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Home My WebLink About04/28/2020 PACKETBEAUMONT- T E X A S REGULAR MEETING OF THE CITY .COUNCIL COUNCIL CHAMBERS CITY HALL 801 MAIN STREET TUESDAY, APRIL 28, 2020 1:30 PM CONSENT AGENDA * Approval of minutes — April 21, 2020 Confirmation of board and commission member appointments A) Authorize the City Manager to execute all related documents for the purchase of a 5' x 50' wide sidewalk easement for the Washington Boulevard Phase 2 Project B) Authorize the settlement of the claim of Shirley Allen BEAUMONT TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works & Technology Services MEETING DATE: April 28, 2020 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to execute all related documents for the purchase of a 5' x 50' wide sidewalk easement for the Washington Boulevard Phase 2 Project. BACKGROUND The owner of the property listed below, has agreed to sell a portion of their property to the City of Beaumont for the Washington Boulevard Phase 2 Project in the amount of $619.00: Description: 5' x 50' wide sidewalk easement situated in the J.W. Bullock Survey, Abstract No. 7, being out of and part of Lot 7, Block 2 Carver Terrace Addition, in the City of Beaumont, Jefferson County, Texas Owner: Jose Luis Garcia Appraisal Value: $619.00 FUNDING SOURCE Beaumont Municipal Airport Oil & Gas Revenue. RECOMMENDATION Approval of the resolution. RESOLUTION NO. WHEREAS, an agreement has been negotiated for the acquisition of property described below and in Exhibit 'A" attached hereto, for the Washington Boulevard Phase II Project: Description: 5' x 50' wide sidewalk situated in the J.W. Bullock Survey, Abstract No. 7, being out of and part of Lot 7, Block 2 of Carver Terrace Addition, in the City of Beaumont, Jefferson County, Texas Owner: Jose Luis Garcia Appraised Value: $619.00 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the purchase of the above described property be, and the same is, hereby approved; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute all related documents relating to the purchase of the above described property. The meeting at which this resolution was approved was in all things conducted in f strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 28th day of April, 2020. - Mayor Becky Ames - THE STATE OF TEXAS COUNTY OF JEFFERSON AGREEMENT PROJECT: Washington Blvd Phase 2 Property ID #: 19046 0 - KI This agreement between the ,lose Luis Garcia, of the County of Jefferson' State of Texas, hereinafter called GRANTOR, and the City of ]Beaumont, Texas, acting by and through its duly authorized Agent, hereinafter called GRANTEE, witnesseth: CITY OF BEAUMONT and the GRANTOR above recited have reached an agreement wherein the GRANTOR are to convey to the CITY OF BEAUMONT property described fully in a Special Warranty Deed to be executed by GRANTOR, to which reference is hereby made for complete description, said property being briefly described as follows: 5' x 50' wide sidewalk easement situated in the J. W. Bullock Survey, Abstract No. 7, being out of and part of Lot 7, Block 2 of Carver Terrace Addition, in the City of Beaumont, Jefferson County, Texas. The consideration and conditions of agreement are fully listed and stated. The CITY OF BEAUMONT will pay GRANTOR as follows: SIX HUNDRED NINETEEN AND NO/100 DOLLARS ($619.00) All liens and taxes (either current or delinquent) will be deducted. It is fiu-ther agreed that the terms of agreement herein stated are. in consideration of the delivery to the CITY OF BEAUMONT of a valid conveyance of all rights, title and interest described in the Special Warranty Deed from GRANTOR to the CITY OF BEAUMONT. . THIS AGREEMENT IS SUBJECT, HOWEVER, TO THE APPROVAL OF THE BEAUMONT CITY COUNCIL. ALL TERMS AND CONDITIONS OF AGREEMENT ARE FULLY STATED HEREIN - AND NO VERBAL AGREEMENTS ARE AUTHORIZED. EXECUTED this. day of pk-. , 2020. CITY OF BEAUMONT Antoinette: Hardy Real Property Coordinator GRANTOR Jose Luis Garcia EX,H1B1T ''A" BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tyrone E. Cooper, City Attorney MEETING DATE: April 28, 2020 REQUESTED ACTION: Council consider a resolution authorizing the settlement of the claim of Shirley Allen. BACKGROUND This -.matter was presented and discussed in Executive Session held on April 21, 2020. The City Attorney is requesting authority to settle this claim in the amount of $18,409.14. FUNDING SOURCE General Liability Fund. RECOMMENDATION Approval of resolution. RESOLUTION NO. WHEREAS, the claim of Shirley Allen was discussed in Executive Session properly called and held Tuesday, April 21, 2020; and, WHEREAS, the City Attorney is requesting authority to settle this claim; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Attorney be, and he is hereby, authorized to settle the claim of Shirley Allen for the sum of Eighteen Thousand Four Hundred -Nine and 14/100 Dollars ($18,409.14); and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute all documents related to settlement of the claim. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 28th day of April, 2020. - Mayor Becky Ames - BEAUMONT, REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS CITY HALL 801 MAIN STREET TUESDAY, APRIL 28, 2020 1:30 PM AGENDA CALL TO ORDER * Invocation Pledge Roll Call Public Comment: Persons may speak on scheduled agenda items 1-3/Consent Agenda Consent Agenda GENERAL BUSINESS 1. Consider a resolution to reject all bids for the construction of a new chain link fence at the Tyrrell Park Botanical Garden Center 2. Consider a resolution approving a contract for interior repairs at the Tyrrell Park Garden Center 3. Consider a resolution approving a contract for property insurance coverage for various city owned buildings and.assets PUBLIC HEARING * Receive comments on the Public Services and Public. Facilities and Improvements line items of the Consolidated Grant Program's 2020 Annual Action Plan 4. Consider approving a resolution adopting the 2020 HUD Consolidated Grant . Program's Annual Action Plan WORK SESSION Review and discuss options for constructing a fence at the. Tyrrell Park Botanical Garden Center PRESENTATION COVID-19 Update COMMENTS * Public Comment (Persons are limited to 3 minutes) Councilmembers/City Manager/City Attorney comment on various matters EXECUTIVE SESSION Consider matters related to the duties of a public officer in accordance with Section 551.074 of the Government Code to wit; specifically: Mayor Becky Ames LIVE STREAM Citizens can watch the City Council meeting live by going to our City of Beaumont website: beaumonttexas.gov as well as our -City of Beaumont Facebook page Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kaltrina Minick at 880-3777. 1 April 28, 2020 Consider a resolution to reject all bids for the construction of a new chain link fence at the Tyrrell Park Botanical Garden Center BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager F� PREPARED BY: Todd Simoneaux, Chief Financial Officer _ MEETING DATE: April 28, 2020 REQUESTED ACTION: Council consider a resolution to reject all bids for the construction of a new chain link fence at the Tyrrell Park Botanical Garden Center. BACKGROUND The City requested proposals for a new chain link fence system to enclose the Tyrrell Park Botanical Garden Center complex to mitigate damage to the property by feral hogs. Bids were requested from ten vendors and three responses were submitted. All submitted bids were significantly more than the anticipated amount of this project. Until a bid is awarded the bid tab is not made public in order to preclude an unfair competitive advantage in future bids. FUNDING SOURCE Not Applicable. RECOMMENDATION Approval of the resolution. RESOLUTION NO. WHEREAS, on April 9, 2020, three (3) bids were received for the construction of a new chain link fence at the Tyrrell Park Botanical Garden Center; and, WHEREAS, the Finance Department evaluated the three (3) bids and found that the bids was over the anticipated estimate; and, WHEREAS, it is the recommendation of City of Beaumont Finance Department Administration to reject the bids; and, WHEREAS, the City Council finds it is not in the best interest of the citizens of Beaumont to accept the bids for the construction of a new chain link fence at the Tyrrell Park Botanical Garden Center and that said bids should be rejected; NOW, THEREFORE, BE IT RESOLVED BY -THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Council does hereby reject the bids received for the construction of a new chain link fence at the Tyrrell Park Botanical Garden Center. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 28th day of April, 2020. - Mayor Becky Ames - 2 April 28, 2020 Consider a resolution approving a contract for interior repairs at the Tyrrell Park Garden Center BEAU-MONT TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: April 28, 2020 REQUESTED ACTION: Council consider a resolution approving a contract for interior repairs at the Tyrrell Park Garden Center. BACKGROUND Due to flood damage caused by Tropical Storm Imelda, the interior of the building located at 6088 Babe Zaharias Drive must be repaired. Bids were requested from fourteen (1-4) vendors and four responses were received. The low qualified bid to complete, the project with a cost of $9.9,680 was received from Jack Built Contractors, LLC. of Orange. The contractor will complete the project in seventy-five (75) calendar days. Bid tabulation is attached. FUNDING SOURCE City Insurance Policy. RECOMMENDATION Approval of the resolution. CITY OF BEAUMONT - PURCHASING DIVISION TerWelch - Senior Buver BEAUMONT 40r9-880-3,07 TEXAS— terrv.welch(—beaumontteuas.M BID TABULATION: Contract to Repair the Interior of The Tyrell Park Garden Center Located at 6088 Babe Zaharlas Dv, Beaumont, Tx BID No. TF0220-20 OPENING DATE: Thursday, March 19, 2020 Vendor Jackbullt Contractors, LLC SETEX Construction Corp. McInnis Construction Inc Basco Construction, Inc City / State Orange, Tx Beaumont, Tx Silsbee, Tx Nederland, Tx Description Total Bid Price Total Bid Price Total Bid Price Total Bid Price Base Bid for Scope as Specified $99,680.00 $105,900.00 $112,100.00 $114,000.00 (Per Dwgs & Specifications Completion time for Base Bid: 75 Calendar Days 30 Calendar Days 60 Calendar Days 90 Calendar Days Low qualified bidder as Hl lighted Is Jack Built Contractors, LLC. RESOLUTION NO. WHEREAS, bids were solicited for interior repairs at the Tyrrell Park Garden Center; and, WHEREAS, Jack Built Contractors, LLC, of Orange, Texas, submitted a bid in the estimated amount of $99,680.00; and, WHEREAS, the City Council is of the opinion that the bid submitted by Jack Built Contractors, LLC, of Orange, Texas, is the lowest responsible bidder providing the best value to the City and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bid submitted by Jack Built Contractors, LLC, of Orange, Texas, in the estimated amount of $99,680.00 for interior repairs at the Tyrrell Park Garden Center be accepted by the City of Beaumont; and, BE IT FURTHER RESOLVED THAT the City Manager is authorized to execute a contract with Jack Built Contractors, LLC, of Orange, Texas, in the estimated amount of $99,680.00 for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 28th day of April, 2020. - Mayor Becky Ames - 3 April 28, 2020 Consider a resolution approving a contract for property insurance coverage for various city owned buildings and assets. BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tyrone E. Cooper, City Attorney MEETING DATE: April 28, 2020 REQUESTED ACTION: Consider a resolution authorizing a contract for property insurance coverage for various city owned buildings and assets. BACKGROUND Higginbotham, of Port Arthur, is the City's broker of record for securing the City's property insurance. The proposed annual premium is based on a total insured value of $246,367,823. The cost of the policy for this year is $1,543,042.26, a $330,573.39 increase from last year's premium of $1,212,468.87. The net rate (per $100 valuation) increased by 30.3%, from $0.44 to $0.57. The increase in rate is attributed to a hardening commercial property market and losses incurred by the City over the past few years. The policy renewal will be in effect from May 1, 2020 to May 1, 2021. Companies providing insurance are layered with exposure limited to the amount of damage incurred. All risk coverage, including Flood and Earth Movement, is provided by AmRisc, LP, Velocity Risk Underwriters (Lloyds), Swiss RE/First Specialty, AXIS Surplus Lines Insurance Company,, Lloyds of London (Insurisk, LP), RSUI Indemnity Insurance Company, and Arrowhead Insurance Risk Managers. Boiler and Machinery coverage is provided by Liberty Mutual Fire Insurance Company. Terrorism coverage is provided by Lloyd's of London. The deductibles per occurrence for the new policy are as follows: Deductibles $50,000 Per Occurrence as respects to All Other Perils, Except as noted below: Named Storm Wind & Hail: 2% of the Sum of the Stated Values for each Location (affected by loss) identified in the Statement of Values subject to $250,000 minimum per occurrence Wind Driven Precipitation: 2% of the Sum of the Stated Values for each Location (affected by loss) identified in the Statement of Values subject to $250,000 minimum per occurrence All Other Wind &Hail: $50,000 per occurrence Flood: $50,000 per occurrence, Except as noted below: 2% of the Sum of the Stated Values for each Location (affected by loss) identified in the Statement of Values subject to $100,000 minimum per occurrence as respects Named Storm Flood - Excess of NFIP, whether purchased or not, plus $100,000 per occurrence as respects Flood at Locations prefixed with zones A & V Earth Movement: $50,000 per occurrence FUNDING SOURCE General Fund RECOMMENDATION Approval of resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute a contract for fire, extended coverage, flood and quake property insurance for the annual premium amount of $1,543,042.26 through Higginbotham, of Port Arthur, Texas, as broker, for all risk coverage, including Flood and Earth Movement provided by AmRisc, LP, Velocity Risk Underwriters (Lloyds), Swiss RE/First Specialty, AXIS Surplus Lines Insurance Company, Lloyds of London, (Insurisk, LP), RSUI Indemnity Insurance Company, and Arrowhead Insurance Risk Managers effective May 1, 2020; boiler and machinery coverage provided by Liberty Mutual Fire Insurance Company effective May 1, 2020; and, terrorism coverage provided by Lloyd's of London effective May 1, 2020. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 28th day of April, 2020. - Mayor Becky Ames - PUBLIC HEARING Receive comments on the Public Services and Public Facilities and Improvements line items of the Consolidated Grant Program's 2020 Annual Action Plan 11 April 28, 2020 Consider approving a resolution adopting the 2020 HUD Consolidated Grant Program's Annual Action Plan BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Chris Boone, Planning & Community Development Director MEETING DATE: April 28, 2020 REQUESTED ACTION: Council conduct a Public Hearing to receive comments on the Public Services and Public Facilities and Improvements line items of the Consolidated Grant Program's 2020 Annual Action Plan and consider approving a resolution adopting the 2020 Annual Action Plan. BACKGROUND As mandated by the U. S. Department of Housing and Urban Development (HUD), City Council has conducted public hearings and work sessions in previous years prior to adopting the City's Annual Action Plan. Planning & Community Development staff, along with the Community Development Advisory Committee (CDAC), has hosted Public Hearings in order to receive public comments on the process and activities related to the 2020 Annual Action Plan. Attached is the proposed Budget for the 2020 Program Year. The proposed budget reflects estimated allocations of $1,361,649 in Community Development Block Grant (CDBG) funding, an estimated $100,000 in Program Income and $477,022 in HOME funding. 10111910 le Z1J] U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant and HOME Investment Partnership Grant funds. RECOMMENDATION Conduct the Public Hearing and approve the Resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby adopts the HUD Consolidated Grant Program's 2020 Annual Action Plan, as well as the budget of the 2020 Action Plan in the amount of $1,938,666. The Plan is substantially in the form attached hereto as Exhibit "A" and made a part hereof for all purposes. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 28th day of April, 2020. - Mayor Becky Ames - 2020 HUD CONSOLIDATED GRANT PROGRAM Final Budget COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) Budget CLEARANCE AND DEMOLITION 202,935 Funds will be used to demolish unsafe, unsanitary and uninhabitable residential structures located in low to moderate income areas. PUBLIC FACILITY & IMPROVEMENT (Special Projects to be determined) 1200,000 HOUSING MINOR REPAIR - (Habitat for Humanity) 300,000 Funds will be used to repair approximately 45 -60 homes at $5,000 each, for the elderly and disabled. Project Delivery Costs — HABITAT FOR HUMANITY 100,000 Rehabilitation Administration (City Project Delivery Costs) Funds will be used for personnel and operating expenses necessary for compliance with the planning, execution, 100,000 and regulatory requirements associated with the implementation of the housing Repair Program. PUBLIC SERVICES (15%) 200,000 Public Service Organizations Funds will be used for administrative and operating costs for various public service organizations that provide services to low/moderate income citizens. ADMINISTRATION (19%) 258,714 Funds will be used for personnel and operating expenses necessary for compliance with the planning, execution, and regulatory requirements associated with the implementation of the HUD Consolidated Grant Program. TOTAL ENTITLEMENT 1,361,649 Program Income 100,000 Small Business Loan, Historic Preservation Loan Fund, Clearance and Demolition *Program Income is Estimated TOTAL CDBG 1,461.649 HOME Budget AFFORDABLE HOUSING PROGRAM Funds will be awarded to a non-profit housing development organization that will assist low/moderate income families in the process of acquiring a home (down payments assistance/closing costs, and mortgage buy downs). HOME ADMINISTRATION 47,702 CHDO OPERATING (5%) 23,851 (Community Housing Development Organization Operating) CHDO RESERVE (15%) 71,553 (Community Housing Development Organization Reserve) ENTITLEMENT (70%) 333,916 TOTAL HOME 477,022 EXHIBIT "A" ORGANIZATION PUBLIC SERVICES CASA Catholic Charities of Southeast Texas Child Abuse and Forensics Girl's Ha-ven Hope Women's Resource Clinic IEA - Inspire, Encourage, Achieve Jonathon Williams Ctr for Performing Arts Julie Roger's "Gift for Life" Lamar Research Foundation Shorkey Center Nutrition and Services For Seniors Southeast Texas Family Resource Center#1 Southeast Texas Family Resource Center #2 Southeast Texas Food Bank Tender Loving Care/Legacy CDC Total Public Services PUBLIC FACILITIES AND IMPROVEMENTS The Art Studio Habitat For Humanity The H.O.W. Center Total Public Facilities and Improvements HOMELESS PROVIDERS Family Services of Southeast Texas Henry's Place/Some Other Place Salvation Army Salvation Army Boys and Girls Club Total Homeless Providers 2020 CONSOLIDATED BLOCK GRANT PROGRAM APPLICATIONS Public Services/Public Facilities & Improvements/Homeless Providers AMOUNT CDAC ADMINISTRATION REQUESTED RECOMMENDATIONS RECOMMENDATIONS TOTAL AMOUNT REQUESTED FOR ALL FUNDING $20,000.00 $20,000.00 $20,000.00 $2,075.00 $10,000.00 $20,000.00 $9,623.00 $20,000.00 $20,000.00 $20,000.00 $3,226.00 $20,000.00 $20,000.00 $15,000.00 $20,000.00 $239,924.00 $7,814.00 $20,000.00 $20,000.00 $47,814.00 $20,000.00 $20,000.00 $20,000.00 $20,000:00 $80,000.00 367,738.00 $17,507.60 $17,507.60 $2,075.00 $10,000.00 $17,507.60 $9,623.00 $17,507.60 $3,226.00 $17,507.60 $17,507.60 $129,969.60 $17,507.60 $17,507.60 $35,015.20 $17,507.60 $17,507.60 $35,015.20 $200.000.00 $17,507.60 $17,507.60 $2,075.00 $10,000.00 $17,507.60 $9,623.00 $17,507.60 $3,226.00 $17,507.60 $17,507.60 $129,969.60 $17,507.60 $17,507.60 $35,015.20 $17,507.60 $17,507.60 $35,015.20 $200,000.00 CITY COUNCIL RECOMMENDATIONS $0.00 $0.00 $0.00 $0.00 WORK SESSION Review and discuss options for constructing a fence at the Tyrrell Park Botanical Garden Center PRESENTATION * COVID-19 Update