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Home My WebLink AboutPACKET JAN 21 2014till, V 1A 7 i 1Y 'i! 1,4)A i N t[ t BEA,[1M0N* T• E• X• A• S REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS JANUARY 21, 2014 1:30 P.M. CONSENT AGENDA Approval of minutes — January 14, 2014 Confirmation of committee appointments Kelli Maness would fill the unexpired term of Bob Harris on the Board of Adjustment (Zoning). The term would commence January 21, 2014 and expire July 22, 2014. (Mayor Becky Ames) Jon Reaud would be reappointed as Chairman of the Community Development Advisory Committee. The current term would expire January 19, 2015. (Mayor Becky Ames) Muhammad Tahir Javed would be appointed to the Community Development Advisory Committee. The term would commence January 21, 2014 and expire January 20, 2016 (Mayor Pro Tern Gethrel Williams- Wright) David Mulcahy would be reappointed to the Community Development Advisory Committee. The current term would expire December 21, 2015. (Councilmember W.L. Pate, Jr.) Judy Linsley would be reappointed to the Historic Landmark Commission. The current term would expire September 10, 2015. (Mayor Becky Ames) Dohn LaBiche would be reappointed to the Historic Landmark Commission. The current term would expire October 29, 2015. (Mayor Becky Ames) Jef Russell, III would be reappointed to the Historic Landmark Commission. The current term would expire January 15, 2016. (Mayor Becky Ames) Mercy Cook would be reappointed to the Library Commission. The current term would expire September 12, 2015. (Mayor Pro Tem Gethrel Williams - Wright) Marty Craig would be reappointed to the Planning and Zoning Commission. The current term would expire December 13, 2016. (Mayor Becky Ames) Lauren Williams -Mason would be reappointed to the Planning and Zoning Commission. The current term would expire December 17, 2016. (Councilmember Alan B. Coleman) Jane Parker would be reappointed to the Small Business Revolving Loan Fund Board. The current term would expire October 3, 2015. (Councilmember Alan B. Coleman) A) Approve a resolution authorizing the City Manager to execute all documents necessary to accept funding from the Texas Department of State Health Services for the amendment of the Regional and Local Services System/Local Public Health Services Grant awarded to the Beaumont Public Health Department B) Approve a resolution authorizing the City Manager to apply for and receive funding through the U.S. Department of Homeland Security, 2014 Emergency Management Performance Grant program RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the following appointment be made: Appointment Commission Muhammad Tahir Javed Community Development Advisory Committee THAT the following reappointments be made: Reappointment Jon Reaud David Mulcahy Judy Linsley Dohn LaBiche Jef Russell III Mercy Cook Marty Craig Lauren Williams -Mascn Jane Parker Commission Community Development Advisory Committee Community Development Advisory Committee Historic Landmark Commission Historic Landmark Commission Historic Landmark Commission Library Commission Planning and Zoning Commission Planning and Zoning Commission Small Business Revolving Loan Fund Board Beginning of Term 01/21/14 Beginning of Term 01/21/14 01/21/14 01/21/14 01/21/14 01/21/14 01/21/14 01/21/14 01/21/14 01/21/14 Expiration of Term 01/20/16 Expiration of Torm U1 /'IW15 12/21/15 09/10/15 10/29/15 01/15/16 09/12/15 12/13/16 12/17/16 10/03/15 PASSED BY THE CITY COUNCIL of the City of Beaumont this the 21st day of January, 2014. - Mayor Becky Ames - RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT Kelli Maness is appointed to the Board of Adjustment to fill the unexpired term of Bob Harris. The term will commence January 21, 2014 and expire July 22, 2014. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 21st day of January, 2014. - Mayor Becky Ames - RICH WITH OPPORTUNITY IIEA,111�1011 T • E • % • A • S TO: City Council Agenda Item City Council FROM: Kyle Hayes, City Manager PREPARED BY: Sherry Ulmer, Public Health Director MEETING DATE: January 21, 2014 0 REQUESTED ACTION: Council consider a resolution approving the City _Manager to execute all documents necessary to accept funding from the Texas Department of State Health Services (DSHS) for the amendment of the Regional and Local Services System/Local Public Health Services Grant (RLSS /LPHS) in the amount of $107,574.00 awarded to the Beaumont Public Health Department. BACKGROUND The Texas Department of State Health Services has added a 19% restoration of funds awarded to the Beaumont Public Health Department, an increase from $87,135.00 to $107,574.00. The funding from this grant will assist the Beaumont Public Health Department perform activities and services that will improve or strengthen local public health infrastructure within the State of Texas. This contract will begin 09/01/13 and end on 08/31/14. FUNDING SOURCE Not Applicable. RECOMMENDATION Approval of the resolution. DEPARTMENT OF STATE HEALTH SERVICES CONTRACT 2014 - 001237 -01 This Contract is entered into by and between the Department of State Health Services (DSHS or the Department), an agency of the State of Texas, and Beaumont Public Health Department (Contractor), a Governmental, (collectively, the Parties) entity. 1. Purpose of the Contract: DSHS agrees to purchase, and Contractor agrees to provide, services or goods to the eligible populations. 2. Total Amount: The total amount of this Contract is $107,574.00. 3. Funding Obligation: This Contract is contingent upon the continued availability of funding. If funds become unavailable through lack of appropriations, budget cuts, transfer of funds between programs or health and human services agencies, amendment to the Appropriations Act, health and human services agency consolidation, or any other disruptions of current appropriated funding for this Contract, DSHS may restrict, reduce, or terminate funding under this Contract. 4. Term of the Contract: This Contract begins on 09/01/2013 and ends on 08/31/2014. DSHS has the option, in its sole discretion, to renew the Contract. DSHS is not responsible for payment under this Contract before both parties have signed the Contract or before the start date of the Contract, whichever is later. 5. Authority: DSHS enters into this Contract under the authority of Health and Safety Code, Chapter 1001. 6. Program Name: RLSS /LPHS RLSS /Local Public Health System -PnP RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute all documents necessary to accept grant funding from the Texas Department of State Health Services (DSHS) for the amendment of the Regional and Local Services System /Local Public Health Services Grant (RLSS /LPHS) in the amount of $107,574 for the contract term of September 1, 2013 through August 31, 2014 to assist the Beaumont Public Health Department perform activities and services that will improve or strengthen local public health infrastructure within the State of Texas. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 21st day of January, 2014. - Mayor Becky Ames - [I r , [I 1�1 C1 I T • E • X • A • S City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BV: Laura Clark, Chief Financial Officer MEETING DATE: January 21, 2014 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to apply for and receive funding through the U.S. Department of Homeland Security, 2014 Emergency Management Performance Grant (EMPG) program. BACKGROUND The Department of Homeland Security EMPG funding is provided to assist states and local governments in enhancing and sustaining all - hazards emergency management capabilities. It directl% supports dv eeloping and carrying m out eergency management programs. This includes mitigating costs of co►npliance with National Incident Management System, Incident Command System. planning. and training mandates, as well as reducing the personnel costs to manage the program. The federal funding guidelines are envisioned to cover up to half the anticipated operating expenses which are currently funded through the city's budget. The City was awarded $49.064.88 from this funding source in fiscal year 2013. FUNDING SOURCE Not applicable. RECOMMENDATION '\p1 1-OVa1 of resolution. FISCAL YEAR 2014 APPLICATION FOR FEDERAL ASSISTANCE (Instructions on Reverse) NAME OF PROGRAM/ ASSISTANCE: 1 . 2. APPLICANT STATUS: EMERGENCY MANAGEMENT N New Applicant PERFORMANCE GRANT (EMPG) 9 97.042 R Renewal .... - - -- TDEM -r'_7 Page 1 of 2 10;13 INSTRUCTIONS 1 Except as indicated oeiow, entries are self- explanatory. 2 Item 7A: Enter the legal name of your jurisdiction. Your entry should match the Applicant Name used on the EMPG Program Application (TDEM -17). 3 Item 8A: Indicate the number of full -time employees who work specific percentages of time in emergency management duties. Example: 1 staff @ 100 percent, 2 staff @ 50 percent. Also indicate the number of part - time employees. Include only staff members whose salary and benefits will be supported by EMPG funding. The data in this section should agree with the information included on the EMPG Staffing Pattern ( TDEM -66). 4 (tern 10 A, B, & C. This form must be signed by an Authorized Official, who is a person authorized by the governing body of the jurisdiction to apply for grants and accept grants and execute agreement and contracts on behalf of the jurisdiction. Authorized Officials are County Judges, Mayors, and many City Managers — not Emergency Management Coordinators. F 11. OTHER ALLOWABLE EXPENSES: Describe the other allowable expenses of your emergency management program that you are requesting be supported by EMPG funding and provide an estimate of the amount of those expenses. These costs must comply with 2 CFR, Part 225, Cost Principles for State. Local, and Indian Tribe Governments (OMB Circular A -87). Salaries and expenses for elected officials are not allowed. Continue on a separate sheet if necessary. Transfer the Total calculated below to line 9c on the front of this form. To determine if an expense is allowable under the EMPG program, refer to the DHS Authorized Equipment List (AEL) available on the Responder Knowledge Base at Lessons Learned Information Sharing at https:/ /www.Ills.dhs.gov /knowledgebase Please reference the appropriate Authorized Equipment List (AEL) for expenses listed below. Specific Description of Expense AEL Code (Descriptions must be specific — do not use broad or general categories Estimated Amount such as operating or administrative expenses) d6CC- 03-SATP _ _ Satellite system, satellite phone, air cards for EM staff 5100.00 21 GN- 00 -OCEQ Professional association dues (i.e. SNCA, IAEM, EMAT, and certification /recertification fees for EM staff 1350.00 16AD-08-TRNP EM Training and public awareness registration fees, materials, handouts, etc 1500.00 21 GN- 00 -0CEQ Office Supplies, Postage 6800.00 21GN-00 -MAIN EM vehicles and mobile Command Trailer expenses — fuel 11,000.00 21 GN- 00 -OCEQ - - - -- -- Printing 500.00 Total TDEM -67 Page 2 of 2 10/13 RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to apply for and receive funding for the City of Beaumont through the U.S. Department of Homeland Security, 2014 Emergency Management Performance Grant (EMPG) in an amount not to exceed $159,692 to assist in developing and carrying out various emergency management programs. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 21st day of January, 2014. - Mayor Becky Ames - REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS JANUARY 21, 2014 1:30 P.M. AGENDA CALL. TO ORDER * Invocation Pledge Roll Call * Presentations and Recognition * Public Comment: Persons may speak on scheduled agenda items 1 -2 /Consent Agenda * Consent Agenda GENERAL BUSINESS 1. Consider a resolution approving the award of a bid to GADV Inc. dba L. &L General Contractors of Beaumont for the construction of an equipment storage building at the Henry Homberg Golf Course located in Tyrrell Park 2. Consider a resolution authorizing the acquisition of property described as a 3.2632 acre parcel of land in the 300 block of Neches Street from Tidelands Specialty, Ltd. WORK SESSION * Review and discuss senior citizen rates at the Henry Homberg Golf Course COMMENTS * Councilmembers /City Manager comment on various matters * Public Comment (Persons are limited to 3 minutes) EXECUTIVE SESSION * Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Housing Discrimination Complaints of: Laura Odom v. City of Beaumont, HUD No. 06 -11- 1437 -8 Todd Hicks v. City of Beaumont, HUD No. 06 -11- 1434 -8 Allyssa Humphrey v. City of Beaumont, HUD No. 06 -13- 0992 -8 Disability Rights Texas v. City of Beaumont, HUD No. 06- 13- 0991 -8 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Mitchell Normand at 880 -3777 three days prior to the meeting. 1 January 21, 2014 Consider a resolution approving the award of a bid to GADV Inc. dba L &L General Contractors of Beaumont for the construction of an equipment storage building at the Henry Homberg Golf Course located in Tyrrell Park AtGb;z'a Willi 011POR7UNiTY r T - E - A - A. - S TO: City Council Agenda Item City Council FROM: Kyle Hayes, City Manager PREPARED BY: Patrick Donart, Public Works Director MEETING DATE: January 21, 2014 REQUESTED ACTION: Council consider a resolution approving the award of a bid to GADV Inc. dba L&L General Contractors of Beaumont in the amount of $597,000 for the construction of an equipment storage building at the Henry Homberg Golf Course located in Tyrrell Park. BACKGROUND Ten (10) bids were received on Thursday, January 9, 2014 for the construction of a 10,000 sq. ft. equipment storage building. The building will replace the 3,000 sq. ft. storage barn that is currently onsite. The proposed building will provide space for storing 60 golf carts, tractors and mowing equipment. It also includes a small staff breakroom and restroom. The proposed pre - engineered metal building will be equipped with numerous electrical outlets for charging golf cart batteries. The new building will be secured unlike the present building which end walls consist of chain link fence materials. The building will be positioned on the south side of the Golf Pro Shop, and the existing storage barn will be demolished. The bids received are as follow: Contractor Location Price Completion Time GADV, Inc. dba L&L General Contractors Beaumont $597,000 140 N & T Construction Co., Inc. Beaumont $610,000 180 McInnis Construction, Inc. Silsbee $631,000 180 CB Structures Texas, LLC Corsicana $651,220 180 Bruce's General Construction, Inc. Beaumont $655,000 200 H.B. Neild & Sons, Inc. Beaumont $669,000 180 ALLCO Beaumont $674,600 180 Equipment Storage! Building January 21, 2014 Page 2 Contractor Location Price Completion Time Lange Brothers Construction, Inc. Pt. Arthur $703,990 240 Byrstar Contracting; Beaumont $712,808 240 HighMark Construction, Co., LLC McAllen $795,000 235 L&L General Contractors plans to subcontract less than I% of the work to certified MBE companies. The project is expected to be completed in 140 days. FUNDING SOURCE Tyrrell Park Oil and Gras Revenues. To date, the City has received $863,834.18 in mineral revenues. These revenues are divided 75% to Tyrrell Park and 25% to Tyrrell Library. RECOMMENDATION Approval of resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute a contract with GADV, Inc. d /b /a L & L General Contractors, of Beaumont, Texas, in the amount of $597,000 for the construction of an equipment storage building at the Henry Homberg Golf course located in Tyrrell Park. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 21st day of January, 2014. - Mayor Becky Ames - January 21, 2014 Consider a resolution authorizing the acquisition of property described as a 3.2632 acre parcel of land in the 300 block of Neches Street from Tidelands Specialty, Ltd. RICH WITH OPPORTUNITY 17E T - E - X - A• S TO: FROM: PREPARED BY: MEETING DATE: City Council Agenda Item City Council Kyle Hayes, City Manager Patrick Donart, Public Works Director January 21, 2014 REQUESTED ACTION: Council consider a resolution authorizing the acquisition of property described as a 3.2632 acre parcel of land in the 300 block of Neches Street from Tidelands Specialty, Ltd. for the appraised amount of $462,000. BACKGROUND Beginning in 2008, the City began purchasing property in downtown for the construction of the Event Centre, Great Lawn, and the Beautiful Mountain Skate Plaza. The 3.2632 tract is situated between the Event Centre and the Beautiful Mountain Skate Plaza. The City plans to construct a new senior center on the property to replace the Best Year's Center, presently located on 4' Street. Tidelands Specialty, Ltd. has agreed to sell the smaller property for its appraised value of $462,000 with a donation to the City of $62,000 reducing the purchase price to $400,000. The property is described below: Owner: Tidelands Specialty, Ltd. Description: 3.2632 acre parcel of land in the 300 block of Neches Street described as being part of the Noah Tevis League, Abstract No. 52 Location: 300 block of Neches Street to its east with the newly constructed Magnolia Street to its west. Value: 5462,000 FUNDING SOURCE Capital Program. RECOMMENDATION Approval of resolution. No Text RESOLUTION NO. WHEREAS, an agreement has been negotiated for the acquisition of property described below and in Exhibit "A" and shown on Exhibit "B," attached hereto: Description: 3.2632 acre parcel of land in the 300 block of Neches Street described as being part of the Noah Tevis League, Abstract No. 52 Location: 300 block of Neches Street to its east with the newly construction Magnolia Street to its west Owner: Tidelands Specialty, Ltd. Appraised Value: $462,000.00 Purchase Price: $400,000.00 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the purchase of the above described property in the amount of $400,000 be, and the same is, hereby approved. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 21st day of January, 2014. - Mayor Becky Ames - NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MAY REMOVE OR STRIKE ANY OR ALL OF THE FOLLOWING INFORMATION FROM THIS INSTRUMENT THAT TRANSFERS AN INTERST IN REAL PROPERTY BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR DRIVER'S LICENSE NUMBER. THE STATE OF TEXAS X KNOW ALL MEN BY THESE PRESENTS: COUNTY OF JEFFERSON X SPECIAL WARRANTY DEED That, TIDELAND SPECIALTY, LTD, a Texas limited partnership, the County of Jefferson, State of Texas, hereinafter called GRANTOR for and in consideration of the sum of FOUR HUNDRED THOUSAND AND NO /100 ($400,000.00) DOLLARS and other good and valuable consideration, to it in hand paid by the City of Beaumont, a municipal corporation, domiciled in Jefferson County, Texas, hereinafter called GRANTEE, for the conveyance of the hereinafter described property, the receipt and sufficiency of which is hereby acknowledged and confessed, has GRANTED, SOLD and CONVEYED, subject to the reservations and exceptions hereinafter made, and by these presents does GRANT, SELL and CONVEY unto the said CITY OF BEAUMONT, P. O. Box 3827, Beaumont, Texas 77704, and to its successors and assigns forever the property described in Exhibit "A & B ", attached hereto and made a part hereof for all purposes. GRANTOR does hereby except and reserve from this conveyance unto herself, her successors and assigns, forever, all of the oil, gas, and sulphur in and under the land herein conveyed but waives all rights of ingress and egress to the surface thereof for the purpose of exploring, developing, mining or drilling for same. This conveyance is expressly made subject to all zoning laws and to restrictions, covenants, conditions, easements and mineral and /or royalty reservations, if any, effecting the property. TO HAVE AND TO HOLD the above described premises together with all and EXHIBIT "A" singular the rights and appurtenances thereto and in any wise belonging, unto the said GRANTEE and GRANTEE'S successors and assigns, forever; and said GRANTOR binds herself and her successors and assigns to warrant and forever defend all and singular the said premises unto the said GRANTEE and GRANTEE'S successors or assigns, against every person lawfully claiming or to claim all or any part of the property, subject to the provisions stated above, when the claim is by, through, or under GRANTOR but not otherwise. EXECUTED this the day of 12014. TIDELAND SPECIALTY, LTD., a Texas limited partnership BY: CG Tideland, L. L. C., a Texas limited liability company, General Partner BY: _ Charles J. Giglio, President STATE OF TEXAS X COUNTY OF JEFFERSON X This instrument was acknowledged before me on this the day of -2014, by Charles J. Giglio, President of CG Tideland, L. L. C., a Texas limited liability company, general partner on behalf of Tidelands Specialty, Ltd., a Texas limited partnership. Notary Public, State of Texas RETURN TO: City of Beaumont c/o Antoinette Hardy P. O. Box 3827 Beaumont, TX 77704 VICINITY N.T.S. Misl 1. All bearings are based or Land Surveyors, Job Nos 2. CALLED'..... Line or A 3. CALLED ".. . Line or A 4. This Exhibit was prepares Remainder Acreage Calc other purpose. 11� 11 M. kip 01 100, 200' SCALE: 1"=200' 400' JOB NO: 200&064-03 FIELD BOOK: DR.BY: SRL DATE: 09-05-2013 SCALE: 11" = 200' M W,T,PRTECFI 1-1 T_ ,, 4 C', T�r , 1 PARCEL SKETCH Showing the Remainder of the Tideland Specialty, Ltd. Called 11.4488 Acre Tract Clerk's File No. 2002046131 REMAINDER: 10.9928 Total Acres (calculated) EXHIBIT "B" WORK SESSION * Review and discuss senior citizen rates at the Henry Homberg Golf Course Edward C. Moore 2040 Nora St:. Beaumont, Texas, 77705 Council Women Gethrel Wright, 1/8/14 Recently, I met with the City Manager and some member's of his staff, regarding the golf cart fees at the Henry Homberg Golf Course. Presently, Senior Citizens who have yearly memberships pay $i'.00 to rent a cart for 9 holes of play and $14.00 for 18 holes of play. When you and I spoke recently, I said that I would submit a proposal for consideration. However, I am asking you to recommend that all senior citizens who purchase yearly memberships and who are residents of Beaumont; would be allowed to pay $5.00 for cart rentals for 9 -18 holes of play. Also stated in our conversation, proof of residency should not be hard to establish, since we are required to have an I.D. in order to vote. Thanks for your consideration and I'm available for any type of discussion that you may need with me. Listed below will be my contact info. Thank You and Have a Great Day, ward Cell #: (409)673 -1832 Email: Edwardcmoore @aol.com No Text iA �n r� cr r iobf Fes► rD x"13 n N o CD n a b a E� CL :(D � r+ aq' a rD�ro r (OD iA �n r� cr r iobf Fes► rD x"13 n o n a b a E� CL :(D � r+ aq' a rD�ro r (OD iA �n r� cr r iobf Fes► rD x"13 n n b a E� CL :(D � r+ aq' a rD�ro ... iA �n r� cr r iobf Fes► rD x"13 0 fD O �d C CL n gu cn rD cn n b �s O a 0 fD O �d C CL n gu cn rD cn