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HomeMy WebLinkAboutPACKET MAY 22 1984 (02)A G E N D A REGULAR SESSION OF THE CITY COUNCIL MAY 22, 1984 CITY COUNCIL CHAMBERS 1:15 P.M. * Invocation. * Pledge of Allegiance. * Roll call. * Proclamations. * Award of cash prize for "Clean City" Slogan. * Consent Agenda. 1. Resolution amending contract with Beaumont Convention and Visitors Bureau. 2. Resolution authorizing settlement of lawsuit. 3. Resolution authorizing a bid for renovation of Recreation Building at Tyrrell Park. 4. Resolution supporting legislation protecting retirees benefits after corporate mergers. Other business. Hear citizens. Recess. RECONVENE FOR WORK SESSION. May 16, 1984 Council Letter 500 Honorable Mayor and Members of City Council Subject: Hotel -Motel Tax Fund As discussed at workshop on May 8th, the Hotel -Motel Tax Fund's financial condition has been adversely impacted by the failure of the Sheraton to make payment to the City on its past due and current accounts as well as a growth rate for the hotel -motel industry which is below earlier expectations. Assuming that the Sheraton makes no payments to the City this year, about $178,560 in taxes which were expected will not be received. The impact of a less than expected growth rate in the hotel industry equates to about a $100,000 shortfall in revenues. In an attempt to provide some direction and stability to the programs funded through this revenue source, it is recommended that consideration be given to funding the uncollectible Sheraton account from the unappropriated balance in the General Fund as a one-time expense. This appropriation from Fund Balance can be accomplished with a budget amendment later this year. In the event that monies are eventually secured from the Sheraton, reimburse- ment will be made to the General Fund. Further, it is recommended that the shortfall be shared between the recipients of these funds as follows: City (3/7) $ 42,857 CVB (3/7) 42,857 SETAC & Museums (1/7) 14,286 100,000 Due to the commitments already made by the Arts Council and museums, it is recommended that the City provide full funding to these organizations during this year and reduce next year's allocation by an equal amount. This is acceptable to the parties involved. It is recommended that the CVB's allocation be reduced by $42,857 to $368,143 for FY 84. At this point, the only action necessary is a resolution amending the CVB contract. All other necessary actions can be accomplished by later revisions to the 1984 budget. It is recommended that the resolution be approved. Karl Nollenberger City Manager R E S O L U T I O N BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT : THAT the City Manager be, and he is hereby, authorized to execute an amendment to the contract with the Beaumont Convention and Visitors Bureau reducing the allocation for 1984 by $42,857. PASSED BY THE CITY COUNCIL of the City of Beaumont this the _ day of _ _ , 19_ - Mayor - z May 17, 1984 Council Letter 498 Honorable Mayor and Members of City Council Subject: Pending Eminent Domain Suit Styled State of Texas, et al vs. Michael A. Phelan, Trustee, et al The City of Beaumont condemned a 0.5253 acre tract of land for the widening and improving of Calder Avenue at Major Drive. This property was owned by Michael A. Phelan, Trustee. The special eminent domain commissioners appointed by the judge of the county court at law to hear this case awarded the property owners $257,000 on February 15, 1983 in compensation for the taking of this property and this amount was deposited with the court. The decision was appealed to the county court at law by the land owners and other parties of interest in the suit. Our evidence set the value and damages at $180,313.00. While we believe the commissioners' decision was reasonable and supportable by the evidence, an appeal was filed on behalf of the City of Beaumont to preserve and protect its position in the event of a trial. The city has since been approached by the attorneys for the land owners with an offer of settlement. They are interested in settling the case for the amount awarded by the eminent domain commissioners. Since February of 1983, the land values in the Calder/Major area have escalated substantially from what they were at the time of the commissioners' hearing. A jury trial at this point could very possibly reflect this increase by way of a judgment not favorable to the City of Beaumont. Taking into consideration this increase in value and the risk it poses at trial together with other trial related expenses, we feel that the offer of settlement for the $257,000 is reasonable. It is recommended that the resolution authorizing the City Attorney to settle this case be adopted. Karl Nollenberger City Manager I IW R E S O L U T I O N BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT THAT the City Attorney be, and he is hereby, authorized to settle the case styled State of Texas, et al vs. Michael A. Phelan, et al, Trustee in the amount of $257,000, said amount having been deposited with the clerk of the County Court at Law in February, 1983. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of , 1984. - Mayor - May 16, 1984 Council Letter 494 Honorable Mayor and Members of City Council Subject: Tyrrell Park Recreation Building The Tyrrell Park Recreation Building was constructed by the Civilian Conser- vation Corps during the late 1930's. The structure was built using native materials including cypress, hard pine, and bricks constructed with sea shells. The recreation building has been used for parties, wedding receptions, meetings, recreation classes, picnics, and other group activities. Over a period of years, the building has deteriorated to the point that structural repairs must be made to prevent the eventual loss of the building. The Planning Department secured a grant from the National Park Service Urban Parks (UPARR) program in 1983 under the Emergency Jobs Act to rehabilitate the recreation building. This same grant is also paying for playground improvements at Weiss, McLean, and Cottonwood Parks. The total UPARR project budget, including local (CDBG) and State 10% matching shares, is $370,300. Bids were received on May 14 for basic structural repairs to the recreation building. Work covered under the "base bid" includes construction of a moisture barrier to stabilize the foundation, replacement of roofing material and decking, repair of exposed wooden support beams and trusses, improvements to increase accessibility for the handicapped. The bids are as follows: Beaumont Structures $236,832 Daniels Construction 218,200 S & S Construction 184,478 Newell Construction 194,512 The staff recommends award of the "base" construction contract to S & S Construction Company, whose bid of $184,478 was the lowest of four bids received. Funds are not available to award any of the five "add -alternates" included in the plans. The five "add -alternates" are as follows: 1. Slab Replacement 2. Wall Restoration 3. Truss Restoration 4. Deck and Purlin Restoration 5. Wall Restoration AL Council Letter 494 May 16, 1984 Page 2 The staff will attempt to secure additional funds for subsequent phases of the restoration of the building. It is recommended that the resolution awarding the bid be approved. Karl Nollenberger City Manager X- • R E S O L U T I O N WHEREAS, on May 14, 1984, bids were received for structural repairs to the recreational building at Tyrrell Park; and, WHEREAS, S & S Construction Company submitted a bid in the amount of $184,478.00; and, WHEREAS, the City Council is of the opinion that the bid submitted by S & S Construction Company is the lowest and best bid and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the bid of S & S Construction Company be accepted by the City of Beaumont and the City Manager be, and he is hereby, authorized to enter into a contract for structural repairs to the recreational building at Tyrrell Park in the amount of $184,478.00. PASSED BY THE CITY COUNCIL of the City of Beaumont this the _ day of 1984. - Mayor - May 18, 1984 Council Letter 501 Honorable Mayor and Members of City Council It" Subject: Resolution Supporting Legislation Protecting Retiree's Benefits after Corporate Mergers Recently, concern has been expressed in the Golden Triangle area with respect to the possible impact of corporate mergers on retirement benefits already secured by ex-employees of corporations. On the national level, Congressman Jack Brooks has introduced legislation amending the Employee Retirement Income Security Act (ERISA) that will protect retired worker's health, life insurance and supplemental pension benefits. The intent of this legislation is to protect none -pension benefits that could be considered as outside the laws' protective provisions that now protect the pension rights of retiree's. Councilmember Mike Brumley has requested that a resolution supporting this legislation be adopted. 1��rVcic, l _L,lv� Karl Nollenberger City Manager CONSENT AGENDA MAY 22, 1984 * Approval of Minutes. a. Resolution authorizing purchase of eight live oak trees. b. Resolution authorizing purchase of two gate valves. C. Resolution authorizing purchase of one ice machine and bin. d. Resolution authorizing payment of expenses to Enterprise Company for election related expenses. e. Resolution accepting an award from Southeast Texas Regional Planning Commission for additional prescription medication. f. Resolution approving memorandum of understanding between the United States Department of the Army and the City of Beaumont. g. Appointments. h. Resolution authorizing payment to Leadership Beaumont. i. Resolution authorizing expenditure of $1,120.97 for a validated examination for entry-level fire fighters. May 16, 1984 Council Letter 493 Honorable Mayor and Members of City Council Subject: Purchase of Eight Live Oak Trees On March 20, 1984, the City awarded bids for various park materials including live oak trees to Holloway Landscaping (Council Letter 377). Since that bid, Mr. Holloway has been contacted several times in an effort to get delivery on the eight live oak trees that he bid at $385.00 each. Holloway has not delivered these trees and has stated that he cannot sell us these trees at this price. We are recommending that the City award this bid to the next low bidder, Delaware Gardens, at $395.00 per tree. This is a total of $80.00 more than the bid from Holloway Landscaping. The Legal Department has been notified of the noncompliance with this bid by Holloway. Legal has stated that the City's only recourse is to sue Holloway for the difference in price. As this difference is a total of only $80.00, Legal feels that it would not be beneficial to the City to pursue Mr. Holloway. We are recommending that the City cancel the award for eight live oak trees to Holloway Landscaping and award these trees to Delaware Gardens at $395.00 each for a total price of $3,160.00. &,� uu , , Karl N ollenberger City Manager Attachment Y e. March 16, 1984 Council Letter 377 Honorable Mayor and Members of City Council Subject: Purchase of Live Oak Trees As part of the recently -approved improvements on Sprott Park, under the Community Development Block Gfant Program, bids were requested for a wide variety of trees, bushes and landscaping materials for use in park beauti- fication. While the amount of money expended on every item, with the ex- ception of one purchase, was under $1,000, it was necessary, because of Federal regulations, to bid all pruchases for this project. All items have been ordered from low bidders, except the live oak trees where the purchase price exceeds the Charter -imposed $1,000 limitation, for award by the City Council. The bids received for eight live oak trees are as follows: It is recommended that the bid of Holloway Landscaping, Inc. be accepted. Karl Nollenberger City Manager cc:: Henry Engelbrecht, Parks & Recreation Director Robert Nachlinger, Finance Officer Helen Denmon, Purchasing Agent Unit Price Total Price Holloway Landscaping $ 385.00 $ 3,080.00 Delaware Gardens 395.00 3,160.00 Rand Landscape, Inc. 500.00 4,000.00 Storm Nursery 1,051.60 8,412.80 Hamlin Nursery & Co. 1,063.00 8,504.00 L -Quad, Inc. dba Clark Nursery 1,083.20 8,665.60 Rose City Gardens 1,385.00 11,080.00 It is recommended that the bid of Holloway Landscaping, Inc. be accepted. Karl Nollenberger City Manager cc:: Henry Engelbrecht, Parks & Recreation Director Robert Nachlinger, Finance Officer Helen Denmon, Purchasing Agent R E S O L_U T I O N WHEREAS, bids were received for the purchase of eight (8-) live oak trees for Sprott Park; and, WHEREAS, Delaware Gardens of Beaumont submitted a bid in the amount of $3,160.00; and, WHEREAS, the City Council is of the opinion that the bid submitted by Delaware Gardens is the lowest and best bid and should be accepted, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the bid submitted by Delaware Gardens in the amount of $3,160.00 for the purchase of eight (8) live oak trees is hereby accepted by the City of Beaumont and the City Manager is hereby directed to make payment for same upon acceptable delivery. PASSED BY THE CITY COUNCIL of the City of Beaumont this the _ day of , 19 - Mayor - May 16, 1984 Council Letter 489 Honorable Mayor and Members of City Council Subject: Purchase of Two Gate Valves During the extremely cold weather in December, 1983, and January, 1984, the City experienced severe problems with low water pressure caused by our inability to quickly refill the elevated storage tanks. In assessing the situation for future emergencies, it has been determined that we can install 10 inch and 16 inch gate valves which will allow us to utilize fire pumpers to assist in filling the elevated storage tanks. Monies necessary for this expenditure are available in this year';s operating budget. The bids were as follows: Golden Triangle Pipe and Supply $1,901.76 Big State Utility Supply 1,988.75 Municipal Pipe 2,496.43 It is recommended that the resolution accepting the bid of Golden Triangle Pipe and Supply be approved. Karl Nollenberger City Manager R E S O L U T I O N WHEREAS, bids were received for the purchase of two ( 2 ) gate valves; and, WHEREAS, Golden Triangle Pipe and Supply of Beaumont submitted a bid in the amount of $1,901.76 and, WHEREAS, the City Council is of the opinion that the bid submitted by Golden Triangle Pipe and Supply is the lowest and best bid and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the bid submitted by Golden Triangle Pipe and Supply in the amount of $1,901.76 for the purchase of a two (2) gate valves is hereby accepted by the City of Beaumont and the City Manager is hereby directed to make payment for same upon acceptable delivery. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of , 1984. - Mayor - May 16, 1984 (" Council Letter 490 Honorable Mayor and Members of City Council Subject: Purchase of Ice Machine In the operation of our water system, it is required by both the Texas Department of Water Resources and the Environmental Protection Agency to take samples of the water produced every two hours. Further, the mandates from these two agencies requires that these samples be kept on ice until analysis is done on them. The ice machine currently being used by the Water Department for this function is old and parts availa- bility is almost nonexistent. With this ice machine inoperable, it is extremely hard for the Water Department to comply with the mandates of these agencies as the samples are taken twenty-four hours a day. The City took informal bids for the purchase of an ice machine and bin for use of the Water Department. Funds are available in the Fixed Assets line item budget in the Water Reclamation Division. Bids were received from the following vendors: C & L Ice Company $1,550.00 Warren Refrigeration 1,662.00 Golden Refrigeration Sales Svc. 1,825.00 Scotsman Norwood Co. 1,914.00 A & B Refrigeration 2,077.00 Pierce Industrial Air, Inc. 2,614.04 It is recommended that City Council approve the bid of C & L Ice Company, Beaumont, Texas, in the amount of $1,550.00. U Karl Nollenberger City Manager R E S O L U T_I O N WHEREAS, bids were received for the purchase of one ice machine and bin for the Water Department; and, WHEREAS, C & L Ice Company of Beaumont, Texas submitted a bid in the amount of $1,550.00; and, WHEREAS, the City Council is of the opinion that the bid submitted by C & L Ice Company is the lowest and best bid and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the bid submitted by C & L Ice Company in the amount of $1,550.00 for the purchase of one ice machine and bin is hereby accepted by the City of Beaumont and the City manager is hereby directed to make payment for same upon acceptable delivery. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of , 19 - Mayor - May 16, 1984 N Council Letter 491 Honorable Mayor and Members of City Coucnil Subject: Authorization for the Payment of Expenses to the Enterprise Company for Election Related Expenses The publication of a Voter's Guide utilized in the general election as a newspaper supplement cost some $1,526.26. While the City pays all such costs associated with the election, the practice of securing reimbursement for two-thirds of the cost from the two school districts will be followed in this case. The net cost to the City will be $508.75. It is recommended that the resolution be adopted. Karl Nollenberger City Manager a , ob R E S O L U T I O N BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be, and he is hereby, authorized to pay The Enterprise Company $1,526.26 for publishing a voters guide for the general election held April 7, 1984. PASSED BY THE CITY COUNCIL of the City of Beaumont this the _ day of 19_ - Mayor - M May 16, 1984 Council Letter 495 Honorable Mayor and Members of City Council Subject: Amendment to Community Health Clinic Prescription Medication Contract The Beaumont Community Health Clinic administers a Community Service Block Grant through the Southeast Texas Regional Planning Commission in the amount of $9,985.00 to extend financial support for prescription medication to needy individuals. This is a reduction from last year's grant of $11,585.00. The original allocation of $9,985.00 has been spent, after some three months of operation. The Regional Planning Commission has offered to increase our current year grant by $1,557.00. These funds will provide assistance to at least 62 additional low income persons according to regular grant guidelines. After these funds are spent, no monies will be available until October. An amendment to our contract with the Regional Planning Commission will be necessary. It is recommended that the resolution accomplishing this be approved. Karl Nollenberger City Planager R E S O L U T I O N BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be, and he is hereby, authorized to execute an amendment to the present contract with the Southeast Texas Regional Planning Commission for prescription medication funding to needy individuals by increasing support from $9,985.00 to $11,542.00. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of , 19 - Mayor - t May 17, 1984 Council Letter 496 Honorable Mayor and Members of City Council Subject: Approval of Memorandum of Understanding between the United States Department of the Army and the City of Beaumont The Department of the Army has requested that the City approve a resolution which will allow the use of Fair Park as a marshalling area for use as a mobilization point during a period of a national emergency. The agreement stipulates that the Army shall use the land following a declaration of national emergency by the President, the Secretary of Defense, or by action of Congress. The agreement further stipulates that all direct expenses and costs to the City of Beaumont generated by the operation of the marshalling area will be reimbursed by the Army to the City. Finally, the agreement acknowledges the prior commitment of the City to the Beaumont Little Theatre, the Harvest Club, and Young Men's Business League, and the Art Museum which the Army acknowledges are under separate lease agreements and are not available for use by the Army. The proposed memorandum of understanding has been reviewed by the Parks Department and our Legal Department and the terms and conditions are acceptable to them. It is recommended that the resolution authorizing a memorandum of understanding be approved. T Karl Nollenberger City Manager R E S O L U T I O N BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT : THAT the City Manager be, and he is hereby, authorized to execute a "Memorandum of Understanding" with the Department of the Army for use of Fair Park as a marshalling area during a mobilization in a national emergency in the form attached hereto as Exhibit "A". PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of 1984. - Mayor - 41 ,,,r May 17, 1984 Council Letter 488 Honorable Mayor and Members of City Council _ Subject: Committee Appointments A resolution on Tuesday's agenda would make the following appointment: Roger McCabe to the Planning Commission, nominated by Councilmember Weisbach. It is recommended that the resolution be adopted. Karl Nollenberger City Manager R R E S_ O L U T I O N BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT Roger McCabe be appointed to the Planning Commission to serve the unexpired term of Mike Brumley. PASSED BY THE CITY COUNCIL of the City of Beaumont this the _ day of _ 19 - Mayor - r May 17, 1984 Council Letter 497 Honorable Mayor and Members of City Council Subject: Resolution Approving a Payment to Leadership Beaumont for 4th of July Activities Representatives of Leadership Beaumont have contacted the City and have requested our support for a celebration on the 4th of July involving fireworks and other appropriate activities. It is the intent of the organizers to utilize Riverf ront Park. The organizers have requested an appropriation of some $2,500.00 from the City for use in this activity. Monies are available in the Aid to Other Agencies Fund of the City and all necessary budget amendments can be done with our end of year adjustments. It is recommended that the resolution authorizing said payment be approved. tt;pvix- Karl Nollenberger City Manager r R E S O_L_U T I O N BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be, and he is hereby, authorized to make a payment of $2,500.00 to Leadership Beaumont for the 4th of July activities to be held at Riverfront Park. PASSED BY THE CITY COUNCIL of the City of Beaumont this the _ day of 19 - Mayor - V % May 16, 1984 Council Letter 492 Honorable Mayor and Members of City Council Subject: Fire Fighters Entry Level Exam On February 24, 1984, the Civil Service Commission approved the purchase of a validated reading comprehension examination for entry-level fire fighters. The Commission selected an exam designed by Wollack and Associates, a psychological corporation located in Greenwood, California. The reading comprehension examination developed by Wollack and Associates was the result of a national survey on fire departments conducted by the corporation. This test was used in the recent examination given to entry level fire fighters on April 2, 1984, and was well accepted. The total price for the exam including shipping is $1,120.97. It is recommended that this expenditure be approved. t) rev ��'c " Karl Nollenberger City Manager c. IY R E S O L U T I O N BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be, and he is hereby, authorized to purchase a validated reading comprehension examination for entry-level fire fighters from Wollack and Associates of Greenwood, California in the amount of $1,120.97. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of , 19 - Mayor - WORK SESSION AGENDA MAY 22, 1984 CITY COUNCIL CHAMBERS 1. Liberty Tele-Communications, Inc. 2. Boards and Commissions. 3. Discussion of purchase of Fleet Equipment to be paid for out of 1985 Budget. May 17, 1984 Council Letter 502 Honorable Mayor and Members of City Council Subject: Discussion of Request from Liberty Tele-Communications, Inc. We have recently received a request from Liberty Tele-Communications, Inc. for a rate increase which effectively raises the monthly base rate from $10.00 to $12.00. As background for this discussion at Work Session, we thought it would be appropriate to summarize the Council's current position with respect to rate regulation as it relates to Liberty TV Cable. The Council by ordinance on the 24th of August, 1982, effectively allowed the City Manager to approve within limitation an increase in the basic monthly service rate. The language is as follows: "That the Company may, not more frequently than one time during each calendar year, change its rate and charges by filing a statement of its proposed rates and charges with the City Clerk and with the City Manager at least 30 days prior to the effective date of the proposed rates and charges. A percentage increase in basic monthly service rates which does not exceed the percentage increase in the Consumer Price Index for all urban customers, U. S. City Average, as published by the Bureau of Labor Statis- tics or other federal agency for the same period since such basic monthly service rates were last changed shall not require approval of the City of Beaumont. No rates and charges may be made by the Company which are not equal and uniform within each customer class." It should be noted that the C. P. I. in August of 1982 was 292.8 and in March of 1984 stood at 307.3, an increase of 4.95% over the period. The rate increase requested by Mr. Hembree is, in his opinion at least, broken down into two separate requests: a basic request for an increase of from $10.00 to $11.00 per month which he characterizes as necessary and a second additional $1.00 per month which he characterizes as necessary to recover capital cost associated with the installation of equipment which will reduce the interruptions in his system caused by power outages. Because of the different issues involved, we thought it appropriate to invite Mr. Hembree to a Work Session to discuss the entire request. Karl Nollenberger City Manager Liberty Tele -communications, Inc. 416P`�s A SUBSIDIARY OF TELE -COMMUNICATIONS, INC 5330 Twin City Highway • Port Arthur, Texas 77642 P O Box 217 Port Neches, Texas 77651 • 409/962-0234 Purpose The purpose of Part I of this presentation is to request a rate increase for basic cable television service effective July 1, 1984. New rates for customers would be: Current Rates New Rates (established (effective 10/1/82) 7/1/34 Basic cable television service $10.00 $11.00 Background In August of 1982, all area city councils approved current basic cable television rates, and they became effective October 1, 1982. f Rationale For Rate Increase Request 1. Liberty Cable TV continues to improve all aspects of the service it provides. 2. Liberty Cable TV offers cable to 980 of its designated service area. 3. Liberty Cable TV, since October 1982, has added 27 new employees for more responsive service. 4. Liberty Cable TV's capital expenditures, since October 1982, have totaled over $4,000,000.00. 5. Liberty Cable TV, since October 1982, has added five new entertain- ment services. (CNN Headline News, Black Entertainment Television, The Weather Channel, The Nashville Network, and Music Television) 6. Liberty Cable TV continues to have its profitability eroded by the negative effects of inflation. 7. Liberty Cable TV is now paying for seven satellite services that were originally free. (Nickelodeon, Arts & Entertainment, USA Network, CNN Headline News, Black Entertainment Television, Color Weather Radar, and The Weather Channel) 1' Liberty Tele -communications, Inc. gm `��I� A SUBSIDIARY OF TELE -COMMUNICATIONS, INC. 5330 Twin City Highway • Port Arthur, Texas 77642 P.O. Box 217 - Port Neches, Texas 77651 • 409/962-0234 Purpose The purpose of Part II of this presentation is to request an increase of $1.00 per month for all cable TV subscribers to offset the cost of a $1,500,000.00 capital expenditure. Rationale For Fee Increase 1. With this increase we can make Liberty Cable TV a true "state-of- the-art" cable system. 2. We will provide stand-by.power sources throughout the city. This will eliminate many instances of cable outage, particularly those times when the electricity is on, but the cable is out. 3. We will place a set-top channel selector (converter) in all homes that currently do not have one. 4. At the current time approximately 25% of all Liberty Cable TV sub- scribers rent this set-top selector for $2.50 per month. Upon completion of our work, these people will realize a $1.50 per month savings. Those customers who have the cost of the selector included in their monthly bill will have a $1.00 per month increase. 5• Liberty Cable TV's expense in providing stand-by power sources and set-top selectors will be in excess of $1,500,000.00. However, we propose not to assess this $1.00 per month charge until all work is completed.. May 17, 1984 Council Letter 499 Honorable Mayor and Members of City Council Subject: Review of Boards and Commissions We have included in the Council packet a hopefully complete analysis of all boards and commissions either appointed by City Council or the City Manager or the Mayor. As we discussed at our Saturday Work Session, we will need some instruction from you with respect to the procedure that you desire to utilize for the future in making appointments to these various boards and commissions. If you feel that you need any additional information with respect to this topic for Tuesday, please feel free to call. Karl Nollenberger City Manager May 18, 1984 Council Letter 503 Honorable Mayor and Members of City Council Subject: Discussion of Purchase of Fleet Equipment to be Paid For Out of 1985 Budget a-5 Several weeks ago, the City Council awarded a bid for a new fire truck, after a staff recommendation was given that the monies for this purchase would be available in the 1985 budget. Because of the unusual nature of this practice and because of the fact that the staff plans to make additional recommendations for similar purchases within the next few weeks, we thought it advisable to discuss the entire issue of authorization of expenditures in anticipation of future year budgets. Within this discussion there are several points which should be kept in.mind: 1. Without exception, recommendations for purchase will be made only when the equipment being purchased requires a great amount of lead time and delivery will not occur until after October 1st, the beginning of the next fiscal year. 2. Recommendations are being made only in those areas where crucial needs exist for a particular type of specialized equipment. 3. Despite the fact that monies are being expended for the next budget years, no recommendations will be made without sufficient funds existing and available for appropriation in this year's budget to cover the proposed purchase. 4. Recommendations will only be made for purchase out of funds (Water, Equipment Replacement, Sanitation, etc.) unless the accrual accounting standards where expenditures are shown when equipment is received. Within the next couple months, city staff will recommend the purchase of some $400,000 worth of garbage trucks and will likely recommend the purchase of two additional street sweepers intended for replacement of inoperable units. In each instance, these purchases will be made with the condition that an appropriation will occur within the 1985 budget. However, in each instance, monies are available within either the General Fund or within the Fleet Replacement Fund to cover such an expenditure. t Council Letter 503 May 18, 1984 Page 2 This type of purchase allows the City to better program its replacement needs to decrease maintenance expenditure or to provide a level of service not available without that effort. In future years, as cash balances are accumulated within the Fleet Replacement Fund, it is our plan to develop an improved methodology within which purchases can be routinely programmed as they are needed for particular departmental requirements. Karl Nollenberger City Manager The information with respect to the award for the slogan for a Cleaner City will be provided to the Council on Monday. MAY 22, 1984 11:45 A.M. City Council tour of the Water Plant. May 18, 1984 Council Letter 504 Honorable Mayor and Members of City Council Subject: Summary of Improvements to Pine Street Water Treatment Plant At 11:45 A.M. prior to our meeting a tour with lunch of the Pine Street Treatment Plant is planned. In 1980, this region experienced a rather severe drought which severely taxed the capabilities of our water system with respect to adequate production. As a result of this, the firm of Freese and Nichols was hired to design certain improvements to our water treatment facilities as well as our ground water pumping and transmission capabilities. One important component of the two -phased improvement program consisted of modernization of our Pine Street water treatment facility which in effect increased our daily capacity from 20 million gallons per day to 30 million gallons per day production. This was accomplished at a cost of $6,000,000. The other component of the improvements consisted of the installation of a larger pump at our ground water wells in Loeb as well as the installation of a larger 24" transmission line. These improvements, which costs approximately $2,225,000 to $2,500,000 increased our production from 13 million gallons a day to 17 million gallons a day so that overall we have increased our daily maximum production from some 33 million gallons a day to 47 million gallons a day. The tour on Tuesday, May 22nd, will focus on the improvements at the Pine Street Plant. /-" L'Y' Karl Nollenberger City Manager Nay 16, 1984 Council Memo 142 Honorable Mayor and Members of City Council Subject: Summer Recreation Program. Attached is the Parks and Recreation Department's summer recreation program. If you have any questions, please contact the Parks and Recreation Office at ext. 652. Karl Nollenberger City Manager Attachment CITY 7 3EA'JMCNT PARKS AIVD RE'Hrc ciJ ]EPARTMENT SUMM'_R ACTIVITIES ''ROGRAM 1984 BEST YEARS CENTER PROGRAMS 780 So. 4th St. Beaumont, Tx. - 838-0876 For Age 50 & Older Citizens "REGULAR ACTIVITIES, CLASSES, AND PROGRAMS" CERAMICS MON. & WED. 9:00am. EXERCISE MON.,TUE.,THU. 9:00am. BASC MON.-THU. 9:30am. ART MON. 10:00am. BRIDGE MON. 10:00am. HAPPY STEPPERS TUE. 8:30am. BISQUE STAINING TUE. 9:00am. CHARLESTON TUE. 10:00am. SWIMMING WED. 10:00am. KNITTING & CROCHET WED. 9:00am. TAP DANCE THU. 8:30am. BELLY DANCING THU. 10:00am. QUILTING FRI. 9:00am. DRAMA FRI. 9:30am. 84 DOMINOS EACH SAT. 12:00 NOON LUNCH SERVED MON.-FRI. 11:30am. SING A LONG LAST FRI. 10:30am. BINGO LAST FRI. 12:00 NOON BLOOD PRESSURE FIRST TUE. 11:00am. SECOND WED. 11:00am. THIRD & FOURTH THU. 11:00am. PARKS & RECREATION DEPT. MAYOR CITY MANAGER BILL NEILD KARL NOLLENBERGER CITY COUNCIL MEMBERS NELL WEISBACH AUDWIIN SAMUEL MIKE BRUMLEY JOE DESHOTEL DAVID MOORE WAYNE TURNER PARKS AND RECREATION DIRECTOR Henry Engelbrecht RECREATION SUPERINTENDENT Bill Tumblin PARKS SUPERINTENDENT Lewis Hiltpold COMMUNITY CENTER SUPERVISOR Jennifer Sooy SPECIAL ACTIVITIES SUPERVISOR Luke Jackson PROGRAM COORDINATOR -BEST YEARS CENTER Beverly Salim PARKS AND RECREATION ADVISORY COMMITTEE: Dr. Bruce Drury Floyd Dixon Jack Greer Katie Lane Duff E. A. LaBauve Ed Moore Larry Porter Clyde Vincent Gayle Villere Theresa Wallace PARKS AND RECREATION DEPARTMENT: 1870 Louisiana 838-0652 8:00 A.M. - 5:00 P.M. Monday - Friday Two 5 -week Sessionsl- BeginningJune4 and July 9 IUNIORS (Under 18): ROGERS PARK - Mon & Wed 8-10:00am Beginners Tues & Thurs 8-I0:00am Intermediates ALICE KEITH - Mon & Wed B-9:00am Beginners & Wed 9-10:00am Intermediates KLEIN PARK - Tues & Thurs 8-9:00am Beginners Tues & Thurs 9-10:00am Intermediates MAGNOLIA PARK -Tues & Thurs 8-9:00am Beginners Tues & Thurs 9-1U:00am Intermediates SPROTT PARK - Mon & Wed 8-9:00am Beginners Mon & Wed 9-10:00am Intermediates 1DULTS : o ROGERS PARK - Mon & Wed 7-9:00pm Beginners Tues & Thurs 7-9:UOpm Intermediates CENTRAL PARK- Tues & Thurs 7-9:00pm Beginners & Intermediate 1894 CITY TENNIS TOURNAMENTS *TO BE HELD AT BEAUMONT JENNIS CENTER* MAY 11-12 - Spindletop Junior Tennis Tournament JUNE 1-3 - Spindletop Adult Tennis Tournament JULY 6-8 - T.A.A.F District Championship AUGUST 16-19- West End Optimist All -City Championship SWIMMING POOLS_ ALICE KEITH (closed Mondays) & MAGNOLIA (closed Tuesdays) JUNE 2 through AUGUST 19 = = 1:30 - 8:00 P.M. RATES: 50G child & 754 adult JADING POOLS are located at the following parks: (CLOSED MONDAYS) ALICE KEITH CALDWOOD CARROLL. ST COTTONWOOD CHAISON COMBEST GILBERT HEBERT LIBERIA MAGNOLIA PIPKIN ROBERTS PINE ST ROGERS SPROTT WEISS HANDICAPPED PLAYGROUND PROGRAM JUNE 18 - 29 ROGERS PARK 9-11:30am Mon - Fri Call 838-0652 to register 6-20 year olds PLAYGROUND PROGRAM MONDAY - FRIDAY JUNE - AUGUST HOURS 9:00 - 11:30AM and 2:00 - 5:00 PM AGES 6-12yrs REGISTER AT THE FOLLOWING: CALDWOOD PARK(PM only) MAGNOLIA PARK(AM only) CARROLL ST PARK PINE ST PARK(PM only) COMBEST PARK ROGERS PARK(AM only) COTTONWOOD PARK ROBERTS PARK LIBERIA PARK SPROTf PARK LOCATION SPECIAL ACTIVITIES PROGRAMS TO BE ANNOUNCED MON & WED 9-11:00am; 2-5:00pm (Basketball, Softball, Flag Football) SPROTT PARK MON & WED 6-8;OOpm (Table Tennis, Shuffleboard, Table Pool, Table Golf) SPROTT PARK FRIDAY 9-12:00noon —TBasketball, Softball, flag Football) LIN_C_OL_N SCHOOL TUES & THURS 9-11:00am; 2-5:00pm (Basketball, Softball, Flag Football) CENTRAL PARK TUESDAY 6-8:00pm Table Games) SPECIAL EVENTS: Three -on -Three Tournament - Ages: (9-12) (13-15) (16-18) June 12 ---LOCATION TO BE ANNOUNCED One -on -One Tournament - Ages: (9-12) (13-15) (16-18) ^June 21 ---LOCATION TO BE ANNOUNCED Three -on -Three Tour_n_a_ment - Eight Team Tournament Vu May 19- _ LOCATION: Athletic Complex Court HOT SHOT RUN OFF - Ages: (9-12) (13-15) (16-18) July 11 --Buys & Girls LOCATION TO BE ANNOUNCED COMMUNITY CENTER PROGRAMS 2 Sessions = June 4 - July 6 & July 16 - August 17 Alice Keith -Tues E Thurs afternoons Rogers - Mon & Wed afternoons **CRAFTS** GUITAR** NEEDLECRAFT** CENTRAL. PARK - mornings **BALLET *%k LAP ** TUMBLING** CENTRAL PARK - SATURDAYS BALLET - Beginners 4-9 yrs. AADULT SLIMNASTICS - May 29 July 6 July 16 -August 25 Rogers Park _s 9.00 - 10:00 A.M. Monday, Wednesdays, Fridays 1:00 - 2:00 P.M. Monday, Wednesdays, Fridays 6:00 - 7:00 P.M. Mondays and Wednesdays 6:00 - 7.00 6 7:00 - 8:00 P.M. Tuesdays & Thursdays Alice Keith Park - 9:00 - 10:00 A.M. & :56 - 7:00 P.M. Tuesdays & Thursdays Central Park- 6:00 - 7:00 P.M. Thursdays **REGISTRATION FEE REQUIRED FOR ALL COMMUNITY CENTER PROGRAMS **E**** BEST YEARS CENTER - SENIOR CITIZEN PROGRAM`_, .. AGE 50 & OLDER JUNE 1984 - A GSU SEMINAR ON RATES FOR THE SENIOR CITIZEN'S A TENTATIVE SEMINAR ON SELF- PROTECTION. JULY 8, 1984 THE CIVIC CENTER WILL HOST A COURTRY MUSIC JAMBOREE FREE TO ALL SENIOR CITIZENS. IT BEGINS AT 2:00 P.M. JULY__L2�4 - BEGINNING EVERY THIRD FRIDAY, A PROFESSIONAL FLORAL DESIGNER WILL TEACH CLASSES ON SILK ARRANGEMENTS AND CARE OF POT PLANTS. BEGINNING COST IS $10.00 EACH, FOR SUPPLIES THAT WILL BE BOUGHT FOR WHOLESALE. AUGUST FIELO TRIPS TWO (2): AUGUST 3, 1984 - TRIP TO SEA ARAMA IN GAL'VES70N, BETWEEN AUGUST 21st AND 28th - (TENTAT' 1 VET THE LIVINGSTON HERB FARM AND RESTAURANT. May 15, 1984 Council Memo 141 Honorable Mayor and P1embers of City Council Subject: Mosquito Control In cooperation with the Jefferson County Mosquito Control District, the Water Utilities Department of the City of Beaumont will periodically allow fire hydrants to run during dry weather. This will flush our storm sewers of standing water which is a breeding ground for mosquitoes. These mosquitoes are not the ordinary nuisance pest but rather a potential carrier for encephalitis. They breed in dark, damp places such as storm sewers where the water stagnates. Flushing the sewers with water is an environmentally acceptable manner of dealing with this problem and money is saved by reducing the use of pesticides. We wanted to make the City Council aware of this effort since we receive complaints or concerns expressed by the citizens about open running hydrants from time to time since they are not aware of the objective of the effort. Karl Nollenberger City Manager cc: Management Team May 16, 1984 Council Memo 145 Honorable Mayor and Members of City Council Subject: Street Sweeping Program The City of Beaumont has been experiencing difficulty with the street sweeping program in light of equipment problems in the last year. This will serve as E. status report as to the current situation relating to street sweeping. The street sweeping program was based on an availability factor of 50% (We need to have two sweepers out of four running at any time.). To date the actual experience has been far below that factor. The contributing factors relating to the street sweepers lack of availability is proper maintenance (both operator and maintenance service), age and condition of machinery. The two 1978 Tynco Sweepers have not produced enough sweeping time to warrant their further repair. They are machines that have not been properly repaired and operated over the years which has shortened their working life. With much effort by the maintenance service, these machines have proven to be unrepairable in regards to expecting any long-term or dependable service. "heir availability since January has been 10.5%. The on-going repairs of the two FMC Sweepers has been initiated with the factory representative of FMC Corporation visiting Beaumont in reviewing the sweeper situation. The factory representative's viewpoint was that the sweepers could give their expected service levels with appropriate repairs and proper operational training for our street sweeper operators. Cne of the sweepers was scheduled to be completed by the middle of May and the other to be available two or three weeks later. The use and availability cf those sweepers should significantly enhance our program. The total sweeper availability for the past four months has been 5.3%. Our projected sweeper miles for the four month period was 2,900 miles while the actual amount swept was 185 miles. Presently, we are going through a bidding process in hopes of having a firm cost on replacing the two Tynco Sweepers to run in conjunction with the refurbished FMC Sweepers. While the replacement of the two sweepers was not included in this year's budget, this program cannot operate satisfactorily without the addition of two sweepers to replace the old equipment. We believe that the addition of two new sweepers will bring our sweeping program up to a satisfactory service level for the citizens of Beaumont. Karl Nollenberger City Manager cc: Management Team May 17, 1984 Council Memo 144 Honorable Mayor and Members of City Council Subject: Memorial Day Holiday - Transit There will be no bus service provided on Monday, May 28, 1984, in observance of the Memorial Day Holiday. For the benefit of our passengers, notices will be placed in all buses one week prior to the holiday. r Karl Nollenberger City Manager May 16, 1984 Council Memo 143 Honorable Mayor and Members of City Council Subject: Radios for Use by Police Department During the 1980-81 fiscal year, the City purchased 14 radios from Motorola, Inc., for use in the Police Department. During the first year of service, the radios developed a number of operational problems requiring a series of adjustments and alterations to the equipment. Motorola was notified and a factory representative was involved in trying to correct the problems associated with these radios. However, the equipment continued to provide less than adequate service. Recently, Mr. Chuck Mayo, Motorola's factory representative in this area, commenced a series of steps to alleviate the problems. The company has agreed to replace all radios involved in this purchase at no cost to the City. Mr. Mayo has indicated that the radios are on order and we should be receiving them within the next few weeks. You will be advised when these radios are received and installed. Karl Nollenberger City Manager