HomeMy WebLinkAboutRES 19-149RESOLUTION NO. 19-149
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT: i
THAT the City Manager be and he is hereby authorized to execute an Animal Transport
Memorandum of Understanding between the City of Beaumont and the Humane Society
of Utah for the purpose of transferring animals from the City of Beaumont Animal Care
facility to the Humane Society of Utah with the intent of finding permanent placement for
the animals. The Animal Transport Memorandum of Understanding is substantially in
the form attached hereto as Exhibit "A" and made a part hereof for all purposes.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 23rd day of
July, 2019.
HUMANE
SOCIETY
OF UTAH
Memorandum of Understanding
This Animal Transport Memorandum of Understanding (this "MOU") Is entered into as of this
day of . 2019 (the "Effective Date") and is made by and between _ a
organization having an address of
(the "Source Agency")
and , . a organization having an address of
(the "Destination Agency").
WHEREAS, Source Agency confirms its intent to transfer certain animals to the Destination Agency
and confirms it is the rightful owner of any animals that may be transferred and that such animals
have surpassed any applicable state.or municipality required stray hold period; if a patron is trying to
claim an animal from a source agency, the source agency will not forward the patron to the
destination agency. The source agency may elect to contact the destination agency and If the
animal is still available, the source agency may arrange return transport; and
WHEREAS, Destination Agency has the desire, as well as the available space and sufficient
resources, to take ownership and possession of the animals with the intent of finding permanent
placement for the animals; and
WHEREAS, Destination and Source Agencies shall mutually arrange for the safe and humane
transport of the animals ("Transport") through its own means or through the assistance of a
reputable third party carrier, and
WHEREAS, Source Agency shall transfer, and Destination shall accept, all rights, ownership, control
and responsibility of the animals in accordance with the terms of this Agreement.
NOW THEREFORE, in consideration of the mutual promises contained herein and for other good and
valuable consideration the receipt of which is acknowledged, the Agencies hereby agree as follows:
EXHIBIT "A"
AGREEMENT:
1. Confirmation of the Viability of a Transport Program
Both Agencies have reviewed and confirmed the following:
a. Each Agency's motivation for participating in animal transport
b. The impact on and capacity of each Agency to engage in animal transport
c.The impact on and capacity of each Agency's community if that Agency participates in
animal transport
d. A high likelihood of improving the outcome for animals if a transport program is
implemented
e. A strong commitment to transparent collaboration
2. Key Transport Program Elements
The transport program operates within these parameters:
a. Public health and safety will be the primary concerns.
b. Agencies will be registered 501-C-3 or municipal organizations.
c. Agencies and all their representatives will abide by all local, state and federal regulations.
d. Humane standards of care will be afforded to every animal being transported.
e. Animal Transport Best Practices as outlined by The Association for Animal Welfare
Advancement will be utilized to establish and improve the program.
3. Terms
This MOU shall be effective as of the Effective Date written above and binding upon the
Parties until the notice of termination is provided by either Party of this MOU. A 30 day
notice of termination is desired but not required.
IN WITNESS WHEREOF, the Parties have, by their authorized agents, signed and
delivered this Agreement as of the Effective Date set forth above.
SOURCE AGENCY:
SIGNATURE:
PRINT:
TITLE:
DESTINATION AGENCY:,
SIGNATURE:
PRINT:
TITLE:
'A'&te Association for
Animal Welfare
Advancement
BEST PRACTICE
COMPANION ANIMAL TRANSPORT
PROGRAMS
Overview and Introduction
The Association for Animal Welfare Advancement (The Association, formerly known as SAWA) considers transport a
program integral to serving the needs of companion animals. Animal transport at its most basic level Is a supply and
demand equation. However, there Is much more to consider when establishing a successful transport program that
benefits communities, adopters, over -crowded source shelters, destination shelters and most Importantly,
companion animals.
Today's shelter workplace is constantly evolving along with the policies, procedures and laws that guide our work. To
better assist The Association members with this challenge, The Association leaders have developed the following
Transport Best Practice guidelines, templates and tools along with recommended links to other resources. We
remind you, however, that laws vary from state to state and countryto country. Sample policies are intended to be
guidelines only. Please consult with an attorney or licensing authority before adopting or implementing any policy or
practice to avoid conflict with state orfederal statutes that may applyto your organization.
Potential Barrierto Transport Programs
Animal transport is an important component in sheltering and there are several over -arching issues that could
significantly impede the abilityto transport animals.
Many state veterinarians have a serious concern about animals being moved across state borders without proper
health certificates and the required vaccinations. Local authorities are concerned about unscreened animals that
may pose a public health orsafety risk entering theirjurisdictions. Several states are proposing licensing programs
for all organizations participating in transporting animals as a means of regulating the practice and some
jurisdictions have even discussed regulation to stop transport altogether.
It is incumbent on all organizations working to alleviate companion animal population imbalance to ensure that all
stakeholder concerns are adequately monitored and addressed if transport programs are to be a widely accepted
tool in the effort to find homes for all healthy and treatable animals. To this end, The Association encourages
collaboration among all stakeholders to provide input for our efforts to promote the best practice which will ensure
the safe and effective transport of animals between organizations. Animal transport is an important tool in reducing
pet population issues. It is our responsibility to be vigilant, guard against abuses and role model qualitytransport to
ensure continued access to this valuable tool that saves animal lives.
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The Role of Transport
Transport provides a means of addressing population imbalance issues in communities. It supports the movement of
animals from shelters overburdened with more animals than they have the capacity to care for and a limited market
demand to shelters with fewer animals and higher market demand thus reducing euthanasia and saving animal lives.
• Market demand—Considerations forthe destination organizations should include community demand and
community capacity as well as the demand, capacity, and specific mission of the agency. Destination
organizations are often in areas where demand exceeds local supply. Transport enables organizations to
provide their communities with a wide range of companion animals for adoption. As a result,
organizations can remain a trusted and valued source for pets. Developing an understanding of the
potential impacts of not fulfilling that demand are the first steps.
• Collective responsibility for animals—Agenciesshould considerthe role and responsibility that they have
within their local community, regional community and broader national community. We have a
responsibilityfor the success of our independent agency and a collective responsibility forthe success of
the industry and our work on behalf of animals.
• Driverfor placement of all animals—Transport, when done properly and safely, has the potential to save
the lives of animals in overcrowded shelters while at the same time freeing up time and resources in those
communities to address some of the root causes of the population issues. The end goal being that
homeless animals are placed into caring homes, while population issues continue to be addressed where
needed.
• Local, regional, national transport—Transporting animals has a potential impact on many levels. Shelters
should work with and consider each of theirspecific communities to develop a plan that works best for
their local community while at the same time connects to the broader community. Consideration should
be given firstto local transport needs, then regionally and nationally last
• Models —there are different potential models fortransport relationships
o Agencyto Agency— One agency develops a relationship with another and works directly to
facilltate transport. Transport could be done by eitherthe source or destination agency.
o Shelter Aggregator— Anotherform of agency to agency work. The source agency also has
relationships with other local agencies desiring transport and arranges for transport to a central
location for inclusion in the transport process. Transport could be done by eitherthe source or
destination agency.
o Third Party Aggregator— an independent organization specializes in transport and is not a
sheltering agency. The aggregatorworks with both the source and the destination agency to
facilitate transport and the movement of the animals.
o Volunteer Transport—Typically, foster based and volunteer run organizations are facilitating
transport by removing animals to foster from a source agency in advance of transport —days to
weeks. Transportation is provided through a network on individual drivers.
Kev Considerations -- Is Transport Riaht for Your Aaencv?
The transport of animals from one agency to another has been happening for more than a decade. In that time
transport has evolved. Transport impacts individual agencies, whole communities and most importantly individual
animal lives.
When embarking on transportthere are a number of key considerations that each agency and its' organization
leadership must think through and prepare for when determining whether your agency is ready to participate in
transport and in what capacity.
Any individual or agency that is participating in the transport of companion animals, in any capacity, should be in
compliance with the Transport Best Practice. Additionally, these key considerations should be addressed and
understood.
• Your agency's motivations for transport
• Impact on/capacity of your agency
• Impact on/capacity of your community
• outcomes for animals
• Partnership capacity between source and/or destination agencies
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Motivations for Transport
Why does your agency wantto participate in transport?
• Do you have a community imbalance with low demand resulting in increased euthanasia?
• Do you have a community imbalance with high demand and too few animals?
• Does high adoption demand give you capacity to help animals from other agencies or regions?
• Do you want variety in your adoption center?
• Are you reliant on income from adoptable animals?
• Are you motivated to be a primary resource for people to- acquire a pet?
All of these are things that could impact our agencies and influence our decision about transport. in the end the best
outcome for an animal is the highest consideration.
Impact on Your Agency
Transport requires adequate physical infrastructure, staffing and financial resources. The depth and type of
resources needed depend on whether you are a source or destination agency.
• Do you have the capacity for required medical care to prepare an animal fortransport onto care for an
animal upon receipt?
• Do you have the space to appropriately house animals awaiting transport orthe space to appropriately
house a high volume of animals upon receipt of transport?
• Do you have staffing capacity to prepare for sending or receiving a varied volume of animals in addition to
the required maintenance of those in your ongoing care?
• if you transport animals in does it divert resources away from addressing the needs of more difficult to
place animals, limiting or ending their options for placement?
• Are there source or destination agencies you can work with in your directcommunity before expanding
beyond that reach?
• Does your community have the capacity to provide placement forthe animals you transport in?
• Are you able to maintain a desirable set of animals for placement in your community if you are transporting
out?
• If you are a Destination agency are you ready to partner with and support the Source agencies beyond
taking their dogs or cats?
• If you are a Source agency are you ready to pursue changes that address the population imbalances in your
community as a long term solution?
Impact on Your Community
Beyond what your agency is prepared for, how will what you do impact other animal welfare agencies in your
community and the welfare overall of animals in the community?
• If you transport animals in how does it impact the total volume of animals available in your community?
• Are you working collaboratively in your community to best meet the direct needs before transporting from
outside?
• When using transport as a means of reducing euthanasia are you pursuing other avenues in the community
to address this issue?
Outcomes for Animals
Transport is used as a means of addressing community animal population imbalances. Moving them from an agency
or communitywith more animals than demand to one with more demand than animals. This process can support
and address a number of needs and issues. Most importantly, it is forthe purpose of providing the best outcomes for
animals. It is important to ensure that animals being transported don't die or cause the death of another animal in
the community due to resource constraints tied to transport.
Partnership Capacity between Source and Destination Agencies
Transport is notjust a means of moving animals from one location to another. It is a partnership and collaboration
between agencies that provides a short-term solution to a deeper problem.
• Are you prepared to invest in your own communityto end the population imbalance long-term?
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Are you prepared to invest in achieving best practice standards for transport for both the Source and
Destination agency? Are you prepared to share resources to ensure a balanced and equitable collaboration
that saves animal lives?
Key Elements
The way agencies conduct themselves, regardless of their role, in a transport program will impact credibility and will
either undermine or garner trust in the agency's ability to bean effective transport partner.
The Association believes that in all transport programs there are several I<ey components that must drive all
decisions relating to transports. These are:
A. Public health and safety must be the primary concern;
B. All transport agencies must be registered 50i -C-3 agencies or be a municipal agency;
C. All participants must be committed to abiding by all local, state and federal regulations;
D. Humane standards of care must be afforded to every animal being transported.
General Requirements for Source and Destination Organizations
s. Source and Destination organizations should establish a solid working relationship, both for philosophical
alignment and ongoing communication. A memorandum of understanding (MOU) is recommended. Exhibit A—
Sample MOU
a. Source and Destination organizations should establish a clear understanding of each agency's capac€tyfor
medical treatment.
b. Consideration of disease concerns specific to local or geographic regions.
c. Source and Destination agencies enter into a trusting partnership whereby ultimatelythe Destination is
responsible for the outcome of the animals if they are not placeable. Returning pets to the Source
agency can create stress forthe animals and is a draw on resources that could be better used to save
lives.
1. If two agencies determine that returns will be part of their arrangement, it is recommended that
clear guidelines are established from the start of the partnership and are strictly followed.
Consideration must be given to minimizing stress of the animals, including an acceptable health
or behavior plan forthose animals who are returned.
a. Source and Destination organizations must have 5oi c (3) or pending status, or be a municipal agency.
3. The relationship between Source and Destination organizations is a collaboration meant to have a positive
impact on the communities of both agencies and the animals — short term and long term. Collaboration may be
warranted to not onlytransport animals but develop a long-term solution to address the excess of animals in a
Source community.
4. The Destination shelter must:
a. Have a community demand from adopters for dogs, puppies, cats and/or kittens.
b. Not euthanize animals of the species being transported due to a lack of capacity to care forthe animal
and provide adequate rehabilitative medical or behavioral services.
C. Have a strong infrastructure appropriate to the volume of animals being transported.
d. Comply with State Veterinary guidelines.
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5. There should be a designated coordinator at both ends of the transport. This Is essential, The role of the
coordinator is to:
a. Organize timing, number, and types of dogs, puppies, cats or kittens.
b. Evaluate any health or behavior considerations.
c. Maintain good communication between the agencies.
6. Prior to each transport, develop a transport census:
a. Source organization should share lists of animals being considered fortransport.
b. When the final transport list is generated, the description and history of the animals should include:
physical description, intake date, reason for surrender, health and behavior status, and any other available
information. Exhibit B —Transport Census Spreadsheet
c. Transport coordinators should develop a mutually acceptable protocol and timeframe for approving
the animals that will be transported.
7. Destination organizations must be flexible as to the animals they will accept and not expect all puppies or
kittens and highly adaptable animals. Source organizations should ensure thatthe populations of animals they
maintain supports a mix of animals adoptable within a relatively short period of time and helps drive traffic to their
agencies for placement.
8. All animals scheduled for interstate transport must travel with a valid health certificate or certificate of
veterinary inspection (CVI), as required, and be transported in accordance with state and local laws and regulations.
g. Each animal should be treated with dignity and respect throughoutthe process.
Land Transport.
s. The following Transport Guidelines are recommended for land transport.
a. Transport vehicles and equipment must be cleaned and sanitized to industry standards priorto
transport. Cleaning and sanitation are of the utmost importance for any group housing situation to ensure
the safety and health of the animals.
1. Use agency cleaning protocols as a guide to set vehicle transport protocols. Also refer
to the Guidelines for Standards of Care in Animal Shelters for additional information.
2. Ensure use of materials and processes that are appropriate to vehicle surfaces and
materials.
b. Proper climate control must be maintained—the vehicle must be able to provide heat and or air
conditioning to the animal housing areas and there must be sufficient air ventilation.
s. Temperatures should not fall below 60° F or above 85° F. Thermometer must be placed in an
area where kennels are located and be easily visible.
c, Appropriate housing must be used forall animals.
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1. Animals should be transported in separate enclosures (except In the case of litters) with
solid, leak -proof bottoms and adequate bedding. Animals must be able to comfortably stand up, lie down
and tum around.
z. Utters or single juveniles under six months of age should not be mixed.
When transporting mixed species consideration should be given to:
Separate transport of species is preferred.
Noise level
C. Visual barriers between the species
d. Ensure access to fresh water for every animal at breaks.
e. Felines must have access to a litterbox fortransports longerthan two hours in duration.
f. Felines should be provided a place to hide within theirtransport kennel or a lightweight enclosure
cover that allows sufficient airflow.
g. At a minimum, stop every 4-6 hours in a safe area to perform a visual check on the animals and as
appropriate to clean transport kennels, and water the animals. For puppies and kittens, small amounts of
canned food should be provided, otherwise withholding food for adults is appropriate to diminish Issues
with possible motion sickness provided animals are fed at least once in a 24-hour period.
h. Dogs should be walked or exercised on trips that require an overnight stay or when transport requires
dogs moving to a newvehiclelcrate. Dogs should be walked at a safe and secure sight. This limits stress and
ensures safety for the animals.
I. Transporting organizations should strive to meetthe State and Federal Department of Transportation
guidelines to ensure driver safety. https:i/www.fmcsa.dot.gov/regulationsltitle49/part/395•
j. All transports should be staffed with sufficient personnel to appropriately handle and care for all
animals. Transporting organizations should strive to be in compliance with state and federal department of
transportation guidelines.
i. Factors to consider when staffing transports are:
• Distance
• Numbers of animals being transported
• Species being transported (dog, cat or other)
• Weather --time of year
• Driver training -- are drivers volunteers, staff or independent contractors with a
CDL?
k. Driver and staff safety is of utmost concern. Drivers should travel with cell phones, maps, preferably
GPS and emergency equipment.
x. Emergency backup plans should be made, in advance, for all routes used fortransport.
I. The organizations should have an agreed upon contingency plan to address weather, mechanical or
other unexpected situations that may go awry during the transport.
m. There must be appropriate identification on each animal and its carrier during transport,
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Transport Preparation and Receipt.
The Association recognizes the varying level of resources available for shelters and rescue groups across the country
and there is a set of standards that must be met in order to responsibly and effectively conduct and/or participate in a
transport program. Resources must be available to support the Transport Best Practice standard.
An organizations` level of available resources will determine how robust a transport program can be. The critical
relationship between the participating agencies combined with theirjoint expectations and theirjoint resource
capabilities will ultimately determine the scope and size of the transport partnership.
Public health and the health of the animal population at both the Source and Destination agencies are of utmost
importance. Consultation with a veterinarian is recommended with implementation of the practices outlined below.
The following practiceswili be in place priorto transport of animals:
i. Transported animals will have received core vaccinations priorto or upon intake atthe source shelter and
have been provided with booster vaccinations every 2-3 weeks, as appropriate forthe specific vaccinations
and age of the animal, until they are transported. Animals should not be held at source shelters specifically
to receive boosters if transport can be completed sooner. Core vaccinations include:
• Feline: Rhinotracheitis, Calicivirus, Paneleukopenia
• Canine: Distemper, Adenovirus 2 (Hepatitis), Parvo, Parainfluenza and Bordetella
• The use of modified live products Is strongly recommended
• Other core vaccinations may be required depending on specific arrangement between source and
destination shelters and based upon risk/exposure in the source area.
2. Transported animals s6 weeks or older (canine and feline) will be administered a Rabies Vaccination by a
licensed veterinarian, or in compliance with state standards forthe source and destination shelters, unless
contraindicated for health reasons. Rabies Certificate must be signed by a licensed veterinarian and will
accompany the animal on transport.
3. Animals transported across state lines will have a Certificate of Veterinary Inspection (CVI) also known as a
Health Certificate, signed by a licensed veterinarian.
4. Transported animals will have a physical exam conducted by a trained animal care professional within 24
hours of transport to ensure the animal is healthy. Any abnormalities will be disclosed to the destination
shelter priorto transport and, if approved to send, documentation of those abnormalities will be sent with
the animal.
• Trained animal care professional refers to an individual that is underthe direct or indirect
supervision of a licensed veterinarian, or, their level of expertise has been assessed by a licensed
veterinarian and deemed qualified to conductthe stated exam and indicated treatment.
S. Generally, animals with contagious or communicable diseases should be deemed ineligible fortransport.
However, transfer of animals with a known illness may bejustified if life-saving rescurcesthat are
unavailable at the Source can be provided atthe Destination. In this instance, the following conditions will
also be met:
• All precautions will be taken during transport to ensure the comfort, health and safety of the sick
animal, as well as the rest of the animals on board.
• Transporting the animal will not exacerbate the diagnosed condition or cause additional
pain/discomfort to the animal.
• The condition of the animal is fully disclosed to the destination shelter prior to transport.
• Animals recovering from surgery are allowed at least 48 hours recovery time prior to transport.
6. In general, puppies and kittens should be at least eight weeks old attime of transport unless they are being
transported with their mother. However, transfer of orphaned animals under eight weeks old may be
justified if resources for proper orphan care are unavailable atthe Source and can be provided atthe
Destination, such as foster homes for bottle -feeders, etc. In this instance the following conditions will also
be met:
The Association I www.sawanetworl<.org 1 888.600.3648
• All precautions will be taken during transport to ensure the comfort, health and safety of the
animals, including close monitoring of temperature and maintaining nutrition and hydration
requirements and providing protection from infectious disease exposure.
• The age of the animals and their care requirements is fully disclosed to the Destination shelter
priorto transport, and arrangements are previously made for appropriate care upon arrival.
• State regulations for interstate transport of animals under eight weeks of age will be adhered to.
7. Transported animals will be treated for diagnosed internal and external parasites.
• At a minimum, all dogs, cats, puppies and kittens will be dewormed with a product effective
against hookworms and roundworms prior to transport.
8. Transported canines will undergo a behavior assessment. The following conditions will be met with regard
to behavior assessment:
• The Source and Destination organizations should establish a clear understanding of each
agency's behavior assessment process. The agencies should mutua Ily agree on the type of
assessmentthat is used, how results are recorded and interpreted, and how assessment
information is used to determine adoptability.
• Behavior assessment results, of the mutually agreed upon assessment, will be documented and
Included in the animal specific file.
9. All transported animals must be sterilized priorto adoption. Sterilization will be done by the Source or
Destination upon mutual agreement based on what makes most sense financially or otherwise. If animals
are sterilized at the Source:
• Animals may be transported no less than 48 hours after sterilization surgery and only if the
animal is free of post-surgical complications.
1o. Transported animals will be accompanied by individual records including a valid health certificate or CVI,
Rabies Certificate, vaccine records, shelter health records and behavior assessment results along with any
additional, pertinent information on the animal.
ii. Transported animals will be identified with a collar and tag, tape collar, or other definitive means of
identification that will tie back to the animal's individual records.
12. Any and all Federal and State regulations for animal transport must be adhered to. State regulations may
va ry.
Above and Beyond Best Practice
In some instances Source and Destination organizations will have the resources to do more than is required of the
Transport Best Practice. In those cases the recommendations below provide guidance to additional services that can
benefit the animal but are not required to meet the Transport Best Practice standard,
13. In addition to core vaccinations listed above, the following vaccinations may also be administered to
transported animals:
• Feline: Feline Leukemia
14. Transported animals are administered preventative flea and tick treatment priorto transport.
15. A parvo virus titertest may be used to assist in health evaluation.
16. Transported animals over six months old will be administered a Heartworm test. The result of the test is
fully disclosed to the destination shelter. if Heartworm positive and approved fortransport, the following
conditions will also be met:
• All precautions will be taken during transportto ensure the comfort, health and safety of the
animal, as well asthe rest of the animals on board.
• Transporting the animal will not exacerbate the diagnosed condition or cause additional
pain/discomfort to the animal.
• Destination agency is required to treat the Heartworm condition.
17. Transported animals will receive a microchip for conclusive identification, registered to Destination
agency.
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a.8. Transported cats will be tested for FeLV and FIV.
ag. A photo of the transported animal is Included in the paperwork.
20. Individual animal records are emailed digitally to the Destination agency prior to transport.
Funding Transport
Destination and Source agencies have costs associated with the transport of animals — agencies must share the cost.
included in the best practice is a tool to identify and calculate costs associated with transport. Each type of agency
has a responsibility to put resources in to the program. Exhibit C— Funding Transport Cost Estimation
s. The Destination agency should pay transportation costs, whether transportation is done intemally, by the
Source or outsourced to a third party.
z. The Destination agency should make a financial contribution to the Source agency to support affordable
spay%neuter programs for community animals. This can be determined as a fixed dollar amount or
percentage of adoption fees from animals transferred.
a. The funding support Is not for use to sterilize agency animals.
3. The Destination agency should consider additional ways to support Source agency partners. There are a
variety of options including but not limited to:
a. Employee training
b. Scholarships for conference attendance
c. Medical supplies and/or equipment
d. Resources and/orequipmentto support operations
4. Source agencies are responsible for part or all of the cost of preparing animals fortransport. These include
the items detailed in the section titled Transportation Preparation and Receipt.
a. Destination agencies may be able to assist with requirements that pose a burden to the Source
agency and should be negotiated in the MOU.
Goals and Measurement of the Transport Best Practice.
Goals:
a.. Foster open relationships between Source and Destination agencies to help both improve operations and reduce
the need for transport.
i. Improve the quality of transfers that occur by minimizing animal stress and disease transmission.
3. Ensure that transport programs are conducted in a manner which fully embraces and meet or exceed all local,
state and federal regulations pertaining to public health and animal safety.
4. Promote transport best practices to achieve the above.
5. Collect data on transports (outcomes, health, behavior, number of animals and number of transports as examples)
a. Data collected should be used to guide.decision making and program direction fortransport.
Measurements:
The Association believes it is important to monitorthe use of these best practices and we propose to do this through
regular member surveys.
i. Do members participate in animal transport?
z. If so, are members a Source or Destination agency?
3. Have members heard of or read The Association transport best practice?
4. Did the member organization adopt some or all of this best practice?
a.. If yes, which practices have been adopted?
b. Were there obstacles that prevented the memberfrom fully utilizing the best practice and if so what are
they?
5. The frequency of transports and the number of animals transported annually.
6. Transport model used —Agencyto agency, aggregator?
7. How is transport funded?
8. What does the Destination medically and/or behaviorally require priorto accepting transport?
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Do members return animals to the Source agency if they will be euthanized?
Review:
The Companion Animal Transport Program Best Practice will be reviewed bi-annually.
Glossa
1. Adoptable—Animals meeting the criteria identified and set forth by an individual group as being a safe,
healthy, and responsible candidate to be rehomed in their community through their adoption program.
For purposes relating to transport, adoptable is defined bythe Destination agency.
2. Aggregator—Unaffiliated third party providing the service of transportation between Source and
Destination agencies. Provides care and complies with the best practices for animals during transport; does
not provide services fortransport candidates priorto transport or after arrival at the Destination agency.
3. Behavior Assessment—A method of information gathering regarding an animal's behaviorthat can be
utilized as part of the decision malting process to determine adoption candidacy. A variety of formal
assessments are available to be utilized.
y. Destination Agency—Agencythat receives animals transported from a Source agency. Transferred animals
supplement adoption program population and do not infringe upon the resources and placement
opportunities available to local community of animals.
5. Memorandum of Understanding (MOU) —A written agreement between two agencies to establish and
define expectations as said agencies embark on a partnership. MOU'S are established out of mutual
respect to help groups adhere to their commitments to one another throughout their professional
relationship.
6. Population Imbalance (also referred to as: community imbalance) —There is a greater number of animals
surrendered to a local shelter(s) than there are individuals adopting animals in a community. Or, there are a
greater number of individuals wanting to adopt than there are animals available for placement through the
shelter(s) in a community.
7. Resources—Availability and access to a pool of services and assets that contribute to the network that
provides care to the animals in an agency's charge, including but not limited to financial support, staff
availability, volunteer programs, veterinary services, behavioral expertise, and housing accommodations.
8. Source Agency— Agencyform which transport animals originate. A Source agency is In need of transport
opportunities for animals to provide immediate relief due to population imbalance and/or inadequate
resources to address the medical or behavioral conditions of transport candidates.
9. Transport—The physical act of relocating animals from a Source agencyto a Destination agency.
3.0
The Association j www.sawanetworl<.org 1888.600.36y8
EXHIBIT A
The Association Companion Animal Transport Best Practice
Animal Transport Memorandum of Understanding
This Animal Transport Memorandum of Understanding (this "MOU") is entered into as
of this day of , 2o16 (the "Effective Date") and is made by and between
a organization having an address of
(the "Source Agency") and , a
organization having an address of (the
"Destination Agency").
WHEREAS, Source Agency confirms its intent to transfer certain animals to the
Destination Agency and confirms it is the rightful owner of any animals that may be
transferred and that such animals have surpassed any applicable state or municipality
required stray hold period; and
WHEREAS, Destination Agency has the desire, as well as the available space
and sufficient resources, to take ownership and possession of the animals with the
intent of finding permanent placement forthe animals; and
WHEREAS, Destination and Source Agencies shall mutually arrange forthe safe
and humane transport of the animals ("Transport") through its own means or through
the assistance of a reputable third party carrier; and
WHEREAS, Source Agency shall transfer, and Destination shall accept, all
rights, ownership, control and responsibility of the animals in accordance with the
terms of this Agreement.
NOW THEREFORE, in consideration of the mutual promises contained herein
and for other good and valuable consideration the receipt of which is acknowledged,
the Agencies hereby agree as follows:
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a. Confirmation of the Viability of a Transport Program
Both Agencies have reviewed and confirmed the following:
a. Each Agency's motivation for participating in animal transport
b. The impact on and capacity of each Agency to Engage in animal
transport
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The Association I www.sawanetwork.org 1888.600,3648
C. The impact on and capacity of each Agency's community if that Agency
participates in animal transport
d. A high likelihood of improving the outcome for animals if a transport
program is implemented
e. A strong commitment to transparent collaboration
2. Key Transport Program Elements
The transport program operates within these parameters:
a. Public health and safety will be the primary concerns.
b. Agencies will be registered 5os-C-3 or municipal organizations.
C. Agencies and all their representatives will abide by all local, state and
federal regulations.
d. Humane standards of care will be afforded to every animal being
transported.
e. Animal Transport Best Practices (Exhibit A) as outlined by the The
Association for Animal Welfare Advancement (The Association) will be
utilized to establish and improve the program.
3. Term
This MOU shall be effective as of the Effective Date written above and binding upon the
Parties until the notice of termination is provided by either Party of this MOU. A 3o -day
notice of termination is desired but not required.
IN WITNESS WHEREOF, the Parties have, by their authorized agents, signed and
delivered this Agreement as of the Effective Date set forth above.
SOURCE AGENCY '
Signature:
Print Name:
Title:
DESTINATION AGENCY
Signature:
Print Name:
Title:
az
The Association I www.sawanetwork.org I 888.6oO.3648
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1960
Transfer Vaccination & Eligibility Agreement
Vaccination Protocol
The Vaccine Protocol is based on AAHA for canines and AAFP for felines, HSU requires requires
administration of at least a single dose of DA2PP (canine) or FVRCP (feline) modified live virus
vaccine at least 5 days prior to transport. Shelter partners are advised to vaccinate all animals
on intake at their facility and to provide this 5 -day increment between vaccinating and
transferring. Vaccinating just prior to transfer out must only be done as a last resort and puts the
potentially exposed animal at risk as well as the population to which the animal(s) are
transferring. This protocol is in place to protect the health of both shelter populations and
community populations. If your agency is unable to comply with these guidelines or has
questions regarding the vaccination of its shelter population, please contact our transfer
coordinator.
Vaccine Storage and Administration
Proper vaccine storage, handling and administration are vital to its ability to protect an animal
from infectious disease. All vaccines must be kept refrigerated until use and should be
reconstituted within 15 minutes of administration. FVRCP and DA2PP vaccine are administered
subcutaneously, and Bordetella vaccine is administered intranasally. Any vaccine not used
within 15 minutes of mixing must be disposed of.
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Vaccine Requirements
Dogs and Puppies (4 weeks and older)
o DA2PP vaccine or DA2PLP (modified live) - Administer on intake at shelter of origin, at
least'5 days prior to transfer. Puppies should receive a booster vaccine every 21 days
until 20 weeks of age.
o Bordetella vaccine - Recommended on intake at shelter of origin for dogs and puppies
over 4 weeks.
o Heartworm tests - Any dog over 6 months of age originating from a heartworm endemic
state (denoted in red, maroon, and black, see Addendum 1) must be heartworm tested
negative, using an ELISA SNAP test, prior to transport. This test must be documented in
the pet's records. Questions regarding a transferring shelter's regional risk may be sent
to our transfer coordinator.
o Dogs that are injured, ill, or nursing must be vaccinated. Although they may not mount an
optimal response, the risk of exposure to pathogens in the shelter is too great to warrant
delaying vaccination and the vaccine will generally offer some measure of protection.
Cats and Kittens (4 weeks and older)
o FVRCP vaccine (modified live) - Administer on intake at shelter of origin, at least 5 days
prior to transfer. Kittens should receive a booster vaccine every 21 days until 20 weeks of
age.
o Cats that are injured, ill, or nursing must be vaccinated. Although they may not mount an
optimal response, the risk of exposure to pathogens In the shelter is too great to warrant
delaying vaccination and the vaccine will generally offer some measure of protection.
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Reporting Infectious Disease
Our transfer partners are required to immediately report any cases of panleukopenia, parvovirus
or canine distemper in their.shelter population that are diagnosed within 2 weeks before or after
transferring animals to the Humane Society of Utah. Reports must be made by phone or email to
our transfer coordinator. HSU veterinarians are available for consult regarding infectious
disease outbreaks in your shelter and can help with recommendations for diagnostic testing,
treatment, isolation and quarantine, and disinfection.
Vaccine Requirements
Medical Records
A complete and accurate vaccination history and copies of any other medical or behavioral
records that are available mustaccompany each animal transported to HSU. Digital records can
be substituted for paper hard copies but must be sent to our transfer coordinator 48 hours prior
to the arrival of animals.
o Health Certificates will be required for crossing state lines.
o Rabies Vaccine Certificates, while not required, are extremely helpful. See addendum 2
for the elements that must be included for a rabies certificate to be considered valid in
Utah.
o Failure to provide a valid Rabies certificate triggers revaccination for the animal upon
intake at HSU.
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Behavior Records
A dog or cat with a known history in the form of a previous owner questionnaire, behavior
assessment from another shelter, or a brief profile from your volunteers or staff will be adopted
more quickly than those with an unknown past. Send all documentation of the animal's behavior
and history as this will assist us in finding the most appropriate placement (see addendum 3 for
an acceptable Humane Society of Utah Animal Profile). In some situations, a current behavioral
assessment and history may be a requirement prior to approval for transport. See candidate
eligibility guidelines below.
Candidate, Eligibility Guidelines
Requirements for all animals:
o Adherence to Humane Society of Utah (Destination Agency) vaccination requirements
o Current vaccine records and medical and behavioral history records
o Rightful & legal ownership of the animal by the source agency must be recorded for all
animals being transferred. Animals thus must have served the source agency's state or
municipalities' required stray hold, or been surrendered to the partner agency by the
previous owner in accordance with local, county and state regulations
Animals not eligible for our Transfer Program:
o Any animal with a bite history towards humans
o Dogs who have caused injury to another animal
o Cats who are unable to be handled and pose a bite risk
o Reptiles
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Puppies (5 months and under):
o HSU will consider any breed puppy for transfer
o All puppies must tolerate an exam and assessment
o Must not attempt to bite the handler
o Must not display fearfulness so severe that the animal cannot perform normal daily
functions
Adult Dogs (6 months and up) Behavioral & Breed Considerations:
o All dogs must tolerate safe handling for an exam and assessment.
o Must not attempt to bite the handler
o Must not display fearfulness so severe that the animal cannot perform normal
daily functions
o Animals that are sensitive to loud noises or fast movements may not be successful in a
busy shelter such as the Humane Society of Utah. (Dogs should be comfortable living in
an urban or suburban setting.)
o All dogs should be able to walk past another dog while on a leash. Those dogs who
lunge with intent to bite, towards the other dog or handler, are not candidates for
transfer.
o HSU encourages that partner shelters perform basic behavior evaluations on all
dogs, including a dog to dog assessment.
o All adult bully breeds will need pre -approval from our transfer coordinator.
o If you have any questions about an animal's suitability for HSU, please contact our
transfer coordinator for pre -approval.
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Kittens. (5 months and under):
o HSU will consider kittens 2 lbs and over, which is typically about 8 weeks old.
o If you would like to send kittens younger than 8 weeks, have a nursing mother with
kittens, or a pregnant cat please contact HSU for pre -approval. All kittens must tolerate
handling during the exam and assessment.
o In good health at the time of transfer.
Cats (6 months and up):
o HSU will consider cats less than 5 years.
o HSU may consider cats that are FIV positive, but transfer must be pre -approved
o All cats should be able to be safely handled during the exam and assessment
o Must not attempt to bite the handler
o � Must not display fearfulness so severe that the animal cannot perform normal
daily functions
Small Animals:
o HSU will consider rabbits, guinea pigs, chinchillas, and rats from transfer partners when
space allows
o They must tolerate handling and must not try to bite the handler
o Please contact our transfer coordinator to discuss a possible transfer
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Animals with Medical Conditions:
Please contact our transfer coordinator to begin the approval process as soon as possible.
Approval can take 48 hours. Priority is given to Utah partner agencies.
Certain medical/surgical cases may be considered depending on severity and resources
available. These types of cases must first be pre -approved by our transfer coordinator before
transfer and include:
o Post Ringworm (must have 1 negative culture before transfer being considered clear)
o Severe Demodex or Sarcoptic mange
o Orthopedic injuries including fractures & amputations
o Eye conditions such as entropion, ectropion, cherry eye repair, and enucleation
o Dentistry
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Partner Requirements
Partners are required to be a registered 501(c)3, veterinary hospital or municipal organization.
Humane standards of care must be provided to every animal being transported. (Reference
addendum 5). Partners must submit a signed copy of the Humane Society of Utah Transfer
Vaccination and Eligibility Guidelines Agreement prior to the first transport.
HSU will not accept any transfer without an approved manifest 48 hours prior to
scheduled transport.
If you have any questions or concerns about your organization's ability to adhere to these
guidelines, please contact our transfer coordinator.
Acknowledgement
This agreement is made by and between:1
[printed
organization name of Source Shelter], a 501(c)(3) nonprofit or municipal organization, incorporated
in the State of [state of incorporation] ("the Source Agency") with the
following address:
[printed address, city, state, and zip code of organization]
And;
2. Humane Society of Utah, a 501(c)(3) nonprofit organization, incorporated in the State of Utah
("the Destination Agency") with the following address: 4242 South 300 West, Murray, UT
84107.
IN WITNESS WHEREOF, the parties have, by their authorized agents, signed and delivered this
Agreement as of the date of the last signature below:
SOURCE Agency:
TAX ID#:
Authorized Signer:
Print Name:
Title:
Dated:
SOURCE Agency:
TAX ID#:
Authorized Signer:
Print Name:
Dated:
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By signing this you are agreeing to the conditions within this document. Non -adherence
to these terms may result in the inability to maintain transport partnerships.
Addendums
Addendum 1: Heartworm endemic states (denoted in red, maroon, and black)
h"ps://www.heartwormsociety.org/pet-owner-resources/incidence-maps
Addendum 2: Rabies Certificate Requirements
Must include the following:
• Clinic Name
• Patient Details (species, age, breed)
• Date Given
• Date Due
• Lot/Serial #
• Manufacturer
• Vet Signature
• Printed Vet Name
• Vet License #
Addendum 3: Humane Society of Utah Incoming Dog Behavior Profile
Addendum 4: ownership of Animals
For the purpose of transferring ownership, control, and responsibility of the said animals which have
surpassed the Source Agency's State required stray hold time and are now available for adoption or
transfer. At the time of transport, the Source Agency attests that the said animals are considered healthy
(not demonstrating any signs of illness) and of sound temperament, in accordance with the guidelines set
out by the Destination Agency, making them good candidates for typical adoption programs, unless prior
approval has been given by the Destination Agency. The Source Agency desires transfer of ownership,
care, and custody of said animals to the Destination Agency subject to the terms of this agreement.
Destination Agency shall take ownership, care, and custody of those Transferred Animals on the manifest
at the time the Destination Agency representative signs for or accepts said animals. Any transported
animal shall not be euthanized for reason of lack of space and any decision for euthanasia shall be for
illness or behaviors that are severe and/or unable to be rehabilitated. Furthermore, the Destination agency
agrees that no animal in their shelter will be euthanized to make space for any transported animals. Note:
Animals will not be returned to the Source Agency if they are deemed no longer adoptable unless prior
arrangements are made between the above parties; any returns would be at the expense of the Source
Agency.
Addendum 5: SAWA Best Practice Animal Transport Programs www.sawanetwork.org/page/bestpractice