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PACKET MAR 24 2015A42AUZAA "*KkJ TEXAS REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS MARCH 24, 2015 1:30 P.M. AGENDA CALL TO ORDER * Invocation Pledge Roll Call * Presentations and Recognition * Public Comment: Persons may speak on scheduled agenda items 1-2/Consent Agenda * Consent Agenda GENERAL BUSINESS 1. Consider authorizing the City Manager to apply to the Texas Department of Housing and Community Affairs for Emergency Solutions Grant funds 2. Consider a resolution approving the renewal of an annual maintenance agreement from SunGard Public Sector for use by Police.. Fire and EMS COMMENTS * Councilmembers/City Manager comment on various matters * Public Comment (Persons are limited to 3 minutes) EXECUTIVE SESSION * Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: United States of America vs. City of Beaumont, Texas Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Mitchell Normand at 880-3777 three days prior to the meeting. 1 March 24, 2015 Consider authorizing the City Manager to apply to the Texas Department of Housing and Community Affairs for Emergency Solutions Grant funds TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Chris Boone, Planning & Community Development Director MEETING DATE: March 24, 2015 REQUESTED ACTION: Council authorize the City Manager to apply to the Texas Department of Housing and Community Affairs (TDHCA) for Emergency Solutions Grant (ESG) funds. BACKGROUND Given the extent of the homeless problem within our community, we are recommending that an application be made to the Texas Department of Housing and Community Affairs (TDHCA) for Emergency Solution Grant funds. As the lead agency under the application, the City would accept applications from various local providers, to act as sub -recipients of the program, providing services directly to the homeless. This competitive process would be similar to the recently -administered Homeless Prevention and Rapid Rehousing (HPRP) Program that the City administered over the last two years. If awarded, a call for applications will be made and submitted to the Community Development Advisory Committee for consideration and recommendation to City Council for final award. We expect the grant amount to be $266,735. FUNDING SOURCE U.S. Department of Housing and Urban Development (HUD), administered through the Texas Department of Housing and Community Affairs (TDHCA). RECOMMENDATION Approval of resolution RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to apply for funding in an amount up to $266,735 in Emergency Solutions Grant (ESG) funding through the Texas Department of Housing and Community Affairs (TDHCA) to provide services for the homeless. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 24th day of March, 2015. - Mayor Becky Ames - OA March 24, 2015 Consider a resolution approving the renewal of an annual maintenance agreement from SunGard Public Sector for use by Police, Fire and EMS BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Bart Bartkowiak, Chief Technology Officer 313 MEETING DATE: March 24, 2015 REQUESTED ACTION: Council consider a resolution for the renewal of an annual maintenance agreement from SunGard Public Sector in the amount of $233,531.58 for use by Police, Fire, and EMS. BACKGROUND SunGard Public Sector software is used by Police, Fire, and EMS for dispatching of emergency personnel, records management for Police, miscellaneous reporting, case management, and numerous other essential functions for Public Safety. This purchase is exempt from competitive bidding since it is available from only one (1) source having exclusive rights to modify and maintain the software. The software maintenance agreement provides twenty-four/seven unlimited telephone support for 911 dispatching; Monday — Friday, 8 — 5 support for mobile computers, electronic field reporting, and all records management applications, and provides annual software upgrades. This agreement is for an annual period beginning January 2015. FUNDING SOURCE General Fund — Information Technology and Confiscated Goods — Police. RECOMMENDATION Approval of resolution. SUNGAiRG` PUBLIC SECTOR 1000 Business Center Drive Lake Mary, FL 32746 800-727-8088 www.sungardps.com Bill To: City of Beaumont (OSSI) 801 Main Street, Suite 350 BEAUMONT, TX 77701 United States Attn: Angela Wright 409-880-3189 Invoice Company Document No Date Page LG 93119 19/Dec/2014 1 of 8 Ship To: City of Beaumont (OSSI) 801 Main Street, Suite 350 BEAUMONT, TX 77701 United States Attn: Angela Wright 409-880-3189 Customer Grp/No. Customer Name Customer PO Number Currency Terms Due Date 1 5650LG City of Beaumont (OSSI) USD NET30 18/Jan/2015 No SKU Code/DescriptionlComments Units Rate Extended Contract No. 070720 1,125.40 1,125.40 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 43 OSSI MCT Client for Digital Dispatch 1.00 172.27 172.27 Maintenance Start: 01/Jan/2015. End: 31Vec/2015 51 OSSI Additional CAD Console License 1.00 1.139.47 44 OSSI Mobile Client Maps 1.00 34.63 34.63 52 OSSI Additional CAD Map Display Client License Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 681.74 681.74 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 45 OSSI CAD Client AVL License 1.00 25.97 25.97 389.57 Maintenance Start: 01/Jan/2015, End: 31+Dec/2015 Maintenance Start: 01/Jan/2015, End: 31tDec/2015 46 OSSI License of Incident/Offense Field Reporting Module Client 1.00 172.27 172.27 Maintenance Start: 01/Jan/2015. End: 31/Dec/2015 Maintenance Start: 0l/Jan/2015, End: 31/Dec/2015 55 OSSI Additional RMS Workstation License 47 OSSI - MFR Client -Accident Reporting 1.00 86.57 86.57 Maintenance Start: 01/Jan/2015. End: 3110ec/2015 48 OSSI Accident Wizard Workstation License Client 1.00 25.97 25.97 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 Contract No. 070754 50 OSSI - QuarterMaster Module 1.00 1,125.40 1,125.40 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 Contract No. 071211 51 OSSI Additional CAD Console License 1.00 1.139.47 1,139.47 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 52 OSSI Additional CAD Map Display Client License 1.00 681.74 681.74 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 53 OSSI CAD Client AVL License 1.00 389.57 389,57 Maintenance Start: 01/Jan/2015, End: 31tDec/2015 54 OSSI Client License for Message Switch 1.00 58.41 58.43 Maintenance Start: 01/Jan/2015. End: 31/Dec/2015 55 OSSI Additional RMS Workstation License 1.00 259.7D 259.70 Maintenance Start: O1/Jan/2015, End: 31/Dec/2015 Contract No. 081565 56 OSSI Animal Control Module 1.00 1,298.54 1,298.54 Page Total -5,470.53�/9 u h Xr F/i/Hl////N/N//NN�iNN✓//1!/JId (HHHH7lHHHHHHh SUNGARV PUBLIC SECTOR 1000 Business Center Drive Lake Mary, FL 32746 800-727-8088 www.sungardps.com Bill To City of Beaumont (OSSI) 801 Main Street, Suite 350 BEAUMONT, TX 77701 United States Attn: Angela Wright 409-880-3189 Invoice Company Document No Date Page LG 93119 19/Dec/2014 2 of 8 Ship To: City of Beaumont (OSSI) 801 Main Street, Suite 350 BEAUMONT, TX 77701 United States Attn: Angela Wright 409-880-3189 Customer Grp/No. Customer Name Customer PO Number Currency Terms Due Date 1 5650LG City of Beaumont (OSSI) USD NET30 18/Jan/2015 No SKU Code/Description/Comments Units Rate Extended Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 57 OSSI RMS Canine Tracking Module 1.00 952.27 952.27 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 58 OSSI Canine Module in MFR 4.00 51.94 207.76 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 Contract No. 090134 59 OSSI CAD Resource Monitor Display License with Maps Client 5.00 292.17 1.460.85 Maintenance Start: 0l/Jan/2015. End: 31/Dec/2015 60 OSSI Additional RMS Workstation License 1.00 259.70 259.70 Maintenance Start: 01/Jan/2015, End: 31/Dect2015 Contract No. 090263 61 OSSI CAD Resource Monitor Display License with Maps Client 1.00 292.17 292,17 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 62 OSSI Additional RMS Workstation License 1.00 259.70 259.70 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 Contract No. 090481 63 OSSI Additional RMS Workstation License 2.00 259.70 519.40 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 Contract No. 090691 64 OSSI MCT Client for Digital Dispatch 1.00 172.27 172.27 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 65 OSSI Mobile Client Maps 1.00 34.63 34.63 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 Contract No. 091360 66 OSSI - intelligence Module 1.00 1,298.:14 1,298.54 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 67 OSSI Police to Police Annual Subscriptior: Fee 1.00 0.00 0.00 Maintenance Start: Ol/Jan/2015, End: 31/Dec/2015 Contract No. 100145 Page Total "5 457.29 ,n ry/f/l///f////AXh'NfFUl/{F//N/lgH/l//lfiY�NGHNf/df/�� SUNGARU PUBLIC SECTOR 1000 Business Center Drive Lake Mary, FL 32746 800-727-8088 www.sungardps.com Bill To: City of Beaumont (OSSI) 801 Main Street, Suite 350 BEAUMONT, TX 77701 United States Attn: Angela Wright 409-880-3189 Invoice Company Document No Date Page LG 93119 19/Dec/2014 3 of 8 Ship To: City of Beaumont (OSSI) 801 Main Street, Suite 350 BEAUMONT, TX 77701 United States Attn: Angela Wright 409-880-3189 Customer Grp/No. Customer Name Customer PO Number Currency Terms Due Date 1 565OLG City of Beaumont (OSSI) USD NET30 18/Jan/2015 No SKU Code/Description/Comments Units Rate Extended 68 OSSI Canine Module in MFR 1.00 51,94 51.94 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 Contract No. 100598 69 OSSI Additional RMS Workstation License 5.00 259,70 1,298.50 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 Contract No. 110227 70 OSSI - Link Analysis Module 1.00 2,164.24 2,164.24 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 Contract No. 110257 71 OSS I Additional RMS Workstation License 1.00 25970 259.70 Maintenance Start: Ol/Jan/2015, End: 31/Dec/2015 Contract No. 111072 73 OSSI CAD Resource Monitor Display License with Maps Client 3.00 283.66 850.98 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 Contract No. 111073 72 OSSI CAD Resource Monitor Display License with Maps Client 1.00 283.66 283.66 Maintenance Start: 01/Jan/2015, End: 31/Dea/2015 Contract No. 111285 74 OSSI - MFR Client - MOBLAN Version 1.00 84.87 84.87 Maintenance Start: 01/Jan/2015, End. 31/Dec/2015 Contract No. 111295 75 OSSI CAD Resource Monitor Display License with Maps Client 3.00 286.43 859.32 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 Contract No. 111342 78 OSSI Station Toning Module 1.00 1,380.23 1,380.23 Maintenance Start: Ot/Jan/2015, End: 310ec/2015 Contract No. 111374 76 OSSI CAD Resource Monitor Display License with Maps Client 1.00 286.44 286,44 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 77 OSSI Additional RMS Workstation License 1.00 254.62 254.62 Page Total 7,774.50J gym, igtrro�e�ir�7ian�t,+�, rbvfi/idfinnfinn SUNCARU PUBLIC SECTOR 1000 Business Center Drive Lake Mary.. FL 32746 800-727-8088 www.sungardps.com Bill To: City of Beaumont (OSSI) 801 Main Street, Suite 350 BEAUMONT, TX 77701 United States Attn: Angela Wright 409-880-3189 Invoice Company Document No Date Page LG 93119 19/Dec/2014 4 of 8 Ship To: City of Beaumont (OSSI) 801 Main Street, Suite 350 BEAUMONT, TX 77701 United States Attn: Angela Wright 409-880-3189 Customer Grp/No. Customer Name Customer PO Number Currency Terms Due Date 1 565OLG City of Beaumont (OSSI) USD NET30 18/Jan/2015 No SKU Code/Description/Comments Units Rate Extended Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 Contract No. 120018 79 OSSI MCT Client for Digital Dispatch 1.00 168.69 168.68 Maintenance Start: 01/Jan/2015. End: 31'Dec/2015 80 OSSI Mobile Client Maps 1.00 33.95 33.95 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 Contract No. 120173 81 OSSI Additional RMS Workstation License 1.00 254.62 254.62 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 Contract No. 120202 82 OSSI Additional RMS Workstation License 2.00 254.62 509.24 Maintenance Start: 01/Jan/2015, End: 31+Dec/2015 Contract No. 121203 84 OSSI - OPS CAD 1.00 1,153.60 1,153.60 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 Contract No. 121280 85 OSSI Sex Offender Module 1.00 1,367.84 1.367.84 Maintenance Start: 01/Jan/2015. End: 31Dec/2015 Contract No. 130100 86 OSSI Client AVL Mobile License 2.00 24.72 49.44 Maintenance Start: 01/Jan/2015, End: 31,Dec/2015 87 OSSI Mobile Client Maps 2.00 32.96 65.92 Maintenance Start: 01/Jan/2015, End: 31Dec/2015 88 OSSI MCT Client for Digital Dispatch 2.00 163.77 327.54 Maintenance Start: 01/Jan/2015, End: 31iDec/2015 Contract No. 130930 90 OSSI Additional RMS Workstation License 1.00 240.00 240.00 Maintenance Start: 01/Jan/2015, End: 3liDec/2015 Contract No. 20051424 1 OSSI - MFR Client - Base Incident/Offense 108.00 172.27 18,605.16 Page Total 22,775.99j srr;�i�yrirru�ra�arnro�irat���q�w�rrrd��q� SUNGARU PUBLIC SECTOR 1000 Business Center Drive Lake Mary, FL 32746 800-727-8088 www.sungardps.com Bill To: City of Beaumont (OSSI) 801 Main Street, Suite 350 BEAUMONT. TX 77701 United States Attn: Angela Wright 409-880-3189 Invoice Company Document No Date Page LG 93119 19/Dec/2014 5 of 8 J Ship To: City of Beaumont (OSSI) 801 Main Street, Suite 350 BEAUMONT, TX 77701 United States Attn: Angela Wright 409-880-3189 Customer Grp/No. Customer Name Customer PO Number Currency Terms Due Date 1 565OLG City of Beaumont (OSSI) USD NET30 18/Jan/2015 No SKU Code/Description/Comments Units Rate Extended Maintenance Start: 01/Jan/2015, End: 31/DecJ2015 2 OSSI Base Computer Aided Dispatch System 1.00 18.104.92 18,104.92 Maintenance Start: 01/Jan/2015. End: 31/Dec/2015 3 OSSI Additional CAD Console License 7.00 1,139.47 7,976.29 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 4 OSSI First CAD Map Display and Map Maintenance Software License 1.00 1,460.86 1,460.86 Maintenance Start: 01/Jan/2015. End: 31/Dec/2015 5 OSSI Additional CAD Map Display Client License 11.00 681.74 7.499.14 Maintenance Start: 01/Jan/2015. End: 31/Dec/2015 6 OSSI CAD Roster Module 1.00 1,266.08 1,266.08 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 7 OSSI Firehouse RMS Interface 1.00 1,071.29 1,071.29 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 8 OSSI - Interface to Zoll 1.00 1,460.136 1,460.86 Maintenance Start: 01/Jan/2015. End: 31/Dec/2015 9 OSSI - CAD Interface to PowerPhone 1.00 1,460.86 1,460.86 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 10 OSSI Client Base Records Management System 1.00 33,620 12 33,620.12 Maintenance Start: 01/Jan/2015. End: 31!Dec/2015 11 OSSI Basic Accident Module 1.00 2,250.81 2,250.81 Maintenance Start: 01/Jan/2015. End: 31!Dec/2015 12 OSSI Accident Wizard Base Server License 1.00 865.69 865.69 Maintenance Start: 01/Jan/2015, End: 31'Dec/2015 13 OSSI Accident Wizard Workstation License Client 127.00 25.97 3,298.19 Maintenance Start: 01/Jan/2015, End: 31Dec/2015 14 OSSI Bar Coding Server License 1.00 432.85 432.85 Maintenance Start: 01/Jan/2015, End: 31?Dec/2015 15 OSSI Bar Coding Hand -Held Client License (Each) 5.00 276.1.5 1,380.75 . Page Total 82 148.71II. �l/4iMfF/tHfbflf/b//H!/A7l/IHUNf1N%fffL7l/Lgl{�I/. SUMARD' PUBLIC SECTOR 1000 Business Center Drive Lake Mary, FL 32746 800-727-8088 www.sungardps.com Bill To City of Beaumont (OSSI) 801 Main Street, Suite 350 BEAUMONT. TX 77701 United States Attn: Angela Wright 409-880-3189 Invoice Company Document No Date Page LG 93119 19/Dec/2014 6 of 8 Ship To: City of Beaumont (OSSI) 801 Main Street, Suite 350 BEAUMONT. TX 77701 United States Attn: Angela Wright 409-880-3189 Customer Grp/No. Customer Name Customer PO Number Currency Terms Due Date 1 565OLG City of Beaumont (OSSI) USD NET30 18/Jan/2015 No SKU Code/Description/Comments Units Rate Extended Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 16 OSSI RMS Map Display and Pin Mapping License 1.00 3,462, 78 3,462.78 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 17 OSSI -Additional RMS Workstation Map License 52.00 34.63 1,800.76 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 18 OSSI Notification Module 1.00 5,973.,29 5,973.29 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 19 OSSI Property and Evidence Module 1.00 952.27 952.27 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 20 OSSI Pawn Shop/Pawn Watch 1.00 3,289.63 3,289.63 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 21 OSSI Training Module 1.00 3.289.63 3,289.63 Maintenance Start: 011Jan/2015, End: 31/Dec12015 22 OSSI Racial Profiling Module 1.00 865.69 865.69 Maintenance Start: 01/Jan/2015. End: 31/Dec/2015 23 OSSI Base Mobile Server Software Cliew 1.00 8,180.92 8,180.82 Maintenance Start: 01/Jan/2015. End: 31/Dec/2015 24 OSSI MCT Client for Digital Dispatch 146.00 172.27 25,151.42 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 25 OSSI Mobile Client Maps 146.00 34.63 5,055.98 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 26 OSSI - MFR Client - Moblan Version 21.00 86.57 1,817,97 Maintenance Start: 01/Jan/2015, End: 31/Dect2015 27 OSSI - MFR Client -Accident Reporting 118.00 86.57 10,215.26 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 28 OSSI - MFR Client - Racial Profiling 108.00 34.63 3.740.04 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 29 OSSI Review Module for Field Reporting 1.00 6,059.86 6,059.86 Page Total 79 855.40 1 �,�tiii97n,U#li/,Wll/!/lif/JNflAN/flrY/fH,�'AT/H.nll��� SUNGARW PUBLIC SECTOR 1000 Business Center Drive Lake Mary, FL 32746 800-727-8088 www.sungardps.com Bill To City of Beaumont (OSSI) 801 Main Street, Suite 350 BEAUMONT, TX 77701 United States Attn: Angela Wright 409-880-3189 Invoice Company Document No Date Page LG 93119 19/Dec/2014 7 of 8 Ship To. City of Beaumont (OSSI) 801 Main Street, Suite 350 BEAUMONT, TX 77701 United States Attn: Angela Wright 409-880-3189 Customer Grp/No. Customer Name Customer PO Number Currency Terms Due Date 1 565OLG C ty of Beaumont (OSSI) USD NET30 18/Jan/2015 No SKU Code/Description/Comments Units Rate Extended Contract No. 20051470-1 40 OSSI License of Incident/Offense Field Reporting Module Client 20.00 172.27 3,445.40 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 Contract No. 20051470-6 83 OSSI - CAD Interface to CryWolf 1.00 1,273.08 1,273.08 Page Total _.- 46,030.97): Maintenance Start: 01/Jan/2015. End: 31/Dec/2015 30 OSSI - AVL Server Host License 1.00 6,817:34 6,817.34 Maintenance Start: 01/Jan/2015. End: 31/Dec/2015 31 OSSI - MCT Client - AVL 146.00 25.97 3,791.62 Maintenance Start: 01/Jan/2015. End: 31/Dec/2015 32 OSSI CAD Client AVL License 13.00 389.57 5,064.41 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 33 OSSI - MCT Interface to Firehouse 1.00 1,460.86 1,460.86 Maintenance Start: 01/Jan/2015 End: 310ec/2015 34 OSSI's Integrated Messaging Software Switch 1.00 3,895.132 3,895.62 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 35 OSSI - Lan Client License for Message Switch 131.00 58.43 7,654.33 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 36 OSSI - Police 2 Citizen 1.00 2.164.24 2,164.24 Maintenance Start: 011Jan/2015, End: 31 Dec/2015 37 CAD Custom Interfaces 1.00 1,655.64 1,655.64 Maintenance Start: 01/Jan/2015, End: 311Dec/2015 38 Firehouse Hydrant Modification 1.00 584.34 584.34 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 39 RMS Custom Modifications 1.00 4,328.47 4,328.47 Maintenance Start: 01/Jan/2015, End: 31/Dect2015 Contract No. 20051424-4 49 OSSI - Crime Analysis Plus Module 1.00 3,895.82 3,895.62 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 Contract No. 20051470-1 40 OSSI License of Incident/Offense Field Reporting Module Client 20.00 172.27 3,445.40 Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 Contract No. 20051470-6 83 OSSI - CAD Interface to CryWolf 1.00 1,273.08 1,273.08 Page Total _.- 46,030.97): 1000 Business Center Drive Lake Mary, FL 32746 800-727-8088 www.sungardps.com Bill To: City of Beaumont (OSSI) 801 Main Street, Suite 350 BEAUMONT, TX 77701 United States Attn: Angela Wright 409-880-3189 Invoice Company Document No Date Page LG 93119 113/Dec/2014 8 of 8 Ship To: City of Beaumont (OSSI) 801 Main Street, Suite 350 BEAUMONT, TX 77701 United States Attn: Angela Wright 409-880-3189 Customer Grp/No. Customer Name Customer PO Number Currency Terms Due Date 1 5650LG City of Beaumont (OSSI) USD NET30 18/Jan/2015 No SKU Code/Description/Comments Units Rate Extended Maintenance Start: 01/Jan/2015, End: 31/Dec/2015 "„ 252,773.75 Payment Received Contract No. 20060874 ............... Balance Due ..........................,,,,,.,,,, „ 233,531.58 41 OSSI Calls for Service Module - 10 Workstation 1.00 346.28 346,28 Maintenance Start: 01/Jan/2015. End: 31/Dec/2015 42 OSSI E911 Interface Module 1.00 1,266.08 1,266.08 Maintenance Start: 01/Jan/2015. End: 31/Dec/2015 Contract No. 2011-5721 89 Zetron FSA/IPToning Interface 1.00 1,648.00 1,648.00 Maintenance Start: 01/Jan/2015. End: 31 /Dec/2015 Page Total 3,260.36 ""I I I I IIIIIIIIIIINIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIWNIXYWI IINIIIpI�IHIId Remit Payment To: SunGard Public Sector Inc. Bank of America 12709 Collection Center Drive Chicago, IL 60693 Subtotal„L.............................. 252,773.75 Sales Tax 0.00 Invoice Total "„ 252,773.75 Payment Received 19,242.17 ............... Balance Due ..........................,,,,,.,,,, „ 233,531.58 RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be, and he is hereby, authorized to pay an invoice in the amount of $233,531.58 to SunGard Public Sector for the renewal of an annual maintenance agreement for Police, Fire and EMS public safety software support beginning January, 2015. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 24th day of March, 2015. - Mayor Becky Ames - T E X A S REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS MARCH 24, 2015 1:30 P.M. CONSENT AGENDA Approval of minutes — March 17, 2015 Confirmation of committee appointments Sandra Womack would be reappointed to the Police Department Community Advisory Board. The current term would expire January 10, 2017. (Mayor Becky Ames) ,-ova Graves would be reappointed to the Convention and Tourism Advisory Board. The current term would expire January 31, 2017. (Councilmember Bill Sam) A) Approve an annual contract with Southern Cement Slurry, Inc., of Porter, for the purchase of cement slurry for road rehabilitation B) Approve a change order to the contract with Allco, LLC. related to the South Park Area Water and Sanitary Sewer Improvements Project (") Authorize the City Manager to apply for and receive funding from the State of Texas for Inter Library [.oan activities for FY 2015 D) Authorize the City Manager to execute all documents necessary for a Memorandum of Understanding between the City of Beaumont and the City of Houston RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the following reappointments be made: Reappointment Commission Beginning Expiration of Term of Term Sandra Womack Police Department Community Advisory Board 03/24/15 01/10/17 Ava Graves Convention and Tourism Advisory Board 03/24/15 01/31/17 PASSED BY THE CITY COUNCIL of the City of Beaumont this the 24th day of March, 2015. - Mayor Becky Ames - U TEXAS TO: City Council FROM: kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: March 24, 2015 REQUESTED ACTION: Council consider a resolution awarding an annual contract to Southern Cement Slurry, Inc., of Porter, Texas, for the purchase of cement slurry for road rehabilitation, in the estimated amount of $129,000. BACKGROUND Bids were requested for an annual contract for cement slurry to be used by the Streets and Drainage Division. Cement slurry is used to stabilize soil in road repair and construction prior to the laying of asphalt. Gement slurry is applied by distributor truck in liquid form. Four (4) vendors were notified with only Southern Cement Slurry, Inc., responding. The bidder meets all product requirements specified, and has previously held this contract. The City estimates using approximately 600 tons of the product over the term of the contract. Bid price represents an increase of $36.00 per ton over the previous contract. Southern Cement Slurry Description Q (Tons= Unit Price Total Price Cement Slurry, Delivered 600 $215.00 1 129,000.00 BUDGETARYIMPACT Capital Program and General Fund -Public Works Department. RECOMMENDATION Approval of resolution z O O c > a o 0 += U N Z � Q � Gl U GJ 4- w O D v 0� 7 N L t O O X LL. Z O c O i m 0L0 N I M NLu O LA 00 O v E O = oo u i v _ O U 4.1 i v u v cC i- ino L iCC� r G u N 0_ U/1 Z c� L-� c0 Ln 3 N L 0 � O O LA Q m �-- 4 x Z w O J 0 Q W � U m �zz ooa mmo O � o o `n 0 6i N G! � E _ b4 Gl U GJ 4- 0 O L a °J v O 7 d Ln Ln +r � to ct LU H i v � L (n v 1�, � 'u u RESOLUTION NO. WHEREAS, bids were solicited for an annual contract for the purchase of cement slurry for use by the Public Works Department, Streets and Drainage Division; and, WHEREAS, Southern Cement Slurry, Inc, of Porter, Texas, submitted a bid in the amount of $215 per ton for an estimated cost of $129,000; and, WHEREAS, City Council is of the opinion that the bid submitted by Southern Cement Slurry, Inc., of Porter, Texas, should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bid submitted by Southern Cement Slurry, Inc., of Porter, Texas, for an annual contract for the purchase of cement slurry for use by the Public Works Department, Streets and Drainage Division, in the amount of $215 per ton for an estimated cost of $129,000 be accepted by the City of Beaumont; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a contract with Southern Cement Slurry, Inc. for the purposes described herein. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 24th day of March, 2015. - Mayor Becky Ames - �►A I MLA *1 TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Amalia Villarreal, P.E., City Utilities Engineer MEETING DATE: March 24, 2015 REQUESTED ACTION: Council consider a resolution approving a change order to the contract with Allco, LLC, related to the South Park Area Water and Sanitary Sewer Improvements Project. BACKGROUND The City Council approved a contract with Allco, LLC, of Beaumont on June 4, 2013 in the amount of $1,407,669.35. The contract follows along the current South Park Drainage Project to replace or relocate the existing water and sanitary sewer mains. The proposed change order will increase the contract amount by $17,704.00 to replace approximately 300 linear feet of 6 -inch water line and related appurtenances on Woodrow Street from Grandberry Avenue to Sullivan Street. The original plans excluded this section since the water line location did not interfere with the proposed drainage project. However, the load from the heavy construction equipment has caused repeated breaks to the line requiring its replacement and relocation. FUNDING SOURCE Capital Program. RECOMMENDATION Approval of the resolution. APPROVAL OF CONTRACT CHANGE CHANGE ORDER No. Two (2) Date: 324 2015 PROJECT: City of Beaumont, Texas South Park Area Water and Sanitary Sewer Improvements OWNER: City of Beaumont, Texas 801 Main Street Beaumont, Texas 77704 CONTRACTOR: Allco PO Box 3684 Beaumont, Texas 77704 TO THE OWNER: Approval ofthe following contract change is requested - Reason for Change: Replace approximately 300 LF of existing 6" water line on Woodrow Street from Grandberry Avenue to Sullivan Street. The original plans excluded this section since the water line location did not interfere with the proposed drainage project. However, the load from the heavy construction equipment has caused repeated breaks to the line requiring its replacement and relocation. ORIGINAL CONTRACT AMOUNT: S 1407,669.35 CHANGE ORDER No. I S 1'.236 00 THIS CHANGE ORDER Description: Net Change Add: Bid Item 20 - 300 L.F. 6" PVC C-900 Water Line S 11.474.00 Bid Item 23 - 4 EA. 6" 45 -Deg Bends S 580 00 Bid Item 48 - 2 EA. I" Short Side Water Service Connection S 950.00 Bid Item 55 - 1 F.A. Fire Hydrant Assembly S 700.00 TOTAL AMOUNT OF THIS CHANGE ORDER S 17,704.00 TOTAL REVISED CONTRACT AMOUNT INCLUDING THIS CHANGE ORDER: S 1,437,599.35 CONTRACT TIME Original Contract Time: 270 Calendar Days Additional Time requested for This Change Order 0 Calendar Days Revised Contract Time per this Change Order: 270 Calendar Days CONDITION OF CHANGE: "Contractor acknowledges and agrees that the adjustments in contract price and contract time stipulated in this Change Order represents full compensation for all increases and decreases in the cost of, and the time required to perform the entire work under the Contract arising directly or indirectly from this Change Order and all previous Change Orders. Acceptance of this waiver constitutes an agreement between Owner and Contractor that the Change Order represents an all inclusive, mutually agreed upon adjustment to the Contract, and that Contractor will waive all rights to file a claim on this Change Order after it is properly executed." Recommended by Approved by Accepted by: Allco, Ltd. City of Beaumont City of Beaumont City Utilities Engineer Owner Contractor Date: Date: Date_ RESOLUTION NO. WHEREAS, on June 4, 2013, the City Council of the City of Beaumont, Texas passed Resolution No.13-122 awarding a contract in the amount of $1,407,669.35 to Allco, Ltd., of Beaumont, Texas, forthe South Park Area Water and Sanitary Sewer Improvement Project; and, WHEREAS, on April 15, 2014, the City Council of the City of Beaumont, Texas passed Resolution No. 14-077 authorizing the City Manager to execute Change Order No. 1, in the amount of $12,226, to replace approximately 541 linear feet of existing 6" diameter concrete sanitary sewer line by direct bury method rather than pipebursting the line in place, thereby increasing the contract amount to $1,419,895.35; and, WHEREAS, Change Order No. 2, in the amount of $17,704, is required to replace approximately 300 linear feet of 6" water line and related appurtenances on Woodrow Street from Grandberry Avenue to Sullivan Street, thereby increasing the contract amount to $1,437,599.35; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to execute Change Order No. 2, in the amount of $17,704, for additional work described above, thereby increasing the contract amount to $1,437,599.35 for the South Park Area Water and Sanitary Sewer Improvement Project. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 24th day of March, 2015. - Mayor Becky Ames - c TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Bart Bartkowiak, Chief Technology Officer MEETING DATE: March 24, 2015 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to apply for and receive funding from the State of Texas for Inter Library Loan activities for FY 2015. BACKGROUND The Beaumont Public Library System, in coordination with the Texas State Library and Archives Commission, provides Inter Library Loan Materials to other libraries through a computerized lending system called Navigator. Each year the library system provides more lends to the system, which are called "net lends", than it requests. The Library System is eligible for a funding reimbursement of $4.48 for each net lend. Also eligible for reimbursement are costs associated with running the ILL program for the Library System. These can include courier service charges, postal expenses, shipping material costs, as well as other identifiable expenses. All requests for funds will be calculated and due to the State by September 31, 2015 with the disbursement of funds coming 4-6 weeks after that date. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of resolution RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to apply for and receive funding for the City of Beaumont through the Texas State Library and Archives Commission, FY 2015 Interlibrary Loan Lending Reimbursement Program for reimbursement of net lends of interlibrary loan materials through Navigator (the computerized lending system) and direct, out-of-pocket costs associated with participating in statewide resource sharing. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 24th day of March, 2015. - Mayor Becky Ames - 911 ��F�11111111 ill, � l s TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Sherry Ulmer, Public Health Director MEETING DATE: March 24, 2015 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to execute all documents necessary for a Memorandum of Understanding between the City of Beaumont and the City of Houston. BACKGROUND The goal of this Memorandum of Understanding (MOU) is to enable local health departments in Southeast Texas to share information about patterns and risk -exposures of food borne illnesses in times of outbreaks. This database will be managed by the City of Houston's Health Department. All confidentiality and security standards for infectious diseases will be in place with applicable local, state, and federal laws and regulations. This MOU shall be effective from the date of Countersignature by the City Controller herein and shall remain in full force and effect until terminated by either party. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute a Memorandum of Understanding between the City of Beaumont and the City of Houston, though Houston Department of Health and Human Services (HDHHS), for data sharing of Pulsed -Field Gel Electrophoresis (PFGE) Database to enable local health departments in Southeast Texas to share information about patterns and risk -exposures of food borne illnesses in times of outbreaks. The Memorandum of Understanding is substantially in the form attached hereto as Exhibit "A" and made a part hereof for all purposes. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 24th day of March, 2015. - Mayor Becky Ames - MEMOR-kNDUM OF UNDERSTANDING FOR DATA SHARING BETNNIFEN CITY OF BEAUMONT AND ME CITY OF HOUSTON, TEXAS, This 1\4emoraj-,dum of Understanding (MOUI) For Data Sharing of Pulscd-Fleld Gel Ei(,,c,trop,ores1s (PFC-P.) Database is made betw-,en City of' Beaumont on behalf of the Beaumont Public Reallh Department (LAD), and the City of Houston, Texas ("the City""'), a horne-I-Ulc city of -rt.x a s - -mar, Services the State of' acting by and through its Houston Department of and Ifu -7 ("HDIIHS") EyyLI I pose: Mile goal of 'is hVIOU is to enable the Cite and Local Health Depa-,irrients in ,S'0L1t',neast Texas to share Pulsed-F-icld Oel I'llectroplioresis (PFOE) patterns and risk exposure life11nation regarding multi -jurisdictional cases in PFGT' clusters foi the detection and rnitigatIon of bacteria outbreaks, including but not limited to, Sohn (-Inel)o, Shigella, ,Shiga Toxin F coli arid ijsteria, fhe parties shall: Work w, th each other to resolve ]Issues related to the PFCTE database, I y 2, Adhere to confidentiality and security standards for infectious diseases in accordance w,lth applicable local, state and federal laws and regulations. Furlhennore, in consideration of the premises and mutual covenants hereT-1 Cont -Pined L -1d other good and valuably: consideration, the parties agree as `ollows: A, SERVICES TO BE PROVIDED BV 1ADMIS.- 1-MliHS is required to: 1) ldentif_y cases oF Salmonella, Shigella, Shiga Toxin h.- coli and Listeria that are in local PFGF chisters and Pu]seNct PFGE clusters and share nfoiniallon with L.HD as well as other LJiDs -.r, Southeast Texas. X 21) Allcv,! LED to have access to regional PFGJ--' dplaoase via a secure portal to cmcl, exposure and other perliMen(inform=ation. -IS v,�ilf p-ovidc to Li,'D regional date ed or a quest�onnaire desL�mcd to 3 H D 1-1, - J I PI�GF base base - - I -a-oturc--, data e'erncilts from IMIFIS, m1)lt1Pa,(,,e s{andard salmonellosis -riwrvieNv fb-M.TL I- C impla e MOt' PFGF 3---IenuDwabase WAIM. 111 UA 4) HDHHS will provide a means to export data for cases in PFGE clusters from the regional PFGE database into an Excel spreadsheet to be utilized by any LHD to analyze the PFGE cluster. 5) HDHHS will provide training, through a teleconference or in-house training, necessary to enable LHD to access the data and to enter data into the database. The frequency of these trainings will be determined based on needs. B. SERVICES TO BE PROVIDED BY LHD: 1) Enter data obtained from interviewing Salmonella cases in LHD's jurisdiction cases in PFGE clusters by filling out HDHHS' multipage standard interview form which will go into the regional PFGE database. 2) Analyze PFGE clusters. If LHD has the highest number of cases in a PFGE cluster, then LHD will take leadership of' the cluster investigation or make other arrangements by consensus. C. TERM OF MOU This MOU shall be effective from the date of Countersignature by the City Controller herein and shall remain in full force and effect until terminated by either party as provided in the Termination Section of this MOU. D. TERMINATION This MOU may be terminated at any time by either party upon seven-day written notice of termination to the other party. E. NOTICES All notices to either Party to the MOU must be in writing and must be delivered by hand, facsimile, United States registered or certified mail, return receipt requested, United States Express Mail, Federal Express, Airborne Express, UPS or any other national overnight express delivery service. The notice must be addressed to the Party to whom the notice is given at its address given for notices or other address the receiving Party has designated previously by proper notice to the sending Party. Postage or delivery charges must be paid by the Party giving the notice. To LHD: Beaumont Public Health Department PO Box 3827 Beaumont, TX 77704-3827 Attention: Sherry Ulmer, RN, Director G:\CONTRACIALM20311 MOU_PFGE Bacteria Database L.D. FILE NO. 0381500016001 2 2/13/2015 To City: Houston Department of Health and Human Services 8000 N. Stadium Drive Houston, Texas 77054-1823 Attention: Director F. NO PERSONAL LIABILITY AND NO THIRD PARTY BENEFICIARY Nothing in this MOU may be construed as creating any personal liability on the part of any officer, director, employee or agent of any public body that may be a Party to this MOU and the Parties expressly agree that the execution of this MOU does not create any personal liability on the part of any officer, director, employee or agent of City or LHD. Neither LHD nor City waive or relinquish any governmental immunities or defenses on behalf of it and its trustees, officers, employees, or agents as a result of the execution of this MOU and performance of the functions or obligations described herein. Nothing herein shall be construed as creating any personal liability on the part of any officer, director, employee or representative of LHD or City. These provisions are solely for the benefit of the Parties hereto and not for the benefit of any person or entity not a party to this MOU. No provisions shall be deemed a waiver of any defenses available by law. G. GOVERNING LAW AND VENUE This MOU is governed in all respects by the laws and Constitution of the State of Texas. Exclusive venue is in Harris County, Texas. H. RELATIONSHIP OF THE PARTIES This MOU is not intended to and shall not create a partnership, joint venture or joint enterprise among the Parties. It is understood and agreed by the Parties that the personnel of one Party shall not be considered employees, agents, partners, joint venturers, or servants of any other Party to this MOU. The Parties are undertaking governmental functions or services under this MOU and the purpose hereof is solely to further the public good, rather than any pecuniary purpose. The Party undertaking work under this MOU shall control the direction, details and management of such work. I. COMPLIANCE WITH OTHER LAWS The Parties shall observe and comply with all federal, state, and local laws, rules, ordinances, and regulations in any manner affecting the conduct of the services herein provided and performance of all obligations undertaken by this MOU. G:tC0NTRACT\LPN\20311 Template MOU_PFGE Bacteria Database 2/13/2015 L _ FILE NO. 0381500016001 J. LIMIT OF APPROPRIATION. The City has not appropriated any funds to pay for services under this MOU and has no obligation to make any payments hereunder. K. SIGNATURES IN WITNESS WHEREOF, the parties have caused this MOU to be duly executed by their authorized representatives herein. WITNESS/SEAL: City of Beaumont By: By: _ Name: Name: Title: ATTEST/SEAL: City Secretary APPROVED: Director, Houston Department of Health & Human Services APPROVED AS TO FORM: Sr. Assistant City Attorney L.D. File No. G:\CON'rRAC"IlLPN\20311 Template MOU_PME Bacteria Database 1,1). PILE NO. 038150001600] 4 Title: CITY OF HOUSTON, TEXAS Signed by: Mayor COUNTERSIGNED BY: City Controller DATE COUNTERSIGNED: 2/13/2015