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HomeMy WebLinkAboutRES 20-044RESOLUTION NO. 20-044 WHEREAS, on June 20, 2017, the City Council of the City of Beaumont, Texas approved Resolution No. 17-122 adopting the Jefferson County Mitigation Action Plan as the official plan for the City of Beaumont, Texas; and, WHEREAS, the Federal Emergency Management Agency (FEMA) requires the plan to be updated every five (5) years; and, WHEREAS, the South East Texas Regional Planning Commission (SETRPC) has agreed to sponsor a Pre -Disaster Mitigation Grant application to provide the required five (5) year update for the regional plan, as well as the plan for Jefferson County in which the City must participate to be included; and, WHEREAS, it is necessary for the City Manager to execute a Letter of Intent with SETRPC for the City's participation in the revision of the Regional and County Mitigation Action Plan; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to execute a Letter of Intent with South East Texas Regional Planning Commission (SETPRC) for the City's participation in the revision of the Regional and County Mitigation Action Plan, substantially in the form attached hereto as Exhibit "A." The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 3rd day of March, 2020. d lwumo/ z W :17i'moz jJ: • i Date: The City of Beaumont agrees to coordinate and participate in the South East Texas' Regional Planning Commission's update of the Regional, Hardin County, Jefferson County and Orange County Mitigation Action Plan. Specific responsibilities that City of Beaumont agrees to actively participate in necessary activities including, but not limited to: • attending meetings • being responsible for reaching out to stakeholders within the jurisdiction • providing information required for the Mitigation Action Plan update in a timely manner • attending the Regional Public Meeting and the public meeting for the respective county plan in which the jurisdiction is included; • reviewing and revising the plan in a timely manner and other material activities required for the successful accomplishment of the Mitigation Action Plan updates; • will continue to actively participate until the end of the project period which is when TDEM and FEMA have approved all of the plans —the regional and three county plans. • providing the required pro rata cost share —in the form of eligible in -kind if possible and cash match not to exceed $11,500.00 in the event that not all of the in -kind is met; • Understands and agrees to comply with only non-federal grant funded personnel time, benefits, travel and other costs contributed to this project as being eligible to count toward the in -kind and/or cash match requirement; • Only expenses within the grant performance period, once awarded, can be counted toward in kind/cash match requirement; • In the event that any in-kind/cash match contributed to the project is deemed ineligible as a result of an SETRPC, TDEM or FEMA audit, the jurisdiction agrees to contribute the amount deemed ineligible to the project; • City of Beaumont agrees to track and submit all eligible in -kind and/or cash match for the duration of the performance period to ensure the regional match requirement is met and additional match documentation is captured in the event that it is needed; • City of Beaumont agrees to use the SETRPC In -Kind Documentation Forms and submit forms in the time frame requested —usually quarterly —for the duration of the grant performance period. • City of Beaumont further agrees to keep all records of cash or in -kind contributions associated with this project in compliance with UGMS (Uniform Grant Management System) guidelines and, as if required for with federal grants, retain all records pertaining to the project for three (3) years after the official notice of the grant close by SETRPC to participants; City of Beaumont Name of Jurisdiction Signature of Authorized Official Kyle Hayes Printed Name of Authorized Official EXI flBIT "A"