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PACKET AUG 09 2016BEAUMONT TEXAS REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS AUGUST 9, 2016 1:30 P.M. CONSENT AGENDA * Approval of minutes — August 2, 2016 Confirmation of committee appointments A) Approve the purchase of Self -Contained Breathing Apparatus from Municipal Emergency Services, Inc., of Houston for use by the Fire Department 0 BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: August 9, 2016 REQUESTED ACTION: Council consider a resolution approving the purchase of Self - Contained Breathing Apparatus (SCBA) from Municipal Emergency Services, Inc., Houston in the amount of $75,307.55, for use by the Fire Department. BACKGROUND The Fire Department must periodically replace old and/or defective SCBA units and related materials. The units provide breathing air to firefighters while engaged in firefighting activities. The Department has determined that twenty-five (25) complete SCBA units with face masks require replacement this year. The Scott equipment has proven superior in performance to other manufacturers' equipment, and has been used within the Department for several years. There are no local vendors for this equipment. Pricing for the equipment was obtained through the Houston -Galveston Area Council (H -GAC) purchasing cooperative, which provides cities and political subdivisions with the means to purchase specialized equipment at volume pricing. H -GAC complies with State of Texas procurement statutes. FUNDING SOURCE General Fund and Capital Reserve Fund. RECOMMENDATION Approval of the resolution. ffGACCONTRACT PRICING WORKSHEET Contract ' EE08-15 Date i 6/24/2016 77 For Catalog & Price Sheet Type Purchases No.: = Prepared: i This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly. Buying iBEAUMONTFD Contractor: iMES Agency: 1 Contact [JARED SMITH Pd :LONNIE STEPHENS Person: i BY: E Phone: ?409-833-8162 i Phone: !800-784-0404 Fat: !409-833.5166 Far 1281-442-9199 Email: iJASMITH@BEAUMONTTEXAS.GOV Email. ILSTEPHENSQMESFIRE.COM Catalog/ Prkusheet SCOTT Name: General Description of Product: PAK3 AND EQUlPMEW ::,:; ==' : `d .................. ssxi '•`'arctiaseil�=7teiiiii�Bc ttacb..... tt . �:Ciiilafo �. X.::�:�:� :�;:: ..... .......................................... Quan = Description Unit Pr Total 25 [201215-02 AV3000HT MED, PER FORM E 30.5% OFF LIST, LIST 358.00 E 248.81; 6220.25 25 1804722-01 CARBON CYL & VALVE, 45MIN , 4500 PST. PRICE PER FORM E ? 938.41 23460 4 1804723-01 CARBON CYT, & VALVE, 60 MIN , 4500 PSI, PRICE PER FORM E i 10541 4216 5 1201215-01 AV3000 - _°30.SOLL15S — ': 248.8]1 1244.05 5 201215-03 AV309gi _ I k]M 5% ` . T 1 248.811 1244.05 8=7(3214022200202 �: G = t - - 'F - 4865.4± 38923.2 T-+msr-''.�;.•cg �=, _ ` _ -_ - i E 4 1Aw-+fie, rex a� ..rte Ja a _ — 0 1 0 e i E i Total From Other Sheets, If Any: Subtotal A: 75307.55 .-.,:t. Y'' a err= Y 'riii1'` At' :cli' iIt' o` ' LS 1:TiNeces'se'' ► ;i@eit o is ; Ices ..ii �e .......;i....... ¢ ... tn... .. t..�... ..:::::::::::::::.:::::::::::: .::::::.:::::::.:::: : ;:: ., ....... ....44Y iiiueti verrrii3r" tsali' it eel iiif.' ric # ii ' aotor's:bid; ' Quan Description E Unit Pr Total i 0 0 ` E 0 ; Total From Other Sheets, If Any: Subtotal l3: Check: Total cost of Unpublished Options (B) cannot exceed 25°x6 of the tote! of For this transaction the percentage is: 09� the Base Unit Price lus Published tions A+B . ; •.'1.' ': J::........� ': I is ..•. .•..,.,:...o f ..c(1.. .....1.....? ...p3R .RC1.. . . i...... . fl ..... �I......11$QU ..... 4$ ;.:....:. ::?::-: ? ::`'...:..'.:.:.:..:::.: '•:: ' ' :: >-: : �. &. Subtotal C: ::=: I ell�v `' ` i ikt=t< .. Inc iota :P0'�cliias Pike Arg+ := ::: 75307.55 RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT.- THAT the City Council hereby approves the purchase of twenty-five (25) complete Self - Contained Breathing Apparatus (SCBA) with Face Masks for use by the Fire Department from Municipal Emergency Services, Inc., of Houston, Texas, in the amount of $75,307.55 through the Houston -Galveston Area Council (H -GAC) Cooperative Purchasing Program. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 9th day of August, 2016. - Mayor Becky Ames - BEAUMONT TEXAS REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS AUGUST 9, 2016 1:30 P.M. AGENDA CALL TO ORDER * Invocation Pledge Roll Call * Presentations and Recognition * Public Comment: Persons may speak on scheduled agenda items 1-3/Consent Agenda * Consent Agenda GENERAL BUSINESS 1. Consider a resolution receiving the proposed FY 2017 Budget and scheduling a public hearing 2. Consider establishing and taking a record vote on the proposed 2016 tax rate and schedule public hearings 3. Consider a resolution receiving the proposed 2017 Capital Program and scheduling a public hearing * PUBLIC HEARING: Receive comments related to a grant application with the Federal Transit Administration to receive Operating Assistance funds for the Beaumont Municipal Transit System 4. Consider a resolution authorizing the City Manager to submit a grant application and execute a contract with the Federal Transit Administration to receive Operating Assistance funds for the Beaumont Municipal Transit System COMMENTS * Councilmembers/City Manager comment on various matters * Public Comment (Persons are limited to 3 minutes) Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Mitchell Normand at 880-3777. I August 9, 2016 Consider a resolution receiving the proposed FY 2017 Budget and scheduling a public hearing BEAUMONT T E X A S TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer( MEETING DATE: August 9, 2016 REQUESTED ACTION: Council consider a resolution receiving the proposed FY 2017 Budget and scheduling a public hearing. BACKGROUND Article VI, Section 2 of the City Charter requires that the proposed budget be submitted to the Council at least 45 days prior to the beginning of the new fiscal year. In addition, Section 4 requires Council to schedule a public hearing on the proposed budget. FUNDING SOURCE Not applicable. RECOMMENDATION The Administration recommends that a public hearing be held on August 23, 2016, at 1:30 p.m. in Council Chambers, located at 801 Main Street. The City Clerk will publish the notice of the public hearing. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the proposed FY 2017 Budget has been received and a public hearing is hereby scheduled for August 23, 2016 at 1:30 PM in the City Council Chambers, City Hall, 801 Main Street, Beaumont, Texas; and, BE IT FURTHER RESOLVED THAT the City Clerk is to publish notice of said hearing pursuant to the Charter of the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 9th day of August, 2016. - Mayor Becky Ames - 2 August 9, 2016 Consider establishing and taking a record vote on the proposed 2016 tax rate and schedule public hearings A TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: August 9, 2016 REQUESTED ACTION: Council consider establishing and taking a record vote on the proposed 2016 tax rate and schedule public hearings. BACKGROUND Chapter 26 of the Property Tax Code requires taxing units to comply with truth -in -taxation laws in adopting their tax rate and requires the governing body to hold two public hearings when the proposed tax rate exceeds the lower of the rollback rate or the effective rate. Administration recommends Council establish a tax rate required to support the City Manager's proposed budget equal to the current tax rate of $0.69/$100 of valuation. In accordance with Chapter 26 of the Property Tax Code, if the proposed rate exceeds the lower of the rollback rate of $.733081/$l 00 or the effective tax rate of $.676932/$100, the City Council must take a record vote to place the proposal to adopt the rate on the agenda of a future meeting. The effective tax rate is the rate that would produce the same amount of taxes in FY 2017 as was produced in FY 2016 if it was applied to the same properties taxed in both years. The proposed tax rate of $0.690000/$100 exceeds the effective tax rate of $.676932/$100 by $.013068/$100 or 1.9%. If the motion passes, two public hearings must be scheduled. It is recommended that the public hearings be held on August 23, 2016 and September 13, 2016 at 1:30 p.m. in the Council Chambers. FUNDING SOURCE Not applicable. RECOMMENDATION The Administration recommends public hearings be held on August 23, 2016 and September 13, 2016 at 1:30 p.m. in Council Chambers, located at 801 Main Street. The City Clerk will publish the notice of the public hearing. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the 2016 tax rate is proposed to be $0.69; and, BE IT FURTHER RESOLVED THAT the dates of August 23, 2016 and September 13, 2016 be and the same are hereby set as the dates at which the City Council will conduct public hearings on the proposed tax rate. The meetings will be held in the City Council Chambers, City Hall, 801 Main Street, Beaumont, Texas at 1:30 PM August 23, 2016 and September 13, 2016 at which time the Council will receive public comment on the proposed tax rate of $0.69; and, BE IT ALSO RESOLVED THAT the City Clerk is to publish notice of said public hearing pursuant to V.T.C.A., Tax Code §26.06. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 9th day of August, 2016. - Mayor Becky Ames - 3 August 9, 2016 Consider a resolution receiving the proposed 2017 Capital Program and scheduling a public hearing BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager 11 PREPARED BY: Laura Clark, Chief Financial Officer p__- MEETING DATE: August 9, 2016 REQUESTED ACTION: Council consider a resolution receiving the proposed 2017 Capital Program and scheduling a public hearing. BACKGROUND The proposed 2017 Capital Program was originally submitted to Council on May 13, 2016. Article VI, Section 20 of the City Charter requires Council to schedule a public hearing on the proposed Capital Program. FUNDING SOURCE Not applicable. RECOMMENDATION The Administration recommends that a public hearing be held on August 23, 2016, at 1:30 p.m. in Council Chambers, located at 801 Main Street. The City Clerk will publish the notice of the public hearing. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the proposed FY 2017 Capital Program has been received and a public hearing is hereby scheduled for August 23, 2016 at 1:30 PM in the City Council Chambers, City Hall, 801 Main Street, Beaumont, Texas; and, BE IT FURTHER RESOLVED THAT the City Clerk is to publish notice of said public hearing pursuant to the Charter of the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 9th day of August, 2016. - Mayor Becky Ames - PUBLIC HEARING Receive comments related to a grant application with the Federal Transit Administration to receive Operating Assistance funds for the Beaumont Municipal Transit System August 9, 2016 Consider a resolution authorizing the City Manager to submit a grant application and execute a contract with the Federal Transit Administration to receive Operating Assistance funds for the Beaumont Municipal Transit System BEAUMONT TEXAS 1� City Council FROM: Kyle Hayes, City Manager 'Q6 PREPARED BY: Chris Boone, Planning & Community Development Director MEETING DATE: August 9, 2016 REQUESTED ACTION: Council conduct a public hearing and consider a resolution authorizing the City Manager to submit a grant application and execute a contract with the Federal Transit Administration (FTA) to receive Operating Assistance funds for the Beaumont Municipal Transit System. BACKGROUND Beaumont Municipal Transit has prepared a grant application for FY 2016 FTA funds. The grant will help fund the labor, fringe benefits, parts and supplies, purchased services, utilities, insurance, licenses, and all other miscellaneous expenses needed for the operation and maintenance of the Beaumont Municipal Transit (BMT) System in FY 2016, the period from October 1, 2015 through September 30, 2016. FUNDING SOURCE The grant will pay up to 50% of the net operating deficit. Source Amount FTA Grant $2,066,526 City Share $2,280,190 State $367,187 Fare Box $474,155 Total: $5,188,058 RECOMMENDATION Approval of the resolution. PUBLIC NOTICE The City of Beaumont/Beaumont Municipal Transit (BMT) is considering applying for a grant from the Federal Transit Administration (FTA) for expenses incurred in FY2016. The grant will be for operating assistance (5307 funding) for the Beaumont Municipal Transit System for up to one-half of the net operating deficit for FY 2016, the period between October 1, 2015 through September 30, 2016. Operating assistance will cover all expenses related to the operation and maintenance of the transit system to include labor, fringe benefits, fuel, tires, bus parts, lubricants, other materials and supplies, insurance, utilities, purchased services, taxes and licenses, and any other miscellaneous expenses. A breakdown of the operating assistance project follows: Line Item Federal State Local Fares Total Operating $2,066,526 $367,187 $2,280,190 $474,155 $5,188,058 Assistance A Public Hearing will be held on August 9, 2016 at 1:30 pm at the City Council Chambers at City Hall, 801 Main Street, Beaumont, Texas, 77704. The Public Hearing will offer an opportunity for interested persons, agencies, and private transportation providers to comment on the proposal. The hearing will also afford the opportunity for interested persons to be heard on the social, economic, and environmental aspects of the proposal. Prior to the hearing, additional information may be requested and/or written comments may be submitted to: William J. Munson General Manager Beaumont Municipal Transit 550 Milam Street Beaumont, Texas 77701 (409)835-7895 In addition, the proposed grant application data may be viewed prior to the Public Hearing by the public at the Beaumont Municipal Transit Office at 550 Milam Street, Beaumont, Texas, 77701, during normal business hours of 8:00 am until 4:30 pm on weekdays. The above proposed Program of Projects will become final unless amended by the City Council. The final approved grant application data for this grant will be available for public review at the Beaumont Municipal Transit Office at 550 Milam Street, Beaumont, Texas, 77701, or a copy can be requested by calling (409)835- 7895. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to submit a grant application and execute a contract with the Federal Transit Administration (FTA) to receive an Operating Assistance Grant in the amount of $2,066,526 for the Beaumont Municipal Transit System. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 9th day of August, 2016. - Mayor Becky Ames -