HomeMy WebLinkAboutPACKET AUG 04 2015BEAUMONT
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS AUGUST 4, 2415 1;30 P.M.
CONSENT AGENDA
Approval of minutes — July 28, 2015
Confirmation of committee appointments
Reverend David Robinson will fill the unexpired term of Dwaine K. Augustine on the Police
Department Community Advisory.Committee. The term would commence August 4, 2015 and
expire January 24, 2017. (Councilmember Robin Mouton)
Carl Briggs would be reappointed to the Parks and Recreation Advisory Committee. The current
term would expire July 10, 2017. (Councilmember Robin Mouton)
Georgine Guillory would be reappointed to the Community Development Advisory Committee.
The current term would expire June 11, 2017. (Councilmember Robin Mouton)
Georgine Guillory would be reappointed to the Small Business Revolving Loan Fund Board.
The current term would expire June 11, 2017. (Councilmember Robin Mouton)
Deloris Comeaux Guidry would be reappointed to the Community Development Advisory
Committee. The current term would expire July 10, 2017. (Councilmember Gethrel Williams -
Wright)
Dora Nisby would be reappointed to the Community Development Advisory Committee. The
current term would expire July 5, 2017. (Councilmember Gethrel Williams -Wright)
Lynda Kay Makin would be reappointed to the Planning and Zoning Commission. The current
term would expire April 14, 2018. (Mayor Becky Ames)
Dana L. Timaeus would be reappointed to the Board of Adjustment (Zoning). The current term
would expire May 12, 2017. (Mayor Becky Ames)
A) Approve a payment to Jefferson County for the City of Beaumont's share of the annual
maintenance cost for the 800 MHz radio system
B) Approve the appointment of Kelli Colbert as an Assistant City Attorney II and setting her
starting compensation
C) Authorize the law firm of Pate and Spivey, L.L.C. to bring suit against Payne's Wrecker
Service, Inc. d/b/a Payne and Sons Body Shop and Wrecker and Russell Huff for
damages caused to the City as a result of an automobile accident on or about July 23,
2013
D) Authorize the City Manager to sign a contract with the South East Texas Regional
Planning Commission (SETRPC) related to the planning, development and operation of
the Regional 9-1-1 System
E) Authorize the settlement of the lawsuit styled Pamela Cole v. Emilio Romero; Cause No.
23081
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the following reappointments be made:
Reappointment Commission
Carl Briggs
Georgine Guillory
Georgine Guillory
Deloris Comeaux Guidry
Dora Nisby
Lynda Kay Makin
Dana L. Timaeus
Beginning
of Term
Parks & Recreation Advisory Committee 08/04/2015
Community Development Advisory
08/04/2015
Commission
Small Business Revolving Loan Fund Board
08/04/2015
Community Development Advisory
08/04/2015
Committee
Community Development Advisory
08/04/2015
Committee
Planning and Zoning Commission
08/04/2015
Board of Adjustment
08/04/2015
Expiration
of Term
07/10/2017
06/11/2017
06/11/2.017
07/10/2017
07/05/2017
04/14/2018
05/12/2017
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 4th day of
August, 2015.
Mayor Becky Ames -
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT Reverend David Robinson is appointed to the Police Department Community
Advisory Committee to fill the unexpired term of Dwaine K. Augustine. The term will
commence August 4, 2015 and expire January 24, 2017.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 4th day of
August, 2015.
- Mayor Becky Ames -
V,
TEXAS
MIT
City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: - Bart Bartkowiak, Chief Technology Officer
MEETING DATE: August 4, 2015
REQUESTED ACTION: Council consider a resolution approving a payment to
Jefferson County in the amount of $211,359.82 for the City
of Beaumont's share of the annual maintenance cost for the
800 MHz radio system..
BACKGROUND
The 800 MHz radio system is used by EMS, Fire, Police and numerous other departments
throughout the City for daily communications. The purchase is exempt from competitive bidding
since it is available from only one (1) source having exclusive rights to maintain the radio
infrastructure. The maintenance agreement provides for constant monitoring of the radio system
and 911 dispatch centers as well as dispatching of repair personnel with replacement parts when
required.
The 800 MHz radio system is shared with Jefferson County, Hardin County, Orange County, the
cities of Groves, Nederland, Port Arthur and Port Neches, the Port of Beaumont, BISD, WD 10 and
Lamar University's Police Department. The annual cost of the maintenance contract is divided
among all agencies by the number of radios each agency has on the system. Total billing to the
City of Beaumont was reduced by a credit for costs incurred supporting the system during the past
year.
FUNDING SOURCE
General Fund, Water, Solid Waste and Fleet.
RECOMMENDATION
Approval of Resolution.
t�
JEFFERSON COUNTY
1149 PEARL 7TH FLOOR
BEAUMONT, TX 77701
SERVICES PROVIDED FOR:
City of Beaumont
Attn: Bart Bartkowlak
801 Main
Beaumont, Tx 77701
1 800 MHz Radio System Annual Cost
5/1/2015 - 4/30/2016. See attached for detail.
1 Credit for costs paid by City
1 Credit for costs paid by City on behalf of Jefferson
County
INVOICE
INVOICE DATE 6/_2/15
INVOICE NUMBER 1502
245,392.78 $245,392.78
(34,032.96) ($34,032.96
0.00. 0.00
Questions concerning this invoice? MAKE ALL CHECKS PAYABLE TO:
Call: Mark Dubois JEFFERSON COUNTY
-(409) 835-8734 1149 PEARL 7TH FLOOR
BEAUMONT, TX 77701
211,359.82
$211,359.82
PAY THIS
AMOUNT
eJ
800 MHz Radio System Rolling Maintenance Cost
,Through May 2015
Current stem
$471,593.40
Beaumont FD/PD Dispatch
$46,440.00
JCSO Dispatch
$13,154.40
PA FD/PD Dispatch
$23,220.00
PA EOC i
$13,154.40
Central Dispatch
$26,575.20
Hardin County Dispatch
$13,154.40
OCSO Dispatch
$10,850.88
OPD Dispatch
$10,850.88
Port Neches EOC
$10,850.88
Total Annual combined
$639,844.44
f
Costs other than Motorola Maintenance
Pt Neches Tower lease+utilities)(Jeff-County)
$29,220.00 JEFF. COUNTY
MoBex Tower(utilities only) (Jeff.County)
$5,374.83 JEFF. COU
Crown Tower Lease Jeff.Count r
$16,391.60 IJEFF.COUNTY
Crown Tower utilities (Jeff.County)
$5,779:28 JEFF.COUNTY
T-1 llnes(Qty-. 7 2-Pt.Neches,2- 73,2-H 90,1 -Oran a Bmt
$26,362.96:! BEAUMONT
Strobe Light Replacement - main tower Smt
$2,890.W:.BEAUMONT
Jefferson County Tower Repairs $ Maint. detail below(Jeff.County)
$10,885.181 JEFF.COUNTY
Main tower inspection (City of Beaumont
$1,790.00 BEAUMONT
Repairs Silsbee and Bragg
$7,018.55 HARDIN COUNTY
Silsbee and Bragg Electrical Bill
$4,516.55 HARDIN COUNTY
Silsbee and Bragg T1 DIR
$19,894.20 HARDIN COUNTY
Other unsched.repairs(Lightning Damage main tower)Bmt
$3,000.00 BEAUMONT
Orange Tower Lease
$40,114.32 ORANGE
Orange Tower Utflitles
$5,244.00 ORANGE
Total Costs other than Motorola Maintenance
$178,471.48
Motorola Maint Breakout
City of Beaumont
$190,771.47
Jefferson County
$78,186.51
Port Arthur
Port Arthur Dispatch + EOC
$36,374.40
Breakout SETx RRS Motorola Maint 2015 to Jefferson County Page 1 of 3 6/3/2015 9:53 AM
800 MHz Radio System Rolling Maintenance Cost
Through Ma 2015 !
Port ArthU7 Maintenance
$59,723.37`.
Mid County
Central Dispatch
$28,123.581
Port Neches ECC
$10,850.88;
Port Neches Maintenance
$14,709.64:
Nederland Maintenance
$17,695.81'
Groves Maintenance
$14,046.05i
Hardin County
$45,670.46
Orange County'
Orange County Dispatch
OCSO Dispatch
$10,850.88
OPD Dispatch
$10,850.88
Orange County Maintenance
$82,285.53
Lamar PD
$5,972.34
Port of Beaumont
$995.39
Acadian
$19,797.19
ESD 3
$4,976.95
Water District 10
$2,543.77
BISD
$5,419.34
Total Motorola Maintfe"ancel
$639,844.44
Other Costs Breakout
Clty of Beaumont
$54,621.31
Jefferson County
$24,610.98]
Port Arthur
$22,601.92;
Central Dispatch Radios
$585.98
Port Neches
$5,566.77;
Nederland
$6,696.87
Groves
$5,315.64
Hardin County
$12,305.49
Orange County
$31,140.43
Lamar PD
$2,260.19
Port of Beaumont
$376.70
Acadlan
$7,492.12
ESD 3
$1,883.49
Water District 10
$962.67
BISD
$2,050.92
Breakout SETx RRS Motorola Malnt 2015 to Jefferson County Page 2 of 3 6/3/2015 9:53 AM
800 MHz Radio System Rolling Maintenance Cost
Through May 2015
Total Other Costs 1
$178,471.48
INVOICE FROM COUNTY
Total Yearly Costs by Jurisdiction
City of Beaumont
$245,392.78
Jefferson County
$102,797.49
Port Arthur
$118,699.69
Mid County Central Dispatch
$28,709.56
Port Neches
$31,127.29
Nederland
$24,392.68
Groves
$19,361.69
Hardin County
$57,975.95
Orange County
$135,127.71
Lamar PD
$8,232.53
Port of Beaumont
$1,372.09
Acadian
$27,289.-31: i
ESD 3
$6,860.44;
Water District 10
$3,506;451
BISD
$7,470.26;
Total Yearly Costs
$818,315.92
$191.91 PER USER FEE
Breakout SETx RRS Motorola Maint 2015 to Jefferson County Page 3 of 3 6/3/2015 9:53 AM
0morOROLA-SOLUTIONS
Aftn. National Service SuppoW4th H
1301 East Algonquin Road
(800) 247-2346
Date: 02/25/2015
SERVICES AGREEMENT
Contract Number: S00001'017979
Contract Modifier RN28-SEP-1420:31:12
Company!Nam-e:
Jefferson County.Shedffs Dept
SERVICES DESCRIPTION
Required P.O.:
No
Attn:
Recurring Services
Customer #:
1011951705
Billing Address:
1001' Pearl St
]NIFRASTRUCTORE REPAIR WITH ADV REPL
Bill to Tag #:
0001
City, State'., Zip:
Bba,umPnt,TX,7770f
A$TR026 DISPATCH SITE
Contract Start Date:
05/01/2015
Customer Contact: ,
Mark .,Dubois
ASTR025!QPERATOR POSITIONS
Contract Efid,Date:
0413012016
Phonet
(409)835=8734
ASTRO28,M2,.'CORE
Anniversary Day:
Apr 30th
115
SVC251AA
Payment Cycle:
ANNUAL
$23,760.00
1
PO #:
ENH: SMARTZONE STATION
ckty
MobPW60TION
SERVICES DESCRIPTION
MONTHLY
EXT
EXTENDED
AMT
Recurring Services
SVC01 SVC1 101 C
]NIFRASTRUCTORE REPAIR WITH ADV REPL
3
SVC060AD
A$TR026 DISPATCH SITE
$231.00
$2,772.00
6
SVC062AD.
ASTR025!QPERATOR POSITIONS
$462.00
$5,544m
1
SVC135AG
ASTRO28,M2,.'CORE
$933.33
$11,199.96 '199.96
115
SVC251AA
ENH: SMARTZONE SITE
$1,980.00
$23,760.00
1
SV0252AA
ENH: SMARTZONE STATION
$6,948.80
$83,395:60
27
SVC256.AA
ENH: SMART -ZONE OPER POSITION
$3,423.60
$41,083.20
2
SVC261AA
ENH: CONVENTIONAL SITE
$126.80
$1,521.60
10
SVC262AA
ENH: CONVENTIONAL STATION
$528.00
$6,336.00
SVC01SVC1102C
;DISPATCH.SERVICE
3'
SVC084AD
ASTR025, DISPATCH. SITE
$87.00
$1,044.00
1
-SVC,226AG
ASTR02,5r M2.C'ORE
$408:16 ,
$4,897.92
8
SV0234AA
ENH: SMARTZONE SITE
,$254.40
$3,052 80.
101
SVC235AA-
ENH-. SMARTZONE STATION
$747A0
$8,968.80,
27
SVC239AA
ENH:- SMARTZONE OPERATOR POSITION
$226.80
$2,721.6.0.
7
SVC,242AC
ENR, DISPATCH: C- ENTER LOCATION
$560.00
$6,720.00
2
SVC244AA
ENH-., CONVENTIONAL SITE
$63.60
$76120
10
SVC245AA
ENH: CONVENTIONALSTATION
$54.00
$648.00
SVC0ISVC1103C
NETWORK MONITORING,
1
SVC170AG
ASTR025-M2CORE
$408.16
$4,897.192
1
SVC271AA
ENH: SMARTZONE SYSTEM
$1,276.00,
$15,312.00
$VC.275AA
'ENH: SMARTZONE SITE
$31160
$3,763.20
1101
SVC276AA
ENH: SMARTZONE STATION
$1,494-80
$17,937.80
SVC01 SVC1 104C
TECHNICAL 'SUPPORT
3
SVC040AD
ASTR625 DISPATCH SITE
$223.59
$2,683.08
8
SVCf31AA
ENH: SMARTZONE SITE
$144.00
$1,728.00
1101
SVC1 82AA
ENH: "SMARTZONE STATION
$1,070.60
$12,847.20
27
SVC134AA
ENH: SMARTZONE OPERATOR POSITI
$226.80
$2,721.60
2
SVC139AA
ENH: CONVENTIONAL SITE
$25.60
$307.20
10
SVC140AA
ENH: CONVENTIONAL STATION
$74.00
$888600
1,
SVC146AA
ENH: SMARTZONE SYSTEM
$44.00
$528.00
1
SVC206AG
AsTR025 M2.CORE
$952.38
$11,428.56
7
SVC455AE
�ENH`..DISPATCH SITE
$0.07
$0.84
IL
SVC01SVG1405C
NETWORK PREVENTATIVE- MAINTENANCE A
MOTOROLA REPRESENTATIVE(SIGNATURE)
TITLE DATE
3
SVC126AD
ASTR025 •DISPATCH SITE
$96.27
$1,155.24
6
SVC128AD
ASTRO25 OPERATOR POSITIONS
$83.28-
$999.36
111
SVC212AA
ENH GROUND ACCESSIBLE STATION
$1,110.00
$13;320.00.
27
SVC213AA
ENH: GROUND ACCESSIBLE OPERATO
$270.00
$3,240.00
17
SV,C850AA
SITE PM ACCESS A
$170.00
$2,040.00
SVC01SVC1413C
ONSITE INFRASTRUCTURE RESPONSE -PREMIER
3
SV61'15AD
ASTRO25 DISPATCH SITE
$1,514.08
$18,168.96
6
SVC117AD
A8TRO25 OPERATOR POSITIONS
$15.50
$186.00
10
SVC218AC
ENH° ONSITE INFRASTRUCTURE RESPONSE -SITE
$3,150.00
$37,800.00
111
SV6219AC
STATIONS
$15,734.25
$188,811.00
27
SVC220AC
OPERATOR POSITIONS
$3,402.00
$40,824.00
1
SVC51.7AG
ASTRO25 M2 CORE
$2,281.50
$27,378.00
7
SV6900AA
I
DISPATCH CENTER LOCATION
$2,205.00
$26,460.00
SPECIAL INSTRUCTIONS- ATTACH
Subtotal - Recurring Services
$53,320.37
$639,844.44
STATEMENT OF WORK FOR PERFORMANCE DESCRIPTIONS
Subtotal -One-Time Event
Services
$ _00
$ .00
Total
$53,320.37
$639,844.44
Taxes
-
Grand Total
-$53,320.37
$639,844.44
THIS SERVICE AMOUNT IS SUBJECT TO STATE
AND LOCAL TAXING
Siubcontractor(s) City
MOTOROLA SYSTEM SUPPORT CENTER ELGIN
MOTOROLA SYSTEM SUPPORT SCHAUMBU
CENTER -NETWORK MGMT D0067 RG
MOTOROLA SYSTEM SUPPORT CTR -CALL SCHAUMBU
'CENTER D0066 RG
MOTOROLA SYSTEM SCHAUMBU
SUPPORT TECHNICAL SUPPORT D0068 RG
KAY"ELECTRONICS INC BEAUMONT
I received Statements of Work that.describe the services provided on this Agreement. Motorola's
and Conditions; a copy of which is attached'to this Service Agreement, is incorporated herein by
State
IL
IL
IL
IL
TX
Service Terrr
this reference.
AUTHORIZED CUSTOMER SIGNATURE
TITLE DATE
CUSTOMER (PRINT'NAME)
Territory Svcs Director 4-7-2015
MOTOROLA REPRESENTATIVE(SIGNATURE)
TITLE DATE
Mike. Duke��L7�
✓���
MOTOROLA REPRESENTATIVE(PRINT NAME)
PHONE
Company Name: Jefferson County Sheriffs Dept
Contract Number: S00001017979
Contract Modifier. RN28-SEP-14 20:31:12
Contract Start. Date:; 05/01/2015
Contract End Date: .04/30/2016
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to approve payment of an
invoice in the amount of $211,359.82 to Jefferson County for the renewal of an annual
maintenance agreement with Motorola for support of the 800MHz radio system.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 4th day of
August, 2015.
- Mayor Becky Ames -
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Tyrone E. Cooper, City Attorney
MEETING DATE: August 4, 2015
REQUESTED ACTION: Council consider a resolution approving the appointment of Kelli
Colbert as an Assistant City Attorney II and setting her starting
compensation.
BACKGROUND
Under the Charter, the City Attorney may appoint his assistants with the approval of the City
Council at such compensation as set by the Council. There has been a vacancy created in the
department by the resignation of Grant Boston. Ms. Colbert is very qualified for the position. The
City Attorney recommends that the appointment of Kelli Colbert as an Assistant City Attorney II
for the City of Beaumont be approved at a starting salary of $50,000 together with all other
benefits of a civilian employee.
FUNDING SOURCE
The amount necessary to pay the salary and benefits of the position are available in the City
Attorney's budget.
RECOMMENDATION
Approval of resolution.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the appointment of Kelli Colbert as Assistant City Attorney II for the City of
Beaumont be and the same is hereby approved and her initial salary is established at
$50,000 annually together with all other benefits and terms and conditions of civilian
employment as established by policy and budget of the City of Beaumont.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 4th day of
August, 2015.
- Mayor Becky Ames -
c
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Tyrone E. Cooper, City Attorney
MEETING DATE: August 4, 2015
REQUESTED ACTION: Council consider a resolution authorizing the law firm of Pate and
Spivey, L.L.C. to bring suit against Payne's Wrecker Service, Inc.
d/b/a Payne and Sons Body Shop and Wrecker and Russell Huff
for damages caused to the City as a result of an automobile
accident on or about July 23, 2013.
BACKGROUND
On or about July 23, 2013, a tow truck driven by Russell Huff and owned by Payne's Wrecker
Service ran a red light at the intersection of College and Orleans ,slamming into a City of
Beaumont bus. The insurance company for Payne's Wrecker Service has failed to pay the City
all the damages the City is entitled to recover as a result of the accident in question.
Accordingly, authorization is sought from the City Council for Pate and Spivey, L.L.C. to bring
suit against Payne's Wrecker Service, Inc. d/b/a Payne and Sons Body Shop and Wrecker and
Russell Huff to collect damages the City is entitled to recover as a result of the accident in
question.
FUNDING SOURCE
Not applicable.
RECOMMENDATION
Approval of resolution.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Attorney is hereby authorized to file and prosecute a lawsuit against
Payne's Wrecker Service, Inc., d/b/a Payne and Sons Body Shop and Wrecker and
Russell Huff for damages caused to the City as a result of an automobile accident on or
about July 23,2013.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 4th day of
August, 2015.
- Mayor Becky Ames -
[j]
BEAUMONT
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Bart Bartkowiak, Chief Technology Officer
MEETING DATE: August 4, 2015
REQUESTED ACTION: Council consider a resolution authorizing the City Manager to sign a
contract with the South East Texas Regional Planning Commission
(SETRPC) related to the Regional 9-1-1 System.
BACKGROUND
The City of Beaumont and the SETRPC first signed a similar agreement in February 1999. The
current agreement was signed in June 2013 and expires August 31, 2015. The proposed
agreement is for a two-year period effective September 1, 2015. The agreement was developed in
cooperation with the SETRPC Legal Counsel and the Commission on State Emergency
Communications (CSEC) and meets the State of Texas requirements of program and system
accountability regarding the 9-1-1 program. The agreement outlines the roles and responsibilities
of the SETRPC and local governments in the provision of 9-1-1 related service.
FUNDING SOURCE
Not applicable.
RECOMMENDATION
Approval of resolution.
South East Texas
Regional Planning Commission
July 15, 2015
Ricky Smith
Beaumont 9-1-1 Center
700 Orleans St
Beaumont, Texas 77627
Dear Mr. Smith:
Emergency Network
The South East Texas Regional Planning Commission 9-1-1 Emergency Network has developed
an "Interlocal Agreement for Operation of a Regional 9-1:-1 System" that meets the.State of
Texas requirements of program and system accountability regarding maintenance, equipment
upgrade, and training associated with the 9-1-1 program. This agreement replaces the current
two year contract that expires on August 31, 2015 with SETRPC. There are no changes with this
new agreement other than extending the two year term which is set to expire on August 31,
2017. Execution of this contract is needed as apart of our regional effort to enhance 9-1-1
telecommunications at each of the twelve (12) PSAP locations throughout Hardin, Jefferson and
Orange counties.
We have enclosed two originals of this agreement for your review and approval by the City
Council. Please return the signed agreements to my office by August 15, 2015.
Should any questions arise, feel free to contact me at (409) 899-8444 x6106.
Sincerely,
e
eOWie
Program Specialist
9-1-1 Emergency Network
PD/
Enclosure
RESOLUTION NO.
BE IT RESOLVED.BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to execute a two (2) year
Interlocal Contract between the City of Beaumont and South East Texas Regional
Planning Commission (SETRPC) relating to the planning, development, operation and
provision of 9-1-1 services and the use of 9-1-1 funds. The Interlocal Contract is
substantially in the form attached hereto as Exhibit "A" and made a part hereof for all
purposes.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 4th day of
August, 2015.
- Mayor Becky Ames -
SOUTH EAST TEXAS REGIONAL PLANNING COMMISSION
9-1-1 EMERGENCY COMMUNICATIONS
INTERLOCAL CONTRACT RELATING TO THE
PLANNING, DEVELOPMENT, OPERATION AND PROVISION
OF 9-1-1 SERVICE AND THE USE OF 9-1-1 FUNDS
This Contract is entered into between the
South East Texas Regional Planning Commission
and the
City of Beaumont, Texas
EXHIBIT "A"
South East Texas Regional Planning Commission
INTERLOCAL CONTRACT FOR
PLANNING, DEVELOPMENT, OPERATION AND PROVISION
OF 9-1-1 SERVICE AND USE OF 9-1-1 FUNDS
Parties and Purpose
1.1 The South East Texas Regional Planning Commission (SETRPC) is a
regional planning commission and political subdivision of the State of Texas organized and
operating under the Texas Regional Planning Act of 1965, as amended, Chapter 391 of the Local
Government Code. SETPRC has developed a Strategic Plan for the administration and operation
of 9-1-1 emergency telephone service in Hardin, Jefferson and Orange counties. The
Commission on State Emergency Communications (CSEC) has approved SETRPC's current
strategic plan.
1.2 The City of Beaumont, Texas (Public Agency) is a Texas municipality that
operates one or more Public Safety Answering Points (PSAP) that assist in implementing the
Strategic Plan as authorized by Chapter 771 of the Health and Safety Code.
1.3 This contract is entered into between SETRPC and Public Agency under
Chapter 791 of the Government Code. This contract relates to the planning, development,
operation and provision of 9-1-1 service, the use of 9-1-1 funds, and adherence to applicable
law.
Goods and Services
2.1 Public Agency agrees to:
(1) cooperate with SETRPC in acquiring and installing necessary equipment
for the 9-1-1 system;
(2) comply with applicable provisions of the Uniform Grant Management
Standards, as established by the Governor's Office of Budget and Planning, under the authority
of Chapter 783 of the Texas Government Code.
(3) comply with the Uniform Grant Management Standards, applicable law,
and SETRPC policies, as outlined in Section 3 of this contract, related to ownership, transfer of
ownership, and /or control of equipment acquired with 9-1-1 funds in connection with
providing 9-1-1 service;
(4) abide by all rules, regulations, performance training standards, etc.
adopted by SETRPC and CSEC or its successor agency;
(5) purchase supplies such as printer paper, printer ribbons, cleaning
materials, etc. necessary for the continuous operation of PSAP(s);
(6) secure the premises of PSAP(s) against unauthorized entrance and
protect the 9-1-1 equipment from unauthorized use and ensure sufficient controls and security
exists by which to protect and safeguard the 9-1-1 equipment against loss, damage or theft.
(7) practice preventive maintenance for the 9-1-1 equipment, including at a
minimum, testing emergency power generators periodically, and ensuring that all equipment is
working properly;
(8) participate in emergency communications training for call-
takers/dispatchers as scheduled and provided by SETRPC;
(9) complete such reports and other documentation as may be reasonably
required by CSEC, the PSAPs, SETRPC, or the service provider.
E 9-1-1 Equipment Purchasing and Leasing
3.1 (a) SETRPC hereby agrees to provide services and equipment, whether
purchased or leased, for Public Agency including all non-recurring and monthly recurring
charges for equipment and network charges as approved by the CSEC. SETRPC also agrees to
provide for repairs, updates to and replacement of equipment as deemed necessary by SETRPC
and as approved by the.CSEC.
(b) All leased equipment remains the sole property of the lessor.
3.2 Except as noted in paragraph 3.6, SETRPC owns all 9-1-1 equipment purchased
on behalf of Public Agency with emergency service fees. Public Agency is licensed to use the 9-
1-1 equipment in providing enhanced 9-1-1 emergency telephone services.
3.3 Public Agency agrees to notify SETRPC in writing before encumbering,
transferring, or otherwise disposing of the 9-1-1 equipment. Further, upon the installation of
any additional equipment or software by SETRPC, Public Agency agrees to comply with the
provisions of Exhibit "A" attached hereto and incorporated herein as referenced.
3.4 Public Agency acknowledges that SETRPC representatives will visit Public Agency
on a regular basis to monitor functionality and use of all equipment associated with 9-1-1 call
handling and processing and on an annual basis to conduct a physical inventory of all said
equipment.
3.5 Paragraphs 3.1, 3.2 and 3.3 survive the expiration or early termination of
this contract and continue in effect so long as Public Agency uses the 9-1-1 equipment.
3.6 When 9-1-1 equipment is purchased with a combination of monies from Public
Agency and emergency service fees, SETRPC may elect to transfer ownership of said equipment
to Public Agency. SETRPC will provide Public Agency with a "Certification of Purchase by
City/County/Agency Transfer of Ownership" document outlining the responsibilities of Public
Agency. Those responsibilities include, but are not limited to, maintenance of equipment and
ensuring equipment is fully functional at all times.
3.7 SETRPC will provide 9-1-1 funds to Public Agency and/or PSAP(s) on a
reimbursement basis using a monitoring process that provides assurances that the
reimbursement requests from the Public Agency and/or PSAP(s) are complete, accurate and
appropriate.
Effective Date and Term of Contract
4.1 The term of this contract shall be two years,'effective on September 1, 2015 and
shall terminate on August 31, 2017.
Independent Contractor
5.1 Public Agency is not an employee or agent of SETRPC, but furnishes
services under this contract solely as an independent contractor.
Assignment and Subcontracting
6.1 Public Agency may not assign its rights or subcontract its duties under this
contract without the prior written consent of SETRPC. An attempted assignment or subcontract
in violation of this paragraph is void.
6.2 If SETRPC consents to subcontracting, each subcontract is subject to all of
the terms and conditions of this contract, and Public Agency agrees to furnish a copy of this
contract to each of its subcontractors.
Records
7.1 Public Agency agrees to assist SETRPC, where applicable, in maintaining a current
inventory of 611 9-1-1 equipment, consistent with the Uniform Grant Management Standards
and applicable federal and state law.
7.2 Public Agency and PSAP(s) agree to comply with SETRPC requirements for
documenting and reporting 9-1-1 data base errors and ANI/ALI problems.
7.3 Public Agency and PSAP(s) agree to maintain, consistent with Uniform Grant
Management Standards and applicable federal and state law, adequate fiscal records and
supporting documentation for all 9-1-1 funds reimbursed to Public Agency and PSAP(s) and all
9-1-1 funds spent by Public Agency and PSAP(s).
7.4 Subject to the additional requirement of paragraph 7.5, Public Agency
agrees to preserve records, at a minimum, for three years.
7.5 If an audit of or information in the records is disputed or the subject of
litigation, Public Agency agrees to preserve the records until the dispute or litigation is finally
concluded, regardless of the expiration or early termination of this contract.
7.6 SETRPC is entitled to inspect and copy, during normal business hours at
Public Agency's offices where they are maintained, the records maintained under this contract
for as long as they are preserved.
7.7 SETRPC is also entitled to visit Public Agency's offices, talk to its
personnel, monitor and inventory equipment, and audit its records, all during normal business
hours, to assist in evaluating its performance under this contract.
7.8 SETRPC, CSEC, the Texas State Auditor, and/or their duly authorized
representatives, shall have access to and the right to examine all books, accounts, records, files,
and /or other papers, or property pertaining to the 9-1-1 service, belonging to or in use by the
Public Agency, PSAP(s), or by any other entity that has performed or will perform addressing or
addressing -data base maintenance activities.
Nondiscrimination and Equal Opportunity
8.1 Public Agency shall not exclude anyone from participating under this
contract, deny anyone benefits under this contract, or otherwise unlawfully discriminate
against anyone in carrying out this contract because of race, color, religion, sex, age, disability,
handicap, or national origin.
Dispute Resolution
9.1 The parties desire to resolve disputes arising under this contract without
litigation. Accordingly, if a dispute arises, the parties agree to attempt in good faith to resolve
the dispute between themselves. To this end, the parties agree not to sue one another, except
to enforce compliance with paragraphs 9.1-9.3, until they have exhausted the procedures set
out in these paragraphs.
9.2 At the written request of either party, each party shall appoint one
nonlawyer representative to negotiate informally and in good faith to resolve any dispute
arising under this contract. The representatives appointed shall determine the location,
format, frequency, and duration of the negotiations.
9.3 If the representatives cannot resolve the dispute within 30 calendar days
after the first negotiation meeting, the parties agree to refer the dispute to the Dispute
Resolution Center of Jefferson County for mediation in accordance with the Center's mediation
procedures by a single mediator assigned by the Center. Each party shall pay half the cost of
the Center's mediation services.
9.4 The parties agree to continue performing their duties under this contract,
which are unaffected by the dispute, during the negotiation and mediation process.
Suspension for Unavailability of Funds; Withholding, Decrease
or Reimbursement of Funds Due to Non-compliance
10.1 Public Agency acknowledges that SETRPC's sole source of funding
for this contract is 9-1-1 emergency service fees. In the event that:
(1) SETRPC's approved budget and/or appropriations to CSEC from the Texas
Legislature do not permit or otherwise appropriate funds for reimbursement
to Public Agency provided for in this Agreement, and
(2) Such lack of permission or non -appropriation shall not have resulted from
any act or failure to act on the part of SETRPC, and
(3) SETRPC has exhausted all funds legally available for reimbursement to Public
Agency, and no other legal procedures shall exist whereby payment
hereunder can be made to Public Agency; and
(4) SETRPC has negotiated in good faith with Public Agency to develop an
alternative payment schedule or new agreement that will accommodate
SETRPC's approved budget and/or appropriations for the applicable period,
then SETRPC will not be obligated to reimburse Public Agency for the
applicable budget year(s).
10.2 Public Agency acknowledges that SETRPC may withhold, decrease or seek
reimbursement of 9-1-1 funds in the event such funds are or were used in non-compliance with
applicable federal or state law. Further, Public Agency and PSAP(s) shall return or reimburse
SETRPC and/or CSEC, as applicable, any 9-1-1 funds used in non-compliance with applicable
law. Such return or reimbursement of 9-1-1 funds to SETRPC and/or the CSEC, as applicable,
shall be made by the Public Agency or PSAP(s) within sixty (60) days after demand by SETRPC,
unless an alternative repayment plan is approved by SETRPC and CSEC.
Termination for Convenience
11.1 Either party may terminate this contract in its entirety for convenience by
giving the other notice of intent to terminate. After the notice is received, the parties shall
negotiate in good faith the terms and effective date of the termination. In any event, however,
this contract terminates 60 calendar days after a party receives the notice of termination.
Notice to Parties
12.1 Notice to be effective under this contract must be in writing and received
by the party against whom it is to operate. Notice is received by a party; (1) when it is
delivered to the party personally; (2) when a party receives a facsimile of the notice, as
confirmed by the sender's facsimile machine; (3) on the date shown on the return receipt if
mailed by registered or certified mail, return receipt requested, to the party's address specified
in paragraph 12.2 and signed on behalf of the party; or (4) three business days after its deposit
in the United States mail, with first-class postage affixed, addressed to the party's address
specified in paragraph 12.2.
12.2 SETPRC's address is 2210 Eastex Freeway, Beaumont, Texas 77703
Attention: 9-1-1 Director. SETRPC's telephone number is (409) 724-1911, and its facsimile
number is (409) 347-1953. Public Agency's address is 700 Orleans Street, Beaumont, Texas
77701 Attention: Ricky Smith. Public Agency's telephone number is 409-980-7278, and its
facsimile number is 409-980-7224.
12.3 Public Agency agrees to notify SETRPC of a change of address or contact
information by providing notice of the change in accordance with paragraph 12.1.
Further Agreements; Miscellaneous
13.1 By their respective signatures below, SETRPC, Public Agency, and PSAP(s) , as
applicable, commit to continue providing 9-1-1 services as a condition of the receipt of 9-1-1
funds as prescribed by the SETRPC Strategic Plan.
13.2 Each individual signing this contract on behalf of a party warrants that he
or she is legally authorized to do so and that such party is legally authorized to perform the
obligations undertaken.
13.3 This contract states the entire agreement of the parties, and an amendment
to this contract is not effective unless in writing and signed by all parties.
13.4 This contract is binding on and inures to the benefit of the parties'
7
successors in interest.
13.5 This contract is executed in duplicate originals.
CITY OF: BEAUMONT
Signature
Printed Name:
Title:
Date:
SOUTH EAST TEXAS REGIONAL PLANNING
COMMISSION
Signature
Printed Name: Shaun P. Davis
Title: Executive Director
Date:
EXHIBIT A
PSAP RULES REGARDING 9-1-1 EQUIPMENT
1. only the designated Dispatch Supervisor or other designated supervisor is to have the
administrative password or security code for the 9-1-1 computer equipment.
2. No unauthorized software is to be loaded onto the 9-1-1 system.
3. No unauthorized personnel are to service or repair the 9-1-1 system components.
4. No unauthorized personnel are to use the 9-1-1 system.
5. PSAP personnel are responsible for reporting any hardware or software problems to the
appropriate service provider and/or SETRPC within a reasonable period from the time the
problem is first detected.
6. Public Agency and PSAP(s) shall be liable for expenses incurred by the SETRPC in repairing or
replacing software or hardware that must be replaced due to abuse or negligence or as a
direct result of any violation of the rules stated herein.
7. Public Agency and PSAP(s) will not be held monetarily liable for costs incurred for items that
are covered by warranty, or if they are the result of an incident over which they have no
control (i.e. lightning, water as a result of flooding, power failure, etc.)
8. Failure to abide by these rules may result in the SETRPC terminating this agreement and not
placing a PSAP at that location.
E
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Tyrone E. Cooper, City Attorney
MEETING DATE: August 4, 2015
REQUESTED ACTION: Council consider a resolution authorizing the settlement of the
lawsuit styled Pamela Cole v. Emilio Romero; Cause No. 23 08 1.
BACKGROUND
The lawsuit styled Pamela Cole v. Emilio Romero; Cause No. 23081, was presented and
discussed in Executive Session held on June 9, 2015. The City Attorney is requesting authority
to settle this suit in the amount of $9,500.00.
FUNDING SOURCE
General Liability Fund.
RECOMMENDATION
Approval of resolution.
RESOLUTION NO.
WHEREAS, the lawsuit styled Pamela Cole v. Emilio Romero; Cause No. 23081
was discussed in Executive Session properly called and held Tuesday, June 9, 2015;
and,
WHEREAS, the City Attorney is requesting authority to settle this lawsuit;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the City Attorney be, and he is hereby, authorized to settle the lawsuit
styled Pamela Cole v. Emilio Romero; Cause No. 23081 for the sum of Nine Thousand
Five Hundred and XX/100 Dollars ($9,500.00); and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute all documents related to settlement of the lawsuit.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 4th day of
August, 2015.
- Mayor Becky Ames -
BEAUMONT
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS AUGUST 4, 2015 1:30 P.M.
AGENDA
CALL TO ORDER
* Invocation Pledge Roll Call
* Presentations and Recognition
* Public Comment: Persons may speak on scheduled agenda item No. 1/Consent
Agenda
* Consent Agenda
GENERAL BUSINESS
1. Consider a resolution approving the award of a bid to Brystar Contracting, Inc., of
Beaumont for the Reconstruction and Widening of Avenue A (South of Elgie
Street to Washington Boulevard)
COMMENTS
* Councilmembers/City Manager comment on various matters
* Public Comment (Persons are limited to 3 minutes)
EXECUTIVE SESSION
* Consider matters related to contemplated or pending litigation in accordance with
Section 551.071 of the Government Code:
Claim against Joe Marcus Mejia
Claim against Gustavia Joseph a/k/a Gustavia Joseph Turner, Terry L. Brooks, and
Charlotta T. Broussard
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services
are requested to contact Mitchell Normand at 880-3777 three days prior to the meeting.
11
August 4, 2015
Consider a resolution approving the award of a bid to Brystar Contracting, Inc., of Beaumont for
the Reconstruction and Widening of Avenue A (South of Elgie Street to Washington Boulevard)
iA 1111, 1111 A 111 111 1111''.
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Dr. Joseph Majdalani, P.E., Public Works Director
MEETING DATE: August 4, 2015
REQUESTED ACTION: Council consider a resolution approving the award of a bid to
Brystar Contracting, Inc., of Beaumont, Texas in the amount of
$2,158,069.50 for the Reconstruction and Widening of Avenue A
(South of Elgie Street to Washington Boulevard).
BACKGROUND
A grant from the Texas Community Development Block Grant (CDBG) Disaster Recovery
Program administered by the Texas General Land Office (GLO) for areas impacted by Hurricane
Ike was awarded for the Reconstruction and Widening of Avenue A (South of Elgie Street to
Washington Boulevard).
The City will remove the existing three (3) lane roadway and construct a new curb and gutter
roadway to its original width with ADA compliant sidewalks. Work includes: constructing
stabilized sub -grade, base, and concrete surface; construct curb and gutter, sidewalks with ADA
compliant ramps, driveways, and remove existing miscellaneous items as needed; install signage
and pavement markings; and perform site work associated with construction.
Drainage work includes installing a new storm sewer system, inlets, manholes, headwalls,
construct erosion features, and install other associated appurtenances. The City will also make
water and sewer line improvements including replacement of existing lines, sanitary sewer line
replacement via pipe burstings, adjust manholes, install new fire hydrant assemblies, and install
other associated appurtenances.
On July 23, 2015, the City received four (4) bids for this project. The bid totals are shown below
with the unit cost tabulation attached.
Avenue A
August 4, 2015
Page 2
Contractor
Location
Bid
Brystar Contracting, Inc.
Beaumont
$2,158,069.50
Allco, LTD.
Beaumont
$2,317,514.26
APAC Inc.
Beaumont
$2,325,647.55
Excavation & Construction,
LLC.
Nederland
$2,362,876.26
At total number of 180 days were allocated for the completion of this project. Brystar
Contracting, Inc. is a Certified MBE/HUB company.
FUNDING SOURCE
A Texas General Land Office (GLO) Disaster Recovery Grant in the amount of $1,423,471.00 is
available for this project. The remaining balance of approximately $735,000 is available in the
Capital Program (Public Works Projects and Water and Sewer Projects).
RECOMMENDATION
Approval of resolution.
CITY OF BEAUMONT
BID TAB
RECONSTRUCTION AND WIDENING OF AVENUE A (SOUTH TO ELGIE ST. TO WASHINGTON BLVD.)
BRYSTAR
CONTRACTING
INC.
ALLCO
LTD
APAC
INC.
EXCAVATION
& CONSTRUCTION,
LLC
Item
No.
Itom
Code
Alt Descri tion
Estimated
Quantity
Unit
Meaure
Unit
Price
Total
Unit
Price
Total
Unit
Price
Total
Unit
Price
Total
100
2002
PREPARING ROW
16.90
STA
$4,50D.OD
$76,050.00
$3,100.00
$52.390.00
$2,000.00
$33,800.00
$5,548.31
$93,766.44
104
2001
REMOVING CONC(PAV)
6,291.00
BY
$9.30
$58,506.30
$21.00
$132,111.00
$11.50
$72,340.50
$4.81
$30,250.71
104
2017
REMOVING CONC(DRIVEWAYS)
671.00
SY
$7.20
$4831.20
531.00
$20,801.01)
$21.00
$14,091.00
$6.37
$4,274.27
110
2001
EXCAVATION (ROADWAY)
6,395.00
CY
$13.50
572,832.50
$28.00
5140,270.00
$16.00
$86,320.00
$15.22
$82,111,90
132
2004
EMBANKMENT(FINAL)(DENS CONT)(TY B)
110.00
CY
$35.00
53,850.00
5205.80
522,550.00
$64.00
$7,040.00
$71.35
$7,848,50
162
2002
BLOCK SODDING
2,316.00
SY
S3.50
$8,106.00
$7.00
$16,212.00
$3.10
$7,178.60
$3.30
$7,642.80
184
2009
BROADCAST SEED (TEMP) (WARM)
1,168.00
BY
$0.10
$115.80
S1.10
S1,273.80
$0.45
$521.10
$0.47
$544.26
166
2OD7
VEGETATIVE WATERING
38.00
MG
$55.00
52,090.00
$181.00
$6,878.00
$32.00
$1,218.00
$173.37
$6,588.06
247
2240
FL BS (CMP IN PLACE) (TYA GR 2)(12'7
7,781.00
SY
532.00
$248,992.00
$41.00
$319,021.00
531.00
$241,211.00
$39.02
$303,614.62
314
2018
EMULS ASPH (PRIME)(AE-P)
60.00
GAL
570.50
S630.00
$431.00
525,860.00
$13.00
$780.00
$11.00
$660.00
340
2007
DGR HMA(METH)TY-A PG70-22
196.00
TON
S1165.0D
$32,340.00
$126.00
$24,698.00
$170.00
$33,320.00
$192.60
$37.730.00
340
2122
O -GR HMA(METH) TY -D PG70-22
48.20
TON
$275.00
$13,255.00
S281.00
$13,544.20
$550.DD
$28,510.00
$275.00
$13,255.00
354
•••.
PLANE ASPH CONC PAV(0.S-)
6,406.00
BY
$6.50
541639.00
$6.00
$38,436.00
$5.65
$36,193.90
$5.16
$33,054.96
360
2018
CUR13(TYPE II)
3,158.00
LF
53.50
571,053.00
56.60
520,842.60
$10.00
$31,580.00
53.82
$12,379.36
360
2025
CONIC PAV(JOINT REINF)(B)
7,180.00
BY
$60.00
$359,000.00
552.00
S373,360.00
$66.00
$473,880.00
$64.38
$462,248.40
400
2001
STRUCT EXCAV
2,571.01)
CY
S3.00
$7,713.00
50.01
$25.71
$5.10
$13,112.10
$22.74
558.464.54
400
2005
CEM STABIL BKFL
1,121.3D
CY
540.00
544,852.00
S54.00
560,550.20
$169.00
$178,286.70
$101.57
$113.890.44
402
2001
TRENCH EXCAVATION PROTECTION
1,300.00
LF
51.00
$1,300.00
$1.00
S1,300.00
$3.10
$4,030.00
$6.44
$8,372.00
464
2003
RC PIPE (CL 111x10 IN)
845.00
LF
S8D.D0
S67,600.00
$89.00
575,205.00
$77.00
$65,055.00
$90.37
$81,432.65
404
2005
RC PIPE (CL 111)(24 IN)
338X0
LF
$125.00
542,250.00
$101.00
$34,138.00
$81.00
$27,378.00
$97.87
$33,012.40
464
2007
RC PIPE (CL 111)(30 IN)
895.00
LF
$140.00
$125,300.00
S116.OD
5103,820.00
$102.00
$91,290.00
$114.64
$102,602.60
464
2009
RC PIPE (CL 110(36 IN)
29.00
LF
$240.00
$6,960.00
$121.00
S3,5D9.00
$126.00
$3,654.00
$170.17
$4,934.93
404
2010
RC PIPE (CL I10(42 IN)
7.00
LF
5350.00
$2,450.00
$159.00
$1,113.00
$146.00
$1,022.00
$468.16
$3,277.12
465
2001
INLET(COMPL)(TYC)
21.00
EA
$4,500.00
$94,500.00
54,400.00
592,400.00
$3,850.00
$80,850.00
$3,311.98
$69,551.58
485
2005
MANH(COMPL)(TY M)
8.00
EA
$10,500.00
$84,000.00
$10,187.00
$81,496.00
$9,600.00
$70,800.00
$10,449.29
$83,594.32
465
2008
tNLETEXT(TYE)
4.00
EA
$1,500.00
$6,000.00
57,600.00
$6.400.00
$2,550.00
$10,200.00
$2,752.61
$11,01OA4
487
2234
SET (TY 11)(16 IN)(RCP)(6.1)(C)
1.00
EA
51,300.00
$1,300.00
$1,040.00
$1,040.00
$1,625.00
$1,625.00
$1.707.51
$1,707.51
490
2007
REMOVE STRUCTURE PIPE
823.00
LF
$8.00
58,584.00
515.50
512,756.50
$19.00
$15,637.00
$1.10
$905.30
496
....
RELOCATE STR (BUS CANOPY)
1.00
EA
$4,000.00
$4,000.00
51Q000.00
S10,00D.00
$2,500.00
$2,500.00
$526.81
$526.81
496
....
REMOVE STRUCTURE INLETIMANHOLE$
12.00
EA
S60D.00
57,200.00
5450.00
$5,400.00
$1,025.00
$12,300.00
$110.00
$1,320.00
500
2001
MOBILZATION
1.00
LS
$185,000,00
S185000.D0
$115,000.00
$115,000.00
$231,000.00
$231,000.00
$196,118.74
$195,110.74
502
2001
BARRICADES, SIGNS AND TRAFFIC HANDLING
8.00 1
Ido
S2,00D.00
S16,000.00
S6,00D.00
$48,000.00
$2,000.00
$16,000.00
$2,364.04
$18,912.32
500
2024
BACKHOEWORK(EROSION& SEDM CONT)
4.50
HR
S70.D0
$316.00
586.50
5389.25
$115.00
$517.50
$190.97
$859.37
530
2010
DRIVEWAYS(CONC)(4')
212.00
SY
S49.00
$10,388X0
$115.00
$24,380.00
$85.00
$10,020.00
$81.68
$17,316.16
530
2010
DRIVEWAYS(CONC)(B7
735.00
SV 1
550.00 1
536,750.00 1
$75.00
$55,125.01)
$74.00
$54.390.00
$80.87
$59,439.45
CITY OF BEAUMONT
BID TAB
RECONSTRUCTION AND WIDENING OF AVENUE A (SOUTH TO ELGIE ST. TO WASHINGTON BLVD.)
BRYSTAR
CONTRACTING
INC.
ALLCO
LTD
APAC
INC.
EXCAVATION
& CONSTRUCTION,
LLC
ItemItem
No.
Code
Alt Descri lion
Estimated
Quantity
Unit
Meaure
Unit
Price
Total
Unit
Price
Total
Unit
Price
Total
Unit
Price
Total
531
2005
1 CURB RAMPS (TY 1)
7.00
EA
$1,30D.00
S9,1DO.00
$2,790.00
519530.00
$1,930.00
$13,510.00
$955.17
$6.686.19
531
2006
1 CURB RAMPS (TY 2)
1.00
EA
$1,500.00
51.50000
$3,106.00
$3,108.00
$1,830.00
$1.830.00
$909.50
$909.50
531
2010
CURB RAMPS (TY 7)
11.00
EA
$1,300.00
$14,300.00
$2,811.00
$30,921.00
$1,900.00
$20,900.00
$931.82
$10,250.02
531
2015
CONC SIDEWALK (41
1,186.00
SY
$36,00
$42,696.00
$48.00
$56,828.00
$55.00
$65,230.00
$44,83
$53,168.38
531
2018
CURB RAMPS (SPECIAL)
1.00
EA
$1,520.00
S1,520.0D
$4,421.00
$4,421.00
$2,100.00
$2,100.00
$966.98
$966.98
644
....
REMOVEAND RELOCATE CONCRETE SIGN
1.00
EA
$650.00
$650,00
$525.00
$525.00
$500.00
$500.00
$3,745.23
$3,745.23
644
2001
INS SM RD SN SUP&AM TY 13BWG(1) SA(P)
9,00
PA
$800,00
$7,200.00
$755.00
56,795.00
$735.00
$0,615.00
$797.50
$7,177,50
644
2060
REMOVE ASM RD SN SUP & AM
0.00
EA
$200.00
$1,800.00
$525.00
$4,725.00
$510.00
$4,590.00
$27:50
$247.50
644
"•'
REMOVE AND REPLACE SIGN SUP &AM
2.00
EA
$550.00
$1,100.00
$525.00
$1,050.00
$135.00
$270.00
$550.00
$1,100,00
666
2024
REFL PAV MRK TY I (W) 6- (SLD)(100MIL)
270.00
LF
$1.70
$459.00
$1.50
5405.00
$1.55
$418.50
$1.115
5445.50
666
2048
REFL PAV MRK TY I(W)24"(SLD)(tODMIL)
76.00
LF
$10.00
$780.00
$9.00
$684.00
$9.15
$695.40
$9.90
$752.40
656
2054
REFL PAV MRK TY I(WHARROW)(100MIL)
1.00
EA
$280.00
$280.00
$250.00
$250.00
$255.00
$255.00
$275.00
$275.00
666
2096
REFL PAV MRK TY I (W) (WORD)(106MIL)
1.00
EA
$400.00
S400.0D
$350.00
$350.00
$355.00
$355.00
$385.D0
$385.00
666
2105
REFL PAV MRK TY I (Y) 4- (BRK)(100MIL)
590.00
LF
$1.40
SWSSID
$125
$737.50
$1.30
$767.00
$1.38
$814.20
668
2111
REFL PAV MRK TY I (Y) 4- (SLD)(100MIL)
3,040.00
LF
$1.30
$3,952.00
$1.30
$3,952.00
$1.20
$3,648.00
$1.27
$3,860.80
666
2189
PAVEMENT SEALER 4'
3,230.00
LF
$0.40
$1,29200
$0.35
$1,130.50
$0.36
$1,152.80
S0.39
$1,259.70
666
2190
PAVEMENT SEALER 6"
70.00
LF
$0.60
$4200
$0.50
-$35.00
$0.52
$36.40
$0.55
$38.50
668
2195
PAVEMENT SEALER 24"
76.00
LF
$2.20
$167.20
$2.00
$152.00
$2.05
$155.80
$2.20
$167.20
668
2160
REF PAV MRK TY II (WY) (ARROW)
1.D0
FA
$55.00
S55,0D
$50.00
$50.00
$51.00
$51.00
$55.00
$55.00
666
2173
REF PAV MRK 1Y 11(W) (WORD)
1.00
EA
$85.00
505.00
$75.00
$75.00
$76.00
$76.00
$82.50
$82.50
670
2021
PAV SURF PREP FOR MRK (BLAST CLN)(4-)
3,230.00
LF
$0.35
$1,130.59
$0.30
$969.00
$0.31
$1,001.30
$0.33
$1,065.90
678
2024
PAV SURF PREP FOR MRK (BLAST CLN)(24')
76.00
LF
$2.00
S162.00
$1.80
$136.80
$1.85
$140.60
$1.88
$150.48
678
2022
JPAV SURF PREP FOR MRK (BLAST CLN)(6-)
70.00
LF
$0.60
$42.00
$0.50
$35.00
$0.52
$36,40
$0.55
$38.50
676
2028
PAV SURF PREP FOR MRK (BLST CLN)(ARRWS)
1.00
EA
$55.00
$55.00
$50.00
$50.00
$51.00
$51.00
$55.00
$55.00
678
2029
PAV SURF PREP FOR MRK (BLST CLN)(WORDS)
1.00
EA
585.00
$85.00
$75.00
$75.00
$76.00
$76.00
$82.50
$02.50
5049
2001
BIODGRD EROSION CONTROL LOGS (8' DIA)
160.00
LF
$3.1m
$480.00
$7.50
$1,200.00
$5.60
$698.00
$6.05
$966.00
5049
"'•
BIODGRD EROSION CONTROL LOGS (18' DIA)
60.00
LF
$7.50
$450.00
$17.00
$1,020.00
$6.10
$366.00
$6.60
$396.00
SUBTOTAL -ROADWAY AND DRAINAGE
$1,774,331.50
$2,079,603.26
$2,095,399.60
$2,058,370.70
CITY UTILITIES -SANITARY SEWER
1
6-linch HDPE Solid Wall Pipe DR 17 or SDR -26 PVC Sardtary Sewer
151.00
LF
$280.00
$42,280.00
$43.00
$6,493.00
$76.00
$11,476.00
$179.34
$27,080.34
2
8 -Inch HDPE Solid Wail Pipe DR 17 or SDR -26 PVC Sanitary Sewer
29,00
LF
$550.00
$15,950.00
$61.00
$1,769.00
$101.00
$2,929.00
$250.04
$7,251.16
3
12 Inch HOPE Solld Wall Pipe DR 17 or SDR -26 PVC Sanitary Sawer
$7.00
LF
$610.00
$22,570,00
$67.00
$2,479.00
$117.00
$4,329.00
$224.61
$8,310.57
4
16 -Inch HDPE Sold Wall Pipe DR 17 or SDR -26 PVC Sanitary Sewer
LFnes
369.00
LF
$310.00
$114,390.00
$129.00
$47,601.00
$163.00
$60,147.00
$2013.58
$76,966.02
5
Remove and Replace Fumish and Install 4' Diameter Fiberglass Manhole
12' De Ih
1,00
FA
$9,000.00
$9,000.00
$3,900,00
$3,900.00
$4,100.00
$4,100.00
$9,387.83
$9,387.83
CITY OF BEAUMONT
BID TAB
RECONSTRUCTION AND WIDENING OF AVENUE A (SOUTH TO ELGIE ST. TO WASHINGTON BLVD.)
EM
BRYSTAR
CONTRACTING
INC,
ALLCO
LTD
APAC
INC.
EXCAVATION
8 CONSTRUCTION,
LLC
IsomItem
No,
Code I Alt Description
Estimated
quantity
Unit
Manure
Unit
Price
Total
Unit
Price
Total
Unit
Price
Total
Unit
Price
Total
6
Remove and Replace Furnish and Install 4' Diameter Fiberglass Manhole 12' De On
4.00
EA
$6,800.01)
$27,200.00
$4.800.00
$19,200.00
$4,100.00
$16,400.00
$9,387.83
$37,551.32
7
Trench Safety Plan
1.00
LS
$5,000.00
$5,000.00
$750.00
$750.00
$2,050.00
$2,050.00
$1210.00
$1,210.00
8
Trench Safety System
1.00
LS
$5,000.00
$5,000.00
$1,000.00
$1,000.00
$1,025.00
$1.025.00
$805.00
$605.00
9
Clean and Televise the 6, S. 12, and 15 Inch Exisling Sanitary Sewer Lines
619.00
LF
$11.00
$9,009.00
$12.00
$9,828.00
$12.75
$10,442.25
$13.81
$11,310.39
10
Clean and Televise the 6, 8, 12, and 16 inch Newly Bursted Sanitary
Sewer Lines
819.00
LF
$11.00
$9,009.00
$7.OD
$5,733.00
$6.30
$5.159.70
$6.90
$5,851.10
CITY UTILITIES - WATERLINES
_
1
2 -inch HDPE SDR -9 PE 3408 Water Line, Blue, Furnished and Installed
bv coon trench or directional drill methods
4.00
LF
$80.00
$320.00
$43.00
$172.00
$21.00
$84.00
$56.16
$224.64
2
6-bhch HDPE Solid Wall Pipe DR 11 or Class 150 C-900 PVC, Famish
and Installed by open cut or directional bore methods
5.00
LF
$100.00
$500.00
$48.00
$240.00
$31.00
$155.00
$64.89
$324.45
3
8 -inch HDPE Sofitl Wall Pipe DR 11 or Class 150 C-900 PVC, Fumishled
and Installed o n Uenrh or directional drill methods
1.599.00
LF
$50.00
$79,950.00
$56.00
$89,544.00
$37.00
$59,103.00
$53.49
$85,530.51
4
Furnish & Install Fire Hydrant Assembly
2.00
EA
$4,500.00
$9,000.00
$4,400.00
58,803.00
$4,200,00
$8,400.00
$3,923.26
$7,846.52
5
Famish & Install 8" MJ Tee
3.00
EA
$500.00
$1,500.00
$330.00
$990.00
$410.00
$1,230.00
$377.25
$1,131.75
6
Famish & Install 4"x 2' Tapping Cap
1.00
EA
$200.00
$20D.00
$140.00
$140.00
$148.00
$148.00
$113.34
$113.34
7
Fumish & Install 6"x2"Tapping Cap
2.00
EA
$240.00
$480.00
$180.00
$360.00
$205.00
$410.00
$146.58
5293.12
8
Furnish & Install 8"x 4" Reducer
1.00
EA
$280.00
$280.00
$200.00
$200.00
$205.00
$205.00
5178.53
$178.53
9
Furnish & Install 8"x 6' Reducer
5.00
EA
$300.00
$1,500.00
$210.00
$1.050.00
$205.00
$1,025.00
$183.57
$917.85
10
Furnish & Instal 8" MJ Cross
1.00
EA
$1,400.00
$1,400.00
$440.00
$440.00
$510.00
$510.00
$406.20
$406.20
11
Furnish & Install 2" MJ Solid Sleeve a Hi -Max Coupling
3.00
EA
$100.00
$300.00
$605.00
$1.815.00
$155.00
$405.00
$61.80
$185.04
12
Furnish & Install 6" MJ Solid Sleeve
1.00
EA
$300.00
$300.00
$1,650.00
$1,650.00
$255.00
$255.00 -
$186.15
$186.15
13
1 Furnish & Install B" MJ Solid -
4.00
EA
$350.00
$1,400.00
$1,760,00
$7,040.00
$510.OD
$2,040.00
$220,64
$882.56
14
Furnish & Install 8- MJ with 45 degree bend
15.00
EA
$350.00
$5,250.00
$245.00
$3,675.00
$188.00
$2,820.00
$205.46
$3,081.90
15
Replacement of 1" short side service cannection up to property line, win"
HDPE 3408 water line lubGn , blue
4.00
EA
$700.00
$2,800.00
$770.00
$3,080.00
$760.00
$3,040.00
$709.45
$2,637.80
16
Replacement of t" long side service mnruectlon up to property line, wll"
w
HDPE 3408 ater line tubing, blue
2,00
EA
51,000.00
52,000.00
$1,045.00
$2,090.00
$7,780.00
$3,560.00
$792,08
$1,584.12
17
Fumish & Install 2" Bell Valve or Corpora0on Stop
1.00
EA
$350.00
$350.00
$412.00
$412.00
$480.00
$480.00
$531.19
$531.19
18
Famish & Install 6" Resillient Wedge Gale Valva & Valve Box as per
Sections 805 and 811 of the s cificalions
12
EA
$1,400.00
$16,800.00
$1.455.00
$17,460.00
$2,350.00
$28,200.00
$1,077.18
$12,926.16
SUBTOTAL - CITY UTILITIES
$363,738,00
$237,911.00
$230,247.95
$304,505.56
TOTAL CONSTRUCTION COST
$2,168,069.60
$2,317,514.26
$2,326,647.65
$2,362,876.26
EM
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Council hereby approves the award of a contract to Brystar Contracting,
Inc., of Beaumont, Texas, in the amount of $2,158,069.50 for the Reconstruction and
Widening of Avenue A (South of Elgie Street to Washington Boulevard) Project to
include removing the existing three (3) lane roadway and constructing a new curb and
gutter roadway to its original width with ADA compliant sidewalks; installing a new storm
sewer system, inlets, manholes, headwalls, construct erosion features, and install other
associated appurtenances; water and sewer line improvements including replacement
of existing lines, sanitary sewer line replacement via pipe burstings, adjust manholes,
install new fire hydrant assemblies, and install other associated appurtenances to
restore and ensure the function of the road for primary access and emergency vehicle
use, and reduce flooding; and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute a contract with Brystar Contracting, Inc., of Beaumont Texas, for
the purposes described herein.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 4th day of
August, 2015.
- Mayor Becky Ames -