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Home My WebLink AboutMIN JUL 15 2014M I N U T E S- CITY OF BEAUMONT W.L. Pate, Jr., At -Large BECKY AMES, MAYOR Gethrel Wright, At -Large Dr. Alan B. Coleman, Mayor Pro Tem CITY COUNCIL MEETING Michael D. Getz, Ward II Audwin Samuel, Ward III July 15, 2014 Jamie Smith, Ward IV Tyrone E. Cooper, City Attorney Kyle Hayes, City Manager Tina Broussard, City Clerk The City Council of the City of Beaumont, Texas, met in a regular session on July 15, 2014, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Presentations and Recognition Public Comment: Persons may speak on scheduled agenda items 1-3/Consent Agenda Consent Agenda Mayor Ames called the council meeting to order at 1:30 p.m. Marquice Hobbs, Intern Pastoral Candidate in the Methodist Church gave the invocation. A member of the B.T. Striders Youth Track Club of Beaumont led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor Ames, Mayor Pro Tem Coleman, Councilmembers Getz, Wright and Pate. Absent: Councilmembers Samuel and Smith and Tyrone Cooper, City Attorney. Also present were Kyle Hayes, City Manager; Quinten Price, 1St Assistant City Attorney; Tina Broussard, City Clerk. Councilmember Samuel was absent due to work Councilmember Smith was absent due to being out of the City Proclamations, Presentations, Recognitions Presentation - Carolyn Howard, Executive Director of Beaumont Main Street, introduced Grace Mathis with Young Creatives for Downtown Revitalization. Ms. Mathis presented a certificate to the City on behalf of the Beaumont Main Street who has been named a National Main Street Community Presentation -- Jeff Hulon, Coach of the B. T. Striders Youth Track Club of Beaumont spoke in regards to the B. T. Striders Youth Track Club who will be competing in the AAU National Junior Olympics in Des Moines, Iowa. Coach Hulon also had each of the track club youth introduce themselves they also presented Council with gifts. Public Comment: Persons may speak on scheduled agenda items 1-3/Consent Agenda. None Minutes — July 15, 2014 Mayor Ames read the announcement regarding Executive Session being held at the conclusion of the General Business portion of the meeting. CONSENT AGENDA Approval of minutes - July 1, 2014 Confirmation of committee appointments - None A) Authorize the donation of property for the development of the Northwest Parkway Project — Resolution 14- 147 B) Approve the renewal of an annual support agreement with Creative Switching Designs, Inc. for the ShoreTel phone systems used by city departments — Resolution 14 - 148 C) Approve the purchase of Self -Contained Breathing Apparatus from Municipal Emergency Services, Inc., of Houston for use by the Fire Department — Resolution 14 - 149 E) Approve the waiver of penalty and interest, according to Section 33.011(a)(2) of the Property Tax Code, for Douglas Memorial CME Church — Resolution 14 - 151 F) Authorize the City Manager to enter into a contract with TransUnion Risk and Alternative Data Solutions, Inc. — Resolution 14 - 152 G) Authorize the City Manager to amend a contract with Coburn Supply of Beaumont - Resolution 14 - 153 Councilmember Pate moved to approve the Consent Agenda excluding Item D. Councilmember Wright seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM COLEMAN, COUNCILMEMBERS GETZ, WRIGHT AND PATE NAYS: NONE MOTION PASSED D) Authorize the City Manager to execute an Advance Funding Agreement Amendment No. 3 with the Texas Department of Transportation for the Hike & Bike Trail Phase II-Dowlen Road to Major Drive Councilmember Getz moved to approve Item D. Councilmember Pate seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM COLEMAN, COUNCILMEMBERS GETZ, WRIGHT AND PATE NAYS: NONE Minutes — July 15, 2014 MOTION PASSED Resolution 14-150 GENERAL BUSINESS Consider amending Section 22.02.001, Water Service Rates and Section 22.02.002, Wastewater Service Rates of the Code of Ordinances to increase rates by five percent effective October 1, 2014. The Water Utilities Department has been and is continuing to undertake a major capital improvement effort to enhance the water and sewer system. As presented in a work session on June 17, 2014, $15.5 million is required to complete projects that are currently under construction and design and $3.5 million to fund new clarifiers at the sewer treatment plant. In addition, there are $63.9 million of outstanding revenue bonds that can be refunded in order to achieve a lower interest rate and savings. The proposed rate increase of five percent (5%) is required to fund the new debt service after considering the estimated savings from the refunded issues as well as the debt related to the Automated Metering Infrastructure (AMI) and Leak Detection project and the recently financed equipment. Based on current revenues, a 5% increase to water and sewer rates is projected to produce an additional $2,153,300 on an annual basis. Below is a table recapping the additional debt service and revenue required to meet the obligation. Projected New Debt Payments in FY 2015 and Additional Revenue Required New Refunding and Revenue Bonds $ 622,300 AMI and Leak Detection Systems 1,962,000 Financed Equipment 521,700 Total Debt Payments $ 3,106,000 Proposed 5% Rate Increase $ 2,153,300 Monies Restricted in FY 2014 for AMI Payment 766,000 Total Revenue Available for New Debt Payments $ 2,919,300 Councilmember Wright moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE AMENDING CHAPTER 22, ARTICLE 22.02, SECTIONS 22.02.001(A) AND 22.02.002(A) OF THE CODE OF ORDINANCES OF THE CITY OF BEAUMONT TO INCREASE WATER AND WASTEWATER RATES; PROVIDING AN EFFECTIVE DATE; PROVIDING FOR REPEAL; AND PROVIDING A PENALTY. Mayor Pro Tem Coleman seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM COLEMAN, COUNCILMEMBERS GETZ, WRIGHT AND PATE NAYS: NONE MOTION PASSED Minutes — July 15, 2014 Ordinance 14 - 030 2. Consider a resolution approving a contract with ARC Abatement of Houston for the asbestos abatement and demolition of the Castle Motel located at 1125 N. 11 th Street. After receiving complaints, the City conducted an inspection of the Castle Motel. It was found that it suffered from extensive deferred maintenance and damage. The number and severity of code violations resulted in the structures being tagged as unsafe for both tenants and the public. Since the buildings were vacated, the motel has only deteriorated further and continues to be open and accessible, despite attempts by the owner to secure it. It has been determined that for health and safety reasons, it is necessary to demolish these structures. A request for bids was sent to thirteen (13) vendors. Nine (9) responses were received. ARC Abatement was the lowest qualified bidder. PfP Abatement did not meet specifications. Mayor Pro Tem Coleman moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A CONTRACT WITH ARC ABATEMENT, OF HOUSTON, TEXAS, FOR THE ASBESTOS ABATEMENT AND DEMOLITION OF THE CASTLE MOTEL LOCATED AT 1125 N. 11TH STREET. Councilmember Pate seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM COLEMAN, COUNCILMEMBERS GETZ, WRIGHT AND PATE NAYS: NONE MOTION PASSED Resolution 14 - 154 3. Consider a resolution approving an annual contract for the purchase of Aluminum Sulfate from Brenntag Southwest, Inc., of Houston for use by the Water Utilities Department. Bids were requested for an annual contract to provide Aluminum Sulfate, which is used to clarify and purify the City's water supply. Due to changing water conditions the Water Utilities Department requested pricing for aluminum sulfate and aluminum sulfate modified with the addition of copper sulfate at two percent (2%) concentration. The addition of copper sulfate reduces the build up of algae within the plant clarifiers and improves the general taste of the water. The structure of the bid allows the water plant to order the specific concentration of materials as needed. Five (5) vendors were solicited; five (5) responded. Brenntag Southwest, Inc., of Houston was the low bid They have been a provider of this material and have satisfactorily serviced this contract in prior years. Chemtrade, Inc., and Affinity Chemical, Inc., both submitted nonresponsive bids. There are no local vendors providing this material. The estimated total price above represents the anticipated requirement for 2,000 dry tons of material, based upon the average bid price of both regular and enhanced material. Minutes — July 15, 2014 Councilmember Pate moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A CONTRACT WITH BRENNTAG SOUTHWEST, INC., OF HOUSTON, TEXAS, FOR THE ANNUAL CONTRACT FOR THE PURCHASE OF ALUMINUM SULFATE FOR USE BY THE WATER UTILITIES DEPARTMENT FOR AN ESTIMATED AMOUNT OF $406,110. Councilmember Wright seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM COLEMAN, COUNCILMEMBERS GETZ, WRIGHT AND PATE NAYS: NONE MOTION PASSED Resolution 14 •- 155 WORK SESSION Review and discuss the City's Small Business Revolving Loan Fund - Deferred COUNCILMEMBER COMMENTS MAYOR PRO TEM COLEMAN - STATED THAT IT'S GREAT TO SEE KIDS OUT EXERCISING, PHYSICAL EXERCISE IS GREAT FOR OUR YOUTH, ANNOUNCED THAT THE TEXAS HEALTH AND HUMAN SERVICES COMMISSION AND IT'S TIME TEXAS HAVE COLLABORATED WITH ORGANIZATIONS ACROSS THE STATE TO PROVIDE THE FIRST ANNUAL SERIES OF THE SNAP -EDUCATION WORKSHOPS FOCUSED ON REGIONAL OBESITY PREVENTION EFFORTS, FOR MORE INFORMATION GO TO WWW.GROWINGHEALTHYTEXAS.COM THE WORKSHOP WILL BE NEXT WEDNESDAY AND THURSDAY HERE IN BEAUMONT, SHOWED COUNCIL ONE OF THE PLAYFUL CITY SIGNS THAT HAS BEEN RECEIVED BY RYAN SLOTT, DIRECTOR OF THE PARKS AND RECREATION DEPARTMENT, STATED THAT BEAUMONT HAS BEEN RECOGNIZED IN THE TOP 226 PARKS AND RECREATIONAL DEPARTMENTS IN THE UNITED STATES COUNCILMEMBER GETZ - EXTENDED HIS CONGRATULATIONS TO THOSE THAT HAVE BEEN SELECTED TO THE BE ON THE BOARD OF MANAGERS OF BISD, LOOKING FORWARD TO THEM TAKING THE HELM IN GETTING THIS SCHOOL DISTRICT TURNED AROUND, THE FIRST MEETING IS SCHEDULED FOR MONDAY, JULY 21, 2014, ALSO ANNOUNCED THE DOWLEN WEST NEIGHBORHOOD ASSOCIATION MEETING WITH A MEET AND GREET AT 6:00 P.M. AND MEETING AT 7:00 P.M., AT ROGERS PARK COMMUNITY CENTER, TUESDAY, JULY 15, 2014 COUNCILMEMBER WRIGHT - CONGRATULATED THE B. T. STRIDERS YOUTH TRACK CLUB, AS WELL AS THE BEAUMONT CHARLTON POLLARD MASS Minutes — July 15, 2014 REUNION THAT WILL BE HELD ON THIS WEEKEND, VERY PROUD OF THE CITY, IT'S ANOTHER GREAT DAY IN BEAUMONT COUNCILMEMBER PATE - VERY PROUD OF THE YOUTH THAT ARE A PART OF THE B. T. STRIDERS YOUTH TRACK CLUB, COMMENTED ON CHIEF PETE SHELTON BEING HONORED AT LAMAR UNIVERSITY, ANNOUNCED THAT ON TOMORROW (JULY 15, 2014), THE CONSUL GENERAL OF CANADA WILL BE SPEAKING AT THE BEAUMONT ROTARY CLUB ON THE KEYSTONE PIPELINE AND THE TRADE RELATIONSHIP THAT THE UNITED STATES HAS WITH CANADA, ENCOURAGED EVERYONE TO EAT LUNCH ON THE LAKE ON MONDAY'S COUNCILMEMBER SMITH - ABSENT COUNCILMEMBER SAMUEL - ABSENT CITY ATTORNEY COOPER - NONE CITY MANAGER HAYES - PLEASE TO ANNOUNCE THAT .10E MAJDALANI HAS BEEN NAMED THE CITY'S PUBLIC WORKS DIRECTOR MAYOR AMES - CONGRATULATED .10E MAJDALANI, COMMENTED ON CHIEF PETE SHELTON BEING HONORED AT LAMAR UNIVERSITY, SENT CONDOLENCES TO THE BROWN FAMILY ON THE LOSS OF THEIR AUNT MS. ROSE WHO WAS 104 YEARS OLD Public Comments (Persons are limited to three minutes) None Open session of meeting recessed at 2:22 p.m. EXECUTIVE SESSION Consider matters related to the purchase, exchange, lease or value of real property in accordance with Section 551.072 of the Government Code, to wit: 625 Orleans Street, Hotel Beaumont There being no action taken in Executive Session, Council adjourned. upon request in the City Clerk's Office. V fNH Tina Broussard, City Clerk Minutes — July 15, 2014