HomeMy WebLinkAboutPACKET JUL 15 2014K1( If W17I1 OF'i'ORi.t NI II
1
T - E - X - A - S
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS JULY 15, 2014 1:30 P.M.
CONSENT AGENDA
* Approval of minutes — July 1, 2014
* Confirmation of committee appointments
A) Authorize the donation of property for the development of the Northwest Parkway
Project
B) Approve the renewal of an annual support agreement with Creative Switching Designs,
Inc. for the ShoreTel phone systems used by city departments
C) Approve the purchase of Self - Contained Breathing Apparatus from Municipal
Emergency Services, Inc., of Houston for use by the Fire Department
D) Authorize the City Manager to execute an Advance Funding Agreement Amendment No.
3 with the Texas Department of Transportation for the Hike & Bike Trail Phase II-
Dowlen Road to Major Drive
E) Approve the waiver of penalty and interest, according to Section 33.011(a)(2) of the
Property Tax Code, for Douglas Memorial CME Church
F) Authorize the City Manager to enter into a contract with TransUnion Risk and
Alternative Data Solutions, Inc.
G) Authorize the City Manager to amend a contract with Coburn Supply of Beaumont
0
RICH WITH OPPORT'UNI'TY
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T • E • X • A • S City Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Dr. Joseph Majdalani, P.E., City Engineer
MEETING DATE: July 15, 2014
REQUESTED ACTION: Council consider a resolution accepting the donation of property
for the development of Northwest Parkway Project.
BACKGROUND
As part of the Northwest Parkway Project, approximately ten (10) parcels of land are being
acquired. The owner of the property listed below, has agreed to donate their property to the City:
Parcel #8 2.196 acre situated in W. B. Dyches Survey, Abstract No. 17
Owner: Lake Beau, L.P.
Appraised Value: $220,000.00
FUNDING SOURCE
None.
RECOMMENDATION
Approval of resolution.
RESOLUTION NO.
WHEREAS, Lake Beau, L.P., has agreed to donate 2.196 acres of land situated in
the W. B. Dyches Survey, Abstract No. 17, as described in Exhibit "A" and shown on
Exhibit "B," attached hereto, to the City of Beaumont for the Northwest Parkway Project
and,
WHEREAS, the City Council has considered the donation of said tract of land and
is of the opinion that the delivery and receipt of said tract is necessary and desirable and
that same should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby, in
all things, approved and adopted; and,
THAT the donation of the above described property donated by Lake Beau, L.P.,
is hereby in all things accepted; and,
BE IT FURTHER RESOLVED thatthe City Manager is hereby authorized to execute
all documents necessary to accept said donation.
2014.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of July,
- Mayor Becky Ames -
NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MAY
REMOVE OR STRIKE ANY OR ALL OF THE FOLLOWING INFORMATION FROM THIS
INSTRUMENT THAT TRANSFERS AN INTERST IN REAL PROPERTY BEFORE IT IS
FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR
DRIVER'S LICENSE NUMBER.
THE STATE OF TEXAS X
COUNTY OF JEFFERSON X
KNOW ALL MEN BY THESE PRESENTS:
GIFT DEED
That, LAKE BEAU. LP, a Texas limited partnership. of the County of Jefferson . State of Texas,
hereinafter called GRANTOR GIVES, DONATES, GRANTS AND CONVEYS, as a gift, with
no reversionary right or interest in and to the property retained. subject to the reservations and
exceptions hereinafter made, and by these presents does GIVE, DONATE, GRANT AND
CONVEY unto the CITY OF BEAUMONT, a municipal corporation, domiciled in .lefferson
County, Texas, hereinafter called GRANTEE,
P. O. Box 3827, Beaumont. Texas 77704, and to its successors and assigns forever the property
described in Exhibit "A ", attached hereto and inade a part hereof for all purposes.
GRANTOR does hereby except and reserve from this conveyance unto itself, its
successors and assigns, forever, all of the oil, gas, and sulphur in and under the land herein
conveyed but waives all rights of ingress and egress to the surface thereof for the purpose of
exploring, developing, mining or drilling for same.
This conveyance is expressly made subject to all zoning laws and to restrictions,
covenants. conditions, easements and mineral and /or royalty reservations, if any. effecting the
property. TO HAVE AND TO HOLD the above described premises together with all and
singular the rights and appurtenances thereto and in any wise belonging. unto the said
GRANTEE and GRANTEE'S successors and assigns, forever: and said GRANTOR binds
themselves and their successors and assigns to warrant and forever defend all and singular the
EXHIBIT "A"
said premises unto the said GRANTEE and GRANTEE'S successors or assi�nls, against every
person lam -fully claiming or to claim all or any part of the property, subject to the provisions
stated above, when the claim is by. through, or under GRANTOR but not otherwise.
EXECUTED this the day of .2014
GRANTOR:
Lake Beau. LP, a Texas limited partnership
By: Lake Beau, Inc., a Texas corporation. General Partner
B v:
Its:
By:
Its:
Muhammad T. Aziz
Qamar U. Arfeen
ACKNOWLEGEMENT
STATE OF TEXAS X
COUNTY OF JEFFERSON X
This instrument was acknowledged before me on this the day of 2014,
by MUHAMMAD T. AZIZ, _ of Lake Beau, Inc., a Texas corporation on behalf
of said corporation, general partner on behalf of Lake Beau, LP, a Texas limited partnership.
Notary Public, State of Texas
STATE OF TEXAS X
COUNTY OF JEFFERSON X
This instrument was acknowledged before me on this the day of _, 2014,
by QAMAR U. AR.FEEN, of Lake Beau. Inc., a Texas corporation on behalf of
said corporation, general partner on behalf of Lake Beau, LP, a Texas limited partnership.
Notary Public, State of Texas
RETURN TO: City of Beaumont
c/o Antoinette Hardy
P. O. Box 3827
Beaumont, TX 77704
PROPERTY DESCRIPTION OF PARCEL 8
METES AND BOUNDS DESCRIPTION OF 2.196 ACRES OF LAND
SITUATED IN AND A PART OF THE
W.B. DYCHES, ABSTRACT NO. 17
JEFFERSON COUNTY, TEXAS
Being a 2.196 acre tract or parcel of land, a portion of that certain tract of land (called 28.787
acres) as conveyed by deed to Lake Beau, LP in Clerk's File No. 2005038617 of the Official
Public Records of said County, part of the W.B. Dyches Survey, Abstract 17 of said County and
being more particularly described by metes and bounds as follows:
BEGINNING at an iron rod with cap found marking the intersection of the South Right -of -Way
line of Homsar Pointe Blvd., a public dedicated Right -of -Way with the East line of a private road
easement conveved in Clerk's File No. 2010014601 of the Official Public Records of said
County, a point in the most northerly West line of said 28.787 acre tract of land;
THENCE North 02 deg. 50 min. 42 sec. West along and with the East line of said private road
easement at a distance of 80.00 feet passing a rod with cap found marking the Northeast corner
of said Homsar Pointe Blvd. and continuing a total distance of 104.92 feet to a steel rod with
cap marked Arceneaux & Gates set for the Northwest corner of the herein described tract of land:
THENCE North 87 deg. 10 min. 00 sec. East, a distance of 219.60 feet to a steel rod with
cap marked Arceneaux & Gates set for the beginning of a curve to the left:
THENCE along said curve with a radius of 2335.00 feet, a central angle of 12 deg. 26 min. 31
sec.. a chord bearing of North 80 deg. 56 min. 44 sec. East, a chord length of 506.05 feet and an
arc distance of 507.05 feet to a 1/2" steel rod with cap marked Arceneaux & Gates set in the East
line of said 28.787 acre tract of land and the West line of that certain tract of land (called 4.417
acres) as conveyed by deed to Jefferson County Drainage District No. 6 in Clerk's File No.
2008000947 of the Official Public Records of said County and marking the Northeast corner of
the herein described tract of land:
THENCE along and with the East line of said 28.787 acre tract of land and the West line of said
4.417 acre tract of land a curve with a radius of 1 151.68 feet, a central angle of 06 deg. 29 min.
51 sec., a chord bearing of South 09 deg. 57 min. 34 sec. East, a chord length of 130.53 feet and
an arc distance of 130.60 feet to a ''/2" steel rod with cap marked Arceneaux & Gates set for the
Southeast corner of the herein described tract of land:
THENCE along a curb °e with a radius of 2465.00 feet, a central angle of 12 deg. 09 min. 39 sec..
a chord bearing of South 81 deg. 05 min. 10 sec. West. a chord length of 522.20 feet and an arc
distance of 523.18 feet to a '/2" steel rod with cap marked Arceneaux & Gates set for point of
tangency:
Paae 1 of 4
/ 4R(i FNGiM FRIV. 4CG PIM II.(' ISC41!41DRdUTA(,SV1I- II,xI;UTAD� P 4R( GL R due,.
THENCE South 87 deg.. 10 min. 00 sec. West, a distance of 219.57 feet to a '/2" steel rod with
cap marked Arceneaux & Gates set for the Southwest corner of the herein described tract of land,
THENCE North 02 deg. 50 min. 42 sec. West a distance of 25.08 feet to the PLACE OF
BEGINNING of the herein described tract of land and containing 2.196 acres of land more or
less.
Surveyed: December 2013
4172
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Ronald .l
x, R.P.L,.S. #14572
Notes:
Bearings. distances and coordinates referenced to the Texas State Plane Coordinate System.
South Central Zone, NAD 83
An Exhibit of even date is being submitted with and being made a part of this Metes and Bounds
Description.
Page 2 of 4
\&(I I N(ONI ISRIA(, AEG PIM11 ( I, f \1 -4o DR ARV IN6 All I I t; 13(11 '�D� P:AR('I I S ch-
a 200 400
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WAT :RLINI
C F42C 100
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HOMSAR POINTEI BLVD.
w
Z
REPLAT OF
STONELEIGH
16.016 Ac. \ q
06/18/2010 p �'
CF #2010014601
LOT 1A LOT 2
PRIVATE ROAD ESMT,
ESMT. CF #2010014601
�5 DRAINAGE ESMT
CF #2008017064
L2 Cl
POB r m-;;� 2.196 Ac.
L4- L3 C3
LATEX INVESTORS, LP \�
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REMAINDER OF
HOMSAR PROPERTIES
O TO
LAKE BEAU, LP
28.787 AC.
10/27/'2005
I
C F #2005038617
LATEX INVE= STORS, LP DELTA ROAD DEVELOPMENT
TO TO
D D..9 TRACT 3 TEXAS REALMS, LTD
0.987 Ac.
11 /05/2001 4.862 AC
CF #2001040445 07/30/2009
CF #2009028165
LEGEND
A FOUND CORNER LATEX INVESTORS, LP
• SET 1/2" STEEL ROD VV/CAP TO
MARKED ARCENEAUX Sc GATES D.D. #6 TRACT 2
2.772 Ac.
POC POINT OF COMMENCING 11/05/2001 �
POB POINT OF BEGINNING CF #2001040445
TO
D D #6.
� 4.417 AC.
01110/2008
N 1 CF #2008000947
DATE OF SURVEY: DECEMBER 2013
PARCEL PLAT
PARCEL 8
NORTHWEST PARKWAY
BEAUMONT. JEFFERSON COUNTY. TX
DATE: DECEMBER 201 SCALE: SHOWN
PROJ. No.: CAI -040 DEIGN_
EXHIBIT "B"
DRAWN: BJB
CHECKED: RJA
PAGE
3
OF
4
ARCENEA'UX & GATES
A
COD°w� Engineers, Inc.
Engineer, Surv"ora Planners
9601 rurUe /reek Drive Suite 102
,rc muc"�
retr errant. 71 7780
' ) ru_rW
A Burrow rJbbd CornponY
TEXAS REGISTERED
ENGINEERING FIRM F -30
TEXAS LICENSED SURVEYING FIRM 100142 -00
PARCEL PLAT
PARCEL 8
NORTHWEST PARKWAY
BEAUMONT. JEFFERSON COUNTY. TX
DATE: DECEMBER 201 SCALE: SHOWN
PROJ. No.: CAI -040 DEIGN_
EXHIBIT "B"
DRAWN: BJB
CHECKED: RJA
PAGE
3
OF
4
Parcel Line Table
Line #
Length
Direction
L1
104.92'
NO2' 50' 42 "E
L2
219.60'
N87' 10' 00 "E
L3
219.57'
S87' 10' 00 "W
L4
25.08'
NO2' 50' 42 "W
Curve Table
Curve #
Length
Radius
Delta
Chord Direction
Chord Length
C1
507.05'
2335.00'
12' 26' 31"
N80' 56' 44 "E
506.05'
C2
130.60'
1151.68'
06' 29' 51"
S09' 57' 34 "E
130.53'
C3
523.18'
2465.00'
12' 09' 39"
S81' 05' 10 "W
522.20'
NOTES:
COORDINATES, BEARINGS AND DISTANCES REFERENCED
TO THE TEXAS STATE PLANE COORDINATE SYSTEM,
SOUTH CENTRAL ZONE, NAD 83.
GRID SCALE: 0.999958339
I, RONALD J. ARCENEAUX, REGISTERED PROFESSIONAL LAND SURVEYOR NO. 4572
IN THE STATE OF TEXAS, DO HEREBY CERTIFY THAT THE ABOVE PLAT CORRECTLY
REFLECTS AN ACTUAL SURVEY MADE ON THE GROUND UNDER MY SUPERVISION AND
TO THE BEST OF MY KNOWLEDGE AND BELIEF, THE LIMITS, BOUNDARIES AND
CORNERS ARE TRULY SHOWN JUST AS FOUND AT THE TIME OF THIS SURVEY.
THIS PLAT IS BEING SUBMITTED ALONG WITH METES AND BOUNDS DESCRIPTION OF
EVEN DATE BASED ON THIS SURVEY. /
GIVEN ER MY HANDS HIS THE2 " 6 DAY OFcC __, 2013.
� ��
RONALD J. ARCE LX, RPLS NO. 4572 r jS,,
r
PARCEL PLAT PAGE
m ARCENEAUX & GATES
PARCEL 8 4
ConoWtln` Ragineers, Inc.
�tnee 9arw"am Plane" NORTHWEST PARKWAY OF
a 3601 Turtle Creek nrl.e. Bette 102
CONSLU c 840mm c Port Arther, ram 77W BEAUMONT.. JEFFERSON COUNTY TX
raR AVOM 7M (40) M rase
A Burrow Gk" Company
TEXAS REGISTERED ENGINEERING FIRM F -30 DATE: DECEMBER 2013 SCALE: SHOWN DRAWN: BJB
TEXAS LICENSED SURVEYING FIRM 100142 -00 PROJ. No.: CAI -040 DESIGN CHECKED: RJA
RICH WITH OPPORTUNITY
111C'A,1111C111
T - E• X• A* S
TO:
FROM:
PREPARED BY:
MEETING DATE:
City Council Agenda Item
City Council
Kyle Hayes, City Manager
Bart Bartkowiak, Chief Technology Officer
July 15, 2014
REQUESTED ACTION: Council consider a resolution approving the renewal of an
annual support agreement with Creative Switching Designs,
Inc. for the ShoreTel phone systems used by city
departments.
BACKGROUND
The ShoreTel phone system is in use in a large number of City facilities. The system provides
telephone communications, voice mail and four digit dialing between facilities. The purchase is
exempt from competitive bidding since it is available from only one (1) source having exclusive
rights to maintain the ShoreTel infrastructure.
Creative Switching Designs, Inc. is based in Katy, 'Texas and the annual agreement is in the
amount of $72,893.70.
FUNDING SOURCE
General Fund — Information Technology Department.
RECOMMENDATIyeON
Approval of resolution.
June 19, 2014
Terry LaFleur
City of Beaumont
801 Main St. Suite 330
Beaumont, Texas 77704 -3827
Dear Mr. LaFleur:
The current ShoreCare Agreement on the ShoreTel Phone System expires on 08/28/2014
If you are interested in extending this agreement, all you need to do is fill out the bottom
with the Type of Service you want and sign. If you use a Purchase Order please attach
this form to the Purchase Order. A 20% re- instatement fee will apply if payment is not
received prior to expiration of existing agreement.
Type of Service
Bronze
Silver
Gold
Description of
Advanced
Everything listed on
Everything listed
coverage:
Replacement /Exchange
Bronze plus Remote
for Bronze and
of all Hardware. Phone
MAC'S (Moves, adds
Silver plus labor
support /on -site trouble
and changes) apply
on software
shooting and software
only to the system
upgrades.
upgrades. (Labor on
configuration at time
software upgrade
of service contract.
Phones are not
install not covered)
(Does not include re-
covered.
Phones are not
installation of current
covered.
system.) Phones are
_
not covered.
Price for a year:
08/29/14 to
$44,178.00
$64,058.00
$72,893.70
08/28/15
Type of Service: _
PO Referenced:
Signature: _
If you should choose not to participate in an annual agreement, service could be
rendered on an as needed basis. Labor costs are $160.00 per hour. Parts prices are per
manufacturers published price. Each service call would also be charged travel time but
no mileage charge.
Phone coverage quotes upon request.
Creative Switching Designs, Inc.
5140 Franz Rd. Suite 700
Katy, TX 77493 -1762
USA
Voice: 281- 579 -1600
Fax: 281-579-6570
City of Beaumont
Accounts Payable
P.O. Box 3827
Beaumont, TX 77704
INVOICE
Invoice Number: 13804
Invoice dale: Jun 20, 2014
Page: I
City Of Beaumont
Communications
620 Marina Or.
Beaumont, TX 77703
IrGIRMTNUMMI MIN
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Council hereby approves the renewal of an annual support agreement for
the ShoreTel phone systems from Creative Switching Designs, Inc., of Katy, Texas, the
sole source having exclusive rights to maintain the ShoreTel infrastructure, in the amount
of $72,893.70 for use by all City departments; and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute an annual support agreement with Creative Switching Designs, Inc.,
of Katy, Texas, for the purposes described herein.
2014.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of July,
- Mayor Becky Ames -
r�
L.
RICH w ru OPPORTUNITY
[I r
T - E• X• A S
TO:
FROM:
PREPARED BY:
MEETING DATE:
City Council Agenda Item
City Council
Kyle Hayes, City Manager y
Laura Clark, Chief Financial Officer J t'
July 15, 2014
REQUESTED ACTION: Council consider a resolution approving the purchase of
Self - Contained Breathing Apparatus (SCBA) from
Municipal Emergency Services, Inc., of Houston in the
amount of $53,896.40, for use by the Fire Department.
BACKGROUND
The Fire Department must periodically replace old and /or defective SCBA units and related
materials. The units provide breathing air to firefighters while engaged in firefighting activities.
The Department has determined that eight (8) SCBA units and eighty -two (82) face masks
require replacement this year. The Scott equipment has proven superior in performance to other
manufacturers' equipment, and has been used within the Department for several years.
Four (4) vendors, capable of providing the required equipment were solicited; three (3)
responded with valid bids. There are no local vendors who provide this equipment. Low bid was
from Municipal Emergency Services, Inc. Old equipment will be disposed of in accordance with
the City's surplus policy.
FUNDING SOURCE
Capital Reserve Fund.
RECOMMENDATION
Approval of resolution.
RESOLUTION NO.
WHEREAS, bids were received for the purchase of eight (8) Self- Contained
Breathing Apparatus (SCBA) and eight -two (82) Face Masks for use by the Fire
Department; and,
WHEREAS, Municipal Emergency Services, Inc., of Houston, Texas, submitted a
bid in the amount of $53,896.40 as shown in Exhibit "A," attached hereto, and,
WHEREAS, City Council is of the opinion that the bid submitted by Municipal
Emergency Services, Inc., of Houston, Texas, should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby, in
all things, approved and adopted; and,
THAT the bid submitted by Municipal Emergency Services, Inc., of Houston, Texas,
for the purchase of eight (8) Self- Contained Breathing Apparatus (SCBA) and eight -two
(82) Face Masks for use by the Fire Department in the amount of $53,896.40, be accepted
by the City of Beaumont; and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute a contract with Municipal Emergency Services, Inc., of Houston,
Texas, for the purposes described herein.
2014.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of July,
- Mayor Becky Ames -
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T - E - X - A• S
TO:
FROM:
PREPARED BY:
MEETING DATE:
City Council Agenda Item
City Council
Kyle Hayes, City Manager
Dr. Joseph Majdalani P.E., City Engineer
July 15, 2014
'J
REQUESTED ACTION: Council consider a resolution authorizing the City Manager
to execute an Advance Funding Agreement Amendment #3
with the Texas Department of Transportation for the Hike &
Bike Trail Phase II — Dowlen Road to Major Drive.
BACKGROUND
The City of Beaumont executed an agreement with the Texas Department of Transportation
(TxDOT) for a Transportation Enhancement project to build a bike - pedestrian facility between
Delaware and Folsom in September 2011. In November 2012, Amendment #1 was executed to
relocate the route from between Delaware and Folsom to Dowlen Road and Major Drive. In May
2014, Amendment #2 was executed to reduce the overall length of the project from 2.1 miles to 1.6
miles. The proposed amendment #3 will address the removal of approximately 1,200 linear feet
of trail because the City could not secure an easement from BP (British Petroleum). As a result,
the overall project length will be 1.436 miles.
FUNDING SOURCE
Not Applicable.
RECOMMENDATION
Approval of resolution.
RESOLUTION NO.
WHEREAS, on July 26, 2011, the City Council of the City of Beaumont, Texas,
passed Resolution No. 11 -206 authorizing the City Manager to execute a Local
Transportation Project Advanced Funding Agreement with the Texas Department of
Transportation (TxDOT) for the Delaware Folsom Multi -Use Connector Project; and,
WHEREAS, in early 2012, it was deemed that the original route would not work for
all parties involved; and,
WHEREAS, on October 30, 2012, the City Council of the City of Beaumont, Texas,
passed Resolution No. 12 -252 authorizing Amendment No. 1 to the Local Transportation
Project Advance Funding Agreement with the Texas Department of Transportation
(TxDOT) to allow TxDOT to continue their review process of the project and to prepare to
bid the project in 2013; and,
WHEREAS, on May 20, 2014, the City Council of the City of Beaumont, Texas,
passed Resolution No. 14 -115 authorizing Amendment No. 2 to the Local Transportation
Project Advance Funding Agreement with the Texas Department of Transportation
(TxDOT) to address changes to the existing alignment reducing the overall length from 2.1
miles to 1.6 miles; and,
WHEREAS, Amendment No. 3 is required to address the removal of approximately
1,200 linear feet of Hike and Bike Trail resulting in a final overall project length of 1.436
miles. Amendment No. 3 to the Advance Funding Agreement is substantially in the form
attached hereto as Exhibit "A" and made a part hereof for all purposes;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby, in
all things, approved and adopted; and,
THAT the City Manager be and he is hereby authorized to execute Amendment No.
3 to the Advance Funding Agreement for the purpose of allowing the Texas Department
of Transportation (TxDOT) to address the removal of approximately 1,200 linear feet of
Hike and Bike Trail resulting in a final overall project length of 1.436 miles.
2014.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of July,
- Mayor Becky Ames -
STATE OF TEXAS §
COUNTY OF TRAVIS §
CSJ # 0920 -38 -239
District # 20 - Beaumont
Code Chart 64 # 03200
Project: Delaware Folsom Multi -Use
Connector
Federal Highway Administration
CFDA # 20.205
Not Research and Development
ADVANCE FUNDING AGREEMENT
AMENDMENT #3
THIS AMENDMENT is made by and between the State of Texas, acting through the Texas
Department of Transportation, called the State, and the City of Beaumont, acting by and through its
duly authorized officials, called the Local Government.
WITNESSETH
WHEREAS, the State and the Local Government executed a contract on the 15th of September 2011
to effectuate their agreement to extend a multi -use trail creating a scenic pedestrian and bicycle
connection between Folsom and Delaware in northwest Beaumont; and,
WHEREAS, the State and the Local Government executed Amendment No. 1 on the 5th of
December 2012 to amend the project location map, consisting of extending a multi -use trail creating
a scenic pedestrian and bicycle connection between Folsom Drive (near Major Drive) and Dowlen
Road in northwest Beaumont; and
WHEREAS, the State and the Local Government executed Amendment No. 2 on the 23th of May
2014 to amend the project location map and various Articles of the agreement; and
WHEREAS, it has become necessary to amend that contract;
NOW THEREFORE, in consideration of the premises and of the mutual covenants and agreements
of the parties, the State and the Local Government do agree as follows:
AGREEMENT
1. Description of Amended Items
Attachment B -2, Project Location Map, is deleted in its entirety and replaced with Attachment B -3
Project Location Map, which is attached to this Amendment No. 3. The scope and limits of the project
as defined in Article 4 of Amendment #1 to the agreement have not changed, only a modification to
the western limit of the path as shown in Attachment B -3.
AFA— AFA_Amend EXHIBIT "A„ Revised 04/08/11
CSJ # 0920 -38 -239
District # 20 - Beaumont
Code Chart 64 # 03200
Project: Delaware Folsom Multi -Use
Connector
Federal Highway Administration
CFDA # 20.205
Not Research and Development
Article 21.6.1 of Amendment No. 2 to the agreement is deleted in its entirety and replaced with the
following:
21. Federal Funding Accountability and Transparency Act Requirements
B. The Local Government agrees that it shall:
1. Obtain and provide to the State a System for Award Management (SAM) number (Federal
Acquisition Regulation, Part 4, Sub -part 4.11) if this award provides more than $25,000 in
Federal funding. The SAM number may be obtained by visiting the SAM website whose
address is: httr>s: / /www.sam.gov/portal /public /SAM/
All other provisions of the original contract are unchanged and remain in full force and effect.
2. Signatory Warranty
Each signatory warrants that the signatory has necessary authority to execute this agreement on
behalf of the entity represented.
AFA —AFA —Amend Page 2 of 4 Revised 04/08/11
CSJ # 0920 -38 -239
District # 20 - Beaumont
Code Chart 64 # 032.00
Project: Delaware Folsom Multi -Use
Connector
Federal Highway Administration
CFDA # 20.205
Not Research and Development
THIS AGREEMENT IS EXECUTED by the State and the Local Government in duplicate.
THE LOCAL GOVERNMENT
Signature
Typed or Printed Name
Title
Date
THE STATE OF TEXAS
Kenneth Stewart
Interim Director of Contract Services
Texas Department of Transportation
Date
AFA— AFA_Amend Page 3 of 4 Revised 04/08/11
0
MAJOR DR,
CSJ # 0920 -38 -239
District # 20 - Beaumont
Code Chart 64 # 03200
Project: Delaware Folsom Multi -Use
Connector
Federal Highway Administration
CFDA # 20.205
Not Research and Development
Attachment B -3
Project Location Map
AFA— AFA_Amend Page 4 of 4 Revised 04/08/11
E
RICH WITH OPPORTUNITY
[1EAi[111C111T
T • E • x • A • s City Council Agenda Item
TO:
City Council
FROM: Kyle Hayes, City Manager
MEETING DATE: July 15, 2014
REQUESTED ACTION: Council consider a resolution approving the waiver of
penalty and interest in the amount of $103.73, according to
Section 33.011(a)(2) of the Property Tax Code. for Douglas
Memorial CME Church.
BACKGROUND
A letter from the Interim Tax Assessor- Collector for Jefferson County is attached. Jefferson
County approved the waiver of penalty and interest on June 23, 2014.
RECOMMENDATION
Approval of the resolution.
TERRY WUENSCHEL
TAX ASSESSOR 0aLLEC 0R
June 26, 2014
Kyle Hayes
City of Beaumont
P O Box 3827
Beaumont, TX 77704
Account #012100- 000/003200 -00000
Dear Mr. Hayes:
SUSIE JAMES
CTIIEE DEPUTY
Lot 3 Block 7 Chaison (1343 Louisiana)
The Commissioners' Court met on June 23, 2014 and approved waiver of penalty and interest on
this account which is listed below. 1 am now requesting that you present this infonnation to your
governing body to consider and possibly approve the waiver of penalty and interest in the
amount of $103.73, according to Section 33.011 (a)(2) of the Property Tax Code, for Douglas
Memorial CME Church.
The above mentioned section of the Property Tax Code reads as follows:
Sec. 33.011. Waiver of Penalties and Interest.
(a) The governing body of a taxing unit.
(2) may waive penalties and provide for waiver of interest on a
delinquent tax if
(A) the property for which the tax is owed is acquired by a religious
organization; and
(B) before the first anniversary of the (late the religious organization
acquires the property, the organization pays the tax and qualifies the
property for an exemption under Section 11.20 as evidenced by the approval
of the exemption by the chief appraiser funder Section 11.45
The above mentioned religious organization has met the requirements as stated in Section
33.011. The church has paid the full amount of delinquent levy as indicated on the Certified Tax
Roll for this account.
If you have any questions, please give me a call.
Sincerely,
Terry Wu nchel'
Interim Tax Assessor - Collector
Jefferson County, Texas
cc: Laura Clark
JEFFERSON COUNTY COURTHOUSE • P.O. BOX 2112 • BEAUMONT, TEXAS 77704 -2112
PHONE: (409) 835 -8516 •FAX: (409) 835 -8589
RESOLUTION NO.
THAT the penalty and interest on Account #012100 - 000/003200 -00000 in the amount of
$103.73 for property located at 1343 Louisiana Avenue, acquired by Douglas Memorial
CME Church, be and it is hereby waived pursuant to Section 33.011(a)(2) of the Texas
Property Code.
_04l�
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of July,
- Mayor Becky Ames -
RICH WITH OPPORTUNITY
[I ILI
. [I 1�1 C1 11
T• E• X• A• S
TO:
FROM:
PREPARED BY:
MEETING DATE:
REQUESTED ACTION:
BACKGROUND
F
City Council Agenda Item
City Council
Kyle Hayes, City Manager
James P. Singletary, Chief of Police
July 15, 2014
Council consider a resolution authorizing the City Manager to
enter into a contract with TransUnion Risk and Alternative
Data Solutions, Inc.
The Beaumont Police Department has utilized a public record database to provide
comprehensive information that is essential for investigations. This database yields broad results
including name, address, vehicle registrations, and related individuals. In the past this service
operated under the name TxLO and had been provided free over the last four years to an
unlimited number of users within the Police Department. Due to a change of ownership this
database has changed names to TransUnion Risk and Alternative Data Solutions, Inc.
( "TRADS "). TRADS has ended their free service and now requires an annual subscriber
agreement. This agreement will be for a term of one year at a rate $110.00 per month.
FUNDING SOURCE
Funds are available in the FY2014 Police Contract Services Budget.
RECOMMENDATION
Approval of resolution.
RESOLUTION NO.
WHEREAS, the Beaumont Police Department has utilized a free public record
database to provide comprehensive information that is essential for investigations; and,
WHEREAS, due to a change of ownership, the database has changed names to
TransUnion Risk and Alternative Data Solutions, Inc. (TRADS) and now requires an annual
subscriber agreement, along with a monthly subscriber fee of $110 per month; and,
WHEREAS, the City Council is of the opinion that a one (1) year Law Enforcement
Agency Subscriber Agreement with TransUnion Risk and Alternative Data Solutions, Inc.
(TRADS), of Boca Raton, Florida, attached hereto as Exhibit "1," for access to a public
record database to provide comprehensive information that is essential for Beaumont
Police Department investigations and Amendment No. 1 to the Law Enforcement Agency
Subscriber Agreement with TransUnion Risk and Alternative Data Solutions, Inc. (TRADS),
of Boca Raton, Florida, attached hereto as Exhibit "2," for subscriber fees in the amount
of $110 per month, be accepted,
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT-
THAT the statements and findings set out in the preamble to this resolution are hereby, in
all things, approved and adopted; and,
THAT the City Manager be and he is hereby authorized to execute a one (1) year
Law Enforcement Agency Subscriber Agreement with TransUnion Risk and Alternative
Data Solutions, Inc. (TRADS), of Boca Raton, Florida, attached hereto as Exhibit 1" and
Amendment No. 1 to the Law Enforcement Agency Subscriber Agreement with TransUnion
Risk and Alternative Data Solutions, Inc. (TRADS), of Boca Raton, Florida, attached hereto
as Exhibit "2," for the purposes described herein.
2014.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of July,
- Mayor Becky Ames -
LAW ENFORCEMENT AGENCY
SUBSCRIBER AGREEMENT
This Agreement is entered into as of the date indicated below, by and between Beaumont Police Department ( "Agency ") and TransUnion Risk and
Alternative Data Solutions, Inc. ( "TRADS ") effective on the date of the approval of the Application by TRADS.
1. TRADS agrees to provide Agency access to and use of TRADS Services. TRADS grants Agency a personal, non - exclusive, non- transferable,
revocable license to obtain and use the TRADS Services pursuant to the terms of this Agreement. Either party may terminate this Agreement at any
time. Agency understands that TRADS Services contain sensitive information that is governed by various state and federal laws, including the
Gramm - Leach - Bliley Act (15 U.S.C. § 6801 -6809) and The Driver's Privacy Protection Act (18 U.S.C. § 2721 - 2725), all of which the Agency certifies to
comply.
2. If Agency desires to receive TRADS Services subject to GLBA, Agency hereby certifies that the specific purpose(s) for which such TRADS Services will
be requested, obtained and used by Agency is one or more of the following uses as described in, and as may be interpreted from time to time, by
competent legislative, regulatory or judicial authority, and as being encompassed by Section (6802)(e) of the GLBA and the United States Federal
Trade Commission rules promulgated thereunder:
• To protect against or prevent actual or potential fraud, unauthorized transactions, claims, or other liability;
• To the extent specifically permitted or required under laws other than the GLBA, and in accordance with the Right to Financial Privacy Act of 1978,
to law enforcement agencies, to self - regulatory organizations, or for an investigation on a matter related to public safety; or.
• To comply with federal, state, or local laws, rules, and other applicable legal requirements.
3. If Agency desires to receive TRADS Services subject to DPPA, Agency hereby certifies that it will request, obtain, and use such TRADS Services only
for one of the following permitted uses under the DPPA:
• Use by any government agency, including any court or law enforcement agency, in carrying out its functions, or any private person or entity acting
on behalf of a federal, state, or local agency in carrying out that agency's functions.
• Use in connection with any civil, criminal, administrative, or arbitral proceeding, in any federal, state, or local court or agency, or before any
self - regulatory body, including the service of process, investigation in anticipation of litigation, and the execution or enforcement of judgments and
orders, or pursuant to an order of a federal, state, or local court.
4. TRADS is not a "consumer reporting agency," and TRADS Services do not constitute a "consumer report," as defined by the Fair Credit Reporting Act
(15 U.S.C. § 1681 et seq.) ( "FCRA "). Agency represents and warrants that the TRADS Services obtained hereunder will not tie used in whole or in
part, as a factor in establishing an individual's creditworthiness or eligibility for (i) credit or insurance, or (ii) employment, nor for any other purpose
under the FCRA. The TRADS Services are provided "as -is ", with no warranties of any kind, including without limitation, those as to quality, accuracy,
completeness, timeliness, or currentness, and those warranties that might be implied from a course of performance or dealing or trade usage and
warranties of merchantability and fitness for a particular purpose. Information obtained from TRADS Services should not be relied upon as accurate.
Before relying on any such information, Agency must verify it independently through other investigative means in accordance with Agency's guidelines
and protocols.
5. Agency agrees to designate an account administrator to ensure compliance with this Agreement by all users granted access by the Agency.
Specifically, the account administrator is responsible for (i) allowing only appropriate employees to obtain TRADS Services in compliance with this
Agreement; (ii) monitoring appropriate use of TRADS Services by the Agency and its employees; (iii) maintaining accurate records of all current
employees with access to TRADS Services, and all former employees who have ever accessed them; (iv) issuing guidelines for the appropriate use of
TRADS Services by its users; (v) ensuring that each of its users is accessing TRADS Services with only his or her own individually- assigned username
and password; and (vi) terminating access when a user is no longer employed by Agency, is transferred to new duties not requiring access, or is
suspected of improper access or use of TRADS Services. Agency will employ appropriate policies and procedures to control access and security of
usernames, passwords, and terminal access for TRADS Services. Agency will immediately notify TRADS at
Securitylncident&TransUnion.com of any breach of security in which an unauthorized person has gained access to TRADS Services. TRADS may
audit Agency's use of TRADS Services. Agency agrees to cooperate and to provide TRADS all documentation reasonably requested relating to
Agency's account.
6. Agency will not use or allow use of TRADS Services for any commercial or non -law enforcement purposes.
7. Agency agrees to hold TRADS and its representatives, including parents, subsidiaries and affiliates, harmless from any and all liabilities relating to
Agency's use of TRADS Services or any breach of this Agreement by Agency. TRADS's entire liability to Agency is limited to direct damages not
exceeding the fee paid by Agency for the TRADS Services obtained. TRADS shall not be liable for any other damages, costs or expenses whatsoever.
8. Agency agrees to pay TRADS all applicable charges for TRADS Services accessed, including taxes, duties and other charges imposed by any
governmental entity for the TRADS Services provided under this Agreement. If Agency is using TRADS Services during a free trial period, there is no
obligation to pay for those services accessed during such period.
9. This Agreement, the Attachments and the Terms and Conditions located at http-// www .TLO.com /termsandconditions /LE, all incorporated by reference,
constitute the entire agreement between Agency and TRADS. This Agreement and the license granted hereunder may not be assigned, transferred, or
sublicensed, in whole or in part, without TRADS's prior written approval.
I certify that I have read and agree to this Agreement, the Attachments, and the Terms and Conditions, that I am authorized to execute this Agreement on
behalf of Agency, and that all information I have provided is true and correct. All of the foregoing is accepted and agreed to by:
Beaumont Police Department
Agency Name ( "Agency ")
Authorized Agency Designee Signature Date
Type or Print Name of Authorized Agency Designee
Revised 03/27/14 EXHIBIT "1"
Account # 46501 Page 1
ITIVA mix
WIS. M QW.M
Agency Name:FB_eaumor�_t�61ice Department -------
7
FAgencyORL iTX1230100
Number of Sworn Positions in the Agency: 1100-499
Phone 14098803801 E-mail Address: ,',jsi d. beau mont.tx. us
(Supervisory rank with authority b> bind the Agency)
(The person responsible for managing your account on behalf of the Agency)
Revised 03127/14
Account # 46501 Page 2
AMENDMENT NO.
This Amendment No. t ( "Amendment "), effective as of the date set forth in the signature block
below, is to the Law Enforcement Agency Subscriber Agreement (the "Agreement "), incorporated by
reference, between TransUmon Risk and Alternative Data Solutions, Inc. ( "TRADS ") and the agency
identified in the signature block below ( "Agency ").
In consideration of the parties' mutual promises, and other good and valuable consideration,
TRADS and Agency desire to amend the Agreement and agree as follows:
1. Effective on August 1 , 2014, during the term of the Agreement, Agency agrees
to pay TRADS all applicable charges for products and /or services accessed as set forth in Attachment "A"
to this Amendment.
Except as expressly amended above, all of the terms and conditions of the Agreement shall
continue in full force and effect. This Amendment may be executed in any number of counterparts, all of
which taken together shall constitute one in the same instrument, and any of the parties hereto may
execute this Amendment by signing such counterpart in the original, or by facsimile or other electronic
transmission.
All of the foregoing is accepted and agreed to by:
Law Enforcement Agency SA_ Amend _041514
Beaumont Police Department _
Agency
Signed by:_
Print Name:
Date:
Authorized Agency Designee
Account Number: #46501
EXHIBIT "2"
ATTACHMENT "A"
Subscriber: Beaumont Police Department
Subscriber ID: #46501
Effective Date: August 1, 2014
Pricing Contract: Flat Rate — Transactions
Term: This Agreement shall commence on the Effective Date and
continue in effect for 12 months. Thereafter, the Agreement shall
automatically renew for additional successive 12 -month terms
unless written notice of intent not to renew is provided by one party
to the other at least 60 days prior to the expiration of the then
current term.
Monthly Fee: $110
Monthly Transactions: 500
(unused Monthly Transactions do not rollover)
Agreement includes the following searches:
All searches and reports EXCLUDING:
- Super Reverse Lookup
- Vehicle Sightings Report
- Social Media Search
- Transactions included in the Monthly Fee pertain to searches and
reports currently offered through TLOxp as of 06/27/2014.
Additional searches and /or reports that fall outside of the Monthly
Fee may be added to TLOxp in the future
Each search listed above is a "transaction."
- All included transactions in excess of monthly transactions will
be charged at a rate of $0.22 per transaction
III
Pricing for excluded searches:
- Super Reverse Phone Lookup will be charged at $0.25 per
transaction
- Vehicle Sightings Report will be charged $8 for each category
(current, recent or historical) - $20 for all 3 categories at once
- Social Media Search will be charged $1.00 per transaction
- All other searches /reports are subject to TLO Pricing, which
may change from time to time
Subscriber Initials
v01.01 20120817
G
F.I(l11 W ITH 0 PP0RTli'NITY
r
T - E - X• A• S
TO:
FROM:
PREPARED BY:
MEETING DATE:
REQUESTED ACTION:
BACKGROUND
City Council Agenda Item
City Council
Kyle Hayes, City Manager
Laura Clark, Chief Financial Officer "�G
July 15, 2014
Council consider a resolution approving the City Manager
to amend a contract with Coburn Supply of Beaumont.
Resolution 14 -135 awarded the valve meter boxes, tapping sleeves and brass pipe fittings in the
Water Utilities' inventory contract to Coburn Supply in the estimated amount of $391,500. The
brass pipe fittings are estimated to be $155,800 or 40% of the overall contract. The City requires
that the brass pipe fittings be provided by a domestic manufacturer whereby strict standards are
documented for no -lead fittings. After the award of the contract, a vendor submitted a protest on
the award of the brass fittings. Upon review of the specifications in bid BF0414 -25, it was
determined that the definition of domestic manufacturing, compared to the specifications, was
not clear in the bid document. The brass pipe fittings section of the bid is the only part affected
by this definition and will need to be rebid with stronger specifications. As a result, the current
contract with Coburn Supply will need to be amended to reflect removing the brass pipe fittings.
The current specifications allow for the contract to be terminated by either party with thirty (30)
days written notice.
FUNDING SOURCE
Water Utilities Fund.
RECOMMENDATION
Approval of resolution.
RESOLUTION NO.
WHEREAS, on June 17, 2014, the City Council of the City of Beaumont, Texas,
passed Resolution No. 14 -135 awarding a contract to four (4) vendors for a one (1) year
contract for purchasing couplings, pipe fittings, valves, fire hydrants and other related
materials for use by the Water Utilities Department; and,
WHEREAS, the City requires that brass pipe fittings are to be provided by a
domestic manufacturer so that strict standards are documented for no lead fittings; and,
WHEREAS, after the award of the contract, a vendor submitted a protest of the
award to Coburn Supply, of Beaumont, Texas, for Section 10 brass pipe fittings; and,
WHEREAS, upon review of the specifications of bid BF0414 -25, it was determined
that the definition of domestic manufacturing is not sufficiently clear requiring the contract
to be re -bid in order to clarify the specifications; and,
WHEREAS, Section 10, which is the brass pipe fittings item, is the only section
affected by this definition; and,
WHEREAS, current specifications allow for the contract to be terminated by either
party with thirty (30) days written notice; and,
WHEREAS, -the contract with Coburn Supply, of Beaumont, Texas, needs to be
revised to remove the Section 10 brass pipe fittings portion from the contract; and,
WHEREAS, City Council is of the opinion that the contract with Coburn Supply, of
Beaumont, Texas, for Section 10 brass pipe fittings should be amended to remove the
Section 10 brass pipe fittings portion from the contract;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT-
THAT the statements and findings set out in the preamble to this resolution are hereby, in
all things, approved and adopted; and,
THAT the contract with Coburn Supply, of Beaumont, Texas, be amended to
remove the Section 10 brass pipe fittings portion from the contract.
2014.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of July,
- Mayor Becky Ames -
RICH WITTI OPPORTUNITY
[IEA,IIMON*
T E yy S
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS JULY 15, 2014 1:30 P.M.
AGENDA
CALL TO ORDER
* Invocation Pledge Roll Call
* Presentations and Recognition
* Public Comment: Persons may speak on scheduled agenda items 1 -3 /Consent
Agenda
* Consent Agenda
GENERAL BUSINESS
1. Consider amending Section 22.02.001, Water Service Rates and Section 22.02.002,
Wastewater Service Rates of the Code of Ordinances to increase rates by five percent
effective October 1, 2014
2. Consider a resolution approving a contract with ARC Abatement of Houston for the
asbestos abatement and demolition of the Castle Motel located at 1125 N. 111h Street
3. Consider a resolution approving an annual contract for the purchase of Aluminum
Sulfate from Brenntag Southwest, Inc., of Houston for use by the Water Utilities
Department
WORK SESSION
* Review and discuss the City's Small Business Revolving Loan Fund
COMMENTS
* Coun.cilmembers /City Manager comment on various matters
* Public Comment (Persons are limited to 3 minutes)
EXECUTIVE SESSION
* Consider matters related to the purchase, exchange, lease or value of real property
in accordance with Section 551.072 of the Government Code, to wit:
625 Orleans Street, Hotel Beaumont
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or
services are requested to contact Mitchell Normand at 880 -3777 three days prior to the meeting.
1
July 15, 2014
Consider amending Section 22.02.001, Water Service Rates and Section 22.02.002,
Wastewater Service Rates of the Code of Ordinances to increase rates by five percent effective
October 1. 2014
RICH WITH OPPORTUVITY
111'EA11111C111
T • E • X • A - S City Council Agenda Item
TO:
FROM:
PREPARED BY:
MEETING DATE:
City Council
Kyle Hayes, City Manager
Laura Clark, Chief Financial Officer
July 15, 2014
REQUESTED ACTION: Council consider amending Section 22.02.001, Water
Service Rates and Section 22.02.002, Wastewater Service
Rates of the Code of Ordinances to increase rates by five
percent (5 %) effective October 1, 2014.
BACKGROUND
The Water Utilities Department has been and is continuing to undertake a major capital
improvement effort to enhance the water and sewer system. As presented in a work session on
June 17, 2014, $15.5 million is required to complete projects that are currently under
construction and design and $3.5 million to fund new clarifiers at the sewer treatment plant. In
addition, there are $619 million of outstanding revenue bonds that can be refunded in order to
achieve a lower interest rate and savings. The proposed rate increase of five percent (5 %) is
required to fund the new debt service after considering the estimated savings from the refunded
issues as well as the debt related to the Automated Metering Infrastructure (AMI) and Leak
Detection project and the recently financed equipment.
Based on current revenues, a 5% increase to water and sewer rates is projected to produce an
additional $2,153,300 on an annual basis. Below is a table recapping the additional debt service
and revenue required to meet the obligation.
Projected New Debt Payments in FY 2015 and Additional Revenue Required
New Refunding and Revenue Bonds $ 622.300
AM] and Leak Detection Systems 1,962,000
Financed Equipment 521,700
Total Debt Payments $ 3,106,000
Proposed 5% Rate Increase $ 2,153,300
Monies Restricted in FY 2014 for AMI Payment 766,000
Total Revenue Available for New Debt Payments $ 2,919,300
Water and Sewer Rates
July 15, 2014
Page 2
FUNDING SOURCE
Not applicable.
RECOMMENDATION
Approval of ordinance.
Meter
e /Inches
5/8
1
1 1/2
2
3
4
6
8
10
12
Usage Rate
First 1,000
Gallons
Over 1,000 Gallons
$ Per 1000 Gallons
Meter
ize /Inches
5/8
1
1 1/2
2
3
4
6
8
10
12
Usage Rate
First 1,000
Gallons
Over 1,000 Gallons
$ Per 1000 Gallons
Water /Sewer Rate Increase
October 1, 2014
Minimum Monthly Rates
Water
Inside City
Outside City
Current
Proposed
Current
Proposed
Rate
Rate
Rate
Rate
$ 12.06
$ 12.66
$ 18.12
$ 19.03
13.36
14.03
20.03
21.03
14.66
15.39
21.96
23.06
18.29
19.20
27.44
28.81
37.15
39.01
55.75
58.54
45.04
47.29
67.56
70.94
81.20
85.26
121.79
127.87
111.67
117.25
167.48
175.85
153.67
161.35
230.52
242.05
191.57
201.15
287.37
301.74
Minimum Minimum
$ 4.08 $ 4.28
Sewer
Minimum Minimum I
$ 6.13 $ 6.44
Inside City
Outside City
Current
Proposed
Current
Proposed
Rate
Rate
Rate
Rate
$ 7.71
$ 8.10
$ 11.54
$ 12.12
7.84
8.23
11.74
12.33
7.97
8.37
11.94
12.54
8.66
9.09
12.96
13.61
9.79
10.28
14.68
15.41
14.34
15.06
21.54
22.62
23.52
24.70
35.22
36.98
28.73
30.17
43.12
45.28
39.19
41.15
58.77
61.71
49.63
52.11
74.41
78.13
Minimum Minimum
3.66 $ 3.84
Minimum Minimum I
$ 5.55 $ 5.83
ORDINANCE NO.
ENTITLED AN ORDINANCE AMENDING CHAPTER 22, ARTICLE 22.02,
SECTIONS 22.02.001(a) AND 22.02.002(a) OF THE CODE OF
ORDINANCES OF THE CITY OF BEAUMONT TO INCREASE WATER AND
WASTEWATER RATES; PROVIDING AN EFFECTIVE DATE; PROVIDING
FOR REPEAL; AND PROVIDING A PENALTY.
BE IT ORDAINED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
Section 1.
That Chapter 22, Article 22.02, Section 22.02.001(a) of the Code of Ordinances of
the City of Beaumont be and the same is hereby amended to read as follows:
Sec. 22.02.001. Water service rates.
(a) Effective October 1, 2014, the following rates per month shall
be the rates charged for water service furnished to customers within and
outside of the corporate limits of the city except as provided in paragraph (b)
of this section.
Meter Size /Inches
5/8
Inside City Rate
Outside City Rate
$12.66
$ 19.03
1
14.03
21.03
1 '/2
15.39
23.06
2
19.20
28.81
3
39.01
58.54
4
47.29
70.94
6
85.26
127.87
8
117.25
175.85
10
161.35
242.05
12
201.15
301.74
Usage Rate First 1,000 Gallons
Minimum
Minimum
Over 1,000 Gallons
$ Per 1000 Gallons
$4.28
$6.44
Section 2.
That Chapter 22, Article 22.02, Section 22.02.002(a), of the Code of Ordinances of
the City of Beaumont be and the same is hereby amended to read as follows:
Sec. 22.02.002. Wastewater service rates.
(a) Effective October 1, 2014, the following rates per month shall
be the rates charged for wastewater services furnished to customers within
and outside of the corporate limits of the city where the wastewater produced
by such customers is a normal strength wastewater (150 mg /1 lb) except as
provided in paragraph (b) of this section.
Meter Size /Inches
5/8
Inside City Rate
Outside City Rate
$ 8.10
$ 12.12
1
8.23
12.33
1 '/2
8.37
12.54
2
9.09
13.61
3
10.28
15.41
4
15.06
22.62
6
24.70
36.98
8
30.17
45.28
10
41.15
61.71
12
52.11
78.13
Usage Rate First 1,000 Gallons
Minimum
Minimum
Over 1,000 Gallons
$ Per 1000 Gallons
$3.84
$5.83
Section 3.
This ordinance shall be effective from and after October 1, 2014.
Section 4.
All ordinances or part of ordinances in conflict herewith are repealed to the extent
of the conflict only.
Section 5.
That any person who violates any provision of this ordinance shall, upon conviction,
be punished as provided in Section 1.01.009 of the Code of Ordinances of the City of
Beaumont, Texas.
2014.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of July,
- Mayor Becky Ames -
pjn�
July 15, 2014
Consider a resolution approving a contract with ARC Abatement of Houston for the asbestos
abatement and demolition of the Castle Motel located at 1125 N. l 1r" Street
r , [I I I C1 I'
T • E • X • A • s City Council Agenda Item
City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Laura Clark, Chief Financial Officer
MEETING DATE: July 15, 2014
REQUESTED ACTION: Council consider a resolution approving a contract with
ARC Abatement of Houston in the amount of $242,298
for the asbestos abatement and demolition of the Castle
Motel located at 1125 N. 11 rn Street.
BACKGROUND
After receiving complaints, the City conducted an inspection of the Castle Motel. It was found
that it suffered from extensive deferred maintenance and damage. The number and severity of
code violations resulted in the structures being tagged as unsafe for both tenants and the public.
Since the buildings were vacated, the motel has only deteriorated further and continues to be
open and accessible, despite attempts by the owner to secure it. It has been determined that for
health and safety reasons, it is necessary to demolish these structures.
A request for bids was sent to thirteen (13) vendors. Nine (9) responses were received. ARC
Abatement was the lowest qualified bidder. PfP Abatement did not meet specifications. A bid
tabulation is attached for review.
FUNDING SOURCE
General Fund.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.
WHEREAS, upon the City's inspection of the Castle Motel, located at 1125 N. 11th
Street, it was found that the structures suffered from extensive deferred maintenance and
damage; and,
WHEREAS, the number and severity of code violations resulted in the structures
being tagged as unsafe for both tenants and the public; and,
WHEREAS, it has been determined that for health and safety reasons, it is
necessary to demolish these structures; and,
WHEREAS, bids were received for a contract for asbestos abatement and
demolition of the Castle Motel located at 1125 N. 11th Street; and,
WHEREAS, ARC Abatement, of Houston, Texas, submitted a bid in the amount of
$242,298 as shown in Exhibit 'A" attached hereto; and,
WHEREAS, City Council is of the opinion that the bid submitted by ARC Abatement,
of Houston, Texas, should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby, in
all things, approved and adopted; and,
THAT the bid submitted by ARC Abatement, of Houston, Texas, for a contract for
asbestos abatement: and demolition of the Castle Motel, located at 1125 N. 11th Street, in
the amount of $242,298, be accepted by the City of Beaumont; and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute a contract with ARC Abatement, of Houston, Texas, for the purposes
described herein.
2014.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of July,
- Mayor Becky Ames -
f "1 u 1'o;`TW �_ CITY OF BEAUMONT, BEAUMONT TEXAS
PURCHASING DIVISION BID TABULATION
_ __ _ .
T B _ __
X A 3
Asbestos Abatement And Demolition of the Castle Motel Located
Bid Name: at 1125 N. 11th Street, Beaumont Texas
Bid Number: TF0314 -10
Bid Opening: Thursday, June 19, 2014 @ 2:00 P.M.
Contact Person: Terry Welch, Buyer III
twelch ci.beaumont tx.us
Phone: 409 - 880 -3107
VENDOR
CITY, STATE
*
PfP Abatement
Houston, Tx 77084
ARC Abatement
Houston, Tx 77041
LLoyd D. Nabors
Demolition, LLC
Hutchins, Tx 75141
FAX NUMBER
281 - 599 -1928
713 - 849 -7744
972 - 225 -1256
CONTACT
Joe Ortiz
Juan P. Pena
Lloyd Nabors
ADDRESS
PRICE
PRICE
PRICE
Asbestos Abatement
$71,870.00
$110,463.0
$115,500.00
Demolition
$102,600.00
$131,835.00
$127,000.00
Total Number of Days To
�— $159,880.00
$164,869.00
$220,000.00
Complete Asbestos
10 Days
20 Days
20 Days
Abatement
42 Days
45 Days
25 Days
Total Number of Working
Days to Complete
20 Days
30 Days
30 Days
Demolition
60 Days
30 Days
20 Days
Total Cost of Project:
�— $174,470.00
$242,298.00
$242,500.00
EXHIBIT "A"
VENDOR
Inland Environments, LTD
RNDI Companies, Inc
NCM Demolition and
CITY, STATE
Houston, Tx 77365
Rockwall, Tx 77015
Remediation, LP
FAX NUMBER
281- 354 -7540
713 - 513 -5285
Houston, Tx 77032
281- 449 -6040
CONTACT
Jed Landry
Diana Cross
Donald B. McGlamery Jr.
ADDRESS
Asbestos Abatement
PRICE
$97,727.00
PRICE
$127,300.00
PRICE
$118,800.00
Demolition
�— $159,880.00
$164,869.00
$220,000.00
Total Number of Days To
Complete Asbestos
42 Days
45 Days
25 Days
Abatement
Total Number of Working
Days to Complete
60 Days
30 Days
20 Days
Demolition
Total Cost o=Projllt
E $ 257,607.00
$292,169.00
$338,800.00
EXHIBIT "A"
Page 2
Bid Tabulation
Asbestos Abatement and Demolition of the Castle Motel
TF0314 -10
* Denotes bidder did not meet specifications
VENDOR
AAR Incorporated
p
* C. A. R. E. S.
Coastal Demolition, Inc
CITY, STATE
Houston, Tx 77041
Mesquite, Tx 75150
Beaumont, Tx 77701
FAX NUMBER
713 - 466 -4234
214- 324 -7572
409 - 833 -4276
Randall Richardson
Sylvester White
R. Wade Henry
CONTACT
ADDRESS
Asbestos Abatement
PRICE
$167,600.00
PRICE
$99,500.00
PRICE
$315,600.00
Demolition
�— $161,900.00
$145,500.00
$223,500.00
Total Number of Days To
Complete Asbestos
28 Days
30 Days
32 Days
Abatement
Total Number of Working
Days to Complete
15 Days
30 Days
50 Days
Demolition
Total Cost of Project:
j�
I $329,500.00 I
$245,500.00
539,100.00
* Denotes bidder did not meet specifications
3
July 15, 2014
Consider a resolution approving an annual contract for the purchase of Aluminum Sulfate from
Brenntag Southwest, Inc., of Houston for use by the Water Utilities Department
[I r � [I 1�1 C1 T • E • X • A S City Council Agenda Item
Im
City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Laura Clark, Chief Financial Offrcer� "
MEETING, DATE: July 15, 2014
REQUESTED ACTION: Council consider a resolution approving an annual contract
for the purchase of Aluminum Sulfate from Brenntag
Southwest, Inc., of Houston in the estimated amount of
$406,110 for use by the Water Utilities Department.
BACKGROUND
Bids were requested for an annual contract to provide Aluminum Sulfate, which is used to clarify
and purify the City's water supply.
Due to changing water conditions the Water Utilities Department requested pricing for aluminum
sulfate and aluminum sulfate modified with the addition of copper sulfate at two percent (2 %)
concentration. The addition of copper sulfate reduces the build up of algae within the plant
clarifiers and improves the general taste of the water. The structure of the bid allows the water
plant to order the specific concentration of materials as needed.
Five (5) vendors were solicited; five (5) responded. Brenntag Southwest, Inc., of Houston was
the low bid. They have been a provider of this material and have satisfactorily serviced this
contract in prior years. Chemtrade, Inc., and Affinity Chemical, Inc., both submitted
nonresponsive bids. There are no local vendors providing this material. The estimated total price
above represents the anticipated requirement for 2,000 dry tons of material, based upon the
average bid price of both regular and enhanced material, as shown in the table below. The bid
price is an increase of approximately 10% over the current contract price.
Aluminu111 Sulfate
July 15.1 f 14
Page
Bid Tabula ioi
Price Der Ton
GEO Spec Chem
Little Rock. AR 2000 $ 191.79 $ 243.52 $ 217.66 $ 435,310.00
FUNDING SOURCE
Water Utilities Fund.
RECOMMENDATION
Approval of resolution
Estimated
Aluminum
Aluminum Sulfate
Average
Estimated
compaiiw
Quantity
Sulfate
2 %CUSO4
Price
Annual Cost
Chemtradc.
Parsippam. ,,J
2000
$ 312.00
$
192.00
$ 252.00
$ 504,000.00
Brenntag SNP'
Houston
2000
$ 182.59
$
223.52
$203.06
$ 406,110.00
Chameleon Ind
Mesquite
2000
$ 330.00
$
410.00
$ 370.00
$ 740,000.00
Affinity Chan
Flanders. M
2000
$ 299.00
$
-
$ 149.50
No Bid
GEO Spec Chem
Little Rock. AR 2000 $ 191.79 $ 243.52 $ 217.66 $ 435,310.00
FUNDING SOURCE
Water Utilities Fund.
RECOMMENDATION
Approval of resolution
RESOLUTION NO.
WHEREAS, bids were solicited for an annual contract for the purchase of Aluminum
Sulfate for use by the Water Utilities Department; and,
WHEREAS, Brenntag Southwest, Inc., of Houston, Texas, submitted a bid for an
estimated amount of $406,110 as shown below:
Item
Description
Price /Ton
1
Aluminum Sulfate
$ 182.59
2
Aluminum Sulfate- 2 %CuSO4
$ 223.52
Average Price Per Ton
$ 203.06
Estimated Annual cost: 2,000xAvg Price per DT
$ 406,110.00
;and,
WHEREAS, City Council is of the opinion that the bid submitted by Brenntag
Southwest, Inc., of Houston, Texas, should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT-
THAT the statements and findings set out in the preamble to this resolution are hereby, in
all things, approved and adopted; and,
THAT the bid submitted by Brenntag Southwest, Inc., of Houston, Texas, for an
annual contract for the purchase of Aluminum Sulfate for use by the Water Utilities
Department in the unit amounts as shown above for an estimated amount of $406,110 be
accepted by the City of Beaumont; and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute a contract with Brenntag Southwest, Inc., of Houston, Texas, for the
purposes described herein.
2014.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of July,
- Mayor Becky Ames -
WORK SESSION
Review and discuss the City's Small Business
Revolving Loan Fund