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Home My WebLink AboutMIN DEC 18 2018T E X A S M I N U T E S- CITY OF BEAUMONT W.L. Pate, Jr., At -Large BECKY AMES, MAYOR William R. Sam, Sr., At -Large Virginia H. Jordan, Ward I CITY COUNCIL MEETING Michael D. Getz, Ward II Audwin Samuel, Ward III DECEMBER 18, 2018 Robin Mouton, Mayor Pro Tern Tyrone E. Cooper, City Attorney Kyle Hayes, City Manager Tina Broussard, City Clerk The City Council of the City of Beaumont, Texas, met in a regular session in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551 on December 18, 2018, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING Invocation Pledge of Allegiance Roll Call * Presentation and Recognition Public Comment: Persons may speak on scheduled agenda item No. 1-3/Consent Agenda * Consent Agenda Mayor Ames called the council meeting to order at 1:30 p.m. Pastor Freddy Wright with Northpoint Community Church gave the invocation. MayorAmes led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor Ames, Mayor Pro Tern Mouton, Councilmembers Jordan, Getz, Sam, Pate and Samuel. Also present were Kyle Hayes, City Manager; Tyrone Cooper, City Attorney; Tina Broussard, City Clerk. Proclamations, Presentation, Recognitions None Mayor Ames read the announcement regarding Executive Session being held at the conclusion of the General Business portion of the meeting. Public Comment: Persons may speak on scheduled agenda items 1-3/Consent Agenda None CONSENT AGENDA Approval of minutes — December 11, 2018 * Confirmation of committee appointments Minutes — December 18, 2018 Dennis Kiel will fill the unexpired term of Gretchen Hargroder on the Historic Landmark Commission. The term would commence December 18, 2018 and expire September 30, 2019. (Councilmember Virginia Jordan) — Resolution 18-312 A) Approve a contractwith Coastal Demolition, Inc. forthe asbestos abatement and demolition of three structures located at 1250 Cedar — Resolution 18-313 Councilmember Jordan moved to approve the Consent Agenda. Mayor Pro Tem Mouton seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM MOUTON, COUNCILMEMBERS JORDAN, GETZ, SAM, PATE AND SAMUEL NAYS: NONE MOTION PASSED GENERAL BUSINESS Consider a resolution authorizing a contract with PartnerEr America of Stamford, CT for Stop Loss Insurance. The City's health insurance plans are self-insured as opposed to fully funded plans to reduce health related costs to the City. However, to protect the City from large health claims by any one individual, stop loss coverage is purchased to cover claims that exceed $225,000. At the end of each calendar year, the City's benefits consultant (Holmes Murphy) gathers the claims history for that year and solicits quotes from the market and negotiates the most favorable terms for the City. This year 11 carriers were contacted and only 3 carriers responded with quotes. PartnerErAmerica responded with a quote of $1,429,551.80 which is about a 15% increase over last year's quote. Liberty Mutual (Tru Services) currently holds this contract. Funds will come from the Employee Benefits Fund. Approval of the resolution. Councilmember Jordan moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE AN ANNUAL CONTRACT FOR THE PURCHASE OF STOP LOSS INSURANCE WITH PARTNERER AMERICA, OF STAMFORD, CONNECTICUT, IN THE AMOUNT OF $1,429,551.80 FOR USE IN THE EMPLOYEE BENEFITS FUND. Councilmember Samuel seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM MOUTON, COUNCILMEMBERS JORDAN, GETZ, SAM, PATE AND SAMUEL NAYS: NONE MOTION PASSED Resolution 18-314 Minutes — December 18, 2018 2. Consider a resolution approving the purchase of Cityworks (a GIS -centric asset management system) for use in multiple departments. The City will purchase Cityworks from SHI Government Solutions under Buy Board Texas Cooperative contract number 498-15 for $344,000. The Local Government Purchasing Cooperative is an administrative agency created in accordance with Section 791.001 of the Texas Government Code. Its purpose is to obtain the benefits and efficiencies that can accrue to members of a cooperative, to comply with state bidding requirements, and to identify qualified vendors of commodities, goods, and services. The City currently uses three separate software products to manage Code Enforcement, Planning, Building Permits, Zoning Violations, 311, Water, Streets, Parks and Traffic Management. Each of these software packages have issues with speed, online capabilities, functionality and support. The Cityworks software will allow us to manage all aspects of asset management, permits and licensing with a single software that is Geographic Information System (GIS) centric to allow for graphical representation of information. Cityworks will help us to: • Improve our online capabilities for our citizens • Improve the ability to review, approve and track permits across multiple departments/divisions • Allow for expansion of mobile devices in the field that would shorten the timeframe for data to be available • Map -based (GIS) software will allow for an easier to understand representation of d ata Funds will come from the Capital Reserve Fund and Water Utilities Fund. This purchase was discussed during a Work Session on November 27, 2018. A transfer to the Capital Reserve, utilizing a portion of the fund balance, will be recommended at a later date. Approval of the resolution. Mayor Pro Tem Mouton moved to APPROVE A RESOLUTION THAT THE COUNCIL HEREBY APPROVES THE PURCHASE OF CITYWORKS SOFTWARE FOR USE BY VARIOUS DEPARTMENTS FROM SHI GOVERNMENT SOLUTIONS, OF AUSTIN, TEXAS, IN THE AMOUNT OF $344,000.00 THROUGH THE BUYBOARD COOPERATIVE PURCHASING PROGRAM. Councilmember Jordan seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM MOUTON, COUNCILMEMBERS JORDAN, GETZ, SAM, PATE AND SAMUEL NAYS: NONE MOTION PASSED Resolution 18-315 3. Consider amending Section 14.04.013 of the Code of Ordinances related to fees at the Beaumont Municipal Tennis Center. Minutes — December 18, 2018 The City of Beaumont plans to resume the daily management of the Tennis Center on Wednesday January 2, 2019. After reviewing the existing Code of Ordinances, the Administration is recommending the following fee structure: Section 14.04.013 Beaumont Municipal Tennis Center fees and charges (a) Fees (tax included) Resident Nonresident Open until 4:00 PM Free $4.00 per player After 4:00 PM $4.00 per player $5.00 per player Juniors (under 18) and Seniors (65+) $2.00 per player $3.00 per player • Rates per player are for 1.5 hours of play. The fee for playing on the covered courts is an additional $2.00 per player. Special rates. The City Manager may approve other rates for tournaments, specials, or other events. Approval of the ordinance. The existing annual memberships would be eliminated from the Code of Ordinances. The reason for this recommendation is that there are not a sufficient number of memberships being sold. Also, Beaumont residents wanting to play tennis before 4:00 PM would be allowed to play for free. The citizens of Beaumont paid for this facility and we feel they should not be charged to play during non -peak times. All of the other fees above are currently in the Code of Ordinances and would remain the same. Councilmember Samuel moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE AMENDING CHAPTER 14; ARTICLE 14.04, SECTION 14.01.013(A) OF THE CODE OF ORDINANCES OF BEAUMONT; TEXAS RELATING TO BEAUMONT MUNICIPAL TENNIS CENTER FEES AND CHARGES; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR REPEAL. Mayor Pro Tem Mouton seconded the motion. AYES: NAYS: ABSTAIN: MOTION PASSED Ordinance 18-069 WORK SESSION MAYOR AMES, MAYOR PRO TEM MOUTON, COUNCILMEMBERS JORDAN, SAM, PATE AND SAMUEL NONE COUNCILMEMBER GETZ Discuss a proposal by Councilmember W. L. Pate for the City Council to adopt Robert's Rules of Order Councilmember Pate discussed a proposal for the City Council to adopt Robert's Rules of Order. There was discussion of when the book on Robert's Rules of Order Minutes — December 18, 2018 was first written as well as the importance as why Council needed to adopt the rules. Councilmember Pate stated that he assumed the Council was already operating under Robert's Rules, it was discovered in a previous Council meeting that the City Attorney stated that the City wasn't operating under such rule. Councilmember Pate also stated that TML operates under the rule as well as lots of other cities and doesn't see why the City of Beaumont shouldn't do the same. There was discussion among the Mayor and Council. COMMENTS Public Comments (Persons are limited to three minutes) Cornelia Jackson 3705 E Lucas Dr. #354 Beaumont TX Spoke to Council on various issues in the City as well as personal things that have occurred in her life Councilmembers/City Manager/City Attorney comments on various matters COUNCILMEMBER COMMENTS COUNCILMEMBER JORDAN - MADE COMMENTS REGARDING THE SANTA PAWS ADOPTION EVENT THAT TOOK PLACE ON LAST WEEKEND AT THE BEAUMONT ANIMAL CARE SHELTER, 39 ANIMALS WERE ADOPTED OUT OF THE SHELTER, THANKED CHRIS JARMON FOR INTRODUCING DIFFERENT EVENTS TO THEM SO THAT THE ANIMALS COULD GO TO GOOD HOMES, WISHED EVERYONE A MERRY CHRISTMAS AND A HAPPY NEW YEAR COUNCILMEMBER GETZ - STATED THAT ON THIS SATURDAY, THE WEST BROOK BRUINS WILL BE PLAYING IN THE 6A DIVISION II, STATE FOOTBALL CHAMPIONSHIP, THEY HAVEN'T PLAYED IN A CHAMPIONSHIP GAME SINCE 1982, THERE WILL BE A COMMUNITY WIDE PEEP RALLY AT 9:00 A.M., AT WEST BROOK HIGH SCHOOL, THE GAME WILL BE PLAYED AT AT&T STADIUM ON SATURDAY, DECEMBER 22, 2018, AT 3:00 P.M. COUNCILMEMBER SAM - WISHED COUNCIL AND ALL CITIZENS A MERRY CHRISTMAS AND A HAPPY NEW YEAR COUNCILMEMBER PATE - WISHED EVERYONE A MERRY CHRISTMAS AND A HAPPY NEW YEAR COUNCILMEMBER SAMUEL - SPOKE REGARDING A BASKETBALL TOURNAMENT THAT PLACE ON MONDAY, DECEMBER 17, 2018, AT THE STERLING PRUITT CENTER INVOLVING THE BEAUMONT POLICE DEPARTMENT AND THE JEFFERSON COUNTY SHERIFF'S DEPARTMENT, STATED THAT THE SHERIFF'S DEPARTMENT CAME OUT VICTORIOUS, IT WAS A GREAT EVENT AND WAS GLAD THAT CITIZENS ATTENDED TO SHOW THEIR SUPPORT, WISHED THE Minutes — December 18, 2018 WEST BROOK BRUINS THE BEST OF LUCK IN THE STATE PLAYOFFS, WISHED EVERYONE A MERRY CHRISTMAS AND A HAPPY NEW YEAR MAYOR PRO TEM MOUTON - STATED, THAT HEBERT HIGH SCHOOL WON THE MOST CHAMPIONSHIP GAMES IN BEAUMONT, WISHED WEST BROOK GOOD LUCK IN THE PLAYOFF GAME, WISHED EVERYONE A MERRY CHRISTMAS AND A HAPPY NEW YEAR CITY ATTORNEY COOPER - WISHED EVERYONE A MERRY CHRISTMAS CITY MANAGER HAYES - WISHED EVERYONE A MERRY CHRISTMAS MAYOR AMES - WISHED EVERYONE A MERRY CHRISTMAS, GOOD LUCK TO THE WEST BROOK BRUINS IN THE PLAYOFFS, STATED THAT WHEN THEY WIN AND RETURN TO BEAUMONT SHE WILL DECLARE A DAY FOR THEM Open session of meeting recessed at 2:58 p.m. EXECUTIVE SESSION Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Trudi Martin vs. City of Beaumont Public Health Emergency Medical Services and the City of Beaumont; Cause No. D-199,561 re being no action taken in Executive Session, Council adjourned. 7z r " Tina Broussard, City Clerk Minutes — December 18, 2018