HomeMy WebLinkAboutPACKET APR 19 2016BEAUMONT
TEXAS
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS APRIL 19, 2016 1:30 P.M.
CONSENT AGENDA
Approval of minutes — April 12, 2016
Confirmation of committee appointments
Marty Craig -Planning Commission Representative would be reappointed to the Historic
Landmark Commission. The current term would expire April 7, 2018. (Mayor Becky Ames)
A) Approve a resolution authorizing the award of a three year contract for plumbing services
to All Star Plumbing, Inc. of Beaumont
B) Approve a resolution authorizing the award of a contract to Dowlen Road Veterinary
Center of Beaumont for veterinary services at Beaumont Animal Services
C) Approve a resolution authorizing the sale of City owned property located at 978 Fulton
Avenue to Kevin Roy
D) Approve a resolution nominating Lauren Mason to serve as a member of the Board of
Directors of the Jefferson County Appraisal District
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the following reappointment be made:
Reappointment Commission Beginning Expiration
of Term of Term
Marty Craig -Planning Historic Landmark Commission 04/19/2016 04/07/2018
Commission Representative
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of
April, 2016.
- Mayor Becky Ames -
IIICH WITH OPPORTIIHITT
11(EA11110N *
'T' • E • X • A - S
City of Beaumont
Beaumont, Texas
LOCAL BIDDER CONSIDERATION CERTIFICATION
Certificate of Information:
The undersigned does hereby affirm that the information supplied is true and correct as of the date hereof,
under penalty of perjury.
City Bid Number/Quote for which the local preference is requested: d ro -3ad
/ l�
City Bid or Quote Number
Q .
9TA& 0/ka, Aii7a,, L
Pri t Bidder's Company Name
Print.Atamfe of B
'7 26,/6-
11 Date
THE STATE OF TEXAS §
COUNTY OF JEFFERSON §
Appeared before me the above-named i/ , known to me
to be the same, and swore that the information provided in response to the foregoing questions are true and
correct to the best of his/her knowledge and belief, this zz L day of 20
Boswell
ELosC4uMey
comr1oss'ioa Expires
09-19-2017
Form Revised 4/1/13 /bd
C\.
Notary--15u@1'C, State of Texas
L'�n
Printed Name
\—I%, Z c�
Commission Expires (Date)
Local Vendor Preference Information for Bid Specifications (Revised 4/1/13 /bd) - Page 5 of 5
RICH WITU OPPORTUNITY
Citof Beaunt
111EAiUM011*
Beaumont, Te as
T•E ,X•A,S
LOCAL BIDDER CONSIDERATION CLAIM FORM
Form Revised 4/1113 rbd
Sections 271.905 and 271.9051 of the Texas Local Government Code authorize a municipality to consider a vendor's location in the
determination of a bid award if the lowest bid received is from a business outside the municipality and contracting with a local bidder
would provide the best combination of price and other economic benefits to the municipality. The City of Beaumont has determined that
the allowable preference shall be applied to local vendor bids for the purposes of evaluation when in the best interest of the City to do
so. This request form and any attachments must be submitted with bid package to be considered by the City of Beaumont Questions
should be addressed to the Purchasing Division at 409-880-3720. Exclusions to the local preference include those purchases that are:
sole -source, emergency, federally -funded, cooperative contracts, Requests for quote or Proposal, or via interlocal Agreement as well
as telecommunication services. The City reserves the right to accept or reject any bid or combination of bids.
The City requires the information below for consideration of a local bidder preference. (Information may be submitted in an attachment
to this form.)
1) Location Eligibility: Principal place of business in Beaumont, Texas. Principal place of business is defined herein
as: Business must own or lease a commercial building or space within the corporate city limits of Beaumont, which is used as a
home base for 25% or more of Its Inventory and workforce. Business must be In operation for at least two (2) years. A location
utilized solely as a post office box, mall drop, or telephone message center, and without any substantial work function or
inventory, does not qualify.
a) If yes, Identify name of Business/DBA, address, and business structure (sole proprietorship, partnership, corporation, or other).
Business Structure: Sole Proprietorship Partnership V� Corporation
Other
b) Name and cigr of
Name:
City of Resldence
2) General Business Information:
officers, as applicable.
a) Year business established (Beaumont location) /if 1 lew /.
b) Most recent property tax valuation of real and personal property. (Please attach.) $ tip es`'�.
c) Annual taxable sales (originating In Beaumont). $ 61-�; DD 0 e .
d) Is business current on all property and sales taxes at the time of this claim? YES NO a"
e) Total number of current employees: .1 9 Number of Beaumont -resident employees: '16
3) Economic Development benefits resulting from award of this contract:
a) WIII award of this contract result In the employment/retention of residents of the City of Beaumont? YES NO
b) Number of additional jobs created: or retained for Beaumont resident -employees: �U
c) Will subcontractors with principal places of business in the City of Beaumont be utilized? YES NO
d) Local subcontractors utilized, if applicable. Name, location, and contractvalue for each.
Name: E
Address:
Contract Value: $
e) Will award of this contract result in increased tax revenue to the City? YES NO
0 If Yes, check types of taxes. Property Taxes Sales Taxes Hotel Occupancy Taxes
g) Other economic development benefit deemed pertinent by applicant
Local Vendor Preference Information for Bid Speciflcatlons (Revlsed 4/1/13 /bd) - Page 4 of 5
RESOLUTION NO.
WHEREAS, bids were solicited for a one (1) year contract, with two (2) one (1)
year renewal options, to provide assorted plumbing services at fixed hourly rates and
plumbing materials at a fixed percentage markup to maintain City plumbing systems;
and,
WHEREAS, All Star Plumbing, Inc., of Beaumont, Texas, submitted a bid in the
estimated amount of $95,880 per year in the unit amounts shown on Exhibit "A,"
attached hereto; and,
WHEREAS, City Council is of the opinion that the bid submitted by All Star
Plumbing, Inc., of Beaumont, Texas, should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the bid submitted by All Star Plumbing, Inc., of Beaumont, Texas, for a
one (1) year contract, with two (2) one (1) year renewal options, to provide assorted
plumbing services at fixed hourly rates and plumbing materials at a fixed percentage
markup to maintain City plumbing systems, in the estimated amount of $95,880 per year
pursuant to the unit amounts shown in Exhibit "A," attached hereto, be accepted by the
City of Beaumont; and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute a contract with All Star Plumbing, Inc., of Beaumont, Texas, for
the purposes described herein.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of
April, 2016.
- Mayor Becky Ames -
BEAUMONT
T I. A I-
-
CITY OF BEAUMONT, BEAUMONT, TEXAS
PURCHASING DIVISION BID TABULATION
Bid Name: TRI -ANNUAL CONTRACT FOR PLUMBING SERVICES
Bid Number: BF0316-23
Bid Opening: 2:00 PM THURSDAY, APRIL 7, 2016
Contact Person: Robert (Bob) Hollar, Buyer II
rhollar(abeaumonttexas.gov
Phone: 409-880-3758
Vendor
$56,700.00
ALL STAR
BIG THICKET PLUMBING
City / State
$23,000.00
Total Equipment Rental $4,000.00
BEAUMONT
Total Bid $95,880.00
KOUNTZ
ITEM
DESC
QTY.
Unit Price
Extended Price
Unit Price
Extended Price
1
RATE PER HOUR - PLUMBER
1100
$52.15
$57,365.00
$47.00
$51,700.00
2
RATE PER HOUR - HELPER
250
$18.00
$4,500.00
$20.00
$5,000.00
3
PLUMBER -OVERTIME
100
$52.15
$5,215.00
$60.00
$6,000.00
4
HELPER - OVERTIME
100
$18.00
$1,800.00
$ 30.00
$ 3,000.00
5
EMERGENCY -PLUMBER
$52.15
$60.00
7
EMERBENCY-HELPER
$18.00
$30.00
8
MATERIALS MARKUP ($20,000)
9
MARKUP VALUE
15%
$23,000.00
15%
$23,000.00
10
EQUIP RENTAL ($4,000)
1 1
IMARKUP VALUE
0% 1
$4,000.00
1 5%
$4,600.00
Bid Summary
Total Straight Time $61,865.00
$56,700.00
Total Overtime $7,01 5.00
$9,000.00
Total Materials Value $23,000.00
$23,000.00
Total Equipment Rental $4,000.00
$4,600.00
Total Bid $95,880.00
$93,300.00
Local Vendor Preference (5% Net Bid) $91,086.00
no response:Connor, Jim Snell, B.K. Mechanical,
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1M.#_W►y
TO: City Council
FROM: Kyle Hayes, City Manager c
PREPARED BY: Laura Clark, Chief Financial Officer DOS
MEETING DATE: April 19, 2016
REQUESTED ACTION: Council consider a resolution approving the award of contract to
Dowlen Road Veterinary Center of Beaumont in the estimated
amount of $31,600 for veterinary services at Beaumont Animal
Services.
BACKGROUND
Requests for Proposal (RFP) were provided to thirteen local veterinarians. One response was
received. A panel of City staff has reviewed and scored the response per criteria provided in the
RFP. The panel's score is attached.
Veterinary services are required at Animal Services to assess the health of the animals. If
additional veterinary care is required the contractor will provide those services at the Animal
Shelter or at their veterinary clinic.
The Veterinarian will visit the Animal Shelter three (3) times a week. The City will pay the
Veterinarian, $2,400 per month for this service. Any additional services will be charged on an as
needed basis per the pricing provided in the response.
The contract is for one (1) year. At the end of one (1) year, the City may renew the contract for
three (3) additional, one (1) year periods.
FUNDING SOURCE
General Fund -Animal Services Division.
RECOMMENDATION
Approval of the resolution.
RFP Name:
RFP Number:
RFP Opening Date
Veterinary Services
PF0216-07
March 3, 2016
Vendor Name
Criteria Description
Maximum
Points
Dowlen Rd. Veterinary Center
Beaumont, Tx.
Price
40
35
Experience in shelter management
30
25
Previous contracts with a governmental agency
20
0
Ability to provide usage report
10
10
Total
100
70
RFP PRICING SHEET
PRICING SHEET
RFP FOR VETERINARY SERVICES (RE -BID)
RFP No. PF0216-07
DESCRIPTION
PRICING
1. RABIES VACCINATION —
Dog$
�/ea.
Cat
$
r
/ /ea.
2. SPAY --
Small Dog
$
/ea.
Medium Dog
ri
$
/ea.
Large Dog
$
/ea.
Cat
$
/ea.
3. NEUTER —
Small Dog
$
/ea.
Medium Dog a
$
/ea.
Large Dog
$
/ea.
Cat
$
/ea.
4. In -Office Exams Sap— A
d'1
$
/Hour
S. Kennel Fees/Overnight Stay
$
/Hour
6. Monthly Report of Services Provided
YES
NO
INSERT RESPONDER'S COMPANY NAME:
4L -16-
cif ed
I
16-
I h/7 da d e' cl 1411) 4h 15 P r�P D Cuc_
Beaumont Texas Formal RFP # PF0216-07
Due Date: 03/03/2016 At 2:00 PM
Dowlen Road Veterinary Center
RFP Reference Page 16 of RFQ Bid Pricing Sheet
Appendix 1 Page 1 of 2
The reason for offering this spreadsheet addendum price listing is to give cost options for items listed on
the request for proposal specification, Page 8 Section 11. Scope of Work, Item B. Spay/Neuter Surgeries.
(Which I have copied below for your convenience)
B. Spay/Neuter Surgeries:
Contractor will provide complete basic spay/neuter surgeries for all dogs and cats (8 weeks of age and
older and/or at least 2 lbs.) as requested by Beaumont Animal Services (BAS) Basic spay/neuter surgery
shall include but not be limited to the following:
1. Pre -surgery examination
* (which may include blood work, parasite check, PVC, and total solids testing and/or
urine specific gravity testing).
2. Pre -surgery analgesics
3. Anesthesia
4. Performance o surgery with post— operative painkiller
5. Removal of sutures after surgery
*Not clarified under pre—surgical examination the extent of the Blood work, So,
included the most comprehensive profile (and expensive)
Definitions:
1. Basic Surgery (BSx) - Basic Surgery (BSx) includes pre -surgical Examination by a veterinarian,
anesthesia and suture removal.
2. Pain - Pain Package includes pre and post analgesics as mentioned in items 2 and 4 above
3. Parasite Package— Parasite check, Canine— heartworm and fecal test, Feline— Leuk/Aids and
Fecal Test.
Comment: Many shelters offer the basic surgery option only due to cost. I separated all
options so you can decide overall or individually the best options for (BAS). Dr. Kelley Kays and
Dowlen Road Veterinary Center recommend a package including the Basic Surgery, as defined
on the Spreadsheet Addendum 1— Page 2 of 2 with the additional Pain Package and Parasite
package.
See the next page for individual pricing.
vcaunwn. IcndJ r'u1111di rRr H rrVL10-vr
Due Date: 03/03 16 2:00 PM
Dowlen Road Ve..rinary Center
Appendix 1 Page 2 of 2
Spay
Weight Ranges Defined
Small Do - 1 to 25 lbs
1®211-asite
lyaity Basic Surgery with
I ialsic Sttrgery (BSx) Basic surgery Parasite check, Canine
includes pre -surgical with Pre and post heartworm and fecal ,
Examination" by Doctor " , analgesics - add Feline- Leuk/Aids and
anesthesia and suture removal $20.00 Fecal BSx add $35.00
$70.00 $90.00 $105.00
Bloodwork
Basic Surgery with Profile
bloodwork and urinalysis blood
work "PCV, and Total solids
testing and/or urinalysis. Add
max fee of $120.00
$190.00
11' Von choose all the Options, Basic
Surgery including: 41 Pre -surgical examination, (including,
profile bloodwork, parasite check, pev, and total soldis testing
and/or urine spedific gravity testing) 92 Pre -surgery
analgesics, #3 Antesthesia, #4 Preformance of surgery with post
operation pain killer, #5. Removal of sutures afer surgery
$245.00
D> K,mji suggests
the package
which includes,
BSx +pain
$20.00, +
parasite $35.00
$125.00
Med. Do - 26 - 49 lbs
$75.00 $95.00 $110.00
$195.00
$250.00
$130.00
Large Do - Over 50 lbs
$80.00 $100.00 $115.00
$200.00
$255.00
$135.00
Feline - All Weights
$65.00 $85.00 $100.00
$185.00
$240.00
$120.00
$175.00
Neuter
Small Do - I to 25 lbs
$70.00 $90.00 $105.00
$190.00
$125.00
Med. Do -26-49 lbs
$75.00 $95.00 $110.00
$195.00
$250.00
$130.00
Laze Do - Over 50 lbs
$80.00 $100.00 $115.00
$200.00
$255.00
$135.00
Feline - All Weights
$50.00 $70.00 $85.001
$170.001
$225.001
$105.00
Suggested by Dr. Kays, if cost is the primary factor, is the "Basic Surgery" , as in Column 1, this is the option often choosen by other rescue organizations.
Dr. Kays also suggests for throughness the package in the last column of the spreadsheet, "Dr. Kays suggest"
This Bid includes all of the above options or any combination there of.
City of Beaumont — RFP PF0216-07
Veterinary Services
Request for Proposal —
Dowlen Road Veterinary Center, P.C.
RFP Pricing Sheet Appendix: 2
RFP Pricing Sheet Appendix: 2 for - #4 in- office exams - $300.00 per hour.
The $300.00 per hour professional fee will cover a broad range of items as listed in your Specification
Section, however that fee will not be charged if performing the treatments listed on the RFP Pricing
sheet P.16 and the Appendix(s) 1,2,3. 1 am assuming you were requesting the fee for traveling to
your office, thus the in office hourly fee is $300/hour, as well as many of the items listed on Scope of
Work as noted below.
Example: If performing services such as rabies vaccinations — or other veterinary services, the 300.00
per hour veterinary fee can be reduced by those services: Example: If I make a trip to shelter and
administer 20 rabies at 15.00 each = 300.00, that would be my fee if it only took 1 hour.
Referring back to Request for Proposal Specification Page 9 of Bid Request C Additional Services as
Required:
1. Perform visual inspections, examinations and treatments at all levels of care of animals
brought into or held in the shelter and ensure the overall health and care of the animals a
minimum of three (3) times per week.
2. Provide emergency veterinary treatment to animals as needed
3. Provide Prescriptions, rabies, and core vaccinations for current in —shelter animals, adopted
animals and reclaimed animals as needed as requested by Animal Shelter Director
4. Provide guidance and advice to staff on treatment and care of sick or injured shelter animals
5. Advice and make recommendations in quarantines and regulations governing the health of
animals.
6. Advise and make recommendations in quarantines and regulations governing the health of
animals
7. Serve as a consultant on control practices for diseases and public health problems
8. Serve as a member of the Animal Health Advisory Committee
9. Provide veterinarian consultation on controlled substances and the ability to make available
controlled substance that support Shelter operations.
City of Beaumont — RFP PF0216-07
Veterinary Sevices
Request for Proposal
Dowlen Road Veterinary Center, PC.
Appendix — 3 Page 1 of 1
Bid Pricing Sheet - #5 Kennel Fees / Overnight Stay
Dowlen Road Veterinary Center does not charge by the hour for
Kennel Fee/Overnight Stay. We charge per night per the weights
below.
A) Kennel Fees/ Overnight stay price per weight per night
Small Dog - 1-25 lbs ......................$18.00 per night
Med Dog - 26 -49 lbs .....................$19.00 per night
Large Dog — Greater than 50 lbs ... $21.00 per night
Cat ( All weights) ............................$18.00 per night
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to execute an annual award
letter, with three (3) one (1) year renewal options, with Dowlen Road Veterinary Center,
of Beaumont, Texas, for veterinary services at the City of Beaumont Animal Shelter in
the estimated amount of $31,600 per year.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of
April, 2016.
- Mayor Becky Ames -
c
am] i Al[A
T E X A S
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Laura Clark, Chief Financial Officer
MEETING DATE: April 19, 2016
REQUESTED ACTION: Council consider a resolution approving the sale of City owned
property located at 978 Fulton Avenue to Kevin Roy in the amount
of $2002.
BACKGROUND
Information about the sale of this property was provided to approximately one hundred (100)
potential bidders. A minimum bid of one thousand four hundred and seventy dollars ($1,470)
was required. Two (2) responses were received and the bid tab is attached.
The description of the property is as follows:
Address: 978 Fulton Avenue
Legal: Lot five (5), Block twenty (20), Oakwood addition
Zoning: RM -H, Residential Multiple Family Highest Density District
Acreage: 0.1607 acre tract
FUNDING SOURCE
Not Applicable
RECOMMENDATION
Approval of the resolution.
Bid Number: PF0316-10
Bid Name: Sale of City Owned Property Located at 978 Fulton Ave, Beaumont, Texas.
Bid Opening Date: April 7, 2016
Kevin Roy Karl K. Roy
Beaumont, TX Beaumont, TX
Description Amount Amount
Sale of City owned property 978 Fulton $2,002.00 $1,470.00
* Bid response does not meet specifications. No signature
RESOLUTION NO.
WHEREAS, on April 7, 2016, the City of Beaumont received bids for the sale of
City -owned surplus property; and
WHEREAS, the City of Beaumont received a bid from the following bidder in the
amount shown:
; and,
Purchaser: Kevin Roy
Amount: $2,002.00
Address: 978 Fulton Avenue
Legal: Lot Five (5), Block Twenty (20), Oakwood Addition
Zoning: RM -H Residential Multiple Family -Highest Density District
Acreage: 0.1607 acre tract
WHEREAS, the land is no longer needed for the use of citizens as a road, nor
does it have a potential for park, conservation, recreation or similar purposes; and,
WHEREAS, the City of Beaumont wishes to sell the above property as shown;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the City Manager be and he is hereby authorized to execute a Special
Warranty Deed for the sale of the above-described property as shown. The Special
Warranty Deed is substantially in the form attached here to Exhibit "1" and made a part
hereof for all purposes.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of
April, 2016.
- Mayor Becky Ames -
NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MAY
REMOVE OR STRIKE ANY OR ALL OF THE FOLLOWING INFORMATION FROM THIS
INSTRUMENT THAT TRANSFERS AN INTERST IN REAL PROPERTY BEFORE IT IS
FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR
DRIVER'S LICENSE NUMBER.
THE STATE OF TEXAS X
COUNTY OF JEFFERSON X
KNOW ALL MEN BY THESE PRESENTS:
SPECIAL WARRANTY DEED
That, CITY OF BEAUMONT, a municipal corporation, domiciled in County of
Jefferson, State of Texas, hereinafter called GRANTOR for and in consideration of the sum of
TWO THOUSAND TWO DOLLARS AND NO/100 ($2,002.00) DOLLARS and other good
and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, has
GRANTED, SOLD and CONVEYED, subject to the reservations and exceptions hereinafter
made, and by these presents does GRANT, SELL and CONVEY unto the said KEVIN ROY,
hereinafter called GRANTEE of the County of Jefferson, State of Texas, whose mailing address
is 958 Fulton Avenue, Beaumont, Texas 77701, and to its successors and assigns forever the
property together with the improvements thereon in described in Exhibit "A", attached hereto
and made a part hereof for all purposes.
This conveyance is made subject to the following:
1. All zoning laws, building codes and other regulations and ordinances of municipal,
state and federal authorities, effecting the property.
2. All restrictions, easements, covenants, and conditions of record in the office of the
County Clerk of Jefferson County, Texas, to the extent they are still in effect and
relate to the above described property; and
EXHIBIT 1"
3. All prior reservations, conveyances and severances of oil, gas, and other minerals,
and royalties in oil, gas and other minerals of record in the office of the County Clerk
of Jefferson County, Texas, relating to or affecting the above described property,
together will all rights, privileges, easements and immunities appurtenant thereto, and
together with all leases and assignments thereof, unit designations and pooling
agreements relating to or affecting the above described property.
The property, including improvements, hereby conveyed is sold to Grantee AS IS and
With ALL FAULTS; no warranties of any kind are implied in this transaction with respect to
such property.
TO HAVE AND TO HOLD the above described premises together with all and singular
the rights and appurtenances thereto and in any wise belonging, unto the said GRANTEE and
GRANTEE'S successors and assigns, forever; and said GRANTOR binds itself and its
successors and assigns to warrant and forever defend all and singular the said premises unto the
said GRANTEE and GRANTEE'S successors or assigns, against every person whomsoever
lawfully claiming or to claim all or any part of the property, subject to the provisions stated
above, when the claim is by, through, or under GRANTOR but not otherwise.
EXECUTED this the day of , 2016.
CITY OF BEAUMONT:
By:
Printed Name: Kyle Hayes
Title: Ci ,Manager
ACKNOWLEDGMENT
STATE OF TEXAS X
COUNTY OF JEFFERSON X
This instrument was acknowledged before me on this day of , 2016,
by Kyle Hayes, City Manager of the City of Beaumont, a municipal corporation, on behalf of
said corporation
Notary Public, State of Texas
RETURN TO:
Kevin Roy
958 Fulton Avenue
Beaumont, Texas 77701
EXHIBIT "A"
All that certain tract or parcel of land lying and being situated in Jefferson County, Texas, and
being Lot Five (5), Block Twenty (20) in the City of Beaumont, Jefferson County, Texas located
at 978 Fulton Avenue, Beaumont, Texas 77701.
rol
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
MEETING DATE: April 19, 2016
REQUESTED ACTION: Council consider a resolution nominating Lauren Mason to serve as
a member of the Board of Directors of the Jefferson County
Appraisal District.
BACKGROUND
C. L. Sherman resigned from the Board of Directors of the Jefferson County Appraisal District
effective March 14, 2016. Mayor Becky Ames is recommending that Lauren Mason be
nominated by the City Council.
A letter from Angela Bellard, Chief Appraiser, is attached for your review.
Jefferson County Appraisal District
P. O. Box 21337 4610 S. Fourth St.
Beaumont, Texas 77720-1337 Beaumont, Texas 77705
CHIEF APPRAISER
Angela Bellard, RPA, RES, AAS
Mrs. Becky Ames
Mayor
City of Beaumont
P O Box 3 827
Beaumont TX 77704
Dear Mayor Ames:
March 31, 2016
(409)840-9944
(409) 727-4611
Fax (409) 727-5621
MEMBERS OF THE BOARD
Dr. Louis Reed, Jr., Chairperson
Eugene Landry, Secretary
Allison Nathan Getz
Charles Lankford
C. L. Sherman
It is with regret that I inform you that Mr. C. L. Sherman resigned from the Board of Directors
for the remaining portion of the 2016 — 2017 term of office effective March 14, 2016.
Section 6.03(1) of the Property Tax Code states that if a vacancy on the Board of Directors
occurs, each taxing entity entitled to vote for the Board may submit a nomination to fill the
vacancy. Your nomination must be submitted in the form of a resolution approved by your
governing body and provided to me within 45 days of this letter, or no later than May 16, 2016.
All nominations received will be presented to the Board of Directors at their May 18, 2016
meeting, and they will elect a new director from the list of nominees by majority vote.
To ensure that your resolution is submitted to our office by the May 16, 2016 deadline, you may
email a copy to: pbarton(a-)i cad.org. Nominations received in our office after May 16, 2016
cannot be submitted to the Board of Directors.
I have enclosed a copy of Property Tax Code Section 6.03(1) and the sample wording for a
resolution should you choose to submit a nominee. If you have any questions, please do not
hesitate to contact me.
Sincerely,
Anela Bellard, RPA, RES, AAS
Chief Appraiser
pjb
Enclo ores
Kyle Hayes, City Manager
PROPERTY TAX CODE
SECTION 6.03
(l) If a vacancy occurs on the board of directors other than a vacancy in the position held
by a county assessor -collector serving as a nonvoting director, each taxing unit that is
entitled to vote by this section may nominate by resolution adopted by its governing body
a candidate to fill the vacancy. The unit shall submit the name of its nominee to the chief
appraiser within 45 days after notification from the board of directors of the existence of
the vacancy, and the chief appraiser shall prepare and deliver to the board of directors
within the next five days a list of the nominees. The board of directors shall elect by
majority vote of its members one of the nominees to fill the vacancy.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
WHEREAS, C.L. Sherman has resigned from the Board of Directors of the
Jefferson County Appraisal District effective March 14, 2016, and,
WHEREAS, the City Council recommends that Lauren Mason be nominated to
serve as a member of the Board of Directors of the Jefferson County Appraisal District;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the City Council hereby nominates Lauren Mason to the Board of Directors
of the Jefferson County Appraisal District.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of
April, 2016.
- Mayor Becky Ames -
BEAUMONT
TEXAS
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS APRIL 19, 2016 1:30 P.M.
AGENDA
CALL TO ORDER
* Invocation Pledge Roll Call
* Presentations and Recognition
Public Comment: Persons may speak on scheduled agenda items 1-3/Consent
Agenda
* Consent Agenda
GENERAL BUSINESS
1. Consider a resolution authorizing a contract for property insurance coverage for
various city owned buildings and assets
WORK SESSIONS
* Review and discuss a proposal received from the Striesfeld Group, LLC related to
the possible management of the Tennis Center located at the Athletic Complex
* Review and discuss the Consolidated Grant Program's 2016 Annual Action Plan
and Budget
* Review and discuss the construction and/or repair of sidewalks throughout the
City of Beaumont
COMMENTS
* Councilmembers/City Manager comment on various matters
* Public Comment (Persons are limited to 3 minutes)
EXECUTIVE SESSION
Consider matters related to contemplated or pending litigation in accordance with
Section 551.071 of the Government Code:
United States of America vs. City of Beaumont, Texas; Civil Action
No. 1:15CV201
Krystle Bob v. City of Beaumont and Officer Joshua Donahoe; Civil
Action No. 1:15-cv-264
GENERAL BUSINESS
2. Consider approving a resolution authorizing the settlement of the lawsuit styled United
States of America vs. City of Beaumont, Texas; Civil Action No. 1:15CV201
3. Consider approving a resolution authorizing the settlement of the lawsuit styled
Krystle Bob v. City of Beaumont and Officer Joshua Donahoe; Civil Action
No. 1:15-cv-264
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services
are requested to contact Mitchell Normand at 880-3777 three days prior to the meeting.
I
April 19, 2016
Consider a resolution authorizing a contract for property insurance coverage for various city
owned buildings and assets
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Tyrone E. Cooper, City Attorney
MEETING DATE: April 19, 2016
REQUESTED ACTION: Consider a resolution authorizing a contract for property insurance
coverage for various city owned buildings and assets.
BACKGROUND
Higginbotham, of Port Arthur, Texas is the City's broker of record for securing the City's
property insurance. The proposed annual premium is based on a total building value of
$239,287,919. The cost of the policy for the year is $1,002,131.00, an 18.4% decrease from last
year's premium of $1,227,876.12. The net rate per $100 valuation, based on the insured value
decreased from $0.5126 to $0.4015 from last year. The policy renewal will be in effect from
May 1, 2016 to May 1, 2017.
Companies providing insurance are layered with exposure limited to the amount of damage
incurred. All risk coverage, including Flood and Earth Movement, is provided by AmRisc, LP,
First Specialty Insurance, Westchester, QBE Specialty, Evanston, Liberty Surplus, Lloyds,
Avis, and RSUI Indemnity.
The deductibles per occurrence for the new policy are as follow:
DEDUCTIBLES
Fire and All Other Perils excluding wind
$50,000
Flood except Flood Zone A and Shaded X
$100,000
Flood - Zone A and Shaded X
$500,000
Windstorm (Named Storms)
2% of Scheduled Value
All other Wind/Hail/Earthquake
$50,000
Boiler and Machinery
$25,000
All insurance companies providing coverage in the new policy are A.M. Best rated at A and
A+15. A binder to the policy will be issued May 1 for primary coverage.
BUDGETARYIMPACT
General Fund - Public Works Department.
RECOMMENDATION
Approval of resolution.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to execute a contract for fire,
extended coverage, flood and quake property insurance in the amount of $1,002,131.00
through Talon Insurance Agency, of Port Arthur, Texas, as broker, for all risk coverage,
including Flood and Earth Movement provided by AmRisc, LP, First Specialty
Insurance, Westchester, QBE Specialty, Evanston, and Liberty Surplus, Avis, and RSUI
Indemnity effective May 1, 2016.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of
April, 2016.
- Mayor Becky Ames -
WORK SESSION
* Review and discuss a proposal received from the
Striesfeld Group, LLC related to the possible
management of the Tennis Center located at the
Athletic Complex
WORK SESSION
Review and discuss the Consolidated Grant Program's
2016 Annual Action Plan and Budget
rawl�Vhx I INA:f7
T E X A S
TO: City Council
FROM: Kyle Hayes, City Manager
6f
PREPARED BY: Chris Boone, Planning & Community Development Director
MEETING DATE: April 19, 2016
REQUESTED ACTION: Council conduct a Work Session to review and discuss the
Consolidated Grant Program's 2016 Annual Action Plan.
BACKGROUND
As mandated by the U. S. Department of Housing and Urban Development (HUD), City Council
has conducted public hearings and work sessions in previous years prior to adopting the City's
Annual Action Plan. Community Development Staff, along with the Community Development
Advisory Committee (CDAC), hosted Public Hearings in order to receive public comments on the
process and activities related to the Preliminary 2016 Annual Action Plan. Attached is the
proposed Preliminary Budget for the 2016 Program Year.
The proposed Preliminary Budget reflects allocations of $1,266,349 in Community Development
Block Grant (CDBG) funding, an estimated $100,000 in Program Income and $367,763 in HOME
funding. Prior to its submission to HUD for approval, City Council will consider adopting the
final Annual Action Plan on or about April 26, 2016.
I at"017i►[1&111i �
U.S. Department of Housing and Urban Development (HUD) Community Development Block
Grant and HOME Investment Partnership Grant funds.
RECOMMENDATION
Council conduct the Work Session.
2016 HUD CONSOLIDATED GRANT PROGRAM
Preliminary
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 2016
Budget
HOUSING
Minor Repair Administration 30,000
Funds will be used for personnel and operating expenses necessary for compliance with the planning,
execution, and regulatory requirements associated with the implementation of the Minor Repair grant
program.
Minor Repair Projects 30,579
Funds will be used for the minor repair of homes at a maximum of $6,500 each.
Funding will be used to assist low/moderate income persons, primarily elderly and disabled.
LAND BANK PROGRAM
Funds would be used to acquire targeted vacant properties for redevelopment by non-profit partners. Also, 12,500
funds would be used to develop a "Mow -to -Own" Program, allowing neighbors to take ownership of properties
that are maintained by the neighbor, instead of relying on ongoing maintenance by city.
CLEARANCE AND DEMOLITION 55,000
Funds will be used to demolish unsafe, unsanitary and uninhabitable residential structures
located in low to moderate income areas.
PUBLIC FACILITY & IMPROVEMENT 825,000
Section 108 Loan Repayment for:
Hotel Beaumont; Crocket Street; Jefferson Theater; Theodore R. Johns, Jr. Library; L.L. Melton YMCA
PUBLIC SERVICES 60,000
Public Service Organizations
Funds will be used for administrative and operating costs for various public service organizations that
provide services to low/moderate income citizens.
ADMINISTRATION 253,270
Funds will be used for personnel and operating expenses necessary for compliance with the planning, execution,
and regulatory requirements associated with the implementation of the HUD Consolidated Grant Program.
TOTAL ENTITLEMENT 1,266,349
Program Income 100,000
Small Business Loan
Historic Preservation Loan Fund
Clearance and Demolition
*Program Income is Estimated
TOTAL CDBG 1,366,349
Page 1 of 2
2016 HUD CONSOLIDATED GRANT PROGRAM
Preliminary
HOME
AFFORDABLE HOUSING PROGRAM
Funds will be awarded to a non-profit housing development organization that will assist low/moderate
income families in the process of acquiring a home (down payments assistance/closing costs, and mortgage
buy downs).
HOME ADMINISTRATION (10%)
CHDO OPERATING (5%)
(Community Housing Development Organization Operating)
CHDO RESERVE (15%)
(Community Housing Development Organization Reserve)
ENTITLEMENT (70%)
TOTAL HOME
Page 2 of 2
2016
Budget
36,776
18,388
55,164
257,435
367,763
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
ORGANIZATION
PUBLIC SERVICES
AARP/Experience Corp
Catholic Charities of Southeast Texas
Child Abuse & Forensic Services
Hope Women's Resource Clinic
IEA - Inspire, Encourage, Achieve
Julie Roger's "Gift for Life"
Nutrition and Services for Seniors
Southeast Texas Family Resource Center
Southeast Texas Food Bank
Tender Loving Care/Legacy CDC
Young Americans Overseas
Total Public Services
PUBLIC FACILITIES AND IMPROVEMENTS
The ARC of Greater Beaumont
The H.O.W. Center
2016 CONSOLIDATED BLOCK GRANT PROGRAM APPLICATIONS
Public Services/Public Facilities & Improvements/Emergency Shelter Set -Aside
AMOUNT CDAC ADMINISTRATION
REQUESTED RECOMMENDATIONS RECOMMENDATIONS
Total Public Facilities and Improvements
HOMELESS/SET-ASIDE
Family Services of Southeast Texas
Henry's Place/Some Other Place
Total Homeless/Set-Aside
TOTAL AMOUNT REQUESTED FOR ALL FUNDING
As of 5/5/15
$10,000.00
$0.00
$13,885.00
$3,804.88
$20,000.00
$8,243.90
$11,830.75
$0.00
$10,000.00
$5,707.32
$10,000.00
$6,341.46
$9,111.42
$8,243.90
$20,000.00
$3,804.88
$8,000.00
$8,000.00
$20,000.00
$0.00
$20,000.00
$0.00
$152,827.17
$44,146.34
$10,200.00
$0.00
$12,500.00
$3,804.88
$0.00
$22,700.00 $3,804.88
$20,000.00
$5,707.32
$16,000.00
$6,341.46
$36,000.00
$12,048.78
211,527.17
$60,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
CITY COUNCIL
RECOMMENDATIONS
$0.00
$0.00
$0.00
$0.00
$0.00
>u.uu
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
COMMUNITY DEVELOPMENT BLOCK GRANT
i3UDGET REPORT AS OF FEBRUARY 29, 2016
ANTICIPATED
AVAILABLE
2015 PROGRAM YEAR
2015
DATE
0 49,249
PROGRAM
EXPENDITURES
(PERFORMANCE PERIOD: 07/01/2015 - 09/01/2022)
YEAR
AS OF 02/29/16
10 HOUSING 1
9,286
0
Minor Repair
49,249
0
Minor Repair Administration (2/8/16)
63,864
63,864
TOTAL HOUSING
113,113
63,864
❑2 CLEARANCE AND DEMOLITION 1
0
0
Clearance and Demolition -Residential (2/8/16)
56,136
0
TOTAL CLEARANCE AND DEMOLITION
56,136
0
Q3 PUBLIC FACILITIES AND IMPROVEMENTS 1
Hotel Bmt. & Others (Sec 108 pmt) - Rehab
Crockett Street (Sec 108 pmt) - Rehab
Theodore R. Johns, Jr. Library (Sec 108 pmt)
-New Construction
Jefferson Theater (Sec 108 pmt) - Rehab
L L Melton YMCA (Sec 108 pmt) - Rehab
TOTAL PUBLIC FACILITIES
AND IMPROVEMENTS
®PUBLIC SERVICES
IEA - Inspire, Encourage, Achieve
Julie Roger's "Gift of Life"
Nutrition and Services for Seniors
Southeast Texas Family Resource Center
Southeast Texas Food Bank
HOMELESS SET-ASIDE:
Family Services of Southeast Texas
Henry's Place / Some Other Place
TOTAL PUBLIC SERVICES
F-51 ADMINISTRATION
TOTALFEDERAL
®PROGRAM INCOME
General Use (2015 Estimate 15,000)
Clearance and Demolition
Administration (2015 PI) (From C&D 2015 PI)
Administration (2015 PI) (From HP 2015 PI)
Historic Presery Loans (Bal @ 6/30/15)
Historic Presery Loans (2015 Est 35,000)
HP -Project Delivery Costs (Current)
Small Business Loans (Bal @ 6/30/15)
Small Business Loans (2015 Est 50,000)
SB -Project Delivery Costs (Current)
(Partial salaries for 2015 Grant Year)
TOTAL ESTIMATED PROGRAM INCOME
TOTAL 2015 BUDGET
1 Account number information:
264 -5548 -755 -XX -XX (Items 1,5{Housing})
264 -5549 -755 -XX -XX (Items 2,3,4,5{Admin),6)
800,000 800,000
ENCUMBRANCE
03!30/16
BALANCE
S
ANTICIPATED
AVAILABLE
COMPLETION
AT 02/29/16
DATE
0 49,249
06/30/16
0 0
Completed
0 49,249
0 56,136 06/30/16
0 56,136
0 0
800,000
800,000
0
0
1
9,286
5,752
3,534
0
9,286
9,286
0
0
9,286
9,286
0
0
10,041
9,375
666
0
8,530
0
0
8,530
9,286
9,286
0
0
9,286
9,286
0
0
65,000
4,200
8,530
52,270
1 258,000
202,357
927
54,716
1,292,249
1,118,491
5,127
168,631
1
15,000
0
0
15,000
0
0
0
0
0
3,047
0
(3,047)
0
200
0
(200)
0
0
0
0
35,000
0
0
35,000
0
0
0
0
434,847
0
0
434,847
50,000
0
0
50,000
0
11,631
0
(11,631)
534,847
14,878
519,969
0
1,827,096
1,133,369
5,127
688,600
Completed
06/30/16
Completed
Completed
06/30/16
06/30/16
Completed
Completed
06/30/16
Continuous
Continuous
WORK SESSION
* Review and discuss the construction and/or repair of
sidewalks throughout the City of Beaumont
April 19, 2016
Consider approving a resolution authorizing the settlement of the lawsuit styled United States of
America vs. City of Beaumont, Texas; Civil Action No. 1:15CV201
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Tyrone E. Cooper, City Attorney
MEETING DATE: April 19, 2016
REQUESTED ACTION: Council consider a resolution authorizing the settlement of the
lawsuit styled United States of America vs. City of Beaumont,
Texas; Civil Action No. 1:15CV201.
BACKGROUND
The lawsuit styled United States of America vs. City of Beaumont, Texas; Civil Action No.
I t 15CV201, was presented and discussed in Executive Session held on April 19, 2016. The City
Attorney is requesting authority to settle this suit.
FUNDING SOURCE
General Liability Fund.
RECOMMENDATION
Approval of resolution.
RESOLUTION NO.
WHEREAS, the lawsuit styled United States of America vs. City of Beaumo
Texas, Civil Action No. 1:15CV201, was discussed in Executive Session properly called
and held Tuesday, April 19, 2016, and,
WHEREAS, the City Attorney is requesting authority to settle this lawsuit,
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the City Attorney be, and he is hereby, authorized to settle the lawsuit
styled United States of America vs. City of Beaumont, Texas, Civil Action No.
1:15CV201, for the sum of
($ ); and,
BE IT FURTHER RESOLVED THAT the City Attorney and the City Manager be
and they are hereby authorized to execute all documents related to settlement of the
lawsuit.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of
April, 2016.
- Mayor Becky Ames -
kIj
April 19, 2016
Consider approving a resolution authorizing the settlement of the lawsuit styled Krystle Bob v.
City of Beaumont and Officer Joshua Donahoe; Civil Action No. 1:15-cv-264
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Tyrone E. Cooper, City Attorney
MEETING DATE: April 19, 2016
REQUESTED ACTION: Council consider a resolution authorizing the settlement of the
lawsuit styled Kastle Bob v. City of Beaumont and Officer Joshua
Donahoe; Civil Action No. 1:15-cv-264.
BACKGROUND
The lawsuit styled Kastle Bob v. City of Beaumont and Officer Joshua Donahoe; Civil Action
No. 1:15-cv-264, was presented and discussed in Executive Session held on April 19, 2016. The
City Attorney is requesting authority to settle this suit.
FUNDING SOURCE
General Liability Fund.
RECOMMENDATION
Approval of resolution.
RESOLUTION NO.
WHEREAS, the lawsuit styled Krystle Bob vs. City of Beaumont and Officer
Joshua Donahoe; Civil Action No. 1:15-cv-264, was discussed in Executive Session
properly called and held Tuesday, April 19, 2016; and,
WHEREAS, the City Attorney is requesting authority to settle this lawsuit;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the City Attorney be, and he is hereby, authorized to settle the lawsuit
styled Krystle Bob vs. City of Beaumont and Officer Joshua Donahoe, Civil Action No.
1:15-cv-264, for the sum of
($ ); and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute all documents related to settlement of the lawsuit.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of
April, 2016.
- Mayor Becky Ames -