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HomeMy WebLinkAboutMIN MAY 30, 2017BEAUMONT T E X A S M I N U T E S- CITY OF BEAUMONT W.L. Pate, Jr., At -Large BECKY AMES, MAYOR Gethrel Wright, At -Large Virginia H. Jordan, Ward I CITY COUNCIL MEETING Michael D. Getz, Ward II Audwin Samuel, Ward III MAY 30, 2017 Robin Mouton, Mayor Pro Tem Tyrone E. Cooper, City Attorney Kyle Hayes, City Manager Tina Broussard, City Clerk The City Council of the City of Beaumont, Texas, met in a regular session on May 3, 2017, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Presentations and Recognition Public Comment: Persons may speak on scheduled agenda items1 - 3/Consent Agenda Consent Agenda Mayor Ames called the council meeting to order at 1:30 p.m. Terrell Wilson, Associate Pastor with Cathedral of Faith Baptist Church gave the invocation. Chadlynne Coleman, 4t" grade student at Sallie Curtis Elementary School, who is the great niece of Mayor Pro Tem Robin Mouton led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor Ames, Mayor Pro Tem Mouton, Councilmembers Jordan, Getz, Wright, Pate and Samuel. Also present were Kyle Hayes, City Manager; Tyrone Cooper, City Attorney; Tina Broussard, City Clerk. Proclamations, Presentations, Recognitions None Public Comment: Persons may speak on scheduled agenda items 1-3/Consent Agenda. None CONSENT AGENDA * Approval of minutes — May 23, 2017 * Confirmation of committee appointments — None A) Approve Change Order Nos. 29 and 30 to the contract with the Texas Department of Transportation (TxDOT) for the Concord Road Project — Resolution 17-106 Minutes — May 30, 2016 B) Approve the purchase of new playground equipment for Tyrrell Park — Resolution 17-107 C) Authorize the City Manager to sign a LYRASIS Archives Space Service Agreement for the Tyrrell Historical Library — Resolution 17-108 D) Approve the City of Beaumont Investment Policy — Resolution 17-109 E) Authorize the City Manager to adopt policies in connection with the City of Beaumont's participation in Federal Funded Community Development Block Grant— Disaster Recovery (CDBG-DR) Projects and adherence to the Regulations described therein — Resolution 17- 110 F) Accept maintenance of the street, storm sewer, water and sewer improvements in Barrington Heights Subdivision, Phase XI — Resolution 17-111 G) Authorize the acceptance of a fifteen foot wide Exclusive Storm Sewer Easement located in the 700 Block of Laurel Avenue known as the Crockett Street Parking Lot — Resolution 17- 112 Mayor Pro Tem Mouton moved to approve the Consent Agenda. Councilmember Jordan seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM MOUTON, COUNCILMEMBERS JORDAN, GETZ, WRIGHT, PATE AND SAMUEL NAYS: NONE MOTION PASSED GENERAL BUSINESS Consider a resolution approving a contract with Moncla's Inc. for the 2017 Summer Food Service Program. The Summer Food Service Program, which is funded by the U.S. Department of Agriculture and administered by the Texas Department of Agriculture (TDA), provides free, nutritious, and well- balanced meals for any child from one to 18 years of age. This is the 25th year the Recreation Division has participated in the program. Last year, 17,799 meals were delivered at a cost of $3.47 per lunch for a total of $ 61,762.53. The full cost of the meals was reimbursed by the grant at the rate of $3.47 per meal. The 2017 program will begin on June 5, 2017 and continue through August 11, 2017. Lunches will be served Monday through Friday excluding the July 4, 2017 Independence Day Holiday. This year's program will provide lunches for forty nine (49) days at a cost of $4.95 per meal at nine (9) locations throughout the City including, Cathedral of Faith Baptist Church, The City Athletic Complex, Northridge Apartments, Points North Apartments, Magnolia Park, Alice Keith Park, Sprott Park, Roberts Park and Central Park. The total estimated number of meals used for bidding purposes was 17,395 for a total estimated cost of $86,105.25. The grant will reimburse the cost of each meal at $3.47. This will cause the City to absorb the Minutes — May 30, 2016 cost which is in excess of the grant at an estimated cost of $25,745. The actual number of meals that will be served is based on actual participation levels. Bid announcements were sent to six vendors and Moncla's was the only vendor that responded. U.S. Department of Agriculture/General Fund. Approval of resolution. Councilmember Samuel moved to APPROVE A RESOLUTION THAT THE ADJUSTED BID SUBMITTED BY MONCLA'S INC., OF BEAUMONT, TEXAS, FOR THE 2017 SUMMER FOOD SERVICE PROGRAM ADMINISTERED THROUGH THE RECREATION DIVISION FOR AN ESTIMATED QUANTITY OF 17,395 LUNCHES SERVED IN THE UNIT BID AMOUNT OF $4.73 PER LUNCH FOR AN ESTIMATED EXPENDITURE OF $82,278.35 BE ACCEPTED BY THE CITY OF BEAUMONT; AND THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A CONTRACT WITH MONCLA'S INC. Mayor Pro Tem Mouton seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM MOUTON, COUNCILMEMBERS JORDAN, GETZ, WRIGHT, PATE AND SAMUEL NAYS: NONE MOTION PASSED Resolution 17-113 2. Consider a resolution authorizing the creation of the Downtown Beaumont Cultural Arts District. The Southeast Texas Arts Council (SETAC) is working to create the Downtown Beaumont Cultural Arts District. Established by the H.B. 2208 of the 79th Legislature, the bill allows the Texas Commission on the Arts (TCA) to designate Cultural Arts Districts for culturally significant areas of the state. These special zones seek to stimulate economic development and tourism by promoting and developing arts, culture and other historic attributes of an area. Funding from the TCA can be used for marketing, infrastructure and events within the district. In order to become a Cultural Arts District, community support must be demonstrated through resolutions of support from both the city and county governments. If approved, a non-profit board would be established to govern the Arts District. Sue Bard, the Director of the Southeast Texas Arts Council, would be responsible for establishing the non-profit and the Board. The City of Beaumont would not be required to fund the Arts District; however, the "District" could request funding at a future date. A budget has not been created at this time. The City currently funds the Southeast Texas Arts Council in the amount of $50,000 annually with Hotel Occupancy Tax dollars. Approval of the resolution. Councilmember Getz moved to APPROVE A RESOLUTION WHEREAS THE SOUTHEAST TEXAS ARTS COUNCIL (SETAC IS WORKING TO CREATE THE DOWNTOWN BEAUMONT CULTURAL ARTS DISTRICT; THAT IS ESTABLISHED BY H.B. 2208 OF THE 79TH LEGISLATURE, THE BILL ALLOWS THE TEXAS Minutes — May 30, 2016 COMMISSION ON THE, ARTS (TCA) TO DESIGNATE CULTURAL ARTS DISTRICTS FOR CULTURALLY SIGNIFICANT AREAS OF THE STATES; AND THESE SPECIAL ZONES SEEK TO STIMULATE ECONOMIC DEVELOPMENT AND TOURISM BY PROMOTING AND DEVELOPING ARTS, CULTURAL AND OTHER HISTORIC ATTRIBUTES OF AN AREA, AND THAT THE CITY COUNCIL AND THE CITY OF BEAUMONT SUPPORTS THE CREATION OF A DOWNTOWN BEAUMONT CULTURAL ARTS DISTRICT. Mayor Pro Tem Mouton seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM MOUTON, COUNCILMEMBERS JORDAN, GETZ, WRIGHT, PATE AND SAMUEL NAYS: NONE MOTION PASSED Resolution 17-114 3. Consider a resolution authorizing the City Manager to submit an application for grant funding to the Texas Department of Transportation for sidewalk improvements and ADA curb ramps at intersecting streets along Dowlen Road between Highway 69 and Folsom. The Texas Department of Transportation (TxDOT) announced a statewide Call for Projects under the Transportation Alternatives Set -Aside (TA Set -Aside) Program for population areas of 200,000 or less. The City of Beaumont jurisdiction population was classified as 118,296 — Small Urban, based on the 2010 US Census. In order to complete the application, the City must provide an Official Project Sponsor Funding Resolution or Ordinance which must include the following written commitment: "The Project Sponsor supports funding this project as described in the 2017 TA Set -Aside Nomination Form (including the construction budget, the department's 15% administrative cost and the required local match) and is willing to commit the projects' development, implementation, construction, maintenance, management, and financing. The project sponsor is willing and able to enter into an agreement with the department by resolution or ordinance, should the project be selected for funding." The proposed project will consist of constructing ADA sidewalks along the east side of Dowlen Road from US Hwy 69 Frontage Road to Folsom Drive. The estimated cost of the project is $787,049.00 with $99,921.00 estimated for the City's participation if proposal is accepted. If the grant is awarded, the City's -share would be paid for out of the Capital Program. Approval of resolution. COuncilmember Jordan moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO APPLY FOR GRANT FUNDING FOR THE CITY OF BEAUMONT THROUGH THE TEXAS DEPARTMENT OF TRANSPORTATION, TRANSPORTATION ALTERNATIVES SET-ASIDE (TA SET- ASIDE) PROGRAM FOR THE CONSTRUCTION OF ADA SIDEWALKS ALONG THE EAST SIDE OF DOWLEN ROAD FROM US HWY 90 FRONTAGE ROAD TO FOLSOM DRIVE. Councilmember Getz seconded the motion. Minutes — May 30, 2016 AYES: MAYOR AMES, MAYOR PRO TEM MOUTON, COUNCILMEMBERS JORDAN, GETZ, WRIGHT, PATE AND SAMUEL NAYS: NONE MOTION PASSED Resolution 17-115 Mayor Ames read the announcement regarding Executive Session being held at the conclusion of the General Business portion of the meeting. COMMENTS * Public Comments (Persons are limited to three minutes) Shaun Best 4162 Treadway Rd. #2 Beaumont TX Thanked Councilmember Jordan for answering his email and for encouraging him to come and speak to Council, wants to educate Council as well as everyone in the City, stated that he was in an accident and was in a coma for three months, he was told that he would never walk, use his hands, speak etc., and he is doing everything they said he wouldn't be able to do, stated that he has to wear a helmet at all times in case he falls, wanted to encourage parents to make sure that their kids wear helmets when necessary so that they won't get brain injuries when in an accident Councilmembers/City Manager/City Attorney comments on various matters COUNCILMEMBER COMMENTS MAYOR PRO TEM MOUTON - NONE COUNCILMEMBER SAMUEL - NONE COUNCILMEMBER PATE - THANKED BARBARA OTTO, SANDRA WOMACK AND DANNY BLANCHARD FOR THE EXCEPTIONAL JOB THEY DID FOR THE MEMORIAL DAY PROGRAM AT FOREST LAWN MEMORIAL PARK, THEY HONORED SEVERAL WORLD WAR II VETERANS THAT LIVE IN CALDER WOODS, STATED THAT MEMORIAL DAY IS SET ASIDE TO REMEMBER THOSE WHO PAID THE ULTIMATE SACRIFICE AND LAID THEIR LIVES ON THE LINE, TO LIVE IN THE UNITED STATES OF AMERICA IS AN HONOR AND A PRIVILEGE COUNCILMEM13ER WRIGHT - STATED THAT MEMORIAL DAY WAS A SOMBER DAY, IT WAS A DAY TO REMEMBER ALL THAT HAVE FALLEN FOR THE RIGHTS AND PRIVILEGES THAT WE HAVE, MEMORIAL DAY REMINDS US THAT THIS DIDN'T COME JUST TO COME, IT WAS FOUGHT FOR AND IT IS STILL BEING FOUGHT FOR ON A REGULAR BASIS Minutes — May 30, 2016 COUNCILMEMBER GETZ - CONGRATULATED COUNCILMEMBER PATE ON THE EXCELLENT REMARKS HE GAVE AT THE MEMORIAL DAY SERVICE, STATED THAT IN HIS REMARKS THERE WAS ONE THING THAT STOOD OUT, HE SAID THAT "MOST PEOPLE THINK OF MEMORIAL DAY AS A DAY TO START OFF THE SUMMER, A TIME TO GO TO THE BEACH AND TO HAVE FUN, HE REMINDED US THAT THERE ARE OTHER BEACHES THAT VETERANS WENT TO AND THAT'S WHERE THEY STAYED AND WHERE THEY FELL" COUNCILMEMBER JORDAN - STATED THAT SHE TOO ENJOYED THE MEMORIAL DAY PROGRAM, IT WAS VERY WELL DONE, ANNOUNCED THAT ON JUNE 5, 2017, AT THE MCFADDIN WARD HOUSE THERE WILL BE FREE YOGA CLASSES ON THE GROUNDS FROM 6:00 P.M. TO 7:00 P.M., ALSO THE CALDER TWILIGHT 5K RUN/WALK WILL TAKE PLACE ON JUNE 9, 2017, IT WILL START AT RAG'S BAKERY THEN DOWN TO CALDER AND GO THROUGH THE OAKS HISTORIC DISTRICT ON 8T" AND 9T" STREETS CITY ATTORNEY COOPER - NONE CITY MANAGER HAYES - NONE MAYOR AMES - ANNOUNCED THE AMERICANA MUSIC FEST ON JUNE 10, 2017, AT THE BEAUMONT EVENTE CENTER Open session of meeting recessed at 2:20 p.m. EXECUTIVE SESSION Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Jerome Woods v. The City of Beaumont; Cause No. E-198,884 There being no action taken in Executive Session, Council adjourned. n request in the City Clerk's Offi Tina Broussard, City Clerk �a® 4-NOVVn'9' Minutes — May 30, 2016