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HomeMy WebLinkAboutPACKET JUN 17 2014lilt If %lift U1r1"UH7i,%IT) BEA-UM N * T . E . _X .. _... A _. S REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS JUNE 17, 2014 1:30 P.M. CONSENT AGENDA Approval of minutes — June 10, 2014 Confirmation of committee appointments A) Authorize an annual contract for the purchase of wastewater treatment polymer from Hercules. Inc- of Wilmington, Delaware, for use by the Water Utilities Department 13) Authorize the City Manager to accept the Klein Park Walking Trail Project for maintenance, approve a change order to the contract with Bruce's General Construction and authorize final payment C) Authorize the acceptance of a ten foot wide Exclusive Water Line Easement with Chick - Fil-A located at 3825 College Street T {ICB WITH OPPORTUNITY r T - E - X - A - S TO: FROM: PREPARED BY: MEETING DATE: City Council Agenda Item City Council Kyle Hayes, City Manager1. Laura Clark, Chief Financial Officer ULL/ June 17, 2014 0 REQUESTED ACTION: Council consider a resolution approving an annual contract for the purchase of wastewater treatment polymer from Hercules, Inc., of Wilmington, Delaware, in the estimated amount of $70,000 for use by the Water Utilities Department. BACKGROUND Bids were requested for an annual contract to provide polyacrylamide cationic emulsion liquid polymer. This material is used in dewatering of sewage sludge produced by the City filter plant at water reclamation. Six (6) vendors were solicited, two (2) responded. Hercules, Inc. is the current provider of this material and the only vendor to submit a valid bid. The bid was $1.40 per pound. It is estimated that approximately 50,000 pounds will be required for sewage treatment during the next twelve (12) months. A condition of the specification required vendors to submit samples of their material for testing prior to bid opening. The second vendor, Veolia Water Solutions, Inc., failed to submit to testing and is rejected. There are no local vendors providing this material. The current contract pricing is $1.40 per pound resulting in no increase in the cost of the material. FUNDING SOURCE Water Utilities Fund. RECOMMENDATION Approval of resolution. v) z �0 LLI Pg �a w IM Z -O F- — z N � O � O z LU ED Q U. 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Z d 's 0 0 a >Ud H 0C9 � O N N 0 v J � O " H `= H O E N 7 O to O Z "a D p 0 ONO rn Q _J Ln Z V ❑ ❑ W In Q Z U o LLJ O ~ 2 > w Z O W O! 0 N 0 w ^w > J N U 0 O m � W ca L a) E 0 n E 0 L N O C O f6 E 0 C x a N � � N N O C "- O Q a) L C N O E a) 0 Q O 0 N O O � U C 0 o sz � N CU Q Q ❑ w H /2 J 2 C9 2 O Z w ❑ W N❑ 3 a Iii F- O z LLJ Z J O a V) V) U Z Z W Ol� m w U O w U D w w Z O Y J In Q w ce U- O `n Zm RESOLUTION NO. WHEREAS, bids were received for a one (1) year contract for the purchase of wastewater treatment polymer for use by the Water Utilities Department; and, WHEREAS, Hercules, Inc., of Wilmington, Delaware, submitted a bid at a unit cost of $1.40 per pound for an estimated cost of $70,000; and, WHEREAS, City Council is of the opinion that the bid submitted by Hercules, Inc., of Wilmington, Delaware, should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the bid submitted by Hercules, Inc., of Wilmington, Delaware, for a one (1) year contract for the purchase of wastewater treatment polymer for use by the Water Utilities Department at a unit cost of $1.40 per pound for an estimated cost of $70,000 be accepted by the City of Beaumont; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a contract with Hercules Inc., of Wilmington, Delaware, for the purposes described herein. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of June, 2014. - Mayor Becky Ames - RICH WITH OPPORTUNITY 11L A. � T - E• X - A S TO: FROM: PREPARED BY: MEETING DATE: City Council Agenda Item City Council Kyle Hayes, City Manager Dr. Joseph Majdalani PE, City Engineer June 17, 2014 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to accept the Klein Park Walking Trail Project for maintenance, approve a change order to the contract with Bruce's General Construction and authorize final payment. BACKGROUND On September 17, 2013' City Council awarded Bruce's General Construction the contract for the Klein Park Walking Trail Project. Change Order No. 3 in the amount of $803.10 is recommended to adjust the estimated quantities to reflect the actual quantities used during the performance of the project. The MBE participation in the performance of the contract represents 100% of the final contract amount. A copy of Schedule C identifying the MBE participation is attached. The project has been inspected by the Engineering Division and found to be complete in accordance with the provisions and terms set out in the contract. A final payment will be made to the contractor in the amount of $31,229.90. FUNDING SOURCE Texas Parks & Wildlife Grant and Capital Reserve. RECOMMENDATION Approval of resolution. [-�W] CITY OF BEAUMONT DATE: June 2. 2)14 PROJECT: KLEIN FARK WALKING TRAIL OWNER: CITY OF BEAUMONT CONTRACTOR: BRUCE'S GENERAL CONSTRUCTION, INC. CHANGE ORDER NO.: 3 AND FINAL THE FOLLOWING CHANGES IN THE PLANS AND /OR SPECIFICATIONS ARE HEREBY MADE: Change Order No. 3 is For the acjustment ofthe estimated quantities to reflect the actual quantities caved during the perfomtancc cf the pmjmi. Item No. Item Code Description Unit Original Quantity New Quantity Unit Price/Total 4 _ 5" Concrete Walking Trail SY 295D 2942 $45.00 - 5360.00 7 _ Sidewalk Drainage Scuppers EA 3 6 $800.00 $2.40D.00 I Sand & Grading for Ste Drainage Improvements SY 560 455 $11.78 - $1:236.90 TOTAL: $803.10 SEVENTY TWO (72) DAYS ADDED TO ACCOMMODATE EXPENDED RAIN DAYS AND ADDITIONAL WORK TO THE END OF THE 136 CALENDAR DAYS IN THE CONTRACT BY THIS CHANGE ORDER ORIGINAL CONTRACT AMOUNT: NET FROM PREVIOUS CHANGE ORDERS: TOTAL AMOUNT OF THIS CHANCE ORDER: PERCENT OF THIS CHANGE ORDER: TOTAL PERCENT CILANGE: :ORDER TO DATE: NEW CONTRACT A%IOUNT- ACCEFI Lu BY: c 07F,6—CETrENtRAL tMSTRIUCTION, INC. $171.360.00 S184,326.80 $803.10 0.47 5185,129.90 PREPARED BY: I.ACF�MA"'..•PITWECTT NNArER RECOMMENDED ' . � A �-L j � l R / r CI ENGI ER JOS DALAM, P. PATRICK DONART, P.E., PUBLIC WORKS DDtECTOB APPROVED BY, ATTESTED BY: KYLE HAYES. CITY MANAGER TINA BROUSSARD, CITY CLERK C.1 U z z O r U F". z O U w z Lit LU U CO C v a a o G „r F •� d � }W � Oq w h ,a cs ,d d M .y 5 d H a � (Y i w z O r- z w 0 w 0. I RESOLUTION NO. WHEREAS, on September 17, 2013, the City Council of the City of Beaumont, Texas passed Resolution No. 13 -196 awarding a contract in the amount of $171,360 to Bruce's General Construction, of Beaumont, Texas, for the furnishing of all labor, materials, equipment and supplies for the reconstruction of the walking trail and installation of other specified improvements to Klein Park; and, WHEREAS, on November 20, 2013, the City Manager executed Change Order No. 1, in the amount of $4,000 for the cost associated with furnishing and installing 60/40 sand to improve drainage along the walking trail, thereby increasing the contract amount to $175,360; and, WHEREAS, on March 17, 2014, the City Manager executed Change Order No. 2, in the amount of $8,966.80 for all costs associated with furnishing and installing 40 linear feet of 15" and 20 linear feet of 18" HDPE pipe extensions and 60/40 sand to improve drainage and maintenance equipment access along the walking trail, thereby increasing the contract amount to $184,326.80; and, WHEREAS, Change Order No. 3, in the amount of $803.10, is required for the adjustment of the estimated quantities to reflect the actual quantities used during the performance of the project, thereby increasing the contract amount to $185,129.90; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT.- THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to execute Change Order No. 3 for additional work described above, thereby increasing the contract amount by $803.10 for a total contract amount of $185,129.90 for the Klein Park Walking Trail Project, and, BE IT FURTHER RESOLVED THAT the Klein Park Walking Trail Project be and the same is hereby accepted; and, BE IT ALSO RESOLVED THAT the City Manager is hereby authorized to make final payment in the amount of $31,229.90 to Bruce's General Construction. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of June, 2014. - Mayor Becky Ames - Dip� RICH WITH OPPORTUNITY 11E A► ( T• E• X• A• S City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Joseph Majdalani, City Engineer MEETING DATE: June 17, 2014 REQUESTED ACTION: Council consider a resolution authorizing the acceptance of a ten foot (10') wide Exclusive Water Line Easement with Chick- Fil -A. BACKGROUND Chick- Fil -A, Inc. has agreed to convey three (3) ten foot (10') wide exclusive Water Line Easements to the City of Beaumont. The easements are described as being a 0.0079 acre tract situated in the David Brown League, Abstract No. 5, being out of Lot 35, College Acres Addition; a 0.0006 acre tract situated in the David Brown Survey, Abstract No. 5, being out of Lot 34, College Acres Addition; and a 0.0010 acre tract situated in the David Brown League, Abstract No. 5, being out of Lot 34 and Lot 35, College Acres Addition. The water line easements are for the construction of the new restaurant located at 3825 College Street. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of resolution. RESOLUTION NO. WHEREAS, Chick- Fil -A, Inc., has agreed to convey three (3) ten foot (10') wide exclusive water line easements, said easements being a 0.0079 acre tract situated in the David Brown League, Abstract No. 5, being out of Lot 35, College Acres Addition; a 0.0006 acre tract situated in the David Brown Survey, Abstract No. 5, being out of the Lot 34, College Acres Addition; and, a 0.0010 acre tract situated in the David Brown League, Abstract No. 5, being out of Lot 34 and Lot 35, College Acres Addition, as described in Exhibit "1" and shown on Exhibits "A" and "B" attached to Exhibit "1," all attached hereto, to the City of Beaumont for the purpose of constructing a new restaurant located at 3825 College Street; and, WHEREAS, the City Council has considered the purpose of said conveyances and is of the opinion that the acceptance of said conveyances are necessary and desirable and that same should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT three (3) ten foot (10') exclusive water line easement conveyed by Chick -Fil- A, Inc., being a 0.0079 acre tract situated in the David Brown League, Abstract No. 5, being out of Lot 35, College Acres Addition; a 0.0006 acre tract situated in the David Brown Survey, Abstract No 5, being out of the Lot 34, College Acres Addition; and, a 0.0010 acre tract situated in the David Brown League, Abstract No. 5, being out of Lot 34 and Lot 35, College Acres Addition, as described in Exhibit "1" and shown on Exhibits "A" and "B" attached to Exhibit "1," all attached hereto, be and the same are hereby, in all things, accepted for the stated purposes. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of June, 2014. - Mayor Becky Ames - STATE OF TEXAS X COUNTY OF JEFFERSON X KNOW ALL MEN BY THESE PRESENTS: WATER LINE EASEMENT THAT, CHICK- FIL -A, INC., a Georgia corporation with the mailing address of Chick - fil-A, Inc., 5200 Buffington Road, Atlanta, Georgia 30349, Attention: Property Management - Real Estate Legal, hereinafter called "GRANTOR ", for and in consideration of the sum of ONE AND NO /100 DOLLAR (51.00), and other good and valuable consideration to us in hand paid by the CITY OF BEAUMONT, a municipal corporation domiciled in Jefferson County, Texas, with the mailing address of CITY OF BEAUMONT, P. O. Box 3827, Beaumont, Texas 77704, hereinafter called "GRANTEE ", the receipt and sufficiency of which consideration is hereby acknowledged, has GRANTED, SOLD and CONVEYED, and by these presents does GRANT, SELL and CONVEY unto the GRANTEE and its successors and assigns, a water line easement and the exclusive right to construct, alter, and maintain said waterlines and appurtenances on the hereinafter described lands which said easement is under, over, in and across those certain tracts or parcels of land owned by GRANTOR situated in the County of Jefferson, State of Texas, and being more particularly described in Exhibit "A ", attached and made a part hereof for all purposes, hereinafter called the "Property ". Said easement being more particularly described and shown on a drawing in Exhibit "B ", attached hereto and incorporated herein by this reference, hereinafter called the "Easement Areas ". The easement herein granted shall be used for the purpose of placing, constructing, operating, repairing, rebuilding, replacing, relocating, and /or removing water lines and appurtenances, and the following rights are also hereby conveyed: 17108474x,4 EXHIBIT "1" It is expressly understood and agreed that the GRANTEE shall have the right of ingress to and egress from the tracts of land hereinbefore described and use of the same for the purposes aforesaid, and giving GRANTEE the right and privilege to improve, maintain and operate the same as permitted by law. Areas. GRANTOR agrees not to place any structures or appurtenances within the Easement GRANTEE shall not be responsible for the repair and replacement of any paving or other structures within the Easement Property. The easements herein granted are made subject to all matters of record and matters that would be shown by a survey and inspection. GRANTEE shall not use, deposit or permit the use or deposit of any hazardous material or toxic waste or other harmful substances on the Easement Areas or on any other real property on or adjacent to the Property. GRANTEE shall comply with all applicable laws, ordinances and regulations, including but not limited to all applicable regulatory, environmental and safety requirements at GRANTEE's sole cost and expense. With respect to the Easement Areas, this easement supersedes and replaces any prior agreement (whether written or oral) between GRANTOR and GRANTEE. TO HAVE AND TO HOLD the above described easement and right -of -way unto the said GRANTEE, its successors and assigns forever. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] 17108474N 4 EXECUTED this day of , 2014. GRANTOR: CHICK - FIL -A, INC., a Georgia corporation By Name: _ Title: Bv: _ Name: _ Title: ACKNOWLEDGMENT STATE OF TEXAS X COUNTY OF X BEFORE ME, the undersigned authority, on this day personally appeared _ and as and _ respectively, of CHICK - FIL -A, INC., known to me to be the persons and officers whose names are subscribed to the foregoing instrument, and acknowledged to me that they executed the same as the act of such corporation for the purposes and consideration therein expressed and in the capacity therein stated. GIVEN UNDER_ MY HAND AND SEAL OF OFFICE, this day of 2014 Notary Public, State of Texas RETURN TO: City of Beaumont Antoinette Hardy - Engineering P. O. Box 3827 Beaumont -, TX 77704 17108474x.4 Exhibit A Property Legal Description 1.128 acres of land lying in the David Brown League, Abstract 5, Jefferson County, Texas, being a portion of Lot 34 and Lot 35 of College Acres Addition, a subdivision in Jefferson County, Texas as filed for record in Volume 5, Page 71 of the Map Records of Jefferson County, Texas and being that same tract of land conveyed to Vaquero Beaumont, LLC in deed filed for record under Jefferson County Clerk's File Number 2012028271, and being more particularly described by metes and bounds as follows (bearings based on the Texas State Coordinate System of 1983, South Central Zone): BEGINNING at a 3/4 -inch iron rod (found) in the south right -of -way line of College Street (varying width) as recorded in Volume 1227, Page 457 & 539 of the Deed Records of Jefferson County, Texas, being the northeast corner of that certain tract of land described in deed to Moamco Properties, Inc., filed for record under Jefferson County Clerk's File Number 8814883 and being the northwest corner of the herein described tract; THENCE N 860 32' 01" E along the south right -of -way line of said College Street, the north line of said Lot 34, said Vaquero tract and of this tract, a distance of 10.04 feet to a 3/4 -inch iron pipe (found) for an interior corner of the herein described tract; THENCE N 770 36' 13" E, continuing along said south right -of -way line, the north line of said Lots 34 and 35, said Vaquero tract and of this tract, a distance of 141.62 feet to a Texas Department of Transportation Type II concrete monument (found) for the northwest corner of that certain 3.9374 acres (called) tract to College Street, Ltd. as filed for record under Jefferson Countv Clerk's File Number 9812574 and the northeast corner of the herein described tract; THENCE S 030 34' -59" E, leaving said south right -of -way line, over and across said Lot 35, along the west line of said 3.9374 acre tract, the east line of said Vaquero tract and of this tract, a distance of 339.77 feet to a 5/8 -inch iron rod with cap stamped Bury +Partners (set) for the southeast corner of said Vaquero tract and of this tract, from which a 1/2 -inch iron rod with cap (unreadable - found) bears S 39° 42' 13" W - 1.17 feet; THENCE S 86° 47' 46" W, leaving said common line, over and across the south line of said Lots 34 and 35, said Vaquero tract, and of this tract, a distance of 150.00 feet to a 1 -1/2 -inch iron pipe (found) for the southeast corner of said Moamco Properties, Inc. tract, the southwest corner of said Vaquero tract and of this tract; THENCE N 030 34' 59" W, along the east line of said Moamco tract, the west line of said Vaquero tract and of this tract, a distance of 317.10 feet to the POINT OF BEGINNING and containing a calculated area of 1.128 acres of land, more or less. 17108474v.4 Exhibit B Easement Areas Legal Description and Depictions [attached] 17108474v.4 May 13, 2014 Job No. R0100722 -50076 Page 1 of 2 EXHIBIT 8 County: Jefferson Description: Chick -Fil -A Water Easement Limits: 3825 College Street, Beaumont, TX Acreage: 0.0079 Revised: May 13, 2014 Property Description Being a 0.0079 acre (343 square feet) parcel of land situated in the David Brown League, Abstract 5, in Jefferson County, Texas, being out of Lot 35, College Acres Addition, as recorded in Volume 5, Page 71 of the Jefferson County Map Records, and also being out of that certain tract of land conveyed to Vaquero Beaumont, LLC, as recorded under County Clerk's File Number 2012028271, of the Official Public Records, Jefferson County, Texas, said 0.0079 acre parcel being more particularly described as follows: COMMENCING at a 3/4 -inch iron rod (found) in the existing south right -of -way line of College Street (width varies), same being the north line of Lot 34 of said College Acres Addition, for the northeast corner of that certain tract of land conveyed to Moameo Properties, Inc, as recorded under County Clerk's File Number 8814883, of the Official Public Records, Jefferson County, "Texas, same being the northwest corner of the said Vaquero Beaumont, LLC tract; THENCE, North 86 °32'01" East, along the said existing south right -of -way line of College Street, same being the said north line of Lot 34 and of the said Vaquero Beaumont, LLC tract, a distance of 10.04 feet to a 3/4 -inch iron pipe (found) for an angle point; THENCE, North 77 °36' 13" East, continuing along the said existing south right -of -way line of College Street, same being the north line of said Lot 34, Lot 35 and of the Vaquero Beaumont, LLC tract, a distance of 78.86 feet to the POINT OF BEGINNING and the northwest corner of the herein described parcel; THENCE, North 77'36'13" East, continuing along the said existing south right -of -way line of College Street, same being the said north line of Lot 35 and of the Vaquero Beaumont, LLC tract, a distance of 10.24 feet to a point marking the northeast corner of the herein described parcel:, Leaving the said existing south right -of -way line of College Street, over and across said Lot 35 and the said Vaquero Beaumont, LLC tract the following three (3) courses and distances: 4. THENCE, South 00 °00'00" East, a distance of 35.38 feet to a point marking the southeast corner of the herein described parcel; May 13, 2014 Job No. R0100722 -50076 Page 2 of 2 EXHIBIT B 5. THENCE, North 90 °00'00" West, a distance of 10.00 feet to a point marking the southwest corner of the herein described parcel; b. THENCE, North 00 °00'00" East, a distance of 33.18 feet to the POINT OF BEGINNING, containing a calculated area of 0.0079 acres (343 square feet) of land. All bearings are based on the Texas State Plane Coordinate System, South Central Zone, North American Datum of 1983. A parcel plat of even date was prepared in conjunction with this property description. i STEPHE.................. E DK tcph n L. Godinich Da s; 9 170 Y: Registered Professional Land Surveyor No. 5170 o o?' 19�,,�s s� �OP Bury, Inc. D SU"Y 13100 Northwest Freeway, Suite 150 Houston, Texas 77040 713- 212 -0011 OVOb 30V1NOW ONnosH1bON 01 AVMHC)IH 31d1S831NI _ r 0 0 = �r r � :0 3i m M z wco o -m m 0 CHICK -FIL -A o o EXHIBIT TO ACCOMPANY 3825 COLLEGE STREET FIELD NOTE DESCRIPTION BEAUMONT, TX m CJ 7 _ r M m = � :0 3i m z o z o m CHICK -FIL -A BURY EXHIBIT TO ACCOMPANY 3825 COLLEGE STREET FIELD NOTE DESCRIPTION BEAUMONT, TX 1607 Uy,,;colons on Apr 10, 14 11 01 Aht I V" April 10, 2014 Job No. R0100722 -50076 Page 1 of 2 EXHIBIT B County: Jefferson Description: Chick -Fil -A Water Easement Limits: 3825 College Street, Beaumont, TX Acreage: 0.0006 Property Description Being a 0.0006 acre (25 square feet) parcel of land situated in the David Brown League, Abstract 5, in Jefferson County, Texas, being out of Lot 34, College Acres Addition, as recorded in Volume 5, Page 71 of the Jefferson County Map Records, and also being out of that certain tract of land conveyed to Vaquero Beaumont, LLC, as recorded under County Clerk's File Number 2012028271, of the Official Public Records, Jefferson County, Texas, said 0.0006 acre parcel being more particularly described as follows: COMMENCING at a 3/4 -inch iron rod (found) in the existing south right -of -way line of College Street (width varies), same being the north line of said Lot 34 for the northeast corner of that certain tract of land conveyed to Moamco Properties, Inc, as recorded under County Clerk's File Number 8814883, of the Official Public Records, Jefferson County, Texas, same being the northwest corner of the said Vaquero Beaumont, LLC tract; I. THENCE, North 86 °32'01" East, along the said existing south right -of -way line of College Street, same being the said north line of Lot 34 and of the said Vaquero Beaumont, LLC tract, a distance of 0.72 feet to the POINT OF BEGINNING and the northwest corner of the herein described parcel; 2. THENCE, North 86 °32'01" East, continuing along the said existing south right -of -way line of College Street, same being the said north line of Lot 34 and of the Vaquero Beaumont, LLC tract, a distance of 5.00 feet to a point marking the northeast corner of the herein described parcel; Leaving the said existing south right -of -way line of College Street, over and across said Lot 34 and the said Vaquero Beaumont, LLC tract the following three (3) courses and distances: THENCE, South 03 °35'55" East, a distance of 5.06 feet to a point marking the southeast corner of the herein described parcel; 4. THENCE, South 86 °24'05" West, a distance of 5.00 feet to a point marking the southwest corner of the herein described parcel; April 10, 2014 Job No. R0100722 -50076 Page 2 of 2 EXHIBIT 8 5. THENCE, North 03 °35'55" West, a distance of 5.07 feet to the POINT OF BEGINNING, containing a calculated area of 0.0006 acres (25 square feet) of land. All bearings are based on the Texas State Plane Coordinate System, South Central Zone, North American Datum of 1983. A parcel plat of even date was prepared in conjunction with this property description. Steph n I Godinich D e •.- N Registered Professional Land Surveyor No. 5170 ,90 5170 Bury, Inc. 13100 Northwest Freeway, Suite 150 SURVtiy�� Houston, Texas 77040 713 -212 -0011 '00722 Chick- FII.A150076 - Be;..m.nttErhit,it,�100722 -50076 Wale,- Line- E— ( -t.dwy mpdiF -f by m1 —kms- i,pr 10, 14 10:45 AM as Is Uj co 0 r n � � m m m _ r o Z 0 m , CHICK -FIL -A P �Y _ EXHIBIT TO ACCOMPANY 3825 COLLEGE STREET FIELD NOTE DESCRIPTION w , BEAUMONT, TX ., '00722 Chick- FII.A150076 - Be;..m.nttErhit,it,�100722 -50076 Wale,- Line- E— ( -t.dwy mpdiF -f by m1 —kms- i,pr 10, 14 10:45 AM as Is Uj co April 10, 2014 Job No. R0100722 -50076 Page 1 of 2 EXHIBIT County: Jefferson Description: Chick -Fil -A Water Easement Limits: 3825 College Street, Beaumont, TX Acreage: 0.0010 Property Description Being a 0.0010 acre (42 square feet) parcel of land situated in the David Brown League, Abstract 5, in Jefferson County, Texas, being out of Lot 34 and Lot 35, College Acres Addition, as recorded in Volume 5, Page 71 of the Jefferson County Map Records, and also being out of that certain tract of land conveyed to Vaquero Beaumont, LLC, as recorded under County Clerk's File Number 2012028271, of the Official Public Records, Jefferson County, Texas, said 0.0010 acre parcel being more particularly described as follows: COMMENCING at a 3/4 -inch iron rod (found) in the existing south right -of -way line of College Street (width varies), same being the north line of said Lot 34, for the northeast corner of that certain tract of land conveyed to Moamco Properties, Inc, as recorded tinder County Clerk's File Number 8814883, of the Official Public Records, Jefferson County, Texas, same being the northwest corner of the said Vaquero Beaumont, LLC tract, "THENCE, North 86 °32'01" East, along the said existing south right -of -way line of College Street, same being the said north line of Lot 34 and of the said Vaquero Beaumont, LLC tract, a distance of 10.04 feet to a 3/4 -inch iron pipe (found) for an angle point; THENCE, North 77'36'13" East, continuing along the said existing south right -of -way line of College Street, same being the north line of said Lot 34, Lot 35 and of the Vaquero Beaumont, LLC tract, a distance of 40.23 feet to the POINT OF BEGINNING and the northwest corner of the herein described parcel; THENCE, North 77036'13" East, continuing along the said existing south right -of -way line of College Street, same being the said north line of Lot 34, Lot 35 and of the Vaquero Beaumont, LLC tract, a distance of 5.06 feet to a point marking the northeast corner of the herein described parcel; Leaving the said existing south right -of -way line of College Street, over and across said Lot 34, said Lot 35 and the said Vaquero Beaumont, LLC tract the following three (3) courses and distances: 4. THENCE, South 03 °35'55" East, a distance of 8.87 feet to a point marking the southeast corner of the herein described parcel; April 10, 2014 Job No. R0100722 -50076 Page 2 of 2 EXHIBIT B 5. THENCE, South 86 °24'05" West, a distance of 5.00 feet to a point marking the southwest corner of the herein described parcel; 6. THENCE, North 03 °3555" West, a distance of 8.10 feet to the POINT OF BEGINNING, containing a calculated area of 0.0010 acres (42 square feet) of land. All bearings are based on the Texas State Plane Coordinate System, South Central Zone, North American Datum of 1983. A parcel plat of even date was prepared in conjunction with this property description. A- V"X ON Y or STERN L C�ODIt Steph L. Godinich at �°' "517(? v ,•••.. Registered Professional Land Surveyor No. 5170 %.0'k Bury, Inc. !,p'y..e s °`'•� 13100 Northwest Freeway, Suite 150 Houston. Texas 77040 713-212-0011 Qypy 3Otl1NOa- GN(1OGH1dON 0� XVMHJIH 31d1S831N1 0072:' Chick -F,I A150076 - BeaumantlE : dlibi!St100722- 50076. Apr 10 . 14 1057.41A o m cn :9 'm cn O t 0072:' Chick -F,I A150076 - BeaumantlE : dlibi!St100722- 50076. Apr 10 . 14 1057.41A RICH WIT11 OPPORTUNITY I T • Ifs • X • A • S REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS JUNE 17, 2014 1:30 P.M. AGENDA CALL TO ORDER * Invocation Pledge Roll Call * Presentations and Recognition * Public Comment: Persons may speak on scheduled agenda items /Consent Agenda * Consent Agenda GENERAL BUSINESS 1. Consider approving a resolution authorizing the award of four, one -year contracts for the purchase of inventory materials for use in the Water Utilities Department WORK SESSION * Review and discuss various Streets and Drainage Projects and General Improvement Projects * Review and discuss issuing Water Revenue Bonds related to Water and Sewer Projects and a proposed rate increase necessary for funding the Water and Sewer debt service COMMENTS * Councilmembers /City Manager comment on various matters * Public Comment (Persons are limited to 3 minutes) Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Mitchell Normand at 880 -3777 three days prior to the meeting. 1 June 17, 2014 Consider approving a resolution authorizing the award of four. one -year contracts for the purchase of inventory materials for use in the Water Utilities Department r , 11 1�1 C1 I T • E • X • A • S City Council Agenda Item I '' City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: June 17, 2014 REQUESTED ACTION: Council consider a resolution approving the award of four (4), one (1) year contracts for the purchase of inventory materials in the total estimated amount of $1,324,485.93, for use in the Water Utilities Department. BACKGROUND Bids were received from five (5) vendors for an annual contract for couplings, pipe fittings, valves, fire hydrants and other related materials for use by the Water Utilities Department. The materials are used in the repair and maintenance of existing water and sewer lines and installation of new service lines in order to maintain adequate water and sewer service throughout the City. Specifications required bidders to submit pricing for 216 line items, separated into fifteen (15) specific sections. Bids were evaluated upon the lowest total price per section on an all or none basis and which provides the best value to the City. Only bidders providing pricing for every item within each section were considered. Pricing is to remain firm for the term of the contract. Specifications also required all bids involving brass materials to quote items that are certified NSF61 lead -free compliant and are of domestic (USA) manufacture. Bid Section 12, Ductile Iron Valves, will not be awarded due to inaccuracy in the specifications. The administration recommends award of one (1) year contracts to the following vendors in the amounts indicated; H.D. Supply & Waterworks, Inc., of Beaumont, $610,856.38; Rural Pipe & Supply, Inc., of Jasper, $280,566.35; Coburn's Inc., of Beaumont, $391,495.50, ACT Pipe & Supply, Inc.. of Beaumont; $41,567.70. Bid tabulations are attached. FUNDING SOURCE Water Utilities Fund. RECOMMENDATION Approval of resolution. Page 2 June 17, 2014 Water Materials Inventory H.D Supply & Waterworks Section_ Bid Section 2 — Fire Hydrants $282,369.85 Section 3 — Joint Restrainers $42,739.20 Section 6 — Couplings $119,164.50 Section 7 — Clamps $96,988.90 Section 8 -- _ M.J. Fittings $31,037.10 Section 15 —Poly Pipe Mad $38,556.83 TOTAL $610,856.38 ACT Pipe & Supply Section 4 — Manholes_ $40,522.70 Section 14 — Poly Tur_bing $1,045.00 TOTAL TOTAL $41,567.70 Coburn's Section 1 — Valve Boxes $210,190.00 Section 9 — Tapping Sleeves $25,492.50 Section 10 — Brass Fittings $155,813.00 TOTAL $391,495.50 Rural Pipe & Supply Section 5 — Bronze Saddles $34,381.05 Section 11 — Brass Valves $178,085.00 Section 13 — Water Meters $68,100.30 TOTAL $280,566.35 TOTAL BID $1,324,485.93 0 0 0 0 0 O 0 o O O O O o O o u_ iri O In in ul O O O O 7 O lD O N n O Z w p Z o U .- O vt Vl �- U N Ol w w w w O W M O a V1 h o N 0 0 0 o EL 3 I U W y O O O O n co Z v � a ry o O O rn O oo c H w w w H 0 o 0 o 0 o 0 0 0 0 n - Z O O v O v m w V v n vl in ? 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' CL W ID oo N m U Z 0 u : N oo O — a` Z c H H v u a` 1 i i 1 H b9 k9 kA M H b9 w W m m D O w O Z V m u a c w y O u+ O O o M o O O O O O O in O in O in O in O O o O O �n O O O M y V N 01 l0 7 v lD 0 M O N O N O N O N O N lD c0 N O p DD O 7 P N DD �D t0 �O t0 sF 1� in n O CL oo W v W LD W d a w H H w w w H H w w H w H H N E - ry m o ao O - N LD u o w C a` n m et ry N °C 'c w H w w H w w w H w w w H H w y D_ m O O O O O O N O N m l0 lD O V T m N O bi O f. oo O N N V O vi 00 W 0 tD N O lD N cr O ID N [{ O ID N 1 p uj V a Q � H b9 b9 b9 bq b9 to k+9 !A H V7 � p w = m v — 1 O O O V N M R c� oo ch J " l N h 4 V1 W o0 M N v1 oo M N �n oo M N vi W M N vt 00 N b9 ch b9 H H b9 H H b9 bq > a a V a ro 1 1 1 o F �_ CL ro w w ba H H H H H rn w w °0 O a m Z a u u a a c w m oc[ m Z W z O O G C s W o° w 0 mp� z yF, w Z W Q y W =o C 4 F 3 z e cL ce z W^ G v Z U H w y C Z Z = = Z m xu.� m z a z a z. a= r a ,i z z a az 00- N _QZ cLZ . r. z 7 Z z a i OH 2 Z O 0: ✓.' v; ( v v7 Vi N m (� d, W v. WW W o W G W .. F7 u Ri o Q rn C y. Qao U -U o W W ^ w- _w Uj 3< 3¢ -E' co y z x C cG on � � � � C w w v o � S Ana u° ti c4 z z Z o w w z W w �� W w w W O VH C7N �N ON K[z,'O CQ GQ 1�zS Y�O o'r'a' x 3 z° .- r a c RESOLUTION NO. WHEREAS, bids were received for a one (1) year contract for purchasing couplings, pipe fittings, valves, fire hydrants and other related materials for use by the Water Utilities Department; and, WHEREAS, various vendors submitted bids reflecting estimated total costs in the amounts shown below: and, Section Bid Section 2 — Fire Hydrants $282 369.8 ection 3 — Joint Restrainers $42,739.2C Section 6 — Couplings $119,164.5C Section 7 — Clams $96,988.9( Section 8 — M.J. Fittin s $31 037.1 Section 15 — Poly Pipe Matl $38,556.8 TOTAL $610,856.3E ACT Pir)e & Sugoly Section 4 — Manholes $40,522.7 Section 14 — Poly Turbin $1 045.0 TOTAL $41567.7 Coburn's Section 1 — Valve Boxes $210 190.0 Section 9 — Tapping Sleeves $25,492.5C Section 10 — Brass Fittings $155,813.0 TOTAL $391495.5 Rural Pioe & Suooly Section 5 — Bronze Saddles $34 381.0 Section 11 — Brass Valves $178 085.0 Section 13 — Water Meters $68 100.3 TOTAL $280,566.311 TOTAL BID $1,324,485.93 WHEREAS, City Council is of the opinion that the bids submitted by the four (4) vendors listed above, in the amounts shown based upon submitted unit pricing, for an estimated total contract expenditure of $1,324,485.93 should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bids for a one (1) year contract for purchasing couplings, pipe fittings, valves, fire hydrants and other related materials for use by the Water Utilities Department submitted by the four (4) vendors listed above, based upon unit pricing for an estimated total contract expenditure of $1,324,485.93 be accepted by the City of Beaumont; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a contract with the vendors listed above for the purposes described herein. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of June, 2014. - Mayor Becky Ames - WORK SESSION * Review and discuss various Streets and Drainage Projects and General Improvement Projects WORK SESSION Review and discuss issuing Water Revenue Bonds related to Water and Sewer Projects and a proposed rate increase necessary for funding the Water and Sewer debt service