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Home My WebLink AboutORD 17-002ORDINANCE NO. 17-002 AN ORDINANCE OF THE CITY OF BEAUMONT, TEXAS, PROVIDING FOR A GENERAL ELECTION TO BE HELD ON THE 6T" OF MAY, 2017 FOR THE PURPOSE OF ELECTING A MAYOR, FOUR (4) WARD COUNCILMEMBERS (WARDS I, II, III AND IV) AND TWO (2) COUNCILMEMBERS-AT-LARGE; AND DESIGNATING POLLING PLACES AND APPOINTING ELECTION OFFICIALS FOR SUCH ELECTION; PROVIDING THE FORM OF THE BALLOT AT SUCH ELECTION; DIRECTING THE GIVING OF NOTICE OF SUCH ELECTION; PROVIDING FOR A JOINT ELECTION WITH THE BEAUMONT INDEPENDENT SCHOOL DISTRICT AND PORT OF BEAUMONT, AND CONTAINING OTHER PROVISIONS RELATING TO THE SUBJECT. BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. In accordance with the City Charter, the Constitution, and general laws of the State of Texas, a general municipal election is hereby called and ordered for the first Saturday in May, 2017, the same being the 61h day of said month, at which election all qualified voters residing within the corporate limits of the City of Beaumont may vote for the purpose of electing a Mayor, Councilmembers to Wards I, II, III and IV and two (2) Councilmembers-At-Large for full term. Section 2. No person's name shall be placed upon the official ballot as a candidate for any of the above -mentioned positions unless such person has filed his or her sworn application in writing, as provided by Section 141.031, Section 143.004, and Section 143.007 of the Texas Election Code, and Article IV, Section 5 of the Charter of the City of Beaumont, with the City Clerk, not later than five o'clock (5:00) p.m. on the seventy eighth (78th) day before the date of such election. The City Clerk shall note on the face of each such application the date and time of its filing. A declaration of write-in candidacy must be filed with the City Clerk as provided by Section 146.054 of the Texas Election Code, not later than five o'clock (5:00) p.m. of the seventy-fourth (74th) day before election day. Section 3. Said election shall be held jointly with the Beaumont Independent School District and the Port of Beaumont in accordance with Chapter 271 of the Texas Election Code; and the City Clerk of the City of Beaumont, Texas, agrees to coordinate, supervise, and handle all aspects of administering said joint election in accordance with the provision of the Texas Election Code and as outlined in their terms of agreement contained herein: a) The expenses of the election shall be divided with each governmental entity paying an equitable share of said expenses. b) Single ballot forms shall be used which shall contain the City of Beaumont with a Mayor, four (4) Ward Councilmembers, and two (2) Councilmembers-at-Large, the Port of Beaumont will have two (2) Port Commissioners and the Beaumont Independent School District will have five (5) Single -Member District Trustees and two (2) At -Large Trustees c) The City Clerk's office shall be responsible for the appointment of all election judges which is attached hereto as Exhibit "A" d) Location of polling places is attached hereto as Exhibit "A". e) One set of ballot boxes shall be used and records for all elections shall be combined. f) The City Clerk of the City of Beaumont is designated as the general custodian of all election records for the joint election. g) Early voting shall be held jointly, and the City Clerk shall serve as the joint early voting clerk. The joint early voting shall be conducted between the hours of 8:00 a.m. to 5:00 p.m., including any extended or weekend hours, at the early voting place or places at which the early voting clerk regularly conducts early voting for the City. The early voting clerk shall receive applications for early voting ballots to be voted by mail in accordance with Texas Election Code, Section 81.001, et. Seq. The remaining procedures for conducting early voting by mail shall be completed by the City Clerk of the City of Beaumont. h) Each participating entity will be responsible for all required election orders, resolutions, notices, and any other pertinent documents required by its respective governing body. Preparation of necessary bilingual materials and notices will also be the responsibility of each participating entity. i) The judges and clerks shall be compensated at a rate of $10.00 per hour. No judge or clerk shall be paid for more than one hour of work before the polls open and no period of time subsequent to two hours after voting is concluded by all voters offering themselves for voting during regular voting hours. The election official who delivers the returns of the election supplies shall be paid an additional $25.00 provided he/she also returns unused ballots, elections supplies and ballot boxes when he/she makes delivery of the returns of the election. Section 4. Legally qualified voters residing within the corporate limits of the City of Beaumont shall be entitled to a vote at said election for the respective candidate(s). Section 5. The persons whose names appear in the Exhibit "A" are appointed presiding judges and alternates for the respective election precinct with authority to select and appoint clerks. Pursuant to Sections 32.031 and 32.032 of the Texas Election Code, the presiding judge for each polling location shall appoint a minimum of (4) clerks, and the City Clerk may authorize as many additional clerks as are deemed necessary for the proper conduct of the election. That said election shall be held in the City of Beaumont between the hours of 7:00 a.m. and 7:00 p.m. at the places listed in Exhibit "A" hereto and made a part hereof for all purposes. Section 6. The notice and order of said election shall be given by posting and publishing said notice and order as provided by the Texas Election Code. cen n+inn That an electronic voting system, as described by Title 8 of the Texas Election Code, shall be used for said election. con+inn Q That the following are hereby appointed officers of said election to serve at the Central Counting Station, which is hereby established at the Mid -County Office Building, 7963 Viterbro Road, Nederland, Texas; Manager of the Central Counting Station Bruce Drury, Tabulation Supervisor Jeff Ross; and Assistant Tabulation Supervisor Paul Helejda. Section 9. The official ballots, ballot cards, and ballot labels, respectively, for the election shall be prepared in accordance with Title 5 of the Texas Election Code. con+iron 1 (1 That the City Clerk of the City of Beaumont is hereby appointed Clerk for early voting; and pursuant to Sec. 83.034 of the Texas Election Code, the appointment of Stephanie Gandy as Deputy Early Voting Clerk is approved, said appointment being without additional compensation. Early voting by personal appearance shall be conducted at the main early voting location, Beaumont City Hall, 801 Main St., Beaumont, Texas, 77701, with four branch early voting locations at BISD Administration Building, 3395 Harrison, Beaumont, TX 77706, Rogers Park Recreation Center, 6540GIadys, Beaumont, TX 77706, Theodore Johns Library, 4255 Fannett Rd., Beaumont, TX 77701 and John Paul Davis Community Center, 3580 E. Lucas, Beaumont, TX, 77706. Early voting ballot applications and ballots voted by mail shall be sent to the City Clerk's Office, P.O. Box 3827, Beaumont, Texas, 77704-3827. The City Clerk shall keep the said office open for at least eight (8) hours between 8:00 a.m. and 5:00 p.m., on each day for early voting or an official State Holiday beginning on the twelfth (12th) day through the fourth (4th) day preceding the date of such election,- provided, lection; provided, however, except as authorized by Sections 85.005 (a) and (d), Texas Election Code, said City Clerk shall not permit anyone to vote early by personal appearance on any day or time not designated herein for early voting and under no circumstances shall she permit anyone to vote early by personal appearance at any time when her office is not open to the public for early voting purposes. Early Voting Dates and Times Monday April 24, 2017 Tuesday April 25, 2017 Wednesday April 26, 2017 Thursday April 27, 2017 Friday April 28, 2017 Saturday April 29, 2017 Sunday April 30, 2017 Monday May 01, 2017 Tuesday May 02, 2017 Section 11. 8:00 a.m. to 5:00 p.m. 8:00 a.m. to 5:00 p.m. 8:00 a.m. to 5:00 p.m. 8:00 a.m. to 5:00 p.m. 8:00 a.m. to 5:00 p.m. 7:00 a.m. to 7:00 p.m. 12:00 p.m. to 5:00 p.m. 7:00 a.m. to 7:00 p.m. 7:00 a.m. to 7:00 p.m. That early votes by personal appearance and by mail shall be counted by an early voting ballot board consisting of a presiding judge and (5) five clerks, the City Clerk may authorize as many additional clerks as are deemed necessary. Early votes shall be canvassed and returned by the Early Voting Ballot Board to the Central Counting Station by 7:00 p.m. on Election day. .,artinn 19 If any person or persons appointed herein do not appear, are unable to perform their duties, or fail to perform their duties, the City Clerk shall have the discretion and authority to appoint any substitute personnel to fill the position(s). Section 13. The order in which the names of the candidates are to be printed on the ballot shall be determined by a drawing by the City Clerk, as provided by Section 52.094 of the Texas Election Code. The City Clerk shall post a notice in the office of the City Clerk, 801 Main St., Suite 125, Beaumont, Texas, 77701 at least seventy-two (72) hours prior to the date on which the drawing is to be held, of the time and place of the drawing, and shall also give personal notice to any candidate who makes written request for such notice and furnishes to the City Clerk a self-addressed, stamped envelope. Each candidate involved in the drawing, or a representative designated by the candidate, shall have a right to be present and observe the drawing. Section 14. That if any section, subsection, sentence, clause, or phrase of this ordinance, or the application of same to a particular set of persons or circumstances, should for any reason be held to be invalid or adjudged unconstitutional by a court of competent jurisdiction, such invalidity shall not affect the remaining portions of this ordinance, and to such end the various portions and provisions of this ordinance are declared to be severable; and the City Council of the City of Beaumont, Texas, declares it would have passed each and every part of the same notwithstanding the omission of any such part thus declared to be invalid or unconstitutional, or whether there be one or more parts. Section 15. That all ordinances or parts of ordinances inconsistent or in conflict herewith are, to the extent of such inconsistency or conflict, hereby repealed. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 24th day of January, 2017. -M AW 11 ,per Becky Ames - EXHIBIT "A" — 2017 GENERAL ELECTION ORDINANCE Precincts Polling Location Judge Alternate All Amelia Elementary School Kerry Ehrensberger Jon Tritsch All Beaumont Municipal Airport Denise Turncale Sandra Moore All Bevil Oaks Civic Center Mabel Matthews Mildred Moss All BISD Administration Bldg. Grace Gearinger Mac English All Wesley United Methodist William Walton Phyliss Ramirez All Dishman Elementary Deryl Holden Paul Noyola All O.C. Mike Taylor Career Center Paula Moore Nancy Dickey All Rogers Park Recreation Center William Bostic Joan Yates All Roy Guess Elementary Larry McGowen Donna Gabrysch All Jerry Ware Airport Terminal Mick Wick Jane Wick All LaBelle-Fannette VFD Rush Sherman Rose Martin All Alice Keith Park Rec. Center Charlie Mingo Judy Richardson All Dr. Mae Jones -Clark Elem. School Jerrie Mathis Dana Andrews All Memorial 9`" Grade Academy Elizabeth Craigen Saundra Daniel All Jefferson County Courthouse Janet Sterling Michelle Bush All MLK Middle School Kimberly Lewis Donald Still All John Paul Davis Comm. Center Betty Briggs Deborah Woziniak All Precinct 4 Service Center Wanda Leonard Mike Therrien All Sterling Pruitt Center Katherine Campbell Sammy Moffitt All Theodore Johns Library Edward Clark Jean Baradar All Charlton Pollard Elem. School Crystal Hoskins Brenda Greene Early Voting Beaumont City Hall Larry McGowen Joan McGowen (Main) 801 Main St. Beaumont, TX 77701 Early Voting Rogers Park Recreation Center (Branch) 6540 Gladys Beaumont, TX 77706 Early Voting Theodore Johns Library (Branch) 4255 Fannett Rd. Beaumont, TX 77701 William Bostic Samuel Peterson Early Voting John Paul Davis Community Center Mary Doyle (Branch) 3580 E. Lucas Beaumont, TX 77703 Sylvester Scott Dora Nisby Vernon Tubbs Early Voting BISD Administration Bldg Linda Finley Kerry Ehrensberger (Branch) 3395 Harrison Beaumont, TX 77706