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Home My WebLink AboutMIN JAN 14 2014M I N U T E S- CITY OF BEAUMONT W.L. Pate, Jr., At -Large BECKY AMES, MAYOR Gethrel Wright, Mayor Pro Tern Dr. Alan B. Coleman, Ward I CITY COUNCIL MEETING Michael D. Getz, Ward II Audwin Samuel, Ward III January 14, 2014 Jamie Smith, Ward IV Tyrone E. Cooper, City Attorney Kyle Hayes, City Manager Tina Broussard, City Clerk The City Council of the City of Beaumont, Texas, met in a regular session on January 14, 2014, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Presentations and Recognition Public Comment: Persons may speak on scheduled agenda 1 -3 /Consent Agenda Consent Agenda Mayor Ames called the council meeting to order at 1:30 p.m Pastor "Big Jim" Salles of West End Baptist Church gave the invocation. Mayor Ames led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor Ames, Mayor Pro Tern Wright, Councilmembers Coleman, Getz, Pate and Smith. Absent: Councilmember Samuel. Also present were Kyle Hayes, City Manager; Tyrone Cooper, City Attorney; Tina Broussard, City Clerk. Proclamations, Presentations, Recognitions None Public Comment: Persons may speak on scheduled agenda items 1 -3 /Consent Agenda. None CONSENT AGENDA Approval of minutes - January 7, 2014 Confirmation of committee appointments - None A) Approve a resolution authorizing the City Manager to execute all documents necessary to accept funding from the Texas Department of State Health Services for the Preparedness and Prevention Community Preparedness Section /Bioterrorism Discretionary Public Health Emergency Preparedness Grant to the Beaumont Public Health Department — Resolution 14 - 007 B) Approve a resolution authorizing the City Manager to execute an annual agreement with Lamar University for video production services — Resolution 14 — 008 MMU'E.S — January 7, 2014 C) Approve a resolution authorizing the Mayor to execute a waiver granting permission for the Jefferson County Mosquito Control District to operate aircraft at a low altitude over the City of Beaumont for mosquito control purposes — Resolution 14 — 009 Councilmember Smith made a motion to approve the Consent Agenda. Mayor Pro Tern Wright seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM WRIGHT, COUNCILMEMBERS COLEMAN, GETZ, PATE AND SMITH NAYS: NONE MOTION PASSED GENERAL BUSINESS Consider a resolution approving the purchase of four grappler trucks from Clas@M Ford of Houston for use by the Solid Waste Division. The 2014 grappler trucks will be used for heavy trash and debris removal. The new equipment will be able to pick up and haul debris without the use of an additional trailer, reducing the need to block City streets and will thereby be more efficient and citizen friendly in operation. Seven (7) truck and trailer combinations will be removed from service. The replaced units will be disposed of according to the City's surplus equipment disposal policy. Pricing for thE7 vehicles was obtained through the Houston - Galveston Area Council (H -GAC), a cooperative purchasing association providing cities and political subdivisions with the means to purchase specialized equipment at volume pricing. H -GAC complies with State of Texas procurement statutes A twelve (12) month warranty with an additional four year warranty on major components is provided with each unit. Warranty service is provided by Beaumont Freightliner. Delivery of the grapplers is expected in 180 days. The City intends to seek financing during fiscal 2014 for the above and multiple other pieces of equipment used in various City departments. Approval of the resolution. Mayor Pro Tem Wright moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY, AUTHORIZED TO APPROVE THE PURCHASE OF FOUR (4) GRAPPLER TRUCKS FOR USE BY THE SOLID WASTE DIVISION FROM CHASTANG FORD, OF HOUSTON, TEXAS, IN THE AMOUNT OF $1,004,948 THROUGH THE HOUSTON - GALVESTON AREA COUNCIL (H -GAC) COOPERATIVE PURCHASING PROGRAM. Councilmember Smith seconded thE! motion. Minutes - January 7, 20141 AYES: MAYOR AMES, MAYOR PRO TEM WRIGHT, COUNCILMEMBERS COLEMAN, GETZ, PATE AND SMITH NAYS: NONE MOTION PASSED Resolution 14 - 010 2. Consider a resolution approving the purchase of five dump trucks from Houston Freightliner, Inc. of Houston for use by the Water Utilities and Public Works Departments. Four of the dump trucks will be used by the Water Utilities Department and one by the Public Works Department. Four of the new trucks will replace 2002 model or older units. Page and condition render the old units unfit for continued USE'. The old units will be disposed of in accordance with the City's surplus equipment disposal policy. One of the dump trucks for the Water Department will be used by new crews that were established in the fiscal 2014 budget to increase efficiencies, reduce overtime and meet the demands of an aging infrastructure. The Department does not have idle equipment available for use by the new crews; therefore new equipment is needed. Pricing for the dump trucks was obtained through the Houston - Galveston Area Council (H -GAC), a cooperative purchasing association providing cities and political subdivisions with the means to purchase specialized equipment at volume pricing. H -GAC complies with State of Texas procurement statutes. Warranty for the dump trucks is two (2) years with unlimited mileage. Warranty service is provided by the local dealer. Delivery is expected in approximately 120 days. Capital Reserve Fund and financing to be obtained during fiscal year 2014 for the dump trucks for Water Utilities as well as multiple other pieces of equipment for various City departments. Approval of the resolution. Councilmember Smith moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY APPROVES THE PURCHASE OF FIVE (5) DUMP TRUCKS FOR USE BY THE WATER UTILITIES DEPARTMENT AND PUBLIC WORKS DEPARTMENT FROM HOUSTON FREIGHTLINER, INC., OF HOUSTON, TEXAS, IN THE AMOUNT OF $562,500 THROUGH THE HOUSTON - GALVESTON AREA COUNCIL (H -GAC) COOPERATIVE PURCHASING PROGRAM. Councilmember Coleman seconded the motion. Minutes — Janua.ry 14, 2014 AYES: MAYOR AMES, MAYOR PRO TEM WRIGHT, COUNCILMEMBERS COLEMAN, GETZ, PATE AND SMITH NAYS: NONE MOTION PASSED Resolution 14 - 011 3. Consider a resolution approving the purchase of sodium hydroxide from TDC, LLC., of Houston for use by the Water Utilities Department. Sodium hydroxide is used to purify the City's water supply. The Water Utilities Department expects to purchase approximately five hundred (500) dry tons of this material during the term of the contract. Formal bids were requested from eight (8) vendors for a six (6) month contract to supply sodium hydroxide. Three (3) bids were received. Low bid of $220,000 was submitted by TDC, LLC, of Houston. This represents an approximate fifteen percent (15 %) decrease from the last contract price. There are no local vendors of this commodity. Water Utilities Fund. Approval of resolution. Councllmember Pate moved to APPROVE A RESOLUTION THAT THE BID SUBMITTED BY TDC, LLC, OF HOUSTON, TEXAS FOR A SIX (6) MONTH CONTRACT FOR THE PURCHASE OF SODIUM HYDROXIDE FOR AN ESTIMATED TOTAL EXPENDITURE OF $220,000 BE ACCEPTED BY THE CITY OF BEAUMONT. Councilmember Getz seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM WRIGHT, COUNCIL-MEMBERS COLEMAN, GETZ, PATE AND SMITH NAYS: NONE MOTION PASSED Resolution 114 — 012 Mayor Ames read the announcement regarding Executive Session being held at the conclusion of the c3eneral Business portion of the meeting. Minutes — Januay 14. 2014 COUNCILMEMBER. COMMENTS COUNCILMEMBER COLEMAN - COUNCILMEMBER GETZ - MAYOR PRO TEM WRIGHT - NONE GLAD TO BE BACK LOOKING FORWARD TO A GREAT YEAR IN 2014 FOR THE CITY OF BEAUMONT LOOKING FORWARD TO A GREAT YEAR IN 2014, HAD THE EXPERIENCE OF ATTENDING THE CRICKET LEAGUE GAME ON SUNDAY, STATED THAT THE TEAM WON THE REGIONAL GAME AGAINST LAKE CHARLES, HAD THE OPPORTUNITY TO GIVE THEM THEIR TROPHY, ALSO NAMED OTHER TEAMS THAT THEY PLAY, GAVE CONDOLENCES TO THE FAMILY OF JOE E. BRYANT, JR., ASKED THAT ONE OTHER COUNCILMEMBER JOIN IN WITH HER TO REQUEST A WORKSESSION TO REVIEW THE RATES FOR THE SENIORS ONLY AT THE GOLF COURSE COUNCILMEMBER PATE - COMMENTED ON THE CRICKET GAMES THAT TOOK PLACE IN THE PAST AND WHERE THEY PLAYED, STATED THAT HE ATTENDED CHRIST COMMUNITY CHURCH THAT OPENED A NEW FACILITY ON FANNETT ROAD OVER THE WEEKEND COUNCILMEMBER SAMUEL - ABSENT COUNCILMEMBER SMITH - STATED THAT HE'S RECEIVED SEVERAL CALLS REGARDING WASHINGTON BLVD. AND AVENUE A, ASKED THAT PATRICK DONART, PUBLIC WORKS DIRECTOR, GIVE A STATUS UPDATE CITY ATTORNEY COOPER - NONE CITY MANAGER HAYES - NONE MAYOR AMES - THANKED MAYOR PRO TEM WRIGHT FOR FILLING IN FOR HER FOR THE LAST FEW MEETINGS, SHE WAS OUT SICK AND THEN HAD A BUSINESS ENGAGEMENT Minutes — January 14, 2014 Public Comments ;Persons are limited to three minutes) Jude Paredez 10620 Gage Rd. BeaumontTX Commented on the Beaumont Police Department falsifying information, asked that the window for reporting a false affidavit or misconduct be extended beyond thirty days, would lake to request a contact person with the Citizen Review Board so that he may submit his paper work T.W. Moak 2274 North St. BeaumontTX Has concerns for the citizens in the area regarding the drilling ordinance that is in affect by the City of Beaumont, stated there is not much protection for the land owner in relationship to their negotiations and property rights with operators Open session of meeting recessed at 1:56 p.m. EXECUTIVE SESSION Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Grievance of Firefighter James Williams; No. 11 -00 1 City of Beaumont v. Bob Shaw Consulting Engineers There being no action taken in Executive Session, Council adjourned. dio available upon request in the City Clerk's Office Y May V, I Broussard, City Clerk ®a' AV Minutes — January 14, 2014