HomeMy WebLinkAboutPACKET MAR 04 201411EA,[1M0N*
T - E x - A- S
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS MARCH 4, 2014 1:30 P.M.
AGENDA
CALL TO ORDER
* Invocation Pledge Roll Call
* Presentations and Recognition
* Public Comment: Persons may speak on scheduled agenda items 1 -3 /Consent
Agenda
* Consent Agenda
GENERAL BUSINESS
Consider a resolution approving the award of a bid to N & T Construction Company,
Inc. of Beaumont for the construction of the new Beaumont Public Health Facility
2. Consider a resolution approving the award of a design build contract to Allco
Construction of Beaumont for the construction of four open air tennis courts, four
covered tennis courts and a viewing loggia
3. Consider amending Section 20.03.004, Speed Limits Decreased in School Zones, of
the Code of Ordinances that would update the locations and limits of school speed
zones
WORK SESSION
* Discuss a plan for the Children's Museum of Beaumont to locate and build out exhibits
within the Civic Center area currently utilized for meeting rooms
COMMENTS
* Councilmembers /City Manager comment on various matters
* Public Comment (Persons are limited to 3 minutes)
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or
services are requested to contact Mitchell Normand at 880 -3777 three days prior to the meeting.
F1
March 4, 2014
Consider a resolution approving the award of a bid to N & T Construction Company, Inc. of
Beaumont for the construction of the new Beaumont Public Health Facility
RICH WITH OPPORTUNITY
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T - E - X - A - S
TO:
FROM:
PREPARED BY:
MEETING DATE:
REQUESTED ACTION:
BACKGROUND
City Council Agenda Item
City Council
Kyle Hayes, City Manager
Patrick Donart, Public Works Director
March 4, 2014
Council consider a resolution approving the award of a bid
to N & T Construction Company, Inc. of Beaumont in the
amount of $6,670,000 for the construction of the new
Beaumont Public Health Facility.
A grant from the Texas Community Development Block Grant (CDBG) Disaster Recovery
Program for areas impacted by Hurricane Ike was awarded for the construction of the new
Beaumont Public Health Facility. The 30,000 sq. ft. facility will be constructed on property
owned by the City at 3040 College. The building on this site, the former Texas National Guard
Armory. will be demolished.
This new facility will consolidate the department's four buildings located on Washington
Boulevard and Laurel Avenue into one facility.
The facility was designed by the Labiche Architectural Group of Beaumont. The two story
facility includes Health and EMS administrative offices, Women's Infants and Children (WIC)
clinic, Immunization clinic, Tuberculosis (TB) medical clinic, Sexually Transmitted Disease
(STD) clinic_ Environmental Health, and Vital Statistics. The facility will also have meeting and
conference rooms. waiting rooms, employee break rooms and storage for bulk medical supplies.
A back up generator will also power the building's critical areas in the event of a power failure.
The bids received for this project are listed below:
Contractor
Location
Price
Completion Time
N &T Construction Co., Inc.
Beaumont
$6,670,000
425 days
Daniel's Building & Construction
Beaumont
$6,777,000
450 days
SeTex Construction
Beaumont
$6,800,000
450 days
Beaumont Public Health Facility
March 4, 2014
Page 2
Contractor
Location
Price
Completion Time
Allco Construction
Beaumont
$7,170,000
400 days
G &G Enterprises
Orange
$7,300,000
500 days
H.B. Neild & Sons, Inc.
Beaumont
$7,550,000
600 days
The low bidder, N & T Construction is scheduled to complete the project in 425 days. N & T
Construction is a state certified HUB vendor. Additionally, the contractor will be required to
comply with the City's Section 3 policy regarding the hiring of low income individuals from the
affected area.
FUNDING SOURCE
The Supplemental Disaster Grant is in the amount of $6,710,000. Engineering and Project
Management fees were also included in this total. The balance of grant funds available for
construction total $5,872,600. The balance of $797,400 is available in the Capital Program.
RECOMMENDATION
Approval of resolution.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT-
THAT the City Council hereby approves the award of a contract to N & T Construction
Company, Inc., of Beaumont, Texas, in the amount of $6,670,000 for construction of the
new Beaumont Public Health Facility.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 4th day of
March, 2014.
- Mayor Becky Ames -
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March 4, 2014
Consider a resolution approving the award of a design build contract to Allco Construction of
Beaumont for the construction of four open air tennis courts, four covered tennis courts and a viewing
loggia
RICH WITH OPPORTUNITY
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T - E - X - A - S
TO:
FROM:
PREPARED BY:
MEETING DATE:
City Council Agenda Item
City Council
Kyle Hayes, City Manager
Patrick Donart, Public Works Director
March 4, 2014
REQUESTED ACTION: Council consider a resolution approving the award of a
proposal for a design build contract to Allco Construction
of Beaumont in the negotiated amount of $2.2M for the
construction of four open air tennis courts, four covered
tennis courts and a viewing loggia.
BACKGROUND
Four (4) proposals were accepted for design build services to construct eight new tennis courts of
which four will be covered at the Athletic Tennis Complex on College Street. This is the final
phase of the tennis complex upgrades proposed in the Capital Program. Phase I included the
construction of eight (8) new courts in 2010, Phase II included the construction of a tennis
clubhouse and Phase III includes the construction of four covered courts, four open courts and a
viewing loggia.
A design build project consists of an engineer, architect, landscape architect and construction
contractor working together under a single contract. In this type of agreement, the design build
contractor designs and constructs the project and assumes all risks.
Four companies submitted proposals for this project. They were Allco Construction, N & T
Construction Company_ Brystar Construction, and H.B. Neild Construction all of Beaumont.
Allco's design team includes Burdett Land and Placement Consultants of Conroe, Hellas Sports
Construction of Austin and Allco Construction of Beaumont. Staff reviewed and ranked each
proposal's technical approach as well as their experience. Following an in person interview with
their team, staff determined that Allco provided the most qualified team for this project.
Upon award of the contract, staff will begin working with the team to design the court cover,
tennis courts and loggia. Allco was also awarded the contract for the construction of the new
clubhouse which began January 29, 2014.
Allco plans to have the project completed in seven (7) months.
Design Build - Tennis Courts
March 4. 2014
Page
FUNDING SOURCE
Capital Program.
RECOMMENDATION
Approval of resolution.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT-
THAT the City Council hereby approves the award of a design build contract to Allco
Construction, of Beaumont, Texas, in the amount of $2,200,000 for the construction of four
(4) open air tennis courts, four (4) covered tennis courts and a viewing loggia at the Athletic
Tennis Complex located on College Street.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 4th day of
March, 2014.
- Mayor Becky Ames -
3
March 4, 2014
Consider amending Section 20.03.004, Speed Limits Decreased in School Zones, of the Code of
Ordinances that would update the locations and limits of school speed zones
RICH WITH OPPORTUNITY
11E ► 11 1�1 C1 I (
T• E• X - A - S
TO:
FROM:
PREPARED BY:
MEETING DATE:
City Council Agenda Item
City Council
Kyle Hayes, City Manager
Patrick Donart, Public Works Director
March 4, 2014
REQUESTED ACTION: Council consider amending Section 20.03.004, Speed
Limits Decreased in School Zones, of the Code of
Ordinances that would update the locations and limits of
school speed zones.
BACKGROUND
The Public Works Department /Transportation Division has recently received reports of a
significant number of students walking from Charlton- Pollard Elementary to the Junior League
Resource Center after school. In the interest of the student's safety, it is recommended that
schedule A for a reduced speed limit within a school zone listed in the Code of Ordinances be
modified to extend the boundaries for the school zone on Irving Avenue as detailed below:
Irving Avenue N &S From a point 50 feet north of the centerline
of Cuniff Avenue to a point 40 feet south
of the centerline of Sherman Street.
FUNDING SOURCE
None.
RECOMMENDATION
Approval of amended ordinance.
ORDINANCE NO.
ENTITLED AN ORDINANCE AMENDING CHAPTER 20,
SECTION 20.03.004 SCHEDULE A OF THE CODE OF
ORDINANCES OF BEAUMONT, TEXAS; PROVIDING FOR
SEVERABILITY; PROVIDING FOR REPEAL; AND
PROVIDING A PENALTY.
BE IT ORDAINED BY THE CITY OF BEAUMONT:
Section 1.
THAT Chapter 20, Section 20.03.004, Speed limits decreased in school zones, Schedule
A, of the Code of Ordinances of the City of Beaumont, be and the same is hereby
amended by adding a new school zone speed limit as follows:
SCHEDULE A
r)irnrtinn of
Street Travel Description
Irving Street N & S From a point 50 feet north of the centerline of
Cuniff Avenue to a point 40 feet south of the
centerline of Sherman Street.
Section 4.
That if any section, subsection, sentence, clause of phrase of this ordinance, or the
application of same to a particular set of persons or circumstances, should for any reason
be held to be invalid, such invalidity shall not affect the remaining portions of this
ordinance, and to such end, the various portions and provisions of this ordinance are
declared to be severable.
Section 5.
That all ordinances or parts of ordinances in conflict herewith are repealed to the
extent of the conflict only.
Section 6.
That any person who violates any provision of this ordinance shall, upon conviction,
be punished, as provided in Section 1.01.009 of the Code of Ordinances of Beaumont,
Texas.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 4th day of
March, 2014.
- Mayor Becky Ames -
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BEA-11MON
T• E• X• A - S
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS MARCH 4, 2014 1:30 P.M.
CONSENT AGENDA
Approval of minutes — February 25, 2014
Confirmation of committee appointments
A) Approve a resolution approving the purchase of exercise equipment for the Fire
Department
B) Approve a resolution approving a change order to the contract with Allco. LLC, related to
the Grit Pump Replacement — Wastewater Treatment Plant Project
C) Approve a resolution authorizing the City Manager to apply for and receive funding
through the TexTreasures Grant Program to help member libraries make their special
collections more accessible to researchers across Texas and beyond
D) Approve a resolution authorizing the City Manager to submit an application to the Texas
Department of Transportation for temporary use of State of Texas right -of -way for the
Gusher Marathon
E) Approve a resolution approving a contract with Texas Liqua Tech Services, Inc. for the
replacement of the roof on Fire Station No. 9
F) Approve a resolution approving a change order to the contract with Allco, Inc. for the
South Park Drainage Improvement Project
U
H.ICH WITH OPPOII'IUNITY
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T • E • X • A • S City Council Agenda Item
TO:
City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Laura Clark, Chief Financial Officer
MEETING DATE: March 4, 2014
REQUESTED ACTION: Council consider a resolution approving the purchase of
exercise equipment for the Fire Department in the
estimated amount of $50,092.67.
BACKGROUND
The City historically provides exercise equipment at the various fire stations throughout the City.
This equipment is used by fire fighters to maintain their physical fitness. Existing equipment has
reached the end of its useful life and will be disposed of in accordance with the surplus property
policy.
Me equipment will be purchased from Promaxima Manufacturing, Ltd., of Houston, under the
I'XMAS state contract. Purchase under the TXMAS contract satisfies the requirements for
competitive bidding set forth in the Texas Local Government Code.
FUNDING SOURCE
FEMA Assistance to Fire Fighters Grant Program, with a required twenty percent (20 %) match.
The match is available in the Capital Reserve Fund.
RECOMMENDATION
Approval of resolution.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to approve the purchase of
exercise equipment from Promaxima Manufacturing, Ltd., of Houston, Texas, in the
amount of $50,092.67 through the Texas Multiple Award Schedule (TXMAS) contract for
use by the Fire Department.
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute a contract with Promaxima Manufacturing, Ltd., of Houston, Texas,
for the purposes described herein.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 4th day of
March, 2014.
- Mayor Becky Ames -
RICH WITH OPPORTUNITY
[I C, �
T - E - X - A - S
TO:
FROM:
PREPARED BY:
MEETING DATE:
REQUESTED ACTION:
BACKGROUND
I �O
City Council Agenda Item
City Council
Kyle Hayes, City Manager
Dr. Ham J. Tohme. P.E., Director of City Utilities to
March 4, 2014
Council consider a resolution approving a change order to
the contract with Allco, LL('-, related to the Grit Pump
Replacement — Wastewater Treatment Plant Project.
The City Council approved a contract with Allco, LLC, on August 16, 2011, in the amount of
$1,111,359.00. The contract will furnish all labor, materials, and equipment to remove and
replace the existing belt press pumps at the Wastewater Treatment Plant at 4900 Lafin Road.
The proposed change order will increase the contract amount by $48,309.96 to furnish and install
new electrical equipment in MCC 1 for Pumps 1 and 3; reinstall VFD equipment in MCC 1 that
was damaged by sewer gas corrosion; modify the Primary Sludge Pump belts and sheave size;
provide the additional work required to perform the suction pipe connections due to existing
underground electrical and piping conflicts uncovered once excavation work began; replace an
existing concrete pump pad for Primary Pumps 1 & 3 that was damaged due to deterioration;
replace secondary pump check valves; provide for a price adjustment for modifications of the
Sludge Belt Conveyor based on actual supplied equipment, and delete the allowance for Bid Item
11.
The sludge pumps for the belt press and clarifiers have been in operation for more than 20 years.
Sludge is generated from the sanitary sewer collection system and the solids from biological
treatment. The sludge regularly varies in composition and thus requires pumps that can maintain
continual operation. These deteriorated pumps are in need of replacement and the improvements
to the sludge transportation system will greatly improve the efficiency of wastewater treatment.
The proposed new canopies will provide protection for the exposed belt press and the secondary
sludge pump station.
Previous actions include:
Resolution 11 -229 in the amount of $1,111,359.00 was approved by the City Council on August
16. 2011.
Resolution 13 -162 in the amount of - $25,355.75 was approved by the City Council on August 6,
2013.
FUNDING SOURCE
Capital Program.
RECOMMENDATION
Approval of resolution.
APPROVAL OF CONTRACT CHANGE
CHANGE ORDER. No. Two (2)
Date: 1/2412014
PROJECT: City of Beaumont, Texas
Wastewater Treatment PIant Improvements -
Sludge Pump Replacement and Miscellaneous Improvements
OWNER: City of Beaumont, Texas
801 Main Street
Beaumont, Texas 77704
CONTRACTOR: Allco
PO Box 3684
Beaumont, Texas 77704
TO THE OWNER: Approval of the following contract change is requested.
Reason for Change: Furnish and Install a new electrical equipment in MCC 1 for Pumps I & 3; Reinstall VFD equipment in
MCC I due to sewer gas corrosion; Modify Primary Sludge Pumps belt and sheave size; Additional work required to perform
suction pipe connections due to existing underground electrical and piping conflicts; Replace existing concrete pump pad for
Primary Pumps 1 & 3 due to deterioration; Replace Secondary Pump Check valves; Price adjustment for modifications of Sludge
Belt Conveyor based on actual supplied equipment, Delete Allowance Bid Item 11.
ORIGINAL CONTRACT AMOUNT:
$
1,111,359.00
CHANGE. ORDER NO. 1
$
(25,355 75)
THIS CHANGE ORDER
Descn�tion:
Net Change
Furnish and Install a new electrical equipment in MCC 1 for Pumps I & 3
$
4,194.86
Reinstall VFD equipment in MCC I due to sewer gas corrosion
$
20,117.62
Modify Primary Sludge Pumps belt and sheave size
$
805.02
Additional work required to perform suction pipe connections due to existing
$
27,302.59
underground electrical and piping conflicts
Replace existing concrete pump pad for Primary Pumps 1 & 3 due to deterioration
$
2,286.37
Replace Secondary Pump Check valves
$
3,271.00
Price adjustment for modifications of Sludge Belt Conveyor based on actual supplied
$
332.50
equipment_
Delete Allowance Bid Item I1
$
(14,000.00)
TOTAL AMOUNT OF TIUS CHANGE ORDER
S
48.309.96
TOTAL REVISED CONTRACT AMOUNT INCLUDING THIS CHANGE ORDER:
$
1,134,313.21
CONTRACT TIME
Original Contract Time: 240
Calendar Days
Previous Change Orders 202
Calendar Days
Additional Time requested for This Change Order 13
Calendar Days
Revised Contract Time per this Change Order: 455
Calendar Days
CONDITION OF CHANGE:
"Contractor acknowledges and agrees that the adjustments in contract price and contract time stipulated in this Change Order
represents full compensation for aft increases and decreases in the cost oly and the time required to perform the entire work under
the Contract arising directly or indirectly from this Change Order and all previous Change Orders. Acceptance of this waiver
constitutes an agreement between Owner and Contractor that the Change Order represents an all inclusive, mutually agreed upon
adjustment to the Contract, and that Contractor will waive all rights to file a claim on this Change Order after it is property
executed."
Recommended by:
Schaumburg & PoIk,hie.
Engineer
Date: 1 4—
Approved by:
City ofBeaumont
Owner
Accepted by:
Allco, Lq
Contractor
Date: 0)- 3 0 ^ l
RESOLUTION NO.
WHEREAS, on August 16, 2011, the City Council of the City of Beaumont, Texas,
passed Resolution No. 11 -229 awarding a contract in the amount of $1,111,359 to Allco,
LLC, of Beaumont Texas, for the Wastewater Treatment Plant Sludge Pump Replacement
Project to furnish all labor, materials, and equipment to remove and replace the existing
belt press pumps at the Wastewater Treatment Plant located at 4900 Lafin Road; and,
WHEREAS, on August 6, 2013, the City Council of the City of Beaumont, Texas,
passed Resolution No. 13 -162 approving Change Order No. 1 in the amount of
($25,355.75) to furnish all necessary labor, materials, and equipment to install a new
concrete slab and pipe rail for the refurbished belt press conveyor; install access stairs and
handrails for Junction Box No. 3; install a new 6 -inch diameter force main from the grit
cyclonic units to the grit classifiers; connect an existing 6 -inch drain to the 12 -inch main at
the Influent Building; increase Bid Item 7.5 to provide six (6) additional pipe bollards at the
Belt Press Canopy; and reduce Bid Item 5.2 amount to refurbish belt press conveyor,
thereby decreasing the contract amount to $1,086,003.25; and,
WHEREAS, Change Order No. 2 in the amount of $48,309.96 is required to furnish
and install new electrical equipment in MCC 1 for Pumps 1 and 3; reinstall VFD equipment
in MCC 1 that was damaged by sewer gas corrosion; modify the Primary Sludge Pump
belts and sheave size; provide the additional work required to perform the suction pipe
connections due to existing underground electrical and piping conflicts uncovered once
excavation work began; replace an existing concrete pump pad for Primary Pumps 1 & 3
that was damaged due to deterioration; replace secondary pump check valves; provide for
a price adjustment for modifications of the Sludge Belt Conveyor based on actual supplied
equipment, and delete the allowance for Bid Item 11, thereby increasing the contract
amount to $1,134,313.21;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby, in
all things, approved and adopted; and,
THAT the City Manager be and he is hereby authorized to execute Change Order
No. 2 in the amount of $48,309.96, thereby increasing the contract amount to
$1,134,313.21 for the Wastewater Treatment Plant Sludge Pump Replacement Project.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 4th day of
March, 2014.
- Mayor Becky Ames -
C
r%�Clf WITH OPPORTUNITY
C�
T• E• X• A• S
TO:
FROM:
PREPARED BY:
MEETING DATE:
City Council Agenda Item
City Council
Kyle Hayes, City Manager
Bart Bartkowiak, Chief Technology Officer
March 4, 2014
REQUESTED ACTION: Council consider a resolution authorizing the City Manager
to apply for and receive funding in the amount of $18,490
through the TexTreasures Grant Program.
BACKGROUND
TexTreasures is an annual competitive grant program designed to help member libraries make
their special collections more accessible to researchers across Texas and beyond. Projects may
include such activities as cataloging, indexing, and digitizing materials. The Texas Collections
working group is the peer review panel for the grant.
Funding is available for projects that involve cataloging. indexing, and digitizing local materials
vKith statewide significance. The TexTreasures grant program helps 'Texas public and academic
libraries provide access to their special or unique local collection holdings by making information
about these holdings available to library users across the state.
The Tyrrell Historical Library has entered into an agreement with the Melody Maid Foundation to
digitize and provide descriptive historical background information on approximately 185
scrapbooks. The Melody Maids was a girls' choir that traveled the United States and the world to
perform for military personnel located at military installations from 1942 to 1972. Once
digitized, the scrapbooks will be published to the Tyrrell Historical Library Digital Collections site
for researchers worldwide to access. It would require five years for library staff to complete the
digitization of all of the scrapbooks. Obtaining a grant to digitize the scrapbooks off -site by a
vendor will dramatically shorten the time frame required to complete the project and have the
materials available to the public worldwide.
FUNDING SOURCE
Not applicable.
RECOMMENDATION
Approval of resolution.
Grant Management System
Texas State Library and Archives Commission
TexTreasures FY2015
Organization Information Grant Information
Type: Beaumont Public Library System Type: TexTreasures
Legal Fntity City of Beaumont, Texas Fiscal Year: 2015
Address. PO Box 3827 Application ID: 1627
City, State Zip: Beaumont, TX 77704 -3827 Term: 09 -01 -2014 to 08 -31 -2015
Employer Identification Number: 746000278
Organization Information
U.S. Con,-,r. Distr No.: 2
State Senate Distr. No. 4
I State House Distr. No.: 22
Contact Persons
Proposed Funding Sources
a. TSLAC grant 18490
b. Other federal eov't funds:
c. Other state funds:
d. Local funds.
e. Miscellaneous:
TOTAL 18490
Is the applicant delinquent on any Federal debt? NO
Page 1 of 1
Signature
I certify, to the best of my knowledge, that the statements made in this application are true, that the information provided is correct, and that I am authorized
to enter into legally binding commitments on behalf of the applicant organization.
Application Completed by:
William Grace Date:02 -18 -14
Application Approved by:
Date:
Approved by Signature Name:
Date:
Approved by Job Title:
Name
GMS User Role
E- mail
Director/ Coordinator
William Grace
Grantee Official
wgrace@ci.beaumonttx.us
Contact I
Stephanie Soule
Program Manager
ssoulegei.beaumonttx.us
Contact 2
Paul Eddy
Program Manager
peddy cr)ci.beaumonttx.us
Financial Contact
Kyle Hayes
Legal Entity Official
khayes i ci.beaumonttx.us
Proposed Funding Sources
a. TSLAC grant 18490
b. Other federal eov't funds:
c. Other state funds:
d. Local funds.
e. Miscellaneous:
TOTAL 18490
Is the applicant delinquent on any Federal debt? NO
Page 1 of 1
Signature
I certify, to the best of my knowledge, that the statements made in this application are true, that the information provided is correct, and that I am authorized
to enter into legally binding commitments on behalf of the applicant organization.
Application Completed by:
William Grace Date:02 -18 -14
Application Approved by:
Date:
Approved by Signature Name:
Date:
Approved by Job Title:
Grant Management System Page 1 of 2
Texas State Library and Archives Commission
TexTreasures FY2015
Organization Information - — Grant Information —
Type: Beaumont Public Library System Type: Tex"Treasures
Legal Entity City of Beaumont, Texas Fiscal Year: 2015
Address: PO Box 3827 Application ID: 1627
City, State Zip: Beaumont, TX 77704 -3827 'Perm: 09 -01 -2014 to 08 -31 -2015
Employer Identification Number: 746000278
Budget Table for Fiscal Year 2015
Capitalization Level: 10000
Total
Budget (;rant Other Funds(ir
Description Costs
CategorN Funds applicable) (S)
Personnel 0 0 0
,Fringe Benefits 0 0 0
r
.Travel 0 0 01
Equipment/ 0 0
Property 0
(Supplies (incl. 0 0
Library Materials) 01
Contractual 17540 0 1) Digitization at $15,540.00. 2) Document Preparation Time at $1,850.00. 3) Media 17540
:Services burn of indexed scans to external hard drive at $150.00.
Other 950 0 Shipping and Handling at $950.00 (includes all shipping; insurance coverage; and hard 950)
bound totes as shipping containers).
Totals 18490 184901
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to apply for and receive funding
for the City of Beaumont through the Texas State Library and Archives Commission,
TexTreasures Grant Program - FY2015 in the amount of $18,490 to assist Tyrrell Historical
Library in cataloging, indexing, and digitizing Melody Maid Foundation scrapbooks so that
they are available to the public worldwide.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 4th day of
March, 2014.
- Mayor Becky Ames -
�c
RICH WITH OPPORTUNITY
ILI
. [I 1�1 U1 11
T - E• X - A - S
TO:
City Council Agenda Item
City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Patrick Donart, Public Works Director
MEETING DATE: March 4, 2014
REQUESTED ACTION: Council consider a resolution authorizing the City Manager
to submit an application to the Texas Department of
Transportation for temporary use of State of Texas right -of-
way for the Gusher Marathon.
BACKGROUND
The Gusher Marathon is scheduled for March 8, 2014 and will require full road closures along
much of the route. Portions of the marathon are located within the Texas Department of
Transportation's roadway system. If approved, the application will allow the City of Beaumont to
close state roadways for the purpose of the marathon.
FUNDING SOURCE
None,
RECOMMENDATION
Approval of resolution.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to submit an application to the
Texas Department of Transportation for temporary use of State of Texas right -of -way for
the Gusher Marathon planned for March 8, 2014.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 4th day of
March, 2014.
- Mayor Becky Ames -
RICH WITH OPPORTUNITY
rk
IIIEIAIIII�Iul
T - E - X - A - 5
TO:
FROM:
PREPARED BY:
MEETING DATE:
REQUESTED ACTION:
1 4.1. Vol "IC"IMI11191I'll
E
City Council Agenda Item
City Council
Kyle Hayes, City Manager
Patrick Donart, Public Works Director
March 4, 2014
Council consider a resolution approving a contract with
Texas Liqua Tech Services, Inc. in the estimated amount of
$101,900 for the replacement of the roof on Fire Station
No. 9.
The proposal submitted by Texas Liqua Tech Services, Inc. includes furnishing all labor.
equipment, materials and supplies for the replacement of the original built up gravel surface roof
on Fire Station No. 9 with a 2 ply modified bitumen roof. The station, located at 7010 Gladys
Street, was built in 1981. Their proposal includes removing the existing roof, installing
insulation to comply with the R -30 insulation value rating, installing a 2 ply modified bitumen
membrane roof system and fabricating and installing new metal edge flashing. The new roof will
be warranted for twenty years.
Texas Liqua Tech Services, Inc. is a contracted vendor through the Choice Partners Purchasing
Cooperative Program administered by the Harris County Department of Education. The City
participates in the purchasing cooperative and utilizes their program to receive discounted
contracts. All products and services offered through their contracts meet the State of "Texas
competitive bidding and procurement requirements.
The roof sustained damage during Hurricane Ike and the City received $12,300 from the City's
insurance provider. Minimal repairs were made but the roof continues to deteriorate and is in
need of a total replacement.
Work should commence within thirty days and b e completed within 90 days.
FUNDING SOURCE
Capital Reserve. The contract for $101,900 is an estimated amount. There will be an additional
cost of $5.00 per board foot for wood nailers and $6.50 per square foot for concrete decking
repair if there is unforeseen damage.
RECOMMENDATION
Approval of resolution.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Council hereby approves the award of a contract to Texas Liqua Tech
Services, Inc, of Houston, Texas, in the estimated amount of $101,900 through the Choice
Partners Purchasing Cooperative Program administered by the Harris County Department
of Education to furnish all labor, materials, equipment, and supplies necessary to replace
the original built up gravel surface roof on Fire Station No. 9. In the event unforeseen
damage is discovered, the contract provides for an additional cost of $5.00 per board foot
for wood nailers and $6.50 per square foot for concrete decking repair; and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute a contract with Texas Liqua Tech Services, Inc., of Houston, Texas,
for the purposes described herein.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 4th day of
March, 2014.
- Mayor Becky Ames -
RICH WITH OPPORTUNITY
rk
r
C►
T E• X• A - S
TO:
City Council Agenda Item
City Council
FROM: Kyle Hayes, City Manager
p
PREPARED BY: Patrick Donart, Public Works Director
MEETING DATE: March 4, 2014
REQUESTED ACTION: Council consider a resolution approving a change order to
the contract with Allco, Inc. for the South Park Drainage
Improvement Project.
BACKGROUND
On April 9, 2013, City Council awarded Allco LLC the contract for South Park Drainage
Improvements in the amount of $12,330,865. This project includes street construction and the
installation and replacement of storm sewer boxes and pipes which will significantly increase the
capacity of the present drainage system.
Change Order No. 5 in the amount $23,059.13 represents an increase of. 19% to the original
contract amount. The proposed changes to the contract include the costs associated with the
realignment of the storm sewer within the KCS railroad crossing easement. Additionally. a
deduction was requested for eliminating the prime coat and embankment material.
Previously approved Change Orders 1 -4 include furnishing a temporary fence within the
Chemtrade Chemical Plant in the amount of $7,705, construction of a concrete wingwall at the
outfall inside the Chemtrade Chemical Plant in the amount of $9,863.99, removal of a raised
rnedian for driveway access to LIT and SETX food bank in the amount of $3,173.81, and the
addition of reinforcing steel in the concrete roadway in the amount of $5,665.38.
Change Orders 1 -5 represent an increase of .40% to the original contract amount resulting in a
revised contract amount of $12,380,332.31.
FUNDING SOURCE
Hurricane Ike Disaster Recovery Program grant in the amount of $11,339,401 and the Capital
Program.
RECOMMENDATION
Approval of resolution.
L�
CITY OF BEAUMONT
DATE:
Februmt 1& 201-1
PROJECT:
SOLITHPARK DRAINAGE PROJECT
OWNER:
CITY OF BEAL "NION'T
CONTR4CTOR:
ALLC'O. INC.
CHANGE ORDER NO.:
5
THE FOLLOWING CHANGES IN THE PLANS AND /OR SPECIFICATIONS ARE HEREBY MADE:
Chance Order So. 5 is for cost associated wish the realignment of proposed storm sewer in the bore location.
(tern No.
Item Code
Description
Unit
Original
Quantity
Sew Quaotih
Unit Price/Total
132
2002
EMBANKMENT TYP "A" (FINAL)(ORD COMP)
CY
3187.00
0.00
$19.89
463,389.43
310
2 -001
PRIME (MC -30 OR AE-P)
GAL
10492.00
1422.00
$516
- $46.801.20
476
JACKING 72" DIA STEEL PIPE
LF
428.00
0.00
$1,500.71
- $642303.88
476
5000
JACKING 72" DIA STEEL PIPE
LP
0.00
4'- -8.00
$1,675.71
$717,203.88
5000
001
E80 SHORING & 10'X6' E80 BOX
LF
0.001
24.00
$2,431.24
$58349.76
TOTAL:
$23,059.13
ORIGINAL CONTRACT AMOUNT:
NET FROM PREVIOUS CHANGE ORDERS:
FO 'EAL AMOUNT OF THIS CHANGE ORDER:
PERCENT OF THIS CHANGE ORDER:
TOTAL PERCENT CHANGE ORDER TO DATE:
NEW CONTRACT ANIOUNT:
ACCEPTED B1':
RECOMMENDED BY:
APPROVED BY:
ALLCO, INC.
PATRICK DONAR1'. PUBLIC WORKS DIRECTOR
KYLE HAYES, CITY MANAGER
512,330,863.00
512,357,273.18
523,059.13
0.19%
0.40°
512,380,332.31
RECOMMENDED BY:
DAMON JONES, E.LT.
DR. JOSEPH NI AJD.ALANI, P.E. , CITY ENGINEER
A "I'I ESTED BY:
TINA BROUSSARD, CITY CLERK