HomeMy WebLinkAboutPACKET APR 25 2017BEAUMONT
TEXAS
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS APRIL 25, 2017 1:30 P.M.
CONSENT AGENDA
* Approval of minutes — April 11, 2017
* Confirmation of committee appointments
Brenda Green Dalcore will fill the unexpired term of Connie Patterson on the Convention and
Tourism Advisory Board. The term would commence April 25, 2017 and expire September 30,
2017. (Mayor Pro Tem Robin Mouton)
A) Approve the purchase of two Ambulance Stretchers and three Power Load Systems for
use in the Emergency Medical Services (EMS) Division
B) Approve a one year contract with DMJ Landscaping of Port Arthur for the grounds
maintenance of Martin Luther King, Jr. Parkway
C) Authorize the City Manager to enter into a contract with the Department of Housing and
Urban Development for the Continuum of Care (CoC) Grant as well as Triangle Aids
Network as a sub -recipient of the grant
D) Approve a resolution supporting Entergy Texas Inc.'s application to the Public Utility
Commission of Texas to build the Montgomery County Power Station
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT Brenda Green Dalcore is appointed to the Convention and Tourism Advisory
Board to fill the unexpired term of Connie Patterson. The term will commence April 25,
2017 and expire September 30, 2017.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 25th day of
April, 2017.
- Mayor Becky Ames -
0
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Todd Simoneaux, Chief Financial Officer
MEETING DATE: April 25, 2017
REQUESTED ACTION: Council consider a resolution approving the purchase of two (2)
Ambulance Stretchers and three (3) Power Load Systems for use in
the Emergency Medical Service (EMS) division.
BACKGROUND
The Ambulance Stretchers and Power Load Systems will be purchased from Stryker EMS
Equipment of Portage, Michigan, in the amount of $96,987.78. This equipment will assist EMS
personnel in minimizing and/or eliminating their amount of physical strain.
Pricing was obtained from Stryker EMS Equipment as a sole source provider.
FUNDING SOURCE
Capital Reserve Fund.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Council hereby approves the purchase of two (2) Ambulance stretchers
and three (3) Stryker Power -Load systems for use by Beaumont Emergency Medical
Services (EMS) from Stryker EMS Equipment, of Portage, Michigan, a sole source
provider, in the amount of $96,987.78.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 25th day of
April, 2017.
- Mayor Becky Ames -
H541M I
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Todd Simoneaux, Chief Financial Officer I/
MEETING DATE: April 25, 2017
REQUESTED ACTION: Council consider a resolution approving a one (1) year contract with
DMJ Landscaping of Port Arthur for the grounds maintenance of
Martin Luther King, Jr. Parkway.
BACKGROUND
DMJ Landscaping will provide grounds maintenance of approximately 81 acres of right-of-way
and medians along Martin Luther King, Jr. Parkway. The maintained area includes both east and
west sides of the Parkway for a distance of approximately 4.9 miles beginning north of IH 10 near
Plum Street southward to Kingsley Drive and excludes the area between Adams Street and
Alabama Avenue which is maintained by Lamar University.
Formal bids were requested from fourteen (14) vendors; four (4) responded. DMJ Landscaping
responded with a total annual bid of $83,575.80. This represents a $6,627.50 increase in the price
of this contract over the last contract. Specifications allow for a one (1) year contract with the
option of two (2) renewals of a one (1) year term at the same pricing as the awarded contract.
Bid tabulation is attached.
FUNDING SOURCE
General Fund.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.
WHEREAS, bids were solicited for a one (1) year contract with annual renewal
options not to exceed two (2) renewals for grounds maintenance of Martin Luther King,
Jr. Parkway, and,
WHEREAS, DMJ Landscaping, of Port Arthur, Texas, submitted a bid in the
amount of $83,575.80 as shown on Exhibit "A" attached hereto; and,
WHEREAS, City Council is of the opinion that the bid submitted by DMJ
Landscaping, of Port Arthur, Texas, should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
That the bid submitted by DMJ Landscaping, of Port Arthur, Texas, for a one (1)
year contract with annual renewal options not to exceed two (2) renewals for grounds
maintenance of Martin Luther King, Jr. Parkway in the amount of $83,575.80, as shown
on Exhibit "A" attached hereto, be accepted by the City of Beaumont.
THAT the City Manager be and he is hereby authorized to execute a contract
with DMJ Landscaping, of Port Arthur, Texas, for the purposes described herein.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 25th day of
April, 2017.
- Mayor Becky Ames -
0
m
X
111
ONT
BEA,UMON*
PURCHASING DIVISION BID^TABULAT ON
.......-_-..-...---.......
'Y S X
Vendor
Bid Name:
Grounds Maintenance for the Martin Luther King, Jr. Parkway
Bid Number:
TF0217-05
Bid Opening:
Thursday, April 13, 2017 @ 2:00 P.M.
Contact Person:
Terry Welch, Senior Buyer
Beaumont, Tx
twel cha beau monttexas. g ov
Preven Jones
Phone: 409-880-3107
0
m
X
111
DMJ Landscaping
Superior Lawn Service, Inc.
GARDEN OF GETHSEMANE
NURSERY & LANDSCAPE, LLC
Beaumont Products & Services
Vendor
City / State
Port Arthur, Tx
Beaumont, Tx
Beaumont, Tx
Beaumont, Tx
Preven Jones
Dickie Brocato
Micheal Alfred
Steve Havard
Contact
Fax: 866-8485
Fax: 813-2553
Fax 832-5033
Work Cycles
Price per
Extended Price
Price per
Extended Price
Price per
Extended Price
Price per
Extended Price
Description
per year
Work Cycle
(per year)
Work Cycle
(per year)
Work Cycle
(per year)
Work Cycle
(per year)
Section I.
Entire Work Area
22
$1,698.901
$37,375.80
Si'000.00
`022,000-00
51,800.00
$39,600.00
51,800.00
$39,600.00
Section ti.
Medians and Triangles
44
$200.00
$8,800.00
$700.00
$30,800.00
$405.00
$17,820.00
$450.00
$19,800.00
All Other Work Area
22
$800.00
$17,600.00
$1,050.00
$23,100.00
$1,179.00
525,938.00
$1,000.00
$22,000.00
Section Ili.
Medians and Triangles
44
$150.00
$6,600.00
$420.00
$18,480.00
$405.00
$17,820.00
5450.00
$19,800.00
All Other Work Area
22
$600.00
$13,200.00
$300.00
$6,600.00
$720.00
$15,840.00
$800.00
$17,600.00
$83,575.80
$100,980.00
$117,01800A
7
$118,800.00
TOTAL BID PRICE
0
m
X
111
c
BEAUMONT
TEXAS
TO:
City Council
FROM: Kyle Hayes, Ci Manager
S
PREPARED BY: Chris Boone, Planning & Community Development Director
MEETING DATE: April 25, 2017
REQUESTED ACTION: Council consider a resolution authorizing the City Manager to enter
into a contract with the Department of Housing and Urban
Development for the Continuum of Care (CoC) Grant as well as
Triangle Aids Network as a sub -recipient of the grant.
BACKGROUND
The City of Beaumont, as the lead agency, receives a renewal grant allocation of Continuum of
Care Grant funds from the U.S. Department of Housing and Urban Development (HUD).
Formerly known as the Shelter Plus Care (S+C) Program, the Program has been consolidated with
other HUD competitive homelessness assistance grant programs, including the Supportive
Housing Program (SHP) and the Section 8 Moderate Rehabilitation/Single Room Occupancy
(SRO) Program, to create the new Continuum of Care (CoC) Program.
The funds assist homeless individuals with disabilities, as well as their families. These
individuals primarily include those with serious mental illness, chronic problems with alcohol
and/or drugs, and HIV/AIDS or related diseases. The City of Beaumont, in conjunction with
Triangle Aids Network, will provide Tenant -Based Rental Assistance (TRA) to area homeless
individuals that have been diagnosed with HN/AIDS.
The grant amount for rental and utility assistance is $138,300 and $8,444 for the administrative
costs associated with administering the program. The City of Beaumont will monitor the
program and reimburse Triangle Aids Network (TAN) for all eligible costs associated with the
program.
J
FUNDING SOURCE
2016 Continuum of Care Grant.
RECOMMENDATION
Approval of resolution.
Page 1 of 2
"' FW: FY 2016 CoC Renewal TX0219L6E071609
Elo, Mary M
§t to:
'cboone@Beaumonttexas.gov', 'jpatillo@BeaumontTexas..gov'
04/13/2017 03:16 PM
Cc:
"crobinson@BeaumontTexas.gov", "Logan, Darrell C", "Reynolds, Debbie"
Hide Details
From: "Elo, Mary M" <Mary.M.Elo@hud.gov>
To: "'cboone@Beaumonttexas.gov"' <cboone@Beaumonttexas.gov>,
"'jpatillo@BeaumontTexas.gov"' <jpatillo@BeaumontTexas.gov>
Cc: "crobinson@BeaumontTexas.gov" <crobinson@BeaumontTexas.gov>, "Logan, Darrell
C" <Darrell.C.Logan@hud.gov>, "Reynolds, Debbie" <Debbie.Reynolds@hud.gov>
1 Attachment
City of Beaumont TX0219L6E071609 PY 2016 CoC grant agreement rev.pdf
Mr. Christopher S. Boone, AICP
Director of Planning & Community Development
City of Beaumont
SUBJECT: Transmittal of FY 2016 Continuum of Care (CoC) Grant Agreement
Program: CoC Program: (CoC: TX -607) - Permanent Housing (PH)
Project Number: TX0219L6E071609
Project Name: Shelter Plus Care (S+C)
Congratulations on the conditional selection for funding in the amount of $146;744.00 under the
Department of Housing and Urban Development's (HUD) Fiscal Year (FY) 2016 CoC Housing
Program. Addressing homelessness is one of the Department's top priorities and your project will make
a significant contribution toward the continuum of care system in your community.
The attached file containing the Continuum of Care Program Grant Agreement and Exhibit 1 Scope
of Work for FY2016 Competition permits the processing of the FY 2016 renewal grant. Please print
three copies of the Continuum of Care Program Grant Agreement and Scope of Work Exhibit for FY
2016 Competition. Date and sign each copy with an original signature and return to this office within 30
days of receipt of this email. The mailing address is:
US Department of Housing and Urban Development
Office of Community Planning and Development
1301 Fannin, Suite 2200
Houston, TX 77002
Once the signed agreements are received, the agreement will be signed and dated by a HUD approving
official. One fully executed copy will be sent to you for your official records.
NOTE: No funds can be disbursed for this project until the fully executed agreement has been received
in your office. The obligations for the CoC funds toward this renewal project are:
a. Rental Assistance $138,300
file:///C:[Users/j oannp/AppData/Local/Temp/notes5683AF/-web7469.htm 4/13/2017
Page 2 of 2
b. Administration $8,444
Thank you for your commitment to assisting homeless persons. If you have any questions regarding how
to proceed with this renewal grant or if additional information is needed, please let me know.
Mary Elo
file:///C:/Users/joannp/AppData/Local/Temp/notes5683AF/—web7469.htm 4/13/2017
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to execute a contract,
substantially in the form attached hereto as Exhibit "1," with the United States
Department of Housing and Urban Development (HUD) to receive up to $146,744 for
the Continuum of Care (CoC) Grant through the U. S. Department of Housing and
Urban Development; and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute a contract, substantially in the form attached hereto as Exhibit "2,"
with Triangle Area Network as sub -recipient of the Continuum of Care (CoC) Grant.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 25th day of
April, 2017.
- Mayor Becky Ames -
QV- P do U.S. Department of Housing and
Milli Urban Development Office of
* * Community Planning and Development
a �z 1301 Fannin Street Suite 2200
IIIIIII
Houston, TX 77002
�eRIV DEVELde
Tax ID No.: 74-6000278
CoC Program Grant Number: TX0219L6E071609
Effective Date:
DUNS No.: 073901118
CONTINUUM OF CARE PROGRAM
GRANT AGREEMENT
This Grant Agreement ("this Agreement") is made by and between the United States
Department of Housing and Urban Development ("HUD") and City of Beaumont (the
"Recipient").
This Agreement is governed by title IV of the McKinney-Vento Homeless Assistance
Act 42 U.S.C. 11301 et seq. (the "Act") and the Continuum of Care Program rule (the "Rule").
The terms "Grant " or "Grant Funds" represents the funds that are provided under this
Agreement. The term "Application" means the application submissions on the basis of which the
Grant was approved by HUD, including the certifications, assurances, and any information or
documentation required to meet any grant award condition. All other terms shall have the
meanings given in the Rule.
The Application is incorporated herein as part of this Agreement, except that only
those project listed, and only in the amount listed on the Scope of Work exhibit, are funded by
this Agreement. In the event of any conflict between any application provision and any
provision contained in this Agreement, this Agreement shall control.
Exhibit 1, the FY2016 Scope of Work, is attached hereto and made a part hereof. If in
the future appropriations are made available for Continuum of Care grants; if the Recipient
applies under a Notice of Funds Availability published by HUD; and, if pursuant to the selection
criteria in the Notice of Funds Availability, HUD selects Recipient and one or more projects
listed on Exhbit 1 for renewal, then additional Scope of Work exhibits may be attached to this
Agreement. Those additional exhibits, when attached, will also become a part hereof.
The effective date of the Agreement shall be the date of execution by HUD and it is the date
the usage of funds under this Agreement may begin. Each project will have a performance period
that will be listed on the Scope of Work exhibit(s) to this Agreement. For renewal projects, the
period of performance shall begin at the end of the Recipient's final operating year for the project
being renewed and eligible costs incurred for a project between the end of the Recipient's final
operating year under the grant being renewed and the execution of this Agreement may be paid
with funds from the first operating year of this Agreement. For each new project funded under this
Agreement, the Recipient and HUD will set an operating start date in eLOCCS, which will be used
to track expenditures, to establish the project performance period and to determine when a project
is eligible for renewal. The Recipient hereby authorizes HUD to insert the project performance
period for new projects into the exhibit without the Recipient's signature, after the operating start
date is established in eLOCCS.
This Agreement shall remain in effect until termination either: 1) by agreement of the
parties; 2) by HUD alone, acting under the authority of 24 CFR 578.107; 3) upon expiration of the
final performance period for all projects funded under this Agreement; or 4) upon the expiration of
the period of availability of funds for all projects funded under this Agreement.
www1ud.gov esoanol md.aov Page 1
EXHIBIT "V
Recipient agrees:
1. To ensure the operation of the project(s) listed on the Scope of Work in accordance
with the provisions of the Act and all requirements of the Rule;
2. To monitor and report the progress of the project(s) to the Continuum of Care and HUD;
3. To ensure, to the maximum extent practicable, that individuals and families experiencing
homelessness are involved, through employment, provision of volunteer services, or
otherwise, in constructing, rehabilitating, maintaining, and operating facilities for the
project and in providing supportive services for the project;
4. To require certification from all subrecipients that:
a. Subrecipients will maintain the confidentiality of records pertaining to any
individual or family that was provided family violence prevention or treatment
services through the project;
b. The address or location of any family violence project assisted with grant funds will
not be made public, except with written authorization of the person responsible for the
operation of such project;
c. Subrecipients will establish policies and practices that are consistent with, and do not
restrict, the exercise of rights provided by subtitle B of title VII of the Act and other
laws relating to the provision of educational and related services to individuals and
families experiencing homelessness;
d. In the case of projects that provide housing or services to families, subrecipients will
designate a staff person to be responsible for ensuring that children being served in the
program are enrolled in school and connected to appropriate services in the
community, including early childhood programs such as Head Start, part C of the
Individuals with Disabilities Education Act, and programs authorized under subtitle B
of title VII of the Act;
e. The subrecipient, its officers, and employees are not debarred or suspended from doing
business with the Federal Government; and
f. Subrecipients will provide information, such as data and reports, as required by HUD;
5. To establish such fiscal control and accounting procedures as may be necessary to assure
the proper disbursal of, and accounting for grant funds in order to ensure that all financial
transactions are conducted, and records maintained in accordance with generally accepted
accounting principles, if the Recipient is a Unified Funding Agency;
6. To monitor subrecipient match and report on match to HUD;
7. To take the educational needs of children into account when families are placed in housing
and will, to the maximum extent practicable, place families with children as close as
possible to their school of origin so as not to disrupt such children's education;
8. To monitor subrecipients at least annually;
9. To use the centralized or coordinated assessment system established by the Continuum of
Care as required by the Rule. A victim service provider may choose not to use the
Continuum of Care's centralized or coordinated assessment system, provided that victim
service providers in the area use a centralized or coordinated assessment system that meets
HUD's minimum requirements;
www1udxov esnanollud.Page
10. To follow the written standards, developed by the Continuum of Care, for
providing Continuum of Care assistance, including those required by the Rule;
11. Enter into subrecipient agreements requiring subrecipients to operate the
project(s) in accordance with the provisions of this Act and all requirements of the
Rule; and
12. To comply with such other terms and conditions as HUD may have established
in the applicable Notice of Funds Availability.
HUD notifications to the Recipient shall be to the address of the Recipient as stated in the
Application, unless HUD is otherwise advised in writing. Recipient notifications to HUD shall be
to the HUD Field Office responsible for executing the Agreement. No right, benefit, or advantage
of the Recipient hereunder may be assigned without prior written approval of HUD.
The Agreement constitutes the entire agreement between the parties hereto, and may be
amended only in writing executed by HUD and the Recipient.
By signing below, Recipients that are states and units of local government certify that they
are following a current HUD approved CHAS (Consolidated Plan).
www.hud.eov espanollud.gov Page 3
This agreement is hereby executed on behalf of the parties as follows:
UNITED STATES OF AMERICA,
Secretary of Housing and Urban Development
(Signature)
Darrell C. Logan, Program Manager
(Typed Name and Title)
(Date)
RECIPIENT
City of Beaumont
(Name of Organization)
0
(Signature of Authorized Official)
(Typed Name and Title of Authorized Official)
Date
www.hud.gov esyanol.hud.gov Page 4
Tag ID No.: 74-6000278
CoC Program Grant Number: TX0219L6E071609
Effective Date:
DUNS No.: 073901118
EXHIBIT 1
SCOPE OF WORK for FY2016 COMPETITION
1. The projects listed on this Scope of Work are governed by the Continuum of Care Program
Interim Rule attached hereto and made a part hereof as Exhibit 1 a. Upon publication for
effect of a Final Rule for the Continuum of Care program, the Final Rule will govern this
Agreement instead of the Interim Rule. The projects listed on this Exhibit at 4., below, is
also subject to the terms of the Notice of Funds Availability for the fiscal year listed above.
2. The Continuum that designated the Recipient to apply for grant funds has not been
designated a high performing community by HUD for the applicable fiscal year.
3. The Recipient is not the only Recipient for the Continuum of Care. HUD's total funding
obligation for this grant is $_146744_, allocated between budget line items, as indicated
in 4., below. In accordance with the Rule, the Recipient is prohibited from moving more
than 10% from one budget line item in a project's approved budget to another without a
written amendment to this Agreement.
4. Subject to the terms of this Agreement, HUD .agrees to provide the Grant funds, in the
amount specified for the project application listed, to be used during the performance
period established below. However, no funds for new projects may be drawn down by
Recipient until HUD has approved site control pursuant to the Rule and no funds for
renewal projects may be drawn down by Recipient before the end date of the project's final
operating year under the grant that has been renewed.
Project No. Performance Period Total Amount
TX02191,6E071609 02-01-2017 - 01-31-2018 $ 146744
Allocated between budget line items as follows:
a.
Continuum of Care planning activities
$
b.
UFA costs
$ 0
c.
Acquisition
$ 0
d.
Rehabilitation
$ 0
e.
New construction
$ 0
f.
Leasing
$ 0
g.
Rental assistance
$ 138300
(of which $ 0 is for short-term and medium-term
rental assistance for persons at risk of homlessness)
h. Supportive services $ 0
i. Operating costs $ 0
j. Homeless Management Information System $ 0
wivw.hud.eov espanol.hud.gov I'aee 5
k. Administrative costs $ 8444
1. Relocation Costs $ 0
m. Housing relocation and stabilization $ 0
services
5. If grant funds will be used for payment of indirect costs, pursuant to 2 CFR 200, Subpart E
- Cost Principles, the Recipient is authorized to insert the Recipient's federally recognized
indirect cost rates (including if the de minimis rate is charged per 2 CFR §200.414) on the
attached Federally Recognized Indirect Cost Rates Schedule, which Schedule shall be
incorporated herein and made a part of the Agreement. No indirect costs may be charged
to the grant by the Recipient if their federally recognized cost rate is not listed on the
Schedule. Do not include indirect cost rates for Subrecipients; however, Subrecipients may
not charge.indirect costs to the grant if they do not also have a federally recognized
indirect cost rate.
6. The following project has not been awarded project -based rental assistance for a term of
fifteen (15) years. Funding is provided under this Scope of Work for the performance
period stated in paragraph 4. Additional funding is subject to the availability of annual
appropriations.
7. Program income earned during the grant term shall be retained by the recipient and used
for eligible activities. Program income may also be counted as match.
www.hud.gov espanol.hud.gov Page 6
Tax ID No.: 74-6000278
CoC Program Grant Number: TX0219L6E071609
Effective Date:
DUNS No.: 073901118
FEDERALLY RECOGNIZED INDIRECT COST RATE SCHEDULE
Grant No. Recipient Name Indirect cost rate Cost Base
www.hud.gov espanollud.eov Page 7
This agreement is hereby executed on behalf of the parties as follows:
UNITED STATES OF AMERICA,
Secretary of Housing and Urban Development
(Signature).
Darrell C. Logan, Program Manager
(Typed Name and Title)
(Date)
RECIPIENT
City of Beaumont
(Name of Organization)
(Signature of Authorized Official)
(Typed Name and Title of Authorized Official)
Date
v♦Av.hud.gov espanol.hud.Qov Page 8
;PTCA WIT;, nrro?k Tr N1TT
RAMON*
T • E • Z • ♦ • $
AGREEMENT
BETWEEN THE CITY OF BEAUMONT
AND
TRIANGLE AREA NETWORK
0
O"OMM"
This Agreement is made and entered into between the City of Beaumont, Texas,
hereinafter referred to as CITY, and Triangle Area Network, hereinafter referred to as
SUBRECIPIENT pursuant to the authority of Resolution 17- , passed by the Beaumont City
Council on 2017. This assistance will be funded in whole by the U.S. Department of
Housing and Urban Development, Continuum of Care Program.
WHEREAS, City has designated the Department of Community Development Block
Grants Administration responsible for the administration of this Agreement and all matters
pertaining thereto; and;
WHEREAS, the Continuum of Care Program (CoQ is authorized by Title IV, subtitle F,
of the Stewart B. McKinney Homeless Assistance Act (the McKinney Act) (42 U.S.C. 11403-
11407b). CoC is designed to provide rental assistance, in connection with supportive services for
hard -to -serve homeless persons with disabilities (primarily those who are seriously mentally ill;
have chronic problems with alcohol, drugs, or both; or have acquired immunodeficiency
syndrome (AIDS) and related diseases) and their families;
WHEREAS, the U.S. Department of Housing and Urban Development has awarded CITY
a grant in the amount of $146,744.00 under the FY2016 Continuum of Care TRA Program, grant
#TX0219L6E071609-TRA, to administer and provide tenant -based rental assistance (TRA) of
(17) scattered site units for a period of one year, and;
WHEREAS, in the FY16 grant CITY has engaged SUBRECIPIENT as the agency that
would administer the rental assistance subsidies provided under the program;
NOW, THEREFORE, the parties hereto agree, and by the execution hereof are bound to
the mutual obligations and the performance and accomplishment of the conditions hereinafter
described.
1. TERM
Subject to the provisions of this Grant Agreement, the CITY will make funding assistance
available to SUBRECIPIENT upon execution of the Grant Agreement by both parties. The
grant period will extend from the 1St day of February, 2017 through the 31St day of January,
2018 unless sooner terminated in accordance with Section 25, Termination.
EXHIBIT "2"
2. RESPONSIBILITIES
SUBRECIPIENT hereby accepts the responsibility for the performance of all services and
activities described as set forth in Exhibit A, and incorporated herein by reference, in a
satisfactory and efficient manner as determined by CITY, in accordance with the terms herein.
CITY will consider SUBRECIPIENT's Executive Officer to be SUBRECIPIENT's
representative responsible for the management of all contractual matter pertamimghereto,
unless written notification to the contrary is received from SUBRECIPIENT, and approved by
CITY.
Pursuant to receiving the equivalent amount of fund from the U.S. Department of Housing and
Urban Development, The City has allocated the sum of $146,744.00 to be expended under this
contract. Unless an amendment to this contract otherwise provides, that amount shall in no
event be exceeded and the City shall under no circumstance be required to pay in excess of
that amount.
The CITY'S CDBG Manager will be CITY'S representative responsible for the administration
of this Agreement.
3. CITY'S OBILIGATION
A. Limit of Liability. CITY will reimburse SUBRECIPIENT for expenses incurred
pursuant and in accordance with the project budget attached hereto as Exhibit C and the
Statement of Work herein attached as Exhibit A and incorporated herein by reference.
Notwithstanding any other provision of the Agreement, the total of all payments and other
obligations made or incurred by CITY hereunder shall not exceed the sum of $146,744.00.
B. Measure of Liability. In consideration of full and satisfactory services and activities
hereunder by SUBRECIPIENT and receipt of a request for payment with appropriate
documentation of expenditures, CITY shall make payments to SUBRECIPIENT based
on the Project Budget attached hereto and incorporated herein for all purposes as Exhibit
C, subject to the limitations and provisions set forth in this Section and Section 7 of this
Agreement. Payments may be contingent upon certification of the SUBRECIPIENT'S
financial management system in accordance with the standards specified in OMB
Circular A-110, attached hereto as Exhibit D and incorporated herein by reference.
1. The parties expressly understand and agree that the CITY'S obligations under this
Section are contingent upon the actual receipt of adequate Shelter Plus Care (S+C)
funds to meet CITY'S liabilities under this Agreement. If adequate funds are not
available to make payments under this Agreement, CITY shall notify
SUBRECIPIENT in writing within a reasonable time after such fact has been
determined. CITY may, at its option, either reduce the amount of its liability, as
specified in Subsection A of this Section or terminate the Agreement. If S+C funds
eligible for use for purposes of this Agreement are reduced, CITY shall not be
liable for further payments due to SUBRECIPIENT under this Agreement
2. It is expressly understood that this Agreement in no way obligates the General
Fund or any other monies or credits of the City of Beaumont.
3. CITY shall not be liable for any cost or portion thereof which:
(a) has been paid, reimbursed or is subject to payment or reimbursement, from
any other source;
(b) was incurred prior to the beginning date, or, without prior approval from
CITY, after the ending date specified in Section 1;
(c) is not in strict accordance with the terms of this Agreement, including all
exhibits attached hereto;
(d) reimbursement from CITY has not been requested within 90 calendar days
following billing to SUBRECIPIENT, or termination of the Agreement,
whichever date is earlier; or
(e) is not an allowable cost as defined by Section 10 of this Agreement or the
project budget.
4. CITY shall not be liable for any cost or portion thereof which is incurred with
respect to any activity of SUBRECIPIENT requiring prior written authorization
from CITY, or after CITY has requested that SUBRECIPIENT furnish data
concerning such action prior to proceeding further, unless and until CITY advises
SUBRECIPIENT to proceed.
5. CITY shall not be obligated or liable under this Agreement to any party other than
SUBRECIPIENT for payment of any monies or provision of any goods or
services.
4. COMPLIANCE WITH FEDERAL, STATE AND LOCAL LAWS
A. SUBRECIPIENT understands that funds provided pursuant to this Agreement are funds
which have been made available to CITY by the Federal Government (U.S. Department of
Housing and Urban Development) under the Title IV, Subtitle F, of the Stewart B.
McKinney Homeless Assistance Act, as amended, in accordance with an approved Grant
Application and specific assurances. The foregoing is in no way meant to constitute a
complete compilation of all duties imposed upon SUBRECIPIENT by law or
administrative ruling, or to narrow the standards which SUBRECIPIENT must follow.
SUBRECIPIENT further assures and. certifies that if the regulations and issuances
promulgated pursuant to the Act are amended or revised, it shall comply with them, or
notify CITY, as provided in Section 23 of this Agreement.
SUBRECIPIENT agrees to abide by the conditions of and comply with the requirements
of the Office of Management and Budget Circulars Nos. A-110, A-122, A-87 and A-133 as
applicable.
B. SUBRECIPIENT shall comply with all applicable federal laws, laws of the State of
Texas, ordinances of the City of Beaumont and local program requirements.
C. SUBRECIPIENT is required to comply with the applicable uniform administrative
requirements as described in 24 CFR 582 and 24 CFR 582.400 subpart E Exhibit B, with
the exceptions noted below:
SUBRECIPIENT does not assume CITY'S environmental responsibilities
described at CFR 582.230; and
2. SUBRECIPIENT does not assume the CITY'S responsibility for initiating the
review process under the provisions of 24 CFR Part 582.
5. REPRESENTATIONS
A. SUBRECIPIENT assures and guarantees that it possesses the legal authority, pursuant to
any proper, appropriate and official motion, resolution or action passed or taken, to enter
into this Agreement.
B. The person or persons signing and executing this Agreement on behalf of
SUBRECIPIENT, does hereby warrant and guarantee that he, she, or they have been fully
authorized by SUBRECIPIENT to execute this Agreement on behalf of
SUBRECIPIENT and to validly and legally bind SUBRECIPIENT to all terms,
performances and provisions herein set forth.
;ITY shall have the right, at its option, to either temporarily suspend or permanently
-rminate this Agreement if there is a dispute as to the legal authority of either
VBRECIPIENT or the person signing the Agreement to enter into this Agreement.
;UBRECIPIENT is liable to CITY for any money it has received from CITY for
erformance of the provisions of this agreement if CITY has suspended or terminated this
,greement for the reasons enumerated in this Section.
D. SUBRECIPIENT agrees that the funds and resources provided SUBRECIPIENT under
the terms of this Agreement will in no way be substituted for funds and resources from
other sources, nor in any way serve to reduce the resources, services, or other benefits
which would have been available to, or provided through, SUBRECIPIENT had this
Agreement not been executed.
6. PERFORMANCE BY SUBRECIPIENT
SUBRECIPIENT will provide, oversee, administer, and carry out all of the activities and
services set out in the Statement of Work, attached hereto and incorporated herein for all
purposes as Exhibit A, utilizing the funds described in the Project Budget, Exhibit C, attached,
hereto and incorporated herein for all purposes and deemed by both parties to be necessary and
sufficient payment for full and satisfactory performance of the program, as determined solely by
CITY and in accordance with all other terms, provisions and requirements of this Agreement.
No modifications or alterations may be made in the Statement of Work without the prior
written approval of the City's Community Development Grants Administrator.
7. PAYMENTS TO SUBRECIPIENT
A. Payments to SUBRECIPIENT. The CITY shall pay to the SUBRECIPIENT a
maximum amount of money totaling $146,744.00 for services rendered under this
Agreement. CITY will pay these funds on a reimbursement basis to the
SUBRECIPIENT within thirty days after CITY has received approved supporting
documentation of eligible expenditures. SUBRECIPIENT'S failure to request
reimbursement on a timely basis may jeopardize present or future funding.
Funds are to be used for the sole purpose of providing services described in the Statement
of Work herein attached as Exhibit A and based on the Project Budget herein attached
as Exhibit C.
B. Excess Payment. SUBRECIPIENT shall refund to CITY within ten working days of
CITY'S request, any sum of money which has been paid by CITY and which CITY at
any time thereafter determines:
1. has resulted in overpayment to SUBRECIPIENT; or
2. has not been spent strictly in accordance with the terms of this Agreement; or
3. is not supported by adequate documentation to fully justify the expenditure.
C. Disallowed Costs: Upon termination of this Agreement, should any expense or change for
which payment has been made be subsequently disallowed or disapproved as a result of
any auditing or monitoring by CITY, the U. S. Department of Housing and Urban
Development, or any other Federal agency, SUBRECIPIENT will refund such amount to
CITY within ten working days of a written notice to SUBRECIPIENT, which specifies
the amount disallowed. Refunds of disallowed costs may not be made from these or any
funds received from or through CITY.
D. Reversion of Assets. Upon expiration of this Agreement, SUBRECIPIENT shall transfer
to the CITY any CoC/SPC funds on hand at the time of expiration and any accounts
receivable attributable to the use of CoC/SPC funds. If CITY finds that
SUBRECIPIENT is unwilling and/or unable to comply with any of the terms of this
Contract, CITY may require a refund of any and all money expended pursuant to this
Contract by SUBRECIPIENT, as well as any remaining unexpended funds which shall be
refunded to CITY within ten working days of written notice to SUBRECIPIENT to revert
these financial assets. The revision of these financial assets shall be in addition to any
other remedy available to CITY either at law or in equity for breach of this Contract.
8. WARRANTIES
SUBRECIPIENT represents and warrants that:
A. All information, reports and data heretofore or hereafter requested by CITY and furnished
to CITY, are complete and accurate as of the date shown on the information, data, or
report, and, since that date, have not undergone any significant change without written
notice to CITY.
B. Any supporting financial statements heretofore requested by CITY and furnished to
CITY, are complete, accurate and fairly reflect the financial condition of
SUBRECIPIENT on the date shown on said report, and the results of the operation for the
period covered by the report, and that since said date, there has been no material change,
adverse or otherwise, in the financial condition of SUBRECIPIENT.
C. No litigation or legal proceedings are presently pending or threatened against
SUBRECIPIENT.
D. None of the provisions herein contravene or are in conflict with the authority under which
SUBRECIPIENT is doing business or with the provisions of any existing indenture or
agreement of SUBRECIPIENT.
E. SUBRECIPIENT has the power to enter into this Agreement and accept payments
hereunder, and has taken all necessary action to authorize such acceptance under the terms
and conditions of this Agreement.
F. None of the assets of SUBRECIPIENT are subject to any lien or encumbrance of any
character, except for current taxes not delinquent, except as shown in the financial
statements furnished by SUBRECIPIENT to CITY.
G. Each of these representations and warranties shall be continuing and shall be deemed to
have been repeated by the submission of each request for payment.
9. COVENANTS
A. During the period of time that payment may be made hereunder and so long as any
payments remain unliquidated, SUBRECIPIENT shall not, without the prior written
consent of the Community Development Administrator or his authorized representative:
1. Mortgage, pledge, or otherwise encumber or suffer to be encumbered, any of the
assets of SUBRECIPIENT now owned or hereafter acquired by it, or permit any
pre-existing mortgages, liens, or other encumbrances to remain on, or attached to
any assets of SUBRECIPIENT which are allocated to the performance of this
Agreement and with respect to which CITY has ownership hereunder.
2. Sell, assign, pledge, transfer or otherwise dispose of accounts receivables, notes or
claims for money due or to become due.
3. Sell, convey, or lease all or substantial part of its assets.
4. Make any advance or loan to, or incur any liability for any other firm, person, entity
or corporation as guarantor, surety, or accommodation endorser.
5. Sell, donate, loan or transfer any equipment or item of personal property purchased
with funds paid to SUBRECIPIENT by CITY, unless CITY authorizes such
transfer.
B. SUBRECIPIENT agrees, upon written request by CITY, to require its employees to
attend training sessions sponsored by the Community Development Division.
10. ALLOWABLE COSTS
A. Costs shall be considered allowable only if incurred directly and specifically in the
performance of and in compliance with this Agreement and in conformance with the
standards and provisions of Exhibits A and C.
B. Approval of SUBRECIPIENT'S project budget, Exhibit C, does not constitute prior
written approval, even though certain items may appear herein. CITY'S prior written
authorization is required in order for the following to be considered allowable costs:
1. CITY shall not be obligated to any third parties, including any subrecipients of
SUBRECIPIENT, and CITY funds shall not be used to pay for any contract
service extending beyond the expiration of this Agreement.
2. Out of town travel.
3. Any alterations or relocation of the facilities on and in which the activities specified
in Exhibit A are conducted.
4. Any alterations, deletions or additions to the Personnel Schedule incorporated in
Exhibit C.
5. Costs or fees for temporary employees or services.
6. Any fees or payments for consultant services.
7. Fees for attending out of town meetings, seminars or conferences.
Written requests for prior approval are SUBRECIPIENT'S responsibility and shall be
made within sufficient time to permit a thorough review by CITY. SUBRECIPIENT
must obtain written approval by CITY prior to the commencement of procedures to solicit
or purchase services, equipment, or real or personal property. Any procurement or
purchase which may be approved under the terms of this Agreement must be conducted in
its entirety in accordance with the provisions of this Agreement.
C. Equipment purchased by SUBRECIPIENT will be affixed with an asset tag by a
Community Development representative and will remain in inventory for a period of five
(5) years. During inventory period the equipment, belonging to the Department of
Housing and Urban Development is to be used to carry out the proposed activities
described in the Statement of Work, Attachment A, and as such may not be sold, donated,
or destroyed. After the inventory period, ownership of the equipment will revert to the
SUBRECIPIENT with all rights thereof.
11. PROGRAM INCOME
A. For purposes of this Agreement, program income means earnings of SUBRECIPIENT
realized from activities resulting from this Agreement or from SUBRECIPIENT'S
management of funding provided or received hereunder. Such earnings include, but are
not limited to, income from interest, usage of rental or lease fees, income produced from
contract -supported services of individuals or employees or from the use or sale of
equipment or facilities of SUBRECIPIENT provided as a result of this Agreement, and
payments from clients or third parties for services rendered by SUBRECIPIENT under
this Agreement.
B. SUBRECIPIENT shall maintain records of the receipt and disposition of program income
in the same manner as required for other contract funds, and reported to CITY in the
format prescribed by CITY. CITY and SUBRECIPIENT agree, that any fees collected
for services performed by SUBRECIPIENT shall be used for payment of costs associated
with service provision. Revenue remaining after payment of all program expenses for
service provision shall be considered Program Income and shall be subject to all the
requirements of this Agreement and the regulations found at CFR 24, Section 570.504.
C. SUBRECIPIENT shall include this Section in its entirety in all of its sub -contracts which
involve other income producing services or activities.
D. It is SUBRECIPIENT'S responsibility to obtain from CITY a prior determination as to
whether or not income arising directly or indirectly from this Agreement, or the
performance thereof, constitutes program income. SUBRECIPIENT is responsible to
CITY for the repayment of any and all amounts determined by CITY to be program
income, unless otherwise approved in writing by CITY.
12. MAINTENANCE OF RECORDS
A. SUBRECIPIENT agrees to maintain records that will provide accurate, current, separate,
and complete disclosure of the status of funds received under this Agreement, in
compliance with the provisions of Exhibit B, attached hereto, and with any other
applicable Federal and State regulations establishing standards for financial management
including OMB circulars A-87, A-110, A-122 and A-133 as applicable; Title 24 CFR
Section 582 as it pertains to costs incurred, audits, program income, administration and
other activities and functions. SUBRECIPIENT'S record system shall contain sufficient
documentation to provide in detail full support and justification for each expenditure.
Nothing in this Section shall be construed to relieve SUBRECIPIENT of fiscal
accountability and liability under any other provision of this Agreement or any applicable
law. SUBRECIPIENT shall include the substance of this provision in all subcontracts.
B. SUBRECIPIENT agrees to retain all books, records, documents, reports and written
accounting procedures pertaining to the operation of programs and expenditures of funds
under this Agreement for five years after all funds have been expended.
C. Nothing in the above subsections shall be construed to relieve SUBRECIPIENT of
responsibility for retaining accurate and current records which clearly reflect the level and
benefit of services provided under this Agreement.
D. At any reasonable time and as often as CITY may deem necessary the SUBRECIPIENT
shall make available to CITY, the U. S. Department of Housing and Urban Development,
or any of their authorized representatives, all of its records and shall permit CITY, the U.
S. Department of Housing and Urban Development, or any of their authorized
representatives to audit, examine, make excerpts and copies of such records, and to
conduct audits of all contracts, invoices, materials, payrolls, records of personnel,
conditions or employment and all other data requested by said representatives.
13. REPORTS AND INFORMATION
At such times and in such form as CITY may require SUBRECIPIENT shall furnish
such statements, records, data and information as CITY may request and deem pertinent to
matters covered by this Agreement.
SUBRECIPIENT shall submit beneficiary and financial reports to the CITY, as
requested, at least once and not to exceed quarterly during the program year. The beneficiary
report shall detail client information, including race, income, female head of household and other
statistics required by the CITY. The financial report shall include information and data relative
to all programmatic and financial reporting as of the beginning date specified in Section 1 of this
Agreement. Beneficiary and financial reports shall be due to CITY within 15 working days after
request by CITY.
Unless the CITY has granted a written exemption, SUBRECIPIENT shall submit a
copy of any audit conducted by independent examiners in accordance with Generally Accepted
Accounting Principles. If the SUBRECIPIENT receives more than $750,000 in federal
funding, the audit must be conducted in accordance with OMB Circular A-133 as applicable.
14. MONITORING AND EVALUATION
A. CITY shall perform on-site monitoring of SUBRECIPIENT'S performance under this
Agreement.
B. SUBRECIPIENT agrees that the CITY may carry out monitoring and evaluation
activities to ensure adherence by SUBRECIPIENT to the Statement of Work attached
hereto as Exhibit A, as well as other provisions of this Agreement.
C. SUBRECIPIENT agrees to cooperate fully with the CITY in the development,
implementation and maintenance of record-keeping systems and to provide data
determined by the CITY to be necessary for the CITY to effectively fulfill its monitoring
and evaluation responsibilities.
D. SUBRECIPIENT agrees to cooperate in such a way so as not to obstruct or delay the
CITY in such monitoring and to designate one of its staff to coordinate the monitoring
process as requested by CITY staff.
E. After each official monitoring visit, the CITY shall provide the SUBRECIPIENT with a
written report of monitoring findings documenting findings and concerns that will require
a written response to the CITY. An acceptable response must be received by the CITY
within sixty (60) days from the SUBRECIPIENT'S receipt of the monitoring report or
audit review letter. Future contract payments can be withheld for the
SUBRECIPIENT'S failure to submit a response within sixty (60) days.
F. The SUBRECIPIENT shall submit copies of any fiscal, management, or audit reports by
any of the SUBRECIPIENT'S funding or regulatory bodies to the CITY within five
working days of receipt by the SUBRECIPIENT.
15. DIRECTOR'S MEETINGS
During the terms of this Agreement, at the request of the CITY, SUBRECIPIENT shall
cause to be delivered to the CITY copies of all notices of meetings of its Board of Directors,
setting forth the time and place thereof. Such notices, if so requested, shall be delivered to the
CITY in a timely manner to give adequate notice, and shall include an agenda and a brief
description of the matters to be discussed. SUBRECIPIENT understands and agrees that CITY
representatives shall be afforded access to all of the Board of Directors meetings.
Minutes of all meetings of the SUBRECIPIENT'S governing body shall be available,
and upon request, be provided to the CITY within ten days after Board approval.
f U11 6 W1T18)7\►Lei M
A. SUBRECIPIENT shall observe sound business practices with respect to providing such
bonding and insurance as would provide adequate coverage for services offered under
this Agreement.
B. The premises on and in which the activities described in Exhibit A are conducted, and
the employees conducting these activities, shall be covered by liability insurance,
commonly referred to as Owner/Tenant coverage with the CITY named as additional
insured. Upon request of the SUBRECIPIENT, the CITY may, at its sole discretion,
approve alternate insurance coverage arrangements.
C. SUBRECIPIENT will comply with applicable workers compensation statues and will
obtain employers liability coverage where available and other appropriate liability
coverage for program participants, if applicable.
D. SUBRECIPIENT will maintain adequate and continuous liability insurance on all
vehicles owned, leased or operated by SUBRECIPIENT. All employees of
SUBRECIPIENT who are required to drive a vehicle in the normal scope and course of
their employment must possess a valid Texas driver's license and automobile liability
insurance. Evidence of the employee's valid Texas driver's license and automobile
liability insurance. Evidence of the employee's current possession of a valid license and
insurance must be maintained on a current basis in SUBRECIPIENT'S files.
E. Actual losses not covered by insurance as required by this Section are not allowable
under this Agreement, and remain the sole responsibility of the SUBRECIPIENT.
F. The policy or policies of insurance shall contain a clause which requires that the CITY
and the SUBRECIPIENT be notified in writing of any cancellation or change in policy
at least thirty (30) days prior to such change or cancellation.
17. CIVIL RIGHTS/EQUAL OPPORTUNITY
A. SUBRECIPIENT shall comply with all applicable equal opportunity and affirmative
action laws or regulations. The SUBRECIPIENT shall not discriminate against any
employee or applicant for employment because of race, color, creed, religion, national
origin, gender, age or disability. The SUBRECIPIENT will take affirmative action to
insure that all employment practices are free from such discrimination. Such
employment practices include but are not limited to the following: hiring, upgrading,
demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of
pay or other forms of compensation and selection for training, including apprenticeship.
B. The SUBRECIPIENT agrees to comply with Title VI of the Civil Rights Act of 1964 as
amended, Title VIII of the Civil Rights Act of 1968 as amended, Section 104(b) and
Section 109 of Title I of the Housing and Community Development Act of 1974 as
amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities
Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063 and Executive
Order 11246 as amended by Executive Orders 11375 and 12086.
C. SUBRECIPIENT will furnish all information and reports requested by the CITY, and
will permit access to its books, records, and accounts for purposes of investigation to
ascertain compliance with local, state and Federal rules and regulations.
D. In the event of SUBRECIPIENT'S non-compliance with the non-discrimination
requirements, the CITY may cancel or terminate this Agreement in whole or in part, and
SUBRECIPIENT may be barred from further contracts with the CITY.
18. PERSONNEL POLICIES
Personnel policies shall be established by the SUBRECIPIENT and shall be available for
examination. Such personnel policies shall:
A. Be in writing and shall be approved by the governing body of the SUBRECIPIENT and
the CITY.
19. CONFLICT OF INTEREST
A. SUBRECIPIENT covenants that neither it nor any member of its governing body
presently has any interest, direct or indirect, which would conflict in any manner or
degree with the performance of services required to be performed under this Agreement.
SUBRECIPIENT further covenants that in the performance of this Agreement, no
person having such interest shall be employed or appointed as a member of its governing
body.
B. SU13RECIPIENT further covenants that no member of its governing body or its staff,
sub -recipients or employees shall possess any interest in or use his position for a purpose
that is or gives the appearance of being motivated by desire for private gain for himself or
others particularly those with which he has family, business, or other ties.
C. No officer, member, or employee of the CITY and no member of its governing body who
exercises any function or responsibilities in the review or approval of the undertaking or
carrying out of this Agreement shall participate in any decision relating to the Agreement
which affects his or her personal interest or the interest in any corporations, partnership,
or association in which he or she has a direct or indirect interest.
20. NEPOTISM
SUBRECIPIENT shall not employ in any paid capacity any person who is a member of
the immediate family of any person who is currently employed by SUBRECIPIENT, or is a
member of SUBRECIPIENT'S governing board. The term member of immediate family
includes wife, husband, son, daughter, mother, father, brother, sister, in-laws, aunt, uncle,
nephew, niece, step parent, step -child, half-brother and half-sister.
21. POLITICAL OR SECTARIAN ACTIVITY
A. Neither the funds advanced pursuant to this Agreement, nor any personnel which may be
employed by the SUBRECIPIENT with funds advanced pursuant to this Agreement
shall be in any way or to any extent engaged in any conduct or political activity in
contravention of Chapter 15 of Title 5 of the United States Code.
B. The SUBRECIPIENT agrees that none of the funds or services provided directly or
indirectly under this Agreement shall be used for any partisan political activity or to
further the election or defeat of any candidate for public office, or for publicity, lobbying
and/or propaganda purposes designed to support or defeat pending legislation.
Employees of the SUBRECIPIENT connected with any activity that is funded in whole
or in part by funds provided to SUBRECIPIENT under this Agreement may not under
the term of this Agreement:
1. Use their official position or influence to affect the outcome of an election or
nomination.
2. Solicit contributions for political purposes; or
3. Take an active part in political management or in political campaigns.
SUBRECIPIENT hereby agrees to sign a Certification Regarding Lobbying included herein
as Exhibit E and if necessary, the Disclosure of Lobbying Activities provided by the CITY.
22. PUBLICITY
A. Where such action is appropriate, SUBRECIPIENT shall publicize the activities
conducted by SUBRECIPIENT under this Agreement. In any news release, sign,
brochure, or other advertising medium, disseminating information prepared or distributed
by or for SUBRECIPIENT, the advertising medium shall state that the U. S. Department
of Housing and Urban Development's Community Development Block Grant Program
funding through the City of Beaumont has made the project possible.
B. All published material and written reports submitted under this project must be originally
developed material unless otherwise specifically provided in this Agreement. When
material not originally developed is included in a report, the report shall identify the
source in the body of the report or by footnote. This provision is applicable when the
material is in a verbatim or extensive paraphrase format.
All published material submitted under this project shall include the following reference
on the front cover or title page:
This document is prepared in accordance with the City of
Beaumont's Community Development Block Grant Program, with
funding received from the United States Department of Housing
and Urban Development.
C. All reports, documents, studies, charts, schedules or other appended documentation to
any proposal, content of basic proposal, or contracts and any responses, inquires,
correspondence and related material submitted by SUBRECIPIENT.
23. CHANGES AND AMENDMENTS
A. Any alterations, additions or deletions to the terms of this Agreement shall be by written
amendment executed by both parties, except when the terms of this Agreement expressly
provide that another method shall be used.
B. SUBRECIPIENT may not make transfers between or among approved line items within
project budget categories set forth in Exhibit C without prior written approval of
CITY. SUBRECIPIENT shall request, in writing, the budget revision in a form
prescribed by CITY, and such request for revision shall not increase the total monetary
obligation of CITY under this Agreement. In addition, budget revisions cannot
significantly change the nature, intent or scope of the program funded under this
Agreement.
C. SUBRECIPIENT will submit revised budget and program information, whenever the
level of funding for SUBRECIPIENT or the program(s) described herein is altered
according to the total levels contained in any portion of Exhibit C.
D. It is understood and agreed by the parties hereto that changes in the State, Federal or local
laws or regulations pursuant hereto may occur during the term of this Agreement. Any
such modifications are to be automatically incorporated into this Agreement without
written amendment hereto, and shall become a part of the Agreement on the effective
date specified by the law or regulation.
E. CITY may, from time to time during the term of the Agreement, request changes in
Exhibit A, which may include an increase or decrease in the amount of
SUBRECIPIENT'S compensation. Such changes shall be incorporated in a written
amendment hereto, as provided in Subsection A of this Section.
F. Any alterations, deletion, or additions to the Contact Budget Detail incorporated in
Exhibit C shall require the prior written approval of CITY.
G. SUBRECIPIENT agrees to notify CITY of any proposed change in physical location for
work performed under this Agreement at least thirty (30) calendar days in advance of the
change.
H. SUBRECIPIENT shall notify CITY of any changes in personnel or governing board
composition.
24. SUSPENSION OF FUNDING
Upon determination by CITY of SUBRECIPIENT'S failure to timely and properly perform
each of the requirements, time conditions and duties provided herein, the CITY, without limiting
any rights it may otherwise have, may, at its discretion, and upon ten working days written notice
to SUBRECIPIENT, withhold further payments to SUBRECIPIENT. Such notice may be
given by mail to the Executive Officer and the Board of Directors of SUBRECIPIENT. The
notice shall set forth the default or failure alleged, and the action required for cure.
The period of such suspension shall be of such duration as is appropriate to accomplish
corrective action, but in no event shall it exceed thirty (30) calendar days. At the end of the
suspension period, if CITY determines the default or deficiency has been satisfied,
SUBRECIPIENT may be restored to full compliance status and paid all eligible funds withheld
or impounded during the suspension period. If however, CITY determines that
SUBRECIPIENT has not come into compliance, the provisions of Section 25 may be
effectuated.
25. TERMINATION
A. CITY may terminate this Agreement for cause under any of the following reasons or for
other reasons not specifically enumerated in this paragraph.
1. SUBRECIPIENT'S failure to attain compliance during any prescribed period of
suspension as provided in Section 24.
2. SUBRECIPIENT'S failure to materially comply with any of the terms of this
Agreement.
3. SUBRECIPIENT'S violation of covenants, agreements or guarantees of this
Agreement.
4. Termination or reduction of funding by the United States Department of Housing
and Urban Development.
5. Finding by the CITY that SUBRECIPIENT
a. Is in such unsatisfactory financial condition as to endanger performance
under this Agreement.
b. has allocated inventory to this Agreement substantially exceeding
reasonable requirements;
C. is delinquent in payment of taxes, or of costs of performance of this
Agreement in the ordinary course of business.
6. Appointment of a trustee, receiver or liquidator for all or substantial part of
SUBRECIPIENT'S property, or institution of bankruptcy, reorganization,
rearrangement of or liquidation proceedings by or against SUBRECIPIENT.
7. SUBRECIPIENT'S inability to conform to changes required by Federal, State
and local laws or regulations as provided in Section 4, and Section 23 (D), of this
Agreement.
8. The commission of an act of bankruptcy.
9. SUBRECIPIENT'S violation of any law or regulation to which
SUBRECIPIENT is bound or shall be bound under the terms of the Agreement.
A. CITY shall promptly notify SUBRECIPIENT in writing of the decision to terminate and
the effective date of termination. Simultaneous notice of pending termination may be
made to other funding sources specified in Exhibit C.
B. CITY may terminate this Agreement for convenience at any time. If CITY terminates
the Agreement for convenience, SUBRECIPIENT will be paid an amount not to exceed
the total of accrued expenditures as of the effective date of termination. In no event will
this compensation exceed an amount which bears the same ratio to the total compensation
as the services actually performed bears to the total services of SUBRECIPEINT covered
by the Agreement, less payments previously made.
C. SUBRECIPIENT may terminate this Agreement in whole or in part by written notice to
CITY, if a termination of outside funding occurs upon which SUBRECIPIENT depends
for performance hereunder. SUBRECIPIENT may opt, within the limitations of this
Agreement, to seek an alternative funding source, with the approval of CITY, provided
the termination by the outside funding source was not occasioned by a breach of contract
as defined herein or as defined in a contract between SUBRECIPIENT and the funding
source in question.
SUBRECIPIENT may terminate this Agreement upon the dissolution of
SUBRECIPIENT'S organization not occasioned by a breach of this Agreement.
D. Upon receipt of notice to terminate, SUBRECIPIENT shall cancel, withdraw or
otherwise terminate any outstanding orders or subcontracts, which relate to the
performance of this Agreement. CITY shall not be liable to SUBRECIPIENT or
SUBRECIPIENT'S creditors for any expenses, encumbrances or obligations whatsoever
incurred after the termination date listed on the notice to terminate referred to in this
paragraph.
E. Notwithstanding any exercise by CITY of its right of suspension or termination,
SUBRECIPIENT shall not be relieved of liability to CITY for damages sustained by
CITY by virtue of any breach of the Agreement by SUBRECIPIENT, and CITY may
withhold any reimbursement to SUBRECIPIENT until such time as the exact amount of
damages due to CITY from SUBRECIPIENT is agreed upon or otherwise determined.
��CIY1�=�1=C�IsY1�C1]�[11�II Y 1130 jW1111LOV, 111
In the event that any claim, demand, suit or other action is made or brought by any
person(s), firm, corporation or other entity against SUBRECIPIENT, SUBRECIPIENT
shall give written notice thereof to CITY within two working days after being notified of
such claim, demand, suit or other action. Such notice shall state the date and hour of
notification of any such claim, demand, suit or other action, the names and addresses of
the person(s), firm, corporation or other entity making such claim, or that instituted or
threatened to institute any type of action or proceeding, the basis of such claim, action or
proceeding, and the name of any person(s) against whom such claim is being made or
threatened. Such written notice shall be delivered either personally or by mail.
27. INDEMNIFICATION
A. It is expressly understood and agreed by both parties hereto that the CITY is contracting
with the SUBRECIPIENT as an independent SUBRECIPIENT and that as such,
SUBRECIPIENT shall save and hold CITY, its officers, agents and employees harmless
from all liability of any nature or kind, including costs and expenses for, or on account of,
any claims, audit exceptions, demands, suits or damages of any character whatsoever
resulting in whole or in part from the performance or omission of any employee, agent or
representative of SUBRECIPIENT.
B. SUBRECIPIENT agrees to provide the defense for, and to indemnify and hold harmless
CITY, its agents, employees, or SUBRECIPIENTs from any and all claims, suits,
causes of action, demands, damages, losses, attorney fees, expenses, and liability arising
out of the use of these contracted funds and program administration and implementation
except to the extent caused by the willful act or omission of CITY, its agents, employees,
or SUBRECIPIENTS.
28. NON -RELIGIOUS ACTIVITIES
The SUBRECIPIENT will provide all services under this Agreement in a manner that is
exclusively non -religious in nature and scope. There shall be no religious services, proselytizing,
instruction or any other religious preference, influence or discrimination in connection with
providing the services hereunder.
29. MISCELLANEOUS
A. SUBRECIPIENT shall not transfer, pledge or otherwise assign this Agreement or any
interest therein, or any claim arising thereunder, to any party or parties, bank, trust
company or other financial institution without the prior written approval of CITY.
B. If any provision of this Agreement is held to be invalid, illegal, or unenforceable, the
remaining provisions shall remain in full force and effect and continue to conform to the
original intent of both parties hereto.
C. In no event shall any payment to SUBRECIPIENT hereunder, or any other act or failure
of CITY to insist in any one or more instances upon the terms and conditions of this
Agreement constitute or be construed in any way to be a waiver by CITY of any breach
of covenant or default which may then or subsequently be committed by
SUBRECIPIENT. Neither shall such payment, act, or omission in any manner impair or
prejudice any right, power, privilege, or remedy available to CITY to enforce its rights
hereunder, which rights, powers, privileges, or remedies are always specifically
preserved. No representative or agent of CITY may waive the effect of this provision.
D. This Agreement, together with referenced exhibits and attachments, constitutes the entire
agreement between the parties hereto, and any prior agreement, assertion, statement,
understanding or other commitment antecedent to this Agreement, whether written or
oral, shall have no force or effect whatsoever; nor shall an agreement, assertion,
statement, understanding, or other commitment occurring during the term of this
Agreement, or subsequent thereto, have any legal force or effect whatsoever, unless
properly executed in writing, and if appropriate, recorded as an amendment of this
Agreement.
E. In the event any disagreement or dispute should arise between the parties hereto
pertaining to the interpretation or meaning of any part of this Agreement or its governing
rules, codes, laws, ordinances or regulations, CITY as the party ultimately responsible to
the U. S. Department of Housing and Urban Development for matters of compliance, will
have the final authority to render or to secure an interpretation.
F. For the purpose of this Agreement, all official communications and notices among the
parties shall be deemed made if sent postage paid to the parties and addresses set forth
below:
TO CITY:
TO SUBRECIPIENT:
Mr. Kyle Hayes Ms. Dena Gray Hughes
City Manager Executive Director
City of Beaumont Triangle Area Network
P. O. Box 3827 1495 N. 7t' Street
Beaumont, TX 77704 Beaumont, TX 77702
G. This Agreement shall be interpreted in accordance with the laws of the State of Texas and
venue of any litigation concerning this Agreement shall be in a court competent
jurisdiction sitting in Jefferson County Texas.
IN WITNESS OF WHICH this Agreement has been executed on this the
of 12017.
CITY OF BEAUMONT:
BY:
Kyle Hayes, City Manager
Triangle Area Network (TAN):
BY:
Date
ATTEST:
BY:
Tina Broussard, City Clerk
ATTEST:
BY:
day
L�]
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Chris Jarmon, Executive Assistant to the City Manager
MEETING DATE: April 25, 2017
REQUESTED ACTION: Council consider a resolution supporting Entergy Texas Inc.'s
application to the Public Utility Commission of Texas to build the
Montgomery County Power Station.
BACKGROUND
Entergy Texas, Inc. has filed an application with the Public Utility Commission of Texas to
construct a 993 megawatt gas-fired power plant known as the Montgomery County Power Station.
The power plant, which is needed to meet future customer capacity requirements, has an estimated
construction cost of $1 billion, will provide 750 onsite construction jobs, 25 permanent jobs, and
will provide an estimated $1.7 billion in savings to Entergy customers over a 30 year period.
Entergy is requesting a resolution from the City of Beaumont in support of this project.
FUNDING SOURCE
Not applicable.
RECOMMENDATION
Approval of resolution.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF BEAUMONT, TEXAS, IN
SUPPORT OF A PROPOSAL BY ENTERGY TEXAS, INC. REGARDING
THE APPLICATION OF ENTERGY TEXAS INC. TO AMEND ITS
CERTIFICATE OF CONVENIENCE AND NECESSITY TO CONSTRUCT
MONTGOMERY COUNTY POWER STATION IN MONTGOMERY
COUNTY IN PUBLIC UTILITY COMMISSION OF TEXAS DOCKET NO.
46416.
WHEREAS, on October 7, 2016, Entergy Texas, Inc. ("Entergy") filed an
Application to Amend its Certificate of Convenience and Necessity to Construct
Montgomery County Power Station, a new gas-fired generation facility to be located
near Willis, Texas with the Public Utility Commission of Texas ("Commission"); and,
WHEREAS, Entergy's economic analyses estimate that the Montgomery County
Power Station will provide a $1.7 billion net benefit to customers over 30 years; and,
WHEREAS, additional analyses indicate that the construction of the Montgomery
County Power Station will provide significant economic impact to the State of Texas
through the creation of new jobs and $1 billion in economic activity across the state;
and,
WHEREAS, City intervened at the Commission as part of the Entergy Service
Area Cities' Steering Committee in Docket No. 46416 to review ETI's proposal; and,
WHEREAS, the City of Beaumont, Texas is supportive of Entergy's application
and finds that the construction of the Montgomery County Power Station is in the public
interest;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
Section 1. That the statement and findings set out in the preamble to this resolution
are hereby in all things approved and adopted.
Section 2. The City of Beaumont, Texas hereby reaffirms its support for the
construction of the Montgomery County Power Station.
Section 3. The meeting at which this resolution was approved was in all things
conducted in strict compliance with the Texas Open Meetings Act, Texas Government
Code, Chapter 551.
Section 4. This resolution shall become effective from and after its passage.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 25th day of
April, 2017.
- Mayor Becky Ames -
BEAUMONT
TEXAS
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS APRIL 25, 2017 1:30 P.M.
AGENDA
CALL TO ORDER
* Invocation Pledge Roll Call
* Presentations and Recognition
* Public Comment: Persons may speak on scheduled agenda items 1-6/Consent
Agenda
* Consent Agenda
GENERAL BUSINESS
1. Consider a resolution authorizing the City Manager to execute Change Order No.
1 for the New Tennis Center Open and Covered Courts Project located at 6475
College Street
2. Consider a resolution authorizing the City Manager to execute Change Order No.
6, accept maintenance and authorize a final payment to Allco, LLC, for the
Wastewater Treatment Plant Bar Screen Replacement and Digester Rehabilitation
Project
3. Consider a resolution authorizing the City Manager to execute Change Order No.
10, accept maintenance, and authorize a final payment to Allco, LLC, for the
South Park Drainage Improvement Project
4. Consider a resolution authorizing the City Manager to execute Change Order No.
3, and accept maintenance for the South Park Area Water and Sanitary Sewer
Improvement Project
5. Consider a resolution authorizing the City Manager to award a bid to Allco, LLC,
for the Washington Boulevard Pavement Widening Project Phase II (Corporate
Drive to Amarillo Street)
6. Consider a resolution authorizing a contract for property insurance coverage for
various city owned buildings and assets.
PUBLIC HEARING
Dangerous Structures
7. Consider an ordinance declaring certain structures to be dangerous structures and
ordering their removal within 10 days or authorizing the property owner to enroll
the dangerous structure in a work program
COMMENTS
* Councilmembers/City Manager comment on various matters
* Public Comment (Persons are limited to 3 minutes)
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or
services are requested to contact Mitchell Normand at 880-3777.
PUBLIC HEARING: April 25, 2017 Unsafe Substandard Structures
Consider approval of an ordinance declaring certain structures to be unsafe substandard
structures and ordering their removal within 10 days or authorizing the property owner to enroll
the unsafe structure in a work program.
1. 1096 Alabama (steel structure)
2. 3590 Avenue B & shed
3. 555 Avenue C & shed
4. 2540 Blanchette
5. 850 Boyd & shed
6. 3040 Case
7. 975 Catalpa
8. 252 E Chapin
9. 2430 Clearview
10. 2510 College (commercial)
11. 3245 Corley
12. 5440 Dewberry
13. 1310 Doucette (auxiliary building only)
14. 1765 Earl
15. 3684 Edmonds
16. 1346 Euclid
17. 2275 Evalon (garage apartment)
18. 1240 Ewing
19. 2290 Fillmore (commercial)
20. 725 Fulton
21. 2150 Forrest
22. 2195 Franklin & garage
23. 1975 Glasshouse & garage
24. 1685 Goldsborough & aux bldgs
25. 2875 Goliad & shed
26. 4185 Grandberry (garage)
27. 2909 Gulf (commercial)
28. Address has been removed
29. 4215 Hester & auxiliary buildings
30. 1993 Ives (garage apartment)
31. 835 Jefferson (commercial)
32. 232 E Lavaca & shed
33. 2265 Leight
34. 2360 Liberty & garage
35. 3650 Lorilee
36. 2275 E Lucas & garage
37. 4660 Maddox
38. 1395 Magnolia
39. 3469 Magnolia
40. 3963 Magnolia (commercial)
41. 14 Mariposa
42. 4970 Metz & auxiliary buildings
43. 295 Myrna Loy & shed
44. Address has been removed
45. 4260 Park
46. 4495 Park & shed
47. 2720 Pennsylvania
48. 265 E Pipkin
49. 2450 Ranier & shed
50. 1440 Roberts & shed
51. 925 Royal & shed
52. 2795 San Jacinto
53. 3954 St Helena
54. 3990 St Helena
55. 3250 Shannon
56. 3430 Taliaferro & auxiliary building
57. 1308 Victoria & garage
58. 1550 Wall
59. 3435 Waverly
60. 660 Woodrow
1
April 25, 2017
Consider a resolution authorizing the City Manager to execute Change Order No. 1 for the New
Tennis Center Open and Covered Courts Project located at 6475 College Street
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Keith Folsom, Facilities Maintenance Superintendent
MEETING DATE: April 25, 2017
REQUESTED ACTION: Council consider a resolution authorizing the City Manager to
execute Change Order No. 1 for the New Tennis Center Open and
Covered Courts located at 6475 College Street.
BACKGROUND
On March 4, 2014, by Resolution No. 14-059, the City Council awarded a design build contract to
Allco Construction, of Beaumont, Texas, in the amount of $2,200,000 for the construction of four
(4) open air tennis courts, and four (4) covered tennis courts and a viewing loggia at the Athletic
Tennis Complex located on College Street.
Change Order No. 1 consists of extending existing concrete sidewalks at two locations, adding two
15" HDPE drain lines between the open and covered courts, deleting and/or changing the scope of
work on six items of work, and assessing liquidated damages for the number calendar days past the
original contract approved completion date. The change order would represent a decrease of
4.91 % to the original contract amount. The new contract amount upon approval of Change Order
No. 1 would be $2,091,939. Approval of Change Order No. 1 crediting the original contract
amount by $108,061 is recommended.
BUDGETARYIMPACT
N/A.
RECOMMENDATION
Approval of resolution.
RICH WITH OPPORTUNITY
111CIA11111(l
T•E,X.A•S
CHANGE ORDER
PROJECT: City of Beaumont
New Tennis Center
Open Courts and Covered Courts Project
CONTRACTOR:
Allco, LLC
P. O. Box 3684
Beaumont, Texas 77704
The Contract is changed as follows:
CHANGE ORDER NUMBER: 1
DATE: April 19, 2017
CITY BID NO.: BMTPWCP0055
Change Proposal #5:
Extend the existing concrete sidewalks at two locations
as requested by the Owner. $3,332.00
Change Proposal #9:
Add two 15" HDPE drain lines between the open and covered courts $26,332.00
Items Deleted From The Original Scope of Work:
Stone seats <$9,000.00>
North side stone column wraps <$10,500.00>
Stone bases at arbor <$4,500.00>
West side full height stone walls <$13,000.00>
Omit translucent roof panels <$3,000.00>
Credit for wood arbor versus galvanized arbor <$34,475.00>
Liquidated damage for calendar days past contract completion date:
Notice to Proceed issued on April 3, 2014
Calendar days noted in the Contract by Allco — 210 calendar days
Project completion date as noted in the Notice to Proceed — October, 30 2014
Substantial Completion Cert. issued on September 10, 2015
Weather related days as documented by City Staff — 62 days
Total number of days past scheduled completion date,
less weather related days, is 253 cal. Days
Liquidated damage per calendar day, as stated in the Contract, is $250.00
Total days past completion 253 x $250.00 per cal. day -
TOTAL DEDUCT FOR CHANGE ITEMS ABOVE:
The Original Contract Sum was
The net change by previously authorized Change Orders
The Contract Sum prior to this Change Order was
The Contract Sum will be decreased by this Change Order
in the amount of
The new Contract Sum including this Change Order will be
The Contract Time will be increased by zero (0) days.
Allco, LLC
P.O. Box 3684
Beau mont,/fTexas 77704
By (Signature)
T. W. Harrison
4j I -q
DAT
<$63,250.00>
<$108,061.00>
$2,200,000.00
$0.00
$2,200,000.00
<$108,061.00>
$2,091,939.00
City of Beaumont
801 Main Street
Beaumont, Texas 77701
By (Signature)
Kyle Hayes, City Manager
DATE
MMP
Contractor's ChangepPro osal
Project: Tennis Courts Proposal Number: 5
Architect: Proposal Date: September 3, 2014
Owner: City of Beaumont Contract Date: December 18, 2013
The following is a detailed cost breakdown, including both materials and labor, for all additions to and / or deductions from the
contract sum and contract time if the change described below is acceptable.
INCLUDES WORK DEFINED AS:
Extend the sidewalk at two locations.
TOTAL ADDITION TO THE CONTRACT IF ACCEPTED:
ADD $3,332
$3,332
Request is made for an additional 0 calendar days to be added to the contract period as a result of this change.
Acceptance must be made in writing within 10 days or this time extension will need to be reviewed for accuracy.
The above proposal is submitted for your consideration. The undersigned contractor and the owner agrees and
understands that the proposal is binding when accepted and it will be incorporated into a future Change Order or AEA.
Submitted By:
Accepted By:
cc: Allco File
Joe L. Pina Allco
Name of Contracting Firm
Date
ALLCO
CONTRACTORS CHANGE PROPOSAL
Project : Tennis Courts Contractor Change Proposal: 5
Architect: Allco Job Number: Tx 750
Owner: City of Beaumont
Description of Work:
Extend the sidewalk at two locations.
Date: September 3, 2014
DESCRIPTION QUANTITY UNIT LABOR MATERIAL EQUIPMENT SUBCONTRACT
Rate Total Unit Total Rate Total Total
Sidewalk Concrete @ $5.12/SF 589 SF $3,015.68
Item Totals $3,015.68
CCP Subtotal $3,015.68
Sales Tax NONE
Overhead $15.08
Fee $301.57
Bond NONE
CCP TOTAL $3,332
W lohmm
S OD
Project: Tennis Courts
Architect:
Owner: Citv of Beaumont
Contractor's Change
Proposal
Proposal Number:
Proposal Date:
9
October 21. 2015
Contract Date: December 18, 2013
The following is a detailed cost breakdown, including both materials and labor, for all additions to and / or deductions from the
contract sum and contract time if the change described below is acceptable.
INCLUDES WORK DEFINED AS:
Add 2 15" HDPE drainage between courts
ADD
332
TOTAL ADDITION TO THE CONTRACT IF ACCEPTED: $26,332
Request is made for an additional 0 calendar days to be added to the contract period as a result of this change.
Acceptance must be made in writing within 10 days or this time extension will need to be reviewed for accuracy.
The above proposal is submitted for your consideration. The undersigned contractor and the owner agrees and
understands that the proposal is binding when accepted and it will be incorporated into a future Change Order or AEA.
Submitted By: Joe L. Ping Allco
Name of Contracting Firm
Accepted By:
Qc: Allco File
Date
.t
ALLCO
CONTRACTORS CHANGE PROPOSAL
Project : Tennis Courts Contractor Change Proposal:
Architect:
Owner: City of Beaumont
Description of Work:
Add 2 15" HDPE drainage between courts
Allco Job Number: Tx 750
Date: October 21, 2015
DESCRIPTION QUANTITY UNIT
LABOR
MATERIAL
EQUIPMENT
SUBCONTRACT
Rate Total
Unit Total
Rate I Total
Total
$26,332
HDPE Pipe and fittings
$8,144.04
Stabilized Sand 78 TONS
29.25 $2,281.50
Labor 7 DAYS
1742 $12,194.00
Equipment
$1,210.00
Item Totals
$12,194.00
$10,425.54
$1,210.00
CCP Subtotal 1 $23,829.54
Sales Tax
NONE
Overhead
$119.15
Fee
$2,382.95
Bond
NONE
CCP TOTAL
$26,332
RESOLUTION NO.
WHEREAS, on March 4, 2014, the City Council of the City of Beaumont, Texas
passed Resolution No.14-059 awarding a contract in the amount of $2,200,000.00 to
Allco, Construction, of Beaumont, Texas, for the construction of four (4) open air tennis
courts, four (4) covered tennis courts and a viewing loggia at the Athletic Tennis
Complex located on College Street; and,
WHEREAS, Change Order No. 1, in the amount of ($108,061.00), is required to
extend existing concrete sidewalks at two locations; add two 15" HDPE drain lines
between the open and covered courts; delete and/or change the scope of work on six
items of work; and, assess liquidated damages for the number calendar days past the
original contract approved completion date, thereby decreasing the contract amount to
$2,091,939.00;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the City Manager be and he is hereby authorized to execute Change
Order No. 1, in the amount of ($108,061.00), for additional work described above,
thereby decreasing the contract amount to $2,091,939.00 for the New Tennis Center
Open and Covered Courts Project;
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 25th day of
April, 2017.
- Mayor Becky Ames -
2
April 25, 2017
Consider a resolution authorizing the City Manager to execute Change Order No. 6, accept
maintenance and authorize a final payment to Allco, LLC, for the Wastewater Treatment Plant Bar
Screen Replacement and Digester Rehabilitation Project
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Dr. Joseph Majdalani, P.E., Public Works Director
MEETING DATE: April 25, 2017
REQUESTED ACTION: Council consider a resolution authorizing the City Manager to
execute Change Order No. 6, accept maintenance and authorize a
final payment to Allco, LLC, for the Wastewater Treatment Plant
Bar Screen Replacement and Digester Rehabilitation Project.
BACKGROUND
On August 9, 2011, by Resolution No. 11-217, City Council awarded Allco, LLC, of Beaumont,
Texas the contract for the Wastewater Treatment Plant Bar Screen Replacement and Digester
Rehabilitation Project in the amount of $2,920,815. The project furnished all labor, materials,
and equipment to remove and replace the existing bar screen mechanisms and rehabilitate the
existing digester aeration system at the Wastewater Treatment Plant on Lafin Road.
Previous Change Order Nos. 1-5 were approved, in the amount of $292,513.29, which increased
the contract amount to $3,213,328.29.
Change Order No. 6, in the amount of $142,200, is required to adjust the amount of Bid Item No. 6,
Bypass Pumping, from three (3) months to five (5) months. The additional two (2) months were
required when the existing Bar Screen Mechanism failed prior to the Contractor's scheduled
mobilization date. If Change Order No. 6 is approved, the final contract amount will be
$3,355,528.29.
The project has been inspected by Schaumburg & Polk, Inc., and Water Utilities and found to be
complete in accordance with the provisions and terms set forth in the contract. A final payment in
the amount of $160,260.16 will be paid to the contractor.
FUNDING SOURCE
Capital Program.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO. 13-137
WHEREAS, on August 9, 2011, the City Council of the City of Beaumont, Texas,
passed Resolution No. 11-217 awarding a contract in the amount of $2,920,815.00 with
Allco, LLC, Beaumont, Texas, for the Wastewater Treatment Plant Bar Screen
Replacement and Digester Rehabilitation Project; and,
WHEREAS, on July 17, 2012, the City Council of the City of Beaumont, Texas,
passed Resolution No. 12-152 authorizing Change Order No. 1, in the amount of
$78,646.66, to furnish all necessary labor, materials, and equipment to remove and replace
existing sluice gate brackets at influent channels; remove and replace the existing light
fixtures in the bar screen and influent pump area, modify digester baffles at telescopic
valves, extend the 12" blowoff on blower header piping at the digesters; pipeburst the
existing 10" concrete drain line into the influent building; furnish and install a new high flow
bar screen in lieu of rehabilitation of the existing bar screen; and furnish and install a new
30" diameter sanitary sewer force main to the wastewater treatment plant influent box
including pipe and fittings, a new manhole, concrete repair, and a temporary entrance to
the Wastewater Treatment Plant; thereby increasing the contract amount to $2,999,461.66;
and,
WHEREAS, on February 11, 2013, the City Manager executed Change Order No.
2 in the amount of $9,921.00 to furnish all necessary labor, equipment, and materials to
prepare and paint the existing walls, ceiling, and floor of the influent pump room, thereby
increasing the contract amount to $3,009,382.66; and,
WHEREAS, on April 24, 2013, the City Manager executed Change Order No. 3 in
the amount of $8,662.00 to furnish all necessary labor, equipment, and materials to
prepare and paint the existing spiral stairway to the influent pump room and the four
existing influent pumps and piping; and, to reduce the costs for foam control and screening
removal, thereby increasing the contract amount to $3,018,044.66; and,
WHEREAS, Change Order No. 4, in the amount of $196,722, is required to furnish
all necessary engineering design, labor, materials, and equipment to replace the existing
walls and roofs and to rehabilitate, seal and connect the bases of the existing sewer
junction boxes at the main entrance and northeast comer of the Wastewater Treatment
Plant; and, to delete Additive Bid Item 6 for the proposed 42 -inch bypass line, thereby
increasing the contract amount to $3,214,766.66;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby, in
all things, approved and adopted, and,
THAT the City Manager be and he is hereby authorized to execute Change Order
No. 4 in the amount of $196,722.00, thereby increasing the contract amount to
$3,214,766.66, forthe Wastewater Treatment Plant BarScreen Replacementand Digester
Rehabilitation Project.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 25th day of
June, 2013.
L�too'1 �
I �� IRw YNO, /
! -
APPROVAL OF CONTRACT CHANGE
CHANGE ORDER No. Six (6)
Date: Rev. 317/17
PROJECT: City of Beaumont, Texas
Wastewater Treatment Plant Improvements - Bar Screen and Digester Rehabilitation
OWNER: City of Beaumont, Texas
801 Main Street
Beaumont, Texas 77704
CONTRACTOR: Alleo
PO Box 3684
Beaumont, Texas 77704
TO THE OWNER: Approval of the following contract change is requested.
Reason for Change: Furnish fuel and equipment to provide additional bypass pumping of flows required to perform rehabilitation of
existing influent bar screen channels and wet well.
ORIGINAL CONTRACT AMOUNT:
CHANGE ORDER No, I
CHANGE ORDER No. 2
CHANGE ORDER No. 3
CHANGE ORDER No. 4
CHANGE ORDER No. 5
THIS CHANGE ORDER
Description:
Furnish fuel and equipment to provide 2 additional months of bypass pumping of flows
required to perfomr rehabilitation of existing influent bar screen channels and wet well.
(Bid Item 6)
TOTAL AMOUNT OF THIS CHANGE ORDER
TOTAL REVISED CONTRACT AMOUNT INCLUDING THIS CHANGE ORDER:
CONTRACT TIME
Approved by: Accepte by:
Original Contract Time: 270
Calendar Days
Previous Change Orders 249
Calendar Days
Additional Time Requested for Proposed Work 0
Calendar Days
Revised Contract Timeper this Change Order. 519
Calendar Days
$ 2,920,815.00
$ 78,646.66
S 9,921.00
$ 8,662.00
$ 196,72200
S (1,438.37)
Net Change
$ 142,200.00
S 142100.00
S 3,355,52819
CONDITION OF CHANGE:
"Contractor acknowledges and agrees that the adjustments in contract price and contract time stipulated in this Change Order
represents full compensation for all increases and decreases in the cost of, and the time required to perform the entire work under the
Contract arising directly or indirectly from this Change Order and all previous Change Orders. Acceptance of this waiver constitutes
an agreement between Owner and Contractor that the Change Order represents an all inclusive, mutually agreed upon adjustment to
the Contract, and that Contractor will waive all rights to file a claim on this Change Order after it is properly executed."
Recommend
Approved by: Accepte by:
r�
Schaumburg & Polk, Inc,
City of Beaumont Allco, Ltd.
Engineer
Owner Contractor
Date•.d�(r//
Date: Date r oI i
PROJECT: Wastewater Treatment Plant Improvements -Bar Screen Invoice #: 7173
OWNER City of Beaumont
CONTRACTOR Allco
TX -680
ENGINEER Schaumburg & Polk Contract:
PERIOD END: March 31, 2014 ESTIMATE NO.: Twenty -Four (24)
SUMMARY OF PAYMENT VALUES FROM ATTACHED SCHEDULES
Original Contract Amount
2,920,815.00
Approved Change Orders
294,133.29
Current Contract Amount
3,214,948.29
Total Value of Contract Performed
3,134,115.00
Extra Work on Approved Change Orders
151,89829
Material on Hand
Total Value of Work to Date
3,286,013.29
Less Amount Retained at 1 %
32,860.13
Net Amount Earned on Contract
3,253,153.16
Less Amount of Previous Invoices
3,195,267.35
BALANCE DUE THIS INVOICE 57,885.81
Percentage of Contract Invoiced to Date 102%
The undersigned contractor certifies that all work, including materials on hand, covered by this Periodic Payment
have been completcd of delivered in accordance with the Contract Documents, that all amounts have been paid by
him for work, materials, and equipment for which previous Periodic Payments were issued and received from the
Owner, and that the current payment shown herein is now due.
CONTRACTOR Allco
BY: DATE:
T. . Harrison, President
Subscribed and sworn to before me this 31 st day of March 2014
Notary Public:
My Commission expires: April 12, 2015
Recommended for Payment by:
31 -Mar -14
-----------------
NVARY EETH DELORD t
t z :.13voia, Y Pjiblic State Of Texas?
Gwmission Expires t
N- '2-2015 1
Approved for Payment by
,24
aie
Schaumburg & Polk Inc. Date
Approved for Payment by: Approved for Payment by.
Date
Date
PROJECT: Wastewater Treatment Plant Improvements -Bar Screen Invoice #: 7203
OWNER. City of Beaumont
CONTRACTOR All co
TX -680
ENGINEER Schaumburg & Polk _ Contract:
PERIOD END: April 30, 2014 ESTIMATE NO.: Twenty -Five (25)
SUMMARY OF PAYMENT VALUES FROM ATTACHED SCHEDULES
Original Contract Amount
Approved Change Orders
Current Contract Amount
Total Value of Contract Performed
Extra Work on Approved Change Orders
Material on Hand
Total Value of Work to Date
Less Amount Retained 'at I%
Net Amount Earned on Contract
Less Amount of Previous Invoices
BALANCE DUE THIS INVOICE
Percentage of Contract Invoiced to Date
2,920,$15.00
294,133.29
3,214,948.29
3,134,115.00
294-11543--29
_.428 248.29 =.p 14 cca
-14;282.48
-3;393,965_-8i
3,253,153.16
44"11,65
107%
The undersigned contractor certifies that all work, including materials on hand, covered by this Periodic Payment
have been e. ompleted of delivered in accordance with the Contract Documents, that all amounts have beef paid by -
him for work, materials, and equipment for which previous Periodic Payments were issued and received from the
Owner, and that the current payment shown herein is now due.
CONTRACTOR: Allco
=BY: DATE: 30 -Apr -14
W Harrison, President
Subscribed and sworn to before me this 30th day of April 2014 _
MARY BETH c;E1 RD I
Notary Public:�l t f�, Notary Public Stag
Texas
My Commission Exp#e& l
Ftzi 04-2-215 t
My Commission expires: Aril 12, 2015 -
Recommended for Payment by: Approved for Payment by:
Schaumburg & Polk Imc Date D to
Approved for Payment by. Approved for Payment by:
Date Date
CITY OF BEAUMONT
PROJECT: BAR SCREEN & DIGESTER REHAB
70RIGINAL CONTRACT AMOUNT: $2,920,815.00
PERCENT OF TIME USED:
CONTRACTOR: ALLCO
1PROP. REVISED CONTRACT AMOUNT: $3,355,528.29
PERCENT OF WORK COMPLETED: 100.00%
MONTHLY ESTIMATE No.: 26 -- Proposed by City Staff
CONTRACT DATE: OCTOBER 24, 2011
RAIN DAYS REQUESTED:
PERIOD ENDING: April 4,2D14
ICONTRACT CALENDAR DAYS:
270 TOTAL RAIN DAYS:
Item
No.
Description
Unit
Measure
Qty.
Unit
Price
Total
Estimated Qty
Previous To Date
Estimate Estimate
Total Estimate Current
To Date Amount
Total
Amount
1
Mobilization, NTE 3%
L.S.
1
$ 5,000.00
$ 5,000.00
1.00
1.00 $
$
5,000.00
2
RemoveMechanical Bar Screens
EA.
2
$ 13,250.50
$ 26,501.00
2.00
2.00 $ -
$
26,501.00
3
Main Influent Station Roof Coating
Roof Surface Preparation
L.S.
1
$ 130,000.00
$ 130,000.00
1.00
1.00 $ -
$
130,000.00
Roof Coating System
S. F.
2,750
$ 25.00
$ 68,750.00
2750.00
2750.00 $
$
68,750.00
Adjust. Of Electrical Conduits for R.C.
L.S.
1
$ 4,660.00
$ 4,660.00
1.00
1.00 $
$
4,660.00
Prep & Painting Pump Crane
L.S.
1
$ 10,682.00
$ 10,682.00
1.00
1.00 $
$
10,682.00
Prov. Protective Cover for Equipment
L.S.
1
$ 28,229.00
$ 28,229.00
1.00
1.00 $
$
28,229.00
Subtotal Item 3
$ 242,321.00
4
Main Influent Channel/Wet Well
Plug Flows & Dr. Channels & W.W.
L.S.
1
$ 16,559.00
$ 16,559.00
1.00
1.00 $
$
16,559.00
Rmv/Dispose of Ex. Chan. In W.W.
L.S.
1
$ 6,195.00
$ 6,195.00
1.00
1.00 $
$
6,195.00
Repair Cracks in Struct. Walls & Slabs per Manuf. Rec,
L. F.
750
$ 50.00
$ 37,500.00
750.00
750.00 $
$
37,500.00
Restore Conc. Surface to Orig. Thickness Per Man. Rec.
S. F.
4,300
$ 35.00
$ 150,500.00
4300.00
4300.00 $
$
150,500.00
Furnish/Install Final Coating System per Mani. Rec.
S. F.
4,300
$ 45.00
$ 193,500.00
4300.00
4300.00 $
$
193,500.00
Provide Humidity Control
L.S.
1
$ 7,932.00
$ 7,932.00
1.00
1.00 $
$
7,932.00
Subtotal Item 3
$ 412,186.00
5
New Ornamental Railing System
Remove Exist. Ornamental Fence
L.S.
1
$ 1,684.00
$ 1,684.DO
1.00
1.00 $ -
$
1,684.00
Install New Ornamental Fence
L.S.
1
$ 23,057.00
$ 23,057.00
1.00
1.00 $ -
$
23,057.00
6
Bypass Pumping
Install Bypass Pumping
L.S.
1
$ 7,517.00
$ 7,517.00 1
1.00
1.00 $ -
$
7,517.00
Equipment & Fuel
MOS
3
$ 71,100.00
$ 213,300.00
3.00
3.00 $ -
$
213,300.00
7
Temporary Influent Bypass Lines
Install Bypass Lines
L.S.
1
$ 15,321.00
$ 15,321.00
1.00
1.00 $
$
15,321.00
8
Effluent Flow Meter
Bonds
L.S.
1
$ 25,000.00
$ 25,000.00
1.00
1.00 $
$
25,000.00
Insurance
L.S.
1
$ 10,000.00
$ 10,DOO.00
1.00
1.00 $
$
10,000.00
Office Trailer & Supplies
L.S.
1
$ -
$ -
1.00
1.00 $
$
-
Remove Existing Meter
L.S.
1
$ 9,369.00
$ 9,369.00
1.00
1.00 $
$
9,369.00
Excavation
L.S.
1
$ 13,784.00
$ 13,784.00
1.00
1.00 $
$
13,784.00
Forms
L.S.
1
$ 23,156.00
$ 23,156.00
1.00
1.00 $
$
23,156.00
CITY OF BEAUMONT
PROJECT: BAR SCREEN & DIGESTER REHAB
JORIGINAL CONTRACT AMOUNT: $2,920,815.00
PERCENT OF TIME USED:
CONTRACTOR: ALLCO
PROP. REVISED CONTRACT AMOUNT: $3,355,528.29
PERCENT OF WORK COMPLETED: 100.00%
MONTHLY ESTIMATE No.: 26 -- Proposed by City Staff
ICONTRACT DATE: OCTOBER 24, 2011
RAIN DAYS REQUESTED:
PERIOD ENDING: April 4, 2014
ICONTRACT CALENDAR DAYS:
270 TOTAL RAIN DAYS:
Item
No.
Description
Unit
Measure
Qty.
Unit
Price
Total
Estimated Qty
Previous To Date
Estimate Estimate
Total Estimate Current
To Date Amount
Total
Amount
Concrete
L.S.
1
$ 16,381.00
$ 16,381.00
1.00
1.00 $
$
16,381.00
Rebar
L.S.
1
$ 7,099.00
$ 7,099.00
1.00
1.00 $
$
7,099.00
Backfill
L.S.
1
$ 7,511.00
$ 7,511.00
1.00
1.00 $
$
7,511.00
Access Hatch
L.S.
1
$ 5,507.00
$ 5,507.00
1.00
1.00 $
$
5,507.00
Spool Pipe & Fittings
L.S.
1
$ 65,972.00
$ 65,972.00
1.00
1.00 $
$
65,972.00
Sump Pump
L.S.
1
$ 1,543.00
$ 1,543.00
1.00
1.00 $
$
1,543.00
Bollards
L.S.
1
$ 766.00
$ 766.00
1.00
1.00 $
$
766.00
Painting
L.S.
1
$ 2,194.00
$ 2,194.00
1.00
1.00 $
$
2,194.00
Misc Metals
L.S.
1
$ 1,161.00
$ 1,161.00
1.00
1.00 $
$
1,161.00
Bypass Pumping
L.S.
1
$ 76,586.00
$ 76,586.00
1.00
1.00 $
$
76,586.00
54" Mag Meter
L.S.
1
$ -
$ -
1.00
1.00 $ -
$
-
Electrical & Controls
L.S.
1
$ 29,503.00
$ 29,503.00
1.00
1.00 $ -
$
29,503.00
Subtotal Item 8
$ 295,532.00
9
Proposed Junction Box
Remove Existing Manhole
L.S.
1
$ 7,380.00
$ 7,380.00
1.00 -
1.00 $
$
7,380.00
Excavation
L.S.
1
$ 4,117.00
$ 4,117.00
1.00
1.00 $ -
$
4,117.00
Forms
L.S.
1
$ 3,100.00
$ 3,100.00
1.00
1.00 $
$
3,100.00
Concrete
L.S.
1
$ 5,274.00
$ 5,274.00
1.00
1.00 $
$
5,274.00
Rebar
L.S.
1
$ 1,217.00
$ 1,217.00
1.00
1.00 $
$
1,217.00
Backfill
L.S.
1
$ 4,499.00
$ 4,499.00
1.00
1.00 $
$
4,499.00
4 x 4 Concrete Box
L.S.
1
$ 6,596.00
$ 6,596.00
1.00
1.00 $
$
6,596.00
Misc. Metals
L.S.
1
$ 3,425.00
$ 3,425.00
1.00
1.00 $
$
3,425.00
Slide Gates
L.S.
1
$ 14,134.00
$ 14,134.00
1.00
1.00 $
$
14,134.00
Reinstall Drain Lines
L.S.
1
$ 8,258.00
$ 8,258.00
1.00
1.00 $
$
8,258.00
Subtotal Item 9
$ 58,000.00
10
Removal & Disposal of Grit & Solids
L.S.
1
$ 143,639.00
$ 143,639.00
1.00
1.00 $
$
143,639.00
11
Removal of Aeration Equipment
L.S.
1
$ 14,124.00
$ 14,124.00
1.00
1.00 $ -
$
14,124.00
12
Proposed Concrete Flooring
S.Y.
1,120
$ 104.45
$ 116,984.00
1120.00
1120.00 $
$
116,984.00
13
Reinstall Existing Air Piping
L.S.
1
$ 12,924.00
$ 12,924.00
1.00
1.00 $
$
12,924.00
14
Replace 4" Headers Air Distribution
L. F.
300
$ 85.20
$ 25,560.00
300.00
300.00 $
$
25,560.00
15
Install Dual Head SS Fine Bubble Diffusers
EA.
530
$ 308.50
$ 163,505.00
530.00
530.00 $
$
163,505.00
16
Modify 8" Withdrawal Lines
L.S.
1
$ 4,415.00
$ 4,415.00
1.00
1.00 $
$
4,415.00
17
Install 8" Supernatant Decant Lines
L.S.
1
$ 17,963.00
$ 17,963.00
1.00
1.00 $
$
17,963.00
18
Furnish/Install Misc Metals Both Units
L.S.
1
$ 14,439.00
$ 14,439.00
1.00
1.00 $ -
$
14,439.00
19
Furnish/Install Ventilation Fans at Blower Building
EA.
4
$ 2,869.25
$ 11,477.00
4.00
4.00 $ -
$
11,477.00
20
Furnish/Install 8" Telescopic valves
EA.
2
$ 7,910.50
$ 15,821.00
2.00
2.00 $ -
$
15,821.00
21
Furnish/Install 12" D.I. Drain Lines Both Units
EA.
2
$ 9,835.00
$ 19,670.00
2.00
2.00 $ -
$
19,670.00
22
Pressure Relief Valv/12" Bypass to Existing Air Header
L.S.
1
$ 11,425.00
$ 11,425.00
1.00
1.00 $
$
11,425.00
23
Allowance
L.S.
1
$ 10,000.00
$ 10,000.00
1.00
1.00 $
$
10,000.00
Alt 3 Remove/Install New Bar Mechanical Screen
Add Alt 1 Replace Exist. Screw Conveyor System
EA.
L.S.
2
1
$ 12,500.00
$ 142,000.00
$ 25,000.00
$ 142,000.00
2.00
1.00
2.00 $
1.00 $
$
$
25,000.00
142,000.00
Add Alt 2
Rehab Ex. Bar Screen/H.F. Pump Station
Remove &Replace Grating
L.S.1
$ 6,987.00
$ 6,987.00
1.001
1.00 $
$
6,987.00
Remove Ex. Bar Screen & Haul to Shop
L.S.
1
$ 7,669.00
$ 7,669.00
1.001
1.00 $
$
7,669.00
CITY OF BEAUMONT
PROJECT: BAR SCREEN & DIGESTER REHAB
ORIGINAL CONTRACT AMOUNT: $2,920,815.00
PERCENT OF TIME USED:
CONTRACTOR: ALLCO
PROP. REVISED CONTRACT AMOUNT: $3,355,528.29
PERCENT OF WORK COMPLETED: 100.00%
MONTHLY ESTIMATE No.: 26 -- Proposed by Clty Staff
ICONTRACT DATE: OCTOBER 24, 2011
RAIN DAYS REQUESTED:
PERIOD ENDING: April 4, 2014
ICONTRACT CALENDAR DAYS:
270 TOTAL RAIN DAYS:
Item
No.
Description
Unit
Measure
Qty.
Unit
Price
Total
Estimated Qty
Previous
Estimate
To Date
Estimate
Total Estimate
To Date
Current
Amount
Total
Amount
Rehab Ex. Bar Screen/H.F. Pump Station
L.S.
1
$ 272,000.00 $
272,000.00
1.00
1.00 $
- $
272,000.00
Reinstall Rehab Bar Screen
L.S.
1
$ 7,053.00 $
7,053.00
1.00
1.00 $
$
7,053.00
Remove & Replace Fence
L.S.
1
$ 12,500.00 $
12,500.00
1.00
1.00 $
- $
12,500.00
Electrical
L.S.
1
$ 12,266.00 $
12,266.00
1.00
1.00 $
$
12,266.00
Painting
L.S.
1
$ 1,525.00 $
1,525.00
1.00
1.00 $
$
1,525.00
Subtotal Add Alt 2
$ 320,000.00
Add Alt 4
Removal & Disposal of Grit & Solids
C.Y.
1,000
$ 27.25 $
27,250.00
1000.00
1000.00 $
$
27,250.00
Add Alt 5 Furnish/Install New S.S. Air Piping
EA.
2
$ 82,100.00 $
164,200.00
2.00
2.00 $
- $
164,200.00
Add Alt 6
Install 42'x12" Header Piping
L.S.
1
$ 35,000.00 $
35,000.00
1.00
1.00 $
$
35,000.00
Install 42" Line from Header to J.B.
L.S.
1
$ 250,000.00 $
250,000.00
1.00
1.00 $
$
250,000.00
Install 72" RCP Junction Box
L.S.
1
$ 17,000.00 $
17,000.00
1.00
1.00 $
$
17,000.00
Install 42" Discharge Assembly
L.S.
1
$ 35,000.00 $
35,000.00
1.00
1.00 $
$
35,000.00
Install Screens in Rock Box
L.S.
1
$ 15,000.00 $
15,000.00
1.00
1.00 $
$
15,000.00
Install Discharge Piping
L.S.
1
$ 5,500.00 $
5,500.00
1.00
1.00 $
$
5,500.00
Dressup Area of Pipe Installation
L.S.
1
$ 2,500.00 $
2,500.00
1.00
1.00 $
$
2,500.00
Subtotal Add Alt 6
$ 360,000.00
C01
Change Order No. 1
R&R Sludge Gate Guide Bracket - Influent Channel
L.S.
1
$ 5,022.00 $
5,022.00
1.00
1.00 $
- $
5,022.00
R&R Light Fixture - Bar Screen/Influent Pumps
L.S.
1
$ 18,288.54 $
18,288.54
1.00
1.00 $
- $
18,288.54
Modify Digester Baffles -Telescopic Valves
L.S.
1
$ 992.00 $
992.00
1.00
1.00 $
$
992.00
Extend 12" blowoff on blower air head piping
L.S.
1
$ 5,044.00 $
5,044.00
1.00
1.00 $
- $
5,044.00
Pipebursting 10" drain line - influent buildinf
L.S.
1
$ 26,163.12 $
26,163.12
1.00
1.00 $
$
26,163.12
F&I New High Flow Bar Screen In Lieu of Rehab Exist
L.S.
1
$ (24,340.00) $
(24,340.00)
1.00
1.00 $
$
(24,340.00)
F&I New 30" Sewer Force Main - Influent Box
L.S.
1
$ 47,477.00 $
47,477.00
1.00
1.00 $
$
47,477.00
Subtotal Change Order 1
$ 78,646.66
CO2
Change Order No. 2
Painting Influent Area
L.S.
1
$ 9,921.00 $
9,921.00
1.00
1.00 $
$
9,921.00
Subtotal Change Order 2
$ 9,921.00
CO3
Change Order No. 3
Paint Spiral Stairway
L.S.
1
$ 1,620.00 $
1,620.00
1.00
1.00 $
$
1,620.00
Paint 4 Influent Pumps
L.S.
1
$ 8,662.00 $
8,662.00
1.00
1.00 $
- $
8,662.00
Reduce Bid Item 23 Foam Control/Influent
L.S.
1
$ (1,620.00) $
(1,620.00)
1.00
1.00 $
(1,620.00) $
(1,620.00)
Subtotal Change Order 3
$ 8,662.00
C04
Change Order No. 4
Replace Walls/Roof Junction Box (Main Ent)
Replace Walls/Roof Junction Box (NE Corner)
L.S.
L.S.
1
1
$ 272,252.00 $
$ 284,470.00 $
272,252.00
284,470.00
1.00
0.95
0.05
1.00 $
1.00 $
- $
14,223.50 $
272,252.00
284,470.00
Delete Additive Alternate Bid Item N6
L.S.
1
$ (360,000.00) $
(360,000.00)
1.00
1.00 $
- $
(360,000.00)
Subtotal Change Order 4
$ 196,722.00
CITY OF BEAUMONT
PROJECT: BAR SCREEN & DIGESTER REHAB
70RIGINAL CONTRACT AMOUNT: $2,920,815.00
PERCENT OF TIME USED:
CONTRACTOR: ALLCO
PROP. REVISED CONTRACT AMOUNT: $3,355,528.29
PERCENT OF WORK COMPLETED: 100.00%
MONTHLY ESTIMATE No.: 26 -- Proposed by City Staff
CONTRACT DATE: OCTOBER 24, 2011
RAIN DAYS REQUESTED:
PERIOD ENDING: April 4, 2014
ICONTRACT CALENDAR DAYS:
270 TOTAL RAIN DAYS:
Item
No. Description
Unit
Measure
Qty.
Unit
Price
Total
Estimated Qty
Previous To Date
Estimate Estimate
Total Estimate
To Date
Current
Amount
Total
Amount
CO5 Change Order No. 5
Replace Existing Roof Drain
L.S.
1
$ 1,075.00 $
1,075.00
1.00
1.00 $
$
1,075.00
Repair Floor & Wet Well Top
L.S.
1
$ 1,371.00 $
1,371.00
1.00
1.00 $
- $
1,371.00
Remove Grit Digester Unit
L.S.
1
$ (3,381.18) $
(3,381.18)
1.001.00
$
$
(3,381.18)
Replace Screenings Conveyor Belt/Clean
L.S.
1
$ 7,876.81 $
7,876.81
1.00
1.00 $
$
7,876.81
Reduce Bid Item 23 Foam Control/Influent
L.S.
1
$ (8,380.00) $
(8,380.00)
1.00
1.00 $
$
(8,380.00)
Subtotal Change Order 5
$ (1,438.37)
CO6 Change Order No. 6
Bypass Pumping Equipment & Fuel
MOS
2
$ 71,100.00 $
142,200.00
2.00
2.00 $
142,200.00 $
142,200.00
Subtotal Change Order 6
$ 142,200.00
3,355,528.29 $ 154,803.50 $ 3,355,528.29
CITY OF BEAUMONT
PROJECT: BAR SCREEN & DIGESTER REHAB
ORIGINAL CONTRACT AMOUNT: $2,920,815.00
PERCENT OF TIME USED:
CONTRACTOR: ALLCO
PROP. REVISED CONTRACT AMOUNT: $3,355,528.29
PERCENT OF WORK COMPLETED: 100.00%
MONTHLY ESTIMATE No.: 26 —Proposed by City Staff
CONTRACT DATE: OCTOBER 24, 2011
RAIN DAYS REQUESTED:
PERIOD ENDING: April 4, 2014
CONTRACT CALENDAR DAYS:
270 TOTAL RAIN DAYS:
Total Value of Contract Performed
$
2,920,815.00
Item
$
78,646.66
Unit
$
Unit
TotalPrevious
$
To Date
Total Estimate
Current
Total
No.
Description
(1,438.37)
Measure
Qty.
Price
Estimated Qty
Estimate
Estimate
To Date
Amount
Amount
Less Amount Retained at 1%
$
33,555.28
Net Amount Earned on Contract
$
3,321,973.01
Less Amount of Previous Invoices
$
3,379,884.54
Balance Due This Estimate
$
(57,911.54)
Original Contract Amount
$
2,920,815.00
Change Order #1
$
78,646.66
Change Order #2
$
9,921.00
Change Order #3
$
8,662.00
Change Order #4
$
196,722.00
Change Order #5
$
(1,438.37)
Change Order #6
$
142,200.00
Total Approved Change Orders
$
434,713.29
Current Contract Amount
$
3,355,528.29
Total Value of Contract Performed
$
2,920,815.00
Total Work Performed on Change Order #1
$
78,646.66
Total Work Performed on Change Order #2
$
9,921.00
Total Work Performed on Change Order #3
$
8,662.00
Total Work Performed on Change Order #4
$
196,722.00
Total Work Performed on Change Order #5
$
(1,438.37)
Total Work Performed on Change Order #6
$
142,200.00
Extra Work on Approved Change Orders
$
434,713.29
Total Value of Work to Date
$
3,355,528.29
Less Amount Retained at 1%
$
33,555.28
Net Amount Earned on Contract
$
3,321,973.01
Less Amount of Previous Invoices
$
3,379,884.54
Balance Due This Estimate
$
(57,911.54)
Percentage of Contract Invoiced to Date
100.00%
Percentage of Contract Remaining
0%
APPROVAL:
Contractor:(,(��� Date:
Allc , Ltd.
Owner.
City of Beaumont Date:
Owner: /lG�-I'^,,.,f Date•
y of Bea ont ��—
CITY OF BEAUMONT
PROJECT: BAR SCREEN & DIGESTER REHAB
ORIGINAL CONTRACT AMOUNT: $3,920,815.00
PER CENTOF TIME USED;
CONTRACTOR: ALLCO
PROP, REVISED CONTRACT AMOUNT: $3,355 528.29
PERCENT OF WORK COMPLETED:
MONTHLY ESTIMATENo.:27--A$Proposed h City
CONTRACT DATE:OCTOBER24,2011
RAIN DAYS REQUESTED:
PERIOD ENDING: April 4, 2017
CONTRACT CALENDAR DAYS:
270 TOTAL RAIN DAYS:
Item
No.
Description
Unit
Measure
City.
Unit
Price
Total
Estimated City
Previous
Estimate
To Date Total Estimate Current
Estimate To Date Amount
Total
Amount
1
Mobilization NTE 3%
L.S.
1
$ 5.000.00
$ 5,000.00
1,.00
1.00 $
$
5,000.00
2
Remove Mechanical Bar Screens
EA.
2
$ 13,250.50
$ 26,501.00
2.00
2.00
$
26,501.00
3
Main Influent Station Roof Coating
Roof Surface Preparation
L.S,
1
$ 130,000.00
$ 130,000.00
1.00
1.00 $
$
130,000.00
Roof Coating Svstem
S.F.
2,750
$ 25.00
$ 6$750.00
2750.00
'-' 2750.00 $......
6$,750,00.
Adjust Of Electrical Conduits for R.C.
LS.
1
$ 4,660.00
S 4,660.00
1.00
1.00 $
$
4,660.00
Prep & Painting Pump Crane
LS,
1
$ 10,682,00
$ 10,682,00
1.00
1.00 $
$
30,682.00
Prov. Protective Cover for Equipment
LS,
1
$ 28,229.00
$ 28 229,00
1.00
1.00 $
$
28,229.00
Subtotal Item 3
$ 242,321.00
4
Main Influent Channel/Wet Well
Plug. Flows & Dr. Channels & W.W.
L.S.
1
$ 16,559.00
$ 16,559,00
1.00
1..00 $
$
16,559.00
Rrnv/Dispose of Ex. Chan, In W,W,
LS.
1
$ 61,195,00
$ 6,195.00
100:
1.00 $
$
6,195.00
Repair Cracks in Struct. Walls & Slabs per Manuf. Ret.
L F.
750
$ SOHO
$ 37.500.00
750,00
750.00 $
$
37,500,00
Restore Conc. Surface to Orig. Thickness Per Man, Rec.
S. F,
4.300
$ 35.00
$ 150,500.00
4300,00
4300,00 $
$
150,500.00
Furnish/Install Final Coating System per Manf. Rec.
S.F.
4.300
$ 45.00
$ 193,500.00
4300.00
4300.00
$
193,500.00
Provide Humidity Control
L.S.
1
$ 7,932.00
$ 7,932.00
1.00
1.00. $
$
7,93200
Subtotal Item 3
$ 412,186.00
5
New Ornamental Railing System
Remove Exist. Ornamental Fence
L.S.
1
$ 1,684.00
S 1,684,00
1.00
1.00 $
$
1,684.00
Install New Ornamental Fence
L.S.
1
$ 23.057.00
$ 23,057.00
1.00
1.00 $
$
23,057,00
6
Bypass Pumping
Install Bypass Pumping
LS.
1
$ 7,517.00
$ 7,517.00
1.00
1.00. $
$
7,517.00
Equipment & Fuel
MOS
3
$ 71,100.00
$ 213,300,00
3,00
3.00 $
$
213,300.00
7
Temporary Influent Bypass Lines
Install Bypass Lines
L.S.
1
$ 15,321.00.
$ 1.5,321.00
100
1900 $
$
15,321.00
8
Effluent Flow Meter
Bonds
L.S.
1
$ 25,000.00
S 25,000.00
1.00
1.00 $
$
25,000.00
Insurance
LS.
1
$ 10,000.00
$ 10,000.00
L.00
1.00 $
$
10,000.00
Office Trailer &Supplies
L.S,
1
$
$
1.00
100 $
$
Remove ExistingMeter
L.S.
1
00
$�)o
$ 9,369.00
1,00
Excavation
L.S.
1
$.
$ 13,784.00
1.00:
1.00 $
$
13,784,00
Forms
L.S.
1
$0
$
CITY OF BEAUMONT
PROJECT: BAR SCREEN & DIGESTER REHAB
ORIGINAL CONTRACT AMOUNT: $2,920,815.00
PERCENT OF TIME USED:
CONTRACTOR: ALLCO
PROP. REVISED CONTRACT AMOUNT: $3,355,528.29
PERCENT OF WORK COMPLETED:
MONTHLY ESTIMATE No.: 27 --As Proposed by CI
CONTRACT DATE: OCTOBER 24, 2011
RAIN DAYS REQUESTED:
PERIOD ENDING: April 4, 2017
CONTRACT CALENDAR DAYS:
270 TOTAL RAIN DAYS:
Item
No.
Description
Unit
Measure
City.
Unit
Price
Total
Estimated Q
Previous To Date
Estimate Estimate
Total Estimate Current
To Date Amount
Total
Amount
Concrete
L.S,
1
$ 16,381.00
$ 16,381.00
1.00
1..00 $
S
16,381.00
Rebar
L.S,
1
S 7,099.00
$ 7,099.00
1.00
1.00 $
$
7,099.00
Backfill
L.S.
1
$ 7,511.00
$ 7,511.00
1.00
1.00 S
$
7,511.,00
Access Hatch
L.S,
1
$ 5,507.W
$ 5,507.00
1.00
1.00 5
$
5,507.00
Spool Pipe & Fittings
L.S.
1
$. 65,972.00
$ 65,972.00
Loa
1..00 $
$
65,972.00
Sump Pump
L.S.
1
$ 1,543.00.
$ 1,543.00
1.00.-
1.00 $
S
1,543.00
Bollards
L.S,
1
$ 766.00
$ 766.00
1.00
LOU $
$
766:00
Painting
L.S,
1
$ 219400
$ 194,00
1.00
1.00 $
$
2194.00
Misc Metals
L.S,
1
S L16L00
$ 1,161.00
1.00
1.00 S
$
1,161A0
Bypass Pumping
LS,
1
$ 76,586.00
$ 76,586.00
1.00
1.00 $
$
76,586.00
54" Mag Meter
L,5.
1
$
$
1.00
.Loo 5
$
Electrical & Controls
LS,
1
5 29,503.00
$ 29,503.00
1.00 �: -;..
1.00 $
5..........29,503.00
Subtotal Item 8
$ 295,532.00
9
Proposed Junction Box
Remove Existing Manhole
LS.
1
$ 7,380.00
$ 7,380.00
1.00
1.00 $
$
7,380.00
Excavation
LS.
1
$ 4,117.00
$ 4,117.00
1.00
1.00 $
$
4,111.00
Forms
L.: S,
1
$ 3.100.00
$ 3,100.00
1.00
1.00 $
$
3,100.00
Concrete
L.5,
1
$ 5,274,00
$ 5,274,00
1.00
1.00 S
S
5,274.00
Rebar
LS.
1
$ 1,217.00
$ 1,217.00
1.00
1.00
$___1,217,00
Backfill
L&
1
$ 4,499.00
$ 4,499.00
1.00
.5
1.00 $
S
4,499.00
4 x 4 Concrete Box
L.S.
1
$ 6,596,00
$ 6,596.00
1.00
1.00 $
$
6,596.00
Misc. Metals
L.S.
1
$ 3,425,00
$ 3,425.00
1.00
1.00 $
$
3,425.00
Slide Gates
L.S.
1
$ 14,134.00
5 14,134.00
1.00
1.00 $
$
14,134.00
Reinstall Drain Lines
L.S.
1
S 8,258.00
$ 8,258.00
1.00
1.00 $
$
8,259.00
Subtotal Item 9
$ 58,000.00
10
Removal & Disposal of Grit & Solids
L.S.
1
$ 143,639.00
$ 143,639.00
1.100
1.00 $
$
143.639.00
11
Removal of Aeration Equipment
L.S.
1
$ 14,124.00
$ 14,124.00
1.00
1.00 $
$
14,124,00
12
Proposed Concrete Flooring
S.Y.
1,120
$ 104.45
1.1.6,984.00
1120.00
1120..00 $
$
116,984.00
13
Reinstall Existing Air Piping
LS.
1
$ 12,924.00
5 12,924.00
1,00
L00 S
$
12,924,00
14
Replace 4" Headers Air Distribution
L.R
300
$ 85.20
$ 25,560.00
300,00
300.00 $
$
25,56000
15
Install Dual Head SS Fine Bubble Diffusers
EA.
S30
5 308.50
$ 163,505.00
530,00
530,.00 $
$
163 505,00
16
Modify8" Withdrawal Lines
L5.
1
$ 4,415.00
$ 4,415.00
1.00
1.00 S
$
4,415.00
17
Install 8" Supernatant Decant Lines
LS.
1
$ 17,963.00
$ 17,963.00
1.00
Loa $
$
17,96300
18
Furnish/Install Misc Metals Both Units
L.S.
1
S 14,439.00
$ 14.439.00
1.00
100 $
5
14,439,.00
19
Furnish/Install Ventilation Fans at Blower BuildingEA,
4
S 2,869,25
$ 11,477,00
4.00
4.00 $
$
11,477.00
20
Furnish/Install 8" Telescopic valves
EA,
2
S 7,910.50
$ 15,821,00
2.00
2.00 $
$
15,821.00
21
Furnish/Install 12" D.I. Diain Lines Both Units
EA.
2
$ 9.835.00
$ 19,670,00
zoo
2.00 $
$
19,670.00
22
Pressure Relief ValvJ12" Bypass to Existing Air Header
L5.
1
_$ 11,425,00
$ 11,425,00
1.00
1,00 $
$
11,425.00
23
Allowance
L.S.
1
$ 10,000.00
Ts 10,000.00
1.00
Loa $
$
10,000.00
Alt 3
Remove/Install New Bar Mechanical Screen
EA.
2
$ 12,500.00
$ 25,000.00
2.00.
2.00 $
$
25,000.00
Add Alt 1
Replace Exist. Screw Conveyor System
I.S.
1
$ 142,000.00
$ 142.000,00
1.00
1.00 $
$
142,000.00
Add Alt 2
Rehab Ex. Bar Screen/H.F. Pump Station
Remove &Replace Grating
L.S.
1
$ 6,987,00
$ 6,987.00
1.00
1100 $
S
6,987.00
Remove Ex. Bar Screen & Haul to Shop
L'S.
I
$ 7,669.00
$ 7,669.00
1.00
1.00 $
$
7,669.00
CITY OF BEAUMONT
PROJECT: BAR SCREEN & DIGESTER REHAB
ORIGINAL CONTRACT AMOUNT: $2,920,815.00
PERCENT OF TIME USED:
CONTRACTOR: ALLCO
PROP. REVISED CONTRACT AMOUNT:$3,355,528.29
PERCENT OF WORK COMPLETED:
MONTHLY ESTIMATE No.: 27 --As Proposed by City
CONTRACT DATE: OCTOBER 24, 2011
IRAJN DAYS REQUESTED:
PERIOD ENDING: April 4, 2017
CONTRACT CALENDAR DAYS:
2701 TOTAL RAIN DAYS:
Item
No.
Description
Unit
Measure
Qty-
Unit
Price
Total
Estimated City
Previous To Date
Estimate Estimate
Total Estimate Current
To Date Amount
Total
Amount
Rehab Ex. Bar Screen/H,F. Pump Station
LS.
1
$ 272,000.00
$ 272,000.00
1.00
1.00 $
$
272,000.00
Reinstall Rehab Bar Screen
L.S.
1
$ 7,053.00
$ 7,053.00
1.00
1.00 $
$
7,053.00
Remove & Replace Fence
LS.
1
$ 12,500,00
$ 12,500.00
1.00
1.00 $
$
12,500.00
Electrical
L.S.
1
$ 12,266,00
5 12,266,.00
1.00
1.00 $
$
12,266.00
Painting
LS.
1
$ 1,525,00
$ 1,525.00
1.00
1.00 $
$
1,525.00
Subtotal Add Alt 2
$ 320,000.00
Add Alt 4 Removal & Disposal of Grit & Solids
C.Y.
L000
$ 27.25
$ 27,250.00
1000.00
1000,.00 $
27,250.00
Add Alt 5 Furnish/Install New S.S. Air Piping
EA.
2.
$ 82,100,00
$ 164,200.00
2.00
2.00 $
$
164,200.00
Add Alt 6
Install 42"x12' Header Pipin
LS.
1
$ 35,000.00
S 35,000..00.
1..00
1.00 $
$
35,000.00
Install 42" Line from Header to 1..B.
LS.
1
$ 250,000.00
$ 250,000.00
1.00
1.00 $.
$
250,000.00
Install 72" RCP Junction. Box
L.S.
.1
$ 17,000.00
$ 17,000.00
1.00
1,00 $ -
$
17,000.00
Install 42" Discharge Assembly
L.S.
1
$ 35,000.00
$ 35,000.00
1,00
1.00 S
$
35,000.00
Install Screens in Rock Box
LS.
1
$ 15,000.00
S 15,000.00
1.00
1.00 $
5
15,000.00
Install Discharge Pipirg
L. S.
1
$ 5.500.00
$ 5,500.00
.1.00
1..00 $
S
5,500.00
Dressup Area of Pipe Installation
LS-
1
$ 2,500.00
$ 2,500.UO
1.00
1.00 $
$
2,500.00
Subtotal Add Alt 6
$ 36D,000.00
C01
Change Order No. 1
R&R Sludge Gate Guide Bracket - Influent Channel
L.S.
1
$ 5,022.00
S 5,022.00
1.00'
1,.00 $
$
5,022.00
R&R Light Fixture - Bar Screen/Influent Pumps
LS.
1
$ 18,288.54
$ 18,288.54
1.00
1.00 $
$
18,288.54
Modify Digester Baffles -Telescopic Valves
L.S.
1
$ 992.:00
5 992.00
1.00
1.00 $
$
992.00
Extend 12" blowoff on blower air head piping
LS.
1
$ 5,044..00
$ 5,044.00
1.00
1,00 $
$
5,044.00
Pipeburstin 10" drain line- influent building
LS.
1
$ 26,163..12
$ 26,1.63,12
1.00
LA0 $
$
26,163.12
F&I New High Flow Bar Screen In Lieu of Rehab Exist
LS.
1
$ (24,340,00) $
(24,340.00)1.00
1.00 $
5
(24,340,00
F&1 New 30" Sewer Force Main - Influent Box
L.S.
1
$ 47,477,00
$ 47,477.00
1.00
1.00 $
$
47,477.,00
Subtotal Change Order 1
$ 78,646.66
CO2
Change Order No. 2 -
Paintin.InfluentArea
LS.
1
$ 9,921.00
$ 9,921.:00
1.00
1.00 $
$
9,921,00
Subtotal Change Order 2
$ 9,921.00
CO3
Change Order No. 3
Paint ,Soiral Stair-wav
LS
1
$ 1,620.00
$ 1,620.00
1.00
1.00 $
$
1,620,00
Paint4InfluentPumps
LS.
1
$ 8,662,00
$ 8,662.00
1.D0
1.00 5
$
8,662,00
Reduce Bid Item 23 Foam Control/influent
L.S.
1
$ (1,620.00) $
(1,620.00)
1.00_ r:
1.00 $ -
$
(1,620.00
Subtotal Change Order 3
$ 8,662,00
C04
Change Order No. 4
Replace Walls/Roof Junction Box (Main Ent)
L.S.
1
$ 272,252.00
$ 272,252.00
1.00
1.00 $
$
272,252.00
Replace Walis/RoofJunction Box NE Corner)
LS.
1
$ 284,470.00
$ 284,470.00
1.00
1.00 $
$
284,470,00
Delete Additive Alternate Bid Item N6
4S..
1
$ 360,000,00
$ (360,000.00)
1.00
1.00
$
(360,000,00)
Subtotal Chan a Order 4
$ 196.722,00
COS
Change Order No. 5
CITY OF BEAUMONT
PROJECT: BAR SCREEN & DIGESTER REHAB
ORIGINAL CONTRACT AMOUNT: $2,920,815.00
PERCENT OF TIME USED:
CONTRACTOR: ALLC_O
PROP. REVISED CONTRACT AMOUNT: $3,355,528.29
PERCENT OF WORK COMPLETED:
MONTHLY ESTIMATE No.: 27 — As Proposed by Ci
CONTRACT DATE: OCTOBER 24, 2011
RAIN DAYS REQUESTED:
PERIOD ENDING: Apr'! 4, 2017
)CONTRACT CALENDAR DAYS:
270 ITOTAL RAIN DAYS:
Item I
No. Description
Unit
Measure
Qty-
Unit
Price
Total
Estimated Qty
Previous To Date
Estimate Estimate
Total Fstimate Current
To Date Amount
Total
Amount
Replace Existing Root Drain
L.S.
1 $
1 07S.Do S
1,075.00
1.00
1.00 $
$
1,075.00
Repair Floor &Wet Well Top
L.S.
1 $
1,371.00 $
1,371.00
1.00
1.00 $
$
1,371.00
Remove Grit Digester Unit
L5.
1 $
(3,381,18) $
(3,381.18)
1.00
1.00 $
$
3,381,18
Replace Screenings Conveyor Belt/Clean
LS.
1 $
7,876.81 $
7,876,81
1.00
1.00 $
$
7,876.81
Reduce Bid Item 23 Foam ContruVinfluent
L.S.
1 $
8,380.001 $
18,380.00)
1.00
1.00 $
$
(.8,380.00
Subtotal Change Order 5
A $
(1,438.37
C06 Change Order No. 6
_ Svpess Pumping Equipment & Fuel
MOS
2 $
73,100,00 $
142,200.00
2,00
2.00 $ -
$
142,200.00
Subtotal Change Order 6
�$
342,200.00
I
3,355,523.23 $ - $ 3,355,528.29
CITY OF BEAUMONT
PROJECT: BAR SCREEN & DIGESTER REHAB
ORIGINALCONTRACT AMOUNT: $2,920,815.00
PERCENTOFTIME USED:
CONTRACTOR: ALLCO
PROP. REVISED CONTRACT AMOUNT: $3,355,528.29
PERCENT OF WORK COMPLETED:
MONTHLY ESTIMATE No.: 27 --As Proposed by CI
CONTRACT DATE: OCTOBER 24, 2011
RAIN DAYS REQUESTED:
PERIOD ENDING: April 4, 2017
1 CONTRACT CALENDAR DAYS:
210 TOTAL RAIN DAYS:
Percentage of Contract Invoiced to Date 100.00%
Percentage of Contract Remaining 0%
item
APPROVAL:
Contractor:
Date: q
Unit
�—
Unit
Date:
TotalPrevious
To Date
Total Estimate
Current
Total
No.
Description
Measure
Q .
Price
Estimated Q
Estimate
Estimate
To Date
Amount
Amount
Original Contract Amount
$
2,920,815.00
Change Order #1
$
78,646.66
Change Order #2
$
9,921.00
Change Order#3
$
8,662.00
Change Order #4
$
196,722.00
Change Order NS
S
(1,438.37)
Change Order#6
$
142,200.00
Total Approved Change Orders
$
434,713.29
Current Contract Amount
$
3,355,528.29
Total Value of Contract Performed
$
2,920,815.00
Total Work Performed on Change Order #1
$
78,646.66
Total Work Performed on Change Order #2
$
9,921.00
Total Work Performed on Change Order #3
$
8,662.00
Total Work Performed on Change Order #4
$
196,722.00
Total Work Performed on Change Order #5
$
(1,438.37)
Total Work Performed on Change Order #6
$
142,200.00
Extra Work on Approved Change Orders
$
434,713.29
Total Value of Work to Date
$
3,355,528.29
Less Amount Retained at 1%
$
Net Amount Earned on Contract
$
3,355,528.29
Less Amount of Previous Invoices
$
3,321,973.01
Correction for Pay Estimate #15
$
(0.78)
Balance Due This Estimate
$
33,554.50
Percentage of Contract Invoiced to Date 100.00%
Percentage of Contract Remaining 0%
APPROVAL:
Contractor:
Date: q
ABco, Ltd.'
�—
LOwner: Aw�,XA
Date:
City of Beaumont
-s1
RESOLUTION NO
WHEREAS, on August 9, 2011, the City Council of the City of Beaumont, Texas,
passed Resolution No. 11-217 awarding a contract in the amount of $2,920,815.00 to
Allco, LLC, Beaumont, Texas, for the Wastewater Treatment Plant Bar Screen
Replacement and Digester Rehabilitation Project; and,
WHEREAS, on July 17, 2012, the City Council of the City of Beaumont, Texas,
passed Resolution No. 12-152 authorizing Change Order No. 1, in the amount of
$78,646.66, to furnish all necessary labor, materials, and equipment to remove and
replace existing sluice gate brackets at influent channels; remove and replace the
existing light fixtures in the bar screen and influent pump area, modify digester baffles at
telescopic valves, extend the 12" blowoff on blower header piping at the digesters;
pipeburst the existing 10" concrete drain line into the influent building; furnish and install
a new high flow bar screen in lieu of rehabilitation of the existing bar screen; and furnish
and install a new 30" diameter sanitary sewer force main to the wastewater treatment
plant influent box including pipe and fittings, a new manhole, concrete repair, and a
temporary entrance to the Wastewater Treatment Plant; thereby increasing the contract
amount to $2,999,461.66; and,
WHEREAS, on February 11, 2013, the City Manager executed Change Order
No. 2, in the amount of $9,921.00, to furnish all necessary labor, equipment, and
materials to prepare and paint the existing walls, ceiling, and floor of the influent pump
room, thereby increasing the contract amount to $3,009,382.66; and,
WHEREAS, on April 24, 2013, the City Manager executed Change Order No. 3,
in the amount of $8,662.00, to furnish all necessary labor, equipment, and materials to
prepare and paint the existing spiral stairway to the influent pump room and the four
existing influent pumps and piping; and, to reduce the costs for foam control and
screening removal, thereby increasing the contract amount to $3,018,044.66; and,
WHERAS, on June 25, 2013, the City Council of the City of Beaumont, Texas,
passed Resolution No. 13-137 authorizing Change Order No. 4, in the amount of
$196,722, to furnish all necessary engineering design, labor, materials, and equipment
to replace the existing walls and roofs and to rehabilitate, seal and connect the bases of
the existing sewer junction boxes at the main entrance and northeast corner of the
Wastewater Treatment Plant; and, to delete Additive Bid Item 6 for the proposed 42 -
inch bypass line, thereby increasing the contract amount to $3,214,766.66; and,
WHEREAS, on April 28, 2014, the City Manager executed Change Order No. 5,
in the amount of ($1,438.37) to furnish labor and materials to replace the existing roof
drain at the Influent Building; furnish labor and materials to repair the floor and wet well
top in the Influent Building; reduce Additive Bid Item 4, remove grit from Digester Units;
furnish labor and materials to replace screenings conveyor belt furnished by
manufacturer and clean screenings debris from conveyor during delivery period; and,
reduce Bid Item 23 for foam control and influent screenings removal/disposal, thereby
decreasing the contract amount to $3,213,328.29, and,
WHEREAS, Change Order No. 6, in the amount of $142,200.00, is required to
adjust the amount of Bid Item No. 6, Bypass Pumping, from three (3) months to five (5)
months, thereby increasing the contract amount to $3,355,528.29; and,
WHEREAS, the project has been inspected by the Schaumburg & Polk, Inc. and
the Water Utilities Department and found to be complete in accordance with the
provisions and terms set forth in the contract;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted, and,
THAT the City Manager be and he is hereby authorized to execute Change
Order No. 6 in the amount of $142,200.00, for the additional work described above,
thereby increasing the contract amount to $3,355,528.29, for the Wastewater Treatment
Plant Bar Screen Replacement and Digester Rehabilitation Project; and,
BE IT FURTHER RESOLVED THAT the Wastewater Treatment Plant Bar
Screen Replacement and Digester Rehabilitation Project be and the same is hereby
found to be complete in accordance with the terms of the contract and is accepted; and,
BE IT ALSO RESOLVED THAT the City Manager is hereby authorized to make
final payment in the amount of $160,260.16 to Allco, LLC, of Beaumont, Texas.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 25th day of
April, 2017.
- Mayor Becky Ames -
cm
April 25, 2017
Consider a resolution authorizing the City Manager to execute Change Order No. 10, accept
maintenance, and authorize a final payment to Allco, LLC, for the South Park Drainage
Improvement Project
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Dr. Joseph Majdalani, P.E., Public Works Director
MEETING DATE: April 25, 2017
REQUESTED ACTION: Council consider a resolution authorizing the City Manager to
execute Change Order No. 10, accept maintenance, and authorize a
final payment to Allco, LLC, of Beaumont, Texas for the South
Park Drainage Improvement Project.
On April 9, 2013, by Resolution No. 13-082, City Council awarded a contract to Allco, LLC, of
Beaumont, Texas in the amount of $12,330,865 for the South Park Drainage Improvement
Project. A grant in the amount of $11,339,401, (which included engineering and project
management fees) was received from the Texas Community Development Block Grant (CDBG)
Disaster Recovery Program Round 2. 1, administered by The General Land Office (GLO), for this
project. On March 25, 2015, Amendment No. 2 was executed reallocating $2,376,853 from the
Round 2.2 grant to the Round 2.1 grant to compensate for increased changes to the project
associated with unforeseen project alterations.
Previous Change Order Nos. 1-9 were approved in the amount of $526,884.28 that increased the
contract amount to $12,857,749.28.
Change Order No. 10, in the amount of $108,649.28, is required to adjust the estimated quantities
in the contract to reflect the actual quantities used in the completion of the project. The
adjustment in quantities will result in a final contract amount $12,966,398.56. The project has
been inspected by the Engineering Division and found to be complete in accordance with the
provisions and terms set forth in the contract. A final payment in the amount of $751,628.25 will
be paid to the contractor.
South Park Change Order No. 10 and Final Payment
April 25, 2017
Page 2
FUNDING SOURCE
Disaster Grant funds and the Capital Program.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.14-225
WHEREAS, on April 9, 2013, the City Council of the City of Beaumont, Texas
passed Resolution No. 13-082 awarding a contract in the amount of $12,330,865 to Allco,
LLC, of Beaumont, Texas, for the South Park Drainage Improvement Project; and,
WHEREAS, on August 12, 2013, the City Manager executed Change Order No. 1,
in the amount of $7,705 to furnish a temporary fence within the Chemtrade Chemical Plant,
thereby increasing the contract amount to $12,338,570; and,
WHEREAS, on October 21, 2013, the City Manager executed Change Order No.
2, in the amount of $9,863.99 for the construction of a concrete wingwall at the outfall
inside the Chemtrade Chemical Plant, thereby increasing the contract amount to
$12,348,433.99; and,
WHEREAS, on November 25, 2013, the City Managerexecuted Change Order No.
3, in the amount of $3,173.81 for the removal of a raised median for driveway access to
LIT and SETX Food Bank, thereby increasing the contract amount to $12,351,607.80; and,
WHEREAS, on February 20, 2014, the City Manager executed Change Order No.
4, in the amount of $5,665.38 for the addition of reinforcing steel in the concrete roadway,
thereby increasing the contract amount to $12,357,273.18; and,
WHEREAS, on March 4, 2014, the City Council of the City of Beaumont, Texas
passed Resolution No. 14-057 authorizing the City Manager to execute Change Order No.
5, in the amount of $23,059.13, to include costs associated with realignment of the storm
sewerwithin the KCS railroad crossing easement and a deduction for eliminating the prime
coat and embankment material, thereby increasing the contract amount to $12,380,332.31;
and,
WHEREAS, on March 28, 2014, the City Manager executed Change Order No. 6,
in the amount of $6,294.22, for all costs associated with the installation of cement
stabilized backfill at the junction box on MILK feeder road, removal and installation of pipe
and inlets on East Lavaca, the removal and shoring costs and installation of field
modifications for a by-pass pumping access point, thereby increasing the contract amount
to $12,386,626.53; and,
WHEREAS, on May 27, 2014, the City Council of the City of Beaumont, Texas
passed Resolution No. 14-119 authorizing the City Manager to execute Change Order No.
7, in the amount of $143,400, to include costs associated with bypass pumping of the
storm water within the construction area to the existing storm sewer system, thereby
increasing the contract amount to $12,530,026.53; and,
WHEREAS, Change Order No. 8, in the amount of $327,722.75, is required to
utilize the Hybrid Bore Process to install two new water lines under the railroad tracks and
special shoring due to the depth of the bore, thereby increasing the contract amount to
$12,857,749.28;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby, in
all things, approved and adopted; and,
THAT the City Manager be and he is hereby authorized to execute Change Order
No. 8 for additional work described above, thereby increasing the contract amount by
$327,722.75 for a total contract amount of $12,857,749.28 for the South Park Drainage
Improvement Project.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 7th day of
October, 2014.„n`U✓���F+ /
Ma 1 Beck Ames
all
GLO CONTRACT No. 12-214-000-5514
COMMUNITY DEVELOPMENT BLOCK GRANT- ROUND 2.1 FUNDING
DISASTER RECOVERY PROGRAM
AMENDMENT No. 2
STATE OF TEXAS
COUNTY OF TRAVIS
The GENERAL LAND OFFICE (the "GLO"), a Texas state agency, and the CITY OF BEAUMONT
("Grantee"), each a "Party" and collectively "the Parties," Parties to that certain grant agreement
effective December 4, 2011, and denominated GLO Contract No. 12-214-000-5514 (the
"Contract"), as amended, now desire to further amend the Contract.
WHEREAS, the parties desire to revise the Performance Statement; and
WHEREAS, the parties desire to revise the Budget to increase the overall funding of the
Contract; and
Now, THEREFORE, the Parties hereby agree to amend and modify the Contract as
follows:
1. SECTION 1.01 (b) of the Contract, GRANT AWARD, is hereby amended and modified
by adding funding in the amount of TWO MILLION THREE HUNDRED SEVENTY-SIX
THOUSAND EIGHT HUNDRED FIFTY-THREE DOLLARS ($2,376,853.00) for a total
amount not to exceed THIRTEEN MILLION SEVEN HUNDRED SIXTEEN THOUSAND
TWO HUNDRED FIFTY-FOUR DOLLARS ($13,716,254.00) for the duration of this
Contract.
2. ATTACHMENT A of the Contract, Performance Statement and Implementation
Schedule, is hereby deleted in its entirety and replaced with the Revised
Performance Statement and Implementation Schedule, attached hereto and
incorporated herein for al l purposes in its entirety as ATTACHMENT A-1.
3. ATTACHMENT B of the Contract, Project Budget, is hereby deleted in its entirety and
replaced with the Revised Project Budget, attached hereto and incorporated herein
for all purposes in its entirety as ATTACHMENT B-1.
4. This Amendment No. 2 shall be effective as of the date executed by the last Party.
5. Except as amended and modified by this Amendment No. 2, all terms and conditions
of the Contract, as amended, shall remain in full force and effect.
6. Further material revisions to the Contract shall be by written agreement of the parties.
SIGNATURE PAGE FOLLOWS
GLO Contract No. 12-214-000-5514
Amendment No. 2
Page I of 1
DocuSipn Envelope ID: BDFC5809-DCE9-4405-AD79-4B84EA04A331
SIGNATURE PAGE FOR AMENDMENT No. 2 TO
GLO CONTRACT No. 12-214-000-5514 ROUND 2.1 FUNDING
OFFICE
Larry L. Laine, Chief Clerk/
Deputy Land Com,
•ssion
z /
Date of execution!
CRs W
,.�
PM
Deputy_
s
AGC
GQ�
CITY OF BEAUMONT
By: L L
Name:
Title:
Date of execution:
ATTACHED TO THIS AMENDMENT:
ATTACHMENTr A-1: Revised Performance Statement and Implementation
Schedule
ATTACHMENT B-1: Revised Project Budget
ATTACHMENTS FOLLOW
DocuSign Envelope ID: BDFC58B9-DCE9A405-AD79-4684EA04A331
Attachment A-1
Amendment No. 2
GLO Contract No. 12-214.004.5514
Page 1 of 3
Revised Performance Statement and Implementation Schedule
City of Beaumont
Grantee shall carry out the following activities in the target area identified in its 2008 Texas CDBG Disaster
Recovery Supplemental Grant application to aid areas most impacted and distressed by Hurricanes Ike or
Dolly. The persons to benefit from the activities described in this Performance Statement must be receiving
service or a benefit from the use of the new or improved facilities and activities for the contract obligations
to be fulfilled, Grantee shall ensure that the amount of funds expended for each activity described does not
exceed the amount specified for such activity in Attachment B, Budget.
As a result of Hurricane Ike on September 13, 2008, the city sustained flooding that resulted in drainage
infrastructure failure. The existing drainage system and roadway infrastructure failed to function because the
current drainage system was unable to convey the volume of water generated during Hurricane Ike. The
failure of the drainage system to function threatened the public health, safety, and welfare of all served by
this facility due to flooding, including roads and homes. The city is in need of adequately -sized drainage
infrastructure to reduce flooding.
Flood and Drainage Facilities -5
South Park Drainage Improvements
The South Park drainage area is located in the Southeast portion of the City of Beaumont and is composed of
three major sub areas: Moore Street, South Park, and Threadneedle watersheds. The project will install
additional storm sewer boxes and pipes and connect them to the existing system. These interconnects will
allow for the re -direction of flow to the Neches River and relieve the current outfall, and allow for the
interconnect of the three main sub areas. The existing asphalt roads and ditches will be reconstructed to a
concrete road with curb and gutter, including a new storm sewer system. The existing roadway,
approximately twenty feet (20 ft.) wide and will be widened to approximately twenty-seven feet (27 ft.).
Grantee shall install new a storm sewer system, including concrete box culverts at major road crossings,
headwalls, storm sewer pipe, manholes, inlets, adjust manholes and inlets, cement stabilized backfill, and
perform excavation. Roadway items include dense graded hot mix asphalt for roadway transitions, concrete
paving six inches in depth with curb and gutter, cement stabilized backfill, driveways (repair), sidewalks,
removing stabilized base and asphalt, signing, and pavement markings. Other miscellaneous items include
preparing right of way, removing concrete and concrete structures, sodding for erosion control, excavation
for structures, railroad crossing repair, utility repair, upgrade and relocation, and performing site work
associated with construction. Construction shall take place in southeast Beaumont (South Park Drainage
Area), including the following roadway corridors:
ROAD: FROM: TO:
DocuSign Envelope ID; BDFC58B9.DCE9-4405-AD79.4B84EA04A331
Attachment A-1
Amendment No. 2
GLO Contract No. 12-214-000,5514
Page 2 of 3
Reed Street
E. Threadneedle Street
E. Lavaca Street
Grandbe Street
E. Lavaca Street
E. Woodrow Street
Adams Street
Reed Street
MLK Parkway
MLK Parkway
Adams Street
E. Lavaca Street
E. Lavaca Street
MLK Parkway
Existing Ditch at Olin Road
E. Woodrow Street
Grandberry Street
Maddox Street
Maddox Street
E. Woodrow Street
E. Virginia Street
E. Lavaca Street
Grandberry Street
Reed Street
Construction of the culvert crossing will take place at Spur 380 (MLK Parkway) north of Lavaca Street, and
at the railroad crossing.
Proposed improvements will significantly increase the capacity of the drainage system and reduce flooding.
These activities shall benefit five thousand six hundred sixty (5,660) persons, of which three thousand six
hundred sixty-seven (3,667), or sixty-four percent (64%), are of low to moderate income.
Engineering -30
Grantee shall ensure the amount of the funds expended for all eligible project -related engineering services,
including preliminary and final design plans and specifications, all interim and final inspections, and all
special services, does not exceed the amount specified for engineering in Attachment B, Budget.
Planning / Project Delivery -33
Grantee shall ensure the amount of the funds expended for all eligible project -related "planning / project
delivery" administration activities, including the required annual program compliance and fiscal audit, does
not exceed the amount specified for Planning / Project Delivery in Attachment B, Budget.
Project Implementation Schedule
Grantee: Beaumont
Description
pays
1 2 3 4 5 6 7 8 9 io 11 12 13 14 1S 16 17 18 19 20 21 22 23 24 25 2E 27 28 29 30 31 32 a3 34 35 3E 37 38 39 40
Activity: 5 Project: South Park Drainage Improvements The proposed w6rk includes storm sewer installation.
Engineering Procurement/Contracting
75
I
1
1
I I
j
j
j
l
lj
77
3C% Design & Submittal
90
I
j
Environmental Procurement/Contracting'
30
I
Environmental ERR Preparation & Submittal
60
I
Environmental ERR Certification
60
i
Acquisitionz
j
!
60% Design & Submittal3
90
'
!
I
100% Design & Submittal (Plans/Sp@cs/Permits)`
g
60
t
I
Design Acceptance
14
I
�
1
Advertise
30
I
I
1
I
Bid Openirig
30
l
Award
30
I
Constructions
720
Closeout Completion
20
Envirorun(antal procurement/contracting is assumed to start the day following the 30% design submittal.
Acquisition is assumed to start the day following the 30% design submittal.
60% design is assumed to start two (2) weeks after the 300A design submittal for review.
` 100% design is assumed to start two (2) weeks after the 60% design submittal for review.
s Construction is assumed to start four (4) weeks after construction award or four (4) weeks after design completion if biddin<1/award is not applicable.
e Closeout Completion is assumed to occur 30 calendar days atter closeout documents are submitted for review/approval-
0
0
n
c
m
J
N
0
v
M
m
0
n
0
U
W
00
cD
0
m
m
b
A
0
D
A
M
OU
A
m
D
m C) D 2
O m
w 0 CIL
3
o C
w"a T
m
z o D
9 N
DocuSign Envelope ID: BDFC58B9-DCE9.4405-AD79-4BB4EA04A331
Attachment B-1
Amendment No. 2
GLO Contract No.12-214-000-5514
Page 1 of 1
REVISED PROJECT BUDGET
LINE CATEGORIES
5. Flood and Drainage Facilities
30. Engineering/Architectural Serv.
(Total for all construction accounts)
33. Planning / Project Delivery
TOTALS
CITY OF BEAUMONT
CONTRACT OTHER
FUNDS FUNDS TOTAL
$ $ '364,062 $
12,493,687 12,857,749
$ 807,029$ $ 807,029
$ 415,538 $ $ 415,538
$ 13,716,254 $ '364,062 $
14,080,316
of Beaumont Capital Improvements Program - $364,062
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
Certificate of Completion
Envelope Number: BDFC58B9DCE94405AD794B84EA04A331
Subject: Over 1 Million: 12-214-000-5514 City of Beaumont A-2
Source Envelope:
Document Pages: 10 Signatures: 0
Certificate Pages: 3 Initials: 6
AutoNav: Enabled
Envelopeld Stamping: Enabled
Record Tracking
Status: Original
2/13/2015 CT
Signer Events
Arjun Atholi
arjun.atholi@glo.texas.gov
Texas General Land Office
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered
ID:
Ashley Healy
ashley.healy@glo.texas.gov
General Land Office
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered
ID:
Judith Beers
contractsteam@glo.texas.gov
Texas General Land Office
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered
ID:
Jorge Ramirez
jorge.ramirez@glo.texas.gov
Texas General Land Office
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered
1D:
Holder: Arjun Atholi
arjun.atholi@glo.texas.gov
Signature
as
Using IP Address: 204.65.210.86
Using IP Address: 204.65.210.67
F
ogs
�J
Using IP Address: 67.79.6.50
Using I P Address: 204.65.210.190
Status: Completed
Envelope Originator:
Adun Atholi
1700 N Congress Ave
Ste 935
Austin, TX 78701-1495
arjun.atholi@glo.texas.gov
IP Address: 204.65.210.86
Location: DocuSign
Timestamp
Sent: 2/13/2015 CT
Viewed: 2/13/2015 CT
Signed: 2113/2015 CT
Sent: 2/13/2015 CT
Viewed: 2119/2015 CT
Signed: 2/19/2015 CT
Sent: 2/19/2015 CT
Viewed: 2/19/2015 CT
Signed: 2/19/2015 CT
Sent: 2/19/2015 CT
Viewed: 2/19/2015 CT
Signed: 2/19/2015 CT
pocu.
ii 51C VK d0
Signer Events
Signature
Timestamp
Christopher BurnettSent:
Status
2/19/2015 CT
Christopher.burnett@glo.texas.gov
AL"
Viewed: 2/1912015 CT
Texas General Land Office
Signed: 2/19/2015 CT
Security Level: Email, Account Authentication
Using IP Address: 204.65.210.129
dennis.ku@glo.texas.gov
(None)
ED
Electronic Record and Signature Disclosure:
Texas General Land Office
Not Offered
Security Level: Email, Account Authentication
ID:
(None)
Anne Idsal
Ds
Sent: 2/19/2015 CT
anne.idsal@glo.texas.gov
Not Offered
f�+�—,�
Viewed: 2/19/2015 CT
Texas General Land Office
Signed: 2/19/2015 CT
Security Level: Email, Account Authentication
Using IP Address: 204.65.210.236
--co-PIED
o PT
D
(None)
Sent: 2/19/2015 CT
matthew.anderson@glo.texas.gov
Electronic Record and Signature Disclosure:
L L�
E
Not Offered
Texas General Land Office
ID:
Security Level: Email, Account Authentication
In Person Signer Events
Signature
Timestamp
Editor Delivery Events
Status
Timestamp
Agent Delivery Events
Status
Timestamp
Intermediary Delivery Events
Status
Tlmestamp
Certified Delivery Events
Status
Timestamp
Carbon Copy Events
Status
Timestamp
Dennis Ku��
Sent: 2/19/2015 CT
dennis.ku@glo.texas.gov
ED
Texas General Land Office
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature disclosure:
Not Offered
ID:
Matthew Andreson
--co-PIED
o PT
D
Sent: 2/19/2015 CT
matthew.anderson@glo.texas.gov
L L�
E
Texas General Land Office
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered
ID:
Katy Sellers
Sent: 2/1912015 CT
katy. sel Iers@g Io. texa s. gov
COPIED
Texas General Land Office
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered
ID:
Notary Events
Timestamp
Envelope Summary Events
Status
Timestamps
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 2/19/2015 CT
Certified Delivered Security Checked 2/19/2015 CT
Signing Complete Security Checked 2/19/2015 CT
Completed Security Checked 2119/2015 CT
PURCHASE REQUISITION
REQUISITION 305-
12-0833
Texas General Land Office
NUMBER
_
Do Rot place an Order. The Purchasing Department MUST
SEND TO LEGAL SERVICES?
❑YES El NO
EXISTING CONTRACT
DRS210012
�•'a,' 1$`Y� place this order in compliance with State Laws and Regulations
NUMBER
GLO# 12-214-000-5514
Program/Division
Contact for further Information
Phone Number
Date Prepared
Disaster Recove
Ilene Arguello
512-475-5073
December 22, 2014
Project Title or Purpose for this Requisition
The City of Beaumont (Grantee) requires an Amendment (Amendment
No. 2) to revise Attachment A (Performance Statement and
Implementation Schedule), and Attachment B (Budget). Total grant funds: $13,716,254.00 (Non -housing).
El Request a NEW CONTRACT LJ Deadline - DATE:
for Contract or Amendment, if an(Must include Deputy Memo
_711equest an AMENDMENT to an existing contract due to:
FUNDINGS URCES tate or Federal / types- NOAA / MI%IS, etc.: HUD
Vendor I.D.
74-6000278
(Legal Approv,20Date: - - /
Vendor
City of Beaumont
Project Manager/Phone #:
Su cried Vendor:
Name
Address
City of Beaumont
Vendor Contact Person: Becky Ames
Phone & Fax Numbers: 409-880-3708
Cit /State
Beaumont, TX '/_i 77704
E-mail address: kha e5 ei.beaLIMont.tx.us
DT/PCC
Fund Com t. Ob'. GLO Code PCA
Amount Budge m,,, Ry;
Entry
pact:
_Amp.
__ _ _
13 1 'i 11 13046 1111001) 42111 � 21638 -
Notes/Comments:
ITEM CLASS - ITEM/ DESCRIPTION OF PRODUCT/SERVICE
QUANTITY UOM UNIT EXTENDED
COMMODITY CODE
PRICE PRICE
CDBG Disaster Recovcr Grant Program
lir::lntPfi
IAIP Contract No 1202140(00
Grant No 4.15012
O No 5514
ADDITIONAL PAGE TOTAL:
CONTRACT DATES: FROM: 10/4/2011
12/31/21 GRAND TOTAL: $0.00
DIRECTOR DArP
I$•TlrCNNOLOGf%COMPUTB@ RIUMD LtAIT
-
Jorge Ramirezi=_
„
DEP 7Y DATE
P10 - PUBLICATI N ELA TED DA TB
�A
D�I�T-IU��� &
F K-$5,000 D R DATE
_5
HUB VENDOR:
RECYCLED PRODUCT
POSTED ON ESBD
❑Yes ❑ No
VCID LJ IDAT8T0
REFERS
LEGAL Purch. Type:
Processed B
es No
E-1 Recycled content
T
ack Woman
AsianOrder/Bc
❑ E-2 Remanufacturedispanic
in Date:
Date:
❑ E-4 Env. Sensitive
ative American
Duc/End Date:
MIP Entry:
EXEMPTION sTATuTE/pEsrRipTru
BOND FUND (use of funds to pay expenses related to the Land) -TX. Nal.
LEGAL TEXT
❑ PERMANENT SCHOOL FUND INVESTMENTS -TX. Nat. Res. Code 51.402
Res. Code, Title 7, Chapter 161, Subchapter A, Section 161.175
❑ POSTAGE -General Appropriations Act. 74th Leg, Session, Sec. 9,
BOND FUND (use of funds to pay bond expenses) -TX. Nat. Res. Code,
HB 1, Sec. 33 (Purchase of Postage)
Title 7, Chapter 161, Subchapter A, Section 161,176
❑ PROFESSIONAL SERVICES -TX. Gov. Code, Title 10, Subtitle F, Sec.
BOND FUND (for printing) -TX. Not. Res. Code, Chapter 161,
Ref. 2155.001, Chapter 2254, Subchapter A, Sec. 2254.001
Subchapter A, Section 161.176(3)
❑ PURCHASE OF LAND -TX. Nat. Res. Code, Section 51.402
❑ CEPRA-TX. Natural Resource Code, Chapter 33, Subchapter H
❑ REAL ESTATE TRANSACTION -TX. Nat. Resource Code, Ann 31.158(d)
❑CEPRA-TX. Natural Resource Code, Chapter 33, Subchapter H/TX. Gov.
TELEPHONE/UTILITIES-TX. Gov. Code, Chapter 2155, Ref. 2155.01(d)
Code, Title 10, Chapter 2155, Subchapter 2155.147
TRAINING -TX. Gov. Code, Title 6, Subtitle B, Section 656.044
❑CONSULTING SERVICES -TX. Gov. Code, Title 10, Subtitle F, Sec. Ret.
VET HOMES -TX. Nat. Res. Code, Chapter 164 (Senate Bill)
2155.001, Chapter 2254, Subchapter B, Sec. 2254.021
❑GRANTS -TX. Gov. Code, Title 10, Subtitle D, Section 2155.140
TERAGENCY CONTRACT -TX. Gov. Code, Title 7, Chapter 771
INTERLOCAL CONTRACT -TX, Gov. Code, Title 7, Chapter 791
Z❑
MAIL SERVICES - TX. Gov. Code, Title 10, Subtitle D, Chapter 2162.105
❑OSPRA-TX. Nat. Res. Code, Chapter 40
❑OUTSIDE COUNSEL -TX. Gov. Code 2254.024
[]OTHER -
ALL OBLIGATIONS GREATER THAN $25,000 MUST BE ADVERTISED ON THE ELECTRONIC STATE BUSINESS DAILY
Susan
Morgan
MEMORANDUM
Texas General Land Office Jerry Patterson Commissioner
Dennis 'EV L5°M'2'.'. 11.
DATE: December 22, 2014 KU WW
:2011.1,1116 01M%A Oti.0p
TO: Dennis Ku, Infstr. Program Manager: Disaster Recovery Program
FROM: Maureen Mahoney(512) 475-5044, Disaster Recovery Program
DR CONTRACT
GLO CONTRACT:
DRS210012
12-214-000-5514
COMMUNITY NAME: City of Beaumont
PURPOSE: Round 2.1 Amendment No. 2
Executive Summary
This amendment is in conjunction with a contract amendment for in which funds are being
reallocated from the Round 2.2 grant in the amount of $2,376,853.00 to Round 2.1 Contract # 12-
214-000-5514 for South Park Drainage Improvement project. This amendment reduces the
scope of the project to over cost associated to the project. The issues that have contributed to
these changes are due to rising cost of construction and increased changes to the project
associated to unforeseen project alterations.
There are no changes to the environmenal review and the beneficiaries remain the same.
Description / Justification
This Amendment requires the following:
Performance Statement: Changes made to performance statement
• Implementation Schedule: No change.
• Contract Term Dates: No change.
Budget
Activity
Table la - Contract Funds
Added/(Decreased)
Prior Budget I n..A--+ Current Budget
5 - Flood and Drainage Facilities (South Parkl $10,116,834.00 I $2,376,853.00 �12,493,687.00
Drainave) I
TOTAL FUNDS 1 $11,339,401.00 1 $2,376,853.00 1 $13,716,254.00
1.A\
MEMORANDUM
Texas General Land Office • Jerry Patterson Commissioner
Beneficiaries: No Change.
CITY OF BEAUMONT
Pg. I oft
DATE: August 2, 2016
PROJECT: South Park Drainage Improvement Project
OWNER CITY OF BEAUMONT
CONTRACTOR: ALLCO
CHANGE ORDER NO.: 10
THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE:
Adjust the estimated quantities to reflect the actual quantities used in the completion of the project
From East Lavaca Street To East Virginia Street
Item Nn.
Item Code
Deuription
Unit
Original
Original
Final
Quantity Ugh Price
Total
104
REMOV CONIC SIDEWALKS
LF
3,937.00
3,626.00 S
2.83 $
(880.13)
104
REMOVCONCPAVINO
SY
10,936.00
9,011.26 S
7.00 S
(13,473.18)
104
REMOV CONIC DRIVEWAYS
SY
1,237.00
883.78 $
9.82 $
(3,468.62)
105
2011
REMOV STAB BASE AND ASPHALT (2'-6")
SY
14,719.00 17,712.OD S
4.76 S
14,246.68
110
2001
EXCAVATION
CY
7,250.00
6,876.00 S
11.28 $
(4,218.72)
164
2008
SEEDING FOR EROSION CONTROL (PERMXURBANXCLAY)
AC
5.05
2.051 S
850.00 $
(2,550.00)
166
2002
FERTILIZER (16-8-8 OR 16-20-0)
TONS
1.01
0.41 S 1,200.00 S
(720.00)
276
2205a
6' CEM TRT (PLNI MXXCL N)(TY E)(GR 4)
SY
26,918.40 28,730.72 S
18.84 S
34,144.11
292
2007
6- ASPH BASE (OR 4XPO 64)
TONS
1,693.00
1,611.14 $
83.22 S
(6,812.39)
310
2001
PRIME (MC -30 OR AE -P)
GALS
1,422.00
0.00 S
5.16 S
(7,337.52)
340
2001
HO'i"MIX ASPHT TY'D' P064.22
TONS
373.00
843.05 S
166.66 S
78,338.53
360
2023a
CONC PVMT(JOINTED-CPCD)6^(CLASS P)
SY
21,507.10 21,896.06 S
43.45 S
16,900.31
0
9000
CONC PVMT (JOINTED -CPLD) 9" (CLASS P)(o4 REBAR)(C04)
SY
3,791.00
4,004.90 S
50.46 S
10,793.39
0
9100
CONC PVMT(JOINTED-CPLD) IV(CLASS PX04 RF-BARXCO4)
SY
1,067.00
1,248.88 S
77.75 S
14,141.17
0
2001
SEWFR EXCAVATION
CY
46950.00
55178.75 S
0.10 $
822.88
0
r
2003
EMBANKMENT TYP"B"(FINAL)(ORD COMP)
CY
14881.00 20632.55 $
0.10 S
575.16
0
2005
CEMENT STABILIZED BACKFILL
CY
12092.00
12533.00 $
41.44 S
18,275.04
2
2001
TRENCH PROTECTION (PIPE)
LF
l1175.00
10474.00 $
0,10 $
(70.10)
3
2001
TRENCH PROTECTION (STRUCTURESXSPL)
SF
22810.00 22327.00 S
0.10 $
(48.30)
432
2002
RIPRAP (CONCRETE 5")
CY
120.00
12.28 $
197.01 S
(21,221.92)
432
2005
RIPRAP(STONE COMMON)(DRY 6')
CY
221.77
265.07 S
150.00 S
6,495.00
462
2005a
4'X 4'BOX SEWER
LF
2042.00
1936.OD S
304.95 $
(32,325.10)
462
2009a
5'X 5' BOX SEWER
LF
1058.00
1117.00 S
353.46 S
20,854.29
462
20122 6'X 5' BOX SEWER
LF
986.00
994.00 S
389.83 $
3,118.63
462
2030
10' X G BOX SEWER
LF
4700.00
4709.00 S
563.81 $
5,074.29
462
72" DIA. (IM) STEEL PIPE (COLD TAR EPDXY COATED)
LF
428.00
430.00 S
600.00 $
1,200.00
461
CURB INLETS (TY -B')(COMPL)
EA
35.00
30.50 S 3,100.00 S
(13,950.00)
465
20D7
CURB INLET EXTENSIONS
EA
11.00
13.00 $ 1,400.00 $
2,800.00
465
GRATE INLETS(DROPXCOMPL)
EA
1.00
0.00 $ 1,600.00 $
(1,600.00)
465
6X5 Blackout (CINDER BLOCKSXCOR)
EA
1.00
0.00 $
600.00 S
(600.00)
467
4:1 SAFETY END TREATMENT (COWL)
EA
31.00
29.00 $
375.OD S
(750.00)
471
2003
FRAMES, ORATES, RINGS AND COVERS
EA
99.00
92.00 $
250.00 S
(1,750.00)
472
2001
REMOVE AND RELAY 12" CONC STORM SEWER
LF
9.00
0.00 S
25.18 $
(226.62)
472
2002
REMOVE AND RELAY 15" CONC STORM SEWER
LF
20.00
0.00 S
27.18 $
(543.60)
472
2003
REMOVE AND RELAY 18" CONC STORM SEWER
LF
68.DO
88.00 S
30.18 S
603.60
472
2011
REMOVE AND RELAY 48" CONC STORM SEWER
LF
20.00
40.00 S
121.18 S
2,423.60
479
2007
AD1 MANHOLES -
EA
24.00
11.00 S
250.00 $
(3,250.00)
496
2004
REMOV STR (SMALL)
EA
87.00
60.001 S
335.00 $
(9,045.00)
4%
2007
REMOV STR (PIPE)
LF
9160.00
7382.00 S
5.59 S
(9,939.02)
502
2001
BARRICADES, SIGNS AND TRAFFIC HANDLING
MO
24.00
28.00 S 2,335.25 S
9,341.00
506
TEMPORARY EROSION AND SEDIMENT CONTROL
MO
24.00
29.00 S
250.00 $
%M.00
512
1POKFABLE TRAFFIC BARRIER (FURNIST4 AND INSTALL)
LF
200.00
480.00$
47.01 $
13,162.80
511
PORTABLE TRAFFIC BARRIER (MOVE)
LF
600.00
750.00 $
40.00 S
6,000.00
512
PORTABLE TRAFFIC BARRIER (REMOVE)
LF
200.00
450.00 $
47.01 S
11,752.50
529
2006
MONO CURB
LF
15188.00
15699.00 $
3.14 S
1,604.54
530
2110
5" CO' DRIVEWAYS
SY
2925.00
3008.96 $
52.69 $
4,423.85
831
S' SIDWALKS (4" THICK) INCLUDES WHEELCHAIR RAMPS)
SY
5005.00
6114.79 $
48.25 S
53,547.37
540
2031
MTL BM FN (DOUBLE SIDEDXREMOVE R RESET)
LF
40.00
50.00 $
34.70 S
347.00
636
2001
ALUMINUM SIGNS (TY A)
EA
48.00
31.00 S
205.00 S
(3,485.00)
0
RFMOVSMRDSN
EA
48.00
31.00 S
60.59 S
(1,030.03)
1
WK ZN PAV MRK NON-REMOV(4'XWXBRK)
LF
240.00
0.00 $
1.90 S
(456.00)
WK ZN PAV MRK NON-REMOV (8"XWXSLD)
LF
1235.00
0.00 S
3.80 S
(4,693.00)
4
WK ZN PAV MRK NON-REMOV (4"XYXSLD)
LF
160.00
0.00 S
1.90 $
(304.00)
3
U620
REFLECT PAV MARKING TY -1 (4" XWXBRKXI00 MIL)
LF
400.00
290.00 S
1.00 $
(110.OD)
1
REFLECT PAV MARKING TY-1(4"XYXSLDXIOO MIL)
LF
700.00
268.00 $
1.00 $
(432.00)
6
REFLECT PAV MARKOJO TY-I(8"XWXSLDXiDOMIL)
LF
1235.00
303.00 S
1.50 $
(1,398.DO)
2
REFLECT PAV MARKING TY-I(12'XWXSLD)(100 MIL)
LF
730.00
447.00 S
3.00 $
(849.00)
9
PAVEMENT SEALER (4-)
LF
1100.00
558.00 $
0.25 $
(135.50)
666
1 2191
PAVEMENTSF.ALER(87
LF
1235.00
303.00 $
0.50 $
(466.00)
666
1
1PAVEMENTSEALER(12')
LF
730.001
447.DOI S
1.50 1 $
(424.50)
Item No.
Item Cods
lkaerilMlon
Unit
Quantity
Quantity Unit Price
Total
666
2219
PAVEMENT SEALER (ARROW)
EA
2.D0
0.00 Y 50.00 S
(100.00)
676
2001
PAV SURF PREP FOR MRK W)
LF
700.00
558.00 S 0.40 S
(56.80)
678
2002
PAV SURF PREP FOR MRK (8•)
LF
1235.00
303.00 S 1.00 S
(932.00)
678
2003
PAV SURF PREP FOR MAK(12-)LF
730.D0
447.00 S 1.50 $
(424.50)
678
2008
NAV SURF PREP FOR MRK (ARROW)
EA
2.00
0.00 S 100.00 $
(200.00)
464
2003
HDP N-12 PIPE (18')
LF
2947.00
2879.00 S 18.64 S
(1,267.52)
464
2005
14DP N-1 2 PIPE (24")
LF
165.00
90.00 S 25.39 $
(1,904.25)
464
2007
HDP N-12 PIPE (30")
LF
10.00
52.00 S 45.39 $
1,906.38
466
001
CONCRETE WINGWALL(PWXCOMPLETEXCO2)VOID
IS
0.00
-1.00 S 9,863.99 $
(9,863.99)
9003
001
REMOVE TEMPORARY DRIVEWAY(CO3)
EA
1.00
0.00 S 508.01 $
(508.01)
400
5000
CEMENT STABILIZED BACKFILL (2SKXCO6)
CY
500.00
593.29 S 48.75 S
4,547.89
7000
002
DIESEL FUEL (BYPASS PUMPINGXCOMP1BTExCO7)
GAL
600.00
544.90 S 4.00 S
(220.40)
8300
002
Rescue Safety Tam(COS)
DAY
74.00
60.00 S 1,500.00 S
(21,000.00)
8300
1 003
Railroad Flogger & Observer (Hybrid Bore end hmMion Bm XC.O8)
I DAY 1
143.00
125.00 S 2,500.00 S
(45,000.00)
CHANGE ORDER TOTAL AMOUNT ADDED: I
108,649.28
CONTRACT TIME OF ONE MONTH IS ADDED BY THIS CHANGE ORDER
ORIGINAL CONTRACT AMOUNT:
412,330,865.00
NET FROM PREVIOUS CHANGE ORDERS:
412,657,749.28
TOTAL AMOUNT OF THIS CHANGE ORDER:
5108,649.28
PERCENT OF THIS CHANGE ORDER:
0.88%
TOTAL PERCENT CHANGE ORDER TO DATE:
5.15%
NEW CONTRACT AMOUNT:
412,966,39856
J
ACCEPTED BY: y
PREPARED BY:
ALLCO, LLC.
CARLOSAVILES, ROADWAY DESIGNER
APPROVED BY:
ZHENG TAN, P.E.
CITY ENGINEER
DR. J PH MAJDA L P
ATTESTED BY:
TINA BROUSSARD. CITY CLERK
AMAZIA VILLARREAL, P -E -
CITY UTILITIES ENGINEER
KYLE HAYES, CITY MANAGER
CITY OF BEAUMONT
PAY ESTIMATE
RDn _ J9
PROJECT NAME: SOUTHPARK DRAINAGE PROJECT
PROJECT NUMBER:
ST 2800 t of 5
CONTRACTOR: ALLCO, LLC
CONTRACT DATE :
May 6, 2013
PAY ESTIMATE#: 31- Final Pay Estimate
lCONTRACT CALENDAR DAYS:
1044
CONTRACT AMOUNT : $12,966,398.56
PAY PERIOD: February 1-19, 2016
PERCENT OF TIME USED: 98%
CALENDAR DAYS USED: 1021
PERCENT OF WORK COMPLETED : 100.00%
CHANGE ORDERS : No.1, No.Z No.3, No-kNo.5,No.6,No.7,No.6 No.9,No.10
ITEM
REM
DESC.
BID
Unit
PREVIOUS
CURRENT
TOTAL
UNIT PRICE
TOTAL
NO.
CODE
CODE
DESCRIPTION
QUANTITY
ESTIMATE
ESTIMATE
ESTIMATE TO
AMOUNT
1
100
2001
PREPARING RIGHT OF WAY
158.00
STA
158.00
0.D0
158.00
$
473.24
$
74,771.92
2
104
REMOV CONC SIDEWALKS COS
3,937.00
LF
3626.00
0.00
3626.00
$
2.83
$
10,261.58
3
104
REMOV CONIC PAVING COB
10,936.00
SY
9011.26
0.00
9011.26
$
7.D0
$
63,078.82
4
104
REMOV CONC DRIVEWAYS COB
1,237.D0
SY
883.78
0.00
883.78
$
9.82
$
8,678.72
5
105
2011
REMOV STAB BASE AND ASPHALT 2'$' C08
14,719.00
SY
17712.00
0.00
17712.00
$
4.76
$
84,309.12
6
110
2001
EXCAVATION COB
7,750.00
CY
6876.00
0.D0
6876.00
3
11.28 1
$
77,561.28
7
132
EMBANKMENT BANK RESTORATION 20 TYP'B' FINAL ORD COMP
700.00
LF
575.00
125.00
700.00
$
27.34
$
19,138.00
8
132
2002
EMBANKMENT TYP -A' FINAL ORD COMP C05
0.00
CY
0.00
0.00
0.00
$
19.89
$
-
9
164
2008
SEEDING FOR EROSION CONTROL PERM URBAN CLAY
5.05
AC
0.00
2.05
2.05
$
850.00
$
1,742.50
10
166
2002
FERTILIZER 16-8.8 OR 16-20-0
1.01
TONS
0.00
0.41
0.41
$
1,200.00
$
492.00
11
276
2205
6' CEM TRT PLNT MX CL N TY E GR 4 re C.O. # B
1,601.60
SY
1601.60
0.00
1601.60
$
18.00
$
28,828.80
12
276
2205a
V CEM TRT (Pl-NT MX CL N TY E GR 4 wl C.O. # 8 pdco
26,918.40
SY
26782.52
1948.20
28730.72
$
18.84
$
541,286.76
13
292
2007
6' ASPH BASE GR 4 PG 64
1,693.00
TONS
1611.14
0.00
1611.14
$
83.22
$
134,079.07
14
310
2001
PRIME MC -30 OR AE -P C05
1,422.00
GALS
0.00
0.00
0.00
$
5.16
$
-
15
340
2001
HOT MIX ASPHT TY -D' PG64-22 (CO8)
373.00
TONS
668.05
175.00
843.05
$
166.661
$
140,502.71
16
342
2006
PFC ASPHALT PG 76-22 SAC-A(CO3)0.00
TONS
0.00
0.00
0.00
$
198.63 1
$
-
17
360
2023
CONC PVMT JOINTED-CPCD 6' CLASS P re C.O. # 8
1,494.90
SY
1494.90
0.00
1494.90
$
41.00
$
61,290.90
18
360
2023a
CONC PVMT JOINTED-CPCO 6' CLASS P wlC.O. # B price
21,507.10
SY
21896.06
0.00
21896.06
$
43.45
$
951,383.81
19
360
2002
CONC PVMT JOINTED-CPCD 9' CLASS P C04
0.00
SY
0.00
0.00
0.00
$
46.00
$
20
1
360
9000
CONC PVMT JOINTED -CPLD 9' CLASS P#4 REBAR C04
3,791.00
SY
4004.90
0.00
4004.90
$
50.46
$
2D2,087.25
21
360
2011
CONIC PVMT JOINTED-CPCD 10' CLASS P
0.00
SY
0.00
0.00
0.00
$
73.07
$
-
22
360
9100
CONIC PVMT JOINTED -CPLD 10' CLASS P#4 REBAR C04
1,067.00
SY
1248.88
0.00
1248.88
$
77.75
$
97,100.42
23
400
2001
SEWER EXCAVATION C08
46,950.00
CY
55178.75
0.00
55178.75
$
0.10
$
5,517.88
24
400
2003
EMBANKMENT TYP'B' FINAL ORD COMP COS
14,881.00
CY
20632.55
0.00
20632.55
$
0.10
$
2,063.26
25
400
2005
CEMENT STABILIZED BACKFILL COB
12,092.00
CY
12533.00
0.00
12533.00
$
41.44
$
519,367.52
26
402
2001
TRENCH PROTECTION PIPE COB
11,175.00
LF
10474.00
0.00
10474.00
$
0.10
$
1,047.40
27
403
2001
TRENCH PROTECTION STRUCTURES SPL
22,810.00
SF
22327.00
0.00
22327.00
$
0.10
$
2,232.70
28
432
2002
RIPRAP CONCRETE 5')(C04)
120.00
CY
12.28
0.00
12.28
$
197.01
$
2,419.28
29432
2005
RIPRAP STONE COMMON DRY 6° C04
221.77
CY
265.07
0.00
265.07
$
160.00
$
39,760.50
30
432
2033
IRIPRAP STONE COMON DRY 12')(CO2)
0.002
Y
0.00
150.00
$
31
462
2005
14'X 4' BOX SEWER re C.018
0.00
LF
0.00
0.00
0.00
$
291.32
$
PROJECT NAME: SOUTHPARK DRAINAGE PROJECT
PROJECT NUMBER :
ST 2800 2 of 5
CONTRACTOR: ALLCO, LLC
- - CONTRACT DATE :
May 6, 2013
PAY ESTIMATE # : 31- Final Pay Estimate
lCONTRACT CALENDAR DAYS:
1044
CONTRACT AMOUNT : $12,966,398.56
IPERCENT OF TIME USED: 99% IPERCENT
OF WORK COMPLETED: 100.00%
PAY PERIOD: February 1-19, 2016
ICALENDAR DAYS USED: 1021
CHANGE ORDERS: No.l, No.2, No.3, NoA,No.5,No.6,N0.7,No9,No.9,No.10
ITEM
NO.
32
ITEM
CODE
462
DESC.
CODE
2005a
DESCRIPTION
4' X 4' BOX SEWER wl C.OA 8 rice
BID
QUANTITY
2 042.00
Unit
LF
PREVIOUS
ESTIMATE
1936.00
CURRENT
ESTIMATE
0.DO
TOTAL
ESTIMATE TO
1936.00
UNIT PRICE
$ 304.95
$
TOTAL
AMOUNT
590,390.51
33
462
2008
5' X 4' BOX SEWER a C.O.# 8
0.00
LF
0.DO
0.D0
0.DO
$
324.75
$
-
34
462
2008a
5' X 4' BOX SEWER w! C.O. # 8 rice
653.00
LF
653.00
0.D0
653.00
$
339.95
S
221,986.24
35
462
2009
5'X 5 BOX SEWER re C.O. # 8
0.00
LF
0.00
0.00
0.00
$
337.66
$
-
36
462
2009a
5' X S BOX SEWER w! C.O. # 8 rice
1,058.00
LF
1117.00
0.00
1117.00
$
353.46
$
394,817.60
37
462
2012
5'X 5 BOX SEWER re C.O. # 8
0.00
LF
0.00
0.00
0.00
$
372.40
$
-
38
462
2012a
6'X S BOX SEWER wl C.O. # 8
986.00
LF
994.00
0.00
994.00
$
389.83
$
387,489.35
39
462
2030
10'X6' BOX SEWER
4,700.00
LF
4709.00
0.00
4709.00
$
563.81
$ 2,654,981.29
40
462
72' DIA. (I. D) STEEL PIPE COLD TAR EPDXY COATED
428.00
LF
430.00
0.00
430.00
$
600.00
$
258,000.00
41
465
CURB INLETS 'A' COMPL C08
44.00
EA
44.00
0.00
44.00
$
3,000.00
$
132,000.00
42
465
CURB INLETS 'B' COMPL COS
35.00
EA
30.50
0.00
30.50
$
3,100.00
$
94,550.00
43
465
2007
CURB INLET EXTENSIONS
11.00
EA
13.00
0.00
13.00
$
1,400.00
$
18 200.00
44
465
GRATE INLETS DROP COMPL C08
1.00
EA
0.00
0.00
0.00
$
1,600.00
$
-
45
465
JUNCTION BOX 'A' COMPL C08
15.00
EA
15.00
0.00
15.00
$
21,000.00
$
315 000.00
46
465
JUNCTION BOX 'A-1' COMPL C08
0.00
EA
0.00
0.00
0.00
$
35,000.00
$
-
47
465
JUNCTION BOX(TY 'B" COMPL COB
1.00
EA
1.00
0.DO
1.00
$
19,000.00
$
19,000.00
48
465
6X5 Blockout CINDER BLOCKS C08
1.00
EA
0.00
0.00
0.00
$
$
600.00
375.00
$
$
-
10,875.00
49
467
4:1 SAFETY END TREATMENT COMPL COB
31.00
EA
29.00
0.00
29.00
$
250.00
$
23,000.00
50
471
2003
FRAMES, GRATES, RINGS AND COVERS COB
99.00
EA
92.00
0.00
92.00
51
472
2001
REMOVE AND RELAY 12' CONC STORM SEWER
9.D0
LF
0.00
0.00
0.00
$
25.18
$
52
472
2002
REMOVE AND RELAY 15' CONC STORM SEWER
20.00
LF
0.00
0.00
0.00
$
27.18
$
-
53
472
2003
REMOVE AND RELAY IT CONC STORM SEWER
68.00
LF
88.00
0.00
88.00
$
30.18
$
2,655.84
54
472
2011
REMOVE AND RELAY 48' CONC STORM SEWER
20.00
LF
40.00
0.00
40.00
$
121.18
$
4,847.20
55
476
JACKING 72' DIA STEEL PIPE C05 COS
0.00
LF
0.00
0.00
0.00
$
1,500.71
$
$
-
2,750.00
56
479
2007
ADJ MANHOLES
24.00
EA
11.00
0.00
11.00
$
250.00
57
496
2004
REMOVSTR SMALL
87.00
EA
60.00
0.00
60.00
$
335.00
$
20,100.00
58
496
2007
REMOVSTR PIPE
9,160.00
LF
7382.00
0.00
7382.00
$
5.59
$
41,265.38
59
500
MOBILIZATION
1.00
LS
0.90
0.10
1.00
$ 200,000.00
$
200,000.00
60
502
2001
BARRICADES, SIGNS AND TRAFFIC HANDLING
24.00
MO
24.00
4.00
26.00
$
2,335.25
$
65,387.00
61
506
TEMPORARY EROSION AND SEDIMENT CONTROL
24.00
MO
1 24.00
5.00
29.00
1 $
250.00
$
7,250.00
62
512
PORTABLE TRAFFIC BARRIER FURNISH AND INSTALL
200.00
LF
480.00
0.00
480.00
$
47.01
$
22 564.80
63
512
PORTABLE TRAFFIC BARRIER MOVE
600.00
LF
750.00
0.00
750.00
$
40.00
$
30 000.00
64
512
PORTABLE TRAFFIC BARRIER REMOVE
200.00
LF
450.00
0.00
450.00
$
47.01
$
21,154.50
65
529
2006
MONO CURB COB
15,188.00
LF
15699.00
0.00
15699.00
$
3.14
$
49,294.86
PROJECT NAME: SOUTHPARK DRAINAGE PROJECT
PROJECT NUMBER:
ST 2800 aas
CONTRACTOR: ALLCO, LLC
CONTRACT DATE:
May 6, 2013
PAY ESTIMATE #; 31- Final Pay Estimate
CONTRACT CALENDAR DAYS:
1044
CONTRACTAMOUNT : $12,966,398.56
PERCENT OF TIME USED: 9894
PERCENT OF WORK COMPLETED: 100.0094
PAY PERIOD: February 1-19, 2016
CALENDAR DAYS USED : 1021
CHANGE ORDERS: No.3, No.2 No -3, No.4,No.5,No.6,No.7,No.B No.9,No.10
ITEM
ITEM
DESC.
DESCRIPTION
BID
Unit
PREVIOUS
ESTIMATE
CURRENT
ESTIMATE
TOTAL
ESTIMATE TO
UNIT PRICE
TOTAL
AMOUNT
NO.
66
CODE
530
CODE
2110
5' CONCRETE DRIVEWAYS C08
QUANTITY
2,925.00
SY
3008.96
0.00
3008.96
$
52.69
$
158,542.10
67
531
6 SIDWALKS 4" THICK) INCLUDES WHEELCHAIR RAMPS C08
5,005.00
SY
6114.79
0.00
6114.79
$
48.25
$
295,038.62
68
540
2031
MTL BM FN DOUBLE SIDED REMOVE & RESET
40.00
LF
50.00
0.00
50.00
$
34.70
$
1,735.00
69
536
2001
ALUMINUM SIGNS TY A
48.00
EA
6.00
25.00
31.00
$
205.00
$
6,355.00
70
644
2060
REMOV SM RD SN
48.00
EA
31.00
0.D0
31.00
$
60.59
$
1,878.29
71
1
662
1
2001
WK ZN PAV MRK NON-REMOV 4' BRK
240.00
LF
0.00
0.00
0.00
$
1.90
$
$
-
72
662
2012
WK ZN PAV MRK NON-REMOV 8' SLD
1,235.00
LF
0.00
O.DO
0.00
$
3.80
$
-
-
73
662
2014
WK ZN PAV MRK NON-REMOV 4' SLD
160.00
LF
0.00
0.00
0.00
$
$
1.90
1.00
$
280.00
74
666
2003
REFLECT PAV MARKING TY -1 4' BRK 100 MIL
400.00
LF
170.00
120.00
290.00
$
1.00
$
268.00
75
666
2011
REFLECT PAV MARKING TY -I 4' Y SLD 100 MIL
700.00
LF
0.00
268.00
268.00
1.50
$
454.50
76
666
2036
REFLECT PAV MARKING TY -1 8' SLD 100 MIL
1,235.00
LF
303.00
0.00
303.00
$
$
3.00
$
1,341.00
77
666
2042
REFLECT PAV MARKING TY -1 17 SLD 100 MIL
730.00
LF
447.00
0.00
447.00
$
0.25
$
139.50
78
666
2189
PAVEMENT SEALER 4'
1,100.00
LF
170.00
386.00
558.00
0.50
$
151.50
79
666
2191
PAVEMENT SEALER 8'
1,235.D0
LF
303.00
0.00
303.00
$
1.50
$
670.50
80
886
PAVEMENT SEALER 17
730.00
LF
447.00
0.00
447.00
$
81
666
2219
PAVEMENT SEALER (ARROM
2.00
EA
0.00
0.00
0.00
$
50.00
0.40
$
$
-
223.20
82
678
2001
PAV SURF PREP FOR MRK 4'
700.00
LF
170.00
388.00
558.00 1
$
1.00
$
303.00
83
678
2002
JPAVSURF PREP FOR MRK I
1,235.00
LF
303.00
0.00
303.00
$
1.50
$
670.50
84
678
2003
PAY SURF PREP FOR MRK 12"
730.00
LF
447.00
0.00
447.00
$
85
678
2008
PAV SURF PREP FOR MRK (ARROW)2.00
EA
0.00
0.00
0.00
$
100.00
$
-
ALTERNATES
B6
464
2003
HDP N-12 PIPE 18' COB
2,947.00
LF
2879.00
0.00
2879.00
$
18.64
$
53,664.56
87
1 464
1 2005
JHDP N-12 PIPE 24' COB
165.00
LF
90.00
1 0.00
1 90.00
$
25-391
$
2,285.10
88
1 464
1 2007
jHDP N-12 PIPE 30' C08
10.00
LF
52.00
0.00
52.00
$
45.391
$
2,350.28
CHANGE ORDERS
89
9000
001
EXISTING FENCE MODIFICATION C01
1.00
LS
1.00
0.00
1.00
$
7 705.00
$
7,705.00
90
466
001
CONCRETE WINGWALL COMPLETE CO2 VOID
0.00
LS
-1.00
0.00
-1.00
$
$
9,863.99
15,113.991
1 $
$
(9,863.99)
15,113.99
91
466
001
CONCRETE WINGWALL COMPLETE CO2
1.00
LS
1.00
0.00
0.00
1.00
1.00
$
16,466.38
$
16,466.38
92
9001
001
REMOVE GORE/INSTALL 17 ASPHALT BASE CO3
1.00
EA
1.00
1.00
$
2,292.53
$
2,292.53
93
9002
001
INSTALL TEMPORARY DRIVEWAY CO3 C04
1.00
EA
1.00
0.00
-
94
9003
001
REMOVE TEMPORARY DRIVEWAY CO3 C04
1.D0
EA
0.D0
0.00
0.00
$
$
508.01
1,292.03
t$l 292.03
95
9004
001
PLACE EMBANKMENTISOD GORE CO3
1.00
EA
1.00
0.00
1.00
1.00
$
19,629.12
9,629.12
96
9005
001
PLACE CONCRETE GOREICU CO3
1.00
EA
1.00
0.00
5.00
$
172.50
$
862.50
97
9006
001
SMALL TEMPORARY ROAD SIGN CO3
5.00
EA
5.00
0.00
PROJECT NAME: SOUTHPARK DRAINAGE PROJECT
PROJECT NUMBER:
ST 2800 4015
CONTRACTOR: ALLCO, LLC
PAY ESTIMATE 1/: 31- Final Pay Estimate
CONTRACT DATE:
lCONTRACT CALENDAR DAYS:
May 6, 2013
1044
CONTRACT AMOUNT : $12,966,398.S6
PERCENT OF TIME USED - 98%
IPERCENT OF WORK COMPLETED: 100.00%
PAY PERIOD: February 1-19, 2016
ICALENDAR DAYS USED: 1021
CHANGE ORDERS : No.L No.;, No -3, No.4,No.5,No.6,No.7,No.6,No.9,No.10
ITEM
NO.
ITEM
CODE
DESC.
CODE
DESCRIPTION
BID
Unft
PREVIOUS
CURRENT
TOTAL
UNIT PRICE
TOTAL
98
9007
001
LARGE TEMPORARY ROAD SIGN CO3
QUANTITY
ESTIMATE
ESTIMATE
ESTIMATE TO
AMOUNT
99
476
1 5000
JACKING 72' DIA STEEL PIPE C05 CO6
4.00
0.00
EA
LF
4.00
0.00
0.00
4.00
$ 258.75
$ 1,035.00
10D
5000
001
E80 SHORING 810'X6' BOX C05 CO6
0.00
LF
0.00
0.00
0.00
0.00
0.00
$ 1,675.71
$ 2,431.24
$ -
$ -
101
400
5000
CEMENT STABILIZED BACKFILL 2SK CO6
500.00
CY
593.29
0.00
593.29
$ 48.75
$ 28,922.89
102
464
WW
REMOVE EXISTING PIPE AND INSTALL 15' RCP W/LIMESTONE 8 CS C06
353.00
LF
1 353.00
0.00
353.00
$ 52.78
$ 18 631.34
103
465
5000
REMOVE EXISTING INLET AND INSTALL GRADE INLET CO6
4.00
EA
4.00
0.00
4.00
$ 1,935.41
$ 7,741.64
104
465
5001
JUNCTION BOX SMALL W/O RING AND COVER C06
1.00
EA
1.00
0.D0
1.00
$ 13,844.00
$ 13,844.00
105
465
5002
JUNCTION BOX FITTING ON 10'X6' BOX 48' RCP CO6
1.00
EA
1.00
0.00
1.00
$ 32,692.00
$ 32,692.00
106
465
5003
JUNCTION BOX 10'X6' CONNECTION C06
1.00
EA
1.00
0.00
1.00
$ 19,558.00
$ 19,558.00
107
5000
002
FIELD MODIFICATION FOR BY-PASS PUMPING ACCESS POINT CO6
1.00
LS
1.00
0.D0
1.00
$ 22 702.00
$ 22,702.00
108
7000
001a
BYPASS PUMPING 121N AND 61N DIESEL PUMPS COMPLETE CO C08
8.00
MO
8.00
0.D0
8.00
$ 22,800.00
$ 180 800.00
109
7000
002
DIESEL FUEL BYPASS PUMPING COMPLETE CO
600.00
GAL
544.90
0.00
544.90
$ 4.00
$ 2,179.60
110
7001
001
SECURITY GUARD CHEMTRADE 9COMPLETE CO
4.00
MO
4.00
0.00
4.00
$ 1,350.00
$ 5,400.00
111
8000
001
ABANDON JACKING 30'X77 DIA STEEL PIPE TERMINATION OF W COB
1.00
LS
1.00
0.00
1.00
$ 124,396.13
$ 124,396.13
112
8000
002
IRAILROAD FLAGGER ABANDONING PI C08
25.00
DAY
25.00
0.00
25.00
$ 2,838.00
$ 70,950.00
113
8000
003
6-80 RAILROAD SHORING COMPLETE COB
1.00
LS
1.00
0.00
1.00
$ 72,934.18
$ 72,934.18
114 1
8000
004
IBACKFILL ABANDONDED BORING PIT COMPLETE COB
1.00
LS
1.00
0.00
1.00
$ 74,066.50
$ 74,066.50
115
8000
005
PLUG ABANDONDED 77 STEEL PIPE 30 FEE COMPLETE COB
1.00
LS
1.00
0.00
1.00
$ 6,868.00
$ 6,666.00
PROJECT NAME: SOUTHPARK DRAINAGE PROJECT
PROJECT NUMBER:
ST 2800
s as
CONTRACTOR:
ALLCO, LLC
CONTRACT DATE :
May 6, 2013
PAY ESTIMATE # :
31- Final Pay Estimate
IcoNTRAcr CALENDAR DAYS:
1044
CONTRACT AMOUNT : $12,966,398.56
PERCENT OF TIME USED:
98%
PERCENT OF WORK COMPLETED:
100.00%
PAY PERIOD:
February 1-19,2016
CALENDAR DAYS USED:
1021
CHANGE ORDERS:
N0.1, No.2, No3, No.4,No.5,No.6,No.7,No.8,No.9,No.10
ITEM ITEM
DESC.
BID
Unit
PREVIOUS
CURRENT
TOTAL
UNIT PRICE
TOTAL
NO. CODE
DESCRIPTION
CODE
QUANTITY
ESTIMATE
ESTIMATE
ESTIMATE TO
AMOUNT
116 6210
001 Shoring Installation and Backfill 48" Hybrid Bore Pits C08
1.00
LS
1.00
0.00
1.00
$ 360,340.00
$ 360,340.00
117 8210
002 Sharing Installation Backfill E80 Junction Box Pits CO8
1.00
LS
1.00
0.00
1.00
$ 64,145.00
$ 64,145.00
118 8220
001 Dewater Bore Pit C08
1.00
LS
1.00
0.00
1.00
$ 124,791.00
$ 124,791.00
119 8200
001 Cooper E-80 Shoring(C08)
6.00
MO
6.00
0.00
6.00
$ 122,193.00
$ 733,158.00
120 8300
001 Gate Guard(C06)
14.00
WK
14.00
0.00
14.00
$ 1,100.00
$ 15,400.00
121 8300
002 Rescue Safety Team C08
74.00
DAY
60.00
0.00
60.00
$ 1,500.00
$ 90,000.00
122 8300
003 Railroad Flagger R Observer (Hybrid Bore and Junction Box COB
143.00
DAY
125.00
0.00
125.00
$ 2,500.00
$ 312,500.00
123 8400
001 E80 Junction Box C08
2.00
EA
2.00
0.00
2.00
$ 215,025.00
$ 430,050.00
124 8500
001 Hybrid Bore 48' Steel Pi C08
430.00
LF
430.00
1 0.00
430.00
$ 2,132.71
$ 917,065.30
PREPARED BY: (j%��!^ GRAND TOTAL AMOUNT OF WORK DONE: $ 12,966,398.S6
Carlos Aviles- Roadway Designer LESS S% RETAINAGE $ -
MATERIAL ON HAND: $ -
RECOMMENDED BY:
2 HNG TAN, P.E. - CITY ENGINEER SUB TOTAL: $ 12,966,398.56
APPROVED BY: D.J �' " LESS PREVIOUS PAY ESTIMATE : $12,214,770.31
\ DR. JO PH MAJDALANI =PU LIC WORKS DIRECTOR
AMOUNT DUE THIS ESTIMATE: $ 751,628.25
I certify that all work and materials covered by this invoice have been
completed and/or delivered in accordance with the Contract Documents.
ALLCO, LLC,
RESOLUTION NO.
WHEREAS, on April 9, 2013, the City Council of the City of Beaumont, Texas
passed Resolution No. 13-082 awarding a contract in the amount of $12,330,865 to
Allco, LLC, of Beaumont, Texas, for the South Park Drainage Improvement Project;
and,
WHEREAS, on August 12, 2013, the City Manager executed Change Order No.
1, in the amount of $7,705 to furnish a temporary fence within the Chemtrade Chemical
Plant, thereby increasing the contract amount to $12,338,570; and,
WHEREAS, on October 21, 2013, the City Manager executed Change Order No.
2, in the amount of $9,863.99 for the construction of a concrete wingwall at the outfall
inside the Chemtrade Chemical Plant, thereby increasing the contract amount to
$12,348,433.99; and,
WHEREAS, on November 25, 2013, the City Manager executed Change Order
No. 3, in the amount of $3,173.81 for the removal of a raised median for driveway
access to LIT and SETX Food Bank, thereby increasing the contract amount to
$12,351,607.80; and,
WHEREAS, on February 20, 2014, the City Manager executed Change Order
No. 4, in the amount of $5,665.38 for the addition of reinforcing steel in the concrete
roadway, thereby increasing the contract amount to $12,357,273.18; and,
WHEREAS, on March 4, 2014, the City Council of the City of Beaumont, Texas
passed Resolution No. 14-057 authorizing the City Manager to execute Change Order
No. 5, in the amount of $23,059.13, to include costs associated with realignment of the
storm sewer within the KCS railroad crossing easement and a deduction for eliminating
the prime coat and embankment material, thereby increasing the contract amount to
$12,380,332.31; and,
WHEREAS, on March 28, 2014, the City Manager executed Change Order No.
6, in the amount of $6,294.22, for all costs associated with the installation of cement
stabilized backfill at the junction box on MLK feeder road, removal and installation of
pipe and inlets on East Lavaca, the removal and shoring costs and installation of field
modifications for a by-pass pumping access point, thereby increasing the contract
amount to $12,386,626.53; and,
WHEREAS, on May 27, 2014, the City Council of the City of Beaumont, Texas
passed Resolution No. 14-119 authorizing the City Manager to execute Change Order
No. 7, in the amount of $143,400, to include costs associated with bypass pumping of
the storm water within the construction area to the existing storm sewer system, thereby
increasing the contract amount to $12,530,026.53; and,
WHEREAS, on October 7, 2014, the City Council of the City of Beaumont, Texas
passed Resolution No. 14-225 authorizing the City Manager to execute Change Order
No. 8, in the amount of $327,722.75, to utilize the Hybrid Bore Process to install two
new water lines under the railroad tracks and special shoring due to the depth of the
bore, thereby increasing the contract amount to $12,857,749.28; and,
WHEREAS, on September 4, 2015, the City Manager executed Changer Order
No. 9, in the amount of $0.00, to add time associated with crossing the KCS Railroad
and changes to the boring pits on East Lavaca due to conflict with existing underground
waterlines, thereby having no change in the total contract amount of $12,857,749.28;
and,
WHEREAS, Change Order No. 10, in the amount of $108,649.28, is required to
adjust the estimated quantities in the contract to reflect the actual quantities used in the
completion of the project, thereby increasing the contract amount to $12,966,398.56;
and,
WHEREAS, the project has been inspected by the Engineering Division and
found to be complete in accordance with the provisions and terms set forth in the
contract;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the City Manager be and he is hereby authorized to execute Change
Order No. 10 to adjust quantities as described above, thereby increasing the contract
amount by $108,649.28 for a total contract amount of $12,966,398.56 for the South
Park Drainage Improvement Project; and,
BE IT FURTHER RESOLVED THAT the South Park Drainage Improvement
Project be and the same is hereby found to be complete in accordance with the terms of
the contract and is accepted; and,
BE IT ALSO RESOLVED THAT the City Manager is hereby authorized to make
final payment in the amount of $751,628.25 to Allco, LLC, of Beaumont, Texas.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 25th day of
April, 2017.
- Mayor Becky Ames -
E!
April 25, 2017
Consider a resolution authorizing the City Manager to execute Change Order No. 3, and accept
maintenance for the South Park Area Water and Sanitary Sewer Improvement Project
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Dr. Joseph Majdalani, P.E., Public Works Director
MEETING DATE: April 25, 2017
REQUESTED ACTION: Council consider a resolution authorizing the City Manager to
execute Change Order No. 3, and accept maintenance for the South
Park Area Water and Sanitary Sewer Improvement Project.
BACKGROUND
On June 4, 2013, by Resolution No. 13-122, City Council awarded Allco, Ltd., of Beaumont,
Texas the contract for the South Park Area Water and Sanitary Sewer Improvement Project in the
amount of $1,407,669.35. The project furnished all labor, materials, and equipment to
rehabilitate the water and sanitary sewer lines along the project limits of the South Park Drainage
Improvement Project.
Previous Change Order Nos. 1-2, in the amount of $29,930, increased the original contract amount
by 2.12% making the new contract amount $1,437,599.35.
Proposed Change Order No. 3, is a reduction in the amount of ($683,480.35), and is required to
adjust quantities in the contract to reflect the actual quantities used in the completion of the project.
During the course of construction, the City modified the overall scope of the South Park Drainage
Improvement Project which also reduced the overall scope for the Water and Sanitary Sewer
Improvement Project. If Change Order No. 3 is approved, the final contract amount would be
$754,119.
Throughout the construction process, Allco Ltd., was paid for materials on hand which were not
used. The City and Allco Ltd., have met regarding this matter, and Allco Ltd., has returned all
materials on hand to its vendors resulting in an overall credit of ($138,460.33) to Allco Ltd. Allco
Ltd., has agreed to pay the City $138,460.33 for the materials on hand previously paid to them,
therefore resulting in no final payment amount due to Allco, Ltd., for the completion of the project.
South Park Area Water and Sanitary Sewer Improvement Project — Change Order No. 3 & Acceptance
April 25, 2017
Page 2
The project has been inspected by the Water Utilities Engineers and found to be complete in
accordance with the provisions and terms set out in the contract. Approval of Change Order No.
3, and acceptance of maintenance is recommended.
FUNDING SOURCE
Not applicable.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO. 15-054
WHEREAS, on June 4, 2013, the City Council of the City of Beaumont, Texas
passed Resolution No. 13-122 awarding a contract in the amount of $1,407,669.35 to Allco,
Ltd., of Beaumont, Texas, forthe South Park Area Water and Sanitary Sewer Improvement
Project; and,
WHEREAS, on April 15, 2014, the City Council of the City of Beaumont, Texas
passed Resolution No. 14-077 authorizing the City Manager to execute Change Order No.
1, in the amount of $12,226, to replace approximately 541 linear feet of existing 6"
diameter concrete sanitary sewer line by direct bury method rather than pipebursting the
line in place, thereby increasing the contract amount to $1,419,895.35; and,
WHEREAS, Change Order No. 2, in the amount of $17,704, is required to replace
approximately 300 linear feet of 6" water line and related appurtenances on Woodrow
Street from Grandberry Avenue to Sullivan Street, thereby increasing the contract amount
to $1,437,599.35;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby, in
all things, approved and adopted; and,
THAT the City Manager be and he is hereby authorized to execute Change Order
No. 2, in the amount of $17,704, for additional work described above, thereby increasing
the contract amount to $1,437,599.35 for the South Park Area Water and Sanitary Sewer
Improvement Project.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 24th day of
March, 2015.
- ayo Bec Ames -
(00'000'R)
(00'0118'01 f
(240,015'5)
(RI'ZZL`Z41)
(0£'EW 19)
(85'forZ91)
ln0'o00' 1)
(00'-6('6)
(00'9SVT I)
(00'004-)
(00'056)
(00'008`Z)
(0(1'005)
(00'00I'L£)
(00'0051
(00'080'0 0
(Onvo,Z)
(00'048'6)
(84'ZS6'10
(00'008'EZ)
(8Z'411S'9)
(£5'994'1 Z)
S 100'00
S (00'45)
S (00'80
S l00'SiL'Z)
S (00'SRE`I)
S (00'[06'El
S 100'4)
S (On'90'E)
S (00'8)
S (00'I)
S (WS)
S (00,1)
S (00"011
S (00'11))
S (00'00
S (00'01)
S (00'09)
S (00'4110()
S (00'000
S (00'811)
S (00'110
V3 / 00'0045
'Vel! 00'003
'V9 / UU' 541 S
I;'M
'd'l ! 85'1145
'XI ! 8S' 145
'S-1 / 00'000' 1 S
'11 00,CS
'V3 / 00'00ES
'V31 00'056S
'V3 / 00'0955
'VI 100'005S
'V3100*01L'fS
d'A / 00'05S
":I'" I / 0075zf
'A'71 / 00'LOZS
:-l/00'491S
':1" l / z6'89S
':I'l / 09'65S
'Al 194'S5S
'd`I / EVESS
00'5LL'Z
S
00'E
'V3/00';Z6S
00'OSZ`II
8
00'81
'V3/00`5z9.S
00'011;
4
00'E
'Ve1100'081S
OWOOVI
S
001,
'V3/00'00ES
00'tlS9
S
on z
v'l 00,MS
stma j, ,woutnuaH.lo gu;)
S
00'F
'V'l/00'0555
00'0010`4
Y
00'8
'V3/OO'OSSS
00'OE5`UI
S
00'E
'Vi/(N'OIS'ES
X't?wPn
.,t,1 �
a 118431aµ
noweL I 5
00'9ZZ'Zl S
5E'699'L011'I S
SAWS"•qFy`•IN1�M.o••ay.sr+•.u••e}ww<we9
ptay .0 f yf .Z I tl9lsul $ 4s!wnd 5Z way
PaH GS4 1161.11 11911111V Intend 4z wall
PaH .S4 FA .91191Su1 V 4s!umd a —11
au!•IJDUlA%006•:.ZI1191Su1Iptls!wn{ ZZWal (
aur(.o11%006-3.8]PUrul7y+4s!wnd IZaall
curl Ja4aM 006-3.,9 11912411 V ys!umd OZ wall
1191,[.11aJ9S4aUwJ. 81 Ulf[
hurl AM23 kWl!usS WnEl ,(WN..ZI .9 AIV 11931.) 41 wal[
vurl 49995 .CntyuuS 811}41!x11 „ZI-..9 AJ. S' tnnlJ 91 wall
1x4 ! x!A4as MOS.Iet!u1S VUI1S!x3 as!Aala.l. SI wall
.n!uoq la%a8911!118utr1 „p a3l4d2ll 111 utall
aa! Atas aAtaS 911!5 ung; „p aaUldax E t way
lnuttuaIjou!lJopar
1t91914194s!wn.q Z[ waft
II W la1AaS /mnl9s 8u!IS!x;l aauldolf 7j? *Auto)] I I wall
"ptlua)y 8tnts!x3311 u011*n4!4815 6 wall
111100) laa1S .411 x ..OZ 1191511171145iwn:l 8 wall
4UISnD Iaals .411 x .91 Itslsul; 4s!wn:l L wall
8u!". 3 lams ..4/I x ,zi 1191Sul W 41!tunq 9 atoll
8u!tun4ad!d dq 3dQH.ZI 1111Su1 V Titun;l S atoll
bli—afod!d Aci 3,[(]11.1)1 1114514 W t49!wnd 0 utay
eUnu raptli,j fol ],[1717.8 II915UI V 4S!U.11;l f way
9uns.myad!d Xq e1dCiH .9 Il9lsnl V 4s!lltn.4 z tuall
7 13-1
x08 V aA41A *190 „ 91111SUI V 4S!wnd Z5 way
aa!:uaS aalBM ap!g Yutrl , I :m9ldall 64 wall
jainPall IW .9 x R 11alsul V tls!wnd 8E wall
ESN .,9 x .8 Ila424y 4A tl1!wn;1 LE wall
-^.L f K .R 11919111 V 49!wn{ 5E wall
aAaals PHOS IW A lielsul 7114slwnd 6Z tall
.1"als PROS fW ,Z Ilalsul W tlslwn;1 LZ tuall
fill Ja4tas .EtemalS M*N flnlSUI 111 WMA Of way
030210 3IN VHJ SIH.6
Z ON 2130110 3 JN V H0
I 'UN 2130)IO 39NVH7
:.LNfiOW V ,I.av"IN00'i VNI ORI O
z)o I a8ad
LIOZ'ZI l!jdV
(E) aa14,1.'0N 21c1(nl0 dONVI"IJ
eI!)NVI IJ.1.,W)IINOJ d0'1VAOl1ddV
'ltU!latul9uua lnnlaa
Pull Sa8UM PINI 1)'MMddV. wn.p IU111ASOA Sa!t!lunnb a0) Isn" 01 JOIMO 18118431101I811!DUO= IOu!d
:9211010 WJ uuslall
•pa11an0w s! a8UU43 PAU1109 8u!Mul I4) 3111)0 l8Aoldd V
;H3NMO 3 H L 01
LOLLL Sexa,ClUOwn8aH
1aa.tts a11a1101 OZL9
'Prl'OaIIV
:HOIj"INOJ
4ULLL slsxa,l, `wnwnBaH
laaJIS Ulux. Jog
SBxa,!,'luownllaEl.ln Al!.)
�113NMO
SlUatuaAOxlwl AaAwy x48gtms PIM .4at8A% VMV I -Old 41U0S
stma j, ,woutnuaH.lo gu;)
: LJ'R COIL d
z)o I a8ad
LIOZ'ZI l!jdV
(E) aa14,1.'0N 21c1(nl0 dONVI"IJ
eI!)NVI IJ.1.,W)IINOJ d0'1VAOl1ddV
Item 26 Famish & Install 8" MJ 901 Bend
$230.00 / KA.
11.00) S
(230.00)
Item 29 Famish & Install 2-1/4" MJ Solid Siccvc
S530.00I I:A.
(3.00) S
(1,650.00)
Item 30 Famish & Install 6" M) Solid Sleeve
$1,375.00/ EA.
(2.00) S
(2,750.00)
tuxrt 31 Famish & Install 11" MJ Solid S(eeve
$1.450.001 EA.
(1.00) S
(1,450.00)
Iteu 32 Furnish & Install 12" M) Solid Sleeve
$2,800.00 / I -A.
(2.00) S
15,(,00,00)
Item 36 Furnish & Install 12" x 1/4" Stwl C'using" MJ ree-
S52S.00 / CA.
(1.00) S
(525.00)
Item 39 Furnish & Install 9'x 4" MJ Reducer
S 160.00 / LA.
(21)0) S
(320.00)
Item 40 Furnish & Install 6"x 3" MJ Reducer
S 125.00 / CA.
(2.00) 5
(250.0(1)
Item 41 Furnish & Instal( 6"x 4" MJ Reducer
$135.00/EA.
(6.00) S
(810.00)
Item 42 Famish & Instal( 4" x 2-1p" MJ Reducer
$145.00 / EA.
(2.00) S
(290.00)
Item 43 Furnish & Install 4" x 2" SU Reducer
$125.00 / CA.
(6.00) S
(750.00)
Item 44 Famish & Install 3" x 2.114" MJ Reducer
$195.W / LA.
(1.00) S
(195.00)
limn 45 Famish & Install 9" MJ Cross
$400.00 / CA.
(1.00) $
(400.00)
Item 46 Famish & Install 6" MJ Cass
$500.00 / CA.
(1.1111) $
(500W)
Item 47 Furnish & Install 8" x 6" MJ Cross
S400.00/EA.
(3.00) S
(1.200.00)
Item 49 Replace I" Short Side Water Service
5475.00 / EA.
(8.00) S
i1k)(1 91)
Item 30 Replace 2" Short Side Water Service
S775.W / CA.
(17.00) S
(13.175.00)
Item 51 Replace 2" tong Side Water Service
S92S.W / LA.
(30.00) S
(27.750.110)
Item 53 Furnish & Install 8" Gate Vale & Box
$1,200.00 / LA.
(9.00) $
(9.600.00)
Item 54 Famish & Install 12" Gate Valve & Box
$2,123.00 / EA.
(6.00) S
(12,750.00)
Item 55 Furnish & Install mire Hydrant Assembly
S3,700.W / LA.
(9.00) S
129,600.00)
TOTAL AMOUNT OF THIS CHANGEORDFR:
S
(683.480.3.5)
TOTAL REVISED CONTRACT AMOUNT INCLUDING THIS CHANGE ORDER:
S
754,119.00
CONDITION OF CHANGE:
"Contractor acknuwleigcs unit agrees that the adjustments in
contract price and contact time
stipulated in
this Change Order
represents ]'oil compensation for all increases and decreases in the cost of, and the time required to perform the entire wait
under the Contract wising directly or indirectly litan this Change
Order and all previous
Chauge Orders.
Acceptance of this
waiver constitutes an aVmment between Owner and Contractor that the Change Older represents an all
inclusive, mutually
agreed upon adjustment to the Contact, arai that Contractor
will waive all rights to file a claim on this Change Order slier it is
properly executed."
Recommended by:
City or Beaumont
Waterl)lilities Cnginoer
Aatc:
Approved by:
City of Beaumont
Owner
Date:
Accepted by.
Allco, I.dd.
Contracur
CITY OF BEAUMONT
PROJECT: SOUTH PARK WATER/SAN SEWER REHAB
NEW CONTRACTAMOUNT: $754,119.00
PERCENT OF TIME USED: 215%
CONTRACTOR: ALLCO
1CONTRACT DATE: February 1, 2014
PERCENT OF WORK COMPLETED: 100%
MONTHLY ESTIMATE No.: 18 - Retairna e & MOH
JCONTRAcr CALENDAR DAYS:
270 RAIN DAYS REQUESTED:
PERIOD ENDING: April 3, 2017
ICALENDAR DAYS USED:
S80 TOTAL RAIN DAYS:
Item
No.
Description
Unit
Measure
Qty.
Unit
Price
Total
Estimated Qty
Previous To Date
Estimate Estimate
Total Estimate Current
To Date Amount
Total
Amount
1
Mobilization, NTE 3%
L.S.
1
$ 40,000.00
5 40,000.00
1.00
IAO $ -
$
40,000.00
2
6" San Swr Pipebursting
L.F-
746
5 52.23
$ 38,963.58
335.00
335.00 $
$
17,497.05
3
8" San Swr Pipebursting
L.F.
118
$ 55.46
$ 6,544.28
$
$
-
4
10" San Swr Pipebursting
L.F.
1,697
$ 59.SO
$ 100,971.50
1297.00
1297.00 5
S
77,171.50
5
12" San Swr Pipebursting
L.F.
1,044
1 $ 68.92
$ 71,952.48
$
$
6
12" x 1/4" Steel Casing
L.F.
70
$ 164.00
$ 11,480.00
10.00
10.00 $
$
1,640.00
7
16" x 1/4" Steel Casing
L.F.
10
$ 207.00
$ 2,070.00
$
$
8
20" x 1/4" Steel Casing
L.F.
60
$ 252.00
$ 15,120.DO
20.00
20.00 $
$
5,040.00
9
Stab of existing 5SMH
V.F.
10
$ 50.00
$ 500.00
$ -
$
-
10
Install 5SMH
EA.
1
S 3,510.00
$ 3,510.00
4.00
4.00 $
$
14,040.00
11
Remove & Replace SSMH
EA.
16
$ 3,710.00
$ 59,360.00
6.00
6.00 $ -
$
22,260.00
12
Furnish & install End of Line Cleanout
EA.
1
$ 500.00
$ S00.00
$
S
13
Replace 4" Short Side San to Property Line
EA.
5
$ 560.00
$ 2,800.00
$
$
14
Replace 4" Long Side San to Property Line
EA.
3
$ 950.00
$ 2,850.00
2.00
2.00 S
$
1,900.00
15
TV Existing San Swr Line
EA.
8
$ 300.00
S 2,400.00
16
Clean & TV 6", 8", 10", and 12" lines
L.F.
3,605
$ 4.00
$ 14,420.00
541.00
541.00 $ -
$
2,164.00
17
Clean & TV newly bursted line
L.F.
3,605
$ 3.00
S 10,815.00
541.00
541.00 $
$
1,623.D0
18
Trench Safety Plan
L.S.
1
$ 1,000.00
$ 1,000.00
$
$
19
Trench Safety System
L.S.
1
$ 500.00
$ 500.00
1.00
1.00 $
S
500.00
20
Furnish & Install 6" water line
L.F.
7,672
S 41.58
$ 319,001.76
3771.00
3771.00 S
S
156,798.18
21
Furnish & Install 8" water line
L.F.
5,069
$ 44.58
$ 225,976.02
3684.00
3684.OD $
S
164,232.72
22
Furnish & Install 12" water line
L.F.
2,723
$ 52.51
$ 142,984.73
5.00
5.00 $
$
262.55
23
6" MJ 45
EA.
60
$ 145.00
$ 8,700.00
22.00
22.00 $
$
3,190.00
24
8" MJ 45
EA.
67
$ 200.00
$ 13,400.00
13.00
13.00 S
$
2,600.00
25
12" MJ 4S
EA.
20
$ 400.00
S 8,000.00
$
$
26
8" MJ 90
EA.
2
$ 230.00
5 460.00
1.00
1.00 $
S
230.00
27
2" MJ Solid Sleeve
EA.
4
$ 550.00
$ 2,200.00
12.00
12.00 $
S
6,600.00
28
2-1/4" MJ Solid Sleeve
EA-
3
$ 550.00
$ 11650.00
$
$
29
3" MJ Solid Sleeve
EA.
1
$ 550.00
$ SSO.00
5.001 15.00
$ -
$
2,750.00
30
6" MJ Solid Sleeve
EA.
19
$ 1,375.00
$ 26,125.00
17.001 1
17.00 S
$
23,375.00
CITY OF BEAUMONT
PROJECT: SOUTH PARK WATER/SAN SEWER REHAB
NEW CONTRACT AMOUNT: $754,119.00
IPERCENT OF TIME USED: 21s%
CONTRACTOR: ALLCO
CONTRACT DATE: February 1, 2014PERCENT
OF WORK COMPLETED: 100%
MONTHLY ESTIMATE No.: 18 - Retainage & MOH
CONTRACT CALENDAR DAYS:
270 RAIN DAYS REQUESTED:
PERIOD ENDING: April 3, 2017
CALENDAR DAYS USED:
580 ITOTAL RAIN DAYS:
Item
No.
Description
Unit
Measure
Qty.
Unit
Price
Total
Qty
Previous To Date
Estimate Estimate
Total Estimate Current
To Date Amount
Total
Amount
31
8" MJ Solid Sleeve
EA.
15
$ 1,450.00
21,750.00
14.00
14.00 $
$
20,300.00
32
12" MJ Solid Sleeve
EA.
4
$ 2,800.00
jE511mated
11,200.00
2.00
2.00 $
$
5,600.00
33
6"x2" Tapping Saddle
EA.
2
$ 625.00
1,250.00
2.00
2.00 $
$
1,250.00
34
6" Ml Tee
EA.
9
$ 230.00
2,070.00
9.00
9.00 $
S
2,070.00
35
8" MJ Tee
EA.
3
5 325.00
$ 975.00
5.00
5.00 $
$
1,625.00
36
12" x 6" MJ Tee
EA.
1
$ 525.00
$ 525.00
$
$
-
37
8" x 6" MJ Tee
EA.
1
$ 300.00
$ 300.00
5.00
5.00 S
$
1,500.00
38
8" x 6" M1 Reducer
EA.
1
$ 180.00
$ 180.00
4.00
4.00 $ -
$
720.00
39
8" x 4" MI Reducer
EA.
2
$ 160.00
$ 320.00
40
6" x 3" MJ Reducer
EA.
2
$ 125.00
$ 250.00
41
6" x 4" M1 Reducer
EA.
6
$ 135.00
$ 810.00
$
$
42
4" x 2-1/4" MJ Reducer
EA.
2
$ 145.00
$ 290.00
$ -
$
-
43
4" x 2" M1 Reducer
EA.
6
$ 125.00
$ 750.00
S
$
44
3" x 2-1/4" Ml Reducer
EA.
1
5 195.00
$ 195.00
$ -
$
4S
8" Ml Cross
EA.
1
$ 400.00
$ 400.00
S
5
46
6" MJ Cross
EA.
2
$ 500.00
$ 1,000.00
1.00
1.00 $ -
$
500.00
47
8" x 6" MJ Cross
EA.
5
$ 400.00
$ 2,000.00
2.00
2.00 S
$
800.00
48
Replace 1" Short Side Water to Property Line
EA.
30
5 475.00
$ 14,250.00
22.001
22.00 $
$
10,450.00
49
Replace T' Long Side Water to Property Line
EA-
40
5 625.00
$ 25,000.00
58.00
58.00 $ -
$
36,250.00
50
Replace 2" Short Side Water to Property Line
EA.
21
$ 775.00
$ 16,275.00
4.00
4.00 $
$
3,100.00
51
Replace 2" Long Side Water to Property Line
EA.
32
$ 925.00
$ 29,600.00
2.00
2.00 $
$
1,850.D0
52
6" GV w/ Box
EA.
32
$ 925.00
$ 29,600.00
35.00
35.00 S
$
32,375.00
53
B" GV w/ Box
EA.
27
$ 1,200.00
$ 32,400.00
19.00
19.00 $
$
22,800.00
54
12" GV w/ Box
EA.
7
$ 2,125.00
S 14,875.00
1.00
1.00 $
5
2,125.00
55
Fire Hydrant Assembly
EA.
18
$ 3,700.00
$ 66,600.00
10.00
10.00 $
$
37,000.00
Change Order#1
1
Demo & Replace Storm Drain Inlet
L.S.
1
S 1,600.00
$ 1,600.00
1.00
1.00 $
$
1,600.00
2
Remove & Replace Concrete Pavement
L.S.
1
$ 3,850.00
$ 3,850.00
1.00
1.00 $
$
3,850.00
3
Relocate & Reinstall Site Fencing
L.S.
1
$ 6,400.00
5 6,400.00
1.00
1.00 $
$
6,400.00
4
Install 10" PVC Sanitary Sewer Line
L.S.
1
$ 43,772.50
$ 43,772.50
1.00
1.OD $
$
43,772.50
5
Deduct Item 4 - 10" San Sewer Pipebursting
L.F.
541
$ (59.50) $
(32,189.50)
541.00
541.00 $ -
5
(32,189.50(
6
Deduct item 11 - Remove & Replace MH
EA.
2
$ (3,710.00) $
(7,420.00)
2.00
2.00 $
$
(7,420.00(
7
IDeduct item 16 - Clean & TV Exist San Swr Line
L.S.
1
S (2,164.00) $
(2,164.00)
1.00
1.00 $
$
(2,164.00)
8
Deduct Item 17 - Clean & TV Newly Burst Line
L.S.
1
$ (1,623.00) $
(1,623.00)
1.00
1.00 $
$
(1,623.00)
$ 12,226.00
$
12,226.00
Change Order k2
1
Add Item 20. 6" PUC C-900 Water Line
L.F.
300
$ 41.58
$ 12,474.00
300.00
300.00 $
$
12,474.00
2
Add Item 23 - 6" 4S -deg bends
EA.
4
$ 145.00
$ 580.00
4.00
4.00 $
$
580.00
3
Add item 48 - 1" Short Side Water services
EA.
2
S 475.00
S 950.00
2.001
2.00 $
S
950.00
4
Add Item 55 - Fire Hydrant Assembly
EA.
1
$ 3,700.00
$ 3,700.00
1.001
1.00 $3,700.00
$ 17,704.00
$
17,704.00
1,407,669.3S $ $ 724,189.00
CITY OF BEAUMONT
PROJECT: SOUTH PARK WATER/SAN SEWER REHAB
INEwcoNTRAcr AMOUNT: $754,119.00
IPERCENT OF TIME USED: 215%
CONTRACTOR: ALLCO
1CONTRACT DATE: February 1, 2014
PERCENT OF WORK COMPLETED: 100%
MONTHLY ESTIMATE No.: 18 • Retainage & MOH
I CONTRACT CALENDAR DAYS:
270 RAIN DAYS REQUESTED:
PERIOD ENDING: April 3, 2017
ICALENDAR DAYS USED:
580 TOTAL RAIN DAYS:
Item
Unit
UnEt
Total
Previous To Date
Total Estimate
Current
Total
No.
Description
Measure
Qty-
Price
Estimated Qty
Estimate Estimate
To Date
Amount
Amount
Original Contract Amount
$
1,407,669.35
Change Order #1 Amount
$
12,226.00
Change Order #2 Amount
$
17,704.00
Change Order #3 Amount
$
(683,480.35)
Total Approved Change Orders
5
(653,SS0.3S)
Current Contract Amount
$
754,119.00
Total Value of Contract Performed
$
724,189.00
Extra Work on Approved Change Orders
S
29,930.00
Total Material On Hand
5
-
Total Value of Work to Date
$
754,119.00
Less Amount Retained at 5%
$
Net Amount Earned on Contract
$
754,119.D0
Less Amount of Previous Invoices
5
892,579.33
Balance Due This Estimate
$
(138,460.33)
Percentage of Contract Invoiced to Date
100.00%
Percentage of Contract Remaining
0%
APPROVAL: Contractor: --rA.IJ t(/�
Date:
Alico, Ltd. l
Owner. ' V Date: LJ
City of Bea ont
Owner: ✓,J�P-4 A � � Z �'� t Date: /
itv of Beaurg6nt
RESOLUTION NO.
WHEREAS, on June 4, 2013, the City Council of the City of Beaumont, Texas
passed Resolution No.13-122 awarding a contract in the amount of $1,407,669.35 to
Allco, Ltd., of Beaumont, Texas, for the South Park Area Water and Sanitary Sewer
Improvement Project; and,
WHEREAS, on April 15, 2014, the City Council of the City of Beaumont, Texas
passed Resolution No. 14-077 authorizing the City Manager to execute Change Order
No. 1, in the amount of $12,226, to replace approximately 541 linear feet of existing 6"
diameter concrete sanitary sewer line by direct bury method rather than pipebursting the
line in place, thereby increasing the contract amount to $1,419,895.35; and,
WHEREAS, on March 24, 2015, the City Council of the City of Beaumont, Texas
passed Resolution No. 15-054 authorizing the City Manager to execute Change Order
No. 2, in the amount of $17,704, to replace approximately 300 linear feet of 6" water line
and related appurtenances on Woodrow Street from Grandberry Avenue to Sullivan
Street, thereby increasing the contract amount to $1,437,599.35; and,
WHEREAS, Change Order No. 3, in the amount of ($683,480.35), is required to
adjust quantities in the contract to reflect the actual quantities used in the completion of
the project, thereby decreasing the contract amount to $754,119.00; and,
WHEREAS, the project has been inspected by the Water Utilities Department
and found to be complete in accordance with the provisions and terms set forth in the
contract; and,
WHEREAS, Allco, Ltd, has returned all material on hand to its vendors and has
agreed to pay the City for the materials on hand previously paid to them, therefore
resulting in no final payment amount due to Allco, Ltd. for the completion of the project;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the City Manager be and he is hereby authorized to execute Change
Order No. 3, in the amount of ($683,480.35), to adjust quantities as described above,
thereby decreasing the total contract amount to $754,119.00 for the South Park Area
Water and Sanitary Sewer Improvement Project; and,
BE IT FURTHER RESOLVED THAT the South Park Area Water and Sanitary
Sewer Improvement Project be and the same is hereby found to be complete in
accordance with the terms of the contract and is accepted.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 25th day of
April, 2017.
- Mayor Becky Ames -
April 25, 2017
Consider a resolution authorizing the City Manager to award a bid to Allco, LLC, for the
Washington Boulevard Pavement Widening Project Phase II (Corporate Drive to Amarillo Street)
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Dr. Joseph Majdalani, Public Works Director
MEETING DATE: April 25, 2017
REQUESTED ACTION: Council consider a resolution authorizing the City Manager to
award a bid to ALLCO, LLC, of Beaumont, Texas in the amount of
$15,984,397.88 for the Washington Boulevard Pavement Widening
Project Phase II (Corporate Drive to Amarillo Street).
BACKGROUND
The Washington Boulevard Pavement Widening Project Phase II from (Corporate Drive to
Amarillo Street) will provide for new storm sewer, water, sewer, sidewalks, driveways, traffic
signals, and concrete pavement improvements.
On March 30, 2017, four (4) formal bids were received. The bid totals are shown in the table
below with the unit cost tabulation attached.
Contractor
Location
Bid
ALLCO, LLC
Beaumont, TX
$15,984,397.88
Brystar Contracting, Inc.
Beaumont, TX
$16,309,334.85
Triple B Services, L.L.P.
Huffinan, TX
$16,390,520.77
Old Castle Materials Texas Inc.
Beaumont, TX
$16,589,715.81
The Public Works Department has reviewed the unit cost tabulations and recommends that
ALLCO, LLC, be awarded the contract in the amount of $15,984,397.88. A total of 1005 days is
allocated for the completion of the project.
FUNDING SOURCE
Beaumont Municipal Airport Oil and Gas Revenue and Capital Program (water and sewer
expenses).
RECOMMENDATION
Approval of resolution.
CITY OF BEAUMONT
BID TABULATION
WASHINGTON BOULEVARD PAVEMENT WIDENING PROJECT PHASE 11 (CORPORATE DRIVE to AMARILLO STREET) REBID
PROJECT NUMBER: PW0217.04
BIDS RECEIVED: MARCH 3%2a17
ALLCO, LLC
TRIPLE B SERVICES. L.L.P.
BRYSTAR
CONTRACTING, INC.
OLD CASTLE MATERIALS TEXAS INC.
iter
No.
item
Cade
Alit Description
Estimated
Quantity
Unit
Meaure
Unit
Price
Total
Unit
Pri-
Total
Unit
Prke
Total
Unit
Price
Total
100
001
PREPARING RIGHT -OF -WAV
111
STA
$2,040.00
$226,440.00
$3,800.00
$421,800.00
$3,800.00
$421,800.00
$2,000.00
$222,000.00
104
001
REMOVING CONCRETE PAV) (4"-17')
56,084
SY
$12.50
$701,050.00
$8.00
$448,672.00
$4.00
$224,336.00
$(.50
$364,546.00
104
002
REMOVING CONCRETE(DRWY) IN' -6")
4,096
SY
$18.00
$65,536.00
$7.00
$28,672.00
$800
$32,768.00
$8.50
$34,816.00
104
003
REMOVING CONCRETE (SWLK)(4"-6')
300
BY
$30.13
$9,039.00
$7.00
$2,100.00
$800
$2,400.00
$9.75
$2,925.00
110
001
EXCAVATION (ROADWAY)
25,348
CY
$2058
$521,620.68 1
$1400
$354,844.00
$16.00
$405.536.00
$14.00
$354,844.00
132
001
EMBANKMENT (TY B) (FINAL) (ORD. COMP)
2,549
CY
$31.00
$79,019.00
$20.00
$50,980.00
$8.50
$21,666.50
$25.00
$63,725.00
162
001
SODDING FOR EROSION CONTROL
11,336
BY
$7.50
$85,020.00
$370
$411943.20
$4.50
$51,012.00
$5.00
$56,680.00
168
001
VEGETATIVE WATERING
649
MG
$42.00
$27,258.00
$50.00
$32,450.00
$25.00
$16,225.00
$21.25
$13,791.5
247
001
FLEX BASE (TY A) (GR 2) (B'X DC) (COMP. IN PLACE) ASPHALT
TRANSITIONS
1,389
SY
$28.00
$38,892.00
$25.00
$34,75.00
$23.00
$31,947.00
$24.00
$33,336.00
247
002
FLEX BASE (TY A) (GR 2) (B'XDC) (COMP. IN PLACE) BASE COURSE
2,803
BY
$20.00
$52,060.00
$23.00
559,869.00
$17.00
$44,251.00
$17.00
$44,251.00
247
003
FLEX BASE (TVA) (GR 2) (17'XDC) (COMP. IN PLACE) BASE COURSE
68,428
BY
$25.00
$1,710,700.00
$25.00
$1.71 Ot7OO 00
$27.50
$1,881,770.00
$23.00
$1,573,844.00
247
004
FLEX BASE (TY A) (GR 2) (4"xDC) (COMP. IN PLACE) BASE COURSE
1,700
BY
$24.00
$40,800.00
$16.00
$27,200.00
$28.00
$47,600.00
$13.00
$22,100.00
300
001
ASPHALT, OILS, AND EMULSIONS PRIME (AE -P)
800
GAL
$12.00
$9,800.00
$7.50
$6,000.00
$0.50
$400.00
$6.00
$4,800.00
340
1 001
1 IDENSE GRADED HOT MIX ASPHALT P6 64-22 (TYPED) IT)
595
TONS
$125.00
$74,375.00
$210.00
$124,950.00
$30.00
$17,850.00
$134.00
$79,730.00
340
002
DENSEGIZADED HOT MIX ASPHALT P6 84-22 (TYPED) (2-XTEMPMCITY
UTILITIES TRENCH
2,358
BY
$30.00
$70,740.00
$26.00
$61,308.00
$25.00
$58,950.00
$22.00
$51,876.00
354
001
PLAN$ TEXT ASPH CONC PAV IT -4')
45,495
BY
$6.40
$291,18800
$3.80
$172.881.00
$4.50
$204,727.50
$4.00
$181,980.00
360
001
CONC PAV (S") (CL P)
11,949
SY
$63.00
$752,787.00
$50.00
$597,45000
$6200
$740,838.00
$56.00
$689,144.00
360
002
CONIC PAV (10") (CL P)
51,300
SY
$64.00
$3,283,200.00
$62.00
$3,1801600.00
$67.00
$3,437,100.00
$63.00
$3,231,900.00
360
003
CONIC PAV (10) (HES)
2,900
BY
$78.00
$220,400.00
$95.00
$275,500.00
$97.50
$282,750.00
$73.00
$211,700.00
400
001
JEXCAVATION(PIPES)(STORM)
20,549
CY
$0.01
$205,49
$15.00
$308,235.00
$8.00
$184,941.00
$17.00
$349,333.00
400
002
CEM STABIL BKFL (1.5 SK/CY SAND)
16,991
CY
$58.00
$985,478.00
$41.00
$698,631.00
$49.00
$832,559.00
$50.00
$849,550.00
402
001
TRENCH EXCAVATION PROTECTION
11,000
LF
$0.25
$2,750.00
$1.00
$11,000.00
$0.50
$5,500.00
$1.00
$11,000.00
416
001
FOUNDATION FOR TRAFFIC SIGNAL (36 INCH DRILL SHAFT)
110
LF
$230.00
$5,300.00
$300.00
$33,000.00
$500.00
$55,000.00
$433.00
$47,630.00
416
002
FOUNDATION FOR TRAFFIC SIGNAL (48 INCH DRILL SHAFT)
88
LF
$280.00
$24,640.00
$310.00
$27,280.00
$650.00
$57,200.00
$545.00
547,960.00
423
001
RETAINING WALLS (6'X 7'-24")(CL A)
206
LF
$44.00
$9,064.00
$37.00
$7,822.00
$49.00
$10,094.00
$51.00
$10,508.00
450
001
RAIL (TY)(PR1)
180
LF
$136.00
$24,480.00
$120.00
$21,600.00
$145.00
$26,100.OD
$200.00
$38,000.00
464
001
RCP 15'
96
LF
$28.00
$2,688.00
$80.00
$7,880.00
$100.00
$9,600.00
$89.00
$8,544.00
464
002
RCP 18"
527
LF
$31.00
$16,337.00
$100.00
$52,700.00
$80.00
$31,620.00
$95.00
$50,065.00
464
003
RCP 24"
3,549
LF
$35.00
$124,215.00
$110.00
$390.390.00
$80.00
$283,920.00
$101.00
$358,449.00
464
004
RCP 30"
820
LF
$131.00
$107,420.00
$112.00
$91,840.00
$84.00
$68,880.00
$112.00
$91,840.00
464
005
RCP 36"
1,799
LF
$140.00
$251,860.00
$115.00
$206,885.00
$100.00
$179,900.00
$120.00
$215,880.00
464
DDB
RCP47'
1,144
LF
$148.00
$169,312.00
$135.00
$154,440.00
$121.00
$138,424.00
$145.00
$165,880.00
464
007
RCP 48"
1,540
LF
$162.00
$249,480.00
$145.00
$223,300.00
5144.00
$221,760.00
$160.00
$246,400.00
464
008
RCP 54"
1,372
LF
$190.00
$260,680.00
$245.00
$336,140.00
$186.00
$255,192.00
$175.00
$240,100.00
464
OD9
RCP W'
297
LF
$210.00
$62,370.00
150.00$77,220.00
$208.00
$61,776.00
$200.00
$59,400.00
465
001
IMANHOLES(COMPLETE)(TY A)
39
EA
$7,810.00
$304,58000
$9,300.00
$362,700.0055,100.0
0
$ 198,900.00
$7,50000
$292,500.00
485
002
MANHOLES (COMPLETE) (S -W) (TY B)
1
EA
$9,500.00
$9,500.00
$6,600.00
$6,600.00
15,800.00
$5,900.00 1
$8,200.00
!8,200.00
CITY OF BEAUMONT
BID TABULATION
WASHINGTON BOULEVARD PAVEMENT WIDENING PROJECT PHASE If (CORPORATE DRIVE to AMARILLO STREET) REBID
PROJECT NUMBER: PW0217-04
BIDS RECEIVED: MARCH 30, 2017
ALLCO, LLC
TRIPLE B SERVICES. L.L.P.
BRYSTAR
CONTRACTING, INC.
OLD CASTLE MATERIALS TEXAS INC.
Item
No.
Item
Code Ak
Description
Estimated
Quantity
Unit
Meaure
Unit
Price
TotJOD
Unit
Pries
Total
Unit
Price
Total
Unit
Price
Total
485
003
CURBINLET TY A(COMPL)(5'-0")
17
EA
$3,975.00
$0
$4,300.00
573.10000
83,250.00
$55,250.00
$4,400.00
$74,800.00
465
004
CURB INLET EXTENSION TY E(COMPL)(5'-T)
51
EA
$1,410.00
$0
$1,200.00
$61,20000
$700.00
$35,700.00
$1,200.00
$61,200.00
465
005
CURB INLET TY R (COMPL) (6-a')
53
EA
$5,030.00
$20
$4,750.00
$251,750.00
$3,750.00
$198,750.00
$3,250.00
$172,250.00
465
008
GRATE INLET TY I (COMPL) (GRATE HEAVY DUTY)
13
EA
$3,100.00
$0
$3,100.00
$40,300.00
$3,200.00
$41,600.00
$3,500.00
$45,500.00
485
007
SURFACE INLET(COMPLXV-O'XTY B)
2
EA
$3,040.00
0
$4.00000
$8000.00
$320000
$6,40000
$3,250.00
$6,50000
465
008
INLET(COMPL)(TOP)
7
EA
$2,095.00
$00
$180000
$12600.00
$85000
$5,950.00
$3,400.00
$23,800.00
465
009
JUNCTION BOX(COMPL)(5'-F)TYB
1
EA
$5,975.00
00
$7,00000
$7000.00
$5,000.00
$5,000.00
$4,750.00
$4,750.00
496
001
REMOV STR(PIPE) 8"-48"RCP
11,110
LF
$7.00
$00
$12.00
$133,320.00
$15.00
$1666650.00
$9.00
$99,980.00
496
002
REMOV STR (GRATE INLET)
3
EA
$305.00
$915.00
$500.00
$1,500.00
$500.00
$1,500.00
$245.00
$735.00
496
003
REMOV STR (CURB INLET)
55
EA
$360.00
$19,800.00
$500,00
$27,500.00
$500.00
$27,500.00
$295.00
$16,225.00
496
004
REMOV STR (MH) (JBOX)
14
EA
$720.00
$10,080.00
$700.00
$9,800.00
$500.00
$7,000.00
$490.00
$6,860.00
498
005
REMOV STR (CURB 8 GUTTER COMBINED)
1,380
LF
$8.00
$11,040.00
$6.00
$8,280.00
$5.00
$6,900.00
$8.00
$11,040.00
496
007
REMOV STR (TRAFFIC SIGNAL POLE FOUNDATION)(COMPL)
4
EA
$1,327.00
$5,308.00
$1,000.00
$4,000.00
$1,000.00
$4,000.00
$28,000.00
$112,000.00
496
008
REMOV STR (TRAFFIC SIGNAL POLE FOUNDATION)(2' BELOWXGL)
9
EA
$1,326.00
$10,608.00
$500.00
$4,000.00
$1,000.00
$8,000.00
$5,000.00
$40,000.00
500
001
MOBILIZATION
1
LS
$932,000.00
$932,000.00
$1,200,000.00
$1,200,000.00
$750,000.00
$750,000.00 $1,574,300.00
$1,574,300.00
502
001
BARRICADES, SIGNS, AND TRAFFIC HANDLINGS
33
MO
$ 71100.00
$234,300.00
53,000.00
$99,000.00
$9,000.00
$297,000.00
$3,500.00
$115,500.00
506
001
CONSTRUCTION EXITS (INSTALL) (TY 1)
1,033
BY
$ 28.54
$29,481.62
$10.00
$10,330.00
$25.00
$25,825.00
$20.00
$20,680.00
506
002
CONSTRUCTION EXITS (REMOVE)
1,033
BY
$ 9.60
$8,883.80
$5.00
$5,165.00
$7.15
$7,385.95
$6.00
$6,198.00
506
003
TEMP SEDIMENT CONTROL FENCE(INSTALL)
18,902
LF
$ 2.50
$47,255.00
$1.00
$18,902.00
$1.50
$28,353.00
$2.80
$52,92560
506
004
TEMP SEDIMENT CONTROL FENCE(REMOVE)
18,902
LF
$ 0.50
$9,451.00
$0.50
$9,451.00
$0.85
$12,286.30
$0.76
$14,365.52
506
005
EROSION CONTROL LOGS
4
EA
$ 315.00
$1,260.00
$60.00
$240.00
$40.00
$160.00
$152.00
$608.00
506
006
EROSION CONTROL LOGS (INSTL) (e")
70
EA
$ 142.00
$9,940.00
$60.00
$4,200.00
$40.00
$2,800.00
$152.00
$10,640.00
506
007
EROSION CONTROL LOGS (REMOVE)
70
EA
$ 11.70
$819.00
$20.00
$1,400.00
$900
$630.00
$53.00
$3,710.00
508
008
CONSTRUCTING DETOURS'
1,134
BY
$120.00
$1360027.20
$110.00
$124,740.00
$46.00
$52,164.00
$54.00
$61,238.00
529
001
CONIC CURB (TY 11)(MONO)(CL A) IS')
23,231
LF
$4.30
$99,893.30
$3.50
$81,308.50
$3.75
$87,118.25
$5.75
$133,578.25
530
001
DRIVEWAYS (CONC) (4-)
782
BY
$60.00
$46,920.00
$6600
$51,612.00
$77900
$8,214.00
$52.00
$40,664.00
530
002
DRIVEWAYS (CONIC)(6')
4,075
SY
$68.00
$277,100.00
$67.00
$273,025.00
$78.00
$317,850.00
$58.00
$236,350.00
531
001
CONC SIDEWALKS (4")
7,454
BY
$35.40
5263,871.60
$36.00
$268,344.00
$57.00
$424,878.00
$37.00
$275,798.00
531
1 002 1
CONC WHEELCHAIR RAMPS (4') TYPE 2
12
EA
$1,506.50
$18,078.00
$1,700.00
$20,400.00
$1,950.00
523,400.00
$1,500.00
$18,000.00
531
003
CONC WHEELCHAIR RAMPS 14'7 TYPE 7
34
EA
$1,482.94
$50,419.96
$1,400.00
$47,600.00
$1,550.00
$52,700.00
$1,300.00
$44,200.00
531
004
CONIC WHEELCHAIR RAMPS (4") TYPE 9
2
EA
$2,503.50
$5,007.00
$1,350.00
$2,700.00
$1,550.00
$3,100.00
$1,400.00
$2,800.00
531
005
CONIC WHEELCHAIR RAMPS (4') TYPE 10
22
EA
$1,996.54
$43,923.88
$16350.00
$29,700.00
$1,550.00
$34,100.00
$1,300.00
$28,600.00
532
006
CURB RAMP (SPECIAL)
2
EA
$2,797.50
$5,595.00
$1,800.00
$3,600.00
$2,200.00
$4,400.00
$1,590.00
$3,180.00
536
001
CONC MEDIANS B DIRECTIONAL ISLANDS(6-)(CLA)
150
BY
$100.00
$15,000.00
$80.00
$12.000.00
$96.00
$14,400.00
$88.00
$13,200.00
542
001
REMOVE STIR (METAL BEAM GUARD FENCE)
180
LF
$7.30
$1,314.00
$13.50
$2.43000
$8.00
$1,440.00
$3.00
$540.00
618001
T PVC SCHD 40 CONDUIT (Fiber Optics)
7,973
LF
$16.00
$127,588.00
$8.00
$63,784.00
$12.00
$95,676.00
$20.25
$161,453.25
818
002
6' STEEL CASING (Barad) (Fiber Optics)
135
LF
565.00
58,775.00
$300.00
$40,500.00
$70.00
$9,450.00
$350.00
$47,250.00
818
003 1
13- PVC SCHD 40 CONDUIT (INCL CEM STAB SAND BKFL)(Traffic Signal)
1,170
LF
$19.00
$22,230.00
$16.001
$18,720.00
$18.00
$21,060.00
$24.15
$28,255.50
zm
CITY OF BEAUMONT
BID TABULATION
WASHINGTON BOULEVARD PAVEMENT WIDENING PROJECT PHASE If (CORPORATE DRIVE to AMARILLO STREET) REBID
PROJECT NUMBER: PW0217-04
BIDS RECEIVED: MARCH 30, 2017
ALLCO, LLC
TRIPLE B SERVICES. L.L.P.
BRYSTAR
CONTRACTING, INC.
OLD CASTLE MATERIALS TEXAS INC.
Item
No,
Item
Code
Alt Description
Est7meted
Quantity
Unit
Masora
Unit
Price
Total
Unit
Price
Total
Unit
Price
Total
Unit
Price
Total
618
004
4" PVC SCHO 40 CONDUIT (INCL CEM STAB SAND BKFL) (Fiber Optics)
150
LF
$42.00
$6,300.00
$17.00
$2,550.00
$2800
$4,200.00
$29.25
$4,387.50
618
005
4" PVC SCHO 40 CONDUIT (INCL CEM STAB SAND BKFL) (Traffic Signal)
60
LF
$70.00
$4,200.00
$18.00
$1,080.00
$28.00
$1,680.00
$32.25
$1,935.00
624
002
GROUND BOX (TY A) (Fiber Opfica)
15
EA
$1,050.00
$15,750.00
$750.00
$11,250.00
$2,400.00
$36,000.00
$1,205.00
$18,975.00
624
003
GROUND BOX (TY A) (Traffic Signal)
18
EA
$850.00
$15,300.00
$800.00
$14,400.00
$1,575.00
$28,350.00
$1,265.00
$22,770.00
624
1 004
GROUND BOX (TY C) (Fiber Optica)
6
EA
$1,150.00
$6,900.00
$900.00
$5,400.00
$2,800.00
$16,800.00
$1,665.00
$9,990.00
636
001
ALUMINUM SIGNS (TYPE A)
82
SF
$33.00
$2,046.00
$28.00
$1,736.00
$50.00
$3,100.00
$37.00
$2,294.00
644
001
RELOCATE SM RD SN SUP 8 AM
55
EA
$250.00
$13,750.00
$440.00
$24,200.00
$450.00
$24,750.00
$415.00
$22,825.00
656
001
FDNS FOR TRAFFIC SIGNAL DEVICES (24 INCH DRILL SHAFT)
6
LF
$1,050.00
$6,300.00
$150.00
$960.00
$425.00
$2,550.00
$505.00
$3,030.00
882
001
4" (W) (SLD) REMOVABLE
27.612
LF
$0.54
$14,910.48
$0.70
$19,328.40
$0.75
$20,709.00
$0,69
$19,052.28
882
002
B"(W)(SLD) REMOVABLE
1,077
LF
$1.10
$1,184.70
$1.50
$1,615.50
$1.55
$109.35
$1.48
$1,593.98
662
003
24"(W)(SLD) REMOVABLE
340
LF
$3.45
$1,173.00
$7.00
$2,380.00
$7.25
$2,485.00
$6.60
$2,244.00
562
004
4"(Y)(SLD) REMOVABLE
22,121
LF
$0.53
$11,724.13
$0.70
$15,484.70
$0.75
$16,590.75
$0.69
$15,263.49
662
005
ARROW(W) REMOVABLE
10
EA
$69.00
$890.00
$155.00
$1,550.00
5155.00
$1,550.00
$142.00
$1,420.00
662
006
WORD(W) REMOVABLE
10
EA
$69.00
$690.00
$280.00
$2,800.00
$275.00
$2,750.00
$265.00
$2,650.00
666
007
REFL PAV MRK TY I (Y) 4- (SLD)(100MIL)
18,511
LF
$0.52
$9,625.72
$0.70
$12,957.70
$0.70
$12,957.70
$0.69
$12,772.59
888
002
REFL PAV MRK TY I(Y) 4- (BRK)(1 00MIL)
205
LF
$0.70
$143.50
$1.10
$225.50
$1.05
$21525
$1.06
$217.30
606
003
REFL PAV MRK TY I(W) 4-(BRK)(100MIL)
4,095
LF
$0.63
$2,579.85
$0.75
$3,071.25
$0.75
$3,071.25
$0.74
$3,030.30
866
004
REFL PAV MRK TV I(W) T(SLD)(100MIL)
1,029
LF
$0.80
$823.20
$0.80
$823.20
$0.80
$823.20
$0.80
$823.20
688
005
REFLPAVMRKTYI(W) 17(SLDX100MIL)
4,532
LF
$2.30
$10,423.60
$2.40
$70,876.80
$2.50
$11,330.00
$2.26
$10,242.32
866
006
REFL PAV MRK TY I (W) 24" (SLDK100MIQ
45
LF
$6.35
$285.75
$7.00
$315.00
$7.00
$315.00
$6.55
$294.75
886
007
REFL PAV MRK TY I(W)(WORD)
2
EA
$120.00
$240.00
$330.00
$660.00
$325.00
$650.00
$303.00
5606.00
686
008
REFL PAV MRK TY I(W)(ARROW)(100ML)
18
EA
$115.00
$2,070.00
$115.00
$2,070.00
$110.00
$1,980.00
$106. DO
$1,908.00
666
009
REFL PAV MRK TY I (W) (RAILROAD) (100MIL)
4
EA
$225.00
$900.00
$440.00
$1,760.00
$425.00
$1,700.00
$403.00
$1,612.00
666
010
REFL PAV MRK T' II (Y) 4- (SLD)
18,511
LF
$0.37
$6,849.07
$0.40
$7,404.40
$0.40
$7,404.40
$0.37
$6,849.07
886
011
REFL PAV MRK TY II (Y) 4' (BRK)
205
LF
$0.42
$86.10
WAS
$92.25
$0.45
$92.25
$0.42
$86.10
886
012
REFL PAV MRK TY II (W) 4" (BRK)
4,095
LF
$0.42
$1,719.90
$0.40
$1,638.00
$0.40
$1,638.00
$0.37
$1,515.15
666
013
REFL PAV MRK TV II (W) 6" (SLD)
1,029
LF
$0.77
$792.33
$0.50
$514.50
$0.50
$514.50
$0.48
$493.92
666
014
REFL PAV MRK TY II (W) 12' (SLD)
4,532
LF
$1.35
$6,118.20
$1.35
$6,118.20
$1.40
$6,344.80
$1.30
$5,891.60
666
015
REFL PAV MRK TY II (W) (24") (SLD)
45
LF
$2.60
$117.00
$3.30
$148.50
$3.15
$141.75
$3.05
$137.25
666
016
REFL PAV MRK TV II (WORD)
2
EA
$220.00
$440.00
$80.00
$100.00
$85.00
$170.00
$75.50
$151.00
686
017
REFL PAV MRK TY 11(W)(ARROW)
18
EA
$36.50
$657.00
$38.00
$884.00
$40.00
$720.00
$35.25
$634.50
886
018
REFL PAV MIRK TY 11 (W) (RAILROAD)
4
EA
$420.00
$1,7180.00
$110.00
$440.00
$110.00
$440.00
$101.00
$404.00
677
001
REMOVE PAVEMENT MARKINGS
30,000
LF
$0.44
$13,200.00
$0.44
$13,200.00
$0.45
$13,500.00
$0.42
$12,600.00
678
001
PAV SURF PREP FOR MRK (4'y
22,811
LF
$0.12
52,737.32
$0,101
$2,281.10
$0.12
$2,737.32
$0.11
$2,509.21
678
002
PAV SURF PREP FOR MRK (6)
1,029
LF
$0.27
$277.83
$0.15
$154.35
$0.20
$205.80
WAS
$164.64
678
003
PAV SURF PREP FOR MRK (12)
4,532
LF
$0.38
$1,722.16
SO.401
$1,812.80
$0.30
$1,359.6050.27
$1,223.64
878
004
PAV SURF PREP FOR MRK (24")
45
LF
$3.02
$135.90
$0.40
$18.00
$0.50
$22.50
$0.37
$7885
878
005
PAV SURF PREP FOR MRK (WORD)
2
EA
$47.00
$94.00
$11.00
$22.00
511.00
$22.00 1
$10.10
$20.20
CITY OF BEAUMONT
BID TABULATION
WASHINGTON BOULEVARD PAVEMENT WIDENING PROJECT PHASE 11 (CORPORATE DRIVE to AMARILLO STREET) REBID
PROJECT NUMBER: PW0217-04
BIDS RECEIVED: MARCH 30, 2017
001
ITench Safety System, compete in pace.
ALLCO, LLC
TRIPLE B SERVICES. L.L.P.
BRYSTAR
CONTRACTING, INC.
OLD CASTLE MATERIALS TEXAS INC.
Item
No.
Item
Code
Alt Description
Estimated
Quantity
Unit
Meaure
Unit
Price
Total
Unit
Price
Total
Unit
Price
Taal
Unit
Price
Total
678
006
PAV SURF PREP FOR MIRK (ARROW)
18
EA
$31.50
$567.00
$11.00
$198.00
$11.00
$198.00
$10.10
$18180
678
007
JPAV SURF PREP FOR MRK (RAILROAD)
4
EA
$110.00
$440.00
$28.00
$112.001
$30.00
$120.00
$26.50
$10600
$40000
001
TRAF SIG POLE ASSEM 1 ARM (STEEL) (28')
2
EA
$8,296.75
$16,593.50
$3,200.00
$6,400.00
$13,000.00
$26,000.00
$12,400.00
$24,800.00
$1,00000
002
TRAF SIG POLE ASSEM 1 ARM (STEEL) (32')
2
EA
$9,628.75
$19,257.50
$6,30000
$12,600.00
$14,01KIDO
$28,000.00
$12,900.00
$25,800.00
5900.00
003
TRAF SIG POLE ASSEM 1 ARM (STEEL) (50')
4
EA
$17,000.00
$68,000.00
$1840000
$73,600.00
$22,000.00
$88,000.00
$20,300.00
$81,200.00
r616
004
TRAF SIG POLE ASSEM 1 ARM (STEEL) (40)
1
EA
$18,000.00
$16,000.00
$18,000.00
$18,000.00
$16,500.00
$16,500.00
$18,300.00
$18,30000
$300.00
005
TRAF SIG POLE ASSEM 1 ARM (STEEL) (44')
3
EA
$15,400.00
$46,200.00
$18,200.00
$54,600.00
$17,500.00
$52,500.00
$19,800.00
$56,80000
$450.00
001
PEDESTAL POLE ASSEMBLY
1
EA
$6,300.00
$6,300.00
$2,00000
$2,000.00
$2,400.00
$2,400.00
$2,385.00
$2,385.00
$280.00
001
PED DETECT (PUSH BTN)
24
EA
$910.00
$21,840.00
$35000
$8,400.00
$1,800.00
$43,200.00
$1,155.00
$44,520.00
4640
1
15- CPP AASHTO M330 (DUAL GASKET)
8
LF
$150.00
$1,200.00
$115.00
$920.00
$80.00
$640.00
$212.00
$1,696.00
5000
001
RAILROAD FLAGMAN
1
LS
$39,800.00
$39,600.00
$25,000.00
$25,000.00
$17,000.00
$17,000.00
$50,500.00
$50,500.00
5000
002
UTILITY COORDINATION
1
LS
$20,000.00
$20,000.00
$20,000.00
$20,000.00
$20,000.00
$20,000.00
$20,000.00
$20,000.00
6035
001
LED LIGHTED STREET SIGNS
12
EA
$2,610.00
$33,720.00
$3,000.00
$36,000.00
$6,200.00
$74,400.00
$5,800.00
$69,600.00
9002
001
TUBE FILTER
140
EA
$182.00
$25,480.00
$62.00
$8,680.00
$100.00
$14,000.00
$28.50
$3,710.00
9003
001
REMOVE TUBE FILTER
140
EA
$32.00
$4.480.00
$20.00
$2,800.00
$5.00
$700.00
$10.15
$1,421.00
$3,900.00
$42,900.00
SUBTOTAL - ROADWAY AND DRAINAGE
$47,850.00
$3,755.00
$41,305.00
$14,378,118,67
002
$14,120,900.86
5
$14,062,868.92
$500.00
$14,470,640.78
WATER AND SANITARY SEWER UTILITIES
712
001
ITench Safety System, compete in pace.
LF
$1.00
$9,719.00
$1.00
$9,719.00
$0.15
$1,457.85
$0.58
$5,637.02
801
001
Furnish & Install 6"x6'MJ Tee, complete in place,
EA
$250.00
$500.00
$350.00
$700.00
$345.00
$690.00
$299.00
$598.00
801
002
Fumish & Install 8'x8" MJ Tee, complete in place.
EA
$335.00
$2,010.00
$430.00
$258000
$435.00
$2,610.00
$424.00
$2,544.00
801
003
Fumish & Install 8'x6"MJ Tee, cornplete in place.
R9,719
EA
$310.00
$3,100.00
$40000
$4,000.00
$400.00
$4,000.00
$371.00
$3,71000
801
004
Furnish & Install 8"XS" MJ Cross, complete in place.
EA
$400.00
$2,000.00
$1,00000
$5,000.00
$525.00
$2,625.00
$512.00
$2,560.00801
005
4 u-sh & Install 8'X6" MJ Cross, complete in place.
EA
$375.00
$750.00
5900.00
$1,800.00
$485.00
$97000
$461.00
$922.00
801
006
Fumish & IrMall 8" MJ Adapter, compete in pace,.
EA
$225.00
$1,800.00
$400.00
$3,200.00 1$315.00
$2.520.00
$285.00 1
$2,280.00
801
007
Furnish & Install 6" MJ Adapter, compete in pace.
6
EA
$165.00
$990.00
$300.00
$1,800.00
$245.00
$1470.00
$194.00
$1,164.00
001
1 008
Furnish & Install 8' Hymsx Adapter, compete in pace.
3
EA
$1,275.00
$3,825.00
$450.00
$1,350.00
$435.00
$1,305.00
$429.00
$1,287.00
801
009
Furnish & Install TW'* MJ Reducer, compete in dace.
2
EA
$175.00
$350. DO
$280.00
$560.00
$260.00
$520.00
$208.00
$416.00
001
010
Furnish & Install 8'X2" MJ Tap Cap, compete in dace.
2
EA
$150.00
$300.00
$240.00
$480.00
$135.00
$270.00
$157.00
$314.00
801
011
Furnish & Install 6X2" MJ Tap Cap, canplete in pace.
3
EA
$115.00
$345.00
$180.00
$540.00
$100.00
$300.00
$114.00
$342.00
801
012
Furnish It Install 8" MJ with 45 degree bend, complete in pace.
40
EA
$225.00
$9,000.00
$350.00
$14,000.00
$290.00
$11,60000
$257.00
$10,280.00
801
013
Fumish & Install 8" MJ with 22.5 degree bend, complete in place,.
2
EA
$225.00
$450.00
$340.00
$680.00
$300.00
$600.00
$257.00
$514.00
S01
014
Fumish & Install 8' MJ with 11.25 degree bend, complete in place.
2
EA
$210.00
$420.00
$280.00
$560.00
$285.00
$570.00
$247.00
$494.00
Sol
015
Fumish & Install 6" MJ with 45 degree bendcomplete in pace.
12
EA
$165.00
$1,980.00
$250.00
$3,000.00
$240.00
$2,880.00
$186.00
$2,232.00
808
001
Furnish & Install Fire Hydrant Assembly, compete in pace,.
11
EA
$3,545.00
$38.995.00
$3,900.00
$42,900.00
$4,350.00
$47,850.00
$3,755.00
$41,305.00
808
002
Remove & Salvage Ejcisbng Fire Hydrant Aseemby, compete in pace..
5
EA
$500.00
$2.500.00
$350.00
$1,750.00
$750.00
$3,750.00
$1,025.00
$5,125.00
810
002
Fumish & Install 2" HOPE SDR -9 PE 3408 Blue waterline, complete in place.
20
LF
$15.00 r
$300.00
$18.00
$360.00
$38.00
$76000
$22.50
$450.00
Page 4
CITY OF BEAUMONT
BID TABULATION
WASHINGTON BOULEVARD PAVEMENT WIDENING PROJECT PHASE II (CORPORATE DRIVE to AMARILLO STREET) REBID
PROJECT NUMBER: PW0217-04
BRYSTAR
OLD CASTLE MATERIALS TEXAS INC.
BIDS RECEIVED: MARCH 30, 2017
ALLCO, LLC
TRIPLE B SERVICES. L.L.P.
CONTRACTING, INC.
kern
Item
Estlntatad
Unit
Unit
Total
Unit
Total
Unit
Total
Unit
Total
No.
Code
Aft Description
Quantity
Mesure
Price
Price
Price
Price
810
003
Fumish & Install 6'vc clans 150-C-900 PVC mainline, complete in place.
1,357
LF
$87.63
$118,913.91
$65.00
$88,205.00
$8300
$112,631.00
$80.00
$108,560.00
810
004
Fumish & Install 8" vc clans 150-C-900 PVC watedine, complete in place,.
8,362
LF
$89.83
$751,158.46
$80.00
$M,960.00
$84 00
$702,408.00
$82.00
$685,684.00
810
005
Furnish & Install Temporary Water Service Connections, complete in place.
1
LS
$8,000.00
$8,000.00
$5,600.00
$5,600.00
$2000000
$20,000.00
$4,300.00
$4,300.00
810
006
iFurnish and Install Temporary Fire Protection, complete in place.
500
LF
$25.50
$12,750.00
$35.00
$17,500,01)
$40.00
$20,0W00
$37.00
$18,500.00
811
001
Fumish & Install 6' Resilient Wedge Gate Valve & Valve Box as per Sections 805
and 811 of the specifications, compete in dace.
9
EA
$935.00
$8,415.00
$900.00
$8,100.00
$1,000.00
$9,000.00
$1,022.00
$9,19800
811
002
Fumish & Install 8' Resilient Wedge Gate Valve & Valve Box as per Sedans 805
and 811 of the specifications, complete in place.
35
EA
$1,260.00
544,100.00
$1,300.00
$45,500.00
$1,400.00
$49,000.00
$1,580.00
$54,600.00
2505
001
FF ish & Install 2' HDPE PE3408 SDR -9, 200 psi short side service
11
EA
$1,085.00
$11,935.00
$1,500.00
$16,500.00
$1,900.00
$20,900.00
$1,095.00
$12,045.00
actions, all in strict accordance with planar and specifications.
2505
002
Furnish & Install 2' HDPE PE3408 SDR -9. 200 psi long side service connections.
all in strict accordance with plans and specifications.
14
EA
$1,200.00
$76,800.00
$1,500.00
$21,000.00
$2 400 00
$33,600.00
$1,270.00
$17,780.00
2505
003
Furnish & Install 1- HDPE PE3408 SDR -9, 200 psl short side service
connections, all in strict accordance with plane and sp-ficatons.
279
EA
$475.00
$132,525.00
$800.00
$223,200.00
$1,000.00
$279,000.00
$728.00
$202,554.00
2505
004
Furnish & Install l' HDPE PE3408 SDR -9, 200 psi long side service connections.
91
EA
$580.00
$52,780.00
$800.00
$72,800.00
$1,800.00
$163,800.00
$750.00
$68,250.00
a1I in strict accordance wet plans and specifications.
Remove & Replace existing Air Relase Valve and pipe connection to existing
2505
005
main & meter box, all in strict accordance with plans and specifications "Water
4
EA
$1,525.00
$8,100.00
$4,600.00
$18,400.00
$1,750.00
$7,000.00
$1,508.00
$6,032.00
Utilities Specification hem 719 Air Release Valves".
MANHOLES - REMOVE&REPLACE EXISTING SANITARY SEWER
708
001
STRUCTURES WiFIBERGLASS MANHOLES(<12 FT.), complete in place, all in
11
EA
$2,610.00
$28,710.00
$6,800.00
$74,800.00
$5,050.00
$55,550.00
$5,880.00
$64,680.00
strict accordance with pians and specifications.
MANHOLES - REMOVE & REPLACE EXISTING SANITARY SEWER
708
002
STRUCTURES W/FIBERGLASS MANHOLES (>12 FT,), complete in dace, all in
3
EA
$4,325.00
$12,975.00
$7,000.00
$21,000.00
$6,800.00
$20,400.00
$6,917.00
$20,751.00
strict accordance with plans and specifications.
MANHOLES - FURNISH B INSTALL FIBERGLASS SANITARY SEWER
708
003
STRUCTURES (<12 FT.), complete in dace, all in strict accordance cans plana
4
EA
$2,450.00
$9,800.00
$5,200.00
$20,800.00
$4,450.00
$17,800.00
$5,400.00
$21,600.00
and specifications.
MANHOLES - FURNISH & INSTALL FIBERGLASS SANITARY SEWER
708
004
STRUCTURES (>12 FT.), complete in place, all in strict accordance With pians
2
EA
$3,870.00
$7,740.00
$5.200.00
$10,400.00
$6,450.00
$12,900.00
$6,225.00
$12,450.00
and specifications.
Replacement of 4" short side service connection up to property line, w4" PVC
2534
001
Schedule 40 pipe, complete in place, all in strict accordance wth pians and
24
EA
$485.00
$11,660.00
$1,300.00
$31,200.00
$600.00
$14,400.00
$530.00
$12,720.00
specifications
Repiacemem of 4" long side service connection up to property line, w4" PVC
2534
002
Schedule 40 pipe, complete in place, all in strict accordance with plane and
28
EA
$600.00
$16,800.00
$2,000.00
$56,000.00
$1,300,00
$36,400.00
$1,384.00
$38,752.00
specifications.
4020
001
6' HDPE SDR -17 Poe Burst Sanitary Sewer Mains (6.63" O.D.), complete in
24
LF
$39.25
$942.00
$500.00
$12,000.00
$100.00
$2.400.00
$175.00
54,200.00
place, all in strict accordance cath pians and specifications.
4020
002
' HDPE SDR -17 Pipe Burst Sanitary Sewer Mains (10.75"53D.), complete in
P407
LF
$53.32
$21,701.24
$120.00
$48,840.00
$132.00
$53,724.00
$88.00
$35,818.00
place, all in strict accordance with pians and specifications
4020
003
18' HDPE SDR -17 Pipe Burst Sanitary Sewer Mains (18.00" O.D.), complete in
1,163
LF
$88.32
$77,130.18
$290.00
$337,270.00
$233.00
$270,979.00
$272.00
5318,338.00
pace, all in strict accordance with plans and specifications
4020
004
pe''HHOPE SDR -17 Rpe Buret Sanitary Sewer Mains (18.00" O.D.), complete in
406
LF
$74.32
$30,173.92
$305.00
$123,830.00
$265.00
$107,590.00
$283.00
$114,898.00
Furnish & Install 15" Sanitary Sewer Lines, Utilizing 154m h PVC SDR-26(for
4020
005
open trench) or I1 -h solid well polyethylene pipe (HDPE), PE 3408, ASTM
1,039
LF
$101.08
$105,022.12
$130.00
$135,070.00
$188.00
$195,332.00
$145.00
$150,655.00
F714 SDR 1J for buistin crushin cons ate in ce
furnish & Install 6' Sanitary Sewer Unes, Utilizing 64nch PVC SDR-26(for open
4020
006
trench) or &rich solid wall polyethylene pipe (HDPE), PE 3408, ASTM F714,
480
LF
585.07
$40,833.60
$76.00
$36.480.00
$75.00
$36,000.00
$118.00
$56,640.00
SDR 17 (for pipe budding/crushing) complete in pace,
SUBTOTAL -WATER AND SANITARY SEWER
$1,608,279.41
$2,188,434.00
$2,327,561.85
$2,119,176.02
TOTAL CONSTRUCTION COST
$15,984,367.88
$16,309,334.85
$16,390,520.77
$18,689,716.81
RM
CITY OF BEAUMONT
BID TABULATION
WASHINGTON BOULEVARD PAVEMENT WIDENING PROJECT PHASE II (CORPORATE DRIVE to AMARILLO STREET) REBID
PROJECT NUMBER: PW0217-04 BRYSTAR OLD CASTLE MATERIALS TEXAS INC.
BIDS RECEIVED: MARCH 30, 2017 ALLCO, LLC TRIPLE B SERVICES. L.L.P. CONTRACTING, INC.
Item Item Estimated Unit Unit Total Unit Total Unit Tofal Ur" Total
No. Code Alt Description Quantity Meaure Price Price Price Price
01 TF RN4 TF a
4640
001
A HDPE 15'
96
LF
524.90
52,390.40
577.00
57,392.00
564.00E$4'.4
084.00
581 CO
57,776.00
4640
002
A HDPE 18'
527
LF
$30.35
$15,994.45
$100.00
552,700.00
585.00795.00
$85.00
544,795.00
4640
003
A HOPE 24'
3,549
LF
$37.08
5131,832.41
$115.00
5408,135.00
$104.00
$098.00
$93.00
$330,057.00
4640
004
A HDPE 3D"
820
LF
$136.60
$112,012.00
$118.00
$96,760.00
$144D0080.00
$97.00
$79,540.00
4540
005
A HDPE 36"
1799
LF
$142.45
$256,267.55
$120.00
$215,880.00
$168.D0232.00
$108.00
$194,292.00
4640
006
A HDPE 42"
1,144
LF
$156.85
$179,436.40
$145.00
$165,880.00
$203.00232.00
$128.00
$146,432.00
4640
007
A HDPE48"
1,540
LF
$170.15
5262,031.00
E155.00
$238,700.00
$235.00,900.00
5140.00
5215,800.00
4640
DOB
A HDPE 54"
1,372
LF
$226.25
$310,415.00
$285.00
$391,020.00
$321.00
5440,412.00
$219.00
$3D0,468.00
4640
I 008
I A JHDPEW
297
LF
5231.30
$68,696.10
$285.00
584,645.00
$330.00
$98,010.00
$213.00
$83,281.00
TOTAL ALTERNATE A
$1,338,878.31
$1,661,112.00
$1,874,821.00
$1,362,221.00
Page 6
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Council hereby approves the award of a contract to Allco, L.L.C., of
Beaumont, Texas, in the amount of $15,984,397.88 for the Washington Boulevard
Pavement Widening Phase II (Corporate Drive to Amarillo Street) Project; and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute a Contract with Allco, L.L.C., of Beaumont, Texas, for the
purposes described herein.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 25th day of
April, 2017.
- Mayor Becky Ames -
01
April 25, 2017
Consider a resolution authorizing a contract for property insurance coverage for various city
owned buildings and assets.
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Tyrone E. Cooper, City Attorney
MEETING DATE: April 25, 2017
REQUESTED ACTION: Consider a resolution authorizing a contract for property insurance
coverage for various city owned buildings and assets.
Higginbotham, of Port Arthur, Texas is the City's broker of record for securing the City's
property insurance. The proposed annual premium is based on a total building value of
$240,326,185. The cost of the policy for the year is $962,552.55, a 4.35% decrease from last
year's premium of $1,002,131. The net rate per $100 valuation, based on the insured value
decreased from $0.4015 to $0.3841 from last year. The policy renewal will be in effect from
May 1, 2017 to May 1, 2018.
Companies providing insurance are layered with exposure limited to the amount of damage
incurred. All risk coverage, including Flood and Earth Movement, is provided by AmRisc, LP,
AXIS, Lloyds, First Specialty Insurance, Westchester, RSUI Indemnity, QBE Specialty,
Evanston, and Liberty Surplus. Boiler and machinery coverage is provided by Liberty Mutual
Fire Insurance Company. Terrorism coverage is provided by Lloyd's of London.
The deductibles per occurrence for the new policy are as follow:
DEDUCTIBLES
Fire and All Other Perils excluding wind
$50,000
Flood except Flood Zone A and Shaded X
$100,000
Flood - Zone A and Shaded X
$500,000
Windstorm (Named Storms)
2% of Scheduled Value
All other Wind/Hail/Earthquake
$50,000
Boiler and Machinery
$25,000
All insurance companies providing coverage in the new policy are A.M. Best rated at A and
A+15. A binder to the policy will be issued May 1 for primary coverage.
FUNDING SOURCE
General Fund - Public Works Department.
RECOMMENDATION
Approval of resolution.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to execute a contract for fire,
extended coverage, flood and quake property insurance in the amount of $962,552.55
through Higginbotham, of Port Arthur, Texas, as broker, for all risk coverage, including
Flood and Earth Movement provided by AmRisc, LP, AXIS, Lloyds, First Specialty
Insurance, Westchester, RSUI Indemnity, QBE Specialty, Evanston, and Liberty Surplus
effective May 1, 2017; boiler and machinery coverage provided by Liberty Mutual Fire
Insurance Company effective May 1, 2017; and, terrorism coverage provided by Lloyd's
of London effective May 1, 2017.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 25th day of
April, 2017.
- Mayor Becky Ames -
PUBLIC HEARING
Dangerous Structures
April 25, 2017
Consider an ordinance declaring certain structures to be dangerous structures and ordering their
removal within 10 days or authorizing the property owner to enroll the dangerous structure in a
work program
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
J>3
PREPARED BY: Chris Boone, Planning and Community Development
Director
MEETING DATE: April 25, 2017
REQUESTED ACTION: City Council, after conducting a public hearing, consider an
ordinance to declare the following sixty (60) structures to
be unsafe structures and order the owners to raze the said
structures within ten (10) days. If the property owner fails
to comply within ten (10) days, staff is requesting City
Council authorization to demolish these structures without
further notification to the property owner or City Council
action. Additionally, if the property owner of a structure
requests and is authorized by City Council to enroll in a
work program, all delinquent taxes shall be paid in full or a
payment plan shall be established prior to enrollment in the
work program. Enrollment in the work program shall occur
within ten days after the effective date of this ordinance.
1.
1096 Alabama (steel structure)
2. 3590 Avenue B & shed
3.
555 Avenue C & shed
4. 2540 Blanchette
5.
850 Boyd & shed
6. 3040 Case
7.
975 Catalpa
8. 252 E Chapin
9.
2430 Clearview
10. 2510 College (commercial)
11. 3245 Corley
12. 5440 Dewberry
13.
1310 Doucette (auxiliary building only)
14. 1765 Earl
15.
3684 Edmonds
16. 1346 Euclid
17. 2275 Evalon (garage apartment)
18. 1240 Ewing
19. 2290 Fillmore (commercial)
20. 725 Fulton
21. 2150 Forrest
22. 2195 Franklin & garage
23. 1975 Glasshouse & garage
24. 1685 Goldsborough & auxiliary buildings
25. 2875 Goliad & shed
26. 4185 Grandberry (garage)
27. 2909 Gulf (commercial)
28. Address has been removed
29. 4215 Hester & auxiliary buildings
30. 1993 Ives (garage apartment)
31. 835 Jefferson (commercial)
32. 232 E Lavaca & shed
33. 2265 Leight
34. 2360 Liberty & garage
35. 3650 Lorilee
36. 2275 E Lucas & garage
37. 4660 Maddox
38. 1395 Magnolia
39. 3469 Magnolia
40. 3963 Magnolia (commercial)
41. 14 Mariposa
42. 4970 Metz & auxiliary buildings
43. 295 Myrna Loy & shed
44. Address has been removed
45. 4260 Park
46. 4495 Park & shed
47. 2720 Pennsylvania
48. 265 E Pipkin
49. 2450 Ranier & shed
50. 1440 Roberts & shed
51. 925 Royal & shed
52. 2795 San Jacinto
53. 3954 St Helena
54. 3990 St Helena
55. 3250 Shannon
56. 3430 Taliaferro & auxiliary building
57. 1308 Victoria & garage
58. 1550 Wall
59. 3435 Waverly
60. 660 Woodrow
BACKGROUND
These structures have been inspected by the Building Codes Division and found to be unsafe
structures as defined by the City of Beaumont's Code of Ordinances, Chapter 24, Article 24.04
Unsafe Substandard Structures, Division 1, Sec. 14.04.001 of the 2015 International Property
Maintenance Code. Additionally, these structures have deteriorated to a condition that they are
no longer considered suitable for repair.
FUNDING SOURCE
City may incur the cost of demolition. Sources may include the General Fund and Community
Development Block Grant (CDBG) funding.
RECOMMENDATION
Approval of the ordinance.
PUBLIC HEARING: April 25, 2017 Unsafe Substandard Structures
Consider approval of an ordinance declaring certain structures to be unsafe substandard
structures and ordering their removal within 10 days or authorizing the property owner to enroll
the unsafe structure in a work program.
1. 1096 Alabama (steel structure)
2. 3590 Avenue B & shed
3. 555 Avenue C & shed
4. 2540 Blanchette
5. 850 Boyd & shed
6. 3040 Case
7. 975 Catalpa
8. 252 E Chapin
9. 2430 Clearview
10. 2510 College (commercial)
11. 3245 Corley
12. 5440 Dewberry
13. 1310 Doucette (auxiliary building only)
14. 1765 Earl
15. 3684 Edmonds
16. 1346 Euclid
17. 2275 Evalon (garage apartment)
18. 1240 Ewing
19. 2290 Fillmore (commercial)
20. 725 Fulton
21. 2150 Forrest
22. 2195 Franklin & garage
23. 1975 Glasshouse & garage
24. 1685 Goldsborough & aux bldgs
25. 2875 Goliad & shed
26. 4185 Grandberry (garage)
27. 2909 Gulf (commercial)
28. Address has been removed
29. 4215 Hester & auxiliary buildings
30. 1993 Ives (garage apartment)
31. 835 Jefferson (commercial)
32. 232 E Lavaca & shed
33. 2265 Leight
34. 2360 Liberty & garage
35. 3650 Lorilee
36. 2275 E Lucas & garage
37. 4660 Maddox
38. 1395 Magnolia
39. 3469 Magnolia
40. 3963 Magnolia (commercial)
41. 14 Mariposa
42. 4970 Metz & auxiliary buildings
43. 295 Myrna Loy & shed
44. Address has been removed
45. 4260 Park
46. 4495 Park & shed
47. 2720 Pennsylvania
48. 265 E Pipkin
49. 2450 Ranier & shed
50. 1440 Roberts & shed
51. 925 Royal & shed
52. 2795 San Jacinto
53. 3954 St Helena
54. 3990 St Helena
55. 3250 Shannon
56. 3430 Taliaferro & auxiliary building
57. 1308 Victoria & garage
58. 1550 Wall
59. 3435 Waverly
60. 660 Woodrow
ORDINANCE NO.
ENTITLED AN ORDINANCE FINDING CERTAIN
STRUCTURES TO BE PUBLIC NUISANCES AND
ORDERING THEIR DEMOLITION AND REMOVAL OR
REPAIR; PROVIDING FOR SEVERABILITY AND
PROVIDING FOR A PENALTY.
BE IT ORDAINED BY THE CITY OF BEAUMONT:
Section 1.
That the City Council of the City of Beaumont hereby finds and declares the
buildings located at:
1. 1096 Alabama (steel structure)
2. 3590 Avenue B & shed
3. 555 Avenue C & shed
4. 2540 Blanchette
5. 850 Boyd & shed
6. 3040 Case
7. 975 Catalpa
8. 252 E Chapin
9. 2430 Clearview
10. 2510 College (commercial)
11. 3245 Corley
12. 5440 Dewberry
13. 1310 Doucette (auxiliary building only)
14. 1765 Earl
15. 3684 Edmonds
16. 1346 Euclid
17. 2275 Evalon (garage apartment)
18. 1240 Ewing
19. 2290 Fillmore (commercial)
20. 725 Fulton
21. 2150 Forrest
22. 2195 Franklin & garage
23. 1975 Glasshouse & garage
24. 1685 Goldsborough & auxiliary
buildings
25. 2875 Goliad & shed
26. 4185 Grandberry (garage)
27. 2909 Gulf (commercial)
28. Address has been removed
29. 4215 Hester & auxiliary buildings
30. 1993 Ives (garage apartment)
31. 835 Jefferson (commercial)
32. 232 E Lavaca & shed
33. 2265 Leight
34. 2360 Liberty & garage
35. 3650 Lorilee
36. 2275 E Lucas & garage
37. 4660 Maddox
38. 1395 Magnolia
39. 3469 Magnolia
40. 3963 Magnolia (commercial)
41. 14 Mariposa
42. 4970 Metz & auxiliary buildings
43. 295 Myrna Loy & shed
44. Address has been removed
45. 4260 Park
46. 4495 Park & shed
47. 2720 Pennsylvania
48. 265 E Pipkin
49. 2450 Ranier & shed
50. 1440 Roberts & shed
51. 925 Royal & shed
52. 2795 San Jacinto
53. 3954 St Helena
54. 3990 St Helena
55. 3250 Shannon
56. 3430 Taliaferro & auxiliary building
57. 1308 Victoria & garage
58. 1550 Wall
59. 3435 Waverly
60. 660 Woodrow
to be public nuisances in that said buildings violate Chapter 24, Article 24.04, Section
24.04.001 of the Code of Ordinances of the City of Beaumont and are for want of
repairs, or by reason of age or dilapidated, decayed, unsafe or unsanitary condition, or
otherwise unfit for human habitation, or otherwise likely to endanger the health, safety
or general welfare of the citizens of the City.
Section 2.
In accordance with Article XVII, Section 2, of the Charter of the City of Beaumont,
Chapter 24, Article 24.04 of the Code of Ordinances of Beaumont, Texas, it is hereby
ordered that the owner or owners of the above described buildings demolish and
remove said structures within ten (10) days of the effective date of this ordinance.
If the property owner(s) fail(s) to comply within ten (10) days, Council orders that
the property be demolished without further notification to the property owners or City
Council action.
Section 3.
That if any section, subsection, sentence, clause or phrase of this ordinance, or
the application of same to a particular set of persons or circumstances should for any
reason be held to be invalid, such invalidity shall not affect the remaining portions of this
ordinance, and to such end the various portions and provisions of this ordinance are
declared to be severable.
Section 4.
That any person who violates any provision of this ordinance shall, upon
conviction, be punished as provided in Section 1.01.009 of the Code of Ordinances of
Beaumont, Texas.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 25th day of
April, 2017.
- Mayor Becky Ames