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PACKET MAY 21 2019BEAUMONT TEXAS REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS MAY 21, 2019 1:30 PM CONSENT AGENDA * Approval of minutes — May 14, 2019 * Confirmation of board and commission member appointments A) Authorize the settlement of the claim of Donald Winfrey B) Approve a resolution accepting maintenance of the street, sewer, and water improvements in Wooten Oaks Phase II C) Authorize the Chief Financial Officer to execute all documents necessary to accept funding from the Texas Department of State Health Services for Tuberculosis Prevention and Control D) Authorize the Chief Financial Officer to execute all documents necessary to accept funding from the Texas Department of State Health Services for Regional & Local Services System/Local Public Health Services U BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tyrone E. Cooper, City Attorney MEETING DATE: May 21, 2019 REQUESTED ACTION: Council consider a resolution authorizing the settlement of the claim of Donald Winfrey. BACKGROUND This matter was presented and discussed in Executive Session held on May 14, 2019. The City Attorney is requesting authority to settle this claim in the amount of $4,000.00. FUNDING SOURCE General Liability Fund. RECOMMENDATION Approval of resolution. RESOLUTION NO. WHEREAS, the claim of Donald Winfrey was discussed in Executive Session properly called and held Tuesday, May 14, 2019; and, WHEREAS, the City Attorney is requesting authority to settle this claim; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Attorney be, and he is hereby, authorized to settle the claim of Donald Winfrey for the sum of Four Thousand and 00/100 Dollars ($4,000.00); and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute all documents related to settlement of the claim. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 21st day of May, 2019. - Mayor Becky Ames - Q BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Dr. Joseph Majdalani, P.E., Public Works Director MEETING DATE: May 21, 2019 REQUESTED ACTION: Council consider a resolution accepting maintenance of the street, sewer, and water improvements in Wooten Oaks Phase II. BACKGROUND On May 14, 2019, a final inspection was completed for the following: • 422 linear feet of Willow Glen Drive heading south to Cul -de -Sac • 558 linear feet of Oak Dale Drive heading east from Willow Glen Drive Recommended for approval are the street, sewer, and water improvements for Wooten Oaks Phase II right-of-way only. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the resolution. N Blaylock Ln � t� ier 7r N 0 �e Terry St c Jennfer St CL ; N r1 d Washington Blvd 0 6 J Hood St c Moses Dr K u o C, ' o o�� �aecr Jean Dr uMrrs O o� � cn a � �G MrniGa St O G p Summer Place Nursin & Rehabilitatio Baker Rd Baker Rd Baker Rd o M - a WOOTEN OAKS PHASE 11 RESOLUTION NO. WHEREAS, construction of the street, water and sewer improvements constructed in Wooten Oaks Phase II Subdivision have been completed as follows: ; and, Streets • 422 linear feet of Willow Glen Drive heading south to cul-de-sac • 558 linear feet of Oak Dale Drive heading east from Willow Glen Drive Street Maintenance, Storm Sewer, Water and Sanitary Sewer Improvements • Wooten Oaks Phase II Subdivision right-of-way only WHEREAS, the developers of said improvements desire to have these improvements accepted and maintained by the City; and, WHEREAS, the director of the Public Works and Engineering Department has determined that said improvements meet city standards and qualify for acceptance for permanent maintenance, and the City Council is of the opinion that said improvements should be accepted and maintained by the City of Beaumont; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the above -referenced street, water and sanitary sewer improvements in Wooten Oaks Phase II Subdivision rights-of-way, with the exception of streetlights, are hereby accepted by the City of Beaumont and shall be continuously maintained by the City contingent upon filing of the final plat, complete with filings of dedication of all rights-of-way and easements required on the preliminary and final plats and installation of the streetlights. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 21st day of May, 2019. - Mayor Becky Ames - C BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Sherry Ulmer, Public Health Director MEETING DATE: May 21, 2019 REQUESTED ACTION: Council consider a resolution authorizing the Chief Financial Officer to execute all documents necessary to accept funding from the Texas Department of State Health Services (DSHS) for Tuberculosis Prevention and Control. BACKGROUND The Texas Department of State Health Services has awarded the Beaumont Public Health Department funding for Tuberculosis Prevention and Control in the amount of $35,000.00. This funding will assist the Beaumont Public Health Department with operating a clinical program to prevent and control Tuberculosis. This contract will begin 09/01/2019 and end on 08/31/2020. FUNDING SOURCE There is a 20% match that will be paid from the General Fund — Public Health. RECOMMENDATION Approval of the resolution. DocuSign Envelope ID: 479FO69D-62D7-4DA8-9EB4-5COA88DO4780 SIGNATURE DOCUMENT FOR TEXAS DEPARTMENT OF STATE HEALTH SERVICES CONTRACT No. HHS000484100007 UNDER THE TUBERCULOSIS PREVENTION AND CONTROL - STATE GRANT PROGRAM I. PURPOSE The Department of State Health Services ("DSHS" or "System Agency") and Beaumont Public Health Department ("Grantee"), each a "Party" and collectively the "Parties", enter into the following grant contract to provide funding for Tuberculosis Prevention and Control - State Grant Program (the "Contract"). II. LEGAL AUTHORITY This Contract is authorized by and in compliance with the provisions of Texas Government Code Chapter 791, and Texas Health and Safety Code Chapters 12 and 1001. III. STATEMENT OF SERVICES TO BE PROVIDED Grantee shall perform services related to the Tuberculosis Prevention and Control - State ("TB/PC-State") Program in accordance with the Statement of Work, and Payment for Services Provided, attached and incorporated as Attachments A and B, respectively. IV. DURATION The Contract is effective on September 1, 2019, and terminates on August 31, 2020, unless renewed, extended, or terminated pursuant to the terms and conditions of the Contract. DSHS, at its sole discretion, may extend this Contract for any period(s) of time, provided the Contract term, including all extensions or renewals, does not exceed two years. V. PAYMENT FOR SERVICES PERFORMED The total amount of this Contract will not exceed $35,000.00 in state funding with the Grantee providing a total of $7,000.00 in matching funds, for a combined total of $42,000.00. Grantee will provide a cash match of no less than 20% of DSHS' share of actual expenditures up to the budgeted match amount. All expenditures under the Contract will be in accordance with Attachment B, Payment for Services Provided. VI. CONTRACT REPRESENTATIVES The following will act as the designated representative authorized to administer activities, communications, and non -legal notices under this Contract on behalf of their respective Party. DSHS Ebony White, CTCM 1100 West 49th Street, MC 1990 Austin, Texas 78756 (512) 776-2152 Grantee Beaumont Public Health Department 950 Washington Blvd. Beaumont, Texas 77705 (409) 654-3603 Page 1 of 54 DocuSign Envelope ID: 479FO69D-62D7-4DA8-9EB4-5COA88DO4780 ebony.whitena dshs.texas.eov sherry.ulmer(&beaumonttexas.zov Either Party may change its designated Contract Representative by providing written notice to the other Party. VII. LEGAL NOTICES Any legal notice required under this Contract shall be deemed delivered when deposited by DSHS either in the United States mail, postage paid, certified, return receipt requested; or with a common carrier, overnight, signature required, to the appropriate address below: DSHS Department of State Health Services Attention: Office of the General Counsel 1100 West 49th Street, MC 1911 Austin, Texas 78756 Grantee Beaumont Public Health Department Attn: Todd Simoneaux 950 Washington Blvd. Beaumont, Texas 77705 Notice given by Grantee will be deemed effective when received by the System Agency. Either Party may change its address for notice by written notice to the other Party. VIII. REPORTING REQUIREMENTS Grantee shall satisfy all reporting requirements as set forth within Section IV of Attachment A, Statement of Work. IX. PRIVACY, SECURITY, AND BREACH NOTIFICATION Grantee certifies it is, and shall remain for the term of this Contract, in compliance with all applicable state and federal laws and regulations with respect to privacy, security, and breach notification in accordance with the Data Use Agreement attached and incorporated into this Contract by reference. SIGNATURE PAGE FOLLOWS Page 2 of 54 DocuSign Envelope ID: 479F069D-62D7-4DA8-9EB4-5COA88D04780 SIGNATURE PAGE FOR DSHS CONTRACT No. HHS000484100007 Department of State Health Services Beaumont Public Health Department L80 Date of Execution: By: Name: Title: Date of Execution: The following Attachments to this DSHS Contract are hereby incorporated by reference: Attachment A — Statement of Work Attachment B — Payment for Services Provided Attachment C — HHSC Uniform Terms and Conditions - Grant (Version 2.16) Attachment D — HHSC TB/PC Supplemental and Special Conditions (Version 1.0) Attachment E — TX HHS Data Use Agreement (Version 8.4 Mann 15, 2018) Attachment F — Non -Exclusive List of Applicable Laws ATTACHMENTS FOLLOW Page 3 of 54 RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager or the Chief Financial Officer be and they are hereby authorized to execute all documents necessary to accept funding from the Texas Department of State Health Services (DSHS) for the Tuberculosis Prevention and Control -State Grant in the amount of $35,000.00, effective September 1, 2019, through August 31, 2020, to assist the Beaumont Public Health Department with operating a clinical program to prevent and control Tuberculosis. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 21st day of May, 2019. - Mayor Becky Ames - BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Sherry Ulmer, Public Health Director MEETING DATE: May 21, 2019 REQUESTED ACTION: Council consider a resolution authorizing the Chief Financial Officer to execute all documents necessary to accept funding from the Texas Department of State Health Services (DSHS) for Regional & Local Services System/Local Public Health Services BACKGROUND The Texas Department of State Health Services has awarded the Beaumont Public Health Department funding for Regional & Local Services System/Local Public Health Services (RLSS/LPHS) in the amount of $174,270.00. This funding will assist the Beaumont Public Health Department perform activities and services that will improve and strengthen the local public health infrastructure within the State of Texas. This contract will begin 09/01/2019 and end on 08/31/2021. FUNDING SOURCE Not Applicable. RECOMMENDATION Approval of the resolution. DocuSign Envelope ID: 17F1AFBA-C16D-42DC-AC46-2FC50FDC0462 SIGNATURE DOCUMENT FOR DEPARTMENT OF STATE HEALTH SERVICES CONTRACT No. HHS000485600031 UNDER THE REGIONAL LOCAL SERVICES SYSTEM/LOCAL PUBLIC HEALTH SERVICES GRANT PROGRAM I. PURPOSE The Department of State Health Services ("System Agency") pass-through entity and Beaumont Public Health Department ("Grantee") (each a "Party" and collectively the "Parties") enter into the following grant contract to provide funding for Local Public Health Services to improve or strengthen local public health infrastructure within the State of Texas (the "Contract"). II. LEGAL AUTHORITY This Contract is authorized by and in compliance with the provisions of Texas Government Code Chapter 791. III. DURATION The Contract is effective on September 1, 2019 and terminates on August 31, 2021, unless renewed or terminated pursuant to the terms and conditions of the Contract. The System Agency, at its own discretion, may extend this Contract subject to terms and conditions mutually agreeable to both Parties. IV. BUDGET The total amount of this Contract will not exceed ONE HUNDRED SEVENTY-FOUR THOUSAND TWO HUNDRED SEVENTY DOLLARS ($174,270.00). All expenditures under the Contract will be in accordance with ATTACHMENT B. BUDGET. The total allocation amount for FY20 (September 1, 2019 through August 31, 2020) is EIGHTY-SEVEN THOUSAND ONE HUNDRED THIRTY-FIVE DOLLARS ($ 87,135.00). The total allocation amount for FY21 (September 1, 2020 through August 31, 2021) is EIGHTY-SEVEN THOUSAND ONE HUNDRED THIRTY-FIVE DOLLARS ($ 87,135.00). V. CONTRACT REPRESENTATIVES The following will act as the Representative authorized to administer activities under this Contract on behalf of their respective Party. System Azency Department of State Health Services 1100 West 49th Street, MC 1990 System Agency Contract No. HHS000485600031 Page 1 of 4 DocuSign Envelope ID: 17F1AFBA-C16D-42DC-AC46-2FC50FDC0462 Austin, Texas 78756 Attention: Elma Medina elms. medinaAdshs.texas. gov Grantee Beaumont Public Health Department 3040 College St. Beaumont, Texas 77701 Attention: Sherry Ulmer Shen-y.ulmer@beaumonttexas.gov VI. LEGAL NOTICES Any legal notice required under this Contract shall be deemed delivered when deposited by the System Agency either in the United States mail, postage paid, certified, return receipt requested; or with a common carrier, overnight, signature required, to the appropriate address below: System Agencv Department of State Health Services Attention: General Counsel 1100 W. 49th Street, MC 1911 Austin, TX 78756 Grantee Beaumont Public Health Department 3040 College St. Beaumont, Texas 77701 Attention: Todd Simoneaux Todd. simoneauxnbeaumonttexas. goy Notice given by Grantee will be deemed effective when received by the System Agency. Either Party may change its address for notice by written notice to the other Party. VII. ADDITIONAL GRANT INFORMATION Federal Award Identification Number (FAIN): INBO10T009193-01-00 Federal Award Date: 10/1/2017 Name of Federal Awarding Agency: Centers for Disease Control and Prevention (CDC) CFDA Name and Number: 93.991 Awarding Official Contact Information: Barbara (Rene) Benyard, CDFM, Grants Management Officer CDC, Office of Financial Resources, 2960 Brandywine Road, MS #-01, Atlanta, GA 30341 Telephone: 770-488-2757, rbenyard&cdc.gov DUNS: 73901118 System Agency Contract No. HHS000485600031 Page 2 of 4 I DocuSIgn Envelope ID:17F1AFBA-C16D-42DC-AC46-2FC50FDC0462 SIGNATURE PAGE FOLLOWS System Agency Contract No. IERS000485600031 Page 3 of 4 DocuSign Envelope ID: 17F1AFBA-C16D-42DC-AC46-2FC50FDC0462 SIGNATURE PAGE FOR SYSTEM AGENCY CONTRACT NO. HHS000485600031 DEPARTMENT OF STATE HEALTH SERVICES GRANTEE Date of execution: Name: Title: Date of execution: THE FOLLOWING ATTACHMENTS TO SYSTEM AGENCY CONTRACT NO. HHS000485600031ARE HEREBY INCORPORATED BY REFERENCE: ATTACHMENT A - STATEMENT OF WORK ATTACHMENT B - BUDGET ATTACHMENT C - UNIFORM TERMS AND CONDITIONS ATTACHMENT D - CONTRACT AFFIRMATIONS ATTACHMENT E - SUPPLEMENTAL & SPECIAL CONDITIONS ATTACHMENT F - FFATA ATTACHMENT G - DATA USE AGREEMENT ATTACHMENT H - FEDERAL ASSURANCES AND CERTIFICATIONS System Agency Contract No. HHS000485600031 Page 4 of 4 RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager or the Chief Financial Officer be and they are hereby authorized to execute all documents necessary to accept funding from the Texas Department of State Health Services (DSHS) for the Regional & Local Services System/Local Public Health Services (RLSS/LPHS) Grant in the amount of $174,270.00, effective September 1, 2019, through August 31, 2021, to assist the Beaumont Public Health Department with planning and performing activities and services that will improve and strengthen the local public health infrastructure within the State of Texas. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 21st day of May, 2019. - Mayor Becky Ames - BEAUMONT REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS MAY 21, 2019 1:30 PM AGENDA CALL TO ORDER * Invocation Pledge Roll Call * Presentations and Recognitions * Public Comment: Persons may speak on scheduled agenda item No. 1/Consent Agenda * Consent Agenda GENERAL BUSINESS 1. Consider amending Section 2.04.003 of the Code of Ordinances to increase the amount of paid time off (PTO) leave carried into the following calendar year WORK SESSION * Review and discuss a request from Mardi Gras Southeast Texas, Inc. COMMENTS * Councilmembers/City Manager comment on various matters EXECUTIVE SESSIONS * Consider matters related to the deliberation of the purchase, exchange, lease or value of real property in accordance with Section 551.072 of the Government Code, to wit: Specifically city -owned property at 3455 Sarah Street 555 Main Street Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kaltrina Minick at 880-3777. 1 May 21, 2019 Consider amending Section 2.04.003 of the Code of Ordinances to increase the amount of paid time off (PTO) leave carried into the following calendar year BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Chris Catalina, Personnel Director MEETING DATE: May 21, 2019 REQUESTED ACTION: Council consider amending Section 2.04.003 of the Code of Ordinances to increase the amount of paid time off (PTO) leave carried into the following calendar year. BACKGROUND Currently, the Code of Ordinances allows employees to carry over a maximum of 960 hours of PTO leave into the following calendar year (1,344 hours EMT/paramedic employees). After analyzing employee accruals, 41 employees have more than 960 hours of PTO. It would be appropriate to increase the maximum hours of PTO carried into the following year to 1,280 hours (1,792 hours EMT/paramedic employees). The proposed changes to the Code of Ordinances would only be applicable to civilian employees and would be effective May 21, 2019. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the ordinance. Sec. 2.04.003 Leave (a) Regular full-time civilian employees regularly assigned to work forty (40) hours (average 56 hours - EMT/paramedic employees) per week shall earn paid time off on a biweekly basis in accordance with the following schedules: (1) Paid time off. Full Years of Service Hours Per Pay Period Hours Per Year weeks Per Year 0-5 4.62 120 3 5-10 6.16 160 4 10-20 7.69 200 5 20+ 9.23 240 6 Each regular full-time civilian employee shall earn paid time off leave only when he/she is paid for forty (40) hours (average of 56 hours - EMT/paramedic employees) each week of the pay period. (2) Paid time off - EMT/paramedic employees. Full Years of Service Hours Per Pay Period Hours Per Year weeks Per Year 0-5 6.47 168 3 5-10 8.61 224 4 10-20 10.77 280 5 20+ 12.92 336 6 (b) An employee who is regularly assigned to work more than forty (40) hours per week shall have paid time off and short-term disability accrual amended to reflect the percentage that their expanded work schedule exceeds forty (40) hours per week. (c) An employee may not carry more than twelve hundred and eighty (1,280) hours of paid time off leave into the next calendar year (1,344 1,792 hours - EMT/paramedic employees). (d) Employees who are separated from employment before completing twelve (12) months of continuous service shall not be entitled to payment for unused paid time off leave. (e) An employee who is on leave of absence without pay shall not earn paid time off leave during that period of time. (f) Each regular full-time employee shall earn paid time off leave which may be available for use for any purpose upon employment with the supervisor's approval. (g) Each regular full-time employee who leaves the city after completing twelve (12) continuous months of service will be paid for all accumulated paid time off leave; however, if the accumulated paid time off leave exceeds twelve hundred and eighty (1,280) hours, the employee will not be paid for any short term disability (sick leave) accumulated prior to October 1, 1991. (h) Short-term disability. Each regular full-time employee regularly assigned to work forty (40) hours (average of 56 hours - EMT/paramedic employees) per week shall earn a maximum of ninety-six (96) hours of short-term disability per year (134.4 hours - EMT/paramedic employees). Such employee shall earn short-term disability leave only when he/she is paid for forty (40) hours (average of 56 hours - EMT/paramedic employees) each week of the pay period. (i) An employee may use his/her earned paid time off, compensatory time or leave without pay to satisfy the forty (40) hours (average of 56 hours - EMT/paramedic employees) condition of absence for the same non -job related illness, injury or disability as a requirement to using short-term disability. Q) Each regular full-time employee may accumulate up to seven hundred and twenty (720) hours of short-term disability leave (1,008 hours - EMT/paramedic employees). (k) Upon termination, an employee shall not be paid for any short-term disability hours which the employee has on the date of termination in excess of the number of hours existing as of September 30, 1991. (1) An employee who leaves the city after completing twelve (12) month of continuous service and had accumulated short-term disability leave (sick leave) prior to October 1, 1991, shall be paid upon termination for such leave if such leave in combination with accumulated paid time off does not exceed a combined total of twelve hundred and eighty (1,280) hours. The pay for such unused accumulated hours of short-term disability leave (sick leave) shall be at the employee's rate of pay as of September 30, 1991. (Ordinance 88-56, sec. 1, adopted 5/24/88; Ordinance 88-71, sec. 1, adopted 8/2/88; Ordinance 91-73, sec. 1, adopted 9/17/91; Ordinance 96-65, sec. 1, adopted 10/29/96; Ordinance 05-013, sec. 1, adopted 1/31/05; Ordinance 05-014, sec. 1, adopted 1/31/05; 1978 Code, sec. 21-6; Ordinance 07-053, sec. 3, adopted 5/1/07; Ordinance 09-071, sec. 1, adopted 12/8/09; Ordinance 14-068, sec. 1, adopted 12/9/14) Civilian Accrurals over 960 as of 6/14/2019 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 HOURS DIVISION 960.61 OPERATIONS 960.61 HEALTH SERVICES 965.93 HR ADMIN 970.01 PARKS AND PROPERTY MAINT 971.61 WATER TREATMENT PLANT 972.33 LANDFILL OPERATIONS 973.83 STREETS & DRAINAGE 973.85 TECHNOLOGY SERV/LIBRARY A 975.43 SEWER TREATMENT PLANT 979.56 TENNIS CENTER 980.36 RESIDENTIAL 983.38 PARKS AND PROPERTY MAINT 984.61 PARKS AND PROPERTY MAINT 985.56 PURCHASING 985.83 BUILDING SERVICES 988.31 FINANCE ADMINISTRATION 989.83 RESIDENTIAL 992.58 ENVIRONMENTAL HEALTH 994.08 PURCHASING 1,001.83 CONV AND VISIT BUREAU 1,005.86 YARD WASTE COLLECTION 1,007.61 SEWER COLL & MAINT 1,008.36 FLEET MANAGEMENT 1,008.61 SOLID WASTE ADMIN 1,009.78 BUILDING CODES 1,010.30 HEALTH ADMINISTRATION 1,012.33 COMMUNICATIONS 1,013.83 HENRY HOMBERG GOLF COURSE 1,013.83 YARD WASTE COLLECTION 1,014.11 LANDFILL OPERATIONS 1,014.86 HEAVY TRASH 1,017.06 HEAVY TRASH 1,018.88 WATER TREATMENT PLANT 1,020.36 BENEFITS 1,024.61 SEWER COLL & MAINT 1,024.61 HEAVY TRASH 1,063.87 BENEFITS 1,088.04 CITY MANAGER 1,123.46 LEGAL 1,183.94 BUILDING CODES 1,271.17 CUSTOMER SERVICES ORDINANCE NO. ENTITLED AN ORDINANCE AMENDING CHAPTER 2, ARTICLE 2.04, SECTION 2.04.003(C), SECTION 2.04.003(G) AND SECTION 2.04.003(L) OF THE CODE OF ORDINANCES OF BEAUMONT, TEXAS TO MAKE CHANGES RELATING TO EMPLOYEE PAID TIME OFF (PTO) LEAVE; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL; AND PROVIDING A PENALTY. BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. That Chapter 2, Article 2.04, Section 2.04.003(c) of the Code of Ordinances of the City of Beaumont, be and the same is hereby amended to read as follows: (c) An employee may not carry more than twelve hundred and eighty (1,280) hours of paid time off leave into the next calendar year (1,792) hours - EMT/paramedic employees). Section 2. That Chapter 2, Article 2.04, Section 2.04.003(g) of the Code of Ordinances of the City of Beaumont, be and the same is hereby amended to read as follows: (g) Each regular full-time employee who leaves the city after completing twelve (12) continuous months of service will be paid for all accumulated paid time off leave; however, if the accumulated paid time off leave exceeds twelve hundred and eighty (1,280) hours, the employee will not be paid for any short term disability (sick leave) accumulated prior to October 1, 1991. Section 3. That Chapter 2, Article 2.04, Section 2.04.003(1) of the Code of Ordinances of the City of Beaumont, be and the same is hereby amended to read as follows: (1) An employee who leaves the city after completing twelve (12) month of continuous service and had accumulated short-term disability leave (sick leave) prior to October 1, 1991, shall be paid upon termination for such leave if such leave in combination with accumulated paid time off does not exceed a combined total of twelve hundred and eighty (1,280) hours. The pay for such unused accumulated hours of short-term disability leave (sick leave) shall be at the employee's rate of pay as of September 30, 1991. Section 4. That if any section, subsection, sentence, clause of phrase of this ordinance, or the application of same to a particular set of persons or circumstances, should for any reason be held to be invalid, such invalidity shall not affect the remaining portions of this ordinance, and to such end, the various portions and provisions of this ordinance are declared to be severable. Section 5. That all ordinances or parts of ordinances in conflict herewith are repealed to the extent of the conflict only. Rartinn F That any person who violates any provision of this ordinance shall, upon conviction, be punished, as provided in Section 1.01.009 of the Code or Ordinance of Beaumont, Texas. The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 21st day of May, 2019. - Mayor Becky Ames - WORK SESSION Review and discuss a request from Mardi Gras Southeast Texas, Inc. MARDI GRAS SOUTHEAST TEXAS, INC. 3830 Hwy 365'`�� Port Arthur, TX 77642 • '�� a'�� ' 409-721-8717 Fax 409-721-8700 Tax ID#: 76-0361963 OF eouTexwer rrxw / May 10, 2019 To: Mayor Becky Ames and City Manager Kyle Hayes Mardi Gras of Southeast Texas, Inc. (MGSET) is a volunteer non-profit organization, chartered in 1992. The Krewe of Aurora was formed simultaneously and is the founding Krewe. The purpose envisioned by the founders of MGSET is to benefit the member non-profit organizations, to stage a family-oriented affair, to promote interaction among diverse ethnic groups, to promote racial harmony and to serve as an economic development project for Southeast Texas. MGSET produces a family friendly, safe event that celebrates the color and pageantry of the Mardi Gras season. Currently, there are 14 non-profit organizations that are the governing body and beneficiaries of the event proceeds. Through MGSET these organizations award scholarships throughout Jefferson and Orange County. Member organizations are: American Italian Club Knights of Peter Claver #18 Knights of Peter Claver #32 Port Arthur Chamber of Commerce Port Arthur Evening Sertoma Port Arthur Noon Sertoma Golden Triangle Consumer Credit Regional State Center Advisory Board Sacred Heart Catholic Church St. Catherine Catholic Church St. Catherine Home and School St. James Catholic Church St. Joseph Catholic Church Christus Hospital Foundation MGSET is a four-day event that includes multiple parades, live entertainment, a carnival, food and other attractions for all to enjoy. Mardi Gras, which is French for Fat Tuesday, always falls 46 days before Easter. Here in Southeast Texas, Mardi Gras is celebrated the weekend before Fat Tuesday. The dates for the next 5 years are: 2020 - Feb 20,21,22,23 2021- Feb 11,12,13,14 2022 - Feb 24,25,26,27 2023 - Feb 16,17,18,19 2024 - Feb 08,09,10,11 MGSET is requesting the City of Beaumont to consider being the host city for the next five years, beginning in February 2020 which will be MGSET's 28th annual event. We would like to form a partnership with the City of Beaumont which includes the use of the following facilities and areas in Downtown Beaumont: Great Lawn Downtown Event Centre Event Centre parking lots Beaumont Civic Center parking lot Various city streets for parade route Various city street closures For rain -out or weather related issues, we would also like to use the following facilities: Beaumont Civic Center Jefferson Theatre Julie Rogers Theatre Parade routes are to be determined with guidance from the event facilities management and city staff. MGSET operates this annual four-day event with 500+ volunteers and have no paid staff. We will pay for expenses such as police, security, health permits, event production rentals, and more. We value relationships and look forward to working with you and feel confident we can produce a premier event that will bring pride and economic value to the City of Beaumont for years to come. Thank you for your consideration. Laura Childress, President Mardi Gras Southeast Texas, Inc.