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PACKET SEP 20 2016BEAUMONT TEXAS REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS SEPTEMBER 20, 2016 1:30 P.M. CONSENT AGENDA Approval of minutes — September 13, 2016 * Confirmation of committee appointments Mary Jowers would be reappointed to the Board of Adjustment (Zoning). The current term would expire July 22, 2018. (Mayor Becky Ames) Kelli Maness would be reappointed to the Board of Adjustment (Zoning). The current term would expire July 22, 2018. (Mayor Becky Ames) A) Amend the agreement with Richard James III and The Sports Society for American Health to allow the outstanding balance to be paid in full by Monday, October 31, 2016 B) Approve a resolution approving the write-off of uncollectible water accounts RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the following reappointments be made: Reappointment Mary Jowers Kelli Maness Commission Board of Adjustment Board of Adjustment Beginning Expiration of Tarm of Term 09/20/2016 07/22/2018 09/20/2016 07/22/2018 PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of September, 2016. - Mayor Becky Ames - 0 BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager MEETING DATE: September 20, 2016 REQUESTED ACTION: Council consider amending the agreement with Richard James III and The Sports Society for American Health to allow the outstanding balance of $9,400 to be paid in full by Monday, October 31, 2016. BACKGROUND The City Council approved Resolution No. 16-005 on January 12, 2016 which authorized the City Manager to execute an Agreement (see attached) between the City of Beaumont and Richard James III and The Sports Society for American Health related to the 2016 Gusher Marathon, which was held on February 27, 2016. The Agreement required Mr. James to pay for 50% of the estimated expenses upfront for Police expenses; Public Works expenses; barricading; etc. and to repay the remaining balance in full by April 12, 2016. Mr. James did not pay the balance of $19,398.08 in full or make a payment by the deadline. The Finance Department has been billing Mr. James over the past five months and five payments have been made since the April deadline. As of today, there is an outstanding balance of $9,400. The City Council met in an Executive Session to discuss contemplated litigation on September 13, 2016. The Administration is hopeful that Mr. James will pay the City in full by the proposed new deadline. If the balance is not paid in full by the new deadline, a permit will not be issued for the 2017 Marathon. RECOMMENDATION Approval of the resolution. RESOLUTION NO. 16-005 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute an Agreement between the City of Beaumont and Richard James III and The Sports Society for American Health, substantially in the form attached hereto as Exhibit "A" and made a part hereof for all purposes, to hold the 2016 Gusher Marathon on February 27, 2016. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 12th day of January, 2016. h9 o� h r �1' Z iY yor Becky A es - RICH WITH OPPORTUNITY [Ila11'LA,1111C T- E- X- A- 5 January 12, 2016 Richard James III The Sports Society for American Health P.O. Box 608 Beaumont, TX 77704 Dear Mr. James: This correspondence comes as a proposed letter agreement regarding your Marathon scheduled for February 27, 2016. Your signature at the end of this letter agreeing to terms set forth below and your fulfillment of said terms in accordance with the dates stated will result in the issuance of a permit for the Marathon. Please understand that because the safety of the motoring and pedestrian public is of paramount concern, the City of Beaumont reserves the right to revoke any permit issued up to and including the day of the race and during the race. Secondarily, management of the City of Beaumont, while it welcomes your efforts, has determined that it is unable to absorb any of the costs or expenses associated with this undertaking. The estimated amount for this year's marathon is $42,148. You must make payment in the amount of $21,074 on or before Friday February 12, 2016 in order for a permit to be issued for the 2016 Gusher Marathon. The point of contact for the Marathon will be Lieutenant Tim Ocnaschek, Emergency Management Coordinator. Please provide the required documents listed below to Lieutenant Ocnaschek and he will send them to the proper City departments. 1. You must provide the traffic control plan prepared by a Professional Engineer to TXDOT and Tim Ocnaschek immediately for their approval. 2. You must provide the final approval from TXDOT for closure of the roadways and exits they control. Failure to provide the final approval may impact your ability to hold the event. 3. The City will coordinate barricades and cones with support of Gusher Marathon Event Management. 4. You must provide a copy of a contract for emergency medical services. 5. You must provide a copy of a contract for portable restrooms. Finance Department . (409) 880-3789 • Fax (409) 880-3132 P.O. Box 3827 • Beaumont, Texas 77704-3827 6. You must provide a policy of liability insurance for the event showing the City of Beaumont as an additional insured. The policy should be a special event policy with coverages of $500,000 per occurrence, $1,000,000 in the aggregate. 7. You must provide either a plan using other resources or a contract to provide adequate transportation to gather participants when the route closes. 8. You must present proof that any business owners affected by areas barricaded during the event have been notified and agree to limiting access to their establishment. 9. You are responsible for trash cleanup after the marathon is completed. You will be billed for the use of the City's sweepers if they are required to complete the cleanup. 10. Satisfaction of all other applicable terms and conditions of Article 20.06 of the Code of Ordinances, not specifically listed herein. 11. A reconciliation of all expenses will be completed within ten days after the event for purposes of determining if there is a final balance due or if the City owes you, in the case that the actual expenditures are less than the estimate. If a final balance is owed to the City, the balance must be paid in full by April 12 2016 If the balance is not paid in full, or special pa my ent atrangemc.nts made by Aril 12, 2016, the City withhold a permit for any future marathons. Payments shall be made by cashiers check. 12. YOU AGREE TO INDEMNIFY AND HOLD HARMLESS THE CITY OF BEAUMONT, ITS OFFICIALS, EMPLOYEES AND REPRESENTATIVES AGAINST ANY CLAIMS, LOSSES OR LAWSUITS, IRRESPECTIVE OF FAULT, INCLUDING THE PAYMENT OF ATTORNEYS FEES AND COSTS INCURRED BY THE CITY, ITS OFFICIALS, EMPLOYEES AND REPRESENTATIVES ARISING OUT OF THE EVENT. 13. You understand and agree that the review and approval of any documents, plans or other instruments by any agency, entity, or person over whom the City of Beaumont has no authority or control may impact your ability to hold the event and that, IN SUCH EVENT, THE CITY OF BEAUMONT, ITS OFFICIALS, EMPLOYEES AND REPRESENTATIVES SHALL NOT BE LIABLE FOR ANY COSTS, EXPENSES OR DAMAGES YOU MAY INCUR AS A RESULT THEREOF. 14. You understand and agree that THIS IS THE COMPLETE AGREEMENT OF THE PARTIES. No other agreement, understanding, alteration, variation or other oral or written expression or representation, whether made before or after the marathon, shall be binding on the parties hereto unless and until such matter is reduced to writing and executed by the parties hereto. Additionally, you understand and agree that the failure of the City of Beaumont to insist upon the performance of any one or more of the terms or conditions of this letter agreement shall not be considered a waiver or relinquishment of the right of the City of Beaumont to insist on the future performance of said term or condition and that your obligation of future performance shall continue in full force and effect. Due to the nearness in time of the event, TIME IS OF THE ESSENCE and all required documents should be submitted no later than January 27, 2016. Thank you for Finance Department • (409) 880-3789 • Fax (409) 880-3132 P.O. Box 3827 • Beaumont, Texas 77704-3827 your prompt attention to this matter. Please sign in the designated space below and return a signed original to the address below or you may return it electronically to tocnaschek@beaumonttexas.gov on or before January 27, 2016. Sincerely, L I Kyle Hayes City Manager I have read the foregoing letter agreement and do hereby affix my signature to this document agreeir g to the terms and conditions set forth above herein. Richard James 41 The Sports SoO(4 for American Health Finance Department • (409) 880-3789 • Fax (409) 880-3132 P.O. Box 3827 9 Beaumont, Texas 77704-3827 RESOLUTION NO. WHEREAS, on January 12, 2016, the City Council of the City of Beaumont, Texas adopted Resolution No. 16-005 authorizing the City Manager to execute an Agreement between the City of Beaumont and Richard James III and The Sports Society for American Health related to the 2016 Gusher Marathon, which was held on February 27, 2016; and, WHEREAS, the Agreement required Mr. James to pay 50% of the estimated expenses upfront for Police expenses and Public Works expenses and to pay the remaining balance in full by April 12, 2016; and, WHEREAS, Mr. James did not pay the balance of $19,398.08 in full or make a payment by the deadline of April 12, 2016; and, WHEREAS, the Finance Department has continued to bill Mr. James for the outstanding balance; and, WHEREAS, the City Council met in Executive Session on September 13, 2016 to discuss contemplated litigation; and, WHEREAS, an amendment to the Agreement between the City of Beaumont and Richard James III and The Sports Society for American Health is proposed to extend the deadline to allow the outstanding balance of $9,400.00 to be paid in full by October 31, 2016 with the condition that if the balance is not paid by the deadline, the 2017 permit shall not be issued; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to execute and amendment to the Agreement between the City of Beaumont and Richard James III and The Sports Society for American Health relating to the 2016 Gusher Marathon to extend the deadline to allow the outstanding balance of $9,400.00 to be paid in full by October 31, 2016 with the condition that if the balance is not paid by the deadline, the 2017 permit shall not be issued. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of September, 2016. - Mayor Becky Ames — Nol TEXAS Amendment to Letter Agreement for 2016 Gusher Marathon The City Council approved a letter agreement with Richard James, III and The Sports Society for American Health by Resolution 16-005 dated and executed January 12, 2016, for the City to provide police and other support including barricades and message boards for the 2016 Gusher Marathon. The terms of the agreement included an estimated cost of $42,148, of which 50% or $21,074 was required before the Gusher. That payment was made on February 10, 2016. In accordance with the agreement the remaining balance due was to be paid in full by April 12,2016 and if the amount was not paid in full or special payment arrangements made, the City may withhold the permit of future marathons. The letter of January 12, 2016 agreement is being amended to extend the due date to October 31, 2016 to pay the remaining balance of $9,400. If the amount is not paid in full by that time, the City shall not issue a permit for the 2017 Gusher Marathon and Richard James III and The Sports Society for American Health shall remain liable to the City of Beaumont for the deficiency. All terms and conditions of the January 12, 2016 letter agreement shall remain in full force and effect and binding on the parties. Executed and agreed to this day of 12016. The Sports Society for American Health The City of Beaumont BY: BY: Richard James III The Sports Society for American Health Kyle Hayes City Manager EXHIBIT "A" �nl�[*l:f T E X A S TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer k' MEETING DATE: September 20, 2016 REQUESTED ACTION: Council consider a resolution approving the write-off of uncollectible water accounts totaling $27,092.56 for which each individual account exceeds $1,000. BACKGROUND This request is in accordance with the City's current write-off policy as previously approved by City Council. The policy gives Council the final authority to write-off an individual account receivable identified as uncollectible with a balance due that exceeds $1,000.00. All accounts have been terminated for at least one year and collection efforts have been unsuccessful. The termination dates for these accounts range from April of 2014 through March of 2015. A detailed report is attached. A customer with a written off account will not be able to obtain new water service with the City until the delinquent balance has been paid. If at any time it is determined such a customer is associated with a new or an existing account, the written off amount will be reinstated and transferred to that account for payment. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL 101 =aW4nWKS] aIWAA NIS OWIa THAT, in accordance with adopted policy, the Council hereby approves the write-off of uncollectible water accounts totaling $27,092.56 for which each individual account exceeds $1,000, as shown on Exhibit "A," attached hereto; and, BE IT FURTHER RESOLVED THAT these debts are not being extinguished or forgiven and if, at any time, an account becomes collectible after having been written off, the receivable shall be adjusted accordingly and the balance of the account shall be reinstated and payments shall be applied to that balance. PASSED by the City Council of the City of Beaumont this the 20th day of September, 2016. - Mayor Becky Ames - PREPARED 9/07/16, 16:47:38 COLLECTION REPORT PAGE 1 PROGRAM UT212L COLLECTION AGENCY - > $1000 -COUNCIL APPROVAL City of Beaumont - Customer Service ---------------- -------------------------------------------------------------------------------------------------------------------- CUSTOMER ID/NAME ALTERNATE CUSTOMER ID PHONE NUMBER MAILING ADDRESS - - - - - - MISCELLANEOUS INFORMATION -- - - - - - - - - LOCATION ID/LOCATION ADDRESS TRANSACTION TRANSACTION CURRENT TERMINATION TOTAL CREDIT HELD LOCATION DATE AMOUNT BALANCE DATE OFFENSES EXCEPTION ------------------------------------------------------------------------------------------------------------------------------------ 423327 BYRD,DAVID D ----- -- 2535 DOGWOOD LN CUSTOMER'S BIRTHDATE BEAUMONT TX 77703-3313 223338 2535 DOGWOOD LN 9/07/16 2,029.69 2,029.69 6/30/14 CREDIT OFFENSES: CL- 1 CO- 2 FD- 1 LP- 4 429479 CHAMBERS,JACOBY 2620 POTTS ST CUSTOMEROS BIRTHDATE BEAUMONT TX 77705-1550 194492 2620 POTTS ST 9/07/16 1,206.90 CREDIT OFFENSES: CL- 1 CO- 2 FD- 1 LP- 10 107487 EDWARDS,MICHAEL A 040791314413 3955 OCTAVIA ST CUSTOMER'S BIRTHDATE BEAUMONT TX 77705-2537 213270 3955 OCTAVIA ST 9/07/16 1,012.91 CREDIT OFFENSES: CL- 1 CO- 30 DN- 2 FD- 1 LP- 91 73767 ESPREE,ALBERT J 030170905008 4140 DETROIT ST CUSTOMER'S BIRTHDATE BEAUMONT TX 77703-2112 409662 4140 DETROIT 9/07/16 1,914.73 M CREDIT OFFENSES: CL- 1 FD- 1 LP- 12 = 427107 FAITH TO FAITH CHRISTIAN MINIS 2455 S 4TH ST CUSTOMER'S BIRTHDATE - BEAUMONT TX 77701-6609 406750 2455 FOURTH S ST 9/07/16 1,115.25 CREDIT OFFENSES: CL- 1 CO- 4 FD- 1 LP- 22 D 160389 GEORGE,DOROTHY J 060891980111 2073 LEIPER ST CUSTOMER'S BIRTHDATE BEAUMONT TX 77701-5870 227206 2073 LEIPER ST 9/07/16 1,135.06 CREDIT OFFENSES: CL- 1 CO- 1 FD- 1 LP- 19 401525 JACOBS,CHULATIES D 1235 BOLIVAR ST CUSTOMER'S BIRTHDATE BEAUMONT TX 77701-7020 1,206.90 10/15/14 1,012.91 5/20/14 1,914.73 2/09/15 1,115.25 10/14/14 1,135.06 5/19/14 190262 1235 BOLIVAR ST9/07/16 1,379.89 1,379.89 CREDIT OFFENSES• CL- 1 CO- 13 FD- 1 LP -125 RC- 7 3/04/15 75051 MARSHALL,TIFFANY M 030180918205 2280 BRICKYARD RD REAR CUSTOMER'S BIRTHDATE BEAUMONT TX 77703-4839 412110 2280 BRICKYARD RD REAR 9/07/16 1,083.78 1,083.78 9/11/14 CREDIT OFFENSES: CL- 1 FD- 1 LP- 8 429829 MILLER,TIFFANY 1098 CHURCH ST CUSTOMER'S BIRTHDATE BEAUMONT TX 77705-2202 8 YES 14 YES 4/29/06 125 YES 4/29/06 14 YES 28 YES 4/29/06 22 YES 147 YES 4/29/06 10 YES PREPARED 9/07/16, 16:47:38 COLLECTION REPORT PAGE 2 PROGRAM UT212L COLLECTION AGENCY - > $1000 -COUNCIL APPROVAL City of Beaumont - Customer Service ---------------------------------------------------------------------------------------------------------------------------- CUSTOMER ID/NAME ALTERNATE CUSTOMER ID PHONE NUMBER MAILING ADDRESS - - - - - - MISCELLANEOUS INFORMATION - - - - - - - - - - - - - - - - - LOCATION ID/LOCATION ADDRESS TRANSACTION TRANSACTION CURRENT TERMINATION TOTAL CREDIT HELD LOCATION DATE AMOUNT BALANCE DATE OFFENSES EXCEPTION ----------------------------------------------------------------- ------------------------------------------------------------- 429829 MILLER,TIFFANY 1098 CHURCH ST CUSTOMER'S BIRTHDATE BIRTHDATE BEAUMONT TX 77705-2202 BEAUMONT TX 77703-3552 411222 1098 CHURCH ST 9/07/16 1,147.40 1,147.40 8/18/14 11 YES CREDIT OFFENSES: CL- 1 CO- 3 FD- 1 LP- 6 CREDIT OFFENSES: CL- 406707 MITCHELL,MARK W 1 LP- 4 428487 SONIA,DONOVAN R 1132 CHURCH ST CUSTOMER'S BIRTHDATE BEAUMONT TX 77705-2704 CUSTOMER'S BIRTHDATE 146768 1132 CHURCH ST 9/07/16 1,160.60 1,160.60 6/12/14 38 YES CREDIT OFFENSES: CL- 1 CO- 6 FD- 3 LP- 28 9/07/16 405287 MITCHELL,VICTORIA A 1,342.47 9/04/14 14 YES CREDIT OFFENSES: CL- 481 WEAVER ST CUSTOMER'S BIR•luiDATE 83377 TAYLOR,DWAYNE CEDAR HILL TX 75104-6622 145036 1075 AMARILLO ST 9/07/16 1,071.73 1,071.73 9/22/14 17 YES CREDIT OFFENSES: CL- 1 CO- 2 FD- 1 LP- 11 RC- 2 427515 NORRIS,DALLAS D 3535 WASHINGTON BLVD CUSTOMER'S BIRTHDATE BEAUMONT TX 77705-1133 145556 3535 WASHINGTON BLVD 9/07/16 1,037.06 1,037.06 5/20/14 20 YES CREDIT OFFENSES: CL- 1 CO- 3 FD- 1 LP- 12 RC- 3 90971 RIDGEWOOD GARDEN APT 030241087102 13643 BONILLA LN CUSTOMER'S BIRTkiDATE HOUSTON TX 77083-3461 224472 2555 SWEET GUM IN 9/07/16 3,477.77 3,477.77 10/02/14 32 YES CREDIT OFFENSES: CL- 1 CO- 2 CV- 1 FD- 1 LP- 23 PL- 4 428713 RODRIGUEZ,MYRA J 1780 LEIGHT ST CUSTOMER'S BIRTHDATE BEAUMONT TX 77703-3552 197770 1780 LEIGHT ST 9/07/16 1,524.03 1,524.03 6/02/14 8 YES CREDIT OFFENSES: CL- 1 CO- 2 FD- 1 LP- 4 428487 SONIA,DONOVAN R 4285 AGNES ST CUSTOMER'S BIRTHDATE BEAUMONT TX 77703-2457 405118 4285 AGNES ST 9/07/16 1,342.47 1,342.47 9/04/14 14 YES CREDIT OFFENSES: CL- 1 CO- 2 FD- 1 LP- 10 83377 TAYLOR,DWAYNE 030211001703 5340 S KENNETH AVE CUSTOMER'S BIRTHDATE 4/29/06 BEAUMONT TX 77705-5920 415152 5340 KENNETH S 9/07/16 1,303.36 1,303.36 8/13/14 188 YES CREDIT OFFENSES: CL- 1 CO- 40 DN- 1 FD- 2 LP -142 RC- 2 428505 WILLIAMS,ADRIAN L 1 3155 MAGNOLIA ST CUSTOMER'S BIRTHDATE BEAUMONT TX 77703-4033 PREPARED 9/07/16, 16:47:38 COLLECTION REPQRT PAGE 3 PROGRAM UT212L City COLLECTION AGENCY - > $1000 -COUNCIL APPROVAL of Beaumont - Customer Service ------------------------------------------------------------------------------------------------------------------------------- CUSTOMER ID/NAME ALTERNATE CUSTOMER ID PHONE NUMBER MAILING ADDRESS LOCATION ID/LOCATION ADDRESS - MISCELLANEOUS INFORMATION - TRANSACTION TRANSACTION CURRENT TERMINATION TOTAL CREDIT HELD LOCATION ------------------------------------------------------------------------------------------------------------------------------------ DATE AMOUNT BALANCE DATE OFFENSES EXCEPTION 428505 WILLIAMS,ADRIAN L 3155 MAGNOLIA ST CUSTOMER'S BIRTHDATE BEAUMONT TX 77703-4033 206598 3155 MAGNOLIA AVE 9/07/16 2,116.77 2,116.77 6/27/14 8 YES CREDIT OFFENSES: CL- 1 CO- 2 FD- 1 LP- 4 27603 WYCKOFF,LINDA K 020620373018 3565 JOHNSTOWN ST CUSTOMER'S BIRTHDATE 4/29/06 BEAUMONT TX 77703-3022 197820 3565 JOHNSTOWN ST 9/07/16 1,026.14 1,026.14 10/28/14 14 YES CREDIT OFFENSES: CL- 1 CO- 2 FD- 1 LP- 10 399421 2ND CHANCE MOTORS 2790 EASTEX FWY CUSTOMER'S BIRTHDATE BEAUMONT TX 77703-4617 265434 3399 DELAWARE ST 9/07/16 1,007.02 1,007.02 3/26/15 27 YES CREDIT OFFENSES: CL- 1 CO-, 2 FD- 2 LP- 22 *** COLLECTION AGENCY TOTALS- NO. OF CUSTOMERS- 19 27,092.56 27,092.56 DELETED RECORDS .00 .00 BEAUMONT T E X A S REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS SEPTEMBER 20, 2016 1:30 P.M. AGENDA CALL TO ORDER * Invocation Pledge Roll Call * Presentations and Recognition * Public Comment: Persons may speak on scheduled agenda items 1-7/Consent Agenda * Consent Agenda GENERAL BUSINESS 1. Consider an ordinance adopting the FY 2017 Budget by a record vote 2. Consider a resolution adopting the 2017 Capital Program 3. Consider an ordinance accepting the tax roll and establishing the property tax rate for the tax year 2016 (FY 2017) 4. Consider an ordinance ratifying the budgeted property tax increase reflected in the FY 2017 Budget 5. Consider a resolution approving the write-off of uncollectible delinquent accounts 6. Consider a resolution awarding annual contracts to multiple vendors for the purchase of traffic marking materials 7. Consider a resolution approving the purchase of sodium hydroxide from DXI, Inc. for use by the Water Department COMMENTS * Councilmembers/City Manager comment on various matters * Public Comment (Persons are limited to 3 minutes) EXECUTIVE SESSION * Consider matters related to the deliberation of the purchase, exchange, lease or value of real property in accordance with Section 551.072 of the Government Code, to wit: 125 Magnolia (Warehouse located across from the Skate Park) 950 Washington (Former Public Health Buildings) 320 College (Vacant property located behind or west of the Downtown Public Library) Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Mitchell Normand at 880-3777. I September 20, 2016 Consider an ordinance adopting the FY 2017 Budget by a record vote BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: September 20, 2016 REQUESTED ACTION: Council consider an ordinance adopting the FY 2017 Budget by a record vote. BACKGROUND Article VI, Section 8 of the City Charter states that "the budget shall be adopted by the favorable votes of at least a majority of all members of the Council." Section 9 states that "the budget shall be finally adopted not later than the twenty-seventh (27th) day of the last month of the fiscal year. Should the Council take no final action on or prior to such day, the budget as submitted by the City Manager shall be deemed to have been finally adopted by the Council." Section 102.007 of the Government Code requires the vote to adopt a budget to be a record vote. In addition, the adopted budget will contain a cover page that includes the statement on whether the budget will raise more, less or the same amount of property taxes as the prior year, the record vote of each member of council by name, property tax rates for the preceding and current fiscal years, the effective tax rate, the effective maintenance and operations rate, the rollback tax rate, and the debt rate, along with the amount of debt secured by property taxes. This information is required to be posted on the city's website and remain there for one year after adoption of the budget. The FY 2017 Budget was submitted to Council on August 9, 2016, and reviewed during a work session on August 23, 2016. A public hearing was held on August 23, 2016, which met the requirements of the Charter and state law. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the resolution. ORDINANCE NO. ENTITLED AN ORDINANCE REFERRED TO AS THE "ANNUAL APPROPRIATION ORDINANCE" ADOPTING A BUDGET FOR THE FISCAL PERIOD BEGINNING OCTOBER 1, 2016, AND ENDING SEPTEMBER 30, 2017, IN ACCORDANCE WITH THE CHARTER OF THE CITY OF BEAUMONT; APPORTIONING THE FUNDS OF THE CITY OF BEAUMONT; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH AND PROVIDING FOR SEVERABILITY. WHEREAS, the City Manager of the City of Beaumont submitted to the City Council a budget estimate for the revenues of said City and expenses of conducting the affairs thereof for the fiscal year beginning October 1, 2016, and ending September 30, 2017; and, WHEREAS, after notices and public hearings held in accordance with the requirements of the Charter of the City of Beaumont and the statutes of the State of Texas, the City Council is of the opinion that the budget, as attached hereto as Exhibit "A", should be adopted; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: Section 1. THAT the statements and findings set out in the preamble to this ordinance are hereby, in all things, approved and adopted. Section 2. That Exhibit "A" made a part hereof for all purposes is hereby adopted, ratified and approved as the operating budget document of the City of Beaumont. Exhibit "A" is hereby adopted and approved as the budget of all the correct expenses as well as the fixed charges of the City for the fiscal period beginning the 1st day of October, 2016, and ending the 30th day of September, 2017, and the several amounts stated in Exhibit "A" as proposed expenditures shall be and become appropriated to the several objects and purposes therein named. Notices given, as required for the adoption of said budget, are hereby ratified. Section 3. That the sums indicated are appropriated from the following schedule of funds: a b c d m n General Debt Service Water Utilities Water Revenue Bond Reserve Fund Solid Waste Management Hotel Occupancy Tax Municipal Airport Henry Homberg Golf Course Municipal Transit Other Special Revenue Capital Reserve Fleet Management Employee Benefits General Liability Section 4. $119,806,200 (includes $1.5 million contingency) $16,769,800 $48,946,000 -0- $11,801,800 $2,718,100 $734,200 $717,700 $7,976,000 $7,153,937 $6,453,300 $8,372,800 $22,871,500 $939,200 That the City Manager is hereby authorized to transfer budgeted funds from one line item to another line item provided the transaction is not an inter -fund transfer. Section 5. That if any section, subsection, sentence, clause or phrase of this ordinance or the application of same to a particular set of persons or circumstances should for any reason be held to be invalid, such invalidity shall in no way affect the remaining portions of this ordinance, and to such end the provisions of this ordinance are declared to be severable. RPrtinn R That all ordinances or parts of ordinances in conflict herewith are repealed to the extent of the conflict only. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of September, 2016. - Mayor Becky Ames - CITY OF BEAUMONT, TEXAS Fiscal Year 2017 PROPOSED ANNUAL OPERATING BUDGET October 1, 2016 - September 30, 2017 City Council Becky Ames, Mayor Robin Mouton, Mayor Pro -Tem / Ward IV W. L. Pate, Jr., At Large Gethrel Williams -Wright, At Large Claude Guidroz, Ward Mike Getz, Ward II Audwin M. Samuel, Ward III Kyle Hayes, City Manager In accordance with Local Government Code Sec. 102.005(b), this statement is being added to the Proposed Budget: This budget will raise more revenue from property taxes than last year's budget by $1,302,000 or 2.80% and of that amount $452,163 is tax revenue to be raised from new property added to the tax roll this year. EXHIBIT "A" 2 September 20, 2016 Consider a resolution adopting the 2017 Capital Program BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: September 20, 2016 REQUESTED ACTION: Council consider a resolution adopting the 2017 Capital Program. BACKGROUND Article VI, Section 20 states that "the Council shall, by resolution, adopt the Capital Program with or without amendment after the public hearing and on or before the twenty-seventh (27th) day of the last month of the current fiscal year." The Capital Program was originally submitted to Council on May 13, 2016. It was submitted to Council on August 9, 2016 with the Budget, and reviewed during a work session on August 23, 2016. A public hearing was also held on August 23, 2016. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the FY 2017 Capital Program is hereby adopted. The Capital Program is substantially in the form attached hereto as Exhibit "A." A public hearing was held August 23, 2015. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of September, 2016. - Mayor Becky Ames - PUBLIC WORKS PROJECTS Construction Phase Estimated ('n -,t Avenue A - Washington to Elgie Street $ 2,600,000 [1] Concord Road - Phase IV - East Lucas to Hwy. 105 18,000,000 [2] Magnolia Overlay - Fannin to Gill 4,750,000 Northwest Parkway 12,500,000 [3] Street Rehabilitation Program 15,000,000 Washington - IH -10 to ML King 30,200,000 [3] Design Phase College Street - IH -10 to Goliad 13,000,000 Dowlen - US 69 N to Delaware 14,800,000 Gladys Street - IH -10 to Dowlen 1,100,000 Laurel - IH -10 to Office Park 6,700,000 North Street - ML King to Twenty -Third 13,000,000 Old Dowlen - Dowlen to Hwy. 105 9,000,000 [4] Pointe Parkway North 4,100,000 School Sidewalk Program 3,000,000 Storm Water Master Plan 1,500,000 [5] [1] Includes 2009 Disaster Recovery Fund - Hurricane Ike funding. [2] Includes Federal Highway Administration funding up to $7,560,109. [3] Includes Airport Oil and Gas Revenue. [4] Pending environmental study [5] Three year study - Study started in 2015. EXHIBIT "A" Recommended Time Schedule FY 2017 - 2018 Recommended Time Schedule FY 2017 - 2018 PUBLIC WORKS PROJECTS Proiects for Consideration Babe Zaharias Drive Broadway - Eleventh Street to ML King Caldwood Outfall Dishman - N. Major to Keith Dowlen - College to Walden Dowlen - Delaware to Gladys East Lucas - US 69 N to Pine Eleventh Street - Washington to US 69 N Folsom Extension Gulf Street - Live Oak to Delaware High School Ditch Drainage Project Irving Street - Buford to Washington Long - First to Eleventh North Main Street - Calder to Railroad Tracks Phelan Boulevard - I11-10 to Dowlen Pine Street - IH -10 to Crockett Sabine Pass - Emmett to ML King Washington - Langham to Major [1] Includes Federal Highway Administration funding of $2,764,800. [2] Includes Federal Highway Administration funding of $3,080,000. 200 Estimated CnGt 2,924,000 10,000,000 9,500,000 600,000 15,500,000 [1] 7,250,000 18, 600, 000 26, 500, 000 1,200,000 3,650,000 12,600,000 5,000,000 650,000 3,000,000 1,400,000 5,375,000 4,200, 000 13,400,000 [21 Recommended Time Schedule FY 2017 - 2021 Construction Phase Airport Improvement Project Fire Station No. 1 Relocation Best Years Center Riverfront Development Proiects for Consideration Animal Services and Adoption Center Fire Headquarters Renovation Fleet Fire Maintenance Facility Fleet Service Center Improvements Tyrrell Park Nature and Birding Center [1] Municipal Airport Fund. GENERAL IMPROVEMENT PROJECTS 201 Recommended Estimated Time Schedule Cost FY 2017 - 2018 5,150,000 [1] 8,700,000 7,100, 000 3,000,000 2,600,000 3,000,000 2,120,000 2,650,000 3,500,000 Recommended Time Schedule FY 2017 - 2021 WATER AND SEWER PROJECTS Construction Phase Water Projects Automatic Flushing Devices Loeb Well No. 1 Electrical Improvements Rehabilitation of Prison Elevated Storage Tank Water Line and Fire Hydrant Installation/Replacement Water Production System - Repairs Sewer Proiects Arthur Lane, Holiday Street, and Voth Road Lift Stations Assessment of Sanitary Sewer Collection System - City Wide Florida Avenue Interceptor Folsom Road, Major Drive, & San Anselmo Street Lift Station Rehabilitation Harriot Street Lift Station Rehabilitation Lift Station Repairs Primer Street Sewer Lift Station Sewer Plant Clarifiers Rehabilitation Sewer Rehabilitation - Small Mains (Pipe Bursting) Waste Water Treatment Plant Blowers Replacement Project Water/Sewer for Street Proiects Avenue A - Washington To US 69 S Concord Road - Phase IV - East Lucas to Hwy. 105 Northwest Parkway Washington - IH -10 to ML King South Major Drive - Water and Sewer Utility Relocations 202 Recommended Estimated Time Schedule Cost FY 2017 - 2018 150,000 1,500,000 500,000 2,000,000 500,000 900,000 2,000,000 2,500,000 260,000 2,200,000 300,000 1,220,000 8,000,000 4,000,000 650,000 900,000 1,600,000 2,200,000 3,260,000 1,000,000 WATER AND SEWER PROJECTS Estimated Design Phase Cost Water Proiects Bunns Bluff Pumping Station $ 2,800,000 Keith Road Water Line Installation - Phelan to Dishman Road 800,000 Loeb Well No.3 Replacement 3,000,000 Rehabilitation of West Elevated Storage Tank 950,000 36" Transmission Line 9,100,000 Water Plant Improvements - Phase II Construction 7,500,000 Sewer Proiects 36" Longfellow Interceptor Rehabilitation 3,300,000 48" Interceptor Rehabilitation 3,750,000 66" and 21" Trunk Line Rehabilitation 4,000,000 72" and 36" Trunk Line Rehabilitation 6,660,000 Degritter - Sewer Plant 8,250,000 Downtown Sewer Lift Station 3,500,000 Harriot Interceptor Rehabilitation - From Harriot Street Lift Station 4,500,000 to the Sewer Treatment Plant 650,000 Sewer Interceptor Rehabilitation - Matthew Road and Phelan Blvd. 6,600,000 to Major Drive North to Folsom Sewer Plant Chlorine Disinfection System Improvements 2,500,000 Sewer Plant Electrical Improvements 1,550,000 Sewer Plant Ground Improvements 1,000,000 Sewer Plant Sludge Thickener Rehabilitation 1,400,000 Sewer Plant Underground Piping Rehabilitation 2,000,000 Spindletop, Forrest, Long, ML King Jr., Parkway and Verone Street - 733,000 Lift Station Rehabilitation Sludge Dewatering Improvements at Sewer Improvement Plant 3,500,000 Tyrrell Park Lift Station Rehabilitation 950,000 Wall and Avenue C Lift Station 1,600,000 Water/Sewer for Street Projects College Street - IH -10 to Goliad 2,500,000 Dowlen - US 69 N to Delaware 2,000,000 Gladys Street - IH -10 to Dowlen 1,800,000 Laurel - IH -10 to Office Park 1,400,000 North Street - ML King to Twenty -Third 2,100,000 Old Dowlen - Dowlen to Hwy. 105 1,000,000 Pointe Parkway North 650,000 203 Recommended Time Schedule FY 2017 - 2018 WATER AND SEWER PROJECTS Estimated Projects for Consideration Cost Water Proiects Loeb Well No. 4 - Additional Water Supply $ , 5,500,000 Sewer Proiects Railroad Interceptor Rehabilitation 4,000,000 Sabine Pass Interceptor Rehabilitation 4,200,000 Sewer Plant Sludge Treatment -Improvements 6,500,000 Wastewater Treatment Plant - Pond #2 Rehabilitation 3,800,000 Water/Sewer for Street Proiects Babe Zaharias Drive 100,000 Broadway - Eleventh to ML King 2,200,000 Dowlen - College to Walden 2,800,000 Dowlen - Delaware to Gladys 830,000 East Lucas - US 69 N to Pine 3,300,000 Eleventh Street - Washington to US 69 N 1,100,000 Folsom Extension 220,000 Gulf Street - Live Oak to Delaware 624,000 Irving Street - Buford to Washington 1,000,000 North Main Street - Calder to Railroad Tracks 300,000 Phelan Boulevard - IH -10 to Dowlen 850,000 Pine Street - I1-1-10 to Crockett 2,000,000 Sabine Pass - Emmett to ML King 1,100,000 Washington - Langham to Major 2,076,000 204 Corrected Recommended Time Schedule FY 2017 - 2021 3 September 20, 2016 Consider an ordinance accepting the tax roll and establishing the property tax rate for the tax year 2016 (FY 2017) BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: September 20, 2016 REQUESTED ACTION: Council consider an ordinance accepting the tax roll and establishing the property tax rate for the tax year 2016 (FY 2017). BACKGROUND The Jefferson County Appraisal District submitted the Certified Tax Roll on July 25, 2016, in the amount of $7,209,192,016. Based on this taxable value, a property tax rate of $0.69/$100 for the tax year 2016 (FY 2017) is proposed, which is the current rate. The tax rate would be apportioned $0.483809/$100 assessed valuation to the General Fund and $0.206191/$100 valuation to the Debt Service Fund, which is a shift of $.003809 from the Debt Service Fund to General Fund amounting to $264,000. As required by Section 26.05 of the Tax Code: "THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR'S TAX RATE". FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the resolution. ORDINANCE NO. ENTITLED AN ORDINANCE ACCEPTING THE TAX ROLL FOR THE CITY OF BEAUMONT; ESTABLISHING A TAX RATE; PROVIDING FOR LEVYING, ASSESSING AND COLLECTING OF AD VALOREM TAXES FOR THE TAX YEAR 2016 (FY 2017); PROVIDING FOR SEVERABILITY AND PROVIDING FOR REPEAL. WHEREAS, the Jefferson County Appraisal District has furnished to the City of Beaumont the certified tax roll for the City of Beaumont as of July 25, 2016 to be $7,209,192,016, and, WHEREAS, the City Council finds that the tax roll submitted by the Jefferson County Appraisal District should be accepted and that a tax rate in the amount of $0.69 per each $100 of value for the tax year 2016 (FY 2017) should be established based upon said roll; and, WHEREAS, THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR'S TAX RATE. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: Section 1. THAT the statements and findings set out in the preamble to this ordinance are hereby, in all things, approved and adopted. Section 2. That the tax roll submitted to the City Council by the Jefferson County Appraisal District, a summary of which is attached as Exhibit "A", and showing the total net taxable assessed value of all property within the City to be $7,209,192,016 is hereby approved and accepted by the City of Beaumont. Section 3. That there shall be and is hereby levied and shall be assessed and collected for the tax year 2016 (FY 2017), for municipal purposes only, an ad valorem tax rate of $0.69 on each $100 worth of property value located within the city limits of the City of Beaumont made taxable by law, which said taxes, when collected, shall be for the purposes hereinafter set forth as follows: General Fund $0.48 Debt Service Fund $0.21 Ccrrfinn d That if any section, subsection, sentence, clause or phrase of this ordinance, or the application of same to a particular set of persons or circumstances, should for any reason be held to be invalid, such invalidity shall not affect the remaining portions of this ordinance, and to such end the various portions and provisions of this ordinance are declared to be severable. Section 5. That all ordinances or parts of ordinances in conflict herewith are repealed to the extent of the conflict only. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of September, 2016. - Mayor Becky Ames - STATE OF TEXAS COUNTY OF JEFFERSON CERTIFICATION OF 2016 APPRAISAL ROLL FOR City of Beaumont I, Angela Bellard, Chief Appraiser for the Jefferson County Appraisal District, solemnly swear that the attached is that portion of the approved Appraisal Roll of the Jefferson County Appraisal District that lists property taxable by and constitutes the appraisal roll for City of Beaumont. July 26, 2016 a 4U dC Date AngellVBellard, RPA, RES, AAS Chief Appraiser Jefferson County Appraisal District 2016 APPRAISAL ROLL INFORMATION 2016 Market Value $8,085,732,242 2016 Taxable Value $7,209,192,016 RECEIVED BY: DATE: EXHIBIT "A" Jefferson County County Property Count: 65,308 2016 CERTIFIED TOTALS 221 -CITY OF BEAUMONT Grand Totals As of Certification 7/26/2016 7:13:02AM Land Value Homesite: 286,454,162 Non Homesite. 788,599,585 Ag Markey 43,753,391 Timber Market: 3,234,810 Total Land {+) 1,122,041,948 Improvement Value Homesite- 2,426,258,201 Non Homes!te, 2,823,054,591 Total Improvements (+) 5,249,312,792 Non Real Count Value Personal Property 7,673 1,709,791,826 Mineral Property 581 4,585,676 Autos: 0 0 Total Non Real {+) 1,714,377,502 Market Value = 8,085,732,242 Ag Non Exempt xempt Total Productivity Market 46,988,201 0 Ag Use: 484,584 0 Productivity Loss H 46,291,495 Timber Use 212,122 0 Appraised Value = 8,039,440,747 Productivity Loss 46,291,495 0 Homestead Cap H 4,607,169 Assessed Value = 8,034,833,578 Total Exemptions Amount H 825,641,562 (Breakdown on Next Page) Net Taxable = 7,209,192,016 APPROXIMATE TOTAL LEVY = NET TAXABLE ` (TAX RATE / 100) 49,743,424.91 = 7,209,192,016 (0.690000 / 100) Tax Increment Finance Value: 0 Tax Increment Finance Levy: 0.00 221/221 Page 29 of 1116 True Automation. Inc Jefferson County County 2016 CERTIFIED TOTALS As of Certification 221 - CITY OF BEAUMONT Property Count: 65,308 Grand Totals 7/26/2016 7 13:09AM Exemption Breakdown Exemption Count Local State Total 1 3,128,850 0 3,128,85 CHODO 37 2,648,880 0 2,648,880 CHODO (Partial) 2 96,946 0 96,946 DP 1,752 29,407,921 0 29,407,921 DPS 23 385,000 0 385,000 DV1 95 0 556,130 556,130 DV 1 S 7 0 35.000 35,000 DV2 63 0 480,600 480,600 DV2S 1 0 7,500 7,500 DV3 79 0 787,640 787,640 DV4 374 0 4,266,622 4,266,622 DWS 10 0 120,000 120,000 DVHS 223 0 25,236,619 25,236,619 DVHSS 8 0 902,090 902,090 EX-XA (Prorated) 1 0 43,409 43,409 EX-XG 6 0 1,188,820 1,188,820 EX -XI 12 0 4,092,520 4,092,520 EX -XJ 47 0 16,865,010 16,865,010 EX -XL 3 0 1,998,100 1,998,100 EX -XU 99 0 2,828,560 2,828,560 EX -XV 3,581 0 587,693,053 587,693,053 EX -XV (Prorated) 41 0 277,121 277,121 EX366 415 0 15,890 15,890 FR 23 0 0 0 LIH 2 0 3,355,100 3,355,100 OV65 8,044 138,176,901 0 138,176,901 OV65S 54 910,000 0 910,000 PC 1 137,280 0 137,280 W Totals 174,891,778 650,749,784 825,641,562 Page 30 of 116 True Automation, Inc Jefferson County County 2016 CERTIFIED TOTALS As of Certification 221 - CITY OF BEAUMONT Property Count: 65,308 Grand Totals 7/26/2016 7:13:09AM State Category Breakdown State Code Description Count Acres New Value Market Market Value A SINGLE FAMILY RESIDENCE 36,934 $33,378,040 $3,602,926,884 B MULTIFAMILY RESIDENCE 649 $1,138,620 $339,347,677 C1 VACANT LOTS AND LAND TRACTS 11,055 $0 $106,093,980 D1 QUALIFIED AG LAND 224 7,188.3794 $0 $46,988,201 D2 NON-QUALIFIED LAND 9 $0 $82,440 E FARM OR RANCH IMPROVEMENT 427 6,222.5660 $0 $55,898,426 F1 COMMERCIAL REAL PROPERTY 3,138 $34,712,070 $1,411,951,333 F2 INDUSTRIAL REAL PROPERTY 89 $74,850,820 $189,949,610 G1 OIL AND GAS 232 $0 $4,585,676 J2 GAS DISTRIBUTION SYSTEM 24 $0 $11,824,970 J3 ELECTRIC COMPANY (INCLUDING CO-OP 91 $0 $120,735,610 J4 TELEPHONE COMPANY (INCLUDING CO- 18 $0 $27,249,430 J5 RAILROAD 55 $0 $38,505,550 J6 PIPELAND COMPANY 170 $0 $46,487,760 J7 CABLE TELEVISION COMPANY 7 $0 $12,042,890 J8 OTHER TYPE OF UTILITY 111 $0 $16,163,670 Lt COMMERCIAL PERSONAL PROPERTY 6,937 $0 $859,995,496 L2 INDUSTRIAL PERSONAL PROPERTY 151 $Q $516,695,940 M1 TANGIBLE OTHER PERSONAL, MOBILE H 397 $148,800 $2,923,490 0 RESIDENTIAL INVENTORY 335 $1,672,130 $8,099,050 S SPECIAL INVENTORY TAX 86 $0 $46,080,750 X TOTALLY EXEMPT PROPERTY 4,246 $33,926,260 $621,103,409 Totals 13,410.9454 $179,826,740 $8,085,732,242 221/221 Page 31 of 116 True Automation, Inc Jefferson County County 2016 CERTIFIED TOTALS As of Certification 221 - CITY OF BEAUMON I' Property Count: 65,308 Grand Totals 7/26/2016 7:13.09AM CAD State Category Breakdown State Code Description Count Acres New Value Market Market Value Page 32 of 116 True Automation, Inc. 14 $0 $354,119 REAL, RESIDENTIAL, SINGLE-FAMILY 33,772 $32,907,380 $3,402,183,515 REAL, RESIDENTIAL, MOBILE HOME 14 $0 $289,840 TOWNHOME/PATIOH/GARDENH/CONDOS 2.895 $470,660 $198,123,230 REAURES/MH 5 AC/LESS-BY OWNER 239 $0 $1,976,180 2 $0 $3,355,100 REAL, RESIDENTIAL, APARTMENTS 236 $1,115,570 $320,161,780 REAL, RESIDENTIAL, DUPLEXES 373 $23,050 $13,446,187 "REAL, RESIDE NTIAL(FOU R PLEXES)" 38 $0 $2,384,610 REAL, VACANT PLATTED RESIDENTIAL L 9,691 $0 $60,941,637 REAL, VACANT PLATTED COMMERCIAL L 1,364 $0 $45,152,343 REAL, ACREAGE, RANGELAND 224 7,188.3794 $0 $46,988,201 REAL, ACREAGE, TIMBERLAND 9 $0 $82,440 REAL, ACREAGE, FARMLAND 14 $0 $1,066,330 REAL, ACREAGE, UNDEVELOPED LAND 365 $0 $41,659,276 UNFfLLED LAND 1 $0 $90 RIPIRAP 1 $0 $181,720 REAL, FARM/RANCH, HOUSE 44 $0 $12,888,960 MH ON REAL PROP (5 AC/MORE) MH 2 $0 $102,050 REAL, Commercial 3,138 $34,712,070 $1,411,951,333 REAL, Industrial 60 $74,850,820 $186,927,570 OPERATING UNITS ACREAGE 29 $0 $3,022,040 OIL AND GAS 232 $0 $4,585,676 REAL & TANGIBLE PERSONAL, UTILITIES, 24 $0 $11,824,970 REAL & TANGIBLE PERSONAL, UTILITIES, 91 $0 $120,735,610 REAL & TANGIBLE PERSONAL, UTILITIES, 18 $0 $27,249,430 REAL & TANGIBLE PERSONAL, UTILITIES, 55 $0 $38,505,550 REAL & TANGIBLE PERSONAL, UTILITIES, 170 $0 $46,487,760 REAL & TANGIBLE PERSONAL, UTILITIES, 7 $0 $12,042,890 REAL & TANGIBLE PERSONAL, UTILITIES, 111 $0 $16,163,670 TANGIBLE, PERSONAL PROPERTY, COMM 6,937 $0 $859,995,496 TANGIBLE, PERSONAL PROPERTY, INDU 151 $0 $516,695,940 TANGIBLE OTHER PERSONAL, MOBILE H 397 $148,800 $2,923,490 INVENTORY, VACANT RES LAND 335 $1,672,130 $8,099,050 SPECIAL INVENTORY 86 $0 $46,080,750 4,246 $33,926,260 $621,103,409 Totals 7,188.3794 $179,826,740 $8,085,732,242 Page 32 of 116 True Automation, Inc. Jefferson County Appraisal District P. O. Box 21337 4610 S. Fourth St. Beaumont, Texas 77720-1337 Beaumont, Texas 77705 CHIEF APPRAISER Angela Bellard, RPA, RES, AAS Mr. Kyle Hayes City Manager City of Beaumont P O Box 3827 Beaumont TX 77704 Dear Mr. Hayes: (409) 840-9944 (409)727-4611 Fax(409)727-5621 MEMBERS OF THE BOARD Dr. Louis Reed, Jr., Chairperson July 26, 2016 Eugene Landry, Secretary Allison Nathan Getz Charles Lankford C. L. Sherman In accordance with Section 26.01(a), the 2016 appraisal roll for your jurisdiction has been certified to your tax assessor -collector. Enclosed is a copy of the 2016 Appraisal Roll Certification for your review and information. Please do not hesitate to contact me should you have any questions. Sincerely, Angela Bellard, RPA, RES, AAS Chief Appraiser pi 0 September 20, 2016 Consider an ordinance ratifying the budgeted property tax increase reflected in the FY 2017 Budget "94KWIR TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: September 20, 2016 REQUESTED ACTION: Council consider an ordinance ratifying the budgeted property tax increase reflected in the FY 2017 Budget. BACKGROUND Section 102 of the Local Government Code includes the following: "Adoption of a budget that will require raising more revenue from property taxes than in the previous year requires a separate vote of the governing body to ratify the property tax increase reflected in the budget. A vote under this subsection is in addition to and separate from the vote to adopt the budget or a vote to set the tax rate required by Chapter 26, Tax Code, or other law." Although the tax rate is remaining at $0.69 per $100 assessed valuation, the budgeted revenue from property taxes is expected to be $1,302,000 more than FY 2016. Of this amount, $452,163 is attributable to new property added to the tax roll this year. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the resolution. ORDINANCE NO. ENTITLED AN ORDINANCE RATIFYING THE BUDGETED PROPERTY TAX INCREASE REFLECTED IN THE FY 2017 BUDGET. WHEREAS, the proposed FY 2017 budget will raise more total property taxes than last year's budget by $1,302,000 or 2.80%; and, WHEREAS, the adoption of a budget that will raise more revenue from property taxes than in the previous year requires a vote separate from and in addition to the vote to adopt the budget; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: Section 1. THAT the statements and findings set out in the preamble to this ordinance are hereby, in all things, approved and adopted. .,artinn 9 That the property tax increase reflected in the budget which will raise more total property taxes than last year's budget by $1,302,000 be and the same is hereby, by separate vote, ratified. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of September, 2016. - Mayor Becky Ames - 5 September 20, 2016 Consider a resolution approving the write-off of uncollectible delinquent accounts BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: September 20, 2016 REQUESTED ACTION: Council consider a resolution approving the write-off of uncollectible delinquent accounts. BACKGROUND This request is in accordance with the City's write-off policy as previously approved by City Council. The policy gives Council the final authority to write-off an individual account receivable identified as uncollectible when the balance due exceeds $1,000.00. Accounts included are for transactions prior to March of 2015 which have been sent to the collection agency and collection efforts have been unsuccessful for more than one year. A summary by receivable type is shown below. Event Charges - $2,134.11 Original Charges date from 2015. Weed Abatement Charges - $94,804.13 Original charge dates range from 2011 to 2015. EMS Ambulance Charges - $1,046,681.11 These charges from ambulance transports include uninsured claims or co -pay and deductibles that the customer is responsible for. The original charge dates range from 2005 to 2014 and accounts have been uncollectible for at least one year. Total to be written off - $1,143,619.35 All accounts remain with the collection agency for continued collection efforts. If at any time an account becomes collectible after having been written off, the receivable shall be adjusted accordingly. The balance of the account shall be reinstated and payments shall be applied to that balance. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves, as an internal accounting procedure, the write- off of the following delinquent accounts totaling $1,143,619.35 for which each individual account exceeds $1,000, as shown on Exhibit "A" attached hereto: and, Event Charges $2,134.11 Weed Abatement Charges $94,804.13 EMS Ambulance Charges $1,046,681.11 BE IT FURTHER RESOLVED THAT these debts are not being extinguished or forgiven and if, at any time, an account becomes collectible after having been written off, the receivable shall be adjusted accordingly and the balance of the account shall be reinstated and payments shall be applied to that balance. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of September, 2016. - Mayor Becky Ames - WRITE OFF REQUEST - September 2016 ACCOUNTS $1000 and GREATER BY TYPE Events 2,134.11 EMS 1, 046, 681.11 Weed Abatement 94,804.13 TOTAL 1,143, 619.35 BY CUSTOMER ABBIE MATTHEWS ETAL 1,298.20 ABRAHAM, DAVID 1,625.00 ABSHIRE, GAIL 1,500.00 ADAMS, MARK 2,855.00 ALEX, EDWARD ESTATE 1,240.95 ALFORD, DEANA 1,570.00 ALLEN, FELTON 1,685.00 ALLEN, TARNEKA 2,625.00 ALLEN, THELMA 1,313.00 ALLEN, TIARA MONIQUE 1,734.50 AMOUS, NATASHA 2,015.00 ANDERSON, ROWENA HAYES 1,715.00 ANDERSON, THOMAS AARON 1,680.00 ARCELLA 1,470.90 ARCENEAUX, CARITAS 1,165.00 ARCENEAUX, JEREMY 2,475.00 AREBALOS, ASHLEY 11530.00 ARLINE, LATAVIA 1,015.00 ARMSTEAD, CHIQUITA 1,650.00 ARMSTRONG, LASASHA 3,382.00 ARMSTRONG, LATESHIA 1,620.00 ARREDONDO, LOUIS 1,590.00 ARTMORE, RACHEL MARIE 1,685.00 AUSTIN, PANTHER 1,620.00 AUSTIN -YOUNG, CHRISTOPHER 1,015.00 BAKER, THOMAS 3,115.00 BALL, KATHY 2,430.00 BALLARD, TARA 1,495.00 BALLIER, SHEVA 2,415.00 BALSAMO, CHRISTOPHER 1,700.00 BANTWINE, TRAVIS 1,650.00 BARAN, MICHAEL 1,575.00 BARNETT, TAHMEAKIA 4,017.50 BARRON, CARLA RENEE 3,210.00 BARRY, MONTY ET AL 1,289.00 EXHIBIT "A" BATISTE -COLEMAN, DEMITRAL 2,440.00 BAUM, JESSICA 1,602.50 BEAN, JAQUISHA 3,353.50 BELLE, ELIZABETH SAWYER 1,530.00 BENDY, GRACE 1,635.00 BENNETT, FLOYD LEONARD 1,655.00 BERGERON, PHILLIP 3,915.00 BERTRAND, ANNA MARIE 1,099.00 BEVERLY, RONDELL 1,000.00 BIAS, DONALD RAY 3,935.00 BLOUNT, BILLY 1,580.00 BLUE, ALEXIS LASHAE 2,343.50 BOCK, GISELE 1,590.00 BOUDREAUX, KATHERINE 1,700.00 BRANDIN, ZENDA 11545.00 BROOKS, VICTORIA 2,530.00 BROSNAHAN, BRUCE E 1,623.33 BROUSSARD, EDWARD 3,472.00 BROUSSARD, MORRIS 1,655.00 BROWN, CANDY 1,522.00 BROWN, CHARLES 5,380.00 BROWN, MICHAEL JAMES 2,440.00 BROWN, RANDI 2,625.00 BROWN, SHAWANA 1,655.00 BRYDSON, MONICA 1,635.00 BURCH, MARY 1,741.78 BURKE, GARY 1,610.00 CAMPBELL, MICHAEL 1,002.24 CAMPBELL, WILFRED CHARL 1,670.00 CARL, CARRIE 4,235.00 CARRIER, JACOBY 1,640.00 CARRY, GABRIEL 1,000.00 CARTER VERLINE (DECEASED) 1,803.90 CARTER, KOURTNEY 1,015.00 CARTER, LEKESHA 1,625.00 CEASER-BABBS, JOSHUA 2,470.00 CHAISON, JUDY 1,140.00 CHILDS, STEPHANIE 1,612.42 CHURCH, TERRY 1,092.78 CITIZEN, TERRY 1,012.35 CLARK, YOLANDA 1,575.00 CLICK, BECKY SUE 1,610.00 COCKRUM, BOBBY 2,383.00 COCO CONCETTA MRS 1,171.00 COLEMAN, PAUL 1,403.39 COLLINS, SHARELLE NICOLE 2,370.00 CONNER, DONALD PAUL 2,410.00 COOPER, IVORY CAROLYN JAC 1,043.00 CORBIN, AVERY 11685.00 CORMIER, CARILINA 1,150.00 CORMIER, LEROY 3,325.00 CORMIER, STEPHANIE DIANE 1,635.00 CORNISH, MELINDA 1,964.52 COTTON, SAUNTEL 2,460.00 COURTS, HAROLD WARREN 3,927.50 CRAVENS, PATRJCK A 1,222.00 CROMER, DEANNA 1,570.00 CROUT, ERICA 1,010.00 CURTIS, DAKOTA 2,415.00 DAVENPORT, LATOISHA ROCHEL 1,680.00 DAVIS, AARON 1,139.03 DAVIS, BETTY 1,015.00 DAVIS, ESCAR 1,530.00 DAVIS, JAMIE 1,749.50 DAVIS, RHONDA ANNETTE 1,030.00 DAVIS, SHNEEKA 2,430.00 DEAL, SHON KEITH 7,050.00 DENNIS JR, DONALD 2,134.11 DEYOUNG JOHN 1,249.25 DICKSON (DECEASED), ETHEL 7,830.30 DOMINGUE, SYLVIA 1,625.00 DONALD, ALBERT 1,768.97 DORN, AMANDA NIKKI 1,595.00 DOTSON, STAR RECHELL 1,495.00 DRAKE, CATRINA HINES 1,610.00 DRAPER, GINA RENEE 1,590.00 DUMAS, BETTY 1,106.00 DUPLECHAIN IRENE 1,812.80 DUPRE, DAVID NEIL 4,720.00 DYER, ARCADIA LOUISE 1,612.50 EAST, CHRISTOPHER 2,280.00 EBOW, ALANA 2,380.00 EDWARDS, ELNORA 1,000.00 EDWARDS, MARY LOUISE 1,411.00 EDWARDS, PEGGY 2,505.00 EDWARDS, STACY MIRANDA 1,820.00 ELAM, DELTON 5,740.00 ELLIOTT, CEDRIC 3,610.00 ELLIOTT, WILLIE GEORGE 1,655.00 ELLIS, FREDERICK 1,625.00 ETHRIDGE, STANLEY 1,580.00 FAULKER, YOLANDA 2,430.00 FERGUSON, JESSICA MARIE 2,400.00 FERGUSON, KENDRIC RENARD 1,670.00 FERMON, NATHAN DAVID 1,031.33 FERNANDEZ, CHARISMA 2,685.00 FIELDS, JOHN E 1,524.00 FIELDS, SAMUEL EDWIN 1,555.00 FIELDS, THEROWAYNE 3,465.00 FLAKES, LEROY 1,880.00 FLORES, CLEMENTE 7,161.50 FLORES, DESIDERIO 2,425.00 FLOYD, MARK 4,890.00 FONTENOT, MARION (ESTATE) 1,000.00 FONTENOT, SHANE 1,685.00 FONTENOT, TASHEABA 1,670.00 FORD, MEGAN LASHAE 4,055.50 FORD, TONYA 2,000.00 FOSTER, SEAN 3,305.00 FOUTZ, OTIS 1,615.00 FRANK, MARY 2,332.00 FRANK, TONYA 1,575.00 FRANKLIN, CANDACE MARIE 3,335.00 FRANKLIN, CATHY JO 5,638.00 FRANKLIN, JESSIE 1,685.00 FRANKLIN, MAHOGANY 1,670.00 FRANSAW, JOSE REYMONT 4,715.00 FREEMAN, ANTHONY 2,530.50 FREEMAN, BARBARA 2,400.00 FREEMAN, TABITHA 1,545.00 FULBRIGHT, GUY 2,415.00 FULLER, FRANK 1,652.22 GALLIER, ESTELLE A (DECE 1,204.00 GARCIA, ADRIANA 1,610.00 GARCIA, JOSE 1,650.00 GARDINER, CONNIE 2)485.00 GARDINER, DARIUS 1,570.00 GARNER, ASHLEY NICHOLE 4,950.00 GARNER, DAVID FRANKLIN 1,835.00 GARRETT, RAVEN 1,845.00 GATLIN, FREDDIE ALLEN 1,031.00 GAYLES SYBIL 1,209.00 GEORGE, GERALD 1,685.00 GIF ET AL 1,192.00 GILCHRIEST, MICHAEL BERT 2,540.55 GILES DOLORES 1,314.75 GILFORD DAISEY 1,315.97 GILLIES, BEAU FLINN 2,440.00 GOMEZ, DANIEL 1,595.00 GOMEZ, RICHARD ANTHONY 1,745.00 GONZALES, JENNIFER 1,590.00 GORDON, AUTUMN 4,920.00 GRANCAJ, GENEVIEVE 1,915.00 GRANGER, DANIELA 1,638.50 GRANGER, GREGORY 4,950.00 GRANT, FRANK CHARLES 1,680.00 GRASTY, TIMOTHY SHANE 11655.00 GRAY, ROCHUNDA 1,015.00 GREEN, GLENN DALE 1,673.00 GREEN, LAURA 1,015.00 GREEN, REBECCA DAPHINE 4,935.00 GREEN, TIMOTHY CHARLES 1,655.00 GRIFFIN, CLARENCE 11748.00 GROGAN, BARBARA 11000.00 GROUNDS, THOMAS GLENN 1,670.00 GUIDRY, BRIAN 1,620.00 GUIDRY, JUANITA 2,405.00 GUIDRY, RITA MARIE 1,685.00 GUILLORY, PAULA 2,465.00 HAFFORD, GERTRUDE 1,625.00 HAGAN, JAMES CLIFTON 5,205.00 HALEY, APRIL MAY 1,620.00 HAMPTON, MORAL 7,440.00 HANCOCK, JOHN GEOFFREY 1,745.00 HARMON, ADELLA 1,625.00 HARMON, ANTHONY 1,640.00 HARMON, SHERLENE 2,500.00 HARMON, SIMECA 2,640.00 HARPER, KENNETH WAYNE 2,415.00 HARRIS, ERNESHA EKWANA 1,620.00 HARRIS, ESTELLE 3,520.00 HARRIS, JACQUES 1,610.00 HARRIS, LEQUINCEY 1,730.00 HARRIS, LISA 1,730.00 HARRISON, MARY ANN 1,784.00 HARROD, DANA 1,670.00 HAUSER, FREDERICK 1,564.50 HAWKINS, BARBRA 1,655.00 HAWKINS, GREGORY TODD 6,562.00 HAWKINS, LAVAR 1,655.00 HAWKINS, MICHEAL 1,895.00 HAWKINS, SHEILA 2,390.00 HAWTHORNE, JAMES 5,346.34 HAYNES ALFRED L & TAMARA 1,308.37 HAYNES, LASHUNDA 2,515.00 HAYS, JACQUELINE 4,795.00 HEBERT, DONNAJO 1,285.00 HEBERT, WILL 1,590.00 HENDERSON, TANYA 1,600.50 HENDRIX, MARVIN 2,436.00 HENRY, ZELVIN KEITH 2,400.00 HERRERA EUGENIO 2,727.00 HICKS, PRECIOUS 2,370.00 HOFFPAUIR, DENISE 1,895.00 HOLLOMAN, MARKJIA DEJA 2,565.00 HOLLOWAY, PAMELA 1,605.00 HOLLYWOOD STREET BAPTIST 1,323.96 HOLMES, CEDRIC 1,674.96 HOLT, LOUISE LYNETTE 1,365.84 HOPE, BRENTON ALLEN 1,655.00 HOPE, SHALONDA 3,225.00 HUBBARD, ROSA NELL 2,768.57 HUBERT, JEFFERY 1,596.50 HUGHES, JERRY 1,480.00 HUNTER, LORRAINE 1,750.00 HUNTER, MELVIN 11030.00 HUTSON, MONICA 1,640.00 HUYNH, ROBERT 1,670.00 INFINITE HEALTHCARE 1,159.00 JABEZ CUSTOM DEV & CONST 1,331.45 JACKSON FRANKIE D 1,129.84 JACKSON, ALFRED 1,191.61 JACKSON, BRANDI 2,440.00 JACKSON, HOLLIS 1,595.00 JACKSON, TONY 2,515.00 JACOBO, PAULINE 1,730.00 JAMES, BOB 1,635.00 JENKINS, THEODORE 1,540.00 JMH FARMING CORP 1,060.00 JOHNSON, ALEXIS LANAE 1,575.00 JOHNSON, AMY 2,634.00 JOHNSON, BERTHA 1,585.50 JOHNSON, DONALD 2,365.00 JOHNSON, JERYL 1,655.00 JOHNSON, LEROY 1,607.00 JOHNSON, LESLIE 1,580.00 JOHNSON, MORGAN RENEE 2,880.00 JOHNSON, TROVESSAH 3,987.50 JOHNSON, WANDA 6,570.00 JONES, ANGEL LENE 1,627.50 JONES, D-NASHIA ROSHAWN 1,560.00 JONES, EDWARD LEE 1,672.00 JONES, LOUIS 1,655.00 JONES, NATASHA 2,420.00 JONES, ROBERT T 1,272.25 JONES, STEPHANIE 2,452.00 JOSEPH, ALESA RUBIN 1,522.00 JOSEPH, EBONY MONIQUE 1,000.00 JULIUS, BEULAH SCOTT 1,330.00 KELLER, LACHUNDA 1,525.00 KELLEY, GREGORY BLAND 1,685.00 KELLY, WILLIE EDWARD 1,530.00 KENNEDY, STEPHEN EARL 2,580.00 KIBODEAUX, DANIELLE 1,612.50 KILPATRICK, BRANDON 1,635.00 KING, MERCEDES 2,350.00 KNIGHT DUPLECHAIN, LACIE 1,615.50 KNIGHT, CHANELL CHERI 1,545.00 KNIGHT, DEBBIE 2,490.00 KNIGHTON BESSIE MARIE 2,518.00 KOWALSKI, JOHN REUBEN 1,127.69 KUHLMAN, DONALD 2,410.00 KULIFY, JOHNNY 1,477.00 LABBE, SHERRI 1,625.00 LABIOSA, VICTOR 11655.00 LAFITTE, BRYCE 1,625.00 LAIRD, KIRK 1,685.00 LAMB CAROLYN F ET AL 6,043.75 LANDRY, ELSIE 1,715.00 LANE, BRUCE HENRY 1,545.00 LANE, JERRY 1,686.00 LASTICE, RONALD GLENN 2,708.50 LAYTON, JIMMY 1,628.00 LEBLANC, ALBERT 2,425.00 LEDET, SHUKETIA 1,665.00 LEE, ALBERT ANDRUS 2,835.33 LEE, CORNELL 2,550.00 LEE, KENNETHA KAYRON 3,890.00 LEE, SUSAN 1,838.00 LEMALLE, ANTISSIA 2,597.89 LEWIS, AUDREY 1,000.00 LEWIS, CHRISTINA MARIE 2,475.00 LEWIS, DIAMOND 6,233.82 LEWIS, DON 1,625.00 LEWIS, KAYLYNN 1,805.00 LEWIS, OSCAR 3,118.00 LEWIS, TRAVIS 5,272.50 LINCOLN JOHN 1,441.00 LITTLE, BRENDA 1,245.00 LIVING, BRITNEY 1,165.00 LIVING, DERRICK 1,605.00 LOGAN, SHIREE 11782.00 LOMAX, FELECIA ELIZABE 1,670.00 LONDON, RENEE 1,685.00 LOPEZ, DAMIAN 2,660.50 LOPEZ, MANUEL 1,614.50 LOUINES, ERIC 5,010.00 LOWE, JACOB 1,045.00 LYONS, DIXIE MARIE 1,625.00 MACKOWSKI, GINA 1,100.00 MAHONEY, HASSAIN ISMAIL 1,030.00 MALDONADO, KRISTIN 10,260.00 MALO, ATTIDA 2,425.00 MALONE, CALVIN 2,490.00 MALVO, CONROY 1,030.00 MALVO, JENNIFER 1,757.00 MANLEY, MACON 1,635.00 MANNING, DREW 11625.00 MANUEL, LAWRENCE 1,610.00 MANUEL, LEE ANNA 2,605.00 MARK HARDIN MINISTRY INC 3,104.21 MARKS, MATTHEW 2,365.00 MARSHALL, JOYCELYN 11830.00 MARTIN THOMAS JOSEPH DECE 1,133.75 MARTIN, HELEN DARLENE 1,790.00 MARTIN, STEPHANIE 21500.00 MATTHEWS, DONALD RAY 2,400.00 MCBRIDE, RODNEY 1,000.00 MCCAFFERTY PAUL E ESTATE 1,050.00 MCCANDLESS, RONALD 1,670.00 MCCAULEY, REGINA 2,350.00 MERZLOCK, BAMBIE 1,595.00 MICKINS, LAKEITHA 1,610.00 MILLER, ROBYNN 1,670.00 MILLER, WILLIAM 4,805.00 MILLER-WHITE, CYNTHIA 1,647.50 MILLIGAN, KRISTEN 4,229.94 MITCHELL, ANTHONY 1,000.00 MITCHELL, KENNETH WAYNE 2,485.00 MITCHELL, SHEKEITHIA 1,555.00 MITCHELL, TIGEE DWAYNE 2,665.50 MITCHELL, TRACI 2,595.00 MOLD, LINDA 1,064.97 MOLO, MURPHY 1,752.00 MOORE JOHNETT ESTATE 1,058.00 MOUTON, RAMON 1,849.25 MOYE, PHELESIA 1,685.00 MOYLER, WILLIAM 1,605.00 MULLINS, JOSHUA NORMAN 1,670.00 MURPHY, BAILEYY 1,585.00 MURPHY, CAMILLIA 1,596.00 MURPHY, ELISA ANNETTE 2,097.50 MURPHY, TIFFANY 1,685.00 MYLES, SHIRLENE 1,685.00 NASH, VERONICA 1,745.00 NAUNCZIK, GARY 1,030.00 NECHES LODGE NO 593 BPOE 1,635.00 NED, JADA 1,685.00 NED, JOHN 1,580.00 NEDD, OTIS 1,640.00 NELSON, WILLIE 1,700.00 NEVILS, CODY DION 2,672.00 NGUYEN JEANIE T 1,355.00 NICKSON, AMANDA 2,340.00 NIPPERS, ELISA 1,495.00 NIX, LAURA 2,545.00 NOBLES, ISRAEL 2,505.00 NOBLES, JOREL QUINCY 1,685.00 NORMAND, ADRIEN RENEE 1,045.00 OGG, ZACHARY 1,560.00 OLVERA, PABLO 1,620.00 ORTIZ, JASON 1,575.00 OSZCZAKIEWICZ, KARL WILLIAM 1,029.85 OVERSTREET, DIKESHA 4,255.00 OZANE, BRIAN 2,490.00 PAINE, PAMELIA 1,179.05 PALMER GWENDOLYN ANN 1,055.60 PANEL, MARTIN 1,700.00 PARISH, TIMOTHY ANDREW 3,235.00 PARKER, KELLY 1,665.00 PARKERSON, TRAVION DWAYNE 1,610.00 PARTAIN, MADELINE 1,620.50 PATTERSON, ABE (DECEASED) 1,238.00 PATTERSON, DELORES 1,715.00 PAYNE, CATRINA 1,685.00 PAYNE, TIFFANY NICOLE 4,415.00 PEREZ, JUAN 1,022.00 PERKINS, JAMES WENDELL 2,300.00 PETE, SERINA MAE 1,015.00 PETRY, BRITTANY 1,680.00 PRAM, TRUNG 5,250.00 PHILLIPS, ELSIE 2,441.00 PHILLIPS, IEISHA 1,510.00 PHILLIPS, JERRY 2,625.00 PHILLIPS, KATIE 1,545.00 PHILLIPS, TOSHA 1,615.00 PITRE, DANIELLE 1,268.10 PLESS, ROBERT 1,664.00 POWER INC 1,721.60 PRATT, RONNIE 3,966.68 PRICE, SHEIKA 1,679.00 R & B HOMES LLC 1,376.70 RACZ, LOIS 11685.00 RAMIREZ, CITALI 1,700.00 RAMIREZ, MICHAEL 1,214.64 RANDALL, ERICA DENEAN 2,000.00 RATLIFF, JANINE 11580.00 REDEAU, LORI 1,140.00 REINHARDT, TIFFANY 1,611.50 RENFRO, MARGARET 11560.00 RICHARD, DEBRA 11655.00 RICHARDS, ANTHONY 1,655.00 RIVERA, JOSEPH 1,420.00 ROBERTS, JANET 1,700.00 ROBERTS, KRISTIAN 1,715.00 ROBINSON, A C 1,398.63 ROBINSON, JOSHUA 1,610.00 ROBINSON, RAYMOND 1,610.00 ROCIO, GLORIA ANN 3,366.00 RODRIGUEZ, CHRISTINA 11485.00 ROSE, JESSICA ANNE 1,745.00 ROY, CHRISTINA 1,596.00 RUBEN, JOSEPH ROLLEN 1,785.00 RUIZ GENOVEVA R 1,244.75 RUIZ, JOSE 1,311.17 RYAN, JOHN 1,640.00 SAM, PATRICIA 2,445.00 SAM, QWANA DEEL 3,220.00 SAM, SHAWNDELLA 2,430.00 SAMPSON, JAMES PAUL 1,545.00 SAMPSON, RICHARD 1,100.00 SATTERWHITE, CURTIS 1,640.00 SAVOIR, FALLAN GAIL 3,185.00 SAVOY, LEROY 1,626.50 SCHAFF, KATRINA 1,545.00 SCOTT, BRANDY JOYCE 2,505.00 SCOTT, CHARLES 2,530.00 SEALE, ED 2,546.55 SEMIEN, KAWANA MONIQUE 1,844.00 SENEGAL, GWENDOLYN 1,686.50 SHERMAN, ROBERT 3,222.50 SHULTZ, LAURA ANNE 1,142.25 SIAS, DARRYL 2,520.00 SILAS, ADA 1,665.00 SIMMONS JAMES 1,520.25 SIMMONS, MARK 1,610.00 SLAUGHTER, JOHN VIRGIL 1,575.00 SMITH AMMER J 1,405.05 SMITH, CARL 51618.00 SMITH, CHARMIKA 2,430.00 SMITH, CHRISTY 4,110.00 SMITH, JESSICA ANN 1,709.00 SMITH, JOHN 1,670.00 SMITH, LESTINA 61750.00 SMITH, MICHEAL 1,585.00 SOMEBODY CARES SOUTHEAST 1,120.88 SONNIER, ANTONIETTE ROS 1,650.00 SONNIER, JEFFREY 1,560.00 SPAULDING, SHERICE 2,413.50 STANLEY, BOBBIE 1,700.00 STELLY, CODY 1,620.00 STEVENSON, LAJANARA 2,445.00 STOKER, OLINDA JEAN 1,605.00 SUTTON, CLARENCE 1,637.00 SUTTON, TYRELL 1,545.00 SWEAT, KYLE 1,165.00 SWIFT, NIESHA NICOLE 1,775.00 TARVER, BRANDY 1,605.00 TARVER, ERIC D WAYNE 1,001.50 TATUM MYRTLE LAVERGNE 1,718.00 TAYLOR, MYRA 1,275.00 TEAL, DORIS JEAN 1,393.99 THIBODEAUX, JESSICA NASHAY 1,620.00 THOMAS, BERTHA 1,510.00 THOMAS, COLBY 4,040.00 THOMAS, MARK CURTIS 1,510.00 THOMAS, STEVEN 1,605.00 THOMAS, TIFFANY 1,015.00 TITTLE, SUMMER CHANTEL 3,955.00 TITUS, RUBY L 1,785.00 TOMLINSON, MARK 1,625.00 TRAHAN, CAMILLA 1,670.00 TRAHAN, PATRICK JOSHUA 1,670.00 TRAINER, CHERYL 1,015.00 URIBE, ALEJANDRO 1,605.00 VALLERY, FELICIA MARIE 1,880.00 VARRET, JOSHUA 1,700.00 VARTANIAN, DANIEL 21455.00 VILLALOBOS, TOMAS (DECEAS 1,485.25 VISCARRA, ANNETTE 2,346.50 VONTOURE, VIRGIL FABIAN 1,640.00 VOSBURGH, JAMES DAVID 1,555.00 WALKER, BLISS 1,620.00 WALKER, CHARLES 1,015.00 WALKER, CONNIE EVONNE 1,575.00 WALKER, FLORENCE 1,670.00 WALKER, PETER 1,597.00 WALKER, RANDAL 1,730.00 WALKER, ROBERT 1,000.00 WALKER, TAMMY LAVELLE 2,535.00 WARD, DUSTY WAYNE 1,790.00 WARD, ROBERT DEMETRICE 2,556.50 WARREN SHIRLEY 11469.03 WASHINGTON ESTATE, CLARA 1,300.50 WASHINGTON, DIRNITURL 2,522.50 WASHINGTON, WHITNEY 2,405.00 WATSON, MARGIE ANN 1,611.00 WELLS, STEPHANIE NICOL 3,185.00 WESTBROOK, DONALD 1,865.00 WESTON, SUZANNA 1,525.00 WHEAT, SANDRA 1,625.00 WHEELER, MARQUELL 1,640.00 WHITAKER, LARRY 3,239.50 WIGGINS, MARY MICHELLE 1,665.00 WILEY, RONALD LEE 3,225.00 WILLIAMS, CORDNY DWAYNE 3,260.00 WILLIAMS, DONALD 3,444.00 WILLIAMS, EARL 2,505.00 WILLIAMS, JAYLAN 2,385.00 WILLIAMS, RHONDA 1,645.50 WILLIAMS, ROMEO 1,581.00 WILLIAMS, STEPHEN 3,280.00 WILLIAMSON, JEFFREY KENNETH 6,563.00 W I LLI FO RD, TRAY ALLEN 1,925.00 WILSON, JENNIFER 1,620.00 WILSON, NICOLE 1,625.00 WINFREY, VALARIE 2,368.00 WOOLWINE, CHARLOTTE CAMELLIA 1,044.00 WYATT, BOBBY 3,437.50 YORK, GUY WAYNE 1,560.00 YOUNG, ISSAC 1,585.00 ZAGONE, JAMES 1,590.00 ZAMUDIO, MORIAH 11033.00 ZONE, BRUCE 1,670.00 ZUNIGA, SELENA 1,640.00 TOTAL 1,143,619.35 September 20, 2016 Consider a resolution awarding annual contracts to multiple vendors for the purchase of traffic marking materials BEAUMONT T E X A S TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: September 20, 2016 REQUESTED ACTION: Council consider a resolution awarding annual contracts to multiple vendors for the purchase of traffic marking materials, in the estimated total amount of $480,014.85. BACKGROUND Bids were requested for an annual contract to supply signage, sign materials, hardware, and specialty paints and thermoplastic materials for use by the Transportation Division, and for purchase of various traffic control materials such as markers, portable signs and barricades for use by all City Departments. Eleven (11) vendors were notified and six (6) responses were received. Specifications were divided into nine (9) material sections, and require that each be awarded to the lowest overall bidder who bids the entire section and complies with the required specifications. There are no local vendors supplying this material. Contracts are recommended as follows: Section Vendor Est. Total Amount 1 -Sign Blanks Trantex, Inc., Houston $32,294.25 2 -Sign Faces Osburn Associates, Logan, OH $4,344.00 3 -Finished Signs Vulcan, Inc., Foley AL $36,629.15 4 -Sheet Material Osburn Associates, Logan, OH $37,620.00 5 -Hardware Allied Tube, Inc., Harvey, IL $277,150.00 6 -Marking Materials Trantex, Inc., Houston $16,242.50 7 -Paint Trantex, Inc., Houston $49,259.70 8 -Traffic Control Equipment Trantex, Inc., Houston $26,475.25 TOTAL - $480,014.85 FUNDING SOURCE General Fund and Capital Program. RECOMMENDATION Approval of resolution. RESOLUTION NO. WHEREAS, bids were solicited for annual contracts for the purchase of traffic marking materials for use by the Transportation Division and for the purchase of various traffic control materials for use by all City Departments; and, WHEREAS, the following vendors submitted bids as shown below and in the unit amounts as shown on Exhibit 'A" attached hereto and made a part hereof for all purposes: Section Vendor Est. Total Amount 1 -Si n Blanks Trantex, Inc., Houston $32,294.25 2 -Sign Faces Osburn Associates, Logan, OH $4,344.00 3 -Finished Signs Vulcan, Inc., Foley AL $36,629.15 4 -Sheet Material Osburn Associates, Logan, OH $37,620.00 5 -Hardware Allied Tube, Inc., Harvey, IL $277,150.00 6 -Marking Materials Trantex, Inc., Houston $16,242.50 7 -Paint Trantex, Inc., Houston $49,259.70 8 -Traffic Control Equipment Trantex, Inc., Houston $26,475.25 TOTAL $480,014.85 ; and, WHEREAS, City Council is of the opinion that the bids submitted by the vendors for the estimated contract total amount of $480,014.85 as based upon the unit amounts as shown on Exhibit 'A" attached hereto and made a part hereof for all purposes should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bids submitted by the vendors for annual contracts for the purchase of traffic marking materials and traffic control materials in the estimated total amounts shown above and in the unit amounts as shown on Exhibit 'A" attached hereto and made a part hereof for all purposes for the estimated total amount of $480,014.85 be accepted by the City of Beaumont; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a contract with each of the vendors listed above for the purposes described herein. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of September, 2016. - Mayor Becky Ames - BEAUMONT T E X A S CITY OF BEAUMONT, BEAUMONT, TEXAS PURCHASING DIVISION BID TABULATION Bid Name: ANNUAL CONTRACT FOR TRAFFIC MARKING MATERIALS Bid Number: BF0716-28 Bid Opening: Thursday, September 08, 2016 Contact Person: Robert (Bob) Hollar, Buyer II rhollarta)ci.beau mont.tx. us Phone: 409-880-3758 Vendor City / State Phone or Fax No. VULCAN FOLEY AL (800) 633-6845 Protection Services Lemoyne PA (717) 236-9307 TRANTEX, INC. Houston (281)448-7711 PATHMARK SAN MARCUS (800) 547-0874 SECTION DESCRIPTION SECTION TOTAL SECTION TOTAL SECTION TOTAL SECTION TOTAL 1 SIGN BLANKS $35,822.00 $51,972.13 $32,294.25 $49,283.00 2 SIGN FACES $4,758.50 $7,975.00 $12,357.00 $7,432.00 3 FINISHED SIGNS $36,629.15 $55,819.00 $43,629.50 $57,980.30 4 SHEET MATERIAL $43,099.80 $41,406.50 $51,742.50 NO BID 5 HARDWARE NO BID NO BID $294,097.50 $357,205.00 6 MARKING MATERIALS NO BID $18,322.50 $16,242.50 $19,508.00 7 PAINT NO BID NO BID $49,259.70 $55,490.00 8 TRAFFIC CONTROL EQUIP NO BID $13,804.50 $26,475.25 $53,877.50 TOTAL BID $120,309.45 $189,299.63 $526,098.20 $600,775.80 AWARDED $36,629.15 $0.00 $124,271.70 $0.00 Vendor City / State Phone or Fax No. Osburn Assoc. Logan, OH 800-523-8917 American Traffic Sfty Orange Pk FL (877) 872-2876 Allied Tube Harvey IL (800) 882-5543 SECTION DESCRIPTION SECTION TOTAL SECTION TOTAL SECTION TOTAL 1 SIGN BLANKS $34,898.75 NO BID NO BID 2 SIGN FACES $4,344.00 NO BID NO BID 3 FINISHED SIGNS $38,153.55 NO BID NO BID 4 SHEET MATERIAL $37,620.00 $40,168.95 NO BID 5 HARDWARE $18,962.50 NO BID $277,150.00 6 MARKING MATERIALS NO BID NO BID NO BID 7 PAINT NO BID NO BID NO BID 8 TRAFFIC CONTROL EQUIP NO BID NO BID NO BID TOTAL BID $133,978.80 $40,168.95 $277,150.00 AWARDED $41,964.00 $0.00 $277,150.00 TOTAL CONTRACT AWARD 1 $480,014.85 Notes: Marked in RED indicates did not bid entire section No Response: FLINT TRADING; SWARCO; CUSTOM PRODUCTS SO m X W September 20, 2016 Consider a resolution approving the purchase of sodium hydroxide from DXI, Inc. for use by the Water Department BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officeri� MEETING DATE: September 20, 2016 REQUESTED ACTION: Council consider a resolution approving the purchase of sodium hydroxide from DXI, Inc. in the amount of $203,405 for use by the Water Department. BACKGROUND Sodium hydroxide is used to purify the City's water supply. The Water Utilities Department expects to purchase approximately five hundred (500) dry tons of this material during the term of this contract. Formal bids were requested from nine (9) vendors for a six (6) month contract to supply sodium hydroxide. Six (6) bids were received. Low bid of $203,405 was submitted by DXI, Inc., of Houston. This represents an approximate eighteen percent (18%) increase in the price of this material over last contract. DXI, Inc., has previously held this contract. There are no local vendors of this commodity. FUNDING SOURCE Water Utilities Fund. RECOMMENDATION Approval of the resolution. City of Beaumont Texas BEAUM©NT Purchasing Division Bid Tabulation T F R AS Bid Name: Six (6) Month contract for Sodium Hydroxide Bid Number: BF0816-32 Bid Opening: Thursday, September 08, 2016 Contact Person: Robert J. Hollar, Buyer II rhol la rOci. bea u m ont.tx. us Phone 409-880-3758 Vendor City I State Phone or Fax No. Shrieve Chem The Woodlands 281 367-4226 Brenntag SW Houston 713 330-8570 Premier Chem Baton Rouge 22 926-0059 Univar USA Kent WA 253 872-5084 CITY ITEM DESC (TONS) 1 ISodium H droxiede 50041 , Manuracture Bid 1 Sodium H droxiede 500 DXI 41—T47.861 $232,930.00 Manuracture Bid West Lk or Formosa Axoal Formosa Univar Vendor City I State Phone or Fax No. TDC LLC Houston 800 684-6274 DXI Industries Houston 281 457-4848 ITEM I DESC (TONS) 1 ISodium H droxiede 50041 , Manuracture Bid I oxy DXI No Resonse: Aftivia; FSTI; Southern Ionics; Chemtex; GEO; KA Steel RESOLUTION NO. WHEREAS, bids were solicited for a six (6) month contract for the purchase of Sodium Hydroxide for use by the Water Department; and, WHEREAS, DXI, Inc., of Houston, Texas, submitted a bid for an estimated total expenditure of $203,405 in the unit amounts shown below: VENDOR UNIT PRICE PER ESTIMATED COST DRY TON 500 DRY TONS DXI, Inc. $406.81 $203,405.00 Houston, TX ; and, WHEREAS, City Council is of the opinion that the bid submitted by DXI, Inc., of Houston, Texas, should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bid submitted by DXI, Inc., of Houston, Texas, for a six (6) month contract for the purchase of Sodium Hydroxide in the unit prices shown above for an estimated total expenditure of $203,405.00 be accepted by the City of Beaumont; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a contract with DXI, Inc. for the purposes described herein. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of September, 2016. - Mayor Becky Ames —