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Home My WebLink AboutPACKET SEP 26 2017BEAUMONT TEXAS REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS SEPTEMBER 26, 2017 1:30 P.M. CONSENT AGENDA Approval of minutes — September 19, 2017 * Confirmation of committee appointments Gillian Jenkins would be reappointed to the Civil Service Commission. The term would expire October 3, 2020. (City Manager Kyle Hayes) A) Approve a resolution approving the write-off of uncollectible EMS and weed accounts B) Approve a resolution approving the write-off of uncollectible water accounts C) Approve a resolution approving a contract with Garden of Gethsemane Nursery & Landscaping for grounds maintenance of Tyrrell Park D) Authorize the City Manager to execute all documents necessary to accept funds associated with the "State and Community Highway Safety Grant Program" E) Authorize the City Manager to execute all documents necessary, specifically including a Common Area Advertising Agreement, in order for the Southeast Texas Auto Theft Task Force to maintain an ad panel display of public information regarding auto thefts at Parkdale Mall RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the following reappointment be made: Reappointment Gillian Jenkins Commission Civil Service Commission Beginning Expiration of Term of Term 09/26/2017 10/03/2020 The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 26th day of September, 2017. - Mayor Becky Ames - 0 :11A11 A y � T TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer. MEETING DATE: September 26, 2017 REQUESTED ACTION: Council consider a resolution approving the write-off of uncollectible EMS and weed accounts totaling $584,391.58 for which each individual account exceeds $1000. BACKGROUND This request is in accordance with the write-off policy approved by City Council on December 21, 1999. The policy gives Council the final authority to write-off an individual account receivable identified as uncollectible when the balance due exceeds $1,000.00. Accounts included are for transactions prior to October 2015 which have been sent to the collection agency and collection efforts have been unsuccessful for more than one year. A summary by receivable type is shown below. Weed Abatement Charges - $60,370.19 Original charge dates range from 2012 to 2015. EMS Ambulance Charges - $524,021.39 These charges from ambulance transports include uninsured claims or co -pay and deductibles that the customer is responsible for. The original charge dates range from 2011 to 2015 and accounts have been uncollectible for at least one year. Total to be written off - $584,391.58 If at any time an account becomes collectible after having been written off, the receivable shall be adjusted accordingly. The balance of the account shall be reinstated and payments shall be applied to that balance. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves, as an internal accounting procedure, the write- off of the following delinquent accounts totaling $584,391.58 for which each individual account exceeds $1,000, as shown on Exhibit "A" attached hereto: ; and, Weed Abatement Charges $60,370.19 EMS Ambulance Charges $524,021.39 BE IT FURTHER RESOLVED THAT these debts are not being extinguished or forgiven and if, at any time, an account becomes collectible after having been written off, the receivable shall be adjusted accordingly and the balance of the account shall be reinstated and payments shall be applied to that balance. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 26th day of September, 2017. - Mayor Becky Ames - WRITE OFF REQUEST - September 2017 ACCOUNTS $1000 and GREATER BY TYPE EMS 524,021.39 Weed Abatement 60,370.19 TOTAL 584,391.58 ABEYTA, RICHARD 1,566.00 ADAMS, MARK 1,692.50 ALEX, EDWARD ESTATE 1,064.20 ALFRED, STEPHEN 1,037.44 ALLEN, TIARA MONIQUE 3,191.50 ALLISON, TONI 1,508.50 ALSTON, MAE 1,709.00 ALVARADO, ROBERTO 1,628.00 ANDRES, LINTOLN 1,806.09 ARCELLA 1,457.90 ARMSTRONG, LASASHIA 2,417.00 ARMSTRONG, LATESHIA 1,719.50 ATTRA, JOHN JASON ESTATE 1,038.75 BAILEY, NILSHEILA DESHON 1,715.50 BAILEY, TRESSY 2,584.50 BARBIN, MAKISHA 2,338.50 BARROW, PATRICIA 1,590.00 BARRY, MONTY ETAL 1,289.00 BATISTE, D'ARMANI DZIR 1,552.00 BEATY, JACQUETTA 1,532.50 BELLE, ELIZABETH SAWYER 1,631.00 BENNETT, FLOYD LEONARD 16,936.50 BENOIT, JEREMIAH 1,781.50 BERGERON, PHILLIP 1,894.50 BERTRAND, ANTHONY JAMES 1,548.00 BILL, RONALD 1,532.50 BOBENOAUX, COURTLAND 2,536.50 BOWMAN, BUFFORD 1,629.50 BOYD, BERNARD 1,752.50 BRISCOE, DIANNA 1,583.50 BRISCOE, ELIZABETH 1,564.50 BRISENDINE, ANDY THOMAS 1,243.97 BRONSON, JERMAINE 3,733.00 BROOKS, VICTORIA 1,618.00 BROSNAHAN, BRUCE E 1,515.58 BROWN, MITCHELL 1,633.50 BROWN, RANDI 2,430.00 BRYDSON, JASON 1,657.00 EXHIBIT "A" 5/2011-9/2015 4/2012-9/2015 BURTON, KADISHA GABRIEL 2,467.50 BUTAUD, KARLE 1,721.50 CAMPBELL, MICHAEL 1,002.24 CANE, MARK 3,419.00 CARTER VERLINE (DECEASED) 2,004.60 CASTER, JOSEPH 1,551.00 CEZAR, J0HNNATTA 2,389.50 CHAMBERS, ANQUINETTE JANEA 1,612.50 CHAMBERS, JACQUELL 1,599.00 CHAPMAN, MISTY 1,605.00 CHOPANE, IVORY MICHELLE 1,589.50 COCO, CONCETTA 1,012.25 COLEMAN, PAUL 1,482.54 COLLINS, SHARELLE NICOLE 4,550.00 CONNOR, TERESA LOUISE 1,532.50 COOK, JOANN 1,575.00 COTTON, SAUNTEL 4,069.50 COURTS, HAROLD WARREN 3,151.00 CRAVENS, PATRICK A 1,559.75 DAVIS, HELEN (DECEASED) 1,314.50 DAVIS, WILSON 1,557.00 DICKSON (DECEASED), ETHEL 4,524.40 DICKSON, PASCAL DOLF 1,705.50 DIGGLES, DEANN 3,269.00 DIXON, QUINCY 1,534.00 DOBBS, TRACEY LEE 1,000.00 DRAKE, CATRINA HINES 2,439.00 DREW, GERALD DEAN 2,944.00 DUCKWORTH, TYESHA SHERR 3,088.00 DUNN, LEIGHANN 1,654.50 DUPLECHAIN IRENE 1,359.60 ELEY, GARY 2,434.00 ELIZONDO, GERARDO 1,548.00 ELLIOTT, CEDRIC 9,863.50 ELLSWORTH, CARLETON 1,718.00 FAULKNER, ALBERT 1,542.00 FIELDS, JOHN E 1,336.00 FIELDS, THEROWAYNE 6,716.44 FILLYAW, ANTHONY 1,722.50 FLETCHER, TENISHA 3,150.00 FLORES, CLEMENTE 1,752.00 FLORES, THERESA VERA 1,238.35 FRANCOIS, DERRICK 1,653.00 FRAZIER, HEATHER LYNN 1,620.50 FREEMAN, BARBARA 1,519.00 FUENTES, AURORA BERTHA 1,058.61 FULFER, KATTINA 1,583.50 GALLAGHER, DAWN 1,100.00 GALLIEN, SHAWNIQUE 1,595.00 GALLO, MONTE 1,555.00 GARDINER, CHERRY 1,569.00 GARNER, DAVID FRANKLIN 1,611.50 GARRETT, ISAAC JERICHO 2,118.40 GARRETT, RAVEN 1,091.20 GARRETT, SHAWN DALE 3,175.00 GILES DOLORES 1,000.25 GILFORD DAISEY 1,105.45 GINTHER, EILEEN 1,604.00 GOELOE; TONYA 1,546.50 GOFF, KENNETH LAYNE 2,445.00 GRAY, ROCHUNDA 1,608.50 GREEN, JANICIA JOTOA 3,954.50 GREEN, SHAKEITHA 1,635.00 GROGAN, GLENN 2,728.50 GUIDRY, YOLANDA 1,761.50 GUILLORY, BERNADETTE 2,802.08 GUILLORY, EBONY MONIQUE 2,401.50 GUILLORY, LAWRENCE ROY 2,395.00 GUILLORY, PAULA 3,236.50 HAMM, HOYT E 1,218.15 HAMPTON, MORAL 4,116.50 HARDING, CYNTHIA 1,501.00 HARMON, MARGUERITE 2,580.00 HARMON, ROBERT 2,305.50 HARPER, LESTER 1,620.50 HARRIS, CHARKEISHA RENE 1,729.50 HARRIS, JACQUES 4,664.00 HARRIS, WILLENE 1,477.00 HARRISON, RAKEEMA 2,326.50 HARVEST FOR LOST SOULS 1,053.25 HAWKINS, GREGORY TODD 1,621.50 HAYNES, TIMOTHY 1,642.50 HEMMINGWAY REID, JULIE 1,667.50 HERNANDEZ, VERONICA 1,540.50 HEUSNER, KEITH ARTHUR 5,567.50 HIRSCH, JAY 2,438.00 HOLLAND, ANGEL 1,623.00 HOPE, SHALONDA 3,371.50 HOWARD, JAMES 1,683.50 HUBBARD, YOLANDA JOHNSON 1,625.00 HUGHES, APRIL CRYSTAL 1,624.50 HUMBLE, SARAH PEBBLES 1,643.00 JABEZ CUSTOM DEV & CONST 1,074.85 JACKSON FRANKIE D 1,121.96 JACKSON, FELICIA KAYE 2,516.50 JACKSON, HOLLIS 1,782.50 JANISE, HYKEEM 1,570.00 JOHNSON, BRYSLYN 1,623.00 JOHNSON, KENDRICK DEVONNE 2,615.00 JOHNSON, MADDIE PETE 8,698.50 JOHNSON, MARCUS 1,573.50 JONES, JAMES 1,532.50 JONES, NELLENIA 1,585.00 JONES, STEPHANIE 3,864.00 JOSEPH, ALESA RUBIN 1,483.00 JOSEPH, CAREY 1,635.00 KELLY, GREGORY BLAND 1,677.50 KERR, NICOLE 1,624.50 KIRKLAND, WILBUR 1,623.00 KUHLMAN, CAROLYN 1,580.00 LAMB CAROLYN F ET AL 1,761.25 LANE, JERRY 1,411.00 LARTIGUE, JOHNNIE 1,109.13 LAWRENCE, CHERISH 4,294.00 LEE, BONAVENTURE 1,665.50 LEE, PAMELA 1,622.50 LEE, SUSAN 1,517.50 LEMALLE, ANTISSIA 1,290.00 LEVINE, PRINCESS FISHER 3,807.50 LEWIS, OSCAR 6,106.00 LEWIS, TRAVIS 2,308.50 LOCKETT, JANICE 3,397.00 LOMAX, DAVID 1,604.00 LUTHI, MICHELLE 1,539.00 MALDONADO, ALYCE RIVERA 1,746.50 MALDONADO, KRISTIN 3,097.00 MALVEAUX, MARY 1,530.00 MARK HARDIN MINISTRY INC 2,257.32 MARTIN, MATTHEW 1,552.50 MCINTOSH, GRACE 1,600.00 MCMANUS, JOHN 1,573.50 MELANCON, JOEL KEITH 1,268.62 MEZA, VERONICA SUSIE 1,645.50 MILLER, SHEA ANTHONY 1,577.50 MILLER, WILLIAM 1,664.50 MILLIGAN, KRISTEN 1,231.72 MOLO, COURTNEY 1,588.00 MONCEAUX, LAUREN 1,319.56 MOORE, ROBERT 1,625.00 NECHES LODGE NO 593 BPOE 1,635.00 NEWTON, ROSIE LEE 1,545.00 NGUYEN JEANIE T 1,172.25 NOBLES, GODFREY SAXON 1,750.00 NOBLES, LAKEISHA 1,599.00 OBERLE, JACQUELYN 1,629.00 OLIVER, MITCHELL JOSEPH 4,305.50 OWENS, SAMUEL 1,632.50 OZANE, LATOYYA 1,316.35 PALMER GWENDOLYN ANN 1,187.80 PARISH, TIMOTHY ANDREW 12,009.00 PATTERSON, ABE (DECEASED) 1,523.75 PAYNE, ABRIA 1,102.33 PENROD, LEWIS THOMAS 1,681.50 PERKINS, BILLY 3,111.00 POMONIS, MELISSA 1,215.35 R & B HOMES LLC 1,753.20 RAMIREZ, DEANNA 1,042.00 RAMSEY, ALFRED 1,798.50 RANDALL, ERICA DENEAN 2,438.00 REINHARDT, TIFFANY 1,784.00 ROBINSON, KELLY 1,856.50 ROCIO, GLORIA ANN 5,179.50 ROJAS, PETRA 1,355.00 RUCKS, JENNIFER 1,582.00 RUIZ GENOVEVA R 1,028.00 RUIZ, JOSE 1,010.67 SANDERS, KIMBERLY 1,654.00 SAUNDERS, ROBERT 1,565.00 SAVANT, TRACY 2,209.50 SAVOY, JUSTIN RAY 1,588.00 SAVOY, LEROY 4,068.50 SENEGAL, DELLA SUE 3,206.50 SHELTON, STEPHANIE 3,134.00 SIAS, SHATARA 1,626.00 SIGEE, TERRANCE 5,140.50 SIMIEN, IRVIN PAUL 2,972.00 SIMMONS JAMES 1,381.00 SIMON, EBONY 1,724.00 SIMON, ELTON 1,235.44 SIMON, JACOBY 1,549.00 SIMON, OLLIE 1,703.00 SINCLARE, MARIEANN ESTATE 1,640.00 SMITH, BYRON LEE 1,579.00 SMITH, CARL 2,281.50 SMITH, EVELLA ANN 1,489.00 SMITH, LESTINA 1,588.00 SNEED, ANGELA MARIE 1,525.00 SNIDER, RACHEL LYNN 1,880.94 SOLIS, FELICIA 1,517.50 SOLIS, JAVIER MARTIN 1,600.50 SPIKES OLIVIA 1,131.25 SPRADLEY, JORDAN 1,574.50 STANSIFER, HOLLIE 1,495.00 STEFFEN, RENEE 1,642.50 STEPHENS, CAROLYN ANN 1,571.50 STEVENSON, LAJANARA 1,652.00 STROTHERS, JAMES 5,592.00 SUNLIGHT BAPTIST CHURCH 1,471.25 SUTTON, CLARENCE 1,850.00 SWAYZER, DOUGLAS 1,593.50 TATUM MYRTLE LAVERGNE 1,198.75 TAYLOR, JENNIFER LEIGH 1,639.00 TAYLOR, MICHAEL CHESTER 1,514.50 TERRELL LAVERT BLANCHETT 1,795.75 THOMAS, CHESTER 1,112.00 THOMAS, LORETTA 2,236.50 TIMS, JOHN 2,499.50 TITTLE, SUMMER CHANTEL 1,577.50 TUCKER, STACEY HARRIS 1,720.00 TURNER, CORDELIA 1,668.00 TYLER, JAMES 2,312.00 TYLER, KEVIN DEWAYNE 1,561.00 USAN HEBERT ESTATE 1,873.75 VERRET, ERICA NATASHA 1,504.00 VIDAL, DARYL 1,525.00 VILLALOBOS, TOMAS (DECEAS 1,192.00 WADE, TARANCE 2,329.50 WALKER, PETER 1,615.50 WALLS, GEORGE 1,542.00 WALTON, CHRISTINE 1,601.50 WALTON, DORIS ELAINE 1,537.00 WARREN SHIRLEY 1,682.50 WASHINGTON, SARAH 1,095.80 WASH INGTON,.SHANNON 1,746.00 WATKINS, JASON 1,540.00 WEBB, DAN & JUDY 1,356.50 WELLS, LATONYA 1,697.00 WELLS, MERSADES 2,572.50 WENNSTROM FRANCES ETAL 1,193.72 WEST, LARISSA KAY 1,722.50 WHITE, ALECIA 1,603.50 WHITE, JOSEPH QUINCY 1,568.50 WHITEHEAD, RUFUS DEIDRICK 1,566.00 WHITTINGTON, LANARD 1,620.00 WILDE, DONNA 1,514.50 WILLIAMS, AUDREA 1,537.00 WILLIAMS, BETTIE 1,176.29 WILLIAMS, CURTIS 1,528.00 WILLIAMS, EDDIE ROY 2,272.50 WILLIAMS, QUENTIN 1,511.50 WINFORD, CLARENCE 1,561.00 WITT, GARY 1,596.00 WOMACK, KARLA 1,605.00 WOOLWINE, CHARLOTTE 1,464.54 WYATT, ABENI 1,463.50 584,391.58 �1�,,A �T TEXAS TO: City Council FROM: Kyle Hayes, City Manager / PREPARED BY: Todd Simoneaux, Chief Financial Officer? MEETING DATE: September 26, 2017 REQUESTED ACTION: Council consider a resolution approving the write-off of uncollectible water accounts totaling $16,887.06 for which each individual account exceeds $1,000. BACKGROUND This request is in accordance with the City's current write-off policy as previously approved by City Council. The policy gives Council the final authority to write-off an individual account receivable identified as uncollectible with a balance due that exceeds $1,000.00. All accounts have been terminated for at least one year and collection efforts have been unsuccessful. The termination dates for these accounts range from April of 2015 through March of 2016. A detailed report is attached. A customer with a written off account will not be able to obtain new water service with the City until the delinquent balance has been paid. If at any time it is determined such a customer is associated with a new or an existing account, the written off amount will be reinstated and transferred to that account for payment. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT, in accordance with adopted policy, the Council hereby approves the write-off of uncollectible water accounts totaling $16,887.06 for which each individual account exceeds $1,000, as shown on Exhibit "A," attached hereto; and, BE IT FURTHER RESOLVED THAT these debts are not being extinguished or forgiven and if, at any time, an account becomes collectible after having been written off, the receivable shall be adjusted accordingly and the balance of the account shall be reinstated and payments shall be applied to that balance. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED by the City Council of the City of Beaumont this the 26th day of September, 2017. - Mayor Becky Ames - PREPARED 9/15/17, 10:29:05 COLLECTION REPORT PROGRAM UT212L City of Beaumont - Customer Service ------------------------------------------------------------------------------------------------------------------------------------ SELECTION CRITERIA: TERMINATIONS THRU DATE: SELECT TRAN. DATE: FROM AMOUNT GREATER THAN: AMOUNT LESS THAN: COLLECTION AGENCY: HELD ACCOUNTS: ORDER: 3/31/lG LOWEST TO HIGHEST 1,000.01 .00 HELD ONLY CUSTOMER NAME PREPARED 9/15/17, 10:29:05 COLLECTION REPORT PAGE 1 PROGRAM UT212L COLLECTION AGENCY - > $1000 -COUNCIL APPROVAL City of Beaumont - Customer Service ------------------------------------------------------------------------------------------------------------------------------------ CUSTOMER ID/NAME ALTERNATE CUSTOMER ID PHONE NUMBER MAILING ADDRESS - - - - - - MISCELLANEOUS INFORMATION - - - - - - - - - - - - - - - - - - - - LOCATION ID/LOCATION ADDRESS TRANSACTION TRANSACTION CURRENT TERMINATION TOTAL CREDIT HELD LOCATION ------------------------------------------------------------------------------------------------------------------------------------ DATE AMOUNT BALANCE DATE OFFENSES EXCEPTION 405227 BERRY,EMANUEL T (832) 512-1523 8323 EASTOVER ST CUSTOMER'S BIRTHDATE 07-11-67 HOUSTON TX 77028-3431 414910 4499 ECTOR 9/14/17 1,363.68 1,363.68 7/31/15 10 YES CREDIT OFFENSES: CL- 1 CO- 2 FD- 1 LP- 6 223361 BOSWELL,HENRY 081012863001 (409) 924-7776 3885 GOLIAD. BEAUMONT TX 77705 419420 3850 PRESTON ST 9/14/17 1,086.44 1,086.44 1/07/16 157 YES CREDIT OFFENSES: CL- 1 CO- 6 CV- 1 DN- 1 FD- 1 LP -141 PL- 5 RC- 1 438771 CARRINGTON,PLESHETTE C (409) 455-2808 695 PALM ST CUSTOMER'S BIRTHDATE 03/21/1976 BEAUMONT TX 77705-5212 192462 695 PALM ST 9/14/17 1,876.65 1,876.65 2/16/16 12 YES CREDIT OFFENSES: CL- 1 CO- 2 FD- 1 LP- 8 162401 DELAWEY,NANCY M 060922015108 (225) 993-9978 2525 LUCAS E CUSTOMER'S BIRTHDATE 05/11/1986 4/29/06 BEAUMONT TX 77703-1124 409254 2525 LUCAS E 9/14/17 1,163.18 1,163.18 10/13/15 9 YES CREDIT OFFENSES: CL- 1 CO- 1 FD- 1 LP- 6 Q 418275 J D NEWTON INVESTMENT CORP (281) 804-4771 4085 I H 10 S CUSTOMER'S BIRTHDATE 03191958 BEAUMONT TX 77705-4242 m 420836 4085I H 10 S 9/14/17 3,038.03 3,038.03 9/11/15 81 YES CREDIT OFFENSES: CL- 1 CO- 8 DN- 1 FD- 1 LP- 70 X 010040076005 5013 N=O4240NHARDING 550-15 L1) DR USTOMER'S BIRTHDATE 01/09/1965 4/29/06 BEAUMONT TX 77703-2040 162800 4240 DIMING DR 9/14/17 1,231.56 1,231.56 6/05/15 123 YES CREDIT OFFENSES: CL- 1 CO- 23 DN- 2 FD- 6 LP- 91 434185 PADILLA,ANGELICA (409) 273-3836 2025 PRIMROSE ST CUSTOMER'S BIRTHDATE 10/08/1982 BEAUMONT TX 77703-3829 163580 2025 PRIMROSE ST 9/14/17 1,038.77 1,038.77 4/09/15 13 YES CREDIT OFFENSES: CL- 1 CO- 2 FD- 1 LP- 9 393305 RYAN'S FAMILY STEAKHOUSE (952) 943-8900 FIRE MOUNTAIN RESTAURANTS PO BOX 21388 SAINT PAUL MN 55121-0388 381510 4260 DOWLEN N RD 9/14/17 1,492.81 1,492.81 2/24/12 27 YES CREDIT OFFENSES: CL- 2 DN- 2 FD- 2 LP- 20 WO- 1 433753 SAMPSON,DEIDRICK T (409) 622-2023 6429 SIGNER RD CUSTOMER'S BIRTHDATE 12/27/76 BEAUMONT TX 77708-3334 PREPARED 9/15/17, 10:29:05 COLLECTION REPORT PAGE 2 PROGRAM UT212L COLLECTION AGENCY - > $1000 -COUNCIL APPROVAL City of Beaumont - Customer Service ------------------------------------------------------------------------------------------------------------------------------------ CUSTOMER ID/NAME ALTERNATE CUSTOMER ID PHONE NUMBER MAILING ADDRESS - MISCELLANEOUS INFORMATION - - - - - - - - - - - - - - - - - - - - LOCATION ID/LOCATION ADDRESS TRANSACTION TRANSACTION CURRENT TERMINATION TOTAL CREDIT HELD LOCATION DATE AMOUNT BALANCE DATE OFFENSES EXCEPTION ------------------------------------------------------------------------------------------------------------------------------------ 433753 SAMPSON,DEIDRICK T (409) 622-2023 6429 BIGNER RD CUSTOMER'S BIRTHDATE 12/27/76 BEAUMONT TX 77708-3334 128772 6429 BIGNER RD 9/14/17 1,049.71 1,049.71 4/21/15 10 YES CREDIT OFFENSES: CL- 1 CO- 2 FD- 1 LP- 6 438445 WHITE,MEDRON K (281) 414-7263 4120 SPARKS ST CUSTOMER'S BIRTHDATE 10-09-1987 BEAUMONT TX 77705-3925 202868 4120 SPARKS ST 9/14/17 1,123.60 1,123.60 3/09/16 13 YES CREDIT OFFENSES: CL- 1 CO- 5 FD- 1 LP- 6 236819 WILTZ,CBMMEME MARIE 081083066811 (409) 934-3239 3025 CORLEY ST CUSTOMER'S BIRTHDATE 02/07/1971 4/29/06 BEAUMONT TX 77701-6529 159306 3025 CORLEY ST 9/14/17 2,422.63 2,422.63 6/15/15 30 YES CREDIT OFFENSES: CL- 1 CO- 4 FD- 1 LP- 24 *** COLLECTION AGENCY TOTALS- NO. OF CUSTOMERS- 11 16,687.06 16,887.06 DELETED RECORDS .00 .00 PREPARED 9/15/17, 10:29:05 COLLECTION REPORT PAGE 1 PROGRAM UT212L COLLECTION AGENCY SUMMARY City of Beaumont - Customer Service ------------------------------------------------------------------------------------------------------------------------------------ TOTAL TOTAL TOTAL COLLECTION AGENCY CUSTOMERS LOCATIONS AMOUNT ------------------------------------------------------------------------------------------------------------------------------------- i > $1000 -COUNCIL APPROVAL 11 11 16,887.06 *** TOTALS *** 11 it 16,887.06 C TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: September 26, 2017 REQUESTED ACTION: Council consider a resolution approving a contract with Garden of Gethsemane Nursery & Landscaping for grounds maintenance of Tyrrell Park BACKGROUND This contract is divided into three sections and provides for grounds maintenance for Tyrrell Park. The contract is for one year with two extensions of one year each. The contract provides for mowing, trimming, trash removal, maintenance of landscaping and other functions. Maintenance takes place on a weekly basis during the growing season and bi-weekly during the non -growing season, with trash removal occurring daily. The prior contract's lowest three bids were in the amounts of $64,125, $84,450 and $147,275 with Garden of Gethsemane being the lowest bid. Seventeen (17) vendors were solicited and four vendors submitted bid responses. The estimated annual cost is $95,130. The bid tabulation is attached. FUNDING SOURCE General Fund. RECOMMENDATION Approval of the resolution. RESOLUTION NO. WHEREAS, bids were solicited for an annual contract, with two (2) one year options to renew, to provide grounds maintenance at Tyrrell Park; and, WHEREAS, Garden of Gethsemane Nursery & Landscaping, LLC, of Beaumont, Texas, submitted a bid in the amounts shown on Exhibit "A," attached hereto, for an estimated total annual cost of $95,130.00; and WHEREAS, City Council is of the opinion that the bid submitted by Garden of Gethsemane Nursery & Landscaping, LLC, of Beaumont, Texas, should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bid submitted by Garden of Gethsemane Nursery & Landscaping, LLC, of Beaumont, Texas, for an annual contract, with two (2) one year options to renew, to provide grounds maintenance at Tyrrell Park for an estimated total annual cost of $95,130.00 be accepted by the City of Beaumont; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a contract with Garden of Gethsemane Nursery & Landscaping, LLC, of Beaumont, Texas, for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 26th day of September, 2017. - Mayor Becky Ames - CITY OF BEAUMONT, BEAUMONT, TEXAS PURCHASING DIVISION BID TABULATION Bid Name: Grounds Maintenance for Tyrrell Park Bid Number: TF0817-16 Bid Opening: Thursday, August 24, 2017 @ 2:00 P.M. Contact Person: Terry Welch Senior Buyer terrv.welch (a)beaumonttexas.gov Phone: 409-880-3107 Vendor Garden of Gethsemane Nursery & Landscaping LLC Lone Star Outdoor Services, Inc Yardboy Lawncare Service Beaumont Products & Services City I State Beaumont, TX Lumberton, TX Beaumont, TX Beaumont. Tx Michael Alfred Debbie Sherman Perry Gregory Steve Havard Name Total per Year (45 Cycles) $68,850.00 lonestaroutdoorservicesinc $101,250.00 bmtprodserv(Qigmail.com (rDgmail.com $72.00 Faxlemail 813-2553 833-7980 Section I. $450.00 $475.00 $500.00 $600.00 Section II. $360.00 $375.00 $500.00 $600.00 Section III. $720.00 $1,750.00 $1,250.00 $800.00 Total per Year (45 Cycles) $68,850.00 $117,000.00 $101,250.00 $90,000.00 Daily Trash Pickup $72.00 $50.00 $12.00 $360.00 Total Trash Pickup per Year (365 Days) $26,280.00 $18,250.00 $4,380.00 $23,400.00 TOTAL BID $95,130.00 $135,250.00 $105,630.00 $113,400.00 Low qualified bidder is Garden of Gethsemane of Beaumont EXHIBIT "A" ril BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: James Singletary, Chief of Police MEETING DATE: September 26, 2017 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to execute all documents necessary to accept funds associated with the "State and Community Highway Safety Grant Program." BACKGROUND Since 1999, the City of Beaumont has utilized these grant funds for a traffic safety "Safe and Sober S.T.E.P." program. FUNDING SOURCE The grant would be in an amount not to exceed $88,005.71 from the Texas Department of Transportation with City "match" funding of $54,510.65. RECOMMENDATION Approval of the resolution. Texas Traffic Safety eGrants Fiscal Year 2018 Organization dame: City of Beaumont Police Department Legal Mame: City of Beaumont Payee Identification Number: 17400002780023 Project Title: STEP Comprehensive ICS: 2018 -Beaumont -5-1 YG-0058 Period: 10/0112017 to 0013012018 City of Beaumont Police Department STEP -2018 FOR REVIEW ONLY - NOT A LEGAL DOCUMENT TEX-A'S.'TRA FF1C:SAFETY PROG.RAM GRANTAGREEMENT THE STATE OF TEXAS - THE COUNTY OF TRAMS THIS AGREEMEN'T"IS" MADE.W- and between the State of Tei(as, actings by.andthrough*lhe -Texts-b6�-.artni6ht of Transportation, hereinaft& called the I Dbp artmie'rit and the, City moi; Beaumont . hereinafter tailed the Suborantee,, and becomes effective fhen fully executed by b.oth.parties- For the p''urpose . -of this -agreement the Subgrantee is designated as a(n) Local d6v'e'r'nme'ntJTr6ns1i Distridt_ AUTHOR UY-.'Texas Tran8portdtion-Gode,-C- Transportation -code, -Chanter the'Traffib. SafetyAtt of 1967, and 4gMik8afet 6-fh 116' jy PerFdr a' 0 Ptah for the Fiscal Year .201 8- Namo.%Q_f-the - Federaf. Ageqq-y-._Nationa1 H . iahwav Traffic- safety Adm lini Pon C-FDA,Numbbr". CFDA.Tftle-'8t:6te.and Community Highway SzifL-ty,Grant Pry "'g-r-a'm . Funding Source. section 4.02 QUNS- 7.3: 01'118. FAIN.- To Be Assigned P r*oj-e'ct Title:. $TEP' Corhbtthinslve Des.c - ript * idon - S project Thi 'r idJ§ Not Research .'Einid Developmehit Grant Per'ibd:Thin Gtantbecorftes effective on 10161112017 6ron' the date of final signature of c I both parties, whihever is later, anti ends on 0913012018 unless terminated or,othe t rwise' Tota'f A*ardod- $142,5'16.36 Amount Efigi , ble for Reimbursement by the he Department49%005.':Tj' Match AmouritproVided by the SuOgrdntee- $64,6110,.66 2018 -Beaumont -S-1 YG-0058 Printed On: 8/24/2017 Page 1 of 35 RESOLUTION NO. WHEREAS, the City of Beaumont has been notified by the Texas Department of Transportation that it is eligible to receive funding to assist in highway safety enforcement; and, WHEREAS, the City of Beaumont recognizes that the safety and security of the motoring public is of paramount importance to the City; and, WHEREAS, the City of Beaumont strives to enhance the safety of the motoring public; and, WHEREAS, grant funding through the Texas Department of Transportation would assist in enhancing the safety of the motoring public and reducing motor vehicle crashes which often result in loss of life or personal injury; and, WHEREAS, traffic safety enforcement and encouragement of safe driving habits are a significant goal of the Beaumont Police Department; and, WHEREAS, the City of Beaumont has been notified by the Texas Department of Transportation that it is eligible to participate in a Texas Traffic Safety Program and receive federal reimbursement grant funding in an amount not to exceed Eighty -Eight Thousand Five and 71/100 Dollars ($88,005.71) pursuant to the project titled "STEP Comprehensive Fiscal Year 2018" for occupant protection enforcement, reduction of alcohol and drug related driving incidents, speeding enforcement, and speeding related crashes; and, WHEREAS, the City of Beaumont has agreed to contribute Fifty -Four Thousand Five Hundred Ten and 65/100 Dollars ($54,510.65) as its portion of the costs for the project titled "STEP Comprehensive Fiscal Year 2018" which is for the period of October 1, 2017 to September 30, 2018; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted, and, THAT the City Manager of the City of Beaumont be, and he is hereby, authorized to execute all documents necessary to apply for and receive funding for the project "STEP Comprehensive Fiscal Year 2018" and take such action as necessary to implement the project which occurs between October 1, 2017 and September 30, 2018; and, BE IT FURTHER RESOLVED THAT the City Manager is authorized to accept and disburse the federal reimbursement grant funding in an amount not to exceed Eighty -Eight Thousand Five and 71/100 Dollars ($88,005.71) and take such other actions and execute such documents as may be necessary and appropriate to implement the purpose and objectives of the "STEP Comprehensive Fiscal Year 2018" project recognizing the City's contribution match of Fifty -Four Thousand Five Hundred Ten and 65/100 ($54,510.65). The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 26th day of September, 2017. - Mayor Becky Ames - E BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: James P. Singletary, Chief of Police MEETING DATE: September 26, 2017 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to execute all documents necessary, specifically including a Common Area Advertising Agreement, in order for the Southeast Texas Auto Theft Task Force to maintain an ad panel display of public information regarding auto thefts at Parkdale Mall. BACKGROUND The Southeast Texas Auto Theft Task Force is a multi jurisdiction agency comprised of six personnel from the Beaumont Police Department, and one each from Jefferson County Sheriff's office, Port Arthur Police Department and the Hardin County Sheriff's office. The Task Force currently covers Jefferson, Orange, Hardin and Jasper Counties. The Task Force focuses efforts in two areas: investigations, which target vehicle burglaries and vehicle thefts, and public awareness, which uses media campaigns, training and public presentations to promote prevention techniques and awareness. Parkdale Mall is visited by an estimated 10,000 persons a day and the ad panel would continue to promote auto theft/auto burglary awareness and prevention through the use of display items. FUNDING SOURCE Auto Theft Task Force Grants account. Total cost is $3,000. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute all documents necessary, specifically including a Common Area Advertising Agreement, substantially in the form attached hereto as Exhibit 'A," with Parkdale Mall CMBS, LLC, in order for the Southeast Texas Auto Theft Task Force to maintain an ad panel display of public information at Parkdale Mall. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 26th day of September, 2017. - Mayor Becky Ames - Revised 4/29/2015 //COMMON AREA ADVERTISING AGREEMF.,NT// Fixture(s): CAS -0 U FH -1 2 CBL Agent: I-ana Ga q Property Name: Parkdale Mall Project M 100-0451 Deal Type; k Panel Agency Name: Southeast Texas Auto Theft Task Force DBA: Southeast'fexas Auto Thefr. Having offices at 24301X1. Cardinal Drive Suite C Beaumont TR 77705 Contact: Authorized Signatory Phone: 409-842-6341 Mobile: 409-473-5447 E-Mail;- Agreement -Mail: Agreement Duration. %Vith respect to each License Area, Advertiser's rights under this Agreement, the payment of Minimum Pees, shall commence on the Start Date listed in the Terms Chart (the "Commencement Date'), and shall end on the End Date listed in the Terms Chart (the "Expiration Date"), unless the License referenced in this Agreement is revoked earlier by Owner. Use: An overhead pone] measuring 144" x 30" and in additional space for a display case with rolling loop TV screen disploying public information rewarding auto theft and safety precautions. Fixture Start End CAS -01 9/1/2017 8/31/2018 OVI-1-102 9/1/2017 8/31/2018 Minimum Fce(s): Description Unit Start Date End Date Fee Total Fee Ad Panel OV14-102 09/01/2017 08/31/2018 $250.00 $3,000.00 Remittance Address: Parkdale NO CMBS, LLC PO Box 74942 Cleveland QH 44194-4942 OWNER shall permit the undersigned (hereinafter "Advertiser") to advertise at the above -referenced Property and in accordance with the description above as agreed by the parties hereto, and in exchange therefore, Advertiser. shall pay to OWN) R the Total Advertising Cost (referenced above) in equal monthly payments during the Term (as written above) commencing upon the "Due Date" referenced above. .Advertiser shall pay promptly when due or make reimbursement to OWNER for all taxes imposed upon Advertiser's Total Advertising Cost, including, without limitation, all sales taxes, value added taxes, documentary taxes and other taxes assessed upon the consideration received by OWNER. Advertiser shall be in default under this Agreement if it fails to: (a) pay any sum due hereunder within five (5) days of the date such payment is required, and (b) comply with any non -monetary provision of this Agreement after five (5) days' notice from OWNER. OWNER shall have the option immediately upon such defitult to terminate this Agreement and require that Advertiser pay any and all sums due hereunder and the costs and expenses of removing Advertiser's advertisements, and OWNER shall have such other rights and remedies, in law or in equity, as are allowable under applicable law. All ey4-Eees-aRt7eH , ealleetien of raenies i a < r thm nwn.wn tnayinetrin_., r_ _ ng the teems find proviof a.: A• nth.,n.11 be p aid by Advv`v'ee OWNER shall have rhe exclusive right over the location, site, content and manner of presentation of the advertisement. OVINER in its sole discretion shall have the right to remove, relocate, and/or to temhinate this Agreement for any reason on five (5) days prior written notice to Advertiser at any time during the term of tl-6 Agreement. On any such termination, ONX/NER shall refund to Advertiser any unused portion of Advertiser's Total Advcrtising Cost and such shall be the only payment and/or remedy due to Advertiser as the result of such termination. EXHIBIT"A" Revised 4/29M15 If agreed upon by the parties, Advertiser will use the production company selected by O%\`N ER to produce the advertisement, and Advertiser shall be responsible for the costs thereof, Advertiser shall pay production costs to OWNI ER upon execution of this Agreement and any other Material and/or Production Cost incurred during the tern to OWNER within five (5) days of receipt of an invoice from OWNER. Advertiser represents and warrants to OWNER, the Shopping Center and any affiliates of same, that Adverfisef has, the • ole and e, eltis' fights to its nftfne and ee log has the perrmia§ion to ttse the name and/or logo that the Advertiser shall utiliae in conjunction with the advertisements under this Agreement. Specifically, but without limitation, the Advertiser represents and warrants to OVINER, the Shopping Center and any affiliates of same, and directors, officers, employees and agents of any of O\NNIER, the Shopping Center and their affiliates that the use of the Advertiser's name and/or logo will not result in any trademark infringement or the violation of any exclusive use as relates to Advertiser's name and/or logo. In the event a third party may bring an action for trademark infringement or the violation of exclusive use as relates to the Advertiser's name, logo or other designation, ik&erdeef agfees tho it shrA ifldewAify ftHd heltl ;.,,offic:; , _, advertiser shall be solely responsible to such third party and that Advertiser, in the event such action by such third party shall be successful or a settlement of such action may be effected, that Advertiser shall be responsible for removing any logo or designation that may be required to be removed and replaced as the result of such action or settlement and all costs or expenses of such removal and replacement. This Agreement shall be subject to the rights and privileges of any tenant or occupant of the Shopping Center. This Agreement and the application and interpretation hereof shall be governed exclusively by the terms hereof and in the event of any conflict, by the laws of the State where the Property is located. All parties have contributed to the negotiation of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement to be effective as of Advertiser: Southeast Texas Auto Theft Task Force OWNER; PARKDALIE MALL CMOS, LLC,,a Delaware DBA: Southeast Texas Auto 'Theft limited RabRily company By: CBL & Associates Management, Inc., its managing agent By: Name: Title: (if applicable) Date: By: Name: Norma Garza Tide: Date: BEAUMONT REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS SEPTEMBER 26, 2017 1:30 P.M. AGENDA CALL TO ORDER * Invocation Pledge Roll Call * Presentations and Recognition — Presentation from CenterPoint Energy * Public Comment: Persons may speak on scheduled agenda items 1-5/ Consent Agenda * Consent Agenda GENERAL BUSINESS 1. Consider an ordinance adopting the FY 2018 Budget by a record vote 2. Consider a resolution adopting the 2018 Capital Program 3. Consider an ordinance accepting the tax roll and establishing the property tax rate for the tax year 2017 (FY 2018) 4. Consider an ordinance ratifying the budgeted property tax increase reflected in the FY 2018 Budget 5. Consider a resolution approving various contracts for the purchase of traffic marking materials COMMENTS * Public Comment (Persons are limited to 3 minutes) * Councilmembers/City Manager comment on various matters EXECUTIVE SESSION * Consider matters related to appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee in accordance with Section 551.074 of the Government Code to wit: City Manager — Kyle Hayes City Attorney — Tyrone Cooper City Clerk — Tina Broussard Chief Magistrate — Craig Lively Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kaltrina Harbuzi at 880-3777. 1 September 26, 2017 Consider an ordinance adopting the FY 2018 Budget by a record vote BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: September 26, 2017 REQUESTED ACTION: Council consider an ordinance adopting the FY 2018 Budget by a record vote. BACKGROUND Article VI, Section 8 of the City Charter states that "the budget shall be adopted by the favorable votes of at least a majority of all members of the Council." Section 9 states that "the budget shall finally adopted not later than the twenty-seventh (27th) day of the last month of the fiscal year. Should the Council take no final action on or prior to such day, the budget as submitted by the Manager shall be deemed to have been finally adopted by the Council." Also, SB 1760 provides that if the tax rate exceeds the effective tax rate, the vote on the ordinance setting the tax rate be a record vote and must be approved by at least 60 percent of the members of the governing body. If the tax rate vote fails, then the lower of the effective rate or prior year tax rate will be tax rate. Section 102.007 of the Government Code requires the vote to adopt a budget to be a record vote. In addition, the adopted budget will contain a cover page that includes the statement on whether, the budget will raise more, less or the same amount of property taxes as the prior year, the record vote of each member of council by name, property tax rates for the preceding and current fiscal years, the effective tax rate, the effective maintenance and operations rate, the rollback tax rate, and the debt rate, along with the amount of debt secured by property taxes. This information is required to be posted on the city's website and remain there for one year after adoption of the budget. The FY 2018 Budget was submitted to Council on August 15, 2017, and reviewed during a work session on September 12, 2017. A public hearing was held on September 12, 2017, which met the requirements of the Charter and state law. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of ordinance. ORDINANCE NO. ENTITLED AN ORDINANCE REFERRED TO AS THE "ANNUAL APPROPRIATION ORDINANCE" ADOPTING A BUDGET FOR THE FISCAL PERIOD BEGINNING OCTOBER 1, 2017, AND ENDING SEPTEMBER 30, 2018, IN ACCORDANCE WITH THE CHARTER OF THE CITY OF BEAUMONT; APPORTIONING THE FUNDS OF THE CITY OF BEAUMONT; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH AND PROVIDING FOR SEVERABILITY. WHEREAS, the City Manager of the City of Beaumont submitted to the City Council a budget estimate for the revenues of said City and expenses of conducting the affairs thereof for the fiscal year beginning October 1, 2017, and ending September 30, 2018; and, WHEREAS, after notices and public hearings held in accordance with the requirements of the Charter of the City of Beaumont and the statutes of the State of Texas, the City Council is of the opinion that the budget, as attached hereto as Exhibit "A", should be adopted; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: Section 1. THAT the statements and findings set out in the preamble to this ordinance are hereby, in all things, approved and adopted. Section 2. That Exhibit "A" made a part hereof for all purposes is hereby adopted, ratified and approved as the operating budget document of the City of Beaumont. Exhibit "A" is hereby adopted and approved as the budget of all the correct expenses as well as the fixed charges of the City for the fiscal period beginning the 1st day of October, 2017, and ending the 30th day of September, 2018, and the several amounts stated in Exhibit "A" as proposed expenditures shall be and become appropriated to the several objects and purposes therein named. Notices given, as required for the adoption of said budget, are hereby ratified. Section 3. That the sums indicated are appropriated from the following schedule of funds: I b. C. d. e. f. 9- h. 1. j• k. I. _01 n General Debt Service Water Utilities Water Revenue Bond Reserve Fund Solid Waste Management Hotel Occupancy Tax Municipal Airport Henry Homberg Golf Course Municipal Transit Other Special Revenue Capital Reserve Fleet Management Employee Benefits General Liability Section 4. $123,038,500 (includes $1.5 million contingency) $17,775,400 $50,153,700 -0- $11,875,000 $2,691,700 $789,700 $796,400 $6,456,000 $4,769,979 $6,814,600 $8,291,500 $22,741,900 $939,200 That the City Manager is hereby authorized to transfer budgeted funds from one line item to another line item provided the transaction is not an inter -fund transfer. Section 5. That if any section, subsection, sentence, clause or phrase of this ordinance or the application of same to a particular set of persons or circumstances should for any reason be held to be invalid, such invalidity shall in no way affect the remaining portions of this ordinance, and to such end the provisions of this ordinance are declared to be severable. Section 6. That all ordinances or parts of ordinances in conflict herewith are repealed to the extent of the conflict only. The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 26th day of September, 2017. - Mayor Becky Ames - 2 September 26, 2017 Consider a resolution adopting the 2018 Capital Program BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: September 26, 2017 REQUESTED ACTION: Council consider a resolution adopting the 2018 Capital Program. BACKGROUND Article VI, Section 20 states that "the Council shall, by resolution, adopt the Capital Program with or without amendment after the public hearing and on or before the twenty-seventh (27th) day of the last month of the current fiscal year." The Capital Program was originally submitted to Council on May 15, 2017. It was submitted to Council on August 15, 2017 with the Budget, and reviewed during a work session on September 12, 2017. A public hearing was also held on September 12, 2017. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the FY 2018 Capital Program is hereby adopted. The Capital Program is substantially in the form attached hereto as Exhibit "A." A public hearing was held September 12, 2017. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 26th day of September, 2017. - Mayor Becky Ames - PUBLIC WORKS PROJECTS Construction Phase Magnolia Overlay - Fannin to Gill Northwest Parkway Street Rehabilitation Program Washington - IH -10 to ML King Design Phase Old Dowlen - Dowlen to Hwy. 105 Pointe Parkway North Storm Water Master Plan [1] Includes Airport Oil and Gas Revenue. [2] Pending environmental study; also includes $4,000,000 TxDOT District Category 11 Engineer's Discretionary Funding. [3] Three year study - Study started in 2015, and a TWD13 Grant $287,000 & DD6 Grant $75,000 to be used for expansion of Phase III. EXHIBIT "A" Recommended Estimated Time Schedule Cost FY 2018 - 2019 3,000,000 11,700,000 [1] 15, 000, 000 31,200,000 [1] Recommended Time Schedule FY 2018 - 2019 10,300,000 [2] 4,400, 000 1,862,000 [3] [1] Includes Airport Oil and Gas Revenue. [2] Pending environmental study; also includes $4,000,000 TxDOT District Category 11 Engineer's Discretionary Funding. [3] Three year study - Study started in 2015, and a TWD13 Grant $287,000 & DD6 Grant $75,000 to be used for expansion of Phase III. EXHIBIT "A" PUBLIC WORKS PROJECTS Projects for Consideration Babe Zaharias Drive College Street - IH -10 to Goliad Dishman - N. Major to Keith Dowlen - College to Walden Dowlen - US 69 to Gladys Eleventh Street - IH -10 to US 69 N Fourth Street - US 69 to Ashley Gladys Street - IH -10 to Dowlen Highland Avenue - US 69 to Euclid Long -First to Eleventh Phelan Boulevard - I11-10 to Dowlen Sidewalk Program Voth Road - RFD to Tram Washington - Langham to Major [1] Includes Federal Highway Administration funding of $1,000,000. [2] Includes Federal Highway Administration funding of $2,080,000. Estimated Cost 800,000 2,200,000 700,000 15,500,000 22,100,000 1,200,000 [1] 4,500,000 1,800,000 2,400,000 650,000 1,400,000 3,000,000 1,300,000 13,400,000 [2] Time Schedule FY 2018 - 2022 GENERAL IMPROVEMENT PROJECTS Construction Phase Recommended Estimated Time Schedule Cost FY 2018 - 2019 Lakeside Center $ 7,400,000 Fire Station No. 1 Relocation 8,700,000 Riverfront Development 3,000,000 Projects for Consideration Animal Care Services and Adoption Center 4,500,000 Fire Headquarters Renovation 3,500,000 Fleet Fire Maintenance Facility 3,375,000 Fleet Service Center Improvements 3,000,000 Recommended Time Schedule FY 2018 - 2022 WATER AND SEWER PROJECTS Estimated Construction Phase Cost Water Proiects Automatic Flushing Devices $ 150,000 Keith Road Water Line Installation - Phelan to Dishman Road 1,100,000 Water Line and Fire Hydrant Installation/Replacement 2,000,000 Water Production System - Repairs 500,000 Sewer Proiects Assessment of Sewer Collection System - City Wide 2,000,000 Florida Avenue Interceptor 2,500,000 Lift Station Repairs 600,000 Sewer Rehabilitation - Small Mains (Pipe Renewal) 4,000,000 Wastewater Treatment Plant Chlorine Disinfection System Improvements 2,500,000 Wastewater Treatment Plant Clarifiers Rehabilitation 8,000,000 Water/Sewer for Street Proiects Northwest Parkway 1,400,000 Washington - IH -10 to ML King 3,400,000 Recommended Time Schedule FY 2018 - 2019 WATER AND SEWER PROJECTS Design Phase Recommended Estimated Time Schedule Cost FY 2018 - 2019 Water Projects Rehabilitation of West Elevated Storage Tank $ 950,000 Sewer Proiects Wastewater Treatment Plant Sludge Dewatering Improvements 3,500,000 Water/Sewer for Street Projects Old Dowlen - Dowlen to Hwy. 105 1,000,000 Pointe Parkway North 650,000 WATER AND SEWER PROJECTS Estimated Projects for Consideration Cost Water Proiects 36" Transmission Line $ 9,100,000 Sewer Projects Spindletop, Forrest, Long, ML King Jr., Parkway, and Verone Street - 733,000 Lift Station Rehabilitation Wall and Avenue C Lift Station 1,600,000 Wastewater Treatment Plant Blowers Replacement Project 650,000 Wastewater Treatment Plant - Pond #2 Rehabilitation 3,800,000 Wastewater Treatment Plant Sludge Thickener Rehabilitation 1,400,000 Water/Sewer for Street Projects Dowlen - College to Walden 2,800,000 Dowlen - US 69 N to Gladys 2,830,000 Recommended Time Schedule FY 2018 - 2022 3 September 26, 2017 Consider an ordinance accepting the tax roll and establishing the property tax rate for the tax year 2017 (FY 2018) TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer---/ MEETING DATE: September 26, 2017 REQUESTED ACTION: Council consider an ordinance accepting the tax roll and establishing the property tax rate for the tax year 2017 (FY 2018). BACKGROUND The Jefferson County Appraisal District submitted the Certified Tax Roll on July 20, 2017, in the amount of $7,426,450,851. Based on this taxable value, a property tax rate of $0.71/$100 valuation for the tax year 2017 (FY 2018) is proposed, which is 2 cents more than the current rate. The tax rate would be apportioned $0.490585/$100 assessed valuation to the General Fund and $0.219415/$100 assessed valuation to the Debt Service Fund. As required by Section 26.05 of the Tax Code: The tax rate consists of two components, each of which must be approved separately by a record vote and at least 60 percent of the governing body must vote in favor of the ordinance. That ordinance must include the following statement: "THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR'S TAX RATE". FUNDING SOURCE Not applicable. RECOMMENDATION Approval of ordinance. "I move that the property tax rate be increased by the adoption of a tax rate of 0.710000, which is effectively a 4.7 percent increase in the tax rate. The tax rate of 71 cents is 2 cents (2.9%) more than the 2016 tax rate of 69 cents but is 4.7 percent above the 2017 effective tax rate. Prior to this increase, the tax rate was set at 69 cents for four consecutive years." ORDINANCE NO. ENTITLED AN ORDINANCE ACCEPTING THE TAX ROLL FOR THE CITY OF BEAUMONT; ESTABLISHING A TAX RATE; PROVIDING FOR LEVYING, ASSESSING AND COLLECTING OF AD VALOREM TAXES FOR THE TAX YEAR 2017 (FY 2018); PROVIDING FOR SEVERABILITY AND PROVIDING FOR REPEAL. WHEREAS, the Jefferson County Appraisal District has furnished to the City of Beaumont the certified tax roll for the City of Beaumont as of July 20, 2017 to be $7,426,450,851; and, WHEREAS, the City Council finds that the tax roll submitted by the Jefferson County Appraisal District should be accepted and that a tax rate in the amount of $0.71 per each $100 of value for the tax year 2017 (FY 2018) should be established based upon said roll; and, WHEREAS, THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR'S TAX RATE; AND, WHEREAS, THE TAX RATE WILL EFFECTIVELY BE RAISED BY 4.7 PERCENT AND WILL RAISE TAXES FOR MAINTENANCE AND OPERATIONS ON - A $100,000 HOME BY APPROXIMATELY $32.30; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: Section 1. THAT the statements and findings set out in the preamble to this ordinance are hereby, in all things, approved and adopted. . Section '2. That the tax roll submitted to the City Council by the Jefferson County Appraisal District, a summary of which is attached as Exhibit "A", and showing the total net taxable assessed value of all property within the City to be $7,426,450,851 is hereby approved and accepted by the City of Beaumont. Section 3. That there shall be and is hereby levied and shall be assessed and collected for the tax year 2017 (FY 2018), for municipal purposes only, an ad valorem tax rate of $0.71 on each $100 worth of property value located within the city limits of the City of Beaumont made taxable by law, which said taxes, when collected, shall be for the purposes hereinafter set forth as follows: General Fund $0.49 Debt Service Fund $0.22 Section 4. That if any section, subsection, sentence, clause or phrase of this ordinance, or the application of same to a particular set of persons or circumstances, should for any reason be held to be invalid, such invalidity shall not affect the remaining portions of this ordinance, and to such end the various portions and provisions of this ordinance are declared to be severable. Section 5. That all ordinances or parts of ordinances in conflict herewith are repealed to the extent of the conflict only. The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 26th day of September, 2017. - Mayor Becky Ames - STATE OF TEXAS COUNTY OF JEFFERSON CERTIFICATION OF 2017 APPRAISAL ROLL FOR City of Beaumont 1, Angela Bellard, Chief Appraiser for the Jefferson County Appraisal District, solemnly swear that the attached is that portion of the approved Appraisal Roll of the Jefferson County Appraisal District that lists property taxable by and constitutes the appraisal roll for City of Beaumont. July 20, 2017_ Date Ang Bellard, RPA, RES, AAS Chief Appraiser Jefferson Central Appraisal District 2017 Market Value 2017 Taxable Value RECEIVED BY: 2017 APPRAISAL ROLL INFORMATION EXHIBIT "A" $8,911,720,615 $7,426,450,851 DATE: Jefferson County County 2017 CERTIFIED TOTALS As of Certification 221 - CITY OF BEAUMONT Total Productivity Market: Property Count: 65,252 Grand Totals 712012017 12:41:32PM Value 523,144 Land Homesite: 284,203,758 Timber Use: Non Homesite: 837,841,023 Appraised Value - Ag Market: 45,948,958 49,316,388 Timber Market: 4,118,229 Total Land M 1,172,111,968 Improvement Value Homesite: 2,470,248,327 Non Homesite: 3,532,059,431 Total Improvements M 6,002,307,758 Non Real Count Value Personal Property: 7,789 1,728,302,860 1,431,295,330 Mineral Property: 410 8,998,029 (Breakdown on Next Page) 0 0 Total Non Real H 1,737,300,889 Autos: Market Value = 8,911,720,615 Ag Non Exempt Exempt Total Productivity Market: 50,067,187 0 Ag Use: 523,144 0 Productivity Loss () 49,316,388 Timber Use: 227,655 0 Appraised Value - 8,862,404,227 Productivity Loss: 49,316,388 0 Homestead Cap (-) 4,658,046 Assessed Value = 8,857,746,181 Total Exemptions Amount () 1,431,295,330 (Breakdown on Next Page) APPROXIMATE TOTAL LEVY = NET TAXABLE ' (TAX RATE 1100) 51,242,510.87 = 7,426,450,851 ' (0.6900001100) Tax Increment Finance Value: Tax Increment Finance Levy: 0 0.00 Net Taxable 7,426,450,851 221!221 Page 29 of 48 True Automation, Inc. Jefferson County County 2017 CERTIFIED TOTALS As of Certification 221 - CITY OF BEAUMONT Property Count: 65,252 Grand Totals 7/20/2017 12:41:35PM Exemption Breakdown CHOW 36 2,473,900 0 2,473,900 CHODO (Partial) 1 17,927 0 17,927 DP 735 12,548,115 0 12,548,115 DPS 25 420,000 0 420,000 DV1 87 0 526,070 526,070 DV1 S 5 0 25,000 25,000 DV2 63 0 493,350 493,350 DV2S 1 0 7,500 7,500 DV3 80 0 802,210 802,210 DV4 389 0 4,442,732 4,442,732 10 0 120,000 120,000 DWS 240 0 28,940,131 28,940,131 DVHS 9 0 1,047,150 1,047,150 DVHSS 6 0 1,219,270 1,219,270 EX-XG 14 0 6,608,600 6,608,500 EX -XI 44 0 18,378,100 18,378,100 EX -XJ 3 0 2,059,440 2,059,440 EX -XL 99 0 3,210,880 3,210,880 EX -XU 0 1,184,178,027 1,184,178,027 EX -XV 3,598 485,131 485,131 FJ( -XV (Prorated) 33 0 14,780 14,780 EX366 56 0 0 FR 26 0 0 8,811,830 GIT 1 8,811,830 0 3,280,075 3,280,075 LIH 2 8,661 1148,222,782 0 148,222,782 OV65 51 857,500 0 857,500 OV65S 3 695,770 0 695,770 PC Totals 175,456,884 1,255,838,446 1,431,295,330 Page 30 of 48 True Automation, Inc. 2z1/221 Jefferson County County 2017 CERTIFIED TOTALS As of Certification 221 - CITY OF BEAUMONT Property Count: 65,252 Grand Totals 7120/2017 12:41:35PM State Category Breakdown State Code Description Count Acres New Value Market Market Value A SINGLE FAMILY RESIDENCE 36,894 $35,688,040 $3,707,686,178 B MULTIFAMILY RESIDENCE 664 $4,544,190 $364,078,437 C1 VACANT LOTS AND LAND TRACTS 11,073 $0 $107,583,843 D1 QUALIFIED AG LAND 229 7,283.7202 $0 $50,067,187 D2 NON-QUALIFIED LAND 7 $0 $66,760 E FARM OR RANCH IMPROVEMENT 420 5,905.4406 $16,510 $55,009,783 F1 COMMERCIAL REAL PROPERTY 3,173 $34,277,220 $1,449,479,064 F2 INDUSTRIAL REAL PROPERTY 62 $0 $222,324,180 G1 OIL AND GAS 409 $0 $8,984,123 J2 GAS DISTRIBUTION SYSTEM 24 $0 $12,282,250 J3 ELECTRIC COMPANY (INCLUDING CO-OP 92 $0 $129,451,640 J4 TELEPHONE COMPANY (INCLUDING CO- 19 $0 $24,464,110 55 $0 $40,709,160 J5 RAILROAD $0 $48,154,740 J6 PIPELAND COMPANY 171 $0 $2,007,580 J7 CABLE TELEVISION COMPANY 4 $0 $16,944,600 J8 OTHER TYPE OF UTILITY 113 $0 $858,176,720 L1 COMMERCIAL PERSONAL PROPERTY 7,038 $0 $532,181,610 L2 INDUSTRIAL PERSONAL PROPERTY 127 $95,800 $2,766,380 M1 TANGIBLE OTHER PERSONAL, MOBILE H 391 $3,653,780 $9,978,160 0 RESIDENTIAL INVENTORY 319 $0 $47,397,980 S SPECIAL INVENTORY TAX 99 $678,110 $1,221,926,130 X TOTALLY EXEMPT PROPERTY 3,892 Totals 13,189.1608 $78,953,650 $8,911,720,615 221/221 Page 31 of 48 True Automation, Inc. Jefferson County County 2017 CERTIFIED TOTALS 221 - CITY OF BEAUMONT Property Count: 65,252 Grand Totals CAD State Category Breakdown State Code Description Count Acres As of Certification 7/20/2017 12:41:35PM New Value Market Market Value g $0 $468,631 A Al REAL, RESIDENTIAL, SINGLE-FAMILY 33,755 $35,473,700 $8,500 $3,503,254,981 $469,870 A2 REAL, RESIDENTIAL, MOBILE HOME TOWNHOME/PATIOH/GARDENH/CONDOS 27 2,898 $169,700 $201,728,376 A5 A7 REAURES/MH 5 AC/LESS-BY OWNER 205 $36,140 $0 $1,764,320 $3,280,075 B B1 REAL, RESIDENTIAL, APARTMENTS 2 282 $4,514,500 $27,190 $344,917,610 $13,424,112 B2 REAL, RESIDENTIAL, DUPLEXES 361 $2,500 $2,456,640 B4 'REAL, RESIDENTIAL(FOUR PLEXES)" 39 $0 $63,535,904 C1 REAL, VACANT PLATTED RESIDENTIAL L REAL, VACANT PLATTED COMMERCIAL L 9,742 1,331 $0 $44,047,939 C2 D1 REAL, ACREAGE, RANGELAND 229 7,283.7202 $0 $0 $50,067,187 $66,760 D2 REAL, ACREAGE, TIMBERLAND 7 $3,000 $1,261,490 D3 REAL, ACREAGE, FARMLAND REAL, ACREAGE, UNDEVELOPED LAND 16 356 $0 $40,553,413 D4 D5 UNFILLED LAND 1 $0 $0 $90 $181,720 D9 E1 RIP\RAP REAL, FARMIRANCH, HOUSE 1 44 $13,510 $0 $12,911,020 $102,050 E7 MH ON REAL PROP (5 ACIMORE) MH 2 3,173 $34,277,220 $1,449,479,064 F1 REAL, Commercial 33 $0 $219,388,410 F2 REAL, Industrial $0 $2,935,770 F5 OPERATING UNITS ACREAGE 29 $0 $8,982,123 G1 J2 OIL AND GAS REAL & TANGIBLE PERSONAL, UTILITIES, 409 24 $0 $0 $12,282,250 $129,451,640 J3 REAL & TANGIBLE PERSONAL, UTILITIES, 92 $0 $24,464,110 J4 REAL & TANGIBLE PERSONAL, UTILITIES, 19 $0 $40,709,160 J5 REAL &TANGIBLE PERSONAL, UTILITIES, 55 $0 $,154,740 J6 REAL & TANGIBLE PERSONAL, UTILITIES, 171 $0 $2 $2,007,580 J7 REAL & TANGIBLE PERSONAL, UTILITIES, 4 $0 $16,944,600 J8 REAL & TANGIBLE PERSONAL, UTILITIES, 113 $0 $858,176,720 L1 TANGIBLE, PERSONAL PROPERTY, COMM 7,038 $0 $532,181,610 L2 TANGIBLE, PERSONAL PROPERTY, IVDU 127 $95,800 $2,766,380 M1 TANGIBLE OTHER PERSONAL, MOBILE H 391 $3,653,7 $9,976,160 01 INVENTORY, VACANT RES LAND 319 $0 $0 $47,397,980 S SPECIAL INVENTORY 99 3,892 $678,110 $1,221,926,130 X Totals 7,283.7202 $78,953,650 $8,911,720,615 2211221 Page 32 of 48 True Automation, Inc. Jefferson County Appraisal District P. O. Box 21337 4610 S. Fourth St Beaumont, Texas 77720-1337 Beaumont, Texas 77705 CHIEF APPRAISER Angela Bellard, RPA, RES, AAS July 20, 2017 Mr. Kyle Hayes City Manager City of Beaumont P O Box 3 827 Beaumont TX 77704 Dear Kyle: (409)840-9944 (409) 727;4611 Fax (409) 727-5621 MEMBERS OF THE BOARD Eugene Landry, Chairperson Charles Lankford, Secretary Allison Nathan Getz Lauren Williams Mason Dr. Louis Reed, Jr. In accordance with Section 26.01(a), the 2017 appraisal roll for your jurisdiction has been certified to your tax assessor -collector. Enclosed is a copy of the 2017 Appraisal Roll Certification for your review and information. Please do not hesitate to contact me should you have any questions. Sincerely, arn J4.4- 3.c-" ^ c'' Angela Bellard, RPA, RES, AAS Chief Appraiser pjb 0 September 26, 2017 Consider an ordinance ratifying the budgeted property tax increase reflected in the FY 2018 Budget TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: September 26, 2017 REQUESTED ACTION: Council consider an ordinance ratifying the budgeted property tax increase reflected in the FY 2018 Budget. BACKGROUND Section 102 of the Local Government Code includes the following: "Adoption of a budget that will require raising more revenue from property taxes than in the previous year requires a separate vote of the governing body to ratify the property tax increase reflected in the budget. A vote under this subsection is in addition to and separate from the vote to adopt the budget or a vote to set the tax rate required by Chapter 26, Tax Code, or other law." The current tax rate of $0.69 per $100 assessed valuation will increase by $0.02 per $100 to $0.71 per $100 of assessed valuation. The budgeted revenue from property taxes is expected to be $2,626,000 more than FY 2017. Of this amount, $539,095 is attributable to new property added to the tax roll this year. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of ordinance. ORDINANCE NO. ENTITLED AN ORDINANCE RATIFYING THE BUDGETED PROPERTY TAX INCREASE REFLECTED IN THE FY 2018 BUDGET. WHEREAS, the proposed FY 2018 budget will raise more total property taxes than last year's budget by $2,626,000 or 5.50%; and, WHEREAS, the adoption of a budget that will raise more revenue from property taxes than in the previous year requires a vote separate from and in addition to the vote to adopt the budget; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: Section 1. THAT the statements and findings set out in the preamble to this ordinance are hereby, in all things, approved and adopted. Section 2. That the property tax increase reflected in the budget which will raise more total property taxes than last year's budget by $2,626,000 be and the same is hereby, by separate vote, ratified. The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 26th day of September, 2017. - Mayor Becky Ames - 5 September 26, 2017 Consider a resolution approving various contracts for the purchase of traffic marking materials BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: September 26, 2017 REQUESTED ACTION: Council consider a resolution approving various contracts for the purchase of traffic marking materials. BACKGROUND Bids were requested for annual contracts to supply signage, sign materials, hardware, specialty paints, traffic control materials and thermoplastic materials for use by various divisions within Public Works. Bids were requested from eight vendors and four submitted bid responses. Specifications were divided into eight materials sections and required that each section be awarded to the lowest overall bidder who bid the entire section and complied with the required specifications. Contracts are recommended as follows: FUNDING SOURCE General Fund and Capital Program. RECOMMENDATION Approval of the resolution. SECTION VENDOR EST. TOTAL AMOUNT 1- Sign Blanks Vulcan, Inc., Foley, AL. $36,226.25 2- Sign Faces Vulcan, Inc. Foley, AL. $ 4,816.00 3- Finished Signs Vulcan, Inc. Foley, AL. $37,307.45 4- Sheet Material Vulcan, Inc. Foley, AL. $50,708.55 5- Hardware Trantex, Inc. Houston, TX. $364,865.00 6- Marking Materials Trantex, Inc. Houston, TX. $ 16,620.00 7- Paint Trantex, Inc. Houston, TX. $ 45,394.70 8- Traffic Control Equip R&B Supply, Groves, TX. $ 21,398.60 TOTAL $577,336.55 FUNDING SOURCE General Fund and Capital Program. RECOMMENDATION Approval of the resolution. RESOLUTION NO. WHEREAS, bids were solicited for annual contracts for the purchase of traffic marking materials and traffic control material for use by the Public Works Department; and, WHEREAS, the following vendors submitted bids as shown below and in the unit amounts as shown on Exhibit 'A" attached hereto and made a part hereof for all purposes: ; and, WHEREAS, City Council is of the opinion that the bids submitted by the vendors for the estimated contract total amount of $577,336.55 as based upon the unit amounts as shown on Exhibit 'A" attached hereto and made a part hereof for all purposes should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bids submitted by the vendors for annual contracts for the purchase of traffic marking materials and traffic control materials in the estimated total amounts SECTION VENDOR EST. TOTAL AMOUNT 1- Sign Blanks Vulcan, Inc., Foley, AL. $36,226.25 2- Sign Faces Vulcan, Inc. Foley, AL. $ 4,816.00 3- Finished Signs Vulcan, Inc. Foley, AL. $37,307.45 4- Sheet Metal Vulcan, Inc. Foley, AL. $50,708.55 5- Hardware Trantex, Inc. Houston, TX. $364,865.00 6- Marking Materials Trantex, Inc. Houston, TX. $ 16,620.00 7- Paint Trantex, Inc. Houston, TX. $ 45,394.70 8- Traffic Control Equip R&B Supply, Groves, TX. $ 21,398.60 TOTAL $577,336.55 ; and, WHEREAS, City Council is of the opinion that the bids submitted by the vendors for the estimated contract total amount of $577,336.55 as based upon the unit amounts as shown on Exhibit 'A" attached hereto and made a part hereof for all purposes should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bids submitted by the vendors for annual contracts for the purchase of traffic marking materials and traffic control materials in the estimated total amounts shown above and in the unit amounts as shown on Exhibit 'A" attached hereto and made a part hereof for all purposes for the estimated total amount of $577,336.55 be accepted by the City of Beaumont; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a contract with each of the vendors listed above for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 26th day of September, 2017. - Mayor Becky Ames - BEAUMONT TEXAS CITY OF BEAUMONT, BEAUMONT, TEXAS PURCHASING DIVISION BID TABULATION Bid Name: ANNUAL CONTRACT FOR TRAFFIC MARKING MATERIALS Bid Number: CF0717-35 Bid Opening: Thursday, August 24, 2017 Contact Person: Cynthia Miller, Buyer II cynthia.miller(EDbeau monttexas.gov Phone: 409-880-3757 Vendor City / State Phone or Fax No. TRANTEX, INC. Houston (281) 448-7711 VULCAN FOLEY AL (800) 633-6845 R&B SUPPLY, INC. GROVES N/A STRIPING SERVICE AND SUPPLY, INC. GRAND PRAIRIE 469-660-3368 SECTION DESCRIPTION SECTION TOTAL SECTION TOTAL SECTION TOTAL SECTION TOTAL 1 SIGN BLANKS $44,260.00 $36,226.25 NO BID NO BID 2 SIGN FACES $13,915.00 $4,816.00 NO BID ' NO BID 3 FINISHED SIGNS $70,416.60 $37,307.45 NO BID NO BID 4 SHEET MATERIAL $67,569.60 $50,708.55 NO BID NO BID 5 HARDWARE $364,865.00 NO BID NO BID NO BID 6 MARKING MATERIALS $16,620.00 NO BID NO BID $16,642.50 7 PAINT $45,394.70 NO BID NO BID NO BID 8 TRAFFIC CONTROL EQUIP $32,385.00 NO BID $21,398.60 NO BID TOTAL BID $655,425.90 $129,058.25 $21,398.60 $16,642.50 AWARDED $426,879.70 $129,058.25 $21,398.60 $0.00 Notes: Marked in RED indicates did not bid entire section No Response: FLINT TRADING; SWARCO; CUSTOM PRODUCTS, PATH MARK TRAFFIC PRODUCTS,AMERICAN TRAFFIC SAFETY, ALLIED TUBE & CONDUIT H m 2 X w