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Home My WebLink AboutRES 17-044RESOLUTION NO. 17-044 WHEREAS, bids were received for a three (3) year contract, with an option for two (2) renewals of one (1) year each, for the purchase of unleaded gasoline and diesel fuel for automated fuel sites on City property; and, WHEREAS, Fleetcor Technologies Operating Company dba Fuelman, of Norcross, Georgia, submitted a bid for the supply of unleaded gasoline and diesel fuel as follows: LOCATIONS OPIS PADD 3 POSTED RATE PLUS OPIS PADD 3 POSTED RATE PLUS Unleaded Diesel City -owned consignment locations $0.134 / gal $0.134 / gal Retail locations $0.124 / gal $0.244 / gal Unattended locations $0.144 / gal $0.144 / gal and, WHEREAS, the City Council is of the opinion that the bid submitted by Fleetcor Technologies Operating Company dba Fuelman, of Norcross, Georgia, should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bid submitted by Fleetcor Technologies Operating Company dba Fuelman, of Norcross, Georgia, for the supply of unleaded gasoline and diesel fuel for automated fuel sites, as shown above, be accepted by the City of Beaumont; and, THAT the City Manager be and he is hereby authorized to execute a contract with Fleetcor Technologies Operating Company dba Fuelman for the purposes described herein. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 28th day of February, 2017. a�or Becky A nes - TEXAS March 6, 2017 ATTN: Todd House, President, North American Fuel Card ATTN: Mark Roberts, Director, Bids & Contracts FleetCor Technologies Operating Company, LLC d.b.a. Fuelman 5445 Triangle Parkway, Suite 400 Norcross, GA 30092 RE: Tri-Annual Contract for Motor Fuels (Gasoline and Diesel), Fuel Card System, and Emergency Fuel Bid No. PF0117-04 Dear Vendor: Via email: todd.house(a�fleetcor.com Via email: markroberts(a)-fleetcor.com No. of Pages: 5 Please be advised that your company has been awarded Section I of the above referenced contract for the City of Beaumont. The prices and provisions of the agreement are stated in Bid No. PF0117-04. The details of the contract are shown on the following pages. The City acknowledges and, under the following conditions, accepts the exception noted in Section I, page 30, "Brand or Trade Name" of FleetCor's bid response as follows: "FleetCor reserves the right to never bill the City for any purchase at a price below FleetCor's cost to settle with the card accepting merchant and in the event the Customer's price calculates to be below FleetCor's cost to settle with the Merchant, FleetCor's cost shall apply," herein, FleetCor's Never Below Cost Rule. Should Fleetcor elect to implement its Never Below Cost Rule, then FleetCor shall supply, at sixty (60) day intervals, a report detailing information on all contract pricing exception transaction resulting from the foregoing exception. FleetCor shall, within the first year of the contract, create a reporting function to supply this same information on a monthly basis. If FleetCor chooses not to implement its Never Below Cost Rule then the report detailing information on all contract pricing exception transactions will not be required. Customer's payments to FleetCor, including late fees, interest on overdue payments and entitlement attorney's fees are controlled exclusively by Section 2251 of the Texas Government Code. To the extent that there is a conflict between this agreement and section 2251, et seq. the latter shall control. DATE BID AWARDED: February 28, 2017 (Resolution No. 17-044 - attached) CONTRACT BEGINS: March 1, 2017 CONTRACT ENDS: February 29, 2020 The initial term of the contract is for three (3) years with options to renew for two (2) additional one (1) year terms. PURCHASING T 409.880.3720 0 F 409.880.3747 PO Box 3827 1 Beaumont, TX 77704 801 Main St. I Suite 315 1 Beaumont, TX 77701 beau monttexas.gov FleetCor Technologies Operating Company, LLC d.b.a. Fuelman Award Letter Tri-Annual Contract for Motor Fuels (Gasoline and Diesel), Fuel Card System, and Emergency Fuel Bid No. PF0117-04 March 6, 2017 Page 2 All orders shall be accompanied by a Purchase Order number. The Purchase Order number must appear on all delivery tickets and invoices. Payment by City to Vendor shall be made in accordance with the requirement of Texas Government Code §2251.021. If you need any further information, please contact the Purchasing Division at (409) 880-3720. Sincerely, &2-&d, Patrick J. Bardwell Purchasing Manager G:\BIDS - DO NOT MOVE OR DELETEI\Pu17\Pu-F-17\PF0117-04_award_Sectlon I_Fleetcor_Fuelman.doc cc: Todd Simoneaux, Finance Tim Ocnaschek, Police/EOC Jeff Harville, Fleet Maintenance Mike Custer, EOC Anne Huff, Fire Dept. Keith Folsom, Facilities Maintenance FleetCor Technologies Operating Company, LLC d.b.a. Fuelman Award Letter Tri-Annual Contract for Motor Fuels (Gasoline and Diesel), Fuel Card System, and Emergency Fuel Bid No. PF0117-04 March 6, 2017 Page 3 BID TABLE Tri-Annual Contract for Motor Fuels (Gasoline and Diesel), Fuel Card System, and Emergency Fuel (Re -Bid) Bid No. PF0117-04 SECTION I - SERVICE FEES FOR FUEL DISPENSES FROM AUTOMATED FUELING SITES * DO NOT INCLUDE TAXES IN SERVICE FEES DESCRIPTION +OPIS PADD 3 POSTED RATE (BEAUMONT RACK FOR PREVIOUS WEEK) $ 0.134 /galIon City -owned consignment location $ 0.124 /gallon Off -site retail locations UNLEADED REGULAR GASOLINE $ 0.144 /gallon Unattended sites $ 0.134 /gallon City -owned consignment location $ 0.244 /gallon Off -site retail locations ULTRA -LOW SULFUR DIESEL $ 0.144 /gallon Unattended sites BRAND OR TRADE NAME: