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HomeMy WebLinkAboutMIN SEP 19 2017BEAUMONT T E X A S M I N U T E S- CITY OF BEAUMONT W.L. Pate, Jr., At -Large BECKY AMES, MAYOR Gethrel Wright, Mayor Pro Tem Virginia H. Jordan, Ward I CITY COUNCIL MEETING Michael D. Getz, Ward II Audwin Samuel, Ward III September 19, 2017 Robin Mouton, Ward IV Tyrone E. Cooper, City Attorney Kyle Hayes, City Manager Tina Broussard, City Clerk The City Council of the City of Beaumont, Texas, met in a regular session in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551 on September 19, 2017, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Presentation and Recognition Public Comment: Persons may speak on scheduled agenda item No. 8-11/Consent Agenda Consent Agenda Mayor Ames called the council meeting to order at 1:37 p.m. Associate Pastor Oscar Evans with Emanuel Baptist Church gave the invocation. MayorAmes led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor Ames, Mayor Pro Tem Wright, Councilmembers Jordan, Getz, Pate, Samuel and Mouton (arrived at 2:08 p.m.). Also present were Kyle Hayes, City Manager; Tyrone Cooper, City Attorney; Tina Broussard, City Clerk. Proclamations, Presentation, Recognitions Presentation — Mr. Susheel Kumar gave a presentation in regards to the Small Business Administration Office, Disaster Administration "Pray Beaumont Day" - September 24, 2017 - Proclamation read by Councilmember Wright; accepted by Pastor Roosevelt Henry and other Pastors "National Rehabilitation Awareness Week" - September 17 — 23, 2017 - Proclamation read by Mayor Ames; accepted by Todd Lorenz, CEO of PAM Rehabilitation "Suicide Prevention Month" - September, 2017 - Proclamation read by Councilmember Getz; accepted by Monique Sennett, Spindletop Center "Constitution Week" - September 17-23, 2017 - Proclamation read by Councilmember Pate; accepted by Jan Droptini, Colonel George Moffett Chapter, National Society Daughters of the American Revolution Minutes — September 18, 2017 Mayor Ames read the announcement regarding Executive Session being held at the conclusion of the General Business portion of the meeting. Public Comment: Persons may speak on scheduled agenda items 8-11/Consent Agenda None CONSENT AGENDA Approval of minutes — August 28, 2017, August 31, 2017, September 12, 2017 Confirmation of committee appointments — None A) Authorize the City Manager to enter into a contract with Trillium CNG to provide operation and maintenance services for Compressed Natural Gas (CNG) fueling stations at Beaumont Transit — Resolution 17- 183 B) Authorize the execution of a revised Air Monitoring Site Agreement with the Texas Commission on Environmental Quality (TCEQ) — Resolution 17-184 Councilmember Wright moved to approve the Consent Agenda. Councilmember Pate seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM WRIGHT, COUNCILMEMBERS JORDAN, GETZ, PATE, SAMUEL AND MOUTON NAYS: NONE MOTION PASSED GENERAL BUSINESS Consider a request for a rezoning from NC (Neighborhood Commercial) to GC MD (General Commercial -Multiple Family Dwelling) or a more restrictive zoning district for property located at 5250 Helbig Road. Eco -Site is requesting a rezoning from NC (Neighborhood Commercial) to GC -MD (General Commercial - Multiple Family Dwelling) for the property located at 5250 Helbig Road. The property is currently occupied by a church. The NC (Neighborhood Commercial) District, is primarily intended for retail sale of convenience goods or personal services primarily for persons residing in adjacent residential areas. GC -MD (General Commercial - Multiple Family Dwelling) Districts, is specifically intended for commercial development. The property is surrounded by residential zoning districts and residential development. GC -MD zoning would be incompatible with other zoning in the area and would leave the property susceptible to development that could be harmful to surrounding properties. Minutes — September 18, 2017 The purpose of the proposed rezoning is to accommodate a cell tower. If the property were to be rezoned to GC -MD, a Specific Use Permit would still be required to allow a cell tower at this location. This use is not compatible with the residential neighborhood. In addition, the ordinance requires a 200' setback from residential zoning for a cell tower. In orderto install a cell tower at this location a variance would be required for this setback requirement. At a Joint Public Hearing held on August 21, 2017, the Planning Commission recommended 5:3 to deny a request for a Rezoning from NC (Neighborhood Commercial) to GC -MD (General Commerical -Multiple Family Dwelling) or a more restrictive zoning district for property located at 5250 Helbig Road. Denial of the ordinance. Being Plat D21, Tract 85-13, F. Bigner Survey, Beaumont, Jefferson County, Texas, containing 3.96 acres, more or less. Councilmember Mouton moved to DENY AN ORDINANCE ENTITLED AN ORDINANCE AMENDING CHAPTER 28 OF THE CODE OF ORDINANCES OF BEAUMONT TEXAS, AND IN PARTICULAR THE BOUNDARIES OF THE ZONGING DISTRICTS, AS INDICATED UPON THE ZONING MAP OF BEAUMONT, TEXAS, BY CHANGING THE ZONING OF PROPERTY PRESENTLY ZONED NC (NEIGHBORHOOD COMMERCIAL) DISTRICT TO GC -MD (GENERAL COMMERCIAL -MULTIPLE FAMILY DWELLING) DISTRICT FOR PROPERTY LOCATED AT 5250 HELBIG ROAD, BEAUMONT, JEFFERSON COUNTY, TEXAS; PROVIDING FOR SEVERABILITY, PROVIDING FOR REPEAL AND PROVIDING A PENALTY. Councilmember Jordan seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM WRIGHT, COUNCILMEMBERS JORDAN, GETZ, PATE, SAMUEL AND MOUTON NAYS: NONE MOTION DENIED 2. Consider a request for a rezoning from NC (Neighborhood Commercial) to RM -H (Residential Multiple Family -Dwelling -Highest Density) for property located at 1698 Franklin Street. Alfredo Francisco would like to rezone the property at 1698 Franklin Street to RM -H (Residential Multiple Family Dwelling - Highest Density) District. The property is currently zoned NC (Neighborhood Commercial). Although the property is zoned commercial, a new house was recently constructed on the property. The zoning ordinance states, "The limitations on nonconforming uses in section 28.04.005(c), shall not apply to any residential use existing at the time of the adoption of this chapter." The NC zoning of the property is now creating issues for the property owner as the setback requirements are more restrictive than in a residential zoning district. Rezoning the property will allow the property owner to construct a new storage building and meet setback requirements. At a Joint Public Hearing held on August 21, 2017, the Planning Commission recommended 8:0 to approve a request for a rezoning from NC (Neighborhood Commercial) to RM -H Minutes — September 18, 2017 (Residential Multiple Family Dwelling -Highest Density) for property located at 1695 Franklin Street. Approval of the ordinance. Councilmember Pate moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE AMENDING CHAPTER 28 OF THE CODE OF ORDINANCES OF BEAUMONT, TEXAS, AND IN PARTICULAR THE BOUNDARIES OF THE ZONING DISTRICTS, AS INDICATED UPON THE ZONING MAP OF BEAUMONT, TEXAS, BY CHANGING THE ZONING OF PROPERTY PRESENTLY ZONED NC (NEIGHBORHOOD COMMERCIAL) DISTRICT TO RM -H (RESIDENTIAL MULTIPLE FAMILY DWELLING -HIGHEST DENSITY) DISTRICT FOR PROPERTY LOCATED AT 1698 FRANKLIN STREET, BEAUMONT, JEFFERSON COUNTY, TEXAS, PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL AND PROVIDING A PENALTY. Councilmember Mouton seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM WRIGHT, COUNCILMEMBERS JORDAN, GETZ, PATE, SAMUEL AND MOUTON NAYS: NONE MOTION PASSED Ordinance 17-056 3. Consider a request for a rezoning from RS (Residential Single Family Dwelling) to LI (Light Industrial) and a Specific Use Permit to allow a Recreational Vehicle Park for property located on the southeast side of the 6100 block of Fannett Road. Olues Olivier is requesting a rezoning from RS (Residential Single Family Dwelling) to LI (Light Industrial) with a Specific Use Permit to allow a Recreational Park on property located along the southeast side of Fannett Road in the 6100 block. The proposed RV park would consist of 150 units. Property to the south and across Fannett Road to the west is zoned LI. Therefore, the proposed zoning is consistent with property in the area. Sewer lines will need to be extended to the property by the applicant. Drainage has the potential to be an issue, and must be addressed in the design phase. At a Joint Public Hearing held on August 21, 2017, the Planning Commission recommended 6:2 to deny a request for a Rezoning form RS (Residential Single Family Dwelling) to LI (Light Industrial) with a Specific Use Permit to allow a Recreational Vehicle Park for property located at the southeast side of the 6100 block of Fannett Road. Denial of the ordinance. Councilmember Mouton moved to DENY AN ORDINANCE ENTITLED AN ORDINANCE AMENDING CHAPTER 28 OF THE CODE OF ORDINANCES OF BEAUMONT, TEXAS, AND IN PARTICULAR THE BOUNDARIES OF THE ZONING DISTRICTS, AS INDICATED UPON THE ZONING MAP OF BEAUMONT, TEXAS, BY CHANGING THE ZONING OF PROPERTY PRESENTLY ZONED RS (RESIDENTIAL SINGLE FAMILY DWELLING) DISTRICT TO LI (LIGHT INDUSTRIAL) DISTRICT FOR PROPERTY LOCATED ON THE SOUTHEAST SIDE OF THE 6100 BLOCK OF FANNETT ROAD, BEAUMONT, JEFFERSON COUNTY, TEXAS; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL AND PROVIDING A PENALTY. Councilmember Jordan seconded the motion. Minutes — September 18, 2017 AYES: MAYOR AMES, MAYOR PRO TEM WRIGHT, COUNCILMEMBERS JORDAN, GETZ, PATE,, SAMUEL AND MOUTON NAYS: NONE MOTION DENIED 4. Consider a request for a Specific Use Permit to allow apartments in a GC -MD -2 (General Commercial -Multiple Family Dwelling) District for property located at 7155 Calder Avenue. This item was pulled Ng and Av Investment L.L.C., is requesting a Specific Use Permit to construct apartments at 7155 Calder Avenue. The complex would consist of 48 one (1) bedroom units and 8 two (2) bedroom units. Surrounding properties to the east and south are zoned RM -H (Residential Multiple Family Dwelling - Highest Density), containing town house condominiums and apartments. Therefore, apartments would be consistent with other uses in the area. Drainage is a concern for this property. Several possible solutions to the drainage issues have been submitted by Drainage District #6. At a Joint Public Hearing held on August 21, 2017, the Planning Commission recommended 7:1 to deny a request for a Specific Use Permit to allow apartments in a GC -MD -2 (General Commercial -Multiple Family Dwelling) district for property located at 7155 Calder Avenue. Approval of the Specific Use Permit with the condition that the applicant/project meet all Drainage District No. 6 requirements. 5. Consider a request for a Specific Use Permit to allow a new elementary/secondary school in an RM -H (Residential Multiple Family Dwelling Highest Density) District on the South side of Park North Drive. Hughen/Bob Hope School is requesting a Specific Use Permit to allow a school on the south side of Park North Drive. The grade levels will range from Pre -K to 9th grade. Ten to twelve modular buildings would be installed, initially, designed to accommodate up to 360 students and staff. The school has future plans to construct a permanent facility and remove the modular buildings; in the future. A new Specific Use Permit would need to be submitted for all future plans. At a Joint Public Hearing held on August 21, 2017, the Planning Commission recommended 7:1 to approve a request for a Specific Use Permit to allow a new elementary/secondary school in an RM -H (Residential Multiple Family Dwelling -Highest Density) District with the following conditions: Meet all Drainage District #6 drainage requirements. (see attached) 2. Sidewalk must be provided along Park North Drive. 3. Landscaping must be provided to meet ordinance requirements for parking areas and buffers. Minutes — September 18, 2017 4. Dumpster must be screened completely from street with fencing and landscaping, and located a minimum of 25' from adjacent properties. 5. Ensure all portable buildings will be accessible via ADA guidelines from the parking lot drop off area. 6. Modular buildings must meet all City of Beaumont building code requirements. Approval of the ordinance with the following conditions: Meet all Drainage District #6 drainage requirements. (see attached) 2. Sidewalk must be provided along Park North Drive. 3. Landscaping must be provided to meet ordinance requirements for parking areas and buffers. 4. Dumpster must be screened completely from street with fencing and landscaping, and located a minimum of 25' from adjacent properties. 5. Ensure all portable buildings will be accessible via ADA guidelines from the parking lot drop off area. 6. Modular buildings must meet all City of Beaumont building code requirements. Councilmember Samuel moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE GRANTING A SPECIFIC USE PERMIT TO ALLOW A NEW ELEMENTARY/SECONDARY SCHOOL IN AN RM -H (RESIDENTIAL MULTIPLE FAMILY DWELLING -HIGHEST DENSITY) DISTRICT ON THE SOUTH SIDE OF PARK NORTH DRIVE, WITH THE CONDITIONS, IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. Councilmember Pate seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM WRIGHT, COUNCILMEMBERS JORDAN, GETZ, PATE, SAMUEL AND MOUTON NAYS: NONE MOTION PASSED Ordinance 17-057 6. Consider a request for a Specific Use Permit to allow a gaming site in an NC (Neighborhood Commercial) District for property located at 190 N. 23rd Street. Bryan's Food Stop is requesting a Specific Use Permit to allow a gaming site at 190 N. 23rd Street. The owner would like to add eight (8) 8 -liner machines to the existing convenience store. Based on a review of the site, there is not sufficient parking available for the existing use, but it is grandfathered as a convenience store. The City Traffic Division states that the new use would diminish efficient movement through the site, and generate congestion from the site at 23rd Street. Also, staff feels a gaming site would not be compatible with surrounding neighborhood uses. Minutes September 18, 2017 At a Joint Public Hearing held on August 21, 2017, the Planning Commission recommended 8:0 to deny a request for a Specific Use Permit to allow a gaming site in NC (Neighborhood Commercial) zoning for property located at 190 N. 23rd Street. Denial of the ordinance. COuncilmember Jordan moved to DENY AN ORDINANCE ENTITLED AN ORDINANCE GRANTING A SPECIFIC USE PERMIT TO ALLOW A GAMING SITE IN AN NC (NEIGHBORHOOD COMMERCIAL) DISTRICT AT 190 N. 23RD STREET IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. Councilmember Mouton seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM WRIGHT, COUNCILMEMBERS JORDAN, GETZ, PATE, SAMUEL AND MOUTON NAYS: NONE MOTION DENIED 7. Consider a request for a Specific Use Permit to allow retail, offices and restaurants in a GC - MD -2 (General Commercial -Multiple Family Dwelling) District for property located at 4490 Crow Road. -- NewQuest Properties would like to construct a new shopping center at 4490 Crow Road. The site may be occupied by retail, medical offices or restaurants. Traffic has the potential to be an issue at this location. The City Traffic Division would like to see a Traffic Impact Analysis of the property prior to development. This property is located in the flood hazard. Properties along Dowlen and Crow Roads are mostly developed in this area, creating large amounts of runoff during rain events. New flood maps show a BFE (Base Flood Elevation) of 27' just west of this property. Therefore, the lowest floor of new construction must be at least 18" above BFE. Landscaping requirements shall include 8 -foot privacy, wood or masonry, screening fences and 10' wide landscaped buffers along east and south property lines, as well as perimeter landscaping at right-of-way, and islands for parking areas. At a Joint Public Hearing -held on August 21, 2017, the Planning Commission recommended 8:0 to approve a request for a Specific Use Permit to allow retail, offices and restraunts in a GC -MD -2 (General Commercial -Multiple Family Dwelling) District for property located at 4490 Crow Road with the following conditions: Drainage from the entire site should be directed to its northwest corner so that it flows westerly instead of southerly down Crow Road. (Drainage District #6) 2. Sidewalk must be provided along Crow Road. 3. New construction must be elevated to at least 28.5' for the lowest floor. 4. Landscaping must be provided to meet ordinance requirements. 5. Dumpster must be screened completely from street with fencing and landscaping. Minutes — September 18, 2017 Dumpster shall be located a minimum of 25' from adjacent properties. Approval of the ordinance with the following conditions: Drainage from the entire site should be directed to its northwest corner so that it flows westerly instead of southerly down Crow Road. (Drainage District #6) 2. Sidewalk must be provided along Crow Road. 3. New construction must be elevated to at least 28.5' for the lowest floor. 4. Landscaping must be provided to meet ordinance requirements. 5. Dumpster must be screened completely from street with fencing and landscaping. Dumpster shall be located a minimum of 25' from adjacent properties. COuncilmember Pate moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE GRANTING A SPECIFIC USE PERMIT TO ALLOW RETAIL, OFFICES AND RESTAURANTS IN A GC -MD -2 (GENERAL COMMERCIAL -MULTIPLE FAMILY DWELLING -2) DISTRICT AT 4490 CROW ROAD, WITH THE CONDITIONS, IN THE CITY OF BEUAMONT, JEEFERSON COUNTY, TEXAS. Councilmember Wright seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM WRIGHT, COUNCILMEMBERS JORDAN, GETZ, PATE, SAMUEL AND MOUTON NAYS: NONE MOTION PASSED Ordinance 17-058 8. Consider approving an ordinance allowing the parking and occupancy of Recreational Vehicles (RVs), manufactured and industrialized housing as temporary living quarters within residential districts, while the damage to their property caused by Hurricane Harvey is being repaired. Use of Recreational Vehicles (RVs) and manufactured housing are prohibited by the Zoning Ordinance except in designated travel trailer and mobile home parks and subdivisions. However, as many as 2,000 households in Beaumont have been affected by Hurricane Harvey and many more in our region. The Federal Emergency Management Administration (FEMA) is attempting to provide housing in hotels and apartments. However, given the number of those affected throughout Southeast Texas, a survey of local hotels and apartment complexes found that not enough housing units are available. As a result of this housing shortage, other types of temporary housing will be necessary. Therefore, it would be in the best interest of the residents to allow temporary housing for one year. As the one year deadline approaches, residents, upon application to the Planning & Community Development Department, would be allowed the opportunity to request an. extension of up to six months. An extension could then be granted by the City Council if the home is still under construction, the resident is in litigation with their insurance company or if they have applied for and are awaiting CDBG disaster recovery assistance. Minutes — September 18, 2017 Approval of the Ordinance. Councilmember Jordan moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE ALLOWING A PERIOD OF ONE (1 ) YEAR WITH AN OPTION TO EXTEND UP TO SIX (6) MONTHS FOR THE PARKING, USE AND OCCUPANCY OF RECREATIONAL VEHICLES, MANUFACTURED AND INDUSTRIALIZED HOUSING AS TEMPORARY LIVING QUARTERS ON RESIDENTIAL PROPERTY DURING THE PERIOD OF REPAIR OR RECONSTRUCTION OF DAMAGE TO PROPERTY CAUSED BY HURRICANE HARVEY; PROVIDING FOR SEVERABILITY; AND PROVIDING A PENALTY. Councilmember Wright seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM WRIGHT, COUNCILMEMBERS JORDAN, GETZ, PATE, SAMUEL AND MOUTON NAYS: NONE MOTION PASSED Ordinance 17-059 9. Consider authorizing the City Manager to award a bid to LD Construction, of Beaumont for the Calder Avenue Asphalt Resurfacing Project from Arlington Drive to Phelan Boulevard. This section of Calder Avenue is a heavily traveled, two (2) lane roadway, that has experienced numerous failures and after continual repair efforts now requires resurfacing to extend the life of the roadway. On August 24, 2017, bids were solicited for furnishing all labor, materials, equipment, and supplies for the project. Three (3) bids were received as indicated in the table below: Contractor Location Bid Amount Old Castle Materials Texas, Inc., dba Gulf Coast an Old Castle Company Beaumont, TX $638,409.00 LD Construction Beaumont, TX $671,183.00 ALLCO, LLC Beaumont, TX $775,199.00 Section 0100 Instruction to Bidders in the advertised contract documents states: 1. COMPETENCY OF BIDDERS - In selecting the lowest, responsive, responsible Bidder, consideration will be given to the financial standing and ability of the Bidder to satisfactorily complete the job being bid. Also, consideration will be given to the competence, judgment, skill, ability and capacity of the Bidder to perform the work in accordance with the terms and conditions of the specification. Finally, consideration will be given to the past experience of the municipality with the Bidder and the experience of the Bidder with other governmental entities As per this section, the Public Works Engineering staff recommends disqualification of the lowest bidder due to past work history, and therefore proposes this project be awarded to the second lowest bidder, LD Construction in the amount of $671,183.00. A total of 90 calendar days are allocated for completion of the project. Approval of resolution. Minutes — September 18, 2017 Councilmember Jordan moved to APPROVE A RESOLUTION THAT THE BID SUBMITTED BY LD CONSTRUCTION, OF BEAUMONT, TEXAS, IN THE AMOUNT OF $671,183.00 FORA CONTRACT TO PROVIDE ALL LABOR, MATERIALS, EQUIPMENT AND SUPPLIES FOR THE CALDER AVENUE ASPHALT RESURFACING (ARLINGTON DRIVE TO PHELAN BOULEVARD) PROJECT BE REJECTED BY THE CITY OF BEAUMONT. Councilmember Wright seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM WRIGHT, COUNCILMEMBERS JORDAN, GETZ, PATE, SAMUEL AND MOUTON NAYS: NONE MOTION PASSED Resolution 17-185 10. Consider authorizing the City Manager to award a bid to ALLCO, LLC, of Beaumont for the Bigner Road Asphalt Resurfacing Project, from Roland Road to East Lucas Drive. This section of Bigner Road is a heavily traveled, two (2) lane roadway, that has experienced numerous failures and after continual repair efforts now requires resurfacing to extend the life of the roadway. On August 24, 2017, bids were solicited for furnishing all labor, materials, equipment, and supplies for the project. Three (3) bids were received as indicated in the table below: Contractor Location Base Bid Amount Old Castle Materials Texas, Inc., dba Gulf Coast an Old Castle Company Beaumont, TX $461,356.65 ALLCO, LLC Beaumont, TX $539,750.65 LD Construction Beaumont, TX $546,373.50 Section 0100 Instruction to Bidders in the advertised contract documents states: 1. COMPETENCY OF BIDDERS - In selecting the lowest, responsive, responsible Bidder, consideration will be given to the financial standing and ability of the Bidder to satisfactorily complete the job being bid. Also, consideration will be given to the competence, judgment, skill, ability and capacity of the Bidder to perform the work in accordance with the terms and conditions of the specification. Finally, consideration will be given to the past experience of the municipality with the Bidder and the experience of the Bidder with other governmental entities As per this section, the Public Works Engineering staff recommends disqualification of the lowest bidder due to past work history, and therefore proposes this project be awarded to the second lowest bidder, ALLCO, LLC in the amount of $539,750.65. A total of 120 calendar days are allocated for completion of the project. Capital Program. Approval of resolution. Minutes — September 18, 2017 Councilmember Samuel moved to APPROVE A RESOLUTION THAT THE BID SUBMITTED BYALLCO, LLC, OF BEAUMONT, TEXAS, IN THE AMOUNT OF $539,750.65 FOR A CONTRACT TO PROVIDE ALL LABOR, MATERIALS, EQUIPMENT AND SUPPLIES FOR THE BIGNER ROAD ASPHALT RESURFACING (ROLAND ROAD TO EAST LUCAS DRIVE) PROJECT BE REJECTED BY THE CITY OF BEAUMONT. Councilmember Mouton seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM WRIGHT, COUNCILMEMBERS JORDAN, GETZ, PATE, SAMUEL AND MOUTON NAYS: NONE MOTION PASSED Resolution 17-186 11. Consider authorizing the City Manager to award a bid to CleanServe, LLC, of Pearland, Texas for the Sanitary Sewer Evaluation Work Order Contract. As part of the City's Sanitary Sewer Overflow Initiative (SSOI), the Sanitary Sewer Evaluation Work Order Contract will be used to clean, televise, and evaluate the City's sanitary sewer collection system to identify cost effective methods to rehabilitate defective manholes and mainlines. On August 10, 2017, bids were solicited for furnishing all labor, materials, equipment, and supplies for the project. Three (3) bids were received. One (1) bid from Magna Flow Environmental Services was disqualified as being noncompliant with the Bid Schedule requirements. The two (2) qualified bids are outlined in the table below: Contractor Location Total Base Bid Allowance Total Award Amount CleanServe, LLC Pearland, TX $565,187.50 $25,000.00 $590,187.50 ALLCO Beaumont, TX $621,706.25 1 $25,000.00 $646,706.25 Based on a review of the bids received and the qualifications of the low bidder, the City Water Utilities Engineer recommends award to CleanServe, LLC in the amount of $590,187.50. The recommended award is for Base Bid Items No. 1 through 21 and the Allowance. A total of 730 calendar days are allocated for completion of the project. Approval of resolution. Councilmember Mouton moved to APPROVE A RESOLUTION THAT THE BID SUBMITTED BY CLEANSERVE, OF PEARLAND, TEXAS, FOR THE FURNISHING OF ALL LABOR, MATERIALS, EQUIPMENT AND SUPPLIES FOR THE SANITARY SEWER EVALUATION WORK ORDER CONTRACT IN THE AMOUNT OF $565,187.50, WITH A $25,000 ALLOWANCE, FOR A TOTAL AWARD OF $590,187.50, BE ACCEPTED BY THE CITY OF BEAUMONT. Councilmember Jordan seconded the motion. Minutes — September 18, 2017 AYES: MAYOR AMES, MAYOR PRO TEM WRIGHT, COUNCILMEMBERS JORDAN, GETZ, PATE, SAMUEL AND MOUTON NAYS: NONE MOTION PASSED Resolution 17-187 PUBLIC HEARING * Receive comments on the 2017 (FY 2018) proposed tax rate. Open: 2:32 p.m. None Close: 2:32 p.m. COMMENTS * Public Comments (Persons are limited to three minutes) Willie E. Coleman 3285 Blossom Beaumont TX Stated that he spoke to Council previously regarding the issue that he's having trying to obtain a permit for a building that he has moved into the City to add onto his daycare, stated that he has returned to give Council an update, stated that he still hasn't made any progress, since his last visit the problem has gone downhill, gave names of employees that he has talked to in Building Codes and still hasn't gotten anywhere within the two months that the building has been moved, would like to please get some help to resolve this matter Maria Padron 706 Ave E. Beaumont TX Spoke to Council regarding the rental of the Event Center on October 29, 2015, stated.that the contract that she signed specified a certain time that she was to use the Event Center, stated that her family and guest were forced to leave earlier than the contracted specified, that the security guards were disrespectful and aggressive, many of her guest were offended, the staff that was assigned to her event were screaming at her and the guest as they disrespectfully removed them for the building, felt that the actions of the security guards and the staff was an act of racial discrimination, asked Council who will pay her for the embarrassment her family and guests endured, her daughter's broken dream, or for the money wasted on the building, music, cake etc. Councilmembers/City Manager/City Attorney comments on various matters COUNCILMEMBER COMMENTS COUNCILMEMBER JORDAN - NONE COUNCILMEMBER GETZ - NONE Minutes — September 18, 2017 MAYOR PRO TEM MOUTON - NONE COUNCILMEMBER PATE - NONE COUNCILMEMBER SAMUEL - NONE COUNCILMEMBER MOUTON - NONE CITY ATTORNEY COOPER - NONE CITY MANAGER HAYES - NONE MAYOR AMES - NONE Open session of meeting recessed at 2:40 p.m. EXECUTIVE SESSION Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Ashely Scott v. City of Beaumont and Chief Anne Huff; Cause No. B-198,422 Tk�re b7ing no 7tion taken in Executive Session, Council adjourned. -7. , ...i,., , -.. - . Tina Broussard, City Clerk Minutes — September 18, 2017