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PACKET JUL 14 2015BEAUMONT TEXAS REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS JULY 14, 2015 1:30 P.M. CONSENT AGENDA * Approval of minutes — June 30, 2015 * Confirmation of committee appointments Roy Steinhagen would be appointed to the Police Department Community Advisory Committee. The term would commence July 14, 2015 and expire July 13, 2017. (Councilmember W.L. Pate, Jr.) A) Approve the award of a contract for Emergency Standby Products, Services and Debris Removal to TFR Enterprises. of Leander, Texas (Primary), CERES Environmental Services of Houston, Texas (Secondary) and CrowderGulf of Theodore, Alabama (Tertiary) B) Approve agreements with AFLAC, TrustMark Life Insurance Company, Arch Insurance Group, and Davis Vision for Critical Illness, Accident and Vision group coverage to be offered to employees on a voluntary basis C) Authorize the City Manager to execute all documents necessary to apply for and accept funding from the Texas Department of State Health Services (DSHS) awarded to the Beaumont Public Health Department for a Infectious Disease Preparedness and Response grant D) Authorize the City Manager to execute all documents necessary to apply for and accept funding from the Texas Department of State Health Services (DSHS) awarded to the Beaumont Public Health Department for the IMM/LOCALS Immunization Branch - Locals grant E) Authorize the City Manager to execute all documents necessary to apply for and accept funding from the Texas Department of State Health Services (DSHS) awarded to the Beaumont Public Health Department for the RLSS/LPHS Regional and Local Services System/Local Public Health Services grant F) Authorize the City Manager to execute all documents necessary to apply for and accept funding from the Texas Department of State Health Services (DSHS) awarded to the Beaumont Public Health Department for the CPS/HAZARDS Public Health Emergency Preparedness (PHEP) grant G) Authorize the City Manager to execute all documents necessary to apply for and accept funding from the Texas Department of State Health Services (DSHS) awarded to the Beaumont Public Health Department to assist the EMS Division in the purchase of a Stryker Power -LOAD system, Stryker service upgrade, and a compatibility upgrade kit H) Authorize the City Manager to execute all documents necessary to accept funding from the Texas Department of State Health Services (DSHS) awarded to the Beaumont Public Health Department for the CPS/OT-UNIQUE grant I) Authorize the City Manager to execute all documents' necessary to apply for and accept funding from the Texas Department of State Health Services (DSHS) awarded to the Beaumont Public Health Department for the TB/PC Tuberculosis Prevention Control/State grant J) Authorize the City Manager to remit $22,500 to a Community Development Block Grant (CDBG) Program Line of Credit K) Authorize the Mayor to execute a letter of intent with the South East Texas Regional Planning Commission (SETRPC) for City participation in the revision of the Regional and County Mitigation Action Plan TEXAS TO: FROM: PREPARED BY: MEETING DATE: REQUESTED ACTION: C • �lfZ�li1►117 City Council Kyle Hayes, City Manager Laura Clark, Chief Financial Officer July 14, 2015 Council consider a resolution approving the award of a contract for Emergency Standby Products, Services and Debris Removal to TFR Enterprises of Leander, Texas (Primary), CERES Environmental Services of Houston, Texas (Secondary) and CrowderGulf of Theodore, Alabama (Tertiary). A pre -positioned emergency standby products, services and debris removal contract provides the City with the resources needed in an emergency event. Six (6) bids were received and opened on May 28, 2015. Specifications allow the contract to be awarded to one or more vendors as determined by the City on a primary, secondary and tertiary basis. The contract will be awarded for a three (3) year term with the possibility of three (3) one (1) year extensions. Vendors were required to have performed at least five (5) debris removal and disposal operations and two (2) were required to be at least 1,000,000 cubic yards. References were provided by the vendors and verified by City staff. Bidders were also asked to provide information outlining their company's background, organizational chart, list of subcontractors, technical experience, financial resources, training and professional experience, references and mobilization plans. It was determined that the company offering the best value to the City was TFR Enterprises of Leander, Texas. They have a background in disaster debris management and the financial resources to insure that the emergency standby products and subcontractors will be available to the City in the event of a disaster. TFR Enterprises is recommended as the City's primary contractor. A secondary contract with CERES Environmental Services of Houston, Texas is recommended and would be utilized in the event TFR enterprises could not provide the requested products and services. This vendor also has the financial resources and the background to provide the products and services should it be required. In addition a contract with a third vendor, CrowderGulf of Theodore, Alabama, is recommended as the tertiary contract in the event additional disaster services are required. Emergency Standby Products Services and Debris Removal Contract July 14, 2015 Page 2 FUNDING SOURCE The budgetary impact of awarding these contracts is contingent upon the occurrence of a declared disaster and the degree of resources needed at that time. RECOMMENDATION Approval of resolution. RESOLUTION NO. WHEREAS, proposals were received for primary, secondary and tertiary contracts for furnishing emergency standby products, services, and debris removal, as needed, in the event of a declared disaster, said contracts to be for a three (3) year term with the possibility of three (3) one (1) year extensions; and, WHEREAS, TFR Enterprises, of Leander, Texas, CERES Environmental Services, of Houston, Texas, and CrowderGulf, of Theodore, Alabama submitted the lowest bids meeting specifications, as shown in Exhibit "A" attached hereto; and, WHEREAS, City Council is of the opinion that the proposals submitted by TFR Enterprises, of Leander, Texas, CERES Environmental Services, of Houston, Texas, and CrowderGulf, of Theodore, Alabama, should be accepted as primary, secondary and tertiary providers respectively; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the proposals submitted by TFR Enterprises, of Leander, Texas (primary), CERES Environmental Services, of Houston, Texas (secondary) and CrowderGulf, of Theodore, Alabama (tertiary), for three (3) year contracts for furnishing emergency standby products, services and debris removal, as needed, with three (3) one (1) year renewal options, as shown on Exhibit "A" attached hereto, be accepted by the City of Beaumont; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute contracts with TFR Enterprises, of Leander, Texas, CERES Environmental, of Houston, Texas and CrowderGulf, of Theodore, Alabama, for the purposes described herein. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 14th day of July, 2015. - Mayor Becky Ames - m X BID TABULATION: EMMOENCYSIAND OYPR 0EMOVALCONTRACT , UM, SERVICES AND DEB IS BID OPENING DATE: THURSDAY, MAY28,2015 .61D'NUMBF-R: PF0315-13 L.abio 1M Generator 480/277V. 1800 rpm, 3 Phase ea. I 1 � 25,000.00 1 2,000.00' 00� 0 , 27,000.00 JL, 8,457.33 1 400.00 400.00 '800 00 9,257.33 1.5M Generator 13,200V 1800rpm 3 Phase ea. 1 " " 35,000.00 2,500.00 "' 2�SQ0 0 37,500.00 �5 „ r ' -"> 10,624.97 400.00 400.00 BBDO QD 11,424.97 1250KW Generator 277/480V 3 Phase ea. 119101919mmi 38,000.00 1 2,500.00 1 40,500.00 ji, 9,162.111 400.00 1 400.00 [ A, 800 00 9,962.11 Table 2 Continued Truck with 44CY open bed trail w/o operator lea. Description Unit CERES Envrironmental Services 4,000 Watt Light Tower ea. Pickup 4"x4" Diesel Pump ea. Unit Rate 6"x6" Diesel Pump ea. Rate 4" Suction/Discharge Hose, 50' Section ea. 8 250.00 6" Suction/Discharge Hose, 50' Section ea. 1 250.00 4 Inch Submersible Hydraulic Pump ea. 1 350.00 6 Inch Submersible Hydraulic Pump ea 1 250.00 300 GPM Pump ea. 1 35.00 500 GPM Pump ea. 1 300.00 10000 GPM Pump ea. 1 400.00 Comfort Station -10 Stall Unit ea. 5 400.00 Comfort Station - 26ft BT Unit ea. 5 600.00 Shower Units - 4 Stall w/ Sinks ea. 5 1,000.00 Shower Units - 6 Stall w/ Sinks ea. 3 500.00 Shower Units -12 Stall w/ 6 Sinks ea. 3 750.00 Ice: 8 Ib. bag (1,000 bags unit rate week) ea. 3 800.00 Walk-in Cooler ea. 3 1,250.00 Walk-in Freezer ea. 3 2,500.00 Dump Truck w/ Sandbagging Unit & Oper. ea. )0 2.75 let Rod Vacuum Truck ea. 2 1,000.00 Fuel Trucks w/ Operators ea. 2 1,500.00 500 Gallon Fuel Tank ea. 1 750.00 1,000 Gallon Fuel Tank ea. 1 1,000.00 2,000 Gallon fuel Tank ea. 5 750.00 185 CFM Air Compressor ea. 1 250.00 6,000 Ib. Extended Reach Forklift ea. 1 400.00 8,000 Ib. Extended Reach Forklift ea. 1 750.00 Diesel Fuel (20,000 gallon unit rate week) gal. 5 75.00 Self -Contained Walk -In Freezer on Trailer ea. 4 125.00 Washateria trailer 1 175.00 GPS, Uniro-Nuvo 550 0 4.00 Aluminum Boat, Flat Bottom, 14' w/ Motor ea. 1 800.00 1 Fuel Propane Cylinders for Forklifts ea. 2 1,500.00 Utility Vehicle UTV ea. 0 25.00 Tent, 30x6Oft with AC and generator ea. 0 250.00 Knuckleboom loader with operator ea. 0 80.00 Knuckleboom loader without operator ea. D 250.00 Tub grinder, 800-1000hp with operator ea. 3,300.00 Tub grinder, 800-3000hp without operator ea. Wheel Ioader4.5CY, 980 with operator ea. 955.00 Wheel Ioader4.5CY, 980 without operator ea. 19,500.00 Truck with 44CY open bed trailer w operator ea. Truck with 44CY open bed trail w/o operator lea. 1,250.00 7,500.00 1,000.00 6,000.00 1,000.00 6,000.00 850.00 5,100.00 TFR Enterprises CERES Envrironmental Services Uri t Rate Delivery Pickup Total Unit Rate Week Rate Rate Day 8 250.00 1,250.00 ` ze ,'t�.®._ -521 1 250.00 1,250.00 1 350.00 1,750.00 L 1 250.00 125.00 SNEMMM 1 35.00 175.00 NHNW=" 1 300.00 1,500.00' ' 1 400.00 2,000.00 5 400.00 2,000.00 5 600.00 3,000.00 5 1,000.00 4,000.00 3 500.00 2,000.00 3 750.00 3,500.00 3 800.00 4,000.00 3 1,250.00 5,000.00 3 2,500.00 10,000.00 oil I'll I IN 111 )0 2.75 2,750.00 2 1,000.00 5,000.00 2 1,500.00 7,500.00 1 750.00 3,500.00 1 1,000.00 5,000.00 5 750.00 3,500.00 1 250.00 1,000.00 1 400.00 1,600.00 1 750.00 3,000.00 5 75.00 450.00 4 125.00 750.00 1 175.00 1,000.00 0 4.00 80,000.00 1 800.00 1 4,000.00 n °M 2 1,500.00 6,000.00 J"� i S 0 25.00 150.00 0 250.00 1,000.00 - { 0 80.00 400.00 D 250.00 1,000.00 1,250.00 7,500.00 1,000.00 6,000.00 1,000.00 6,000.00 850.00 5,100.00 CERES Envrironmental Services Total Week Unit Rate Unit Rate Delivery Week Rate Pickup Total Rate Day Total Week 10,000.00 136.22 544.87 (..," >?.>e � 4,358.96 1,250.00 95.00 235.00 235.00 1,750.00 175.00 650.00 IffilaliffAM 650.00 125.00 29.00 72.00 $. 72.00 175.00 36.00 88.00 88.00 1,500.00 208.00 570.00 570.00 2,000.00 260.00 640.00 X,41MIQANM NHkWXM 640.00 10,000.00 84.00 330.00 1,650.00 15,000.00 135.00 590.00 2,950.00 20,000.00 275.00 900.00 4,500.00 6,000.00 350.00 2,200.00 6,600.00 10,500.00 525.00 4,500.00 13,500.00 12,000.00 395.00 2,750.00 8,250.00 15,000.00 475.00 3,300.00 9,900.00 30,000.00 955.00 6,500.00 19,500.00 3.20 2,250.00 10,000.00 350.00 1,800.00 3,600.00 15,000.00 350.00 1,800.00 '- 3,600.00 3,500.00 1,750.00 12,500.00 12,500.00 5,000.00 3,250.00 22,500.00 22,500.00 17,500.00 1,500.00 9,500.00 47,500.00 1,000.00 275.00 700.00 700.00 1,600.00 525.00 3,600.00 3,600.00 3,000.00 975.00 6,750.00 6,750.00 2,250.00 180.00 560.00 2,800.00 3,000.00 198.00 810.00 3,240.00 1,000.00 298.00 880.00 880.00 4.38 83,000.00 4,000.00 475.00 2,700.00 2,700.00 12,000.00 850.00 6,450.00 12,900.00 3,000.00 35.00 115.00 2,300.00 10,000.00 175.00 1,200.00 - 12,000.00 4,000.00 135.00 945.0 9,450.00 20,000.00 210.00 1,050.00 21,000.00 15,000.00 1,250.00 8,750.00 26,250.00 112,000.00 1,280.00 6,400.00 25,600.00 84;000.00 475.00 2,375.00 " 9,500.00 13,000.00 3,280.00 16,400.00 16,400.00 14,000.00 14,000.00 30,000.00 1,216.00 6,080.00 ' 24,320.00 24,000.00 936.00 4,680 00 18,720.000 000 704.00 3,520 00 49,280.000 71,400.00 448.00 2,240.00 P� � 4 ° j " 31,360.00 Table 1 Table 2 Total Table 2 $ 36,171.75 $ 611,350.00 $ 37,750.00 $ $ 109,000.00 $ 1,456,100.00 $ 28,060.80 1 $ 339,543.48 $ 6,100.00 $ 6,100.00 $ 37,600.00 $ 708,269.17 CrowderGulf Ashbritt Ashbritt Description Unit Unit Rate QTY. Day, Description Unit Unit Rate QTY. Day Unit Rate Delivery Pickup Week Rate Rate Total Day with delivery/pickup Total Week with delivery/pickup Unit Rate Day Unit Rate Week Delivery Rate Pickup Rate Total Day with delivery/pickup Total Week with delivery/pickup 1.5 MW Generator 13,200V, 3 Phase ea. 1 $ $ 16,000.00 $ - $ }$ __; s $ 16,000.00 $ 2,361.57 $ 16,531.00 $ 500.00 $ 500.00 $ 3,361.57 $ 17,531.00 1.0 MW Generator480/270V, 3 Phase ea.. 1 12,164.00 - 193,875.00 ' 12,164.00 1,574.29 11,020.00 500.00 500.00 2,574.29 12,020.00 600 KW Generator 440V, 3 Phase ea. 1 6,800.00 - ' . „, 6,800.00 1,062.71 7,439.00 500.00 500.00 2,062.71 8,439.00 100 KW Generator 480/230V,3 Phase ea. 6 11,872.00 - _ 71,232.00 305.00 2,135.00 1,790.00 - 1,830.00 12,810.00 200 KW Generator 480/230V, 3 Phase ea. 6 16,941.00 '' 101,646.00 472.29 3,306.00 - ea. 2,833.74 19,836.00 Total Table.1 71,232.00 $ $ 63,777.00 $ $ �$ _ : $ 207,842.00 $ 5,775.86 $ 40,431.00 $ 1,500.00 $ 1,500.00 $ 12,662.31 $ 70,636.00 Crowder Gulf Ashbritt Description Unit Unit Rate QTY. Day, Unit Rate Delivery Pickup Week Rate Rate Total Day with delivery/pickup Total Week with Unit Rate delivery/pickup Day Unit Rate Week Total Delivery Pickup Day with Rate Rate delivery/pickup Total Week with delivery/pickup 25 KW Generator Multi Volt/Phase ea. 50 $ 55,058.00 $ $$ - $ 2,752,900.00 $ r_ $ 936.00 $ $ $ w $ 46,800.00 35 KW Generator Multi Volt/Phase ea. 4 5,185.00 - - 20,740.00 ( 1,239.00 - 4,956.00 45 KW Generator Multi Volt/Phase ea. 11 17,625.00 193,875.00 ' 1,239.00 13,629.00 60 KW Generator Multi Volt/Phase ea. 4 6,409.00 - - 25,636.00 r _ 1,446.00 5,784.00 70 KW Generator 277/480V, 1 Phase ea. 1 1 1,764.00 - 1,764.00 ! 1,790.00 - 1,790.00 75 KW Generator 120/240V, 5 Phase ea. 2 3,729.00 - 7,458.00 1,790.00 _ 3,580.00 100 KW Generator Multi Volt/Phase ea. 8 15,830.00 I 4. `� 126,640.00 t 2,135.00 - G 17,080.00 125 KW Generator Multi Volt/Phase ea. 6 " 11,872.00 - 71,232.00 2,617.00', 15,702.00 150 KW Generator Multi Volt/Phase ea. 2 4,235.00 - 8,470.00 �,_ : 2,755.00 5,510.00 200 KW Generator 480V, 3 Phase ea. 6 16,941.00 101,646.00 r 3,306.00- 19,836.00 250 KW Generator Multi Volt/Phase ea. 3 10,588.00 - 31,764.00 _y 3,857.00 100.00 100.0000' 12,171.00 300 KW Generator 480V, 3 Phase ea. 2 7,294.00 - 14,588.00 4,408.00 100.00 100.00 L 400 00, 9,216.00 400 KW Generator Multi Volt/Phase ea. 1 s 4,920.00 - 4,920.00 E7 6,268.00 200.00 200.00 ¢00 00 6,668.00 500 KW Generator 277/480V, 3 Phase ea. 1 6,117.00 " 6,117.00 ` } 6,888.00 300.00 300.00 ''600 OOt. 7,488.00 75 KW Generator 120/240V, 3 Phase ea. 2 , 3,729.00 - 7,458.00 _ 1,790.00 :r 3,580.00 100 KW Generator 220% 3 Phase ea. 3 5,736.00 - 17,208.00 2,135.00 6,405.00 100 KW Generator 120/208V, 3 Phase ea. 7 13,851.00 - 96,957.00 _ ,_ ;,b 2,135.00 _ _ 14,945.00 125 KW Generator 240% 3 Phase ea. 1 1,978.00 - 1,978.00 ( 2,617.00 - 2,617.00 125 KW Generator 120/208% 3 Phase lea. _ 1 39WAINIMM, 1,978.00 - 1,978.00 W7 2,617.00 V i 2,617.00 125 KW Generator 277/480V, 3 Phase lea. I 1 1,978.00 -` 1,978.00 [ ,_ _ 2,617.00 ' 2,617.00 Table 2 C 150 KW Generator 277/480V, 3 Phase ea., 1 2,117.00 - I� 2,117.00 _I -ice 2,755.00 1 2,755.00 200 KW Generator 480V, 3 Phase ea. 7 IF&WffgffiklM 19,764.00 figardsum 138,348.00 3,306.00 - ' 23,142.00 250 KW Generator Multi Volt, 3 Phase ea. 1 MONSIKIM 3,527.00 ` f 3,527.00 3,857.00 100.00 100.00 200 00 4,057.00 300 KW Generator 480V, 3 Phase ea. 1 3,647.00 - 3,647.00 ` 3; 4,408.00 100.00 100.00 _ 200:00 4,608.00 300 KW Generator 277/480V, 3 Phase ea. 1 IKSINNNM 3,647.00 ; 3,647.00 4,408.00 200.00 200.00 1.4 400 OQ' 4,808.00 400 KW Generator 480V, 3 Phase ea. 1 Sawsmsm 4,920.00 4,920.00 _ 6,268.00 200.00 200.00 v X00`00'. 6,668.00 500 KW Generator 277/480V, 3 Phase ea. 1, 6,117.00 rata- 6,117.00 , t' ; ". 6,888.00 300.00 300.00 _'' 600 OD. 7,488.00 500 KW Generator 480V, 3 Phase ea. 1 w5ex'o 6,117.00 - - - +' r,, 6,117.00 � s�;, r ,,:. 6,888.00 300.00 ,, 300.00 ,� t •• ';�600.00t 7,488.00 750 KW Generator 277/480V, 3 Phase ea. 3 28,235.00 84,705.00 °:'; 8,265.00 400.00 400.00 34DO;OOa, 27,195.00 1M Generator 480/277V. 1800 rpm, 3 Phase ea. 1 12,164.00 '+iq '; -' 12,164.00 _ 11,020.00 500.00 500.00;'1000: 0 12,020.00 1.51M Generator 13,200V 1800rpm 3 Phase ea. 1 16,000.00 16,000.00 l _ _ 16,531.00 500.00 500.00X1000 vp� 17,531.00 1250KW Generator 277/480V 3 Phase ea. 1 ' 15,294.00 _ r 15,294.00 <:M'` _ 13,776.00 500.00 500.00 n _, 1•,000 OD 14,776.00 Table 1 Table 2 Utility Vehicle UTV ea. F 20 140.00 2,800.00 56,000.00 325.00 2,275.00 '° ` 45,500.00 Tent, 30x60ftwith AC and generator ea. 3 3,200.00 9,600.00 28,800.00 45,802.13 320,625.00 961,875.00 Knuckleboom loader with operator ea. 4 100.00 400.00 1,600.00 1,080.00 7,560.00 30,240.00 Knuckleboom loader without operator ea. 4 65.00 260.00 7 1,040.00 760.00 5,320.00 21,280.00 Tub grinder, 800-1000hp with operator ea. 1 500.00 500.00 500.00 3,800.00 26,600.00 26,600.00 Tub grinder, 800-1000hp without operator ea. 1 465.00 465.00465.00 2,500.00 4,680.00 32,760.00 32,760.00 Wheel Ioader4.5CY, 980 with operator ea. 41 110.00 1 144.00 576.00 1,112.00 7,784.00 31,136.00 Wheel loader4.5CY, 980 without operator ea. 4 75.00 300.00 1,200.00 792.00 5,544.00 22,176.00 Truck with 44CY open bed trailer w operator ea. 14 80.00 112.00 1,568.00 920.00 6,440.00 90,160.00 Truck with 44CY open bed trail w/o operator ea. 14 45.00 630.00i 8,820.00 600.00 4,200.00 58,800.00" Total Table 2 3,218.40 $ 50,950.65 $ 460,592.00 1 $ $ $ $ 4,379,285.00 $ 134,545.82 $ 1,084,035.00 $ 3,800.00 $ 3,800.00 $ 9,800.00 $ 3,142,612.00 Total Table 1-2 + $ 4,587,127.00 $ 3,213,248.00 DRC Emergency Services * Services * D&J Enterprises ** Description Unit QTY. Unit Rate Day Unit Rate Week Delivery Rate Pickup Rate Total Day with delivery/pickup Total Week with delivery/pickup Unit Rate Day Unit Rate Week Delivery Pickup Rate Rate Total Day with delivery/pickup Total Week with delivery/pickup 1.5 MW Generator 13,200V, 3 Phase ea. 1 $ 7,060.00 $ 21,190.00 $ 706.00 $ 706.00 $ 8,472.00 $ 22,602.00 $ 6,114.00. $ 18,192.00 $ 2,500.00 $ $ 8,614.00 '$ 20,692.00 1.0 MW Generator480/270V, 3 Phase ea. 1 4,640.00 13,890.00 464.00 464.00 5,568.00 14,818.00 4,215.60 12,496.80 2,500.00 6,715.60 14,996.80 600 KW Generator 440V, 3 Phase ea. 1 1,380.00 9,650.00 360.00 360.00 2,100.00 10,370.00 3,079.20 9,237.60 500.00 3,579.20 9,737.60 100 KW Generator 480/230V,3 Phase ea. 6 480.00 1,430.00 48.00 48.00 3,456.00 9,156.00 676.80 2,030.40 500.00 7,060.80 15,182.40 200 KW Generator 480/230V, 3 Phase ea. 6 1,380.00 4,130.00 1 112.00 112.00 9,624.00 26,124.00 1,072.80 1 3,218.40 500.00 9,436.80 22,310.40 Total Table 1 500.00 $ 14,940.00 $ 50,290.00 1 $ 1,690.00 $ 1,690.00 $ 29,220.00 $ 83,070.00 $ 15,158.40 1 $ 45,175.20 $ 6,500.00 $ $ 35,406.40 $ 82,919.20 DRC Emergency Services * D&1 Enterprises ** Description Unit Unit Rate QTY. Day Unit Rate Week Delivery Rate Total Pickup Day with Rate delivery/pickup Total Week with Unit Rate delivery/pickup Day Unit Rate Week Delivery Pickup Rate Rate Total Day with delivery/pickup Total Week with delivery/pickup 25 KW Generator Multi Volt/Phase ea. 50 $ 820.00 $ 34.00 $ 34.00 ;$' 3,040-001 $ 44,400.00 1,044.00 $ 500.00 77,200.00 35 KW Generator Multi Volt/Phase ea. 4 8V&jMjJWMK 920.00 40.00 40.00 320'0( 4,000.00 to 1,044.00 500.00 2-;00000:, 6,176.00 45 KW Generator Multi Volt/Phase ea. it Mffissfxjfiw 1,020.00 40.00 40.00 88DOU12,100.00 ___ 1,044.00 500.00 75.00 1 : 6;325 OD 17,809.00 60 KW Generator Multi Volt/Phase ea. 4 LUSINOMMI 1,220.00 44.00 44.00 3529 5,232.00 { 1,648.80 500.00 ,; 3;000 OD'= 8,595.20 70 KW Generator 277/480V, 1 Phase ea. 1 1,320.00 44.00 44.00 880 1,408.00 2,030.40 500.00 500 00; 2,530.40 75 KW Generator 120/240V, 5 Phase ea. 2 " 1,370.00 44.00 44.00 17L5:00 2,916.00 2,030.40 500.00 r= :1;000 00 5,060.80 100 KW Generator Multi Volt/Phase ea. 8 ,: 1,430.00 48.00 48.00 768:00 12,208.00 ' 2,030.40 500.00 4 OD0 DDS 20,243.20 Table 2 C 125 KW Generator Multi Volt/Phase ea. 6 r ` t" f 288.00 97.00 97.00 ffY 1 "}G OD 2,892.00 2,224.80 500.00'=300.0 Opa' 16,348.80 150 KW Generator Multi Volt/Phase ea. 2 't 2,880.00 97.00 97.00 388:00 6,148.00 _ 2,419.20 500.00 '1000.00;3 5,838.40 200 KW Generator 480V, 3 Phase ea. 6 4,130.00 112.00 112.001_344.00 26,124.00 3,218.40 500.00 22,310.40 250 KW Generator Multi Volt/Phaseea. 3 4,130.00 138.00 138.00. 82 0 13,218.00 3,866.40 500.00 r _r 150000'' 13,099.20 300 KW Generator 480V, 3 Phase ea. 2 MjjffAM§jW 6,130.00 178.00 178.00 MokJAN 712X001 12,972.00 t �--; _ 4,399.20 500.00 S;OOD 00 9,798.40 400 KW Generator Multi Volt/Phase ea. 1 RVITYMOM 6,760.00 208.00 208.004 6.0 7,176.00 i 6,465.60 500.00 ,SOD 00? 6,965.60 500 KW Generator 277/480V, 3 Phase ea. 1 Ivalifflumm 7,290.00 245.00 245.00 c 49000 7,780.00 ' q 6,465.60 500.00; r50D OD 6,965.60 75 KW Generator 120/240V, 3 Phase ea. 2 &XImmurim 1,370.00 48.00 48.00 192.OD 2,932.00 2,030.40 500.00F 00 D 00� 5,060.80 100 KW Generator 220V, 3 Phase ea. 3 IMMORUM 1,430.00 48.00 48.00 288,00 4,578.00 z L 3,030.40 500.00x1;500 00'. 10,591.20 100 KW Generator 120/208V, 3 Phase ea. 7 1,450.00 48.00 48.0067,2.00 10,822.00 ( 2,030.40 500.00 y3,500'00; 17,712.80 125 KW Generator 240V, 3 Phase ea. 1 2,880.00 58.00 58.00 131000 2,996.00 _ 2,224.80 500.00 t 30M) 1, 2,724.80 125 KW Generator 120/208V, 3 Phase ea. 1 2,900.00 68.00 68.00136OD 3,036.00 v u 2,224.80 500.00 500 00 2,724.80 125 KW Generator 277/480V, 3 Phase ea. 1 "' 2,920.00 78.00 78.00 IjWMWMFX-QO0j7 3,076.00 r 2,224.80 500.00500 00`-- 2,724.80 150 KW Generator 277/480V, 3 Phase ea. 1 2,920.00 97.00 97.00 1-9 3,114.00 i 2,419.20 500.00."'500:00` 2,919.20 200 KW Generator 480V, 3 Phase ea. 7 4,130.00 112.00 112.00 156O , _ , 26,028.80 250 KW Generator Multi Volt, 3 Phase ea. 1 4,130.00 138.00 138.00 MWNffU77,Qffij 4,406.00 �4_ 3,866.40 500.0050000' 4,366.40 300 KW Generator 480V, 3 Phase ea. 1 6,130.00 178.00 178.00 356A0J 6,486.00 c T; 4,399.20 500.00 r `500:001 4,899.20 300 KW Generator 277/480V, 3 Phase ea. 1 6,150.00 188.00 188.00376rd0 6,526.00 _ ' -'- 4,399.20 500.00 _SD0.04 4,899.20 400 KW Generator 480V, 3 Phase ea. imm 6,760.00 208.00 208.004160 7,176.00 6,465.60 500.00 x;:500 00 _ 6,965.60 500 KW Generator 277/480V, 3 Phase ea. 1 7,290.00 245.00 245.00 490!OD 7,780.00 .. 6,465.60 500.00 6,965.60 500 KW Generator 480V, 3 Phase ea. 1 7,310.00 255.00 255.00 51`0 0 7,820.00 r �. '+ 6,465.60 500.00 500 6,965.60 750 KW Generator 277/480V, 3 Phase ea. 3 10,750.00 360.00 360.00 2T&0 QO 34,410.00 _.x 9,237.60 500.00 - _,1;500 OO; 29,212.80 1M Generator 480/277V. 1800 rpm, 3 Phase ea. 1 13,890.00 464.00 464.00 928�D� 14,818.00 12,496.80 2,500.00 w4 2;500.00! 14,996.80 1.5M Generator 13,200V 1800rpm 3 Phase ea. 1 21,190.00 706.00 706.00 1T412 OD 22,602.00 18,192.00 2,500.00 -2;--500 00 20,692.00 125OKW Generator 277/480V 3 Phase ea. 1 24,190.00 672.00 672.00 1 44?DO 25,534.00 13,455.00 1,200.00 x1;200 00� 14,655.00 Fuel Trucks w/ Operators ea. 5 250.00 8,250.00 ., '1 , 41,250.00 800.00 5,600.00 500 Gallon Fuel Tank ea. 1 225.00 2,250.00 ' M '"' ) '4E '' 2,250.00 150.00 1,050.00 ' 1,050.00 1,000 Gallon Fuel Tank ea. 1 275.00 2,750.00 ffiffillYM,2,750.00 225.00 1,575.00 '. 1,575.00 2,000 Gallon fuel Tank ea. 1 375.00 3,750.00 3,750.00 275.00 1,925.00 1,925.00 185 CFM Air Compressor ea. 5 130.00 3,900.00 19,500.00 150.00 1,050.00 5,250.00 6,000 Ib. Extended Reach Forklift ea. 4 115.00 3,450.00 IJIMMUMNv 13,800.00 950.00 6,650.00 ; 26,600.00 8,000 Ib. Extended Reach Forklift ea. 1 125.00 -3,750.00 ° 3,750.00 950.00 6,650.00 6,650.00 Diesel Fuel (20,000 gallon unit rate week) gal. 20,000 7.50 150,000.00 6.00 120,000.00 Self -Contained Walk -In Freezer on Trailer ea. 1 345.00 3,450.00 KJOEMN 3,450.00 700.00 4,900.00 4,900.00 Washateria trailer 2 250.00 3,500.00 ACMWAM` i. 7,000.00 1,500.00 10,500.00 21,000.00 GPS, Uniro-Nuvo 550 20 10.00 600.00 12,000.00 125.00 875.00 17,500.00 Aluminum Boat, Flat Bottom, 14'w/ Motor ea. 10 225.00. 4,200.00 "„ 42,000.00 1,250.00 8,750.00 NEIRIEW Wagon= 87,500.00 Fuel Propane Cylinders for Forklifts ea. 101 90.00 2,250.00 22,500.00 200.00 200.00 2,000.00 Utility Vehicle UTV ea. 20 95.00 950.00 �'� 19,000.00 250.00 _ 1,750.00 _ 35,000.00 Tent, 30x60ft with AC and generator ea. 3 1,350.00 13,500.00 { 40,500.00 525.00 3,675.00 11,025.00 Knuckleboom loader with operator ea. 4 150.00 51250.00 21,000.00 1,250.00 8,750.00 35,000.00 Knuckleboom loader without operator ea. 4 110.00 3,850.00 15,400.00 900.00 6,300.00 25,200.00 Tub grinder, 800-1000hp with operator ea. 1 450.00 15,750.00 15,750.00 5,000.00 35,000.00 35,000.00 Tub grinder, 800-1000hp without operator ea. 1 410.00 14,350.00 14,350.00 4,000.00 28,000.00 s' 28,000.00 Wheel Ioader4.5CY, 980 with operator ea, 4 195.00 6,825.00 27,300.00 1,250.00 8,750.00 ENIVANIN MINES= 35,000.00 Wheel Ioader4.5CY, 980 without operator ea. 4 155.00 5,425.00 21,700.00 900.00 6,300.00 25,200.00 Truck with 44CY open bed trailer w operator ea. 14 150.00 5,250.00 73,500.00 950.00 6,650.00 . 93,100.00 Truck with 44CY open bed trail w/o operator ea. 14 110.00 3,850.00 53,900.00 800.00 5,600.00 78,400.00 Total Table 2 $ 11,919.25 $ 694,888.00 $ 5,340.00 $ 5,340.00 $ 22,916.00 $ 1,624,504.00 $ 37,720.00 $ 530,882.40 $ 20,700.00 $ 75.00 $ 73,525.00 $ 1,270,511.40 Total.. - ...: s:&,.;..�'s€r` "°mak .. _ s,,; _'':<r 3�x ..s;'f,;. :-.;�?. Emergency Standby Services & Debris Removal Bid Tabulation Table 3 - Debris Removal TFR Enterprises CERES Environmental Services CrowderGulf Ashbritt Est. Unit Line Item Unit Line Item Unit Line Item Unit Line Item Ref. No. Description Collect & Haul Vegetative - ROW Unit Qty. Raft M1.22M Price ass'`' "A, Price. "BOWN Price MMEW29MR, MER90111M Price Price Price Price Price MMUMMIM 3.1 0miles -5 miles cyd 250,000 $ 4.50 $ 1,125,000.00 $ 7.88 $ 1,970,000.00 $ 6.90 $ 1,725,000.00 $ 6.25 1,562,500.00 S.1miles-10miles cyd 620,000 5.25 3,255,000.00 7.98 4,947,600.00 7.00 4,340,000.00 6.50 4,030,000.00 10.1 miles -15 miles cyd 400,000 6.25 2,500,000.00 8.09 3,236,000.00 7.40 2,960,000.00 7.00 2,800,000.00 15.1 miles - 30 miles cyd 50,000 9.10 455,000.00 8.15 407,500.00 8.00 400,000.00 7.75 387,500.00 3.2 Collect & Haul C&D/mixed -ROW to MRS ;_ ' ' # g ` MENFREMM "' to �" 0 miles - 5 miles. cyd 100,000 4.50 450,000.00 6.74 674,000.00 6.9 690,000.00 6.25 625,000.00- 5.1 miles -10 miles cyd 500,000 5.00 2,500,000.00 6.82 3,410,000.00 7 3,500,000.00 6.50 3,250,000.00 10.1 miles -15 miles cyd 250,000 6.90 1,725,000.00 6.89 1,722,500.00 7.4 1,850,000.00 7.00 1,750,000.00 15.1 miles - 30 miles cyd - 30,000 12.75 382,500.00 6.98 209,400.00 8 240,000.00 7.75 232,500.00 3.3 Collect & Haul C&D and mixed debris ROW directly to final disposition 0 miles - 5 miles cyd 100,000 4.50 450,000.00 7.38 738,000.00 6.90 690,000.00 6.50 650,000.00 5.1 miles -10 miles cyd 500,000 5.00 2,500,000.00 7.48 3,740,000.00 7.00 3,500,000.00 6.75 3,375,000.00 10.1 miles -15 miles cyd 250,000 6.90 1,725,000.00 7.55 1,887,500.00 7.40 1,850,000.00 7.50 1,875,000.00. 15.1 miles -30 miles cyd 30,000 12.75 382,500.00 7.62 228,600.00 8.00 240,000.00 7.75 232,500.00 3.4 Remove Collect & Haul stumps ROW Stumps 24in - 36 in unit 170 250.00 42,500.00 250.00 42,500.00 175.00 29,750.00 135.00 22,950.00 Stumps 36in - 48 in Unit 50 500.00 25,000.00 400.00 20,000.00 300.00 15,000.00 214.50 10,725.00 Stumps 48in and larger Unit 30 1000.00 30,000.00 600.00 18,000.00 400.00 12,000.00 275.00 8,250.00 3.5 ROW removal of dangerous hanging limbs Hanging limbs, 2 in or greater Tree 50,000 59.00 2,950,000.00 52.00 2,600,000.00 75.00 3,750,000.00 95.00 4,750,000.00 3.6 ROW cutting partially uprooted, split trees I Leaners trees 6in -12in diameter Tree 1,000 75.00 75,000.00 95.00 95,000.00 20.00 20,000.00 80.00 80,000.00 Leaners trees 12in - 24in diameter Tree 500 290.00 145,000.00, 165.00 82,500.00 90.00 45,000.00 110.00 55,000.00 Leaners trees 24in - 48in diameter Tree 100 690.00 69,000.00 295.00 29,500.00 250.00 -25,000.00 185.00 18,500.00 Leaners trees 48in or larger diameter Tree 40 1500.00 60,000.00 365.00 14,600.00 300.00 12,000.00 390.00 15,600.00 3.7 Collect & Haul C&D mixed ROW ROE TDRS 0miles -5 miles cyd 50,000 7.15 357,500.00 6.74 337,000.00 7.00 350,000.00 6.25 312,500.00 5.1 miles- 10 miles cVd 100,000 8.30 830,000.00 6.82 682,000.00 7.20 720,000.00 6.50 650,000.00 10.1 miles - 15miles cyd 60,000 9.25 555,000.00 6.89 413,400.00 7.50 450,000.00 7.10 426,000.00 15.1 miles - 30 miles cyd 10,000 12.75 127,500.00 6.98 69,800.00 8.20 82,000.00 7.50 75,000.00 3.8 Collect &Haul C&D mixed ROW ROE final A" M +..:- 0miles -5 miles cyd 50,000 7.15 357,500.00 7.38 369,000.00 7.00 350,000.00 6.50 325,000.00 5.1 miles - 10 miles cyd 100,000 8.30 830,000.00 7.48 748,000.00 7.20 720,000.00 7.05 705,000.00 10.1 miles -15 miles cyd 60,000 9.25 555,000.00 7.56 453,600.00 7.50 450,000.00 7.25 435,000.00 15.1 miles -30 miles cyd 10,000 12.75 127,500.00 7.62 76,200.00 8.00 80,000.00 7.75 77,500.00 3.9 TDSR Site Management cyd 2,420,000 2.85 6,897,000.00 1.99 4,815,800.00 0.70 1,694,000.00 1.50 3,630,000.00 3.10 Reduction By Grinding cyd 2,420,000 0.75 1,815,000.00 1.49 3,605,800.00 2.50 6,050,000.00 1.75 4,235,000.00 3.11 Reduction By Incineration Reduction by compaction cyd 2,420,000 cyd 1,000,000 0.50 0.25 .1,210,000.00 250,000.00 0.68 0.15 1,645,600:00 150,000.00 1.90 1.25 4,598,000.00 1,250,000.00 1.65 1.65 3,993,000.00 1,650,000.00 3.12 3.13 Haul -out of Reduced Debris to final ' ' ` ' "' `" w M' N M:, �" I " ° OMMISM! whiffAakam - MMAINIAMM 0 miles -15 miles cyd 99,000 1.00 99,000.00 3.98 394,020.00 3.00 297,000.00 4.00 396,000.00 15.1 miles - 30 miles cyd 198,000 1.25 247,500.00 3.98 788,040.00 3.50 693,000.00 4.25 841,500.00 >30.1 miles cyd 693,000 1.50 1,039,500.00 w 3.98 2,758,140.00 4.00 2,772,000.00 4.50 3,118,500.00 3.14 Household Hazardous Waste 3.15 Removal of Vessels Ib. 100 5.001 500.00 19.80 45.00 72.00 45.00 72.00 45.00 72.00 45.00 72.00 190.00 28.00 115.00 52.00 19.00 14.00 6.18 7.98 1,980.00 22,500.00 36,000.00 17,100.00 26,640.00 3,375.00 5,400.00 3,375.00 5,400.00 38,000.00 84,000.00 11,500.00 10,400.00 57,000.00 14,000.00 618,000.00 893,760.00 10.00 1,000.00 13.50 1,350.00 Transfer/tow handle RV up to 24' Flat and V hulled vessels If 500 15.00 7,500.00 25.00 12,500.00 35.00 17,500.00 30.00 11,400.00 40.00 14,800.00 155.00 77,500.00 Keeled vessels If 500 Transfer/tow handle RV 24'to 36' Flat and V hulled vessels If 380 Keeled vessels If 370 18.00 9,000.00 165.00 225.001 82,500.00 85,500.00 19.001 7,220.00 24.00 8,880.00 235.00 86,950.00 Transfer/tow handle RV 36' to 48' M Flat and V hulled vessels If 75 25.00 1,875.00 30.00 2,250.00 315.00 23,625.00 30.00 2,250.00 40.00 3,000.00 Keeled vessels If 75 Transfer/tow handle RV greater than 48' Flat and V hulled vessels If 75 325.00 24,375.00 40.00 3,000.00 50.00 3,750.00 250.00 50,000.00 125.00 375,000.00 30.00 2,250.00 40.00 3,000.00 225.00 45,000.00 482.00 36,150.00 Keeled vessels If 75 3.16 Removal of Vehicles ea. 200 3.17 Removal of White Goods ea. 3,000 3.18 Removal of Animal Carcasses ea. 100 492.00 250.00 36,900.00 50,000.00 25.00 75,000.00 65.00 195,000.00 250.00 25,000.00 75.00 15,000.00 50.00 150,000.00 50.00 5,000.00 40.00 8,000.00 30.00 90,000.00 15.00 15,000.00 6.00 600,000.00 14.00 1,568,000.00 125.00 50.00 50.00 15.00 12,500.00 10,000.00 150,000.00 15,000.00 3.19 Removal of E -Waste ea. 200 3.20 Freon Removal ea. 3,000 3.21 Backfill, clean fill dirt cyd 1,000 3.22 Cleaning and Clearing of storm drain line Drain line diameter 0 -15 in If 100,000 10.00 10,000.00 3.00 300,000.00 4.50 504,00,0.00 9.00 10.50 900,000.00 1,176,000.00 Drain line diameter 15.1- 36 in If 112,000 Drain line diameter 36.1-54 in If 50,000 6.00 12.001 250.00 1000.00 300,000.00 144,000.00 1,250,000.00 500,000.00 10.48 7.9SI 20.00 50.00 100.00 350.00 6.90 9.24 7.40 9.90 20.36 9.85 8.90 2.98 Percent 16 21.20 21.70 22.20 26.00 27.00 28.00 31.00 35.001 524,000.00 95,400.00 100,000.00 25,000.00 20,000.00 35,000.00 99,360.00 133,056.00 66,600.00 89,100.00 61,080.00 9,850.00 4,450.00 44,700.00 21,200.00 21,700.00 17,760.00 13,000.00 13,500.00 28,000.00 6,200.00 7,000.00 43.00 2,150,000.00 13.00 650,000.00 Debris in ROW, Silt hauled and disposed cyd 12,000 3.23 Cleaning and Clearing of catch basin inlet Up to 16 sq ft ea. 5,000 16.1- 64 sq ft ea. Soo 8.00 96,000.00 60.00 300,000.00 7.50 90,000.00 1000.00 5,000,000.00 100.00 50,000.00 200.00 40,000.00 400.00 40,000.00 3.81 54,864.00 6.96 100,224.00 5.50 49,500.00 8.00 72,000.00 19.20 57,600.00 7.95 7,950.00 2.45 1,225.00 1440.00 720,000.00 64.1-100 sq ft ea. 200 1500.00 300,000.00 2880.00 2880.00 576,000.00 288,000.00 100.0 -1,400 sq ft ea. 100 5000.00 500,000.00 9.00 129,600.00 12.00 172,800.00 10.00 90,000.00 12.50 112,500.00 25.00 75,000.00 7.50 7,500.00 5.00 2,500.00 2.50 37,500.00 Percent 5 15.00 15,000.00 15.00 15,000.00 15.00 12,000.00 �W 25.00 12,500.00 25.00 12,500.00 25.00 25,000.00 30.00 6,000.00 1 30.001 6,000.00 3.24 Supplemental water and food sources MRE Heater Meals entrees meal 14,400 MRE Heater Meals Plus meal 14,400 SunMeadow Hot Meal or equal meal 9,000 3.15 45,360.00 7.61 6.60 109,584.00 59,400.00 SunMeadow Hot Meal Pack or equal meal 9,000 SunMeadow 3 meal pack or equal meal 3,000 10.95 98,550.00 8.7S 26,250.00 1 liter bottled water 12/cs cs 1 1,000 1 gallon bottled water 4/cs cs 500 9.78 11.28 9,780.00 5,640.00 Ice, 7lb bag bag 15,000 Trucking and storage, actual cost plus 3.25 Demolition of Structure 0.98 14,700.00 Percent 30-15 3.22 Percent 15 48,300.00 16.00 16,000.00 18.00 18,000.00 Demolition and haul of non asbestos 0 - 5 miles one way haul cycl 1 1,000 22.00 22,000.00 5.1-10 mile one way haul cyd 1,000 10.1-15 mile one way haul cyd 800 22.00 22,000.00 20.00 16,000.00 18.00 9,000.00 18.00 9,000.00 20.00 20,000.00 22.00 17,600.00 Demolition and haul of asbestos 0 -5 mile one way haul cyd 500 5.1-10 mile one way haul cyd 500 10.1-15 mile one way haul cyd 1,000 15.1- 30 mile one way haul cyd 200 26.00 13,000.00 26.00 13,000.00 26.00 26,000.00 24.00 4,800.00 26.00 5,200.00 29.00 5,800.00 30.1 and over mile one way haul cyd 200 3.26 Concrete Removal 33.00 6,600.00 Load and haul broken concrete from ROW Table 4 TFR Enterprises CERES Environmental Services Crowder Gulf Ashbritt Description Hourly Equipment Rate . Hourly Labor Rate Total Hourly Rate Hourly Equipment Rate Hourly Labor Rate Total Hourly Rate Hourly Equipment Rate Hourly Labor Rate Total Hourly Rate Hourly Equipment Rate Hourly Labor Rate Total Hourly. Rate Air Curtain Pit Burner w/ Operator hr. $ 125.00 $ 30.00 $ 155.00 $ 50.00 $ 40.00 $ 90.00 $ 135.00 $ 38.00 $ 173.00 $ 15.00 $ 40.00 $ 55.00 Air Curtain Refractory Incinerator w/ Op. hr. 150.00 30.00 180.00 125.00 40.00 165.00 195.00 38.00 233.00 35.00 40.00 75.00 Bobcat Loader w/ Operator hr. 65.00 25.00 90.00 30.00 35.00 65.00 125.00 38.00 163.00 67.00 40.00 107.00 Bucket Truck 40'reach w/Operator hr. 50.00 25.00 75.00 - 93.00 40.00 133.00 Bucket Truck 70' reach w/Operator hr. 75.00 25.00 100.00 100.00 40.00 140.00 250.00 38.00 288.00 125.00 40.00 165.00 Chipper/Mulcher (8" throat) W/Op. hr. 25.00 25.00 50.00 50.00 40.00 90.00 135.00 38.00 173.00 85.00 40.00 125.00 Chipper/Mulcher (12" throat) W/Op. hr. 35.00 25.00 60.00 50.00 40.00 90.00 165.00 38.00 203.00 105.00 40.00 145.00 Crash Truck w/impact attenuator w/ Op. hr. 25.00 25.00 50.00 30.00 40.00 70.00 125.00 38.00 163.00 73.00 40.00 113.00 Crew Foreman w/Cell Phone & Pickup hr. 20.00 40.00 60.00 30.00 35.00 65.00 50.00 38.00 88.00 20.00 30.00 50.00 Dozer, Tracked D5 or Similar w/Operator hr. 80.00 30.00 110.00 65.00 40.00 105.00 150.00 38.00 188.00 79.00 40.00 119.00 Dozer, Tracked D6 or Similarw/Operator hr. 90.00 30.00 120.00 85.00 40.00 125.00 175.00 38.00 213.00 92.00 40.00 132.00 Dozer, Tracked D7 or Similar w/Operator hr. 110.00 35.00 145.00 100.00 40.00 140.00 200.00 38.00 238.00 143.00 40.00 183.00 Dozer, Tracked DB or Similarw/Operator hr. 150.00 35.00 185.00 130.00 40.00 170.00 260.00 38.00 298.00 183.00 40.00 223.00 Dump Truck, 18-20 cy w/Operator hr. 50.00 25.00 75.00 50.00 40.00 90.00 75.00 38.00 113.00 40.00 40.00 80.00 Dump Truck, 21-31 cy w/Operator hr. 60.00 25.00 85.00 55.00 40.00 95.00 85.00 38.00 123.00 45.00 40.00 85.00 Generator and Lightingw/Operator hr. 70.00 20.00 90.00 20.00 5.00 25.00 40.00 38.00 78.00 60.00 40.00 100.00 Grader w/12" blade w/Operator hr. 60.00 25.00 85.00 75.00 40.00 115.00 225.00 38.00 263.00 80.00 40.00 120.00 Hydraulic Excavator, 1.5 cy w/Operator hr. 100.00 30.00 130.00 55.00 40.00 95.00 150.00 38.00 188.00 101.00 40.00 141.00 Hydraulic Excavator, 2.5 cy w/Operator . hr. affirm= 110.00 30.00 140.00 65.00 40.00 105.00 175.00 38.00 213.00 130.00 40.00 170.00 Knuckleboom Loaderw/Operator hr. 75.00 30.00 105.00 60.00 40.00 100.00 175.00 38.00 213.00 95.00 40.00 135.00 Laborerw/Chainsaw hr. 10.00 25.00 35.00 5.00 32.00 37.00 8.00 38.00 46.00 10.00 30.00 40.00 Laborer w/Small Tools, Traffic Control, etc. hr. - 25.00 25.00 3.00 30.00 33.00 8.00 38.00 46.00 5.00 30.00 35.00 Lowboy Trailer w/Tractor w/Operator hr. 60.00 30.00 90.00 55.00 35.00 90.00 150.00 38.00 188.00 80.00 30.00 110.00 Log Skidder w/Operator hr. 80.00 30.00 110.00 85.00 35.00 120:00 250.00 38.00 288.00 135.00 40.00 175.00 Mobile Crane (adequate H&L) w/Operator hr. 100.00 55.00 155.00 100.00 40.00 140.00 295.00 38.00 333.00 155.00 40.00 195.00 Op. Manager w/Cell Phone & Pickup hr. 20.00 35.00 55.00 20.00 40.00 60.00 65.00 38.00 103.00 40.00 80.00 120.00 Pickup Truck .STon w/ Operator hr. 20.00 20.00 40.00 20.00 35.00 55.00 30.00 38.00 68.00 17.50 25.00 42.50 Soil Compactor, 81+ HP w/Operator hr. 85.00 25.00 110.00 70.00 40.00 110.00 195.00 38.00 233.00 41.00 40.00 81.00 Soil Compactor, 80 HP w/Operator hr.75.00 25.00 100.00 60.00 40.00 100.00 175.00 38.00 213.00 35.00 40.00 75.00 Soil Compactor, towed unitw/Operator hr.E 75.00 25.00 100.00 35.00 40.00 75.00 150.00 38.00 188.00 35.00 40.00 75.00 Stump Grinder, 30" or less w/Operator hr. 45.00 25.00 70.00 35.00 40.00 75.00 125.00 38.00 163.00 66.00 25.00 91.00 Stump Grinder, greater than 30" w/Op. hr. 60.00 25.00 85.00 45.00 40.00 85.00 145.00 38.00 183.00 104.00 25.00 129.00 Traffic Control, Temp. Single Lane w/OP. hr. " 20.00 60.00 80.00 5.00 25.00 30.00 180.00 38.00 218.00 100.00 45.00 145.00 Traffic Control, Temp. Road Closure w/OP. hr. 30.00 70.00 100.00 5.00 25.00 30.00 275.00 38.00 313.00 200.00 95.00 295.00 Tree Climberw/Chainsaw hr. 10.00 35.00 45.00 7.00 110.00 117.00 125.00 38.00 163.00 25.00 60.00 85.00 Truck,Flatbed w/Operator hr. 60.00 20.00 80.00 30.00 40.00 70.00 75.00 38.00 113.00 50.00 35.00 85.00 Tub Grinder, 800 to 1,OOOhp w/Operator hr. 450.00 40.00 490.00 125.00 40.00 165.00 525.00 38.00 563.00 545.00 40.00 585.00 Waste Collection Rear Loader Truck, w/Op. hr. 50.00 25.00 75.00 150.00 40.00 190.00 300.00 38.00 338.00 100.00 25.00 125.00 Water Truckw/Operator hr. 50.00 25.00 75.00 50.00 35.00 85.00 125.00 38.00 163.00 71.00 40.00 111.00 Wheel Loader, 2.5cy, 950 or similar w/Op. hr. 100.00 35.00 135.00 65.00 35.00 100.00 175.00 38.00 213.00 81.00 40.00 121.00 Wheel Loader, 3.5-4.0, 966 or similar w/Op. hr. 125.00 35.00 MOM 85.00 35.00 120.00 225.00 38.00 263.00 99.00 40.00 139.00 Wheel Loader, 4.5cy, 980 or similar w/Op. hr. 150.00 40.00 190.00 95.00 40.00 135.00 280.00 38.00 318.00 99.00 40.00 139.00 Wheel Loader, Backhoe, 1.0-1.5 cyw/Op. hr. 60.00 25.00 85.00 60.00 40.00 100.00 125.00 38.00 163.00 55.00 40.00 95.00 Total Table 4 $ 3,260.00 $ 1,320.00 $ 4,580.00 $ 2,435.00 $ 1,627.00 $ 4,062.00 $ 6,896.00 $ 1,596.00 $ 8,492.00 $ 3,814.50 $ 1,735.00 $ 5,549.50 Table 3 - Debris Removal DRC Emergency Services D&J Enterprises ** Est. Unit Line,ttem Unit Line Item Ref. No. Description Unit Qty. Price Price Price Price 3.1 Collect & Haul Vegetative - ROW ; `A0V1 =' 0miles -5 miles cyd 250,000 $ 6.86 $ 1,715,000.00 $ 7.05 $ 1,762,500.00 5.1 miles -10 miles cyd 620,000 6.86 4,253,200.00 7.05 4,371,000.00 10.1 miles - 15 miles cyd 400,000 6.86 2,744,000.00 7.05 2,820,000.00 15.1 miles - 30 miles cyd 50,000 7.86 393,000.00 7.45 372,500.00 3.2 Collect & Haul C&D/mixed - ROW to TDRS 0111100010 07mcaffm5 t t 1 PER, 0miles -5 miles cyd 100,000 7.73 773,000.00 7.05 705,000.00 5.1 miles -10 miles cyd 500,000 7.73 3,865,000.00 7.05 3,525,000.00 10.1 miles -15 miles cyd 250,000 7.73 1,932,500.00 7.05 1,762,500.00 15.1 miles - 30 miles cyd 30,000 8.73 261,900.00 7.45 223,500.00 3.3 Collect & Haul C&D and mixed debris ROW URINOUS directly to final disposition ME WOMEN MIRROR= 0miles -5 miles cyd 100,000 8.73 873,000.00 7.95 795,000.00 5.1 miles -10 miles cyd 500,000 8.73 4,365,000.00 8.35 4,175,000.00 10.1 miles -15 miles cyd 1 250,000 8.73 2,182,500.00 8.90 2,225,000.00 15.1 miles - 30 miles cyd 30,000 9.73 291,900.00 9.65 289,500.00 3.4 Remove Collect & Haul stumps ROW Stumps 24in -36 in unit 170 200.00 34,000.00 250.00 42,500.00 Stumps 36in - 48 in Unit 50 350.00 17,500.00 325.00 16,250.00 Stumps 48in and larger Unit 30 450.00 13,500.00 425.00 12,750.00 3.5 ROW removal of dangerous hanging limbs Hanging limbs, 2 in or greater Tree 50,000 70.00 3,500,000.00 50.00 2,500,000.00 3.6 ROW cutting partially uprooted, split trees ME SEEMS Leaners trees 6in -12in diameter Tree 1,000 45.00 45,000.00 135.00 135,000.00 Leaners trees 12in - 241n diameter Tree 500 110.00 55,000.00 185.00 92,500.00 Leaners trees 24in -48in diameter Tree 100 220.00 22,000.00 325.00 32,500.00 Leaners trees 481n or larger diameter Tree 40 380.00 15,200.00 425.00 17,000.00 3.7 Collect & Haul C&D mixed ROW ROE PREMIUM 0miles -5 miles cyd 50,000 8.73 436,500.00 7.05 352,500.00 5.1 miles -10 miles cyd 100,000 8.73 873,000.00 7.05 705,000.00 10.1 miles- 15miles cyd 60,000 8.73 523,800.00 7.05 423,000.00 15.1 miles - 30 miles cyd 10,000 9.73 97,300.00 7.45 74,500.00 3.8 Collect & Haul C&D mixed ROW ROE final ISM SMA211011M ",;7mmm 0 miles - 5 miles cyd 50,000 9.73 486,500.00 7.95 397,500.00 5.1 miles -10 miles cyd 100,000 9.73 973,000.00 8.35 835,000.00 10.1 miles -15 miles cyd 60,000 9.73 583,800.00 8.90 534,000.00 15.1 miles-30 miles cyd 10,000 10.73 107,300.00 9.65 96,500.00 " 3.9 TDSR Site Management cyd 2,420,000 0.60 1,452,000.00 0.95 2,299,000.00 3.10 Reduction By Grinding cyd 2,420,000 2.75 6,655,000.00 2.75 6,655,000.00 3.11 Reduction By Incineration cyd 2,420,000 2.45 5,929,000.00 2.75 6,655,000.00 3.12 Reduction by compaction cyd 1,000,000 2.50 2,500,000.00 1.50 1,500,000.00 3.13 Haul-out of Reduced Debris to final ws" '" `' ' u `RON1 ME 0 miles -15 miles cyd 99,000 3.43 339,570.00 4.00 396,000.00 15.1 miles-30 miles cyd 198,000 4.43 877,140.00 5.00 990,000.00 >30.1 miles cyd 1 693,0001 5.43 3,762,990.00 6.00 4,158,000.00 3.14Household Hazardous Waste Ib. 100 9.95 995.00 M00 1,000.00 3.15 Removal of Vessels Transfer/tow handle RV up to 24 RON No Text 10.1-15 mile one way haul cyd 500 Demolish concrete slabs and haul to VNIMMA 17.00 8,500.00 22.00 4,400.00 23.00 11,500.00 24.00 12,000.00 50.001 15,000.001 Hourly Labor Rate 12.95 6,475.00 Hourly Equipment Rate Hourly Labor Rate Ir Air Curtain Pit Burner w/ Operator 14.95 2,990.00 15.95 7,975.00 16.95 8,475.00 12.001 3,600.00 $ 3,734.80 $ .55,734,975.00 $ 135.00 $ 40.00 $ owner approved site 0 -5 mile one way haul cyd 200 15.1- 30 mile one way haul cyd 500 30.1- 60 mile one way haul cyd 500 3.27 Tire Removal ea. 300 45.00 $ 190.00 Air Curtain Refractory Incinerator w/ Op. hr. 135.00 40.00 Total Table 3 145.00 $ 5,573.21 $ 59,121,204.00 190.00 Table 4 DRC Emergency Services * D&J Enterprises ** Description Hourly Equipment Rate Hourly Labor Rate Total Hourly Rate Hourly Equipment Rate Hourly Labor Rate Total Hourly Rate Air Curtain Pit Burner w/ Operator hr. $ 135.00 $ 40.00 $ 175.00 $ 145.00 $ 45.00 $ 190.00 Air Curtain Refractory Incinerator w/ Op. hr. 135.00 40.00 175.00 145.00 45.00 190.00 Bobcat Loader w/ Operator hr. 45.00 40.00 85.00 105.00 25.00 130.00 Bucket Truck 40' reachw/Operator hr. 210.00 40.00 250.00 125.00 25.00 150.00 Bucket Truck 70' reach w/Operator hr. 310.00 40.00 350.00 135.00 25.00 160.00 .. Chipper/Mulcher (8" throat) W/Op, hr. 135.00 40.00 175.00 145.00 45.00 190.00 Chipper/Mulcher(12" throat) W/Op. hr. 155.00 40.00 195.00 155.00 45.00 200.00 Crash Truck w/impact attenuator.w/ Op. hr. 105.00 40.00 145.00 105.00 25.00 130.00 Crew Foreman w/Cell Phone & Pickup hr. - 70.00 70.00 45.00 35.00 80.00 Dozer, Tracked D5 or Similar w/Operator hr. 70.00 40.00 110.00 115.00 25.00 140.00 Dozer, Tracked D6 or Similarw/Operator hr. 80.00 40.00 120.00 125.00 25.00 150.00 Dozer, Tracked D7 or Similar w/Operator hr. 410.00 40.00 450.00 135.00 25.00 160.00 Dozer, Tracked D8 or Similarw/Operator hr. 460.00 40.00 500.00 135.00 25.00 160.00 Dump Truck, 18-20 cy w/Operator hr. 70.00 40.00 110.00 105.00 25.00 130.00 Dump Truck, 21-31 cy w/Operator hr. 80.00 40.00 120.00 110.00 25.00 135.00 Generator and Lighting w/Operator hr. 60.00 40.00 100.00 35.00 25.00 60.00 Grader w/12" blade w/Operator hr. 160.00 40.00 200.00 135.00 25.00 160.00 Hydraulic Excavator, 1.5 cy w/Operator hr. 95.00 40.00 135.00 115.00 25.00 140.00 Hydraulic Excavator, 2.5 cy w/Operator hr. 105.00 40.00 145.00 115.00 25.00 140.00 Knuckleboom Loaderw/Operator hr. 110.00 40.00 150.00 125.00 25.00 150.00 Laborer w/Chainsaw hr. - 45.00 45.00 15.00 25.00 40.00 Laborer w/Small Tools, Traffic Control, etc. hr. VON - 37.00 37.00 15.00 25.00 40.00 Lowboy Trailer w/Tractor w/Operator hr. 110.00 40.00 150.00 115.00 25.00 140.00 Log Skidder w/Operator hr. 110.00 40.00 150.00 135.00 25.00 160.00 Mobile Crane (adequate H&L) w/Operator hr. 135.00 40.00 175.00 165.00 45.00 210.00 Op. Manager w/Cell Phone & Pickup hr. - 90.00 90.00 45.00 45.00 90.00 Pickup Truck .5Ton w/ Operator hr. 20.00 40.00 60.00 25.00 25.00 50.00 Soil Compactor, 81+ HP w/Operator hr. 110.00 40.00 150.00 125.00 25.00 150.00 Soil Compactor, 80 HP w/Operator hr. 85.00 40.00 125.00 125.00 25.00 150.00 Soil Compactor, towed unit w/Operator hr. 85.00 40.00 125.00 125.00 25.00 150.00 Stump Grinder, 30" or less w/Operator hr. 135.00 40.00 175.00 125.00 25.00 150.00 Stump Grinder, greater than 30" w/Op. hr. 185.00 40.00 225.00 125.00 25.00 150.00 Traffic Control, Temp. Single Lane w/OP. hr. 105.00 40.00 145.00 15.00 65.00 80.00 Traffic Control, Temp. Road Closure w/OP. hr. 125.00 40.00 165.00 15.00 65.00 80.00 Tree Climber w/Chainsaw . hr. 90.00 90.00 15.00 45.00 60.00 Truck,Flatbed w/Operator hr. 70.00 40.00 110.00 105.00 25.00 130.00 Tub Grinder, 800 to 1,OOOhp w/Operator hr. 410.00 40.00 450.00 500.00 95.00 595.00 Waste Collection Rear Loader Truck, w/Op. hr. 150.00 40.00 190.00 125.00 25.00 150.00 Water Truck w/Operator hr. 45.00 40.00 85.00 95.00 25.00 120.00 Wheel Loader, 2.5cy, 950 or similar w/Op. hr. 125.00 40.00 165.00 115.00 25.00 140.00 Wheel Loader, 3.5-4.0, 966 or similar w/Op. hr. 145.00 40.00 185.00 115.00 25.00 140.00 Wheel Loader, 4.Scy, 980 or similar w/Op. 1hr. 155.00 40.00 195.00 125.00 25.00 150.00 Wheel Loader, Backhoe, 1.0-1.5 cyw/Op. hr. 115.00 40.00 155.00 115.00 25.00 140.00 Total Table 4 $ 5,350.00 $ 1,852.00 $ 7,202.00,1 $ 4,835.00 1 $ 1,375.00 1 $ 6,210.00 Total Debris (Tables 4 -5) ( $ 59,128,406.00 $ 55,741,185.00 * DRC Emergency Services - Non Responsive ** D&J Enterprises - Non Responsive r7 TEXAS TO: City Council FROM: Kyle Hayes, City Manager l,� PREPARED BY: Laura Clark, Chief Financial Officer �/� MEETING DATE: July 14, 2015 REQUESTED ACTION: Council consider a resolution approving agreements with AFLAC, TrustMark Life Insurance Company, Arch Insurance Group, and Davis Vision for Critical Illness, Accident and Vision group coverage to be offered to employees on a voluntary basis. BACKGROUND For many years, City employees have requested the City offer additional voluntary benefits such as critical illness, accident and vision coverage. The requests are in response to the rising cost of healthcare and the changes in the City's health insurance plans including higher deductibles. In response to these requests, Holmes Murphy, the City's Benefits Consultant, reviewed the market for products and quotes for voluntary group products for critical illness, accident, and vision, for which the premiums would be paid entirely by the employee. Group products offer better premiums and underwriting guidelines. The policies are offered on a guaranteed issue basis during the initial enrollment period and for new hires. Proposals from Allstate, Aflac, Colonial, Assurant, Guardian and TrustMark were presented for critical illness benefits. Colonial, Trustmark, Assurant, Allstate, Arch and AFLC provided quotes for accident plans. Davis Vision offered group vision benefits. Based on the review of the product benefits and rates, the City has chosen to offer the employees AFLAC critical illness, TrustMark accident, Arch accidental death and Davis Vision. There is no cost to the City and no requirement of employees to enroll in any of the products being offered. FUNDING SOURCE Premiums are paid entirely by the employee through payroll deductions. RECOMMENDATION Approval of resolution. Voluntary Benefits July 14, 2015 Page 2 Summary of Benefits Provided by the City of Beaumont to Full-time Employees • Dual Option PPO Plans • Dental Insurance • Flexible Spending Plans • Employee Assistance Program • Group Life and Accident, Death, and Dismemberment Insurance up to $50,000 of annual salary Summary of Voluntary Benefits Currently Provided by the City of Beaumont to Full-time Employees • Voluntary Group Term Life and Accidental, Death and Dismemberment up to $50,000 of annual salary • Long-term Disability • Voluntary Vision (Police only through Cleat) Proposed Voluntary Benefits for Full-time Employees • Critical Illness • Accident • Accidental Death • Vision RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to enter into agreements with AFLAC (critical illness), TrustMark Life Insurance Company (accident), Arch Insurance Group (accidental death), and Davis Vision (vision) to offer additional voluntary benefits for critical illness, accident and vision coverage to City employees, such coverage is voluntary and is to be paid entirely by the employee. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 14th 'day of July, 2015. - Mayor Becky Ames - c TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Sherry Ulmer, Public Health Director MEETING DATE: July 14, 2015 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to execute all documents necessary to apply for and accept funding from the Texas Department of State Health Services (DSHS) in the amount of $200,000 awarded to the Beaumont Public Health Department. BACKGROUND The Texas Department of State Health Services will award the Beaumont Public Health Department a Infectious Disease Preparedness and Response grant in the amount of $200,000. This funding will assist the Beaumont Public Health Department in cooperation with the Centers of Disease Control to enhance the epidemiological capacity in infectious disease preparedness and response. This contract will begin 09/01/2015 and end on 08/31/2017. FUNDING SOURCE Not Applicable. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute all documents necessary to apply for and accept funding from the Texas Department of State Health Services (DSHS) for the Infectious Disease Preparedness and Response Grant in the amount of $200,000, effective September 1, 2015, through August 31, 2017, to assist the Beaumont Public Health Department, in cooperation with the Centers for Disease Control, to enhance the epidemiological capacity in infectious disease preparedness and response. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 14th day of July, 2015. - Mayor Becky Ames - �c �� 001 ;LAIN] TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Sherry Ulmer, Public Health Director MEETING DATE: July 14, 2015 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to execute all documents necessary to apply for and accept funding from the Texas Department of State Health Services (DSHS) in the amount of $178,834 awarded to the Beaumont Public Health Department. BACKGROUND The Texas Department of State Health Services has awarded the Beaumont Public Health Department the IMM/LOCALS Immunization Branch -Locals grant in the amount of $178,834. This funding will assist the Beaumont Public Health Department's Immunization Division with implementing and operating an immunization program for children, adolescents, and adults. This contract will begin 09/01/2015 and end on 08/31/2016. FUNDING SOURCE Not Applicable. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute all documents necessary to apply for and accept funding from the Texas Department of State Health Services (DSHS) for the IMM/LOCALS Immunization Branch -Locals Grant in the amount of $178,834, effective September 1, 2015, through August 31, 2016, to assist the Beaumont Public Health Department's Immunization Division with implementing and operating an immunization program for children, adolescents, and adults. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 14th day of July, 2015. - Mayor Becky Ames - E TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Sherry Ulmer, Public Health Director MEETING DATE: July 14, 2015 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to execute all documents necessary to apply for and accept funding from the Texas Department of State Health Services (DSHS) in the amount of $174,270 awarded to the Beaumont Public Health Department. BACKGROUND The Texas Department of State Health Services has awarded the Beaumont Public Health Department the RLSS/LPHS Regional and Local Services System/Local Public Health Services grant in the amount of $174,270. This funding will assist the Beaumont Public Health Department perform activities and services that will improve and strengthen local public health infrastructure within the State of Texas. This contract will begin 09/01/2015 and end on 08/31/2017. FUNDING SOURCE Not Applicable. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute all documents necessary to apply for and accept funding from the Texas Department of State Health Services (DSHS) for the RLSS/LPHS (Regional and Local Services System/Local Public Health Services) Grant in the amount of $174,270 effective September 1, 2015, through August 31, 2017, to assist the Beaumont Public Health Department in the performance of activities and services that will improve and strengthen the local public health infrastructure within the State of Texas. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 14th day of July, 2015. - Mayor Becky Ames - F BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Sherry Ulmer, Public Health Director MEETING DATE: July 14, 2015 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to execute all documents necessary to apply for and accept funding from the Texas Department of State Health Services (DSHS) in the amount of $145,398 awarded to the Beaumont Public Health Department. BACKGROUND The Texas Department of State Health Services has awarded the Beaumont Public Health Department the CPS/HAZARDS Public Health Emergency Preparedness (PREP) grant in the amount of $145,398. In cooperation with the Centers of Disease Control, this funding will assist the Beaumont Public Health Department's Public Health Emergency Preparedness Program with planning and performing activities and services that will improve and strengthen the local public health infrastructure within the State of Texas. This contract will begin 07/01/2015 and end on 06/30/2016. FUNDING SOURCE There is a 10% match that will be paid for out of the Public Health Department's Budget in the General Fund. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute all documents necessary to apply for and accept funding from the Texas Department of State Health Services (DSHS) for the CPS/HAZARDS Public Health Emergency Preparedness (PHEP) Grant in the amount of $145,398, effective July 1, 2015, through June 30, 2016, to assist the Beaumont Public Health Department's Public Health Emergency Preparedness Program with planning and performing activities and services that will improve and strengthen the local public health infrastructure within the State of Texas. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 14th day of July, 2015. - Mayor Becky Ames - G BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Sherry Ulmer, Public Health Director MEETING DATE: July 14, 2015 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to execute all documents necessary to apply for and accept funding from the Texas Department of State Health Services (DSHS) in the amount of $69,000 awarded to the Beaumont Public Health Department. BACKGROUND The Texas Department of State Health Services will award the Beaumont Public Health Department an EMS Local Projects grant in the amount of $69,000. This funding will assist the Beaumont Public Health Department's EMS Division in the purchase of a Stryker Power -LOAD system, Stryker service upgrade, and compatibility upgrade kit. This equipment will assist EMS personnel in minimizing and/or eliminating their amount of physical strain. This contract will begin 09/01/2015 and end on 08/31/2017. FUNDING SOURCE There is a required 50% match of $34,500 which will be paid for out of the Public Health Department's Budget in the General Fund. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute all documents necessary to apply for and accept funding from the Texas Department of State Health Services (DSHS) for the EMS Local Projects Grant in the amount of $69,000 effective September 1, 2015, through August 31, 2017, to assist the Beaumont Public Health Department's EMS Division in the purchase of a Stryker Power -LOAD system, Stryker service upgrade, and compatibility upgrade kit to aid EMS personnel in minimizing and/or eliminating their amount of physical strain. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 14th day of July, 2015. - Mayor Becky Ames - TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Sherry Ulmer, Public Health Director MEETING DATE: July 14, 2015 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to execute all documents necessary to accept funding from the Texas Department of State Health Services (DSHS) in the amount of $38,717 awarded to the Beaumont Public Health Department. BACKGROUND The Texas Department of State Health Services has awarded the Beaumont Public Health Department the CPS/OT-UNIQUE grant in the amount of $38,717. In cooperation with the Centers of Disease Control, this one time funding will assist the Beaumont Public Health Department's Public Health Emergency Preparedness Program with planning and performing activities and services that will improve and strengthen the local public health infrastructure within the State of Texas. This contract will begin 11/01/2015 and end on 06/30/2016. FUNDING SOURCE There is a 10% match that will be paid for out of the Public Health Department's Budget in the General Fund. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute all documents necessary to accept funding from the Texas Department of State -Health Services (DSHS) for the CPS/OT-UNIQUE Grant in the amount of $38,717 effective November 1, 2015, through June 30, 2016, to assist the Beaumont Public Health Department's Public Health Emergency Preparedness Program with planning and performing activities and services that will improve and strengthen the local public health infrastructure within the State of Texas. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 14th day of July, 2015. - Mayor Becky Ames - :];Lill] TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Sherry Ulmer, Public Health Director MEETING DATE: July 14, 2015 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to execute all documents necessary to apply for and accept funding from the Texas Department of State Health Services (DSHS) in the amount of $35,000 awarded to the Beaumont Public Health Department. BACKGROUND The Texas Department of State Health Services has awarded the Beaumont Public Health Department the TB/PC Tuberculosis Prevention Control/State grant in the amount of $35,000. This funding will assist the Beaumont Public Health Department with operating a clinical program to prevent and control Tuberculosis. This contract will begin 09/01/2015 and end on 08/31/2016. FUNDING SOURCE There is a 20% match that will be paid for out of the Public Health Department's Budget in the General Fund. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute all documents necessary to apply for and accept funding from the Texas Department of State Health Services (DSHS) for the TB/PC Tuberculosis Prevention Control Grant in the amount of $35,000, effective September 1, 2015, through August 31, 2016, to assist the Beaumont Public Health Department with operating a clinical program to prevent and control tuberculosis. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 14th day of July, 2015. - Mayor Becky Ames - BEAUMOSIT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Chris Boone, Planning & Community Development Director MEETING DATE: July 14, 2015 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to remit $22,500 to a CDBG Program Line of Credit. BACKGROUND In May, 2013, the Department of Housing and Urban Development (HUD) conducted their regular, annual monitoring of the Community Development Block Grant (CDBG) Program. As a result of that year's monitoring, a finding was made, requesting that additional documentation be provided to show that three Small Business loans met a "National Objective" of either being made to low -to - moderate income individuals, were made to businesses in low -to -moderate areas or resulted in the creation of jabs. Since May, 2013, work has been done in an attempt to show that these loans did in fact meet a "National Objective". As a result, HUD acknowledged that two of the loans met a "National Objective," but that the loan of $22,500 to Hunter's Complete Car Care did not. As a result, HUD is requesting that the city remit the $22,500 to a Program Line of Credit. This Line of Credit will allow the funds to be returned to the City's CDBG Program for further community development activities. In addition, HUD has indicated that should the City discontinue the Small Business Loan Program, the balance of $367,734 could also be reallocated to community development activities. FUNDING SOURCE The $22,500 will be paid from the Fund Balance in the General Fund to the CDBG Program. RECOMMENDATION Approve of resolution. I ' Q�Q'P1N�kTooy0% o u,2 JUN 19 2015 Chris Boone Director Planning and Development City of Beaumont 801 Main Street Beaumont, TX 77701 Dear Mr. Boone: U.S. Department of Hous.aq and Urban Development Houston Field Office, Region VI Office of Community Planning & Development 1301 Fannin, Suite 2200 Houston, Texas 77002 (713) 718-3199 - FAX (713) 718-3247 www.hud.gov 06-214-15 A11:2, IN SUBJECT: Response to Open Finding: #M13002 RECEIVED JUN 2 3 ?1415 CITY OF BEAUMONT PLANNING DIVISION The purpose of this correspondence is to -acknowledge the City's most recent response letter dated May 15, 2015 and received in this office on May 19, 2015. HUD appreciates the time the City has taken to address the corrective actions due to the deficiencies noted in the Small Business Revolving Loan Fund Program. HUD will provide a detailed response to the City's letter which will "include following: • The discrepancies with the three finding numbers • Respond in detail to each issue raised by the City • Provide the applicable regulatory citations • Provide responded to the questions raised by the Beaumont City Council • Include another copy of the instructions to remit payment from the City's general fund account, and reimburse its Line of Credit This letter of response will be sent within 15 days of the date of this letter. If you have any questions, please contact me or Darlene Swearington, Community Planning and Development Representative, at (713) 718-3121. Sincerely, Sandra H. Warren, Di ector Community Planning and Development aivEuroF U.S. Department of Housing and Urban Development Houston Field Office, Region VI Office of Community Planning & Development P 1301 Fannin, Suite 2200 IW Houston, Texas 77002 (713) 718-3199 - FAX (713) 718-3247 UG 3 a p (C �� 2o13 www.hud.gov Chris Boone CDBG/HOME Manager City of Beaumont . ..... . ......... Beaumont, Texas 77701 Dear Mr. Boone. SUBJECT: On -Site Monitoring and Technical Assistance Visit Community Development Block Grant Program (CDBG) and Community Development Block Grant -Recovery (CDBG-R) The purpose of this letter is to provide an overview of the on-site monitoring which was conducted May 6-8, 2013, The monitoring was conducted by Darlene Brown -Weaver, Community Planning and Development Representative. Thank you is extended to you and your staff for the excellent cooperation extended during this visit. Enclosed is the report detailing two findings and no concerns as a result of the review. A finding is a deficiency in the program's performance based on statutory or regulatory requirements for which sanctions or other corrective actions are authorized. A concern is a deficiency in the program's performance that is not based on a statutory or regulation requirement but, if left uncorrected, could result in noncompliance with statutory or regulatory requirement. We discussed the results of our review and provided an opportunity to comment on our conclusions during the exit conference with you and your staff on May 8, 2013, Please respond to the findings and submit adequate supporting documentation necessary to address these issues within 30 days of the date of this letter. If you have any questions or need to discuss any portion of this report, please contact me or call Ms. Weaver at (713) 718-3121. Sincerely, Sandra H. Warren, Director Community Planning and Development Enclosure City of Beaumont ON-SITE MONITORING REPORT Grantee: City of Beaumont Grant Programs: Community Development Block Grant Program (CDBG) and Grant Numbers B -11 -MC -48-0003 and B -09 -MY -48-0003 Date of Site Visit: May 6-8, 2013 Tvne of Visit: On -Site Monitoring Review and Technical Assistance Visit Purpose of Visit: ➢ Ensure the grantee's compliance with applicable rules and regulations governing the CDBG program Assist grantee in improving its performance so that statutory and programmatic purposes may be achieved ➢ Validate, to the extent possible, program files and data for accuracy completeness and consistency Provide Technical Assistance as necessary HUD Personnel Conducting the Monitoring: NAME TITLE Darlene Brown -Weaver Community Planning and Development Representative City of Beaumont Staff Interviewed: NAME =E Chris Boone Director Johnny Beatty CDBG Manager Laura Clark Chief Financial Officer Jo Ann Patillo Grants Technician Janice Ridley Grants Manager Paul Buxie Housing Rehabilitation Specialist Cheryl Robinson Grant Coordinator Fran Malvo Housing Program Specialist Renee Hunter Grants Accountant Nada Rogers Cash and A/R Administrator Linda M. Simien Housing Program Specialist SUMMARY OF REVIEW Community Development Block Grant Program (CDBG) As an Entitlement grantee, the City of Beaumont receives CDBG funds to implement activities that primarily benefit low -moderate income persons in the City of Beaumont. In PY 2011, the City received $1,653,613 in CDBG funding. The City was also awarded $484,556 in CDBG-R The CDBG program is regulated at 24 CFR Part 570. Each activity must meet one of three national objectives as required at 24 CFR 570.208. The three national objectives are: • Benefit low- and moderate- income persons • Aid in the prevention or elimination of slums or blight; or • Urgent need The focus of the on-site monitoring review was in the following areas: • Eligibility (24 CFR 570.201-208) • Low -and Moderate Income Limited Clientele (LMC) • Rehabilitation Program Management • Economic Development Activities • Lead Based Paint • CDBG-R Activities Eligibility A review of eligibility was conducted to determine if the City had adequate procedures in place to properly determine eligibility of CDBG projects including but not limited to written policies and upper level management oversight and final approval procedures. The review also included an activity -specific analysis to ensure that activities are being correctly classified. The eligibility process begins with a notice of funding availability which is advertised citywide. The City sponsors public meetings for individuals and organizations interested in learning more about the program. The City provided the CDBG policies and procedures manual which describes the processes taken to ensure that funded activities are eligible and properly classified. The staff reviews each.project to determine the eligibility/national objective. Once projects are submitted for final funding consideration, they are reviewed by senior level management, Finally, City Council must approve all projects. 2 The following project files were reviewed for compliance: IDIS # ACTIVITY, NAT OBJ ELTGIBIELITY 2015 Angela's Outreach Community Center LMC 24 CFR 570.201(e) 2016 Child Abuse and Forensic Services LMC 24 CFR 570.201(c) 2017 Common Ground Performing Arts LMC 24 CFR 570.201(e) 2018 Experience CorPs.........................____.........._......_..__..__..__.LMC. __.._-__.... ___ 24. CFR, 5_..7_0.....20.1.Ke) 2019 Gifts for Grades LMC 24 CFR 570.201(e) 2020 Julie Rogers Gift of Life Program LMC 24 CFR 570.201(e) 2014 Boys and Girls Clubs LMC 24 CFR 570,201(e) 2030 Watts Home LMC 24 CFR 570,201(c) Each of the files reviewed contained pertinent documentation to verify compliance with CDBG eligibility criteria, This included eligibility, addresses, national objective, matrix code, target population and performance measures. Based upon the review, it appears that the City's process and procedures for selecting projects and conducting eligibility determinations are in compliance with CDBG program regulations, There were no findings or concerns in the area of eligibility, National Objective: Limited Clientele The purpose of this review was to. examine if projects were properly classified. Under this classification, the agency is required to collect information on family size and income so that it is evident that at least 51 % of the clientele are persons whose family income does not exceed the low and moderate income limit. In PY 2011, all eight subrecipient projects were classified under low to moderate -income clientele. The following two project files were reviewed individually for compliance. IDIS No. Activity Budgeted Expended # 2016 Child Abuse & Forensic Services $14,750 $14,750 # 2017 Common Ground Performing Arts $14,500 $14,50D Project #2016- Child Abuse & Forensic Services This project was classified under presumed benefit which was appropriate since the program provided medical assistance to abused and neglected children, The City provided a roster of current and previous program participants. A random selection of 10 files were reviewed. All of the files had client names, addresses and case data. Due to the confidentiality and safety of domestic abuse victims, the name and/or addresses are not listed for this population, Project #2017 -Common Ground Performing Arts The project was classified under family size and income. The agency provided live theatrical productions. Low and moderate- income residents received complimentary tickets with CDBG funding. The City provided a client roster of current and previous program participants. A random selection of clients from the roster resulted in 10 files having been reviewed. Every third file was selected. Common Ground Performing Arts: Client #1 R. Whitely Client #2 M. Jones Client #4 M. Monroe Client #5 D. Babino Client #6 D. Robertson Client #7 K. Robertson Client #8 R. Robertson Client #9 T. Young Client #10 K Sinclair Finding M13001: Ten files reviewed did not contain the appropriate documentation to determine eligibility. Citation: 24 CPR 570.208(a)(2)(i)(B) Condition: There was no, source documentation in the files and nothing to document how eligibility was determined relative to the size and annual income of the families, Cause: The subrecipient failed to collect and document income, Effect: It is possible that ten clients may have received assistance. Corrective Action: The City must collect and document income for the 10 clients identified and submit to HUD for review. Once reviewed, analyzed and determined to be acceptable, this finding can be closed. If the City cannot substantiate the eligibility of the clients, these funds must be repaid to HUD in the form of a wire transfer, Rehabilitation Program Management The City rehabilitates owner -occupied homes with the goal of providing safe, and decent housing for low and moderate -income residents. The extent of the rehabilitation work is determined with the goal of bringing the house up to standards with available resources. The total budgeted in PY 2011 was $195,350 and $140,179.37 was expended as of May 6, 2013. 4 / r � The purpose of this review was to determine the efficiency and effectiveness of the rehabilitation program. The review focused on the program from a management perspective. The activity was reviewed for rehabilitation productivity and the cost effectiveness of program operations. The areas of focus were program design and management, budget and productivity, rehabilitation standards, loan financing and servicing, contractor selection and oversight, beneficiary and rehabilitation data, lump sum drawdowns, escrow accounts, and other requirements. There were a total of eight families assisted with PY 2011 funds, A total of four rehabilitation files -were -rand selected•arrdTeviewezl��'he files: Client #1 A Jackson $23,763 Client #2 D. Fontenot $23,763 Client #3 E. Provost $24,000 Client #4 J. Procha $24,000 The City uses "One Roof" software to track all aspects of the project administration including but not limited to client/family eligibility, financial data, rehabilitation records, budget obligations/expenditures and contractor information. The four files also included source . documentation and eligibility calculations, property documentation, housing inspection reports and other documents. The contractor selection process is outlined in the policies and procedures manual and incorporates the City's procurement policies. There were no findings or concerns for Rehabilitation Program Management. Individual Economic Development Activities The program provides small business loans to Beaumont residents to promote economic development and spur employment and entrepreneurship opportunities. The review included documentation of eligibility, national objective, and public benefit standards. The project was classified under 24 CFR 570.201(o) and the national objective was listed as benefitting low to moderate -income limited clientele. Eligibility is determined by income and family size. The definition of income is established at 24 CFR 570.3. In PY 2011, the City obligated $100,000 and expended $75,151.85. Four projects were approved for the program year identified. A random selection of three files were reviewed for documentation of eligibility: Business Profiles; • Chi -town Dawgs is a Chicago style hot dog eatery located in Parkdale Mall, • Kingdom Konnection is a day care facility. • Hunter's Complete Care Care is a full service auto detailing shop. M Comganv, Loan Amount Expended #2034 Chi -Town Dawgs $18,067.75 $18,067 #2036 Kingdom Konnection $16,300 $16,300 #2041 Hunter's Complete Car Care $22,500 $22,500 Finding M13002: None of the three files included income documentation required to establish compliance, Citation: 24 CFR 580,208 Condition: There was no source documentation to document how eligibility was determined. Cause: There was a lack of understanding on how to document the national objective. Effect: Ineligible clients may have received assistance in the program. Corrective Action: The City must collect the income and family size documentation for each of the three files that did not contain the required information and submit to HUD for review and analysis, Once reviewed and determined to be acceptable, this finding can be closed. If the City cannot document that the loans were provided to low to moderate -income persons, these funds must be repaid to HUD. Lead Based Paint The review involved the City's overall compliance with the regulations and a review of individual rehabilitation projects. Specifically, it included program reviews, file review, and specific requirements for levels of rehabilitation assistance. The City was asked for all rehabilitation files from PY 2011 and the City's lead based paint policies. All four files contained Iead based paint information, brochures and disclosures as well as assessments signed by the homeowners. The files reviewed contained documentation of receipt by homeowners of the Lead Hazard Information Pamphlet and Notice of Lead Hazard Evaluation. The contractors had lead based paint training and certificates on file. The lead based paint training was provided by AEHS Inc. Files reviewed for Lead Based Paint: Client #1 M Jackson $23,763 Client #2 D. Fontenot $23,763 Client #3 E. Provost $24,000 Client #4 J. Procha $24,000 There were no findings in the area of Lead Based Paint, Community DeveIanment Black Grant -Recover- (CDBG-R) The limited review of CDB'G-R evaluated the extent to which the City generally complied with the American Recovery and Reinvestment Act (Recovery Act of 2009). The grant was $484,556. The City's CDBG-R projects included public facilities, homeless services and other public service projects, The program files reviewed did not indicate that the City expended any CDBG-R funds on a project expressly prohibited by the Recovery Act (i.e• aquarium, golf course or gambling), The City incorporated the "Buy American" component in contracts. The City did a great job with expending 100% of the grant by the deadline of September 30, 2012. No findings or concerns were noted for CDBG-R. 7 RESOLUTION NO. WHEREAS, in May, 2013, the Department of Housing and Urban Development (HUD) conducted its annual monitoring of the City of Beaumont's Community Development Block Grant (CDBG) Program; and WHEREAS, as a result of its annual monitoring, HUD determined a loan in the amount of $22,500 did not meet a "National Objective" of being made to low -to - moderate income individuals or to businesses in low -to -moderate areas or resulted in the creation of jobs; and WHEREAS, HUD has requested the remittance of $22,500 to a Program Line of Credit to allow the funds to be returned to the City's CDBG Program for further community development activities; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to remit $22,500 to a Community Development Block Grant Program Line of Credit. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 14th day of July, 2015. - Mayor Becky Ames - K TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: James Singletary, Chief of Police MEETING DATE: July 14, 2015 REQUESTED ACTION: Council consider a resolution authorizing the Mayor to execute a letter of intent with the South East Texas Regional Planning Commission (SETRPC) for City participation in the revision of the Regional and County: Mitigation Action Plan. BACKGROUND The Federal Emergency Management Agency (FEMA) implemented hazard mitigation planning regulations as part of the Disaster Mitigation Act of 2000. These provisions provide federal requirements for mitigation planning and offer a significant opportunity to reduce disaster losses through mitigation planning and projects at both the State and local government. Compliance with these regulations has enabled the City to participate in many federally funded mitigation activities, and is required for the City to receive federal funds for future natural disaster events. FEMA requires the plan to be updated every five years. The South East Texas Regional Planning Commission (SETRPC) agreed to sponsor a Pre - Disaster Mitigation grant application to provide the required 5yr update for the regional plan as well as the plan for Jefferson County in which the City must participate to be included. The plan takes about a year to complete due to the required steps and outreach expectations during development. If the grant is approved, a maximum of $25,000 in local match would be divided between participating jurisdictions on a per -capita basis. In the past, City official's participation in planning and meetings has more than covered the required match. The City share of the match for this process would not exceed $7,607.53 and is `expected to be paid through time City employees dedicate to the planning process. The Jefferson County Mitigation Action Plan was adopted by Beaumont in resolution #12-075 on Apiil 3, 2012. The new plan needs to be in place before July 2, 2017. FUNDING SOURCE In-kind. RECOMMENDATION Approval of resolution. A LETTER OF INTENT This letter of intent substantiates that the City of Beaumont is participating in the revision of the Regional and County Mitigation Action Plans being coordinated by the South East Texas Regional Planning Commission (SETRPC). Furthermore, the City of Beaumont: 1) Supports the Pre Disaster Mitigation Grant (PDM) funding request submitted by SETRPC on July 30, 2015. 2) Commits to contribute no less than $7,607.53 in eligible cash and/or in-kind match in the creation of the revised plan. Signed, Becky Ames Mayor City of Beaumont Date RESOLUTION NO. WHEREAS, on April 3, 2012, the City Council of the City of Beaumont, Texas approved Resolution No. 12-075 adopting the Jefferson County Mitigation Action Plan as the official plan for the City of Beaumont, Texas; and, WHEREAS, the Federal Emergency Management Agency (FEMA) requires the plan to be updated every five (5) years; and, WHEREAS, the South East Texas Regional Planning Commission (SETRPC) has agreed to sponsor a Pre -Disaster Mitigation Grant application to provide the required five (5) year update for the regional plan, as well as the plan for Jefferson County in which the City must participate to be included; and, WHEREAS, it is necessary for the Mayor to execute a Letter of Intent with SETRPC for the City's participation in the revision of the Regional and County Mitigation Action Plan; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the Mayor be and she is hereby authorized to execute a Letter of Intent with South East Texas Regional Planning Commission (SETPRC) for the City's participation in the revision of the Regional and County Mitigation Action Plan, substantially in the form attached hereto as Exhibit "A." PASSED BY THE CITY COUNCIL of the City of Beaumont this the 14th day of July, 2015. - Mayor Becky Ames - LETTER OF INTENT This letter of intent substantiates that the City of Beaumont is participating in the revision of the Regional and County Mitigation Action Plans being coordinated by the South East Texas Regional Planning Commission (SETRPC). Furthermore, the City of Beaumont: 1) Supports the Pre Disaster Mitigation Grant (PDM) funding request submitted by SETRPC on July 30, 2015. 2) Commits to contribute no less than $7,607.53 ineligible cash and/or in-kind match in the creation of the revised plan. Signed, Becky Ames Mayor City of Beaumont EXHIBIT "A" Date fAk' 1111 TEXAS REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS JULY 14, 2015 1:30 P.M. AGENDA CALL TO ORDER * Invocation Pledge Roll Call * Presentations and Recognition * Public Comment: Persons may speak on scheduled agenda items 1-4/Consent Agenda * Consent Agenda GENERAL BUSINESS 1. Consider an election of Mayor Pro Tempore 2. Consider a resolution approving the award of four, one-year contracts for the purchase of inventory materials to be used in the Water Utilities Department 3. Consider a resolution approving a three-year contract with Blue Cross Blue Shield of Texas (BCBSTX) with an option for two additional years effective January 1, 2016 for third parry administration of the City's self-funded Dual Option Preferred Provider Organization (PPO) medical and dental plans 4. Consider an ordinance authorizing the suspension of the effective date of Entergy Texas, Inc.'s proposed rate increase until October 15, 2015 COMMENTS * Councilmembers/City Manager comment on various matters * Public Comment (Persons are limited to 3 minutes) Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Mitchell Normand at 880-3777 three days prior to the meeting. i July 14, 2015 Conduct an election of Mayor Pro Tempore Article III, Section 6 of the City Charter states "The City Council shall elect one of its members as Mayor Pro Tempore for a one (1) year term. The Mayor Pro Tempore shall perform the duties of the Mayor in case of the absence or inability of the Mayor to perform the duties of his office, and, if a vacancy occurs, shall become Mayor for the unexpired term." RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT is elected Mayor Pro Tempore for a one (1) yearterm. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 14th day of July, 2015. - Mayor Becky Ames - N July 14, 2015 Consider a resolution approving the award of four, one-year contracts for the purchase of inventory materials to be used in the Water Utilities Department TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: I July 14, 2015 REQUESTED ACTION: Council consider a resolution approving the award of four, one-year contracts for the purchase of inventory materials to be used in the Water Utilities Department, in the total estimated amount of $1,346,745.60. BACKGROUND Bids were received from five (5) vendors for an annual contract for couplings, pipe fittings, valves, fire hydrants and other related materials for use by the Water Utilities Department. The materials are used in the repair and maintenance of existing water and sewer lines and installation of new service lines in order to maintain adequate water and sewer service throughout the City. Specifications required bidders to submit pricing for 189 line items, separated into fifteen (15) specific. sections. Bids were evaluated upon the lowest total price per section on an all or none basis and which provides the best value to the City. Only bidders providing pricing for every item within each section were considered. Pricing is to remain firm for the term of the contract. Specifications also required that all bids involving brass materials to quote items that are certified NSF61 lead-free compliant and are manufactured in the United States. NSF61 compliance is an EPA requirement for. municipal water systems which establishes the permissible level of lead in various components. Several years ago the Water Utilities Department established the requirement for domestic manufacture of these materials because of quality control problems found in foreign manufactured products; primarily those coming from China and Mexico. The administration recommends award of one-year contracts to the following vendors, all of who were the low bids in their respective sections,,in the amounts indicated: H.D. Supply & Waterworks, Inc., of Beaumont, $738,804.95; Rural.Pipe & Supply, Inc., of Jasper, $436,407.30; Coburn's Inc., of Beaumont, $83,231.75; ACT Pipe & Supply, Inc., of Beaumont; $88,301.60. Total estimated contract value is $1,346,745.60. This represents an approximate $18,615.58 (1.36%) reduction from the current contract. FUNDING SOURCE Water Utilities Fund. RECOMMENDATION Approval of resolution. Page 2 June 30, 2015 Water Materials Inventory H.D. Sunaly & Waterworks Section Bid Section 1 — Valve & Meter Boxes $235,028.95 Section 2 — Fire Hydrants $315,886.15 Section 3 — Mechanical Joint Restrainers $42,739.20 Section 5 — Bronze Service Saddles $18,240.15 Section 6 — Couplings $49,471.60 Section 13 — Water Meters $77,438.90 TOTAL $738,804.95 Rural Pipe & Supply Coburn's Section Bid Section 4 — Manholes $39,384.00 Section 15 — Poly Pipe Materials $43,847.75 TOTAL $83,231.75 ACT Pipe & Supply Section Bid Section 7 — Clamps 88;301.60 TOTAL $88,301.60 Total Bid $1,346,745.60 The Fifth vendor, CPR/MDN, was not the low responsible bidder on any section. Section Bid Section 8 — MJ Fittings $28,739.80 Section 9 — Tapping Sleeves $25,123.70 Section 10 — Brass Pipe Fittings $107,136.00 Section 11 —Brass Valves $175,346.00 Section 12 — Ductile Iron Valves $99,021.80 Section 14 — Poly Tubing $1,040.00 TOTAL $436,407.30 Coburn's Section Bid Section 4 — Manholes $39,384.00 Section 15 — Poly Pipe Materials $43,847.75 TOTAL $83,231.75 ACT Pipe & Supply Section Bid Section 7 — Clamps 88;301.60 TOTAL $88,301.60 Total Bid $1,346,745.60 The Fifth vendor, CPR/MDN, was not the low responsible bidder on any section. CITY OF BEAUMONT, BEAUMONT, TEXAS BEAUMONT PURCHASING DIVISION BID TABULATION TEXAS. Bid Name: ANNUAL CONTRACT FOR WATER DEPT. INVENTORY MATERIALS Bid Number: BF0415-31 Bid Opening: Thursday, June 04; 2015 Contact Person: Robert J. Hollar, Buyer II rhollar(cbci. beaumont.tx. us Phone: 409-880-3758 SECTION -1 VALVE& METER BOXES ACT Pipe & Supply HD SUPPLY- RURAL PIPE & SUPPLY COBURN'S CPR/MDN Old Castle Only Beaumont BEAUMONT _ JASPER BEAUMONT NEW CANEY ITEM No. QTY DESCRIPTION Unit Price Total Price Unit Price,,,- `'Total Price'_' Unit Price Total Price Unit Price Total Price Unit Price Total Price METER BOX LID, CI, MARKED "SEWER" I 100 DFW37C-AFIE OR EQUAL $ 34.13 $ 3,413.00 $ 33.28, $ 3,328.00, $ '33.28 $ 3,328.00 $ 33.25 $ 3,325.00 $ 31.03 $ 3,103.00 METER BOX LID, POLY, MARKED "WATER METER" DFW 36C-AF1 ET-100TTL-LID OR 2 100 EQUAL $ 25.75 $ 2,575.00 $ 25)1`0 $ , -_2 510;00,.: $ 25.10 $ 2,510.00 $ 25.00 $ 2,500.00 $ 24.40 $ 2,440.00 METER BOX LID, POLY, MARKED "WATER METER" DFW 66C-AF1ET-100TTL-LID OR 3 100 EQUAL $ 65.72 $ 6,S72.00 $. 64.06 .$ 6406:00.. $ 64.06 $ 6,406.00 $ 64.00 $ 6,400.00 $ 62.26 $ 6,226.00 BOX LID,POLY, MARKED - - rTER ATERMETER", DFW37C-AFIET- 4 1,000 TTL-LIDOREQUAL $ 36.78 $ 36,780.00 '$ ' 35.861$ . 35,860.-00' .$ 35.86 $ 35,860.00 $ 35.80 $ 35,800.00 $ 35.04 $ 35,040.00 1" METER BOX W/LID, POLY MARKED "WATER METER"DFW37F-12-AFIET- - 5 500 IOOTTLOREQUAL $ 88.92 $ 44,460.00 .$ 86.68',$; 43,340:00; $ 86.68 $ 43,340.00 $ 86.50 $ 43,250.00 $ 84.66 $ 42,330.00 I" METER BOX ONLY, DFW37F-12-BODY 6 500 OREQUAL $ 52.15 $ 26,075.00 ,$' '_ ;50`.84 )$ 25,420:00` $ 50.84 $ 25,420.00 $ 50.75 $ 25,375.00 $ 49.68 $ 24,840.00' 2" METER BOX W/LID, MARKED ' 'WATER METER, DFW65C-12-AF1ET-100 -. 7 500 ITTLOREQUAL $ 1S9.43 $ 79,715.00 $ 155.40, $ 77,700.00 $ 155.40 $ 77,700.00 $ 155.00 $ 77,500.00 $ 151.80 $ 75,900.00 8 200 �VALVEBOX, TOP 10" TYLER462-10-T $ 30.79 $ 6,158.00 $ 31_47, $ ',6,294.00' $ 31.15 $ 6,230.00 $ 32.30 $ 6,460.00 $ 31.48 $ 6,296.00 9 200 VALVE BOX, TOP, 16" TYLER 562-16-T $ 45.32 $ 9,064.00 ;$'__ 46.32, $„ 9,264.00_ $ 45.83$ 9,166.00 $ 47.70 $ 9,540.00 $ 46.31 $ 9,262.00 10 200 VALVE BOX, BOTTOM TYLER 562-248 $ 49.44 $ 9,888.00 $.. '50.53 $ , _,1.0,106.00, $ 50.00 $ 10,000.00 $ 51.90 $ 10,380.00 $ S0.52 $ 10,104.00 VALVE BOX, DROP LID (WATER) FOR 11 200 #562-B BOX (5-1/4" CI) TYLER 145-325 $ 11.85 $ 2,370.00 $'._ .12:11, $,.. 2,422.00; $ 77.98 is 2,396.00 $ 12.60 $ 2,520.00 $ 12.12 $ 2,424.00 METER VAULT, 4'x8'x4', SD, TIER 8, W/BOLTED 3 PC COVER, W/READER LID, 12 5 LABEL"WATER"HIGHLINECVA489648 $ 2,837.22 $ 14,156.10 $ ' 2;47579 $ 12,378.95 $ 2,800.00 $ 14,000.00 $ 2,850.00 $ 14,250.00 $ 4,484.70 $ 22,423.50 MANUFACTURER BID: DFW/TYLER DFW/TYLER-.`„., DFW/TYLER DFW/TYLER DFW/TYLER TOTAL - SECTION 1 $ 241,226.10 = $ 235,028:95 $ 236,356.00 $ 237,300.00 $ 240,388.50 SECTION -2 FireHyrbanls& Components ACT Pipe & Supply -HD SUPPLY RURAL PIPE & SUPPLY COBURN'S CPR/MDN American Darling or Equal Beaumont " BEAUMONT _ JASPER BEAUMONT NEW CANNY ITEM No. QTY DESCRIPTION Unit Price Total Price Unit Price . Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price FIRE HYDRANT, 3'-6" BURY B -84-B 13 170 OREQUAL $ 1,634.65 $ 277,890.50 $ 1,805.66 $ 306;962.20. $ 1,626.06 $ 276,430.20 $ - $ 2,053.57 $ 349,106.90 6" FIRE HYDRANT EXTENSIONS FOR B- 14 10 84-B OR EQUAL $ 328.51 $ 3,285.10 $ 142.27 $. 1,422.70 $ 364.97 $ 3,649.70 $ - $ 162.52 $ 11625.20 12" FIRE HYDRANT EXTENSION KIT FOR 15 10 B -84-B OR EQUAL $ 386.54 $ 3,865.40 $ , 165.73 $ 1;6,57.30; $ 426.11 $ 4,261.10 $ - $ 189.75 $ 1,897.50 18" FIRE HYDRANT EXTENSION KIT FOR 16 10 B -84-B OR EQUAL $ 437.74 $ 4,377.40 ,$., 189.20 $... .1,89 . 2 :00, $ 483.54 $ 4,835.40 $ - $ 216.09 $ 2,160.90 24"FIRE HYDRANT EXTENSION KIT FOR 17 5 B -84-B OR EQUAL $ 492.61 $ 2,463.05 $ 212.67 $ 1,06335 $ 525.22 $ 2,626.10 $ - $ 243.93 $ 1,219.65 GRADLOK ADAPTER, 6x12 ASSURED 18 10 FLOW $ 269.45 $ 2,694.50 .$ 288.86 .$ 2,888.60 $ 282.44 $ 2,824.40 $ - $ 267.57 $ 2,675.70 MANUFACTURER BID: MUELLER "AMERICAN FLOW AVK NO BID AFC TOTAL -SECTION2 $ 294,575.95 "$". 315,886:75 $ 294,626.90 $ - $ 358,685.85 SECTION -3 MECHANICAL JOINT RESTRAINER ACT Pipe & Supply HD,SUPP.LY' RURAL PIPE & SUPPLY COBURN'S CPR/MDN SMITH-13LAIRPREFERRED Beaumont BEAUMONT JASPER BEAUMONT NEW CANEY ITEM No. QTY DESCRIPTION FIRE HYDRANT, 3'-6" BURY B-84-B Unit Price Total Price Unit Pflce 'Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price 19 200 OREQUAL, $ 25.94 $ 5,188.00 '$, 25184 $ '5,1'6'&00" $ 27.49 $ 5,498.00 $ 29.30 $ 5,860.00 $ 26.79 $ 5,358.00 6" FIRE HYDRANT EXTENSIONS FOR B- 20 500 84-B OR EQUAL $ 32"71 $ 16,355.00 $ 32x57 $ 16,285:00 $ 34.42 $ 17,210.00 $ 37.70 $ 18,850.00 $ 33.77 $ 16,885.00 12" FIRE HYDRANT EXTENSION KIT FOR 21 150 B-84-B OR EQUAL $ 45.23 $ 6,784.50 '$ 45.04. ;$ : _ 6,756.00 $ 46.44 $ 6,966.00 $ 47.60 $ 7,140.00 $ 46.22 $ 6,933.00 18" FIRE HYDRANT EXTENSION KIT FOR 22 50 B-84-B OR EQUAL $ 80.30 $ 4,015.00$ 79:93w$ 3.99 , 6. . 5 $ 84.87 $ 4,243.50 $ 84.25 $ 4,212.50 $ 81.59 $ 4,079.50 24" FIRE HYDRANT EXTENSION KIT FOR 23 50 B-84-B OR EQUAL $ 163.81 $ 8,190.50 $ 163.06.'$ 8,153.00 $ 168.43 $ 8,421.50 $ 167.45 $ 8,372.50 $ 166.44 $ 8,322.00 GRADLOK ADAPTER, 6x12 ASSURED 24 10 FLOW $ 240.40 $ 2,404.00 ,,$' 23&07 ,$. 2;380.70 $ 250.38 $ 2,503.80 $ 248.15 $ 2,481.50 $ 242.98 $ 2,429.80 S/B SB star FORD S/6 MANUFACTURER BID: TOTAL- SECTION 3 $ 42,937.00 ' $, 42 739.20. $ 44,842.80 $ 46,916.50 $ 44,007.30 SECTION -4 MANHOLES& COMPONENTS ACT Pipe & Supply HD SUPPLY RURAL PIPE & SUPPLY COBURN'S CPR/MDN Beaumont BEAUMONT JASPER BEAUMONT, NEW CANEY ITEM No. QTY DESCRIPTION Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price' '. Total'Price,�,, Unit Price Total Price MANHOLE GRADE RING, 35" ID/44.5" OD, "+ 25 10 3" HEIGHT; OLD CASTLE $ 25.22 $ 252.20 S 25.25 $ 252.50 $ 23.00 $ 230.00 $ 21.75 $ 217.50 $ 18.88 $ 188.80 MANHOLE GRADE RING, FOR 24" TOP 26 10 OPENING M/H,23.5"ID OLD CASTLE $ 19.37 $ 193.70 $ 19.39 $ 193.90 $ 19.75 $ 197.50 $ 18.60' $ .' 186:00 $ 13.38 $ 133.80 MANHOLE MUD RING, CI, FOR 32" 27 10 MANHOLE TOP OPENING $ 187.37 $ 1,873.70 .$ 185.63 $ 1,856.30 $ 186.39 $ 1,863.90 .$ 185.50 $ ,'1;855:00,, $ 188.52 1 $ 1,885.20 MANHOLE MUD RING, CI, FOR 24" 28 10 MANHOLE TOP OPENING $ 139.90 $ 1,399.00 $ 138.60 $ 1,386.00 $ 139.19 $ 1,391.90 $ 138.50 $ 1;385..00, $ 140.75 $ 1,407.50 MANHOLE RISER EXTENSION, 2" CI, FOR 29 10 32" TOP OPENING M/H EAST JORDAN $ 201.66 $ 2,016.60 $ 209.31 $ 2,093.10 $ 210.19 $ 2,101.90 $ 209:20 $ 2,092:00^ $ 215.55 $ 2,155.50 MANHOLE RISER EXTENSION, 2" CI, FOR 124" - 30 10 TOP OPENING M/H EAST JORDAN $ 52.47 $ 524.70 $ 63.11 $ 631.10 $ 63.39 $ 633.90 $ . ,63.05 $ '630:50` $ 64.09 $ 640.90 MANHOLE COVER, CI, BMT LOGO, FOR 31 10 32" MANHOLE T/0 EAST JORDAN $ 142.14 $ 1,421.40 $ 165.00 $ 1,650.00 $ 165.69 $ 1,656.90 ,$ 164.90 S 1,649.00 $ 167.56 $ 1,675.60 MANHOLE COVER, CI, BMT LOGO, FOR 32 10 24" TOP OPENING MIH EAST JORDAN $ 87.55 S 875.50 $ 103.95 $ 1,039.50 $ 104.39 $ 1,043.90 =$ 103:90, ,$ 1,039.00:: $ 105.56 $ 1,055.60 - MANHOLE -3 FT, FIBERGLASS, 32" TOP - _ -- 33 10 OPENING, 48" OD $ 472.26 $ 4,722.60 $ 467.86 $ 4,678.60 $ 455.70 $ 4,557.00 $ 441.60 $ ` 4,416:00 $ 493.01 $ 4,930.10 MANHOLE -4 FT, FIBERGLASS, 32" TOP 34 10 OPENING, 48" OD $ 537.14 $ 5,371.40 $ 532.14 $ 5,321.40 $ 520.00 $ 5,200.00 $. ' 503.80 $ . 51038.00 $ 560.75 $ 5,607.50 MANHOLE -5 FT, FIBERGLASS, 32" TOP 35 10 OPENING, 48" OD $ 605.64 $ 6,056.40 $ 600.00 $ 6,000.00 $ 587.00 S 5,870.00 $ 571.00. $ 5;71'0:00, $ 632.25 $ 6,322.50 MANHOLE -6 FT, FIBERGLASS, 32" TOP 36 10 OPENING, 48" OD $ 674.73 $ 6,741.30 $ 667.86 S 6,678.60 $ 653.00 $ 6,530.00 ;$ 634.461 $.. ' 6,344.00 $ 703.76 $ 7,037.60 MANHOLE -10 FT, FIBERGLASS, 32" TOP 37 10 OPENING, 48" OD $ 940.90 $ 9,409.00 $ 932.14 $ 9,321.40 $ 910.53 $ 9,105.30 $ 882.20 $ 6,822:00 $ 982.25 $ 9,822.50 MANUFACTURER BID: OC/EJ/CONT OLD CAST/EJ/CONT EJ/LF OC/EJ/,LF EJ/CONT SOL TOTAL - SECTION 4 S 40,857.50 S 41,102.40 $ 40,382.20 $ 39,384.00: S 42,863.10 SECTION -5 BRONZE SER VICE SADDLES ACT Pipe & Supply HD SUPPLY RURAL PIPE & SUPPLY COBURN'S CPR/MDN FORDMONES PREFERRED Beaumont BEAUMONT_ ., JASPER BEAUMONT NEW CANEY ITEM No. QTY DESCRIPTION Unit Price Total Price ",Unit Price. .',Total Price,..' Unit Price Total Price Unit Price Total Price Unit Price Total Price 2" X 3/4" SERVICE SADDLE FOR PVC 38 5 PIPE, CCTIID WHINGE $ 14.25 $ 71.25 $r r 14:01 '$, - 70.05 $ 13.58 $ 67.90 $ 14.15 $ 70.75 $ 15.90 $ 79.50 2" X 1" SERVICE SADDLE FOR SDR -26 39 100 PVC PIPE, CC THD,W/HINGE $ 14.25 $ 1,425.00 `S, 14.01; '$, 1',401.00' $ 13.58 $ 1,358.00 $ 14.15 $ 1,415.00 $ 15.97 $ 1,597.00 2" X 3/4" SERVICE SADDLE, D.S. FOR CI 40 5 PIPE, CC THD $ 36.95 $ 184.75 '$ 12.42`;'$ .62.10; $ 13.58 $ 67.90 $ 15.75 $ 78.75 $ 15.90 $ 79.50 2" X V SERVICE SADDLE, D.S. FOR CI 41 25 PIPE, CC THD $ 36.95 $ 923.75 '$ '7 `17.65 $. .` 313.75! $ 13.58 $ 339:50 $ 15.75 $ 393.75 $ 15.97 $ 399:25 6" X 1" SERVICE SADDLE D.S. FOR CI, CC 42 30 THD, $ 74.38 $ 2,231.40 S. -69.59 '$ 2,087.70 $ 70.87 $ 2,126.10 $ 74.00 $ 2,220.00 $ 36.56 $ 1,096.80 6" X.1-1/2" SERVICE SADDLE D.S. FOR CI, 43 5 CCTHD $ 85.04 $ 425.20 1,,$ 79.57' =$ . 397185. $ 81.02 $ 405.10 $ 84.60 $ 423.00 $ 88.74 $ 443.70 6" X 2" SERVICE SADDLE D.S. FOR CI, CC 44 30 THD $ 93.45 $ 2,803 50$�,; ;8Z03 $„ ,2,610:90.:' $ 89.06 $ 2,671.80 $ 92.95` $ 2,788.50 $ 97.55 $ 2,926.50 8x2, SERVICE SADDLE, D.S.,CC THD, RN 45 80 8.00-9.40 $ 105.51 $ 8,440.80 ;$' - 98.35, $ 7,868.00„ $ 100.54 $ 8,043.20 $ 104.95 $ 8,396.00 $ 110.80 $ 8,864.00 8x1 CC, SERVICE SADDLE, DBL STRAP 46 40 CC THD $ 92.06 $ 3,682.40 $' 85;72; $ 3,428.80_ $ 87.75 $ 31510.00 $ 91.55 $ 3,662.00 $ 96.10 $ 3,844.00 MANUFACTURER BID: FORD MUELLER MCDONALD FORD JONES TOTAL - SECTION 5 $ 20,188.05 $` 18;240.15", $ 18,589.50 $ 19,447.75 $ 19,330.25 SECTION -6 COUPLINGS ACT Pipe & Supply HD SUPPLY RURAL PIPE & SUPPLY COBURN'S CPR/MDN SB/ROMAC/FORDAPPROVED Beaumont BEAUMONT JASPER BEAUMONT NEW CANEY ITEM No. QTY DESCRIPTION Unit Price Total Price Unit Price Total'_Price _ Unit Price Total Price Unit Price Total Price Unit Price Total Price 3/4" BOLTED COUPLING, STL PIPE SIZE , 47 200 SB411-010501-003 $ 21.14 $ 4,228.00 $ 20.84' $ 4,168.00. $ 19.43 $ 3,886.00 $ 18.90 $ 3,780.00 $ 21.63 $ 4,326.00 1x5 BOLTED CPLG STL PIPE SIZE SB 411 " 48 200 013201-003 $ 21.87 $ 4,374.00 .$ 21.56 $ 4,312.00 $ 20.23 $ 4,046.00 $ 20.60 $ 4,120.00 $ 22.40 $ 4,480.00 1-1/4x5 BP;TED C[;G. STL PIPE SIZE SB 49 30 411-016601-003 $ 22.91 $ 687.30 $ 22.59 $ - 677:70- $ 21.16 $ 634.80 $ 20.75 $ 622.50 $ 22.96 $ 688.80 1-1/2X5 BOLTED CPLG, STL PIPE SIZE 50 60 SB411-019001-003 $ 27.36 $ 1,641.60 ,$ 28.96 $ 1;617.60, $ 24.41 $ 1,464.60 $ 24.10 $ 1,446.00 $ 27.S3 $ 1,651.80 2" SMITH BLAIR 2x4 TAP BOLT P/N 421- ' 51 20D 02130295-031 $ 76.99 $ 15,398.00 $ 76.28 $ 15,256:00 $ 75.18 $ 15,036.00 $ 82.00 $ 16,400.00 $ 78.69 $ 15,738.00 6" SMITH BLAIR 6.56-7.05 & 7.00-7.60,6" . 52 50 TAP BOLT P/N 421-06560760-031 $ 168.28 $ 8,414.00 •$ 166.71 $ 8,335.50 $ 175.62 $ 8,781.00 $ 184.00 $ 9,200.00 $ 169.31 $ 8,465.50 8" SMITH BLAIR 8.54-9.15 & 9.15-9.85, 53 80 W" TAP BOLT $ 190.58 $ 15,246.40 $. 188.87 $• 15,104.80 $ 198.28 1 $ 15,862.40 $ 207.90 $ 16,632.00 $ 191.76 1 $ 15,340.80 MANUFACTURER BID: S/B S/B: ROMAC/KRAUSZ FORD/HYMAX S/B TOTAL-SECTION6 $ 49,989.30 $ 49,471.60" $ 49,710.80 $ 52,200.50 $ 50,690.90 SECTION-7CLAMPS SMITH-BLAIR PREFERRED - ACT Pipe'&,Supply,, Beaumont HD SUPPLY BEAUMONT RURAL PIPE & SUPPLY JASPER COBURN'S BEAUMONT CPR/MDN NEW CANEY ITEM No. QTY DESCRIPTION Unit Pnce :"` Total;Price• = Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price 54 100 CLAMP, 6x12.5,FCCFOR CI;RNG 6.84-7.24,$` 66:36:.$ e' ,6,636.00;_ $ 66.38 $ 6,638.00 $ 65.14 $ 6,514.00 $ 64.10 $ 6,410.00 $ 68.12 $ 6,812.00 55 400 CLAMP, 20.5, FCC RNG 2.35-2.63 $:. 26.02 "$ 1'0,408:00'; $ 26.03 $ 10,412.00 $ 26.60 $ 10,640.00 $ 27.05 $ 10,820.00 $ 27.00 $ 10,800.00 56 50 CLAMP,WO, FCC FORCI,RNG8.99-9.39 $ _1;31:20--: $ 6,560:00 $ 131.24 $ 6,562.00 $ 126.38 $ 6,319.00 $ 126.20 $ 6,310.00 $ 133.96 $ 6,698.00 57 80 CLAMP, 60.5, FCC FOR AC, RNG 7.05- 7.45 '1 42.111$ 3,368.80: $ 42.12 $ 3,369.60 $ 41.59 $ 3,327.20 $ 46.35 $ 3,708.00 $ 43.00 $ 3,440.00 58 60 CLAMP, 8x15, FCC FOR IPS RNG 8.54-8.94 '$ .;'- 91.97,;-$° 5,518.20., $ 92.00 $ 5,520.00 $ 93.11 $ 5,586.60 $ 86.20 $ 5,172.00 $ 93.94 $ 5,636.40 59 50 CLAMP,6x20FCC FOR CI, RNG 6.84-7.24 "$. 11:1.74 $ S,587:00' $ 111.77 $ 5,588.50 $ 109.67 $ 5,483.50 $ 116.75 $ 5,837.50 $ 114.10 $ 5,705.00 60 30 CLAMP, 6.12.5, FCC RNG 7.05-7.45 $ 67.44,,_.$ 2;023:20,' $ 67.46 $ 2,023.80 $ 65.14 $ 1,954.20 $ 64.10 $ 1,923.00 $ 68.51 $ 2,055.30 61 300 CLAMP, 6x7.5,FCC FOR CI, RNG6.84-724 ;$ ,'' 41.49-,_$ 12,4"47.00 $ 41.50 $ 12,450.00 $ 41.59 $ 12,477.00 $ 46.30 $ 13,890.00 $ 43.04 $ 12,912.00 62 100 CLAMP, 8x15,FCCFORCI,RNG8.99-9.39 "$ '. 94.70 $ 9,470.00 $ 94.73 $ 9,473.00 $ 93.11 $ 9,311.00 $ 86.20 $ 8,620.00 $ 97.20 $ 9,720.00 63 70 CLAMP, 6x 15, FCC FOR CI,RNG 6.84-7.24 $ 77;11 $ ,; '5,397.70 $ 77.14 $ 5,399.80 $ 77.56 $ 5,429.20 $ 70.90 $ 4,963.00 $ 78.74 $ 5,511.80 64 30 CLAMP, 8x20, FCC FOR IPS, RNG 8.564- 8.94 $ ;; 129x13: $ 3;873.90; $ 129.16 $ 3,874.80 $ 126.38 $ 3,791.40 $ 126.15 $ 3,784.50 $. 131.16 $ 3,934.80 65 40 CLAMP, 8x12.5, FCC FOR CI; RNG 8.99- 9.39 $' 79:48 S, 3,179.20 $ 79.50 $ 3,180.00 $ 76.57 $ 3,062.80 $ 75.35 $ 3,014.00 $ 80.76 $ 3,230.40 66 40 CLAMP, 80.5, FCC FOR AC;RNG 9.27-9.67 $ 50.72, $'' ,- 2,028:80 $ 50.74 $ 2,029.60 $ 47.81 $ 1,912.40 $ 47.00 $ 1,880.00 $ 51.56 $ 2,062.40 67 20 CLAMP, 12x15, FCC FOR CI; RNG 13.10- 13.50 $.. 136 27< 2,'725.40' $ 136.30 $ 2,726.00 $ 141.77 $ 2,835.40 $ 133.00$ 2,660.00 $ 138.46 $ 2,769.20 68 20 CLAMP, 12x12.5. FCC FOR CI; RNG 13.10 13.50 $; , '1.09:66 $ 2;193:20: $ 109.69 - $ 2,193.80 $ 113.69 $ 2,273.80 $ 117.75 $ 2,355.00 $ 111.38 - $ 2,227.60 69 10 CLAMP, 12x20, FCC FOR CI; RNG 13.10- 13.50 $ '. 1.79;98; S- 1,799.80' $ 180.03 $ 1,800.30 $ 187.24 $ 1,872.40 $ 185.00 $ 1,850.00 $ 182.81 $ 1,828.10 70 10 CLAMP, 20" BJ FOR CI PIPE S/B PREFERRED $ 508:54 `$ 5;085.40 $ 506.09 $ 5,060.90 $ 1,042.14 $ 10,421.40 $ 875.00 $ 8,750.00 $ 516.52 $ 5,165.20 MANUFACTURER BID:. S/B S/B ROMAC $/g TOTAL -SECTION 7 .$.."', '88,301% $ 88,302.10 $ 93,211.30 $ 91,947.00 $ 90,508.20 SECTION-8MJHMNGS DOMESTIC ONLY ACT Pipe & Supply Beaumont HD SUPPLY BEAUMONT "RURAL PIPE'&"SUPPLY JASPER, COBURN'S BEAUMONT CPR/MDN NEW CANEY ITEM No. QTY DESCRIPTION Unit Price Total Price Unit Price Total Price Unl[Prlce Total Price Unit Price Total Price Unit Price Total Price 71 30 6" BEND, MJ, 45°, DI $ 107.95 $ 3,238.50 $ 108.05 $ 3,241.50 "$ ' `,.80 40 $ .', � 2;412:00,.: $ 84.20 $ 2,526.00 $ 108.05 $ 3,241.50 72 15 6" BEND, MJ, 90-, DI $ 133.35 $ 2,000.25 $ 133.47 $ 2,002.05 ;$ .' :97.1.6' $'. "];457.40. $ 101.75 $ 1,526.25 $ 133.47 $ 2,002.05 73 10 8" bend MJ. 45', DI $ 152.98 $ 1,529.80 $ 150.98 $ 1,509.80 ;$.. 113.23' $ 1';132.36. $ 119.25 $ 1,192.50 $ 152.53 $ 1,525.30 74 10 8" bend MJ, 90°, DI $ 191.20 $ 1,912.00 $ 191.38 $ 1,913.80 $ ' .' 1'42.73 $ ., 1,42730 $ 149.25 $ 1,492.50 $ 191.38 $ 1,913.80 75 40 6" LONG SLEEVE MJ, 12" DI $ 115.00 $ 4,600.00 $ 113.94 $ 4,557.60 $. >84.49, '$ 3;37,9.60 $ 89.00 $ 3,560.00 $ 115.11 $ 4,604.40 76 20 8" LONG SLEEVE MJ, 12" DI $ 152.39 $ 3,047.80 $ 151.75 $ 3,035.00 $ 11 -1,00, ;$ ,`- 2,220.100+ $ 116.25 $ 2,325.00 $ 152.53 $, 3,050.60 77 20 6"X2"TAPPED CAP MJ DI $ 77.61 $ 1,552.20 $ 76.89 $ 1,537.80 :$ ; 62.20'j,_'_ 1;;244.00:, $ 65.00 $ 1,300.00 $ 77.68 $ 1,553.60 78 20 8"X2"TAPPEDCAPMJDI $ 104.42 $ 2,088.40 $ 103.98 $ 2,079.60 ';$ "84'-.43 $' 9x,68&60. $ 88.00 $ 1,760.00 $ 104.51 $ 2,090.20 79 20 6"X6"TEE MJxMJxSWIVEL,DI $ 215.89 $ 4,317.80 $ 214.98 $ 4,299.60 '$. 162.16 ;$ _.' 3;243;20. $ 169.00 $ 3,380.00 $ 216.09 $ 4,321.80 80 20 12" LONG SLEEVEMJ/DI $ 288.57 $ 5,771.40 $ 287.35 $ 5,747.00 $. 224.80• '$. -4,496.00 $ 234.50 $ 4,690.00 $ 288.85 $ 5,777.00 81 20 10" LONG SLEEVEMJ/DI $ 218.72 $ 4,374.40 $ 215.58 $ 4,311.60 $ 165.66.1.$,; 3,313.20$ 173.50 $ 3,470.00 $ 218.93 $ 4,378.60 82 20 12x2 MJ TAPPED CAP DI $ 179.92 $ 3,598.40 $ 177.34 $ 3,546.80 `$ ",136q3 t . •$.; ' 2,726 20= $ 143.00 $ 2,860.00 $ 180.10 $ 3,602.00 MANUFACTURER BID: TYLER TYLER STAR STAR TYLER TOTAL-SECTION 8 $ 38,030.95 $ 37,782.15 °$ 28;739:80; $ 30,082.25 1 $ 38,060.85 SECTION 9 -TAPPING SLEEVES SMITH-BLAIR PREFERRED ACT Pipe & Supply Beaumont HD SUPPLY BEAUMONT RURAL PIPE & SUPPLY JASPER COBURN'S BEAUMONT CPR/MDN NEW CANEY ITEM No. QTY DESCRIPTION Unit Price Total Price Unit Price Total Price Unit Price Total Price - Unit Price Total Price Unit Price Total Price 83 10 TAPPING SLEEVE 12x8, FOR AC PIPE $ 425.00 S 4,250.00 $ 425.10 $ 4,251.00 $ 415.98 $ 4,159.80 $ 447.00 $ 4,470.00 $ 431.67 $ 4,316.70 84 20 TAPPING SLEEVE 6x6, FOR Cl PIPE; RNG 6.84-7.30 $ 306.39 $ 6,127.80 $ 306.47 $ 6,129.40 $ 295.62 $ 5,912.40, $ 286.95 $ 5,739.00 $ 311.20 $ 6,224.00 85 10 TAPPING SLEEVE 6x6, FOR AC PIPE RNG 7.10-7.50 $ 306.39 $ 3,063.90 $ 306.47 $ 3,064.70 1 '295.62 -$ 2;956:20 $ 286.95 $ 2,869.50 $ 311.20 $ 3,112.00 86 10 TAPPING SLEEVE 8x6, FOR AC PIPE; RNG 9.20-9.60 $ 308.88 $ 3,088.80 $ 308.95 $ 3,089.50 $ 286.07; $ 21860.70 $ 301.50 $ 3,015.00 $ 313.73 $ 3,137.30 87 10 TAPPING SLEEVE 12x6, FOR CI/C900; RNG 13.16-13.56 $ 356.55 $ 3,565.50 $ 356.64 $ 3,566.40 $ 351.32 $ 3,513.20 $ 364.50 $ 32645.00 $ 362.15 $ 3,621.50 88 20 1RNG TAPPING SLEEVE 8x6, FOR Cl PIPE; 8.62-9.06 $ 308.86 1 $ 6,177.20 $ 308.93 $ 6,178.60 $ 286.07 $ 5,721.40_ $ 301.50 $ 6,030.00 1 313.71 $ 6,274.20 MANUFACTURER BID: S/B S/B ROMAC FORD S/B TOTAL - SECTION 9 S 26,273.20 $ 26,279.60 '$ 25;123.70 $ 25,768.50 $ 26,685.70 SECTION -IO BRASS PIPE FITTINGS DOMESTIC -NO LEAD ONLY ACT Pipe & Supply Beaumont HD SUPPLY BEAUMONT RURAL PIPE & SUPPLY JASPER . COBURN'S BEAUMONT CPR/MDN NEW CANEY ITEM No' QTY DESCRIPTION Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price 89 200 BUSHING, 1x3/4,MIPTxFIPT $ 5.85 $ 1,170.00 $ 5.14 $ 1,028.00 $ 5.20 $ 1,040.00: $ 5.15 $ 1,030.00 $ 5.30 $ 1,060.00 90 40 BUSHING, 1-1/2x3/4MIPTxFIPT $ 13.66 $ 546.40 $ 12.46 $ 498.40 $ 12.59 $ 503.60 $ 12.45 $ 498.00 $ 12.60 $ 504.00 91 40 BUSHING, 1-1/2x1 MIPTxFIPT $ 13.79 $ 551.60 $ 12.46 $ 498.40 $ 12.59 $ 503.60 $ 12.45 S 498.00 $ 12.60 $ 504.00 92 60 BUSHING, 20/4,MIPTxFIPT $ 17.02 $ 1,021.20 $ 15.37 $ 922.20 $ 15.53 $ 931.80 $ 15.35 $ 921.00 $ 15.85 $ 951.00 93 200 BUSHING, 2XI,MIPTxFIPT $ 16.86 $ 3,372.00 $ 15.37 $ 3,074.00 $. 15.53 $ 3,106M $ 15.35 $ 3,070.00 $ 15.85 $ 3,170.00 94 200 1 COUPLING 3/4, FIPT $ 5.40 $ 1,080.00 $ 4.93 $ 986.00 $ ,. 4.98 $. „ „996.00„ $ 4.95 $ 990.00 $ S.10 $ 1,020.00 95 100 COUPLING I", FIPT $ 9.30 $ 930.00 $ 8.41 $ 841.00 $' 8.49 $ -849.00.: $ 8.40 $ 840.00 $ 8.60 $ 860.00 96 100 COUPLING 1-1/2,FIPT $ 20.03 $ 2,003.00 $ 18.26 $ 1,826.00 $ 18.44 $ 1,844.00, $ 18.25 $ 1,825.00 $ 18.63 $ 1,863.00 97 100 COUPLING 2", FIPT $ 33.41 $ 3,341.00 $ 30.17 $ 3,017.00 $, 30.49 $ 3,049.00 $ 30.20 $ 3,020.00 $ 30.80 $ 3,080.00 98 100 ELL, 3/4" FIPT $ 6.1S $ 615.00 $ 5.61 $ S61.00 $ 5.67 $ 567.00 $ 5.55 $ SSS.00 $ S.73 $ 573.00 99 100 ELL, V, FIPT $ 10.01 $ 1,001.00 $ 9.12 $ 912.00 $ 9.22 $ 922.00, $ 9.15 $ 915.00 $ 9.31 $ 931.00 100 100 ELL, 1-1/2 FIPT $ 20.02 $ 2,002.00 $ 18.26 $ 1,826.00 S. 18:44 $ 1,844.00- $ 18.25 $ 1,825.00 $ 18.63 $ 1,863.00 101 100 ELL, 2" FIPT $ 32.31 $ 3,231.00 $ 29.46 $ 2,946.00 $ 29.77 $ 2,977.00 $ 29.45 $ 2,945.00 $ 30.10 $ 3,010.00 102 100 INIPPLE, 3/4x2 MPT $ 1.68 S 168.00 $ 1.88 $ 188.00 $ 1.59 $ 159:00 $ 1.60 $ 160.00 $ 1 1.64 $ 164.00 103 100 INIPPLE 1-1/2x4 NOT $ 7.45 $ 745.00 $ 7.60 $ 760.00 $ 7.05 $ 70S.00 $ 6.95 $ 695.00 $ 7.14 $ 714.00 104 100 NIPPLE I-1/2x6MPT $ 10.01 $ 1,001.00 $ 11.23 $ 1,123.00 $ 10.42 $ 1,042.00 $ 10.30 $ 1,030.00 $ 10.54 $ 1,054.00 105 200 NIPPLE, 3/4x6 MPT $ 4.28 $ 8S6.00 $ 4.37 $ 874.00 $ , 4.05 $ 810.00 $ 4.00 $ 800.00 $ 4.16 $ 832.00 106 200 NIPPLE, 10, MPT $ 3.25 $ 650.00 $ 3.32 $ 664.00 $ 3.09 $ 61,8.00 $ 3.05 $ 610.00 $ 3.17 $ 634.00 107 200 NIPPLE, 2x4, MPT $ 9.59 $ 1,918.00 $ 9.77 $ 1,954.00 $ 9.08 $ 1;816.00" $ 8.95 $ 1,790.00 $ 9.30 $ 1,860.00 108 200 NIPPLE, Ix6,MPT $ 6.25 $ 1,250.00 $ 6.38 $ 1,276.00 '$„ 5.92 $ 1,184.00 $5.85 $ 1,170.00 $ 6.06 $ 1,212.00 109 200 NIPPLE, 2x6, MPT $ 14.15 $ 2,830.00 $ 14.44 $ 2,888.00 $ 13.39. $ 2,678.00 $ 13.25 $ 2,650.00 1 $ 13.70 $ 2,740.00 110 100 ITEE, 3/4", FIPT $ 1.78 $ 178.00 $ 7.00 $ 700.00 $ 7.07 $ 707.00 $ 6.95 $ 695.00 $ 7.14 $ 714.00 111 100 TEE, 1"; FIPT $ 13.86 $ 1,386.00 $ 12.64 $ 1,264.00 $ 12.77 $ 1,277.00. $ 12.60 $ 1,260.00 $ 12.90 $ 1,290.00 112 100 TEE, 1-1/2), FIPT $ 26.94 $ 2,694.00 $ 24.56 $ 2,456.00 .$ 24.82 $ 21482.00 $ 24.60 $ 2,460.00 $ 25.10 $ 2,510.00 113 100 TEE, 2",FIPT $ 44.65 $ 4,465.00 $ 40.71 $ 4,071.00 $ 41.13 $ 41113:00. $ 40.60 $ 4,060.00 $ 41.56 $ 4,156.00 114 200 COUPLER, MALE 3/4" MALE X PACK JOINT CTS $ 10.66 $ 2,132.00 $ 10.03 $ 2,006.00 - $ 10.20 $ 2,040.00 $ 10.60 $ 2,120.00 $ 10.97 $ 2,194.00 115 200 COUPLER, MALE 1" MALE X PACK JOINT CTS $ 12.61 $ 2,522.00 $ 11.87 $ 2,374.00 $ A2:07 $ 2,414.00, - $ 12.55 $ 2,510.00 $ 12.98 $ 2,596.00 116 200 COUPLER, MALE 1 1/2" MALE X PACK JOINT CTS $ 34.56 $ 6,912.00 $ 32.78 $ 6,556.00 S' ', 31,58 $. •; :, ; `6,3.16.00 $ 34.30 $ 6,860.00 $ 35.87 $ 7,174.00 117 200 COUPLER, MALE 2" MALE X PACK JOIN CTS $ 50.37 $ 10,074.00 $ 47.76 $ 9,552.00 -$ 46:01 $. 9,202.00 $ 50.00 $ 10,000.00 $ 52.25 $ 10,450.00 116 200 COUPLER, FEMALE 3/4" FEMALE X PAC JOINT CTS $ 11.20 $ 2,240.00 $ 10.74 $ 2,148.00 $ `. 10.72 a .$ . " 2,144.00 $ 11.15 $ 2,230.00 $ 11.77 $ 2,354.00 119 200 COUPLER, FEMALE 1" FEMALE X PACK JOINT CTS $ 15.21 $ 3,042.00 $ 15.37 $ 3,074.00 ,$. 14:55 -$` 2,910:00 $ 15.10 $ 3,020.00 $ 16.83 $ 3,366.00 120 200 COUPLER, FEMALE 1 1/2" FEMALE X PACK JOINT CTS $ 44.21 $ 8,842.00 $ 41.91 $ 8,382.00 `$, 40.39' S. 8,078'00] $ 43.90 $ 8,780.00 $ 45.87 $ 9,174.00 121 200 COUPLER, FEMALE 2" FEMALE X PACK JOINT CTS $ 52.65 $ 10,530.00 $ 49.94 $ 9,988.00 ,$ 48.08 $, 9;616100.' $ 52.30 $ 10,460.00 $ 54.66 $ 10,932.00 122 100 UNION, 3/4 PACK JOINT X PACK JOINT CTS $ 12.93 $ 1,293.00 $ 12.23 $ 1,223.00 $ : 12.41 ,$ 1,241.00 $ 12.90 $ 1,290.00 $ 13.25 $ 1,325.00 123 100 UNION, I" PACK JOINT X PACK JOINT CTS $ 14.84 $ 1,484.00 $ 13.36 $ 1,336.00 _$ 14.21 `$ . 1 1,421":00:,• $ 14.75 $ 1,475.00 $ 14.48 $ 1,448.00 124 100 UNION, 1 1/2" PACK JOINT X PACK JOINT CTS $ 49.67 $ 4,967.00 $ 47.08 $ 4,708.00 i$ 45.36,,$ 4;536.00 $ 49.35 $ 4,935.00 $ 50.99 $ 5,099.00 125 100 UNION, 2" PACK JOINT X PACK JOINT CTS $ 67.05 $ 6,705.00 $ 63.58 $ 6,358.00 $ 61.25' 1 6;125:00 $ 66.50 $ 6,650.00 $ 68.88 $ 6,888.00 126 100 STREET ELL, 3/4",MPTxFIPT $ 8.22 $ 822.00 $ 8.65 $ 865.00 $' 7:80 $ 780.00' $ 7.70 $ 770.00 $ 7.90 $ 790.00 127 100 STREET ELL, 1",MPTxFIPT $ 13.47 $ 1,347.00 $ 14.15 $ 1,415.00 $ - 92:77, $ 1,277:00: $ 12.60 $ 1,260.00 $ 12.90 $ 1,290.00 128 100 STREET ELL, 1-1/2",MPTxFIPT $ 26.42 $ 2,642.00 $ 28.30 $ 2,830.00 '$ 25.52 $ .i, 255200" $ 25.20 $ 2,520.00 $ 25.80 $ 2,580.00 129 100 STREET ELL, 2", MPTxFIPT $ 45.63 $ 4,563.00 $ 47.95 $ 4,795.00 $ 43.25 1 4,325.00_ $ 42.75 $ 4,275.00 $ 43.70 $ 4,370.00 130 100 METER COUPLING, STRAIGHT, 3/4 MTR x 3/4MPT $ 6.92 $ 692.00 $ 6.15 $ 615.00 $ 6:62 $ 662.60 $ 6.85 $ 685.00 1 $ 6.60 $ 660.00 131 100 METER COUPLING, STRAIGHT, 1" MTR x 1" MPT $ 10.66 $ 1,066.00 $ 9.46 $ 946.00 $ 10.20. $ .. 1,020'.0, $ 10.60 $ 1,060.00 $ 10.17 $ 1,017.00 132 100 METER COUPLING, 90°, 3/4 MTR x 3/4MPT $ 10.17 $ 1,017.00 $ 9.4S $ 945.00 `t$ 9.72. $,' 972:00- $ 10.10 $ 11010.00 $ 10.16 $' 1,016.00 133 100 METER COUPLING, 90°,1"MIR xI"MPT $ 14.51 $ 1,451.00 $ 13.52 $ 1,352.00 $ 13.39= $ 1339.00, $ 14.40 $ 1,440.00 $ 14.50 $ 1,450.00 134 100 1x3/4 UNION, PACK JTxPACKJTCTS $ 15.07 $ 1,507.00 $ 13.64 $ 1,364.00 -$' 14.42. $ < .1,442.00 $. 14.95 1 $ 1,495.00 $ 14.64 $ 1,464.00 MANUFACTURER BID: FORD/MERIT I LEE/MUELLER V MERIT/MCDONALD- MERIT/FORD i MERIT/JONES TOTAL -SECTION 10 $ 114,855.20 1 $ 109,986.00 -$, 1'07,136.00; $ 111,157.00 1 $ 114,906.00 SECTION -11 BRASS VALVES (FULL PORT) ACT Pipe & Supply HD SUPPLY RURALTIPE & SUPPLY... COBURN'S CPR/MDN DOMESTIC NO -LEAD ONLY Beaumont BEAUMONT - 'JASPER. BEAUMONT NEW CANEY ITEM No. QTY DESCRIPTION Unit Price Total Price Unit Price Total Price Unit Prlce Total Price, " Unit Price Total Price Unit Price Total Price CORP, 3/4" BALL STOP; BRASS, CC X 135 400 PACJT $ 34.39 $ 13,756.00 $ 31.67 $ 12,668.00 $ 31.69 $ 12,676.00 S 34.25 $ 13,700.00 $ 34.67 $ 13,868.00 136 400 CORP, 1" BALL STOP; BRASS,CCxPACJT $ 45.22 $ 18,088.00 $ 41.67 $ 16,668.00 $ . , ,41: 30. $, , ;16,520:00. $ 44.95 $ 17,980.00 $ 45.61 $ 18,244.00 CORP, 1-1/2 BALL STOP, BRASS, CCxPACJT JONES JI 937-1-1/2 OR 137 50 MCDONALD 5133-457ONLY $ 100.71 $ 5,035.50 $ 94.05 $ 4,702.50 '$ _ `_ 90.36" $' 4,518.00'. $ 100.50 $ 5,02S.00 $ 101.35 $ 5,067.50 CORP, 2" BALL STOP, BRASS, CCxPACJT JONES 11937-2 OR MCDONALD 5133439 138 200 ONLY $ 166.55 $ 33,310.00 $ 155.53 $ 31,106.00 ,$ , 149:45 '$, ' 29;890.00 $ 166.00 $ 33,200.00 $ 170.72 $ 34,144.00 CURB STOP,3/4", BALL, T -HEAD, 139 200 FIPTxFIPT $ 38.07 $ 7,614.00 $ 36.30 $ 7,260.00$ .34 77 $'; 6954.00 $ 36.35 $ 7,270.00 $ 38.13 $ 7,626.00 140 200 CURB STOP.1",BALL, T-HEAD,FIPTxFIPT $ 58.34 $ 11,668.00 $ 55.31 $ 11,062.00 $ '�53.29 $ 0;658:00 $ 56.50 $ 11,300.00 $ 59.24 $ 11,848.00 CURB STOP, I-1/2", BALL, T -HEA. 141 200 FIPTxFIPT $ 117.91 $ 23,582.40 $ 110.76 $ 22,152.00 $ '105.26 $ 21,052.00 $ 115.75 $ 23,150.00 $ 122.20 $ 24,440.00 CURB STOP, 2", BALL, T -HEAD, - 142 200 FIl'TxFJPT $ 171.75 $ 34,350.00 $ 161.27 $ 32,254.00:$ 1.53'27 $';:_,., -:30,654.00'. $ 169.00 $ 33,800.00 $ 178.83 $ 35,766.00 BALL, 3/4" ANGLE STOP, BRASS, 143 100 LOCKWING, FIPT X 3/4 METER $ 49.07 $ 4,907.00 $ 44.32 $ 4,432.00 '$ 44.81. $+ 4,481 00. $ 48.80 $ 4,880.00 $ 48.22 $ 4,822.00 BALL, 1" ANGLE STOP, BRASS, LOCK 144 100 WINGFIPTX1"METER $ 73.94 $ 7,394.00 $ 66.75 $ 6,675.00 `$ 67.54'- $_ 6,754.00+ $ 73.50 $ 7,350.00 $ 72.66 $ 7,266.00 BALL, 1 1/2" ANGLE STOP, BRASS - 145 100 LOCKWING FIPT X FLG $ 160.47 $ 16,047.00 $ 150.53 $ 15,OS3.00 ,$ 143.07, $ ,_ 1:4307.00' $ 159.00 $ 15,900.00 $ 166.76 $ 16,676.00 BALL, 2" ANGLE STOP, BRASS, 146 100 LOCKWING;FIPTxFLG $ 189.35 $ 18,935.00 $ 177.61 $ 17,761.00 $ 76$ 82 -$ .. 161882.00` $ 188.00 $ 18,800.00 $ 196.76 $ 19,676.00 MANUFACTURER BID: FORD/JONES MUELLER MCDONALD FORD JONES TOTAL - SECTION II $ 194,686.90 $ 187,793.50 ;4', I 751346.00�;j $ 192,355.00 1 $ 199,443.50 SECTION 12- VALVES DUCTILE IRON AMERICAN FLOW OR EQUAL ACT Pipe & Supply Beaumont HD SUPPLY BEAUMONT RURAL.PIPE'4 SUPPLY' ' , JASPER - COBURN'S BEAUMONT CPR/MDN NEW CANEY ITEM No. QTY DESCRIPTION Unit Price Total Price Unit Price Total Price Unit Prlce TotalTrlce, Unit Price Total Price Unit Price Total Price 147 50 GATE VALVE 6", DI, MJ x MJ $ 434.09 $ 21,704.50 $ 477.91 $ 23,895.50 :$ 42492, �$ { 21;246600` $ 449.85 $ 22,492.50 $ 573.72 $ 28,686.00 148 20 GATE VALVE 8",DI, MJ X MJ $ 691.36 $ 13,827.20 $ 760.55 $ 15,211.00 '$ . 6,84:18. $ 13,683.60; $ 724.50 $ 14,490.00 $ 913.03 $ 18,260.60 149 10 GATE VALVE IO",DI,MJX MJ $ 1,077.97 $ 10,779.70 $ 1,161.14 $ 11,611.40 $ 1,066.98 $ 10,669.80 $ 1,130.00 $ 11,300.00 $ 1,423.28 $ 14,232.80 I50 5 GATE VALVE I2",DI,MJX MJ $ 1,364.02 $ 6,820.10 $ 1,469.28 $ 7,346.40 $'.,, 1.;349.96':$ 6,749.80 $ 1,429.00 $ 7,145.00 $ 1,800.97 $ 9,004.85 151 50 GATE VALVE 6", DI, MJ x FLG $ 434.09 $ 21,704.50 $ 477.91 $ 23,895.50 .$ 429 51 $. 21,475.50 $ 454.00 $ 22,700.00 $ 573.72 $ 28,686.00 152 20 GATE VALVE 8", DI, MJ x FLG $ 678.33 $ 13,566.60 $ 746.48 $ 14,929.60 ;,$ 671.18 $' 13;423.60, $ 710.00 $ 14,200.00 $ 896.14 $ 17,922.80 153 5 GATE VALVE 10", DI, MJ x FLG $ 1,077.97 $ 5,389.85 $ 1,161.14 $ 5,805.70 -$ : 1„066.89 '$' ” 5;334:45'- $ 1,130.00 $ 5,650.00 $ 1,423.28 $ 7,116.40 154 5 GATE VALVE I2",DI, MJxFLG $ 1,301.45 $ 6,507.25 $ 1,402.47 $ 7,012.35 $. 1,28.7:81; `$ 6,439.05 $ 1,360.00 $ 6,800.00 $ 1,719.09 $ 8,595.45 MANUFACTURER BID: MUELLER AMERICAN FLOW EASTJORDAN' EASTJORDAN AMERICAN FLOW TOTAL-SECTION 12 $ 100,299.70 $ 109,707.45 ;$ 99,021'.80, $ 104,777.50 $ 132,504.90 SECTION I3 -WATER METERS& COMPONENTS NEPTUNE ONLY ACT Pipe & Supply Beaumont HD,SUPPLY. BEAUMONT RURAL PIPE & SUPPLY JASPER COBURN'S BEAUMONT CPR/MON NEW CANEY ITEM No. QTY DESCRIPTION Unit Price Total Price .'Unit Price', Total'Price`,, Unit Price Total Price Unit Price Total Price Unit Price Total Price 155 50 METER, BRASS, 5/8" NEPTUNE ED2B11R7G8SG61ELECTRONIC REG $ - $ ,105.8,8' $ 5,294.00' $ 100.16 $ 5,008.00 $ - $ _ 156 50 METER, BRASS, 1" NEPTUNE ED2FI1R7G8SG61ELECTRONIC REG $ - $_ .'200.00 $.. 10,006.00• $ 212.66 S 10,633.00 $ - g _ 157 10 METER, BRASS, 1-1/2" NEPTUNE ED2HP,7G8SG61 ELECTRONIC REG $ - ,$:: - 38235 $.- '3,823:50 $ 321.32 $ 3,213.20 $ - $ _ 158 20 METER, BRASS, 2" NEPTUNE ED2J11R7G8SG61ELECTRONIC REG $ - $'. 494.12 .$ 9,882.40, $ 435.72 $ 8,714.40 $ - $ - 159 100 ADAPTER, 3/4" FLARE x COMP CAMBRIDGE117NL.B3P3 $ - - $; ". 1.2.71 $, 1,273.00_ $ 12.38 $ 1,238.00 $ - $ - 160 100 ADAPTER, 1" FLARE x COMP CAMBRIDGE 117NL-B4P4 $ - '$ . 18.85 $ • '. •I 885J00: $ 18.20 $ 1,820.00 $ - $ - 161 50 REGISTER ELECTRONIC READ R72012S 15 10 SIB" $ - $ - 88.24. $ - 4,41 2.o6 $ 54.00 $ 2,700.00 $ - $ - 162 50 REGISTER ELECTRONIC READ R72G32S1510 1" 88:24 $.- .4,412.00 $ 54.00 $ 2,700.00 $ - $ _ 163 50 REGISTER ELECTRONIC READ R72G42S15101-1/2" $ -$, ,88;24 $," 41412.00, $ 66.00 $ 3,300.00 $ - $ _ 164 50 REGISTER ELECTRONIC READ R72G52SI5102" $ - 'S _ '88.24; $ 4,'414.001' $ 64.00 $ 3,200.00 $ - $ _ 165 200 FLANGE, I- I/2,METER, FIPT $ - $ = '32.01 $ „6,402.00`, $ 28.51 $ 5,702.00 $ - $ _ 166 200 FLANGE, 2"METER, FIPT $ - $, 42.39 S $ 38.15 $ 7,630.00 $ - $ _ 167 100 SW CHK 1" BRASS, 2009 WOG, FIPT $ - $' 21.06 $ 2,106.00 $ 71.29 $ 7,129.00 $ - $ _ 168 100 SW CHK, 1-1/2" BRASS, 2001! WOG, FIPT $ - �$ 41 •!84 $ �_ ..4.1.84.00. $ 117.84 $ 11,784.00 $ - $ _ 169 100 SW CHK, 2" BRASS, 2009 WOG, FIPT $ - $:,' 64:63' ;$ 6,463.00' $ 172.77 $ 17,277.00 $ - $ _ MANUFACTURER BID: NO BID NEPTUNE ` BADGER/MERIT/NISCO NO BID NO BID TOTAL -SECTION 13 $ - $' 77;438.90 $ 92,048.60 1 $ _ SECTION14-POLY TUBING ACT Pipe & Supply Beaumont HD SUPPLYRURAL BEAUMONT PIPE -& SUPPLY "JASPER COBURN'S BEAUMONT CPR/MDN NEW CANEY 'ITEM No. QTY DESCRIPTION Unit Price Total Price Unit Price Total Price Unit Price Total Prlce '- Unit Price Total Price Unit Price Total Price 170 5 3/4" x 100 FT $ 19.00 $ 95.00 $ 18.00 $ 90.00 $ 18,00 ,-$ " " , , 90.00 $ 19.00 $ 95.00 $ 21.00 $ 105.00 171 5 1" X 30OFT $ 90.00 $ 450.00 $ 90.00 $ 450.00 '$ 30.00. $! `1"50.00: $ 96.00 $ 480.00 $ 108.00 $ 540.00 172 5 1-1/2"X 100 FT $ 59.00 $ 295.00 $ 60.00 $ 300.00 V 59.00 "$ 295.00. $ 69.00 $ 345.00 $65.00 _i_325.00 173 5 2" X 100 FT $ 101.00 $ 505.00 $ 103.00 $ 515.00 $ A 01.00' $ .: -505.00,. $ 110.00 $ 550.00 $ 110.00 $ 550.00 MANUFACTURER BID: HANCOR ADS ADS SILVERLINE ADS TOTAL -SECTION 14 $1,345.00 $ 1,355.00 $ Y(040'.00; $ 1,470.00 1 $ 1,520.00 ACT Pipe & Supply Beaumont HD SUPPLY BEAUMONT RURAL PIPE & SUPPLY JASPER COBURN'S BEAUMONT CPR/MDN NEW CANEY SECTION I5-POLYPIPE HATERM LS ITEM No. QTY DESCRIPTION Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price DIPS ELECTRO FUSION CPLG, 6", ` 174 8 CENTRAL 26006 OR EQUAL $ - $ 87.90 $ 703.20 $ 122.14 $ 977.12 $ 90.00 $ 720.00 $ 127.40 $ 1,019.20 DIPS ELECTRO FUSION CPLG, 8", 175 6 CENTRAL 26008 OR EQUAL $ - $ 120.83 $ 724.98 1 $ 167.88 $ 1,007.28 $ 124.00 $ 744.00 $ 175.00 $ . 1,050.00 6 x 1 TAP TEE WBUTT FUSION OUTLET, 176 200 CENTRAL 26001 OR EQUAL $ - $ 9.60 $ 1,920.00 $ 18.85 $ 3,770.00 4. -- ,10.00 $ - 21000:00 $ 10.55 1 $ 2,110.00 6 x 2 TAP TEE WBUTT FUSION OUTLET, 177 40 CENTRAL 26002 OR EQUAL S - $ 72.78 $ 2,911.20 $ 155.13 $ 6,205.20 $. 74.50 $ 2,980.00,$ 84.30 $ 3,372.00 1 IPS x 1 MPT SOCKET FUSION CPLG, 178 300 CENTRAL 10008463 OR EQUAL $ - $ 13.24 $ 3,972.00 $ 18.20 $ 5,460.00 $ 13.75 $ 4,125.00 S 399.00 8 x 1 TAP TEE WBUTT FUSTION ,- 179 100 OUTLET, CENTRAL 28001 OR EQUAL $ - $ 9.60 S 960.00 $ 18.85 $ 1,885.00 $.. 11.00 .$ 1,100.00. $ 70.55 S 1,055.00 8 x 2 TAP TEE WBUTT FUSION OUTLET, 180 40 CENTRAL 28002 OR EQUAL $ - $ 72.78 $ 2,911.20 $ 155.13 $ 6,205.20 $ 74.50 $ 2,980.00 $ 84.30 $ 3,372.00 6x6 PIPE STIFFENER JCM 230 5.75 ID P/N 181 100 230-06-5.570JCMONLY $ - $ 37.22 $ 3,722.00 $ 55.00 $ 5,500.00 $ 37.00 $ 3,700.00 $ 580.00 8x6 PIPE STIFFENER, JCM 230 7.306 ID 182 100 P/N 230-09-7.360 JCM ONLY $ - $ 40.56 $ 4,056.00 $ 65.00 $ 6,500.00 $ 40.00 $ 4,000.00 $ 766.00 6 x 7-1/2 FULL CIRCLE CLAMP FOR DIPS " POLY W/SPRING WASHERS 183 25 BLAIR/ROMAC OR EQUAL $ - $ 55.27 $ 1,381.75 $ 70.28 $ 1,757.00 $ 69.50 $ . 1,737:50. $ 54.13 $ 1,353.25 6 x 12 FULL CIRCLE CLAMP FOR DIPS .' POLY W/SPRING WASHERS 184 25 BLAUVROMAC OR EQUAL $ - $ 89.23 S 2,230.75 $ 110.28 $ 2,757.00 $ 110.00 $ 2,750.00 $ 87.39 $ 2,184.75 POLY TUBING 1 "x500 FT, IPS SDR 11 _ 185 25 PE3408 BLACK 4 100 SERIES $ - $ 185.00 $ 4,625.00 $ 165.00 $ 4,125.00 $ 200.00 .$ 5,000.00 $ 2,925.00 POLY TUBING 2x500 FT, IPS SDR 11 186 25 PE3408, BLACK 4100 SERIES $ - $ 605.00 S 15,125.00 $ 505.00 $ 12,625.00 $ 450.00 $ 11,250.00 $ 2,825.00 187 25 SF CPLG 1" IPS SDR 11 PE3408 BLACK $ - $ 1.00 $ 25.00 $ 2.26 $ 56.50 $ 1.95 $ 48.75. $ 1.35 $ 33.75 188 25 SF CPLG 2" IPS SDR 11 PE3408, BLACK $ - $ 1.50 $ 37.50 $ 3.33 S 83.25 S_ 2.50. $ 62.50 $ 3.54 $ 88.50 189 25 FUSION CPLG 2" IPSx2" MPT SOCKET $ - $ 25.00 $ 625.00,.$ 44.65 S 1,116.25 •$ 26.00 $ 650.00 $ 34.03 $ 850.75 MANUFACTURER BID: NO BID CENTRAL/JEM/SB CENTRAL/ADS CAJESKE/ADS/JCM TOTAL -SECTION 15 $ - $ 45,930.58 $ 60,029.80 $ 43,847.75. $ 23,984.20 TOTAL BID $1,253,566.45 $1,381,043.73 $1,366,205.20 $996,653.75` $1,383,579.25 TOTALAWARDED $88,301.60 $ 738,804.95 1 $ 436,407.30 $ 83,231.75 $ - Total Award: $1,346,745.60 SECTION REJECTED DUE TO VENDOR PRICING ERRORS RESOLUTION NO. WHEREAS, bids were received for a one (1) year contract for purchasing couplings, pipe fittings, valves, fire hydrants and other related materials for use by the Water Utilities Department; and, WHEREAS, various vendors submitted bids reflecting estimated total costs in the amounts shown below: H.D. Sunnly & Waterworks Section Bid Section 1 — Valve & Meter Boxes $235,028.95 Section 2 — Fire Hydrants $315,886.15 Section 3 — Mechanical Joint Restrainers $42,739.20 Section 5 — Bronze Service Saddles $18,240.15 Section 6 — Couplings $49,471.60 Section 13 — Water Meters $77,438.90 TOTAL $738,804:95 Rural Pine & Sunnly Section Bid Section 8 — MJ Fittings $28,739.80 Section 9 — Tapping Sleeves $25,123.70 Section 10 — Brass Pipe Fittings $107,136.00 Section 11 — Brass Valves $175,346.00 Section 12 — Ductile Iron Valves $99,021.80 Section 14 — Poly Tubing $1,040.00 TOTAL $436,407.30 Coburn's Section Bid Section 4 — Manholes $39,384.00 Section 15 — Poly Pipe Materials $43,847.75 TOTAL $83,231.75 J ; and, ACT Pipe & Supply Section Bid Section 7 — Clamps 88,301.60 TOTAL $88,301.60 Total Bid $1,346,745.60 WHEREAS, the fifth vendor, CPR/MDN was not the low responsible bidder on any section; and, WHEREAS, City Council is of the opinion that the bids submitted by the four (4) vendors listed above, in the amounts shown based upon submitted unit pricing, for an estimated total contract expenditure of $1,346,745.60, should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT'the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bids for a one (1) year contract for purchasing couplings, pipe fittings, valves, fire hydrants and other related materials for use by the Water Utilities Department submitted by the four (4) vendors listed above, based upon unit pricing, for an estimated total contract expenditure of $1,346,745.60, be accepted by the City of Beaumont; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute contracts with. the vendors listed above for the purposes described herein. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 14th day of July, 2015. - Mayor Becky Ames - 3 July 14, 2015 Consider a resolution approving a three-year contract with Blue Cross Blue Shield of Texas (BCBSTX) with an option for two additional years effective January 1, 2016 for third party administration of the City's self-funded Dual Option Preferred Provider Organization (PPO) medical and dental plans t TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: July 14, 2015 REQUESTED ACTION: Council consider authorizing a resolution approving a three-year contract with Blue Cross Blue Shield of Texas (BCBSTX) with an option for two additional years effective January 1, 2016 for third party administration of the City's self-funded Dual Option Preferred Provider Organization (PPO) medical and dental plans. BACKGROUND The City offers medical and dental benefits to 1239 full-time employees and medical benefits to 227 retirees. As medical costs continue to rise, the City faces a challenge in providing the same level of medical benefits as in previous years. The City currently offers a self-funded Dual Option Preferred Provider Organization (PPO). In March 2015, City staff began working with the City's health benefit consultant, Holmes Murphy & Associates, to request bid proposals for the City's medical and dental plans for 2016. Six (6) medical and five (5) dental proposals were received and City staff along with Holmes Murphy requested additional information from the top three (3) finalists which were Blue Cross Blue Shield of Texas, Aetna, and Cigna. After analyzing and negotiating with the finalists, City staff and Holmes Murphy concluded that BCBSTX, the incumbent carrier, offered the most cost effective plans with an extensive provider network and deep provider discounts. Initial renewal administrative rates projected by BCBSTX for the PPO plan increased 1%. Final negotiated rates by Holmes Murphy & Associates resulted in the PPO plan's administrative cost decreasing by 7.82%. Administrative costs for the' next three years are projected to decrease because of the new renewal rates. The Dual Option PPO plan consists of the following two plans: PLAN DESIGN PREMIUM PPO PLAN STANDARD PPO PLAN Coinsurance 80% 80% Deductible $500 $1500 Out of Pocket Maximum $4000 $5000 Primary Care Office Visit $20 Deductible/80% Specialist Office Visit $30 Deductible/80% The final negotiated rates are lower than the projected industry trend of 8%. Staff recommends approval of the following rates to be paid by the City for the Dual Option PPO and Dental administration effective January 1, 2016: FUNDING SOURCE Employee Benefits Fund. RECOMMENDATION Approval of resolution. 2015 Monthly PPO Administration Rates 2016 Monthly PPO Administration Rates Employee Only $52.07 $48.00 Employee + 1 Dependent $52.07 $48.00 Employee + Family $52.07 $48.00 FUNDING SOURCE Employee Benefits Fund. RECOMMENDATION Approval of resolution. 2015 Monthly Dental Rates 2016 Monthly Dental Rates Employee Only $5.66 $3.80 Employee + 1 Dependent $5.66 $3.80 Employee + Family $5.66 $3.80 FUNDING SOURCE Employee Benefits Fund. RECOMMENDATION Approval of resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to enter into a three-year contract with Blue Cross Blue Shield of Texas (BCBSTX), with an option for two (2) additional years, for third party administration of the City's self-funded Dual Option Preferred Provider Organization (PPO) medical plan and self-funded dental plan effective January 1, 2016. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 14th day of July, 2015. - Mayor Becky Ames - 11 July 14, 2015 Consider an ordinance authorizing the suspension of the effective date of Entergy Texas, Inc.'s proposed rate increase until October 15, 2015 TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tyrone E. Cooper, City Attorney MEETING DATE: July 14, 2015 REQUESTED ACTION: Council consider an ordinance authorizing the suspension of the effective date of Entergy Texas, Inc.'s proposed rate increase until October 15, 2015. BACKGROUND On June 12, 2015, Entergy Texas, Inc. (Entergy) filed with the City of Beaumont its Statement of Intent to change rates in the Beaumont service area. It is anticipated that this request would increase base rates and riders an estimated $75.3 million annually. For an average residential customer using 1,000 kw hours of electricity per month, the proposed increase of $35.3 million in residential revenue would mean an increase of $6.81 per month. The proposal includes a revenue increase in street lighting tariffs of approximately $2.9 million. Also included in the request is $56 million which is intended to cover capital investment, operating expenses and taxes related to Entergy's proposed acquisition of the Union Power Station in El Dorado, Arkansas. Each city retaining exclusive original jurisdiction over electric rates and services has a responsibility to determine whether the requested increase allows for a reasonable rate. The proposed ordinance authorizes the suspension of the effective date of the request for a period of ninety (90) days or until October 15, 2015 to allow for an opportunity to review the rate increase filing package to determine if the request is reasonable. If a timely determination isnot made to suspend the effective date of the request, the increase will become effective as a matter of law on July 17, 2015. The ordinance also provides for the hiring of the Lawton Law Firm, P.C. and rate consultants who represent the interest of the City in coordination with the Steering Committee of Cities within the Entergy service area. FUNDING SOURCE The reasonable expenses associated with rate cases are reimbursable by the company. RECOMMENDATION Approval of ordinance. .J ORDINANCE NO. ORDINANCE OF THE CITY OF BEAUMONT, TEXAS, AUTHORIZING THE SUSPENSION OF THE EFFECTIVE DATE FOR AN ADDITIONAL NINETY (90) DAYS BEYOND THE JULY 17, 2015, EFFECTIVE DATE PROPOSED BY ENTERGY TEXAS, INC., IN CONNECTION WITH ITS RATE INCREASE APPLICATION ENTITLED "APPLICATION OF ENTERGY TEXAS, INC. FOR AUTHORITY TO CHANGE RATES," FILED ON JUNE 12, 2015; AUTHORIZING THE HIRING OF LAWYERS AND RATE EXPERTS; AUTHORIZING THE CITY'S PARTICIPATION TO THE FULL EXTENT PERMITTED BY LAW AT THE PUBLIC UTILITY COMMISSION OF TEXAS; REQUIRING REIMBURSEMENT OF MUNICIPAL RATE CASE EXPENSES; FINDING THAT THE MEETING COMPLIES WITH THE OPEN MEETINGS ACT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, on or about June 12, 2015, Entergy Texas, Inc. ("Entergy"), filed a Statement of Intent with the City to increase electric rates and implement tariff riders and surcharges in the Entergy Service Area; and, WHEREAS, cities have exclusive original jurisdiction over the rates, operations and services of an electric utility in areas in the municipality pursuant to the Public Utility Regulatory Act §33.001(a); and, WHEREAS, Public Utility Regulatory Act §33.021 requires a local regulatory authority to make a reasonable determination of rate base, expenses, investment and rate of return and retain the necessary personnel to determine reasonable rates; and, WHEREAS, the City's reasonable cost for regulatory expenses in ratemaking proceedings shall be reimbursed by the electric utility under Public Utility Regulatory Act §33.023; and, WHEREAS, given the complexity of the proposed rate increase and the need. to fully review the proposed base rate and riders, it is necessary to suspend the effective date for implementing the proposed rates until at least October 15, 2015, in order to allow the City's rate experts sufficient time to determine the merits of Entergy's proposed rates; and, WHEREAS, in order to maximize the efficient use of resources and expertise in reviewing, analyzing, and investigating Entergy's $75.3 million base rate increase request and Entergy's proposed surcharges and riders, the City's efforts will be coordinated with similarly situated municipalities through the Entergy Texas, Inc. Cities Service Area Steering Committee; and, WHEREAS, the City will join with other Entergy service area municipalities in a steering committee in order to coordinate the hiring and direction of counsel and consultants working on behalf of the steering committee and the City; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT THAT: Section 1. That the statement and findings set out in the preamble to this ordinance are hereby in all things approved and adopted. Section 2. The effective date of Entergy's proposed rate increase, and the proposed tariffs related thereto, is hereby suspended for an additional ninety (90) days until October 15, 2015, in order to complete the review and investigation by City's experts. Section 3. The City is authorized to join with other municipalities as part of the Entergy Texas, Inc. Service Area Steering Committee with the understanding that the steering committee will provide direction and guidance to the lawyers who are representing said cities. Section 4. The City employs The Lawton Law Firm, P.C., to represent the City with regard to Entergy's proposed rate increase before local and state regulatory authorities and any court of law and authorizes counsel to employ such rate experts as are recommended by the Cities' Steering Committee. Section 5. The Steering Committee shall review the invoices. of the lawyers and rate experts for reasonableness. Section 6. City's legal representatives shall have the right to obtain additional information from Entergy through the service of requests for information. Section 7. Entergy shall reimburse the City, for the reasonable costs of attorney and consultant expenses related thereto, upon the presentation of invoices reviewed by the Steering Committee. Section 8. The meeting at which this Ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. Section 9. This Ordinance shall become effective from and after its passage. PASSED BY THE CITY COUNCIL of the City 'of Beaumont this the 14th day of July, 2015. - Mayor Becky Ames - ATTEST: