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HomeMy WebLinkAboutPACKET JAN 22 2019BEAUMONT REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS JANUARY 22, 2019 _ 1:30 PM CONSENT AGENDA Approval of minutes — January 15, 2019 Confirmation of board and commission member appointments A) Approve the purchase of three vehicles for use in the Police Department B) Approve setting the mandatory payment rate related to the Local Provider Participation Fund for FY 2019 and holding a public hearing F3 TEXAS TO: City Council FROM: Kyle Hayes, City Manager /f PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: January 22, 2019 REQUESTED ACTION: Council consider a resolution approving the purchase of three vehicles for use in the Police Department. BACKGROUND Replacement vehicles are requested to replace Units 1055 and 1025, that were involved in accidents, and Unit 1014 that has engine failure due to age. The vehicles will be disposed of in accordance with the City's surplus equipment policy. The vehicles will be purchased from Silsbee Ford, of Silsbee, Texas in the amount of $84,620.10. Pricing was obtained through the GoodBuy purchasing cooperative, which provides cities and political subdivisions the means to purchase specialized equipment at volume pricing. GoodBuy complies with State of Texas' procurement statutes. Warranties of 36,000 miles or three years are provided for each new vehicle. Warranty service is provided by local authorized dealerships. FUNDING SOURCE Capital Reserve Fund. RECOMMENDATION Approval of the resolution. kluv �...` r III III iii Milli mr ti�xc9crx th:;7�rtr,.�tr»Ca T.++r cc rcovisF4$m.' PRODUCT PRICING SUMMARY GOODBUY 17-17 8F000 VEHICLES VENDOR—Silsbee Ford, 1211 Hwy 96 N., Silsbee TX 77656 End User: CITY OF BEAUMONT Prepared by: KEN DURBIN Contact: JEFF HARVILLE O 842-5885 MO # 662-497-2885 Phone: MO # 409-284-1009 Email: JHARVILLE@CI.BEAUMONT.TX.US Email: KDURBIN.COWBOYFLEET(@GMA PRODUCT DESCROPTION 2017 FORD INTERCEPTER UTILITY Date: January 15, 2019 A. Bid Item: 12 A. Base Price: $ 25,732.00 R P ­fn nMi... Code Options RADIO SUPPRESSION PKG. Bid Price Code Options Bid Price K8A INTERCEPTOR UTLITY $ BLACK EXT / GRAY INT 99R 3.7L V6 ENGINE $ UNIT SFF 17 K8A POLICE 51R DRIVER SIDE LED SPOTLIGHT $ 395.00 CUSTOMER PICK UP 86P POLICE HEADLAMP HOUSING $ 125.00 86T POLICE TAIL LAMP HOUSING $ 60.00 17A REAR AIR CONDITIONING $ 610.00 1 SETINA PUSH BUMPER $ 345.00 60A GRILL SIREN WIRING $ 50.00 4 FRONT & REAR MUD FLAPS $ 99.00 1 X -TRA KEY $ 45.00 66A FRONT HEADLAMP PREP PKG $ 850.00 1 HOUR METER $ - 66C REAR LIGHTING PKG $ 455.00 59B KEY ALIKE 1559X $ 52.00 52H I REAR DOORS & WINDOWS INOP $ 140.00 Total of B. Published Options: 1 $ 3,226.00 1 Published Option Discount (5%) $ (161.30 r A aaa.; .., ,i n,.r:— r,,,.r r„ -—A Ico/ t P= 1 1 0/ Options' Bid Price Options Bid Price RADIO SUPPRESSION PKG. $ 125.00 ONYX TINT ALL WINDOWS $ 185.00 D. Floor Plan Interest (for in -stock and/or equipped vehicles): E. Lot Insurance (for in -stock and/or equipped vehicles): F. Contract Price Adjustment: 2017 MODEL DISCOUNT G. Additional Delivery Charge: 0 miles H. Subtotal: I. Quantity Ordered 3 x K = J. Trade in: K. GOODBUY Administrative Fee ($300 per purchase order) L. TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE Total of C. Unpublished Options: $ 310.00 $ - $ - $ 1,000.00)] $ - $ 28,106.70 $ 84,320.10 $ - $ 300.00 $ 84,620.10 RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the purchase of three (3) vehicles for use by Police Department from Silsbee Ford, of Silsbee, Texas, in the amount of $84,621.10 through the GoodBuy Cooperative Purchasing Program. The meeting at which this resolution was approved Was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 22nd day of January, 2019. - Mayor Becky Ames - BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: January 22, 2019 REQUESTED ACTION: Council consider setting the mandatory payment rate related to the Local Provider Participation Fund for FY 2019 and holding a public hearing. BACKGROUND On June 9, 2015, the City Council authorized the City's participation in a municipal health care provider participation program to support the payment of Medicaid supplemental hospital payments to Safety -Net Hospitals in the City. At the same time, the City Council authorized the execution of indigent care affiliation agreements with Baptist Hospitals of Southeast Texas and Christus Hospital. In addition, on July 28, 2015, the City Council approved model rules and procedures related to the City of Beaumont's facilitation of the program. The City of Beaumont is required to set the amount of the mandatory payments required to be paid by the hospitals. The mandatory payment must be uniformly proportionate with the amount of net patient revenue generated by each paying hospital in the municipality. The mandatory rate for the fiscal year ending 2019 will be 5.69%. FUNDING SOURCE Local Safety -Net Hospitals will make mandatory payments into the Beaumont Municipal Health Care Provider Participation Fund. RECOMMENDATION Approval of resolution. RESOLUTION NO. RESOLUTION SETTING THE MANDATORY PAYMENT RATE FOR THE FISCAL YEAR 2018 FOR THE LOCAL PROVIDER PARTICIPATION FUND IN THE MUNICIPAL HEALTH CARE PROVIDER PARTICIPATION PROGRAM. WHEREAS, The Texas Legislature enacted S.B. 1387, which added Section 295 to the Health and Safety Code and which went into effect immediately upon being signed by the Governor; and, WHEREAS, pursuant to Section 295 of the Health and Safety Code, the City Council has authorized the City of Beaumont to participate in a municipal health care provider participation program and establish a Local Provider Participation Fund; and, WHEREAS, the purpose of participation in a municipal health care provider participation program is to generate revenue from a mandatory payment that may be required by the City from each institutional health care provider located in the City of Beaumont; and, WHEREAS, revenue generated from mandatory payments may be used to fund certain intergovernmental transfers; and, WHEREAS, pursuant to 295.151 of the Health and Safety Code, a city that collects a mandatory payment must set the amount of the mandatory payment; NOW, THEREFORE, BE IT RESOLVED BY THE CITY'COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this ordinance are hereby, in all things, approved and adopted; and, THAT the Beaumont City Council sets the amount of the mandatory payment for the fiscal year ending 2019 as 5.69% of the net patient revenue of an institutional health care provider located in the City of Beaumont; and, BE IT FURTHER RESOLVED THAT the City Council of the City of Beaumont is authorized to take all other actions necessary to meet the requirements of Chapter 295. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 22nd day of ,January, 2019. - Mayor Becky Ames - BEAUMONT TEXAS REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS JANUARY 22, 2019 1:30 PM AGENDA CALL TO ORDER * Invocation Pledge Roll Call Presentations and Recognition Public Comment: Persons may speak on scheduled agenda item No. 1/Consent Agenda * Consent Agenda GENERAL BUSINESS 1. Consider approving an ordinance calling the General Election for May 4, 2019, to elect a Mayor, two (2) Councihnembers-At-Large, and four (4) Ward Councilmembers (one each for Ward I; II, III and IV); and approving a Runoff Election if necessary COMMENTS * Public Comment (Persons are limited to 3 minutes) * ' Councilmembers/City Manager comment on various matters EXECUTIVE SESSION * Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code:, James Mathews vs. City of Beaumont, Texas; Cause No. A-192,887 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kaltrina Minick at 880-3777. 1 January 22, 2019 Consider approving an ordinance calling the General Election for May 4, 2019, to elect a Mayor, two (2) Councilmembers-At-Large, and four (4) Ward Councilmembers (one each for Ward I, II, III and IV); and approving a Runoff Election if necessary BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tina Broussard, City Clerk, TRMC MEETING DATE: January 22, 2019 REQUESTED ACTION: Council consider approving an ordinance calling the General Election for May 4, 2019, to elect a Mayor, two (2) Councilmembers-At-Large, and four (4) Ward Councilmembers (one each for Ward I, H, III and IV); and approving a Runoff Election if necessary. BACKGROUND The City Charter dictates that all elected officials shall be elected on a regular election day established by the Election Code of the State of Texas. The City of Beaumont is designating the first Saturday of May to conduct this election, and will conduct a joint election with the Beaumont Independent School District and the Port of Beaumont. The City of Beaumont will elect a Mayor, two (2) Councilmembers-At-Large, and four (4) Ward Councilmembers (one each for Wards I, II, III and IV); and approving a Runoff Election if necessary. The Beaumont Independent School District will elect two (2) Single -Member Trustees for Districts 1 & 4 and two (2) At -Large trustees. The Port of Beaumont will elect one (1) Ward II Commissioner and one (1) At -Large Commissioner. FUNDING SOURCE Funds are available in the City Clerk's budget. RECOMMENDATION Approval of ordinance. ORDINANCE NO. AN ORDINANCE OF THE CITY OF BEAUMONT, TEXAS, PROVIDING FOR A GENERAL ELECTION TO BE HELD ON THE 4TH OF MAY, 2019 FOR THE PURPOSE OF ELECTING A MAYOR, FOUR (4) WARD COUNCILMEMBERS (WARDS I, II, III AND IV) AND TWO (2) COUNCILMEMBERS-AT-LARGE; PROVIDING THE FORM OF THE BALLOT AT SUCH ELECTION; DIRECTING THE GIVING OF NOTICE OF SUCH ELECTION; PROVIDING FOR A JOINT ELECTION WITH THE BEUAMONT INDEPENDENT SCHOOL DISTRICT AND PORT OF BEAUMONT; AND CONTAINING OTHER PROVISIONS RELATING TO THE SUBJECT. BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1 In accordance with the City Charter, the Constitution, and general laws of the State of Texas, a general municipal election is hereby called and ordered for the first Saturday in May, 2019, the same being the 4th day of said month, at which election all qualified voters residing within the corporate limits of the City of Beaumont may vote for the purpose of electing a Mayor, Councilmembers to Wards I, II, III and IV and two (2) Councilmembers-At-Large for full term. Section 2 No person's name shall be placed upon the official ballot as a candidate for any of the above-mentioned positions unless such person has filed his or her sworn application, as provided by Section 141.031, Section 143.004, and Section., 143.007 of the Texas Election Code, and Article IV, Section 5 of the Charter of the City of Beaumont, with the City Clerk, not later than five o'clock (5:00) p.m. on the seventy- eighth (78th) day before the date of such election. The City Clerk shall note on the face of each such application the date and time of its filing. A declaration of write-in candidacy must be filed with the City Clerk as provided by Section 146.054 of the Texas Election Code, not later than five o'clock (5:00) p.m. of the seventy-fourth (74th) day before Election Day. Section 3 Said election shall be held. jointly with the Beaumont Independent School District and the Port of Beaumont in accordance with Chapter 271 of the Texas Election Code; and the City Clerk of the City of Beaumont, Texas, agrees to coordinate', supervise, and handle all aspects of administering said joint election in accordance with the provisions of the Texas Election Code and as outlined in the terms of agreement contained herein: a) The expenses of the election shall be divided with each governmental entity paying an equitable share of said expenses. b) Single ballot forms shall be used which shall contain the City of Beaumont with a Mayor, four (4) Ward Councilmembers, and two (2) Councilmembers-at-Large, .the Port of Beaumont will have two (1) Port Commissioner and one (1) At -Large Port Commissioner and the Beaumont Independent School District will have two (2) Single -Member Trustee Districts 1 & 4 and two (2) At -Large Trustees c) The Jefferson County Clerk's office shall be responsible for the appointment of all election judges and the location of polling places. d) One set of ballot boxes shall be used and records for all elections shall be combined. e) The City Clerk of the City of Beaumont is designated as the general custodian of all election records for the joint election. f) Early voting shall be held jointly, and the Jefferson County Clerk shall serve as the joint early voting clerk. The joint early voting shall be conducted on the dates designated herein, between the hours of 8:00 a.m. to 5:00 p.m., including any extended or weekend hours, at the early voting place or places at which the early voting clerk regularly conducts early voting for the City. The early voting clerk shall receive applications for early voting ballots to be voted by mail in accordance with Texas Election Code, Section 81.001, et. Seq. The remaining procedures for conducting early voting by mail shall be completed by the County Clerk of Jefferson County. g) Each participating entity will be responsible for all required election orders, resolutions, notices, and any other pertinent documents required by its respective governing body. Preparation of necessary bilingual materials and notices will also be the responsibility of each participating entity. h) The judges and clerks shall be compensated at a rate of $10.00 per hour. No judge or clerk shall be paid for more than one hour of work before the polls open and no period of time subsequent to two hours after voting is concluded by all voters offering themselves for voting during regular voting hours. The election official who delivers the returns of the election supplies shall be paid an additional $25.00 provided he/she also returns unused ballots, elections supplies and ballot boxes when he/she makes delivery of the returns of the election. Section 4 Legally qualified voters residing within the corporate limits of the City of Beaumont shall be entitled to a vote at said election for the respective candidate(s). Section 5 The notice and order of said election shall be given by posting and publishing said notice and order as provided by the Texas Election Code. Section 6 That an electronic voting system, as described by Title 8 of the Texas Election Code, shall be used for said election. Section 7 That the following are hereby appointed officers of said election to serve at the Central Counting Station, which is hereby established at the Mid -County Office Building, 7963 Viterbro Road, Nederland, Texas; Manager of the Central Counting Station Wayne Ozio, Tabulation Supervisor Jeff Ross; and Assistant Tabulation Supervisor Paul Helejda. Section 8 The official ballots, ballot cards, and ballot labels, respectively, for the election shall be prepared in accordance with Title 5 of the Texas Election Code. Section 9 That the County Clerk of Jefferson County is hereby appointed Clerk for early voting; and pursuant to Sec. 83.034 of the Texas Election Code, the appointment of Theresa Goodness as Deputy Early Voting Clerk is approved, said appointments being without additional compensation. Early voting by personal appearance shall be conducted at the main early voting location, Jefferson County Court House, 1001 Pearl St., Beaumont, Texas, 77701, with four branch early voting locations at BISD Administration Building, 3395 Harrison, Beaumont, TX 77706, Rogers Park Recreation Center, 6540 Gladys, Beaumont, TX 77706, Theodore Johns Library, 4255 Fannett Rd., Beaumont, TX 77701 and John Paul Davis Community Center, 3580 E. Lucas, Beaumont, TX, 77706. Early voting ballot applications and ballots voted by mail shall be sent to the Jefferson County Clerk's Office, P.O. Box 1151, Beaumont, Texas, 77704-1151. The County Clerk shall keep the said office open for at least eight (8) hours between 8:00 a.m. and 5:00 p.m., on each day for early voting or an official State Holiday beginning on the twelfth (12th) day through the fourth (4th) day preceding the date of such election; provided, however, except as authorized by Sections 85.005 (a) and (d), Texas Election Code, said County Clerk shall not permit anyone to vote early by personal appearance on any day or time not designated herein for early voting and under no circumstances shall she permit anyone to vote early by personal appearance at any time when her office is not open to the public for early voting purposes. Early Voting Dates and Times Monday April 22, 2019 8:00 a.m. to 5:00 p.m. Tuesday April 23, 2019 8:00 a.m. to 5:00 p.m. Wednesday April 24, 2019 8:00 a.m. to 5:00 p.m. Thursday April 25, 2019 8:00 a.m. to 5:00 p.m. Friday April 26, 2019 8:00 a.m. to 5:00 p.m. Saturday April 27, 2019 7:00 a.m. to 7:00 p.m. Sunday April 28, 2019 POLLS WILL BE CLOSED Monday April 29, 2019 7:00 a.m. to 7:00 p.m. Tuesday April 30, 2019 7:00 a.m. to 7:00 p.m. Section 10 That early votes by personal appearance and by mail shall be counted by an early voting ballot board consisting of a presiding judge and (5) five clerks, the County Clerk may authorize as many additional clerks as are deemed necessary. Early votes shall be canvassed and returned by the Early Voting Ballot Board to the Central Counting Station by 7:00 p.m. on Election Day. Section 11 If any person or persons appointed herein do not appear, are unable to perform their duties, or fail to perform their duties, the County Clerk shall have the discretion and authority to appoint any substitute personnel to fill the position(s). Section 12 The order in which the names of the candidates are to be printed on the ballot shall be determined by a drawing by the City Clerk, as provided by Section 52.094 of the Texas Election Code. The City Clerk shall post a notice in the office of the City Clerk, 801 Main St., Suite 125, Beaumont, Texas, 77701 at least seventy-two (72) hours prior to the date on which the drawing is to be held, of the time and place of the drawing, and shall also give personal notice to any candidate who makes written request for such notice and furnishes to the City Clerk a self-addressed, stamped envelope. Each candidate involved in the drawing, or a representative designated by the candidate, shall have a right to be present and observe the drawing. Section 13 That if any section, subsection; sentence, clause, or phrase of this ordinance, or the application of same to a particular set of persons or circumstances, should for any reason be held to be invalid or adjudged unconstitutional by a court of competent jurisdiction, such invalidity shall not affect the remaining portions of this ordinance, and to such end the various portions and provisions of this ordinance are declared to be severable; and the City Council of the City of Beaumont, Texas, declares it would have passed each and every part of the same notwithstanding the omission of any such part thus declared to be invalid or unconstitutional, or whether there be one or more parts. Section 14 That all ordinances or parts of ordinances inconsistent or in conflict herewith are, to the extent of such inconsistency or conflict, hereby repealed. The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 22nd day of January, 2019. - Mayor Becky Ames -