The plans and specifications for the project shall be subject to the approval
of the City Manager or his designee.
2.3. BCM will be responsible for completing the renovations and construction of the
museum facilities in accordance with all laws and ordinances applicable to such construction.
3.
LEASE AGREEMENT
3.1. As lease rental for the Facilities, BCM agrees to pay the City the sum of Five
Hundred Dollars ($500.00) per month. Payments will be paid based on invoicing from the City.
3.2 BCM shall use and occupy the Facilities as a children's museum and for related
purposes, including, but not limited to, educational, civic, fundraising, and museum related
entertainment purposes. BCM agrees to operate the Facilities as a children's museum during the
full term of this Lease. Should BCM fail to continue to use the premises for these intended public
purposes, the Lease shall terminate and the City shall be allowed to retake the premises.
3.3. BCM will comply with any and all laws, ordinances, rules, orders, and regulations of
any governmental authority which are applicable to BCM's operations in and on the Facilities.
BCM will operate under guidelines for museums as a separate entity from the City.
3.4. Nothing contained herein shall prevent BCM from charging an admission price for
persons to attend events at the museum or to use and charge for the museum facilities for related
events. City Administration shall be allowed to use the Facilities when available for no charge
for official City of Beaumont business two (2) times per year.
3.5. During the term of this Lease, BCM shall not, without first obtaining the written
consent of the City's City Manager or his designee, make ay alterations, additions, or
improvements in, to or about the Facilities, provided, however, that such consent shall not be
unreasonably withheld. Any work done by BCM in, to or about the Facilities shall be done in a
good workman -like manner and without impairing the structural integrity of the building and in
compliance with all applicable codes, ordinances and laws and no liens shall attach to the
Facilities. Similarly, during the term of this Lease. City will not, without first obtaining the
written consent of BCM make any alterations, additions, or improvements in, to or about the
Facilities; provided, however, that such consent shall not be unreasonably withheld.
3.6. BCM shall not do or suffer anything to be done in or about the Facilities which will
increase the rate for fire and extended coverage insurance on the Facilities.
2
3.7. Upon termination of this Lease under any provisions of this Lease other than on a
default on the part of BCM, BCM shall be entitled to remove all of the furniture, furnishings and
other property of BCM located on the premises.
3.8. BCM shall procure and maintain all insurance which it deems necessary for its
protection against loss of or damage to any property in or on the Facilities.
3.9. Either party may terminate this Lease with a ninety (90) day written notice to the
other. However, if either party defaults on the performance of any covenants or conditions
hereof, such party may give notice of such default to the other and, if such other party does not
cure such default within thirty (30) days after such notice, then the non -defaulting party may
terminate this Lease by written notice to so terminate. If terminated by the City, City may reenter
and take possession of the Facilities or remove all persons and property there from without being
deemed guilty of any manner of trespass.
3.10. The failure of either party to insist on strict performance of any covenant or
condition hereof or to exercise any option or election herein contained shall not be construed as a
waiver of such covenant, condition, option or election. In any other instance, this Lease cannot
be changed, amended or terminated orally.
3.11. During the term of this Lease, BCM shall be responsible for all general building
maintenance and upkeep of the Facilities. Maintenance, as used herein, shall mean replacement
of luminaries, repair of constructed features, replacement of floor coverings, and interior
painting. City will be responsible for janitorial services, structural walls, foundation, roof,
exterior windows, HVAC system operation, major plumbing repairs, and the structural integrity
of the Facilities. BCM will be responsible for television, internet, or other cable communication
devices and services.
3.12. BCM will have control of the use of the Facilities throughout the term of this Lease
and, thus, may allow the Facilities to be used by others when available on terms and conditions
to be decided by BCM; as long as the intended public purpose is maintained. However, BCM
may not assign or sublease its obligations under this Lease without the prior written consent of
the City Manager.
3.13. BCM shall provide broad form liability insurance (including contractual coverage)
naming the City as an additional insured for all uses of the Facilities with aggregate limits of less
than $1 million. A copy of same shall be filed with the City annually.
3.14. The provisions of this Lease shall apply to, bind and inure to the benefit of City and
BCM and their respective successors and assigns; provided, however, that the inclusion of
assigns in this sentence shall not be construed to permit an assignment contrary to any other
provision or covenant this lease.
3
3.15. This Lease an any and all amendments, modifications or other writings pertaining
thereto shall be construed under and pursuant to the laws of the State of Texas
3.16. In the event that any provision hereof or the application thereof to any person or
circumstances shall be judged invalid or unenforceable, the remainder of this Lease or the
application of such provision to persons or circumstances other than those to which it is held
invalid or unenforceable shall not be affected thereby and each term and provision of this Lease
shall be valid and enforced to the fullest extent permitted by law.
3.17. In construing this Lease, masculine or feminine pronouns shall be substituted for
those neuter in form and vice versa and plural terms shall be substituted for singular and singular
for plural in any place which the context so requires.
3.18. Any notice required hereunder shall be given in writing and shall be deemed to
have been duly given only if delivered personally or sent by registered or certified United States
mail, return receipt requested, in a postpaid envelope property addressed to the party entitled to
receive such notice. Notices shall be sent to the following addresses:
City:
City Manger
City of Beaumont
P.O. Box 3827
Beaumont, Texas 77704
IC RA
Executive Director
The Beaumont Children's Museum
P.O. Box 7293
Beaumont, Texas 77726-7293
3.19. City shall be provided keys to the Facilities and may enter the Facilities after
providing BCM with 24-hour notice in non -emergency situations. In the event of an emergency
City will give reasonable notice prior to entering the Facilities.
3.20. This Agreement and Lease may only be amended by the parties in writing and will
only be considered valid once executed by BCM and the City Manager as authorized by the City
Council.
3.21. BCM agrees to indemnify and hold harmless and defend City its officers, agents,
and employees from and against all liability for claims, liens, suits, demands, and/or actions for
damages, injuries to person (including death), property damage, (including lose of use), and
expenses including court costs and attorney's fees, and reasonable costs arising out of or resulting
from BCM's activities in the Facilities, expressly including negligence of City officers, agents,
employees, or invites.
3.22. BCM shall have the right to erect, paint, or place exterior signs on the property and
Facilities only with the approval of the City Manager or his designee.
4
3.23. If the performance of any other covenant, agreement, obligation or undertaking
herein contained is delayed or made impossible or impracticable (after the party obligated or
permitted under the terms hereof to do or perform the same has made a good -faith effort to avoid
delay) by reason of war, government regulations or government interferences, pandemic, fire or
other casualty man made or natural or any circumstance similar to any of those enumerated or
not, each party will be excused from and not considered to have breached the doing or
performing the same during such period of delay and relieved of any obligation to perform for
reasons of impossibility or impracticality.
IN WITNESS WHEROF, BCM and City have executed or cause to be executed by the
duly authorized officers or agents this Lease, all as of the day and year first above written.
CITY OF BEAUMONT THE BEAUMONT CHILDREN'S MUSEUM
Kyle Hayes, City Manager
Amanda Yarbrough, Executive Director
5
CITY
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BEAUMONT
EXHIBIT "A"
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FACILITIES
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TEXAS
TO: City Council
FROM: Kyle Hayes. City Manager
PREPARED BY: Todd Simoneaux, Chief Financial Officer
MEETING DATE: October 13. 2020
REQUESTED ACTION: Council consider a resolution approving the purchase of two
mowers and three utility tractors for use in various City
Departments.
BACKGROUND
One Kubota Z700 mower in the amount of $9,151.10 will be purchased for use in the Parks &
Recreation Department - grounds maintenance. This will replace unit 4l 13, a 2014 Exmark,
which has exceeded the expected service life and will be disposed of in accordance with the
City's surplus equipment policy.
One Kubota ZD1200 mower in the amount of $15,579.06 will be purchased for use in the Parks
& Recreation Department — highway maintenance. This will be additional equipment added to
existing inventory.
One Kubota MX5400 utility tractor in the amount of $28,131.43 will be purchased for use in the
Parks & Recreation Department - golf course. This will replace unit 5000, a 2006 New Holland
TC30 Tractor, which has exceeded the expected service life and will be disposed of in
accordance with the City's surplus equipment policy.
One Kubota MX5400 Utility tractor in the amount of $29,451.94 will be purchased for use in the
Facilities Maintenance Department — Event Center grounds maintenance. This will be additional
equipment added to existing inventory.
One Kubota M706OHDC utility tractor in the amount of $36,218.71 will be purchased for use in
the Solid Waste Department. This will replace unit 4343, a 1999 John Deere 5310 tractor, which
has exceeded the expected service life and will be disposed of in accordance with the City's
surplus equipment policy.
Total pricing, in the amount of $118,532.24, was obtained from Kubota Tractor Corporation, of
Grapevine, Texas, through the BuyBoard contract. BuyBoard is a cooperative purchasing
association that complies with the State of Texas' procurement statutes.
FUNDING SOURCE
Capital Reserve Fund ($82,313.53).
Solid Waste Fund ($36,218.71).
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT.-
THAT the City Council hereby approves the purchase of two (2) mowers and three (3)
utility trailers for use by the various City departments from Kubota Tractor Corporation of
Grapevine, Texas, in the amount of $118,532.24 through the Buyboard Cooperative
Purchasing Program.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 13th day of
October, 2020.
- Mayor Becky Ames -
C
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Todd Simoneaux, Chief Financial Officer
MEETING DATE: October 13, 2020
REQUESTED ACTION: Council consider a resolution approving a contract for the grounds
maintenance of Martin Luther King, Jr. Parkway.
BACKGROUND
Beaumont Products & Services of Beaumont will provide grounds maintenance of approximately
81 acres of right-of-way and median along Martin Luther King, Jr. Parkway. The maintained area
includes both east and west sides of the Parkway, for a distance of approximately 4.9 miles
beginning north of IH10 near Plum Street southward to Kingsley Drive and excludes the area
between Adams Street and Alabama Avenue which is maintained by Lamar University.
Formal bids were requested from thirteen (13) vendors: two responded. Beaumont Products &
Services responded with a total annual bid of $99,220. This represents a $15,644.20 increase in
the price of this contract over the last contract. Specifications allow for a one year contract with
the option of two renewals of one year teens at the same pricing as the awarded contract. Bid
tabulation is attached.
FUNDING SOURCE
General Fund.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.
WHEREAS, bids were solicited for an annual contract, with two (2) one year
options to renew at the same pricing as the awarded contract, to provide grounds
maintenance of Martin Luther King, Jr. Parkway; and,
WHEREAS, Beaumont Products & Services, of Beaumont, Texas, submitted a bid
in the amounts shown on Exhibit 'A" attached hereto, for an estimated total annual cost
of $99,220.00; and,
WHEREAS, the City Council is of the opinion that the bid submitted by Beaumont
Products & Services, of Beaumont, Texas, is the lowest responsible bidder providing
services at the best value to the City and should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the bid submitted by Beaumont Products & Services, of Beaumont, Texas,
for an annual contract, with two (2) one year options to renew at the same pricing as the
awarded contract, to provide grounds maintenance of Martin Luther King, Jr. Parkway for
an estimated total annual cost of $99,220.00 be accepted by the City of Beaumont; and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute a contract with Beaumont Products & Services, of Beaumont,
Texas, for the purposes described herein.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 13th day of
October, 2020.
- Mayor Becky Ames -
BEA UMON14c
CITY ONT, TEXAS
TABULAT
_.._. ._
T E JC A 8
PURCOHAS NG DIVISION BID ON
Bid Name:
Grounds Maintenance for the Martin Luther King, Jr. Parkway
Bid Number:
TF0820.42
Bid Opening:
Thursday, September 24, 2020 LID 2:00 P.M.
Contact Person:
Terry Welch, Senior Buyer
terry.we Ich(tD beaumonttexas. gov
Phone: 409-880-3107
Vendor
City / State
Contact
Beaumont Products 8 Services
Beaumont, Tx
Steve Havard
Fax 832-5033
GARDEN OF GETHSEMANE
NURSERY & LANDSCAPE, LLC
Beaumont, Tx
Micheal Alfred
Fax:813-2553
Description
Work Cycles
per year
Price per
Work Cycle
Extended Price
(per year)
Price per
Work Cycle
Extended Price
(per year)
Section I.
Entire Work Area
22
$1,100.00
S24,200.00
$1,998.00
S43,956.00
Section 11.
Medians and Triangles
44
$400.00
$1 7,600.00
S450.00
$1 9,800.00
All Other Work Area
22
S905.00
$19.910.00
$1,998.00
$43,956.00
Section ILL
Medians and Triangles
44
$400.00
$17,600.00
$450.00
$19,800.00
All Other Work Area
22
$905.00
$19,910.00
$1,998.00
S43,956.00
TOTAL BID PRICE
$99,220.00
$1 71,468.00
Low qualified bidder is Beaumont Products and Services.
NI
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BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Todd Simoneaux, Chief Financial Officer
MEETING DATE: October 13, 2020
REQUESTED ACTION: Council consider a resolution approving the repairs to a compactor
used at the Landfill.
BACKGROUND
Unit 5109 is a 2007 Caterpillar 826H Compactor with 19,069 working hours. The transmission
and clutch failed and needs a re -build. The re -build would be completed by Mustang Cat of
Houston in the amount of $83,097.80. Mustang Cat is a sole source vendor. This work will come
with a 36 month/5,000-hour warranty. The unit is used at the Landfill to cover debris to comply
with TCFQ regulations. The City currently has two compactors used in the operations at the
Landfill. A new compactor, of this size and make, would cost an estimated $720,000.
FUNDING SOURCE
Fleet Fund.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Council hereby approves the purchase of the parts and labor necessary
for rebuilding of a Caterpillar 826H Compactor for use by the Solid Waste Operations
Department by Mustang Cat, of Houston, Texas, a sole source vendor, in the amount of
$83,097.80.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 13th day of
October, 2020.
- Mayor Becky Ames -
1_#
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Bart Bartkowiak, Director of Public Works & Technology Services
MEETING DATE: October 13, 2020
REQUESTED ACTION: Council consider a resolution approving an annual maintenance
agreement with SHI Government Solutions, Inc. for Microsoft
Office 365 that is used by all city departments.
BACKGROUND
Microsoft Office 365 is currently in -use throughout all the city's departments for access to e-
mail, file sharing, online versions of Microsoft Office, and other collaborative tools. The
maintenance agreement allows for continued access to all portions of Microsoft Office 365, as
well as continued technical support from Microsoft.
This agreement, in the amount of $51,762.12, is for an annual period beginning November 1,
2020.
Pricing was obtained through the State of Texas Department of Information (DIR). DIR
provides cities and political subdivisions with the means to purchase information technology at
volume prices contracted under the procurement statues of the State of Texas.
FUNDING SOURCE
General Fund, Municipal Court Technology Fund, and Water Fund.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to execute an annual
Maintenance Agreement with SHI Government Solutions, Inc., of Austin, Texas, through
the State of Texas Department of Information Resources (DIR) contract in the amount of
$51,762.12 for use by all City Departments for access to Microsoft Office 365 and
technical support from Microsoft.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 13th day of
October, 2020.
- Mayor Becky Ames -
F
BEAUMONT
TEXAS
TO:
FROM:
PREPARED BY:
MEETING DATE:
REQUESTED ACTION:
BACKGROUND
City Council
Kyle Hayes, City Manager
Bart Bartkowiak, Director of Public Works & Technology Services
October 13, 2020
Council consider a resolution authorizing the City Manager to
execute a Correction Special Warranty Deed to Stedman Ventures,
Inc.
On March 30, 2010, City Council passed Resolution No. 10-082 authorizing the acquisition of
property from Stedman Ventures, Inc. for the Downtown Event Center and Lake. Texas Regional
Title Company research indicates the Special Warranty Deed contained an erroneous property
description, which inadvertently described more of Stedman Ventures, Inc.'s land than intended to
the City.
In order to correct the error, a Correction Special Warranty Deed for Lots 1-6, Tract 2, Block 19,
Van Wormer Addition; Abandoned 40 foot street (formerly of the Gulf and Inter -state Railway
Company and the Gulf, Beaumont and Kansas City Railway Company), Block 19, Van Wormer
Addition and the Abandoned Alley Tract B, Block 18, Van Wormer Addition, Beaumont,
Jefferson County, Texas, must be executed between Stedman Ventures, Inc. and the City.
FUNDING SOURCE
Not applicable.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.
WHEREAS, on March 30, 2010, the City Council of the City of Beaumont, Texas
passed Resolution No. 10-082 authorizing the acquisition of property from Stedman
Ventures, Inc., being Lots 1-6, Tract 2, Block 19, Van Wormer Addition; Abandoned 40
foot Street (formerly of the Gulf and Inter -state Railway Company and the Gulf, Beaumont
and Kansas City Railway Company), Block 19, Van Wormer Addition; and, the
Abandoned Alley Tract B, Block 18, Van Wormer Addition, Beaumont, Jefferson County,
Texas, in the amount of $116,000.00 for the Downtown Event Center and Lake; and,
WHEREAS, research determined the Special Warranty Deed contained an
erroneous property description, which inadvertently described more of Stedman
Ventures, Inc.'s land than was intended to be conveyed to the City; and,
WHEREAS, in order to correct the error, Stedman Ventures, Inc. will execute a
Correction Special Warranty Deed to the City for Lots 1-6, Tract 2, Block 19, Van Wormer
Addition; Abandoned 40 foot Street (formerly of the Gulf and Inter -state Railway Company
and the Gulf, Beaumont and Kansas City Railway Company), Block 19, Van Wormer
Addition; and, the Abandoned Alley Tract B, Block 18, Van Wormer Addition, Beaumont,
Jefferson County, Texas;
NOW, THEREFORE, BE IT RESOLVED
BY THE CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this ordinance are hereby,
in all things, approved and adopted; and,
THAT the City Manager be and he is hereby authorized to execute all documents
necessary for the acceptance of conveyance and a Correction Special Warranty Deed,
for the acquisition of property, being Lots 1-6, Tract 2, Block 19, Van Wormer Addition;
Abandoned 40 foot Street (formerly of the Gulf and Inter -state Railway Company and the
Gulf, Beaumont and Kansas City Railway Company), Block 19, Van Wormer Addition, -
and, the Abandoned Alley Tract B, Block 18, Van Wormer Addition, Beaumont, Jefferson
County, Texas. The Correction Special Warranty Deed is substantially in the form
attached hereto as Exhibit " 1 " and made a part hereof for all purposes.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 13th day of
October, 2020.
- Mayor Becky Ames -
NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON,
YOU MAY REMOVE OR STRIKE ANY OR ALL OF THE FOLLOWING
INFORMATION FROM ANY INSTRUMENT THAT TRANSFERS AN INTEREST IN
REAL PROPERTY BEFORE IT IS FILED FOR RECORD IN THE PUBLIC
RECORDS: YOUR SOCIAL SECURITY NUMBER OR YOUR DRIVER'S LICENSE
NUMBER.
THE STATE OF TEXAS §
§ KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF JEFFERSON §
CORRECTION SPECIAL WARRANTY DEED
That, STEDMAN VENTURES, INC., of the County of Jefferson, State of Texas, hereinafter
called GRANTOR for and in consideration of the sum of ONE HUNDRED SIXTEEN THOUSAND
AND NO/100 ($116,000.00) DOLLARS and other good and valuable consideration, to it in hand
paid by the City of Beaumont, a Municipal corporation, domiciled in Jefferson County, Texas,
hereinafter called GRANTEE, for the conveyance of the hereinafter described property, the receipt
and sufficiency of which is hereby acknowledged and confessed, has GRANTED, SOLD and
CONVEYED, subject to the reservations and exceptions hereinafter made, and by these presents does
GRANT, SELL and CONVEY unto the said CITY OF BEAUMONT, P. O. Box 3827, Beaumont,
Texas 77704, and to its successors and assigns forever the property described in Exhibit "A", attached
hereto and made a part hereof for all purposes.
RESERVATIONS FROM AND EXCEPTIONS TO CONVEYANCE AND WARRANTY:
This conveyance and the following warranty are made expressly SUBJECT TO any and all
restrictions, covenants, conditions, easements, rights -of -way, leases and mineral and/or royalty
reservations of record, if any, affecting this Property.
Grantor, for the consideration and subject to the reservations from and exceptions to
conveyance and warranty, grants, sells, and conveys to Grantee the Property, together with all and
EXHIBIT "1"
singular the rights and appurtenances thereto in any wise belonging, to have and to hold unto
Grantee, Grantee's successors and assigns forever. Grantor bind Grantor and Grantor's successors
and assigns, to warrant and forever defend all and singular the Property to Grantee and Grantee's
successors and assigns against every person whomsoever lawfully claiming or to claim the same
or any part hereof, by, through, or under Grantor, but not otherwise, except as to the reservations
from and exceptions to the conveyance and warranty.
This deed is made in place of and to correct a Special Warranty Deed from Grantor to
Grantee dated March 24, 2010 and recorded under County Clerk's File No. 2010018439 Official
Public Records of Jefferson County, Texas, which contained an erroneous property description,
which inadvertently described more of Grantor's land than intended and which was purchased by
Grantee. This Correction Special Warranty Deed is made by Grantor and accepted by Grantee, is
effective as of March 24, 2010, and in all other respects affirms the fonner deed.
When the context requires, singular nouns and pronouns include the plural.
EXECUTED this the day of October, 2020, but effective as of March 24, 2010.
STEDMAN VENTURES, INC., a Texas
corporation
By:
Tom Flanagan, President
"Grantor"
ACCEPTED AND APPROVED:
CITY OF B1;AUMONI', a municipal corporation
By:
Name: Kyle Hayes
Its: City Manager
"Grantee"
THE STATE OF TEXAS
COUNTY OF JEFFERSON
This instrument was acknowledged before me on this the day of October, 2020. by
TOM FLANAGAN, as President of STEDMAN VENTURES. INC., a 'Texas corporation, on
behalf of said corporation.
Notary Public. State of Texas
TIIE STATE OF TEXAS
COUNTY OF JEFFERSON
"Phis instrument was acknowledged before me on this the _ day of October, 2020. by
Kyle Hayes as City Manager of CITY OF BEAUMONT. a municipal corporation, on behalf of
said city.
Notary Public. State of Texas
AFTER RECORDING, RETURN TO:
ANTOINETTE HARDY
City of Beaumont
P. O. Box 3827
Beaumont, Texas 77704
EXHIBIT "A"
(Page 1 of 2)
City of Beaumont Parking Lot
Legal Description: 0.8965 Acre Tract or Parcel of Land
Out of and Part of Lots 1 through 6, Block 18
All of Lots 7 through 12, Block 18
Van Wormer Addition
Volume 1, Page 16, Map Records
Out of and Part of an Abandoned Unnamed Street Right -of -Way
Noah Tevis League, Abstract No. 52
Beaumont, Jefferson County, Texas
BEING a 0.8965 acre tract or Parcel of land situated in the Noah Tevis League, Abstract No. 52,
Jefferson County, Texas and bem� out of and part of Lots 1 through 6, Block 19 of the Van Wormer
Addition, a subdivision of the City of Beaumont, Jefferson County, Texas, according to the plat
thereof recorded in Volume 1, Page 16, Map Records, Jefferson County, Texas and out of and part
of the abandoned portion of Trinity Street (based on a width of 61.11 feet) as described in City of
Beaumont Ordinance No. 88-41 as recorded in Film Code No. 102-26-0383, Official Public
Records of Real Property, Jefferson County, Texas and being out of and part of that vacated and
abandoned unnamed street right-of-way which extends in a Northeasterly direction from Jefferson
Street, being bound on the North by Blocks 18 and 19 of Van Wormer Addition and on the South
by Block 9 of McMillan Addition as described in City of Beaumont Ordinance No. 8844 as
recorded in Film Code No. 102-26-0392, Official Public Records of Real Property, Jefferson
County, Texas and being out of and part of that certain called 2.187 acre tract, identified as TRACT
TWO, as described in an "Assumption Deed" from The Stedman Building Venture to Stedman
Ventures, Inc. as recorded in Film Code No. 103-15-2142, Official Public Records of Real
Property, Jefferson County, Texas, said 0.8965 acre tract being more particularly described as
follows:
NOTE: All bearings are referenced to the Northwesterly right-of-way line of Bowie Street as
SOUTH49°25'00" WEST as recorded in Clerk's File No. 2019002715, Official Public Records of
Real Property, Jefferson County, Texas. All set 518" iron rods set with caps stamped "M. W.
Whiteley &Associates".
COMMENCING at a 5/8" iron rod with a cap stamped "M.W. Whiteley & Associates" found
under a brick paver for the most Northerly comer of Lot 1, Block 18 of the said Van Wormer
Addition, said comer also being the most Northerly corner of that certain called 1.2157 acre tract
of land as described in a "Special Warranty Deed with Vendor's Lien" from Michael D. Matthews
to C & W Rentals, L.L.C. as recorded in Clerk's File No. 2019002980, Official Public Records of
Real Property, Jefferson County, Texas and being the intersection of the Southeasterly right-of-
way line of Crockett Street (based on a width of 61.11 feet) and the Southwesterly right-of-way
line of Neches Street (based on a width of 61.11 feet) and from said corner a 3" concrete monument
found at the intersection of the centerline of Crockett Street and Neches Street bears NORTH
04°28'51" EAST a distance of 43.18 feet;
THENCE SOUTH 4003735" EAST, along and with the Northeasterly line of the said Block 18
and the Southwesterly right-of-way line ofNeches Street, for a distance of 80.06 feet to a 5/8" iron
with a cap stamped "M.W. Whiteley & Associates" found under a brick paver found for the most
Easterly corner of the said 1.2157 acre C & W Rentals, L.L.C. tract and the most Northerly corner
of the said 2.187 acre Stedman Ventures, Inc. tract;
EXHIBIT "A"
(Page 2 of 2)
THENCE SOUTH 49"22'38" WEST, along and with the boundary between the Southeasterly line
of the said 1.2157 acre C & W Rentals, L.L.C. tract and the Northwesterly line of the said 2.187
acre Stedman Ventures, Inc. tract, for a distance of 299.96 feet to 5/8" iron rod found for the most
Northerly corner and the POINT OF BEGINNING of the tract herein described, said corner being
in the Southwesterly line of the said Lot 6, Block 18 of the Van Wormer Addition and being in the
Northeasterly line of the abandoned Trinity Street;
THENCE SOUTH 40"37'35" EAST, over and across the said 2.187 acre Stedman Ventures, Inc.
tract, the same being the Northeasterly line of the abandoned Trinity and the Southwesterly line of
Lots 6 and 7, Block 18 of the Van Wormer Addition, for a distance of 154.50 feet to a 5/8" iron
rod set for comer, said corner being in the most Northwesterly line of Lot 1, Block 9 of the N.A.
McMillan Addition, a subdivision of the City of Beaumont, Jefferson County, Texas, according to
the plat thereof recorded in Volume 3, Page 116, Map Records, Jefferson County, Texas, the same
being the most Northwesterly line of that certain tract of land being called Lots 1 through 8, Block
9 of the N.A. McMillan Addition as described in a "Special Warranty Deed" from Cecil W. Dubois
and Loretta A. Watkins to the City of Beaumont as recorded in Clerk's File No. 2010003566,
Official Public Records of Real Property, Jefferson County, Texas and being in the Southeasterly
line of the above referenced abandoned unnamed street and the Southeasterly line of the said 2.187
acre Stedman Ventures, Inc. tract;
THENCE SOUTH 65042'35" WEST, along and with the boundary between the tract herein
described and the Northwesterly line of the said Block 9 of the N.A. McMillan Addition, the same
being the Southeasterly line of the unnamed street and the Southeasterly line of the said 2.187 acre
Stedman Ventures, Inc. tract, for a distance of 243.95 feet to a point for corner (unable to find or
set corner due to concrete parking lot);
THENCE SOUTH 49022'38" WEST, along and with the boundary between the tract herein
described and the Northwesterly line of a 12.5 feet wide alley in the said Block 9 of the N.A.
McMillan Addition, the same being the Southeasterly line of the unnamed street and the
Southeasterly line of the said 2.187 acre Stedman Ventures, Inc. tract, for a distance of 127.06 feet
to a scribed "X" in concrete set for comer (unable to find or set corner due to concrete parking lot),
said corner being in the Northeasterly right-of-way line of Jefferson Street (based on a width of
61.11 feet) and said corner bears NORTH 40°3721" WEST a distance of 112.50 feet from a 60d
nail set for the most Southerly corner of Lot 8, Block 9 of the said N.A. McMillan Addition and
being the intersection of the Northeasterly right-of-way line of Jefferson Street and the
Northwesterly line right-of-way line of Bowie Street;
THENCE NORTH 40037'21" WEST, along and with the Northeasterly right-of-way line of
Jefferson Street, for a distance of 85.90 feet to a 518" iron rod with a cap stamped "M. W. Whiteley
& Associates" found for corner, said corner being the most Southerly corner of the said 1.2157
acre C & W Rentals, L.L.C. tract and being in the Southwesterly line of Lot 6, Block 19 of the said
Van Wormer Addition;
THENCE NORTH 49"22'38" EAST, along and with the boundary between the tract herein
described and the Southeasterly line of the said 1.2157 acre C & W Rentals, L.L.C. tract, the same
being the Northwesterly line of the said 2.187 acre Stedman Ventures, Inc. tract, for a distance of
361.15 feet to the POINT OF BEGINNING and containing 0.8965 Acres, more or less.
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RESOLUTION NO. 10-082
WHEREAS, an agreement has been negotiated forthe acquisition of property in the
Van Wormer Addition, as described below and in Exhibit "A" and described in Exhibit "B,"
for the Downtown Event Center and Lake Park:
Lots 1 - 6, Tract 2, Block 19, Van Wormer Addition;
Abandoned 40 foot street (formerly of the Gulf and Inter -state
Railway Company and the Gulf, Beaumont and Kansas City
Railway Company), Block 19, Van Wormer Addition;
Abandoned Alley Tract B, Bt6ck 18, Van Wormer Addition
Value: $116,000.00
Owners; Stedman Ventures, Inc.
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the purchase of the above -described property be, and the same is hereby,
approved.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 30th day of
March, 2010.
0"
S
or
- Mayor Becky Ames -
EXHIBIT "A"
A parcel of land in the City of Beaumont, County of Jefferson, State of `texas, being that portion of that certain
parcel of land described as Block 18 in Deed dated August 6, 1900, from R. L. Weathersby to Beaumont Warf and
Terminal Company (Predecessor in interest to the Atchison, Topeka and Santa Fe Railway Company), recorded
August 24, 1900. in Volume 32 of Deed Records, Page 460, Records of said County (said Block 18 being that
certain Block 18 shown on Plat entitled "VAN WORMER ADDITION to the City of Beaumont, Jefferson county,
Texas," filed March 17, 1897, Records of said County), that portion of that certain portion of Trinity Street
described In ordinance passed November 4, 1908, by the City Commission of the City of Beaumont, Texas for use
and occupation by the Gulf, Colorado and Santa Fe Railway Company (predecessor in interest to the Atchison,
Topeka and Santa Fe Railway Company). recorded in Volume 2, Page 17, of the minutes of the City Council of the
City of Beaumont, and that portion of that certain parcel of land described as Block 19 and that portion of that
certain 40-foot wide street described in deed dated March 1, 1897, from S. H. Van Wormer, Ed Van Wormer, S.
W. Holmes and J. W. Holmes, to the Gulf and Inter -state Railway Company and the Gulf, Beaumont and Kansas
City Railway Company (predecessors in Interest to the Atkinson„ Topeka and Santa Fe Railway Company),
recorded March 10, 1897, in Volume 15 of Deed Records. Page 95, Records of said County (said Block 19 and
said 40-font wide street being that certain Block 19 and that certain unnamed street shown on said plat),
described as follows:
Commencing at an "X" in concrete set for the intersection of the Southwesterly boundary of Neches Street (61.11
feet wide) with the Southeasterly boundary of Crockett Street (61.11 feet wide) as said streets are shown on Plat
entitled "Map of the N.A. McMILLAN ADDITION to the City of Beaumont, Jefferson County, Texas" filed July 9,
1917 in Volume 1, Page 16, Map Records of said County, said intersection being the most Northerly corner of said
Block 18;
THENCE South 40 deg. 34 min. East (bearing assumed for the purpose of this description) along said
Southwesterly boundary of Neches Street, being along the Northeasterly boundary of said Block 18, a distance of
80.00 feet to an "X" set in concrete, last said "X" being in a line hereinafter referred to as Line "A", being a line
parallel with and distant southeasterly 80.00 feet measured at right angles from said Southeasterly boundary of
Crockett Street, last said "X" being the true POINT OF BEGINNING for the parcel herein described;
THENCE continuing South 40 deg. 34 min. East along said Southwesterly boundary of Neches Street, being along
said Northeasterly boundary of Block 18, a distance of 200.72 feet to a 5/8" iron rod set in the Northwesterly
boundary of Bowie Street (44 feet wide) as said Bowie Street is shown on said Plat of the N.A, McMILLAN
ADDITION, said rod being in the most easterly corner of said Block 18;
THENCE South 65 deg. 46 min. West along said Northwesterly boundary of Bowie Street, being along the
Southerly boundary of said Block 18, a distance of 8.25 feet;
THENCE continuing along said Northwesterly boundary of Bowie Street South 49 deg. 26 min. West. being along
the boundary of said 40-foot wide street (Vol. 15, Page 95), a distance of 142,23 feet to a 5/8" iron rod set in the
cost Easterly corner of Block 9 as said Block 9 is shown on said plat of the N,A. McMILLAN ADDITION;
THENCE South 65 deg, 46 min. West along the boundary of said Block 9 being along the Southerly boundary of
said 40-foot wide street (vol. 15. page 95), a distance of 400.04 feet to a 5/8" iron rod set in an angle point in
said 40-foot wide street (Vol. 15, Page 95);
THENCE South 49 deg. 28 min. West along the Southerly boundary of said 40-foot wide street (vol. 15, Page
95), being along a line parallel with and distant Northwesterly 112.50 feet measured at right angles from the
Southeasterly boundary of said Block 9, a distance of 127.06 feet to a 5/8" iron rod set in the Northeasterly
boundary of Jefferson Street (61.11 feet wide) as said street is shown on said plat of the N.A. McMILLAN
ADDITION;
THENCE North 40 deg. 34 min, West along said Northeasterly boundary of Jefferson Street, 40.00 feet to a point
in the Northwesterly boundary of said 40-foot wide street (Vol. 15, Page 95), said point being the most Southerly
corner of said Block 19;
THENCE continuing North 40 deg 34 min. West along said Northeasterly boundary of Jefferson Street, being
EXHIBIT "A"
along the Southwesterly boundary of said Block 19, a distance of 45.90 feet to a 5/8" iron rod, said rod being in
said line "A";
THENCE North 49 deg. 26 min. East along said line "A", a distance of 661,11 feet to POINT OF BEGINNING said
parcel of land contains an area of 2,187 acres, more or less.
Note: The Company is prohibited from insuring the area or quantity of the land described herein. Any statement
in the above legal description of the area or quantity of land is not a representation that such area or quantity is
correct, but is made only for informational and/or identification purposes and does not override Item 2 of
Schedule 8 hereof.
Pa i
MINIMUM DD 201*18439
NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MAY
REMOVE ORS'TRIKE ANY OF THE FOLLOWING INTORMATION FROM THIS INSTRUMENT
BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY
NO. OR DRIVER'S LICENSE NO.
THE STATE OF TEXAS X
KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF JEFFERSON X
SPECIAL WARRANTY DEED
That, STEDMAN VENTURES, INC., of the County of Jefferson, State of Texas,
hereinafter called GRANTOR for and in consideration of the sum of ONE HUNDRED SIXTEEN
THOUSAND AND N01100 ($116,000.00) DOLLARS and other good and valuable consideration,
to it in hand paid by the City of Beaumont, a municipal corporation, domiciled in Jefferson County,
Texas, hereinafter called GRANTEE, for the conveyance of the hereinafter described property, the
receipt and sufficiency ofwhich is hereby acknowledged and confessed, has GRANTED, SOLD and
CONVEYED, subject to the reservations and exceptions hereinafter made, and by these presents
does GRANT, SELL and CONVEY unto the said CITY OF BEAUMONT, P. O. Box 3827,
Beaumont, Texas 77704, and to its successors and assigns forever the property described in Exhibit
"A", attached hereto and made a part hereof for all purposes.
GRANTOR does hereby except and reserve from this conveyance unto itself, its successors
and assigns, forever, all of the oil, gas, and sulphur in and under the land herein conveyed but waive
all rights of ingress and egress to the surface thereof for the purpose of exploring, developing, mining
or drilling for same,
This conveyance is expressly made subject to all zoning laws and to restrictions, covenants,
conditions, easements and mineral and/or royalty reservations, if any, effecting the property.
TO HAVE AND TO HOLD the above described premises together with all and singular the
rights and appurtenances thereto and in any wise belonging, unto the said GRANTEE and
JEFFERSON,TX Page 1 of 4 Printed on 9/15/2020 11:05:23 AM
Document: DED WAR 2010.018439
GRANTEE'S successors and assigns, forever; and said GRANTOR binds itself and its successors
and assigns to warrant and forever defend all and singular the said premises unto the said GRANTEE
and GRANTEE'S successors or assigns, against every person lawfully claiming or to claim all or
any part of the property, subject to the provisions stated above, when the claim is by, through, or
under GRANTOR but not otherwise.
EXECUTED this the 491 7 day of 2010.
STEDMAN VENTURES, INC.,
By: Q _ c
Name: / /a na Q
Title:
ACKNOWLEDGMENT
This instrument w acknowledged before me on a , 2010, by
�4/h , for STEDMAN
VENTURES, INC, known to me to45e the person and officer whose name is subscribed to the
foregoing instrument and acknowledged to me that the same was the act on behalf of said
STEDMAN VENTURES, INC. and that he executed the same for the purpose and consideration
expressed and in the capacity stated.i�
GIVEN UNDER MY HAND AND SEAL OF OFFICE, this g / day of 010.
'��Ilx� .- A114�14
Gary Public, State of s
RETURN TO: City of Beaumont
da Ilona N. Baker
P. O. Box 3827
Beaumont, TX 77704
" ""ri a VIQO D.ILLEY
r ?I my OMMSSIGNDWM
{ ,A Odob.16,2011
lstcdman 1lanagan
JEFFERSON,TX Page 2 of 4 Printed on 9/15/2020 11:05:23 Ant
Document: DED WAR 2010.018439
A parcel of land in the City of Beaumont, County of Jefferson, State of 'texas. being that portion of that certain
parcel of land described as Block 18 in Deed dated August 6, 1900, from R. L. Weathersby to Beaumont Warf and
Terminal Company (Predecessor In interest to the Atchison, Topeka and Santa Fe Railway Company), recorded
August 24, 190D. In Volume 32 of Deed Records, Page 460, Records of said County (said Block 18 being that
certain Block 18 shown on Plat entitled "VAN WORMER ADDITION to the City of Beaumont, Jefferson county,
Texas," filed March 17, 1897, Records of said County), that portion of that certain portion of Trinity Street
described In ordinance passed November 4, 1908, by the City Commission of the City of Beaumont, Texas for use
and occupation by the Gulf, Colorado and Santa Fe Railway Company (predecessor In interest to the Atchison,
Topeka and Santa Fe Railway Company). recorded in Volume 2, Page 17, of the minutes of the City Council of the
City of Beaumont, and that portion of that certain parcel of land described as Block 19 and that portion of that
certain 40-foot wide street described in deed dated March 1, 1897, from S. H. Van Wormer, Ed Van Wormer, S.
W. Holmes and 1. W. Holmes, to the Gulf and Inter -state Railway Company and the Gulf, Beaumont and Kansas
City Railway Company (predecessors in Interest to the Atkinson„ Topeka avid Santa Fe Railway Company),
recorded March 10, 1897, in Volume 15 of Deed Records. Page 95, Records of said County (said Block 19 and
said 40-font wide street being that certain Block 19 and that certain unnamed street shown on said plat),
described as follows: '
Commencing at an "X" in concrete set for the intersection of the Southwesterly boundary of Neches Street (61.11
feet wide) with the Southeasterly boundary of Crockett Street (61.11 feet wide) as said streets are shown on Plat
entitled "Map of the N.A. MCMILLAN ADDITION to the City of Beaumont, Jefferson County, Texas" filed July 9,
1917 in Volume 1, Page 16, Map Records of said County. said intersection being the most Northerly comer of said
Block 18;
THENCE South 40 deg. 34 min. East (bearing assumed for the purpose of this description) along said
Southwesterly boundary of Neches Street, being along the Northeasterly boundary of said Block 18, a distance of
80.00 feet to an "X" set in concrete, last said "X" being in a line hereinafter referred to as Line "A", being a line
parallel with and distant southeasterly 80.00 feet measured at right angles from said Southeasterly boundary of
Crockett Street, last sald .."X" being the true POINT OF BEGINNING for the parcel herein described;
THENCE continuing South 40 deg. 34 min. East along said Southwesterly boundary of Neches Street, being along
said Northeasterly boundary of Block 18, a distance of 200.72 feet to a 5/8" iron rod set in the Northwesterly
boundary of Bowie Street (44 feet wide) as said Bowie Street Is shown on said Plat of the N.A, McMILLAN
ADDITION, said rod being In the most easterly comer of said Block 18;
THENCE South 65 deg. 46 min. West along said Northwesterly boundary of Bowie Street, being along the
Southerly boundary of said Block 18, a distance of 8.25 feet;
THENCE continuing along said Northwesterly boundary of Bowie Street South 49 deg. 26 min. West. being along
the boundary of said 40-foot wide street (Vol. 15, Page 95), a distance of 142,23 feet to a 5/8" iron rod set in the
cost Easterly comer of Block 9 as said Block 9 is shown on said plat of the N,A. McMILLAN ADDITION;
THENCE South 65 deg, 46 min. West along the boundary of said Block 9 being along the Southerly boundary of
said 40-foot wide street (vof. 15. page 95), a distance of 400.04 feet to a 5/8" iron rod set in an angle point in
said 40-foot wide street (Vol. 15, Page 95);
THENCE South 49 deg. 28 min. West along the Southerly boundary of said 40-foot wide street (vol. 15, Page
95), being along a line parallel with and distant Northwesterly 112.50 feet measured at right angles from the
Southeasterly boundary of said Block 9, a distance of 127.06 feet to a 5/6" iron rod set in the Northeasterly
boundary of Jefferson Street (61.11 feet wide) as said street Is shown on said plat of the N.A. MCMILIAN
ADDITION;
THENCE North 40 deg. 34 min, West along said Northeasterly boundary of Jefferson Street, 40.00 feet to a point
in the Northwesterly boundary of said 40-foot wide street (Vol. 15, Page 95), said point being the most Southerly
comer of said Block 19;
THENCE continuing North 40 deg 34 min. West along said Northeasterly boundary of Jefferson Street, being
JEFFERSON,TX Page 3 of 4 Printed on 9/15/2020 11:05:24 AM
Document: DED WAR 2010.018439
I
L40ng the Southwesterly boundary of said Block 19, a distance of 45.90 feet to a 5/8" iron rod, said rod being in
Bald line "A";
THENCE North 49 deg. 26 min. East along said line "A", a distance of 661,11 feet to POINT OF BEGINNING said
parcel of land contains an area of 2.187 acres, more or less.
Note: The Company is prohibited from insuring the area or quantity of the land described herein. Any statement
in the above legal description of the area or quantity of land is not a representation that such area or quantity is
correct, but is made only for informational and/or Identification purposes and does not override Item 2 of
Schedule B hereof.
FILED AND RECORDED
OFFICIAL PUBLIC RECORDS
2010 May 18, 08:06 AM 2010018439
PEVETO: $28.00
CAROLYN L. GUIDRY, COUNTY CLERK
JEFFERSON COUNTY, TEXAS
JEFFERSON,TX Page 4 of 4 Printed on 9/15/2020 11:05:24 AM
Document: DED WAR 2010.018439
G
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: James P. Singletary, Chief of Police
MEETING DATE: October 13, 2020
REQUESTED ACTION: Council consider a resolution authorizing the City Manager to
execute an Interlocal Agreement with Jefferson County.
BACKGROUND
The High Intensity Drug Trafficking Areas (HIDTA) program provides assistance to law
enforcement agencies in areas determined to be critical drug -trafficking regions. This grant
program aims to reduce drug trafficking and production.
This Interlocal Agreement with Jefferson County provides for the Beaumont Police Department to
be reimbursed up to $8,775 for lease vehicle expenses. The Agreement is attached for your
review.
FUNDING SOURCE
None.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to execute an Interlocal
Agreement with Jefferson County for reimbursement in an amount up to $8,775.00 for
lease vehicle expenses related to the High Intensity Drug Trafficking Areas (HIDTA)
program for the purpose of reducing drug trafficking and production. The Interlocal
Agreement is substantially in the form attached hereto as Exhibit "A" and made a part
hereof for all purposes.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 13th day of
October, 2020.
- Mayor Becky Ames -
INTERLOCAL CONTRACT
HIGH INTENSITY DRUG TRAEFICKiNG AREAS GRANT PROGRAM
STATE OF TEXAS )(
COUNTY OFJEFFERSON)(
CITY OF BEAUMONT )(
INTER -LOCAL AGREEMENT
This Interlocal Contract, (*Contract's) Is entered Into between the City of Beaumont, a municipal
corporation situated in Jefferson County, Texas, (*Beaumont*) and Jefferson County, a political
subdivision of the State of Texas (*Jefferson County*). Pursuant to the Interlocal Cooperation Act,
Tex. Gov't Code Ann, Sec. 791,001, 791.027 (Vernon 1.997).
WITNESSETH
Whereas, Beaumont and Jefferson County collectively herein after referred to as "Parties", seek to
contract or agree with each other to perform certain governmental functions and services In a joint
cooperative effort which Is known as the High Intensity Drug Trafficking Areas program grant
(*HIDTA*); and
Whereas, the Parties are each Independently authorized, pursuant to Tex. Gov't. Code Ann. Sec.
791.001 to enter Into a joint contract to provide a governmental function or service which each party
to the Contract Is authorized to perform individually; and
Whereas, the Parties In performing governmental functions or In paying for the performance of
governmental functions hereunder, shall mnke that performance or those payments from current
revenues legally available to that party: and
Whereas, the Parties finds that the performance of this Agreement Is in the best Interests of the
parties, that the undertaking will benefit the public, and that the division of costs fairly compensates
the performing parry for the services or functions under this agreement: and
Whereas, Jefferson County has been designated the fiduclary for the HIDTA grant program and
Beaumont is designated as a contractor. The total funding for this grant program Is $50,000 with
$16,200 allocated to lease vehicles for September 1, 2020 —September 30, 2020, award number
G19HN0029A and October 1, 2020 — September 30, 2021, award number G20HN0029A : and
Whereas, the Parties believe that It is in their mutual interest to enter into this Contract to carry -out
operations of the H1DTA grant program; and
Whereas, the Parties agree to abide by all pertinent federal, state and local laws and regulations;
EXHIBIT "A"
NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS:
SECTION 1.
1.1 Jefferson County ogrees to act as the fiscal agent in applying for, dispersing, monitoring and
reporting for this HIDTA grant program.
1.2 Jefferson County agrees to use funding for the lease of one vehicle not to exceed the cost of
$8,775,
1.3 Beaumont agrees to use the funding for the lease of one vehicle not to exceed the cost of $8,775,
1.4 The Parties to this contract hereby mutually agree to cooperate to whatever extent Is necessary
to carry out the work plan set forth In the HIDTA grant program,
SECTION 2.
2.1 The term of this Contract shall be for a period of September 1, 2020 through September 30, 2021
subject to other termination rights of the Partles as established In this document.
SECTION 3.
3.1 Jefferson County is designated as the primary agency (*GRANTEE*) for purposes of this Contract
and for purposes of receipt and disbursement of all funds received from the HIIYrA grant program.
SECTION 4.
4.1 Upon termination of this Contract, right, title and ownership of non -expendable property
acquired pursuant to this Contract will revert to the individual party for which it was acquired,
subject to the statutes of the State of Texas and approval of the HIDTA grant program.
Section 5.
5.1 Beaumont and Jefferson County, as political subdivisions, are governed by the Texas Tort Claims
Act, Chapter 101,001 et seq., Civil Practice and Remedies Code. Beaumont and Jefferson County
warrant and represent to each other that they are self- insured or commercially Insured for all
claims falling within the'rexas Tort Claims Act.
2
5.2 Each party to this Contract agrees that it shall have no liability whatsoever for acts or ornisslons of
an individual employed by another party regardless of where the individual's actions occurred.
Each party is solely responsible for the action and/or omissions of its employees and officers,
SECTION 6.
6.1 This Contract may only be amended by mutual agreement of the Parties hereto in writing and any
amendments shall be attached to and Incorporated into this Contract.
6,2 In case any one or more of the provisions contained In this Contract shall be held to be Invalid,
Illegal or unenforceable In any aspect, such Invalidity, Illegality or unenforceability shall not affect
any other provision of the Contract, and this Contract shall he construed as If such invalid, Illegal
or unenforceable provision had never been contained herein.
SECTION 7.
7.1 This Contract supersedes any and all other agreements, either oral or in writing, between the
Parties hereto with respect to the subject matter hereof, and no other agreement, statement or
promise relating to the subject matter of this agreement which Is not contained herein shall be
valid or binding,
7.2 The Parties to this Agreement do not intend for any third party to obtain a right by virtue of this
Agreement, k\
I /
EXECUTED by Jefferson my this day of t' 20m
JEFFERSO CO N TEXA
By: Jeff aranick, County Judge
EXECUTED by the City of Beaumont this day of ___, 2020.
CITY OF BEAUMONT, TEXAS
By: Kyle Hayes, City Manager
$ttb Reclplent vs. Contraotor Roaponso Fomi _
OrentlProject: otsHNMU6-,a20Htrooz0A,021Hno020rCFDANumbor: 06.001
Circle a yea or no answer and provtdo an explanation for the answer. Also Include roforonaes to the duoumentatlon used to arrive at the
answers Use the lost twlumn to WODUf
,y any other footoro not s eollicall eddrasaed that should be ooneklorod material to the decision.
Contractor
Sub Rool ilon
Uae of Judgement In makinkrleoielotis
1) Provides the goods and sorvloas within normal
1) Determinoo tvho Is oll0lblo to receive what Federal
~��^
businoae operations,
a femme.
1)
YG8 NO
YES NO
Rat 0000; Overtime Is a noirnal s Woe
Roforonoo: Exeotdtvo Board opprovos
Worenco: HIDTA Pr ram Policy
2) PmMes similar goods or sorvloos to many
2) Has Ile performance measured in rotation to whether
2) -
ditfo t purohasers.
Yr 3 NO
objeotivas of the Fodoral amram were moL
YE3 NO
PMP only measures Task
Formes not Law Enforcement
Wwoaoa: Ovafdme is relmbw bymutUplo gfonto
Reference; PUTUOIrAift A enoles are not measured
Roro wo• HIDTA Pr rem Polio
s) sly operoles in a competIllve environment,
3) Has rosponsiblllly fqLpLoDtommatfa decision making,
3)
Yr s NO
YES C ND
Reference: Took Foroee oompoto for 11mlled funds
Roferance: Execulivo Board tuts that authority
Ro(oronco: I410TA Program Poli
A) ProvIdoo goods and amvices IhAI Pre a110104ry to the
4) Is responsible for adhoronoo to eppAcablo Fodoral
olm rallon of the Pedeml program.
i requlromenlo opooftd in the Federal award.
4)
riA NO
YES NO
Rofs ; To
vorlOne lliolts nub eat to ooni Alance
Refaauw; HIDTA Pr rom Polio
6) kr acoordanco vith Its agroomont, uses the Federal
funds to carry out a program for a publio purpose
6)
6) Is not sub)eet to aompilance requiromants of lho
epsdged in authorN ng statute, as opposed to providing
Fodwal program as A result of tho agroomont, though
goods or sarskoa for Ilia bensfit of the pass -through
smear roqulremonto mny CIPIA11W other roosone,
entity
Rolinbutaemont 11mited to 2696
YES NO
YC8 NO
0812, Stop 1 RUB pay,
Rototonoo; Ovardmo limits subloot to compllanco
Reference: Provides Oveithno services when needed
R axw: HIDTA Program Polio
Use ofJutfpontenf to making dofomdnattons, fn determining whether an agreement between a puss -through entity and another non -Federal entity
oasts No latter tie a sub reciplont or a oontrector, tho substance of the rolallonship Is more than important then the form of the agreement. All of the
charsoteriathms listed above may not be present in all cases, and the pess•through entity must tine judgeniont in dasaHying each agreement as a
sub -award or aproourornont , rttraq
Suit Roolplont vs, Contraotor Responae Form
OrrdmtlProjeot; HIDTA CFDANumber: 9b,001
Based on a pieponderanco of'yon' atawers and <gscusstono with appropriate lwreonnel, fNa enthy hos boon dotorminod to be a;
CONTRAOTORW81.16-RRE:0IPIENT Q— �l
Co�6t.>t?NT.4;
No ppr0at of the award Is at000tod to a partioulm Lew Enforgornsnt AnvM, Ilia Fxe"Oya 8 ar4. d hudoets ru a hy all000llnU tho total sward to Task, Forces and to
IAUW3.
-
Pen llnq Low Enforcemont Agondos do not submit a statomonl of work dolyembloo budnots or any other typo of dooume Isg that are required of subiocl :onrs.
PmV all t. v GNorcement AganWea do_not c ar_ry ul Iho Fodorsl pronrom as a nubotanikoi�ailon of Iho wora) award.
PaMpating Low Fn1woement Agenolos are not InrLhAdttoM m�menaured n ninet program ob)oollveo and in tho anmtni ro oort only the HIDTA as a whole Is mooaured
t alnrl o ram ob ^ Ivos,
Al tnnntb to pnnldpating WN onforoomont oaf nd s_nro on a roirnbtrrsoment bnela and thoreforo Iho rooalplonto have no doclslon mAdntj Willy or the funds..
-- ^
ors my
CRY of nenumont
BEAUMONT
TEXAS
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS CITY HALL 801 MAIN STREET
TUESDAY, OCTOBER 13, 2020 1:30 PM
/_T!1 Jh`117_1
CALL TO ORDER
* Invocation Pledge Roll Call
* Presentations and Recognitions
* Public Comment: Persons may speak on scheduled agenda items 1-3/Consent
Agenda
Consent Agenda
GENERAL BUSINESS
1. Consider a resolution approving the purchase of two Vactor Combination Sewer
Cleaners
2. Consider a resolution approving the purchase of a new construction project
management software solution from Systemates, Inc.
3. Consider an ordinance accepting the 2020 Certified Tax Roll (FY 2021)
COMMENTS
* Public Comment (Persons are limited to 3 minutes)
* Councilmembers/City Manager/City Attorney comment on various matters
EXECUTIVE SESSION
* Consider matters related to the deliberation of the purchase, exchange, lease or
value of real property in accordance with Section 551.072 of the Government
Code, to wit:
Former Fire Station No. 1 located at 747 College Street
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or
services are requested to contact Kaltrina Minick at 880-3777.
11
October 13, 2020
Consider a resolution approving the purchase of two Vactor Combination Sewer Cleaners
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Todd Simoneaux, Chief Financial Officer
MEETING DATE: October 13, 2020
REQUESTED ACTION: Council consider a resolution approving the purchase of two
Vactor Combination Sewer Cleaners.
BACKGROUND
One sewer cleaner in the amount of $394,916 will be purchased for use in the Streets & Drainage
Division. This will replace unit 3348, a 2010 International 7400, which has exceeded the
expected service life and will be disposed of in accordance with the City's surplus equipment
policy.
One sewer cleaner in the amount of $394,916 will be purchased for use in the Sewer
Maintenance Division. This will replace unit 3325, a 2006 International 7400, which has
exceeded the expected service life and will be disposed of in accordance with the City's surplus
equipment policy.
Total pricing, in the amount of $789,832, was obtained from Freightliner of Austin, Texas,
through the Buyboard contract. Buyboard is a cooperative purchasing association that complies
with State of Texas' procurement statutes.
FUNDING SOURCE
Capital Reserve Fund ($394,916).
Water Utilities Fund ($394,916).
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Council hereby approves the purchase of two (2) vactor combination sewer
cleaners for use by the various City departments from Freightliner, of Austin, Texas, in
the amount of $789,832.00 through the Buyboard Cooperative Purchasing Program.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 13th day of
October, 2020.
- Mayor Becky Ames -
NJ
October 13, 2020
Consider a resolution approving the purchase of a new construction project management
software solution from Systemates, Inc.
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Bart Bartkowiak, Director of Public Works & Technology Services
MEETING DATE: October 13, 2020
REQUESTED ACTION: Council consider a resolution approving the purchase of a new
construction project management software solution from
Systemates, Inc.
BACKGROUND
The Public Works Department does not have a project management tool to manage ongoing
construction projects. All of the corresponding data is maintained inside several spreadsheets and
other document types. The software will allow users to efficiently track project timelines,
accurately track costs, provide detailed and informative reports, as well as provide a central
location for all users to upload and store documents.
The cost is $117,404.00, which includes a one-time cost of $70,101.86 and a first -year
subscription cost of $47,302.14. The second -year subscription cost is estimated at $49,067.13
Pricing was obtained through the State of Texas Department of Information (DIR). DIR
provides cities and political subdivisions with the means to purchase information technology at
volume prices contracted under the procurement statues of the State of Texas.
FUNDING SOURCE
General Fund. The IT Department mistakenly requested $50,000 for this purchase in the budget
process, which was for the projected subscription cost only. The Public Works Director believes
this purchase is very important, and if approved, will look for cost savings in the $13.3 Million
Public Works Budget for FY 2021 to offset the difference.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Council hereby approves the purchase of Projectmates construction
project management software for use by the Public Works Department from Systemates,
Inc., of Richardson, Texas, in the amount of $117,404.00 through the State of Texas
Department of Information (DIR) contract.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 13th day of
October, 2020.
- Mayor Becky Ames -
October 13, 2020
Consider an ordinance accepting the 2020 Certified Tax Roll (FY 2021)
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Todd Simoneaux, Chief Financial Officer
MEETING DATE: October 13, 2020
REQUESTED ACTION: Council consider an ordinance accepting the 2020 Certified Tax
Roll (FY 2021).
BACKGROUND
The Jefferson Central Appraisal District submitted the Certified Appraisal Roll on July 22, 2020,
in the amount of $7,883,980,459. On September 22, 2020, the Council approved an ordinance to
accept the appraised roll and established the property tax rate for the tax year 2020 (FY 2021).
As required by Section 26.09 of the Tax Code: The tax assessor for a taxing unit shall calculate
the tax imposed on each property included on the appraisal roll for the unit and send a Certified
Tax Roll to the unit to be approved by Council.
FUNDING SOURCE
Not applicable.
RECOMMENDATION
Approval of the ordinance.
ORDINANCE NO.
ENTITLED AN ORDINANCE ACCEPTING THE CERTIFIED TAX ROLL
SUMMARY FOR THE TAX YEAR 2020 (FISCAL YEAR 2021);
PROVIDING FOR SEVERABILITY AND PROVIDING FOR REPEAL
WHEREAS, the Jefferson County Tax Assessor -Collector has furnished to the City
of Beaumont the certified tax roll summary for the City of Beaumont to be
$7,883,980,459.00; and,
WHEREAS, the City Council finds that the tax roll summary submitted by the
Jefferson County Tax Assessor -Collector should be accepted for the tax year 2020 (FY
2021);
NOW THEREFORE, BE IT ORDAINED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
Ccr4inn 1
THAT the statements and findings set out in the preamble to this ordinance are
hereby, in all things, approved and adopted.
Section 2.
That the tax roll summary submitted to the City Council by the Jefferson County
Tax Assessor -Collector, attached as Exhibit 'A" and showing the total net taxable
assessed value of all property within the City to be $7,883,980,459.00 is hereby approved
and accepted by the City of Beaumont.
Section 3.
That if any section, subsection, sentence, clause or phrase of this ordinance, or the
application of same to a particular set of persons or circumstances, should for any reason
be held to be invalid, such invalidity shall not affect the remaining portions of this
ordinance, and to such end the various portions and provisions of this ordinance are
declared to be severable.
Section 4.
That all ordinances or parts of ordinances in conflict herewith are repealed to the
extent of the conflict only.
The meeting at which this ordinance was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 13th day of
October, 2020.
- Mayor Becky Ames -
10/01; 2020 02:49 pm
tc502_juris_summ3ry.ICp v1.12
Request 5oq.:3595407
Jurisdiction
Total Parcels:
Market Value
AG Exclusion Count:
Timber Exclusion Count
[IS Capped Count:
Assessed Value
Prorated-Exxv CountlAint:
100% Exempt Vet Count/Amt:
Chdo Count/Amt:
Pro Youlh Associations Cuuul/Amt:
Prorated-Exxl Count/:\ml:
Abatement Count/Amt:
Pro Misc Exempts Counl/AnW
State Homestead Count:
Local Homestead Count:
State Over 65 Count:
Local Ovcr 65 Count:
Surviving Spouse Count:
State Disabled Count:
Local Disabled Count:
'total VET Count:
*N'ET Surviving Spouse Count:
*included in the Total VET Count/ kint
Partial Excmpl Values:
Taxable Value:
Total Levy Amt:
Late Rendition Penalfv Count:
Other Penaltq Count:
Frozen :kNCUnnt Count:
Frozen Hmnesite N'alue:
Frozen Taxable Value:
Unfrozen Levv Antt:
Frozen Levi Amt:
Frozen Lcvv Loss Amt:
Total Non -Exempt Parcel Count:
Tax Collection System - JEFFERSON COUNTY
Certified Roll Jurisdiction Summary
Processing For Tax Year: 2020 County Code: ALL Tax Unit: ALL
21 CITY OF BEAUNIONT
65.136 Tax Rate: 0.7100000
9,5S5.21k,3527 State 11011): 0
State 065: 0
Disabled: 17.500
III AG Exclusion Amt: 40,460,hOS
53 Timber Exclusion Amt: 4,658.899
3,299 11S Capped Aim: M,KK5.666
9,529,278354
3,422
310
ti
Ili
3
3
98
amm,.
SS17
SIl
8S0
640
13
173.104,805
7,883,980.459
56,028,199.78
1,510
O.00
0.00
().00
65,136
225S61,K87 Pro SchoolsCount/Amt:
47.336,050 Pollution Control Count/Amt:
1-63(1.27S Pro Charitable Functions Count/Atnt:
7.279,154 Lox% income Housing CounUAmt
1,177.(r41 Goods In Transit Count/.Aml:
145,750.749 Hb366 Count/Anu:
3.00X,425
State Homestead Amt: 0
Local Homestead Amt: 0
Slate Over 65 Amt: t1
Local Over 65 Amt: 150,699,708
Surviving Spouse Ant❑ 822.500
Stale Disabled Anil: 0
Local Disabled Anot: 15,01)7,535
Total VET Amt: 6,485,152
*VET Suniving Spouse Amt: 1 19,000
Late Rendition Penally Amt: 51.750,48
Other Penalh Amu: 1 76 )7
Opt 110111:
Opt 065:
Opt Disabled:
44 20.745,122
4 9.41.655
6 1.156.428
? 901S 50S
I 10.5 74,209
61 16.834
0.0000000
17,500
0
Page 13 of 39
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