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HomeMy WebLinkAboutRES 17-203RESOLUTION NO. 17-203 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the purchase of a data storage system, for use by Police, Fire and EMS 9-1-1, from Sirius Computer Solutions, Inc., through the State of Texas Department of Information Resources (DIR) contract, in the amount of $58,792.90. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 10th day of October, 2017. a�k3l l�21 s ayor Becky Ames - SOLUTION PROPOSAL Prepared for: CITY OF BEAUMONT 801 MAIN STREET BEAUMONT, TX 77701 Prepared By: Spencer McGurk Client Executive Phone: 972-725-2070 Email: spencer,mcgurk@siriuscom.com Quote Date: 10/24/17 Expires 10/26/2017 CITY OF BEAUMONT - NETAPP 11T133 YR under DIR-TSO-2636 Proposal,#: PR223344.4 Sirius Computer Solutions, Inc. 10100 Reunion Place, Suite 500 San Antonio, TX 78216 All Information provided In this proposal Is the confidential and proprietary Information of Sirius and may not be disclosed, disseminated, or otherwise revealed, In whole or in part, to any party outside of CITY OF BEAUMONT. DocuSign Envelope ID: 219EAEFE-EA58-4678-8B2C-23A78C7BOA98 CITY OF BEAUMONT Sirius Computer Solutions, Inc, '�v , 801 MAIN STREET i0100 Reunion Place, Suite 600 San Antonio, TX 78216 BEAUMONT, TX77701 www.oirluscom.com Client Executive: Quote Date;10124117 Spencer McGurk Expires:10/2612047 Phone: 972-726-2070 CITY OF BEAUMONT- NETAPP iITB 3 YR under DtR-TSO-2636 Email: spencer,mcgurk@sirluscom.com Proposal 1k PR223344.4 Part 0 Description Qly Ext. Sale Price SW-2-CL-BASE SW-2,Baso,CL,Node 1 $0.00 $0.00 FA$2650 HEADER LINE 1 2 $8,264.12 FAS28BOA-002 FAS2650 HA System,Premium Bundle SW-2-266oA-TPM-0 SW,Trusted Platform Module Enabled,2650A,-C 2 $0.00 SW.2.265OA-NVE-C SW, Data at Rest Encryption Enabled,2660A,-C 2 $0,00 FAS2650.101-0 FAS2860,12x900GB,10K,-C 1 $7,090.46 DOC-2650-C Docurnents,FAS265%.0 1 $0.00 $0.00 DATA -AT -REST -ENCRYPTION Data at Rest Encryption Capable Operating Sys 2 OS•ONTAPi-CAP2-PREM-iP-C ONTAP,Per•0.1TB,PREMBNDL,Perf,1P; C 108 $8,717.76 X6589-116-C SFP+ Optical 10Gb Shortwavo,-C 4 $1,066.62 X66260.5 Cablo,LC-LC,0M4,5m 4 $675.44 $144.00 X6566B-05-RO Cable,Direct Attach CU SFP+ 10G,0.5M 2 X66030A Cabfo,120b,Mlnl SAS HD,0.6m 2 $197.44 X-02659-00 Rall Kit,4-Post,Rnd/8q-Holo,Adj,24-32 1 $169.21 X800-42U-R6 Power Cable,ln-Cabtnel,013•C14 2 $0.00 X6568-R6-C SFP Copper iGB RJ-46,-C 4 $709.84 X6662-R6 Cablo,Ethemot,6m RJ45 CAT6 4 $31.36 CS-02-41-111 SupportEdgo Premium 4hr onsite 1 $5,948.97 Subtotal, $33,004.01 Shipping and Handling: $0.00 Total: $33,004.01 Unless otherwise noted, the price slated herein does not Include applicable taxes, which may be added at the time of Invoice, The price stated above for shipping and handling Is subject to change In the event Customer requests expedited shipping, whether such request Is made before or after acceptance of this Purchase Authorization by Customer. This proposal Is valid if ordered on or before 10/2612017. Until Sirius receives and accepts a Purchase Order or this Purchase Authorization for the solutlon proposed, pricing provided In this Proposal Is subjoct to change based on manufacturer's pricing schedule. The Products contained on this Order may be delivered to the Customet through multiple shipments based upon supplier availability, and Customer agrees to pay a partial payment of the total purchase price stated abova for arty such partial shipment of Products. All of the Information provided In this proposal Is considered confidential and proprietary batween Sirius and CITY OF BEAUMONT. Information enclosed In this Proposal may not be disclosed, disseminated, or otherwise rovoaiad to any party outside of CITY OF BEAUMONT or any party within CITY OF BEAUMONT who Is not privileged to receive such information, unless required by law. Your contract number(s), currently on file, is as follows: Agreement Type: Customer Agreement Agreement Number: DIR-TSO-2636 The provision of the maintenance services contained on this proposal will be controllad by the terms and conditions of the applicable manufacturer and/or maintenance provider (hereinafter the "Provider"), and maybe subject to auto -renewal If so provided in the applicable terms end conditions. Sirius does not guarantee any rights of termination during the term of the maintenance services contained on this proposal or any renewal term, and all refund calculations are determined solely by the applicable Providor. In the event any or all of these maintenance services are terminated In accordance with the terms and conditions of the applicable Provider, Sirius will, at Customor's option, (1) pass through to Customer all applicable credits paid to Sirius by the applicable Provider, net any related costs, or (2) hold such applicable credits on account for future purchases by Customer. If the maintenance services contained on this proposal cover multiple hardwaro or software components, any discounts provided in this proposal may vary between such components, and all pricing Information Is confidential and proprietary information of the applicable Provider, This Proposal Is subject to the terms and conditions of the above referenced Agreement(s). Acceptance of this Proposal by an authorized rapresenlativo of CITY OF BEAUMONT will be deemed the equivalent of a Client Purchase Order, which will authorize Sirius to order the Products and Seiviees listed in this Proposal. DocuSlgn Envelope ID: 219EAEFE-EA58-4676-8B2C-23A78C7BOA98 Accepted by; CITY OF eEAUMONT Signature of Authorized Representative 1CVIL /f%VLJf Printed Ndmo Pq r . Tltle:bf Authorized Representative /0• 7-?--I-7 Date Signed Ship to Addiess: Approved by: Sirius Computer Solutions, Inc. �"DacuSlpnod by: Sfgnaturo'of Authorized Representative Bonnie M. Cerrito Printed Name Sr; Vice President - Contracts & Financial Services Title of Authorized Representative 10/27/2017 115:17 CDT i Signed Bill to.Address: Ship.10 conlacl(Name,Phone and Email) : Bill to contaot(Name,Phone and Email) ADO SOLUTION PROPOSAL Prepared for: CITY OF BEAUMONT 801 MAIN STREET BEAUMONT, TX 77701 Prepared By: Spencer McGurk Client Executive Phone: 972-725-2070 Einall: spencer.mcgurk@siriuscom.com Quote Date: 09/26/17 Expires: 10/26/2017 CITY OF BEAUMONT - NETAPP 11TB 3 YR under DIR-TSO-2636 Proposal M PR223344.5 Sirius Computer Solutions, Inc. 10100 Reunion Place, Suite 500 San Antonio, TX 78216 All Information provided In this proposal Is the confidential and proprietary Information of Sirius and may not be disclosed, disseminated, or otherwise ravealed, in whole or In part, to any party outside of CITY OF BEAUMONT, Statement of Work City of Beaumont NetApp Migration Services This Statement of Work ("SOW") Is made by and between Sirius Computer Solutions, Inc„ ("Sirius") and City of Beaumont ("Customer") for the provision of certain professional services as more fully described herein, ("Services"). Customer and Sirius expressly acknowledge and agree that this SOW is incorporated by reference into, and made a part of, Sirius Customer Agreement #1-99PN-CA (the "Agreement"). In the event of conflict, the terms of the Agreement shall control unless otherwise expressly provided herein. SCOPE OF SERVICES Implementation NetApp 2600 C-MODE 1. Conduct a planning and hardware/software assurance 2. Document hosts systems that require attachment 3. Advise customer on raid, raid group, and aggregate options 4. Work with the customer to Inventory the delivered equipment and verify all components and options were received 5. Register all equipment with the vendor's support portal 6. Advise customer of cabling requirements and verify proper installation 7. Install equipment in customer's equipment rack 8. Create cluster on Node 1 9. Install and verify purchased license keys 10. Jain node 2 to' newly created cluster 11, Configure all system base settings time zone, failover, auto support, NTP and remote management and administration 12. Upgrade Data ONTAP to the agreed upon target version 13. Configure aggregates, RAID groups, volumes, and spares as discussed during the planning and assurance meetings 14. Configure all licensed protocols 15. Verify data access of all required protocols in preparation of Data Migration 16, Test cluster failover and auto support settings 17. Cluster -Mode Administration knowledge transfer NetApp Migration Assistance 1. Conduct a data migration planning session 2. Ensure functionality of all protocols in preparation for migration 3. Install 7 Mode Transition Tool (7MTT) on customer provided CIFS, NFS and LUN migration 4. Migrate all volumes identified by customer from existing FAS2240 to FAS2600 5. - Migrate all archive data from existing 7-Mode FAS3200 to C-Mode FAS2600 temporarily for FAS3200 upgrade 6. Migrate all archive data back to FAS2600 from the FAS2600 after C-Mode upgrade is complete 7. Perform data migration cutover on determined schedule 8. Work with customer to determine data access is correct on all clients NetApp OnTap Upgrade to C-MODE of existing FAS3220 1. Conduct a planning meeting 2. Identify and document NetApp controllers 3. Identify and document attached networking hardware (IP and FCP) 4. Review physical cabling, configuration, and attachment of systems 5. Review all relevant code levels and provide upgrade recommendations for NetApp systems: a. data ONTAP b. Disk Firmware c. Shelf Firmware d. ACP Firmware e. RLMiBMC/SP Firmware f. Motherboard Firmware Page 1 of 7 Sirius Proprietary and Confidential City of Beaumont - NetApp Migration Services - 82292 - 9.26.17 Statement of Work. 6. Update code levels as discussed in planning meetings Snapmirror 1. Install primary and secondary SnapMirror licenses on each controller 2. .identify Snapmirror relationships 3. Identify Snapmirror relationship schedules 4. Identify Snapmirror retention/snapshot requirements 6. Perform the configuration of the SnapVault services, Snapmirror relationship configuration 6. Perform Snapmirror relationship definition, initialization, and baseline transfer of data. 7. Perform verification testing of: a. Functioning data backup and recovery b.. Data access on SnapVaultlSnapmirror destination system ACCEPTANCE CRITERIA This SOW will be deemed complete when the above tasks have been accomplished. RESPONSIBILITIES Sirius Responsibilities 1. Staff this effort with appropriately skilled individuals to perform the Services. 2. Promptly notify Customer of any unsafe condition about which Sirius has knowledge. 3. If applicable, document each task necessary to complete the Services and send a final report to Customer when such tasks are completed. Customer Responsibilities 1. Customer agrees that the acceptance criteria for this project will be met when all deliverables have been completed and accepted. 2. Back-up all data, software, operating systems, software configurations and networking configurations in preparation for and during the performance of the Services. Sirius shall not be liable for any lost, damaged or corrupted data. 3. Have the appropriate software and hardware available at the beginning of the project and ensure that the necessary hardware environment (operating system, network, ports) Is configured appropriately and is stable. 4. Customer will be responsible for data migration unless specified in the scope of services. 5. Prior to Sirius Consultant coming do -site for services, provide resource contact information; names, phone numbers, email addresses and location. 6. Provide Sirius with known scheduled outages, resource unavailability and project specific information forthe development of a cohesive project schedule. 7. Provide Sirius with access to Customer's facilities and appropriate resources as reasonably necessary for Sirius to fulfill its obligations hereunder, including but not limited to: an adequate work area, network access (including Internet access), telephones, terminal, access to PC -based printer, remote access to systems (if applicable). 8. Promptly notify Sirius of any unsafe condition about which Customer has knowledge acid to which Sirius resources could be exposed. Ji 9. Promptly notify Sirius of any accidents or injuries involving Sirius employees or subcontractors assigned to Customer. 10, Promptly inspect and accept Services and/or Deliverables upon completion by Sirius. DELIVERABLES This SOW will produce the following specific deliverables and/or objectives ("Deliverables"). Costs contained in this SOW were created based on these D611verables and objectives only. Tasks, dellverables and responsibilities not explicitly addressed within this SOW are beyond its scope and can only be provided pursuant to the change process described herein or pursuant to a separate SOW as mutually agreed to by both parties. Except as explicitly set forth In this SOW, Sirius shall have no obligation to provide maintenance or support services for Deliverables or to modify or remediate Deliverables in any manner following Customer's acceptance thereof. Page 2 of 7 Sldus Proprietary and Confidential City of Beaumont - NetApp Migration Services - 62232 - 9.26.17 Statement of Work 1. Functioning hardware and/or software as outlined in the "Scope of Services" section 2. Knowledge transfer ASSUMPTIONS Sirius has created this SOW under the following assumptions. if one or more of these assumptions proves to be invalid, costs and other project factors may be impacted. 1. Where appropriate, knowledgeable resources will be made available for functional questions and making business decisions. It is also expected that Customer staff will participate throughout the implementation. 2. Unless otherwise agreed, Sirius reserves the right to subcontract any or all portions of the Services contemplated pre -approved by Customer. 3. Performance of the Services defined by this SOW are not subject to any provisions of the laws, acts, or regulations listed below and shall not require Sirius to create, receive, use, disclose, or in any way take control or possession of any Information identified In such laws, acts or regulations: a. Personal Information as defined by 201 Code of Massachusetts Regulation 17.00 (or any similarly defined information under an applicable state law); b. Nonpublic Personal Information as defined by the. Gramm-Leach-Biiley Act; c. Personally Identifiable Information as defined by the Family Educational Rights and Privacy Act; d. Cardholder Data as defined by Payment Card Industry (PCI) Data Security Standards; or e. Protected Health information, Electronic Protected Health information, or Individually identifiable Health Information as defined -by the Health Insurance Portability and Accountability Act and the Health Information Technology for Economic and Clinical Health Act. 4. Sirius may deliver services at Customer location or a remote location. 5. If knowledge transfer is listed as a deliverable, it should be noted that such knowledge transfer Is not a replacement for classroom training but is intended to help the Customer gain a working knowledge of implementation details specific to their environment. Customer should conslddr attending training provided by the manufacturer. 6. This SOW will be scheduled around local resource availability. If, due to Customer's schedule, a local resource cannot be used, Customer will be charged for reasonable out-of-pocket travel and living expenses; and a Change Request for this SOW will be submitted to Customer for their acknowledgment. SCHEDULE Sirius and Customer will determine a schedule for work to be performed once execution of this SOW occurs. This schedule will include expected response times for both Sirius and the Customer to review and complete tasks.. Sirius will use commercially reasonable efforts to timely complete the Services in accordance with the agreed upon schedule. Sirius will not be liable for any delays In performance related to Customer's failure to perform its obligations .under this SOW or Customer's failure to make any facilities or equipment necessary for performance available to Sirius. In the event any delays In performance result In additional charges under this SOW, said charges will be agreed upon in a Change Request using the process detailed below. FEE SCHEDULE Services Costs The Services will be provided for a fixed price of $22,000.00. Customer will be invoiced upon completion of the Services. Page 3 of 7 Sirius Proprietary and Confldential City of Beaumont - NetApp Migration Services - 82232 - a.26.17 Statement of Work Travel Costs_ Travel costs are included in the Services costs above provided two weeks' notice is given to Sirius. SERVICES COORDINATION Customer designates the following authorized representative assigned to serve as the primary point, of contact for communication, issue escalation, contract administration, project scope change administration, and acceptance of Deliverables and/or Services as set forth herein. SITE OF PERFORMANCE Performance of the Services may be at the following Customer location(s) or may be performed from a remote location on the system located at the address listed below: WORN H. •.:1 INC toi+Yiiwi�' �a" '• :..E i� cR, oe, 801 Main St.; Ste. 315 801 Main Street Beaumont TX 77701 Beaumont TX 77701 ACCEPTANCE Upon completion of the Seryices, Sirius will submit a Completion Document Ina form set forth at Exhibit A. Customer will return the Completion Document in accordance with its instructions within three (3) business days from the date of receipt thereof. If Customer reasonably believes that Sirius failed to substantially complete the Services in accordance with this. SOW, Customer will notify Sirius in writing of its reasons for rejection of the Services or any portion thereof within three (3) business days from Customer's receipt of the Completion Document. if Sirius does not receive the signed Completion Document or written notification of the reasons for rejection within three (3) business days of Customer's receipt thereof, the absence of Customer's response will constitute Customer's acceptance of the Services and a waiver of any right of rejection. CHANGE REQUESTS From time to time Customer may request, or Sirius may propose, that Sirius implement a change to the Services reflected in this SOW Including, without limitation, (a) a change to the scope of Services, or (b) a change in the prioritizatlon or manner in which Sirius is performing the Services (each, a "Change"). In the event of the occurrence of a mutually agreed Change, Sirius shall prepare and provide to Customer a proposed change order. Sirius shall include in the proposed change order the effect, if any, the Change will have on Sirius' schedule of delivery of the Services, and if there wlll be any effect on the estimated cost or other'Customer payments. Sirius shall not be responsible or liable for any delays, costs or damages resulting from Customer's rejection of, or delay in approving, a proposed change order relating to a Change. In the event the authorized representative of Customer requests that Sirius perform work without a mutually agreed upon change order, Customer shall compensate, Sirius for the additional fees and expenses incurred by Sirius related thereto. In the event the Customer desires to retain Sirius for additional services outside the scope of the Services to be provided hereunder, Customer and Sirius agrees to execute and deliver such additional statements of work to evidence the additional services to be provided by Sirius. NO SOLICITATION Upon Customer's signature of this SOW and for a period of one year following completion, expiration or termination of this SOW, neither party will, directly or indirectly, solicit to employ or employ any of the current employees or Independent contractors of the other party (or subcontractors or independent contractors) who are involved In the performance of Services under this SOW, without obtaining the prior written consent of such party. Notwithstanding the foregoing, solicitation of a party's current employees, subcontractors or Independent contractors who are not Page 4 of 7 Sirius Proprietary and Confidential City of Beaumont - NetApp Migration Services - 82232 - 9.26J7 Statement pf Work involved in the performance of Services under this SOW by means of a general media solicitation or trade publication or advertisement shall not constitute a breach of this provision. This provision will survive the completion, expiration, or termination of this SOW and/or the Agreement. INTELLECTUAL PROPERTY Upon full payment of all amounts due Sirius under thls SOW and the Agreement. Customer shall own all rights, title, and interest in and to the Deliverables and all changes, modification or improvements related thereto, developed by Sirius under this SOW. Sirius hereby grants, sells, assigns, and conveys to Customer all rights of Sirius in and to the Deliverables and the tangible and intangible property rights relating to or arising out of the Deliverables, Including, without limitation, patent, copyright, trade secret, trademark, and other proprietary rights. Deliverables shall not Include, and the transfer of any rights hereunder shall not apply to, Background Technology (as hereinafter defined) or any software, materials or other technology which Is owned or controlled by a third party ("Third Party Technology"). "Background Technology" means all processes, tools, works of authorship, programs, data, utilities or other intellectual property, in whatever form, that Sirius prepared or had prepared outside the scope of the Services provided hereunder and are included in, or necessary to, the Deliverable. Sirius Background Technology, working papers, scripts, proprietary methodology and confidential information belong exclusively to Sirius, including to the extent included in the Deliverable. Customer is granted a nonexclusive license to use Sirius Background Technology or Third Party Technology for the Ilmlted purpose of implementing the Deliverable for Customer's Internal purposes. PROPRIETARY AND CONFIDENTIAL This SOW contains confidential and proprietary information of Sirius and its vendors. Information contained in this SOW may not be disclosed, disseminated, or otherwise revealed to any party outside of Customer or any party within Customer who is not privileged to receive such information without the express written permisslon of Sirius or as may be required by law. There is no obligation to maintain the confidentiality of any information which was known to Customer prior to receipt of such information from Sirius, or becomes publicly known through no fault of Customer, or is received without obligation of confidentiality from a third party owing no obligation of confidentiality to Sirius. Page 5 of 7 Sirius Proprietary and Confidential City of Beaumont - NetApp Migration Services - 82232 - 9.26.17 , DocuSign Envelope ID: 5EB07268-085E-4BEA-9E8B-07877599166D Statement of Work ACCEPTANCE & AUTHORIZATION . This SOW expires If not signed by Customer and returned to Sirius (as set forth below) within thirty (30) days of September 20, 2017. However, this SOW shall not be binding or effective until countersigned by Sirius. If performance of the Services does not commence within ninety (90) days of the date hereof, this SOW will automatically terminate In the absence of a written amendment rescheduling the Services. Please indicate your acceptance of this SOW by signing below and returning to: Services Operations Team by email to Brandon,Garwood*sirluscom,com. Please note, all pages of SOW are required. CITY DF BSAUMONT By: Name: Title: Ali -- Date: % ` / • / PO# (if applicable): 0 S1RIU G}15 P1 MR SOLUTIONS, INC. !'bin.in it, t�l , �,Wt^t{b v ' By: Name: Bonnie M. Cerrito Title: Sr. VP — Contracts and Financial Services Date: 10/12/2017 1 23:44 CDT SOW Number: 82232 7 Page 6 of 7 Slrlus Proprletary and Confidenilal Clly of Beaumont - NotApp Migration Services - 82232 . 9,26.17 M DocuSign Envelope ID: E13EOC80-FEF1-4E71-9E81-C3A80651DBC7 CITY OF BEAUMONT Sirius Computer Solutions, Inc. 801 MAIN STREET 10100 Reunion Place, Suite 500 161 San Antonio, TX 78216 BEAUMONT, TX 77701 www.sirluscom.com Client Executive: Quote Date: 10125/17 Michelle Leben Explres: 06/18/2017 Phone: (713) 463 -1604 CITY OF BEAUMONT - NetApp rental quoto Email: Proposal il: PR206725.1 mlcheife.leben@siriuscom.coni Part it FAS2552A-20i-R6 D82246-1014-24S-R5 FREiGHT2 besorlpllon FAS2552,HA.24x600G8 10K SAS DSK SHLF,24x600GB,OG,101t,SAS Roundtrip freight to/from 77701 Qty Ext. Sale Price 1 $1,750.00 1 $1,611.i1 i $s85.00 Subtotals $3,746.11 Shipping and Handling: $0.00 Total: $3,746.11 Unless otherwise noted, the price stated herein does tint Include applicable taxes, which may be added at the tlmo.of Invoice. The price stated above for shipping and handling Is subject to change In the event Customer requests expedited shipping, whether such request is made before or after acceptance of this Purchase Authorization by Customer. This proposal Is valid if ordered on or before 06/1812017. Until Sirius receives and accepts a Purchase Order or this Purchase Authorization for the solution proposed, pricing provided In this Proposal is subject to change based on manufacturer's pricing schedule. The Products contained on this Order may be delivered to the Customer through multiple shipments based upon supplier availability, and Customer agrees to pay a partial payment of the total purchase price stated above for any such partial shipment of products, All of the Information provided in this Proposal is considered confldantlal and proprietary between Sirius and CITY OF BEAUMONT, Information enclosed In this Proposal may not be disclosed, disseminated, or otherwise revealed to any party outside of CITY OF BEAUMONT or any party within CITY OF BEAUMONT who is not privileged to receive such information, unless required by law. Your contract number(s), currently on file, Is as follows: Agreemont Type: Customer Agreement Agreement Number: 1-90PN-CA This Proposal Is subject to the towns and conditions of the above referenced Agreement(s). Acceptance of this Proposal by an authorized representative of CITY OF BEAUMONT will be deemed the equivalent of a Client Purchase Order, which will authorize Sirlus to order the Products and Services listed In this Proposal. DocuSign Envelope ID: E13EOC80-FEF1-4E71-9E81-C3AB0651DBC7 Accepted by; CITY OF BEAl1MONT Signature of Authorized Representative-. ky IL Printed Name. —� 1 Title of Authorized Representative We fined Ship Ib Address: Approved by: Slrlus.Computer5olutions, Inc, �ocuSlgned by; (,Lmfa —�—�85}a43a644E4✓3�... Signature of Authorized Representative Bonnie M. Cerrito Printed Name Sr, Vice President - Contracts & Financial Services Title of Authorized Representative 10/26/2017 1 14:33 CDT Date Signed Bill to Address: Ship to contnol(Name,Phone and Email): BIII to oontacl(Name,Phone and Email) :