HomeMy WebLinkAboutPACKET DEC 17 2013UICH bA1111 OVY01ATINII)
BEA-UMON*
T - E - X - A - S
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS DECEMBER 17, 2013 1:30 P.M.
CONSENT AGENDA
* Approval of minutes — December 10, 2013
* Confirmation of committee appointments
Dr. Richard Leblanc would be reappointed to the Convention and Tourism Advisory Board. The
current term would expire October 18, 2015. (Mayor Becky Ames)
A) Approve a resolution approving the purchase of sixty -three portable radios from
Motorola Solutions, Inc. of Houston for use by the Police Department
B) Approve a resolution approving the purchase of tactical equipment for use by the Police
Department
C) Approve a resolution authorizing the City Manager to execute all documents necessary to
accept the project titled "STEP- Impaired Driving Mobilization - 2014"
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the following reappointment be made:
Reappointment Commission Beginning Expiration
of Term of Term
Dr. Richard Leblanc Convention and Tourism Advisory Board 12/17/13 10/18/15
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of
December, 2013.
- Mayor Becky Ames -
111'EA�[111(1 riL
T• E• X• A• S
TO:
FROM:
PREPARED BY:
MEETING DATE:
City Council Agenda Item
City Council
Kyle Hayes, City Manager
Laura Clark, Chief Financial Officer,ge
December 17, 2013
REQUESTED ACTION: Council consider a resolution approving the purchase of
sixty -three (63) portable radios from Motorola Solutions,
Inc. of Houston in the amount of $236,061 for use by the
Police Department.
BACKGROUND
The State of Texas Statewide Communications Interoperability Plan (SCIP) requires Texas
agencies to be fully "Project 25 Compliant" (P25) by January 1, 2015. Project 25 implements a
digital "suite of standards" for radio systems that ensures any P25 radio can talk to any P25 radio
system regardless of manufacturer. The P25 capable APX portable radios are a necessary
component of the City's plan to reach compliance by the January 1. 2015 deadline. The new
radios will be assigned to the Police Department.
Pricing was obtained through the Houston- Galveston Area Council (II -GAC), a cooperative
purchasing association providing cities and political subdivisions with the means to purchase
specialized equipment at volume pricing. H -GAC complies with State of Texas procurement
statutes.
FUNDING SOURCE
2010 Port Security Grant and a 25% required match by the City in the amount of $59.015.25
available in the Capital Reserve Fund.
RECOMMENDATION
Approval of the resolution.
0
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Council hereby approves the purchase of sixty -three (63) portable radios
for use by the Police Department from Motorola Solutions, Inc., of Houston, Texas, in the
amount of $236,061 through the Houston - Galveston Area Council (H -GAC) Cooperative
Purchasing Program.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of
December, 2013.
- Mayor Becky Ames -
��Mw
111': AI 11 P1 C1 I �c
TO:
FROM:
PREPARED BY:
INIEETING DATE:
City Council Agenda Item
City Council
Kyle Hayes, City Manager
Laura Clark, Chief Financial Officer
December 17, 2013
REQUESTED ACTION: Council consider a resolution approving the purchase of
police tactical equipment in the total estimated amount of
$68,195.13 for use by the Police Department.
BACKGROUND
Tile Police Department is requesting purchase of twenty -five (25) laser target desi(Tnators, eleven
(1 1) night vision monoculars, and twenty -five (25) helmet - mounts for use by members of the
SNVAT tea111.
This equipment provides enhanced capability and safety for the officers during tactical situations
in which the SWAT personnel may become engaged.
The equipment will be purchased from GT Distributors, Inc. of Austin through the Buy Board
Purchasing Cooperative. This satisfies the requirements of the Local Government Code for
procurement as the contract has been awarded through competitive bid.
FUNDING SOURCE
2012 Port Security Grant Program with a 25% required match by the City in the amount of
$17,048.78 available in the Capital Reserve Fund.
RECOMMENDATION
Approval of resolution.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Council hereby approves the purchase of twenty -five (25) laser target
designators, eleven (11) night vision monoculars, and twenty -five (25) helmet- mounts for
use by the Police Department from GT Distributors, Inc., of Austin, Texas, in the amount
of $68,195.13 through the Buy Board Cooperative Purchasing Program.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of
December, 2013.
- Mayor Becky Ames -
RICH WITH OPPORTUNITY
[I r . 11 1�1 C1 11
T - E - X• A - S
TO:
FROM:
PREPARED BY:
MEETING DATE:
City Council Agenda Item
City Council
Kyle Hayes. City Manager
James P. Singletary, Chief of Police
December 17, 2013
I#i
REQUESTED ACTION: Council consider a resolution authorizing the City Manager
to execute all documents necessary to accept the project
titled "STEP — Impaired Driving Mobilization — 2014."
BACKGROUND
This grant will provide funding between December 17, 2013 and August 14, 2014 and would assist
in the conduct of DWI enforcement Waves during holiday periods to increase DWI arrests and
earned media activity as part of the statewide "Drink. Drive. Go To Jail" campaign and in
conjunction with the national Impaired Driving Mobilization campaign.
FUNDING SOURCE
The grant would be in an amount not to exceed $39,224.87 from the Texas Department of
"Transportation. The city match for this grant would be 10,040.92 through in -kind services.
RECOMMENDATION
Approval of resolution.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to execute all documents
necessary to receive grant funding in an amount up to $39,224.87 from the National
Highway Traffic Safety Administration provided through the Texas Department of
Transportation for impaired driving enforcement and education to assist the Beaumont
Police Department in conducting DWI enforcement Waves during holiday periods.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of
December, 2013.
- Mayor Becky Ames -
?i,C fl tii'0`: fI f'aE`f'�`5F61 f'�i,iY
11EA,[1M0
1 a E + X * A - aS
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS DECEMBER 17, 2013 1:30 P.M.
AGENDA
CALL TO ORDER
* Invocation Pledge Roll Call
* Presentations and Recognition
* Public Comment: Persons may speak on scheduled agenda items 1 -7 /Consent
Agenda
* Consent Agenda
GENERAL BUSINESS
Consider an ordinance amending the Fiscal Year 2014 Budget related to a transfer
from the Municipal Airport Fund to the Street Improvement Fund
2. Consider amending Sections 22.05.052(c) and 22.05.211(b)(1)(B) of the Code of
Ordinances by increasing the maximum number of garbage containers allowable
per customer and establishing a Prep and Delivery Fee for additional containers
3. Consider a resolution approving an annual contract for the purchase of asphalt,
road oil and emulsions from Martin Asphalt, Inc. of Houston for use by the Streets
and Drainage Division
4. Consider a resolution authorizing the City Manager to execute an annual
agreement with Capital Edge to provide services as the City of Beaumont's
Washington Assistant
Consider a resolution approving a one year contract with the Greater Beaumont
Chamber of Commerce
6. Consider a resolution approving the award of a bid to Allco for the construction
of a new Tennis Clubhouse at the Athletic Complex
7. Consider a resolution approving the purchase of thirty -six vehicles from Silsbee
Ford of Silsbee for use by various City departments
WORK SESSION
COMMENTS
Discuss the issue of city streets being blocked by trains at railroad crossings
Councilmembers /City Manager comment on various matters
Public Comment (Persons are limited to 3 minutes
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services
are requested to contact Mitchell Normand at 880 -3777 three days prior to the meeting.
1
December 17, 2013
Consider an ordinance amending the Fiscal Year 2014 Budget related to a transfer from the
Municipal Airport Fund to the Street Improvement Fund
fllE�X Z , i I i I AIIINpIpIHz
TO:
FROM:
PREPARED BY:
VIEETING DATE:
REQUESTED ACTION
BACKGROUND
City Council Agenda Item
City Council
Kyle Hayes, City Manager
Laura Clark. Chief Financial Officer i
December 17, 2013
Council consider an ordinance amendim, the Fiscal Year
Zr
2014 Budget.
On August 6. 2013, Council approved a budget amendment in the amount of $54,142, 100 which
represented a transfer of oil and gas royalties and interest derived from the airport property from
the General Improvements Fund to the Municipal Airport Fund. The transfer was made at the
request ol'the Federal Aviation Administration (FAA) so that all oil and pas royalties were
accounted for within the Municipal Airport Fund rather than the General Improvement Fund.
L!porn review by the City's Independent Auditor, it was determined that the transter would
classify the Municipal Airport Fund as a major fund for external reporting purposes in the City's
Comprehensive Annual Financial Report (CAFR). Presenting the Municipal Airport in this
manner could exaggerate the size of the City's airport operations and mislead users of the CAFR.
In addition. it is confusing to readers of the CAFR to see a significant amount restricted in the
airport fund for street improvements within the city.
Thus, on September 24, 2013, Council approved a budget amendment in the amount of $47.8
,Million in order to establish a new fund entitled Street Improvements from Airport Royalties.
That fund accowlts for the oil and gas royalties and the related street improvement projects. The
FAA approved of the creation of that fund and the transfer of the royalties.
The 1, Y 2014 Budget includes a $12 Million transfer from the Municipal Airport Fund to the
Street Improvement Fund. With the creation of the new fund it is no longer necessary to
appropriate the transfer. The Municipal Airport's budget should be amended to remove the
appropriation and restate the beginning fund balance in order to reflect the amendments.
'I he FAA is in agreement with the proposed amendment.
Amend FY 2014 Budoet
December 17, 201 3
1 e 2
FINDING SOURCE
Not applicable.
RECOiYIMENDATION
Approval of resolution.
ORDINANCE NO.
ENTITLED AN ORDINANCE AMENDING THE FISCAL
BUDGET OF THE CITY OF BEAUMONT FOR THE PERIOD
COMMENCING OCTOBER 1, 2013 AND ENDING
SEPTEMBER 30, 2014 TO REDUCE THE APPROPRIATION
IN THE MUNICIPAL AIRPORT FUND BY $12,000,000.
BE IT ORDAINED BY THE CITY OF BEAUMONT:
THAT the Fiscal Budget of the City of Beaumont for the period commencing October 1,
2013 and ending September 30, 2014 be and the same is hereby amended by reducing
the appropriation in the Municipal Airport Fund by $12,000,000 which was initially budgeted
as a transfer to the Street Improvement Fund.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of
December, 2013.
- Mayor Becky Ames -
2
December 17, 2013
Consider amending Sections 22.05.052(c) and 22.05.211 (b)(1)(B) of the Code of Ordinances by
increasing the maximum number of garbage containers allowable per customer and establishing a
Prep and Delivery Fee for additional containers
E�IEA�1111�01�1�
T • E • X • A • S City Council Agenda Item
TO:
City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Laura Clark, Chief Financial Officer
NIEETING DATE: December 17. 2013
REQUESTED ACTION: Council consider- amending Sections 22.05.052(c) and
22.05.211(b)(1)(B) of the Code of Ordinances by
increasing the maximum number of garbage containers
allowable per customer and establishing a Prep and
Delivery Fee for additional containers.
BACKGIZOUNT)
Currently. residential and commercial accounts are limited to three (3) containers. In an effort to
meet the needs ol` customers, the proposed amendment increases the limit to five (5).
On avcrage, the Solid Waste Division spends $15.00- $20.00 per container for preparation and
dcliNery of extra containers. The costs include labor, fuel costs and sanitizing the container. A
lee ol' 520.00 is being proposed to reclaim those direct costs incurred by the City. This would be
a one -time fee for each additional container requested by a customer. This fee would be similar
to that of the Reconnect Fee which is $20.00 and charged when a primary container has been
picked uh in the wake of a customer's water meter being pulled for nonpayment.
'I lie Prep and Delivery Fee will be effective for all additional containers requested after
.lanuary 1.2014.
F t: N DING SOURCE
There are approximately 4,500 additional containers currently in use by customers. The revenue
,eneratcd by the new Prep and Delivery fee is unknown at this time.
RECOMMENDATION
.approval of resolution.
Division 2. Collection by City
Sec. 22.05.051 Containers generally
All refuse to be collected by the city shall be stored in proper containers between times of
collection. Any container provided by the city shall not be filled to exceed two hundred (200)
pounds total weight and all refuse therein must fit inside the container. The cover of any
container shall be kept on at all times except when the container is being filled, emptied or
cleaned. Animal waste and ashes shall be wrapped separately from her refuse in a manner to
prevent spillage prior to placing the same in a container. All areas serviced by the city shall use
ninety - gallon round or ninety- six - gallon containers as approved by the director. All refuse shall
be placed within the automated containers. No other type of container is permitted for use in the
automated collection areas. Exceptions to these requirements may be made by the director or his
designee. (Ordinance 92 -7, sec. 1, adopted 1/28/92; 1978 Code, sec. 28 -21.1, Ordinance 08 -040,
sec. 6, adopted 5/13/08; Ordinance 11 -046, sec. 2, adopted 7/19/11)
Sec. 22.05.052 Solid waste collection service
(a) Standard residential solid waste collection service shall include:
(1) Once a week collection of garbage containers and bagged or containerized yard
waste.
(2) Twice monthly collection of oversized tree and shrubbery trimmings, household
trash, and bulky items such as major appliances or furniture.
(b) To receive service, the dweller of the property shall be current on the garbage collection
service fee in accordance with section 22.05.211.
(c) Residential and commercial accounts are limited to;; r- containers.
.,(�t!' ,¢n. �c,f} i .t c- ,13ti�iliC,. i;tc� ii't�il ,:i ..t'fl .3!', :���xc ;aj ..r_ ,f•4� F .�i ± E!
Requests for additional containers must be submitted
in writing to the department. The person whose name appears on the account must sign the
request.
(Ordinance 92 -7, sec. 1, adopted 1/28/92; Ordinance 93 -5, sec. 1, adopted 2/2/93; 1978 Code,
sec. 28 -21.2; Ordinance 08 -040, sec. 7, adopted 5/13/08, Ordinance 11 -046, sec. 2, adopted
7/19/11)
Division 5. Service Fees
Sec. 22.05.211 Residential service
(a) The solid waste division shall systematically collect and remove garbage, trash and yard
waste from premises used for residential purposes. All residences in the city are subject to, and
the owners or occupants are required to pay, a collection services fee except:
(1) Residences from which the owners or occupants are serviced by a private collector as
defined in this article.
(2) Residences on which the owners or occupants use an on- property disposal method
that is approved by the city, county, and state.
(3) Residences that are vacant and water service for which is discontinued.
(4) Owners of vacant residences who do not require water service will not be required to
pay a garbage and trash collection fee.
(b) Garbage and trash rates. No rate adjustment will be made for temporary non -use of service.
Nonpayment of the collection services fee shall be sufficient grounds for discontinuance of city
water service. The rate for collection outside the city limits shall be one hundred fifty (150)
percent of the rate established for service inside the city limits. No type of service will be offered
residences exempted under section 22.05.007(c) or for vacant lots except as provided in section
22.05.062. If a business is located in a part of a residence, a collection services fee shall be
charged for each connection to the city's water system. The following monthly rates apply for
collection services:
(1) The monthly rates for standard collection services shall consist of the following
elements:
(A) Garbage and trash collection: $16.00.
A 10% discount to the garbage and trash collection fee shall apply to customers
residing in single- family residences who are sixty -five (65) years of age or
older. To obtain the senior citizen garbage and trash collection rate, eligible
persons must file a sworn application on a form provided therefor with the
central collections division. The rate shall remain in effect so long as the
customer residing in the single- family residence is sixty -five (65) years of age
or older.
(B) Additional containers:
The monthly fee for each additional container is
three dollars and seventy -five cents ($3.75) per month.
(C) Litter removal: Single - family and owner - occupied residential units will be
charged a litter removal fee at a rate of fifty cents ($0.50) per unit per month.
Multifamily dwellings and/or rented properties of two (2) or more units will be
charged a litter removal fee at a rate of twenty -five cents ($0.25) per unit per
month.
(2) A reconnect container fee will be assessed for those households whose garbage
container(s) have been collected by the city due to the removal of a water meter as a
result of nonpayment of city water and/or garbage services, and then subsequently
reissued upon payment and reinstallation of the meter.
(A) Reconnect container fee: $20.00 per container.
(Ordinance 92 -7, sec. 1, adopted 1/28/92; Ordinance 93 -5, sec. 1, adopted 2/2/93; Ordinance 94-
61, sec. 1, adopted 12/13/94; Ordinance 00 -63, sec. 4, adopted 8/15/00; Ordinance 02 -092, secs.
1 -3, adopted 11/5/02; Ordinance 05 -087, secs. 1, 2, 10/18/05; 1978 Code, sec. 28 -24.1;
Ordinance 07 -094, sec. 1, adopted 9/25/07; Ordinance 08 -040, sec. 16, adopted 5/13/08;
Ordinance 11 -084, sec. 1, adopted 10/25/11, Ordinance 12 -028, sec. 1, adopted 6/12/12,
Ordinance 13 -040, sec. 1, adopted 6/25/13)
ORDINANCE NO.
ENTITLED AN ORDINANCE AMENDING CHAPTER 22,
SECTION 22.05.052(c) AND 22.05.211(b)(1)(B), OF THE
CODE OF ORDINANCES OF BEAUMONT, TEXAS, TO
INCREASE THE MAXIMUM NUMBER OF GARBAGE
CONTAINERS ALLOWABLE PER CUSTOMER AND TO
ESTABLISH A PREP AND DELIVERY FEE FOR ADDITIONAL
CONTAINERS; PROVIDING FOR SEVERABILITY;
PROVIDING FOR REPEAL; PROVIDING A PENALTY; AND
PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY OF BEAUMONT:
Section 1.
That Chapter 22, Section 22.05.052(c), of the Code of Ordinances of the City of Beaumont,
be and the same is hereby amended to read as follows:
Sec. 22.05.052 Solid waste collection service
(c) Residential and commercial accounts are limited to five (5) containers.
Requests for additional containers must be submitted in writing to the
department. The person whose name appears on the account must sign the
request.
Section 2.
That Chapter 22, Section 22.05.211(b)(1)(B), of the Code of Ordinances of the City of
Beaumont, be and the same is hereby amended to read as follows:
Sec. 22.05.211 Residential service
(B) Additional containers: A one -time $20 Prep and Delivery Fee for each
additional container obtained. The monthly fee for each additional container
is three dollars and seventy -five cents ($3.75) per month.
Section 3.
That if any section, subsection, sentence, clause or phrase of this ordinance, or the
application of same to a particular set of persons or circumstances, should for any reason
be held to be invalid, such invalidity shall not affect the remaining portions of this
ordinance, and to such end, the various portions and provisions of this ordinance are
declared to be severable.
Section 4.
That all ordinances or parts of ordinances in conflict herewith are repealed to the
extent of the conflict only.
Section 5.
That any person who violates any provision of this ordinance shall, upon conviction,
be punished as provided in Section 1.01.009 of the Code of Ordinances of the City of
Beaumont, Texas.
Section 6.
This ordinance shall be effective from and after January 1, 2014.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of
December, 2013.
- Mayor Becky Ames -
3
December 17, 2013
Consider a resolution approving an annual contract for the purchase of asphalt, road oil and
emulsions from Martin Asphalt, Inc. of Houston for use by the Streets and Drainage Division
i � A
T • E • X • A • S City Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Laura Clark, Chief Financial Officer t
YIF.ETING DATE: December 17. 2013
REQUESTED ACTION: Council consider a resolution approving an annual contract
for the purchase of asphalt, road oil and emulsions from
Martin Asphalt, Inc., of Houston, in the estimated amount
of $140,400. for use by the Streets and Drainage Division.
BACKGROUND
Bids were requested for an annual contract for asphalts, oils and emulsions for use by the Public
Works Department, Streets and Drainage Division for repair and maintenance of City streets. In
addition to repair. these materials are used in the Street Rehabilitation Program. Bid notices were
provided to three (3) vendors; two (2) responded with pricing reflected below.
Martin Asphalt Cleveland Asphalt
Product
Q (Gal) ,.
, itIR" icy _ 'T=oialB d "
il._ IlnitPrice '
°Total Bide
SS -1 Slow
Set Oil Base
12.000
$2.20 $26,400
$2.15 525.800
Af� -P
Lnitllsion
40.000
$2.85
$114,000
$2.80 5112.000
'' l'rimc
TOTAL
5140,400
S137,800
Although Cleveland Asphalt Inc. was the low bid, it is recommended that the bid from Martin
Asphalt, Inc. be accepted as the best value to the City.
The contract calls for City pickup of material not vendor delivery. The Cleveland Asphalt plant
is located north of Shepherd, Texas which is a 160 mile round trip from Beaumont. The cost of
sending,, City trucks and drivers on the 3 hour round trip is not economically justifiable. The
Martin Asphalt facility is in Port Neches and has held this contract for several years.
Annual Contract for Asphalts, Oils and Emulsions
December 17. 2013
I'Lt!,e 2
FUNDING SOURCE
Capital Program and General Fund- Public Works Department.
M, COMMENDATION
Approv al of resolution.
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RESOLUTION NO.
WHEREAS, bids were solicited for a contract for the purchase of asphalt, road oil
and emulsions for use by the Public Works Department, Streets and Drainage Division;
and,
WHEREAS, Martin Asphalt, Inc., of Houston, Texas, submitted a bid in the
estimated amount of $140,400 in the unit amounts shown below:
Martin Asphalt Cleveland Asnhalt
Product
Q Gal
Unit Price
Total Bid
Unit Price
Total Bid
Slow
12,000
$2.20
$26,400
$2.15 $25,800
O
Set et O il Base
AE -P
Emulsion
40,000
$2.85
$114,000
$2.80 $112,000
Prime
TOTAL
$140,400
$137,800
and,
WHEREAS, City Council is of the opinion that the bid submitted by Martin Asphalt,
Inc. , of Houston, Texas, provided the best value for the City and should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT-
THAT the statements and findings set out in the preamble to this resolution are hereby, in
all things, approved and adopted; and,
THAT the bid submitted by Martin Asphalt, Inc., of Houston, Texas, for a contract
to purchase asphalt, road oil and emulsions for use by the Public Works Department,
Streets and Drainage Division in the unit amounts as shown above for an annual estimated
amount of $140,400 be accepted by the City of Beaumont; and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute a contract with Martin Asphalt, Inc., of Houston, Texas, for the
purposes described herein.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of
December, 2013.
- Mayor Becky Ames -
December 17, 2013
Consider a resolution authorizing the City Manager to execute an annual agreement with Capital
Edge to provide services as the City of Beaumont's Washington Assistant
RICH WITH OPPORTUNITY
17C A. [I 1�1 C1 11 *
T - E - X - A - S
Mel
FROM:
MEETING DATE:
REQUESTED ACTION:
BACKGROUND
City Council Agenda Item
City Council
Kyle Hayes, City Manager
December 17, 2013
Council consider a resolution authorizing the City Manager
to execute an annual agreement with Capital Edge to
provide services as the City of Beaumont's Washington
Assistant.
On a yearly basis since 1980, the City has contracted with an organization to provide legislative
service on the federal level. Mr. Chris Giglio, as the City's Washington Assistant, is responsible
for reviewing federal executive proposals, legislation under consideration, and proposed and
adopted administrative rules and regulations which could impact the City of Beaumont's policies
or programs. Staff is very pleased with the professionalism and high quality of service provided
by Capital Edge.
A letter from Mr. Giglio and the proposed contract are attached for your review. The contract
amount of $68,400 remains the same as last year. The contract also includes a maximum of
$4,000 for reimbursable expenses.
FUNDING SOURCE
General Fund.
RECOMMENDATION
Approval of resolution.
W - - .
CapitalEdge
December 10, 2013
Mr. Kyle Hayes
City Manager
P.O. Box 3827
Beaumont, TX 77704
Dear Kyle:
Please consider this a formal request for a twelve month renewal of our contract with the
City for federal lobbying and information services. Our current agreement expires on December
31 and we do not seek any changes to the current contract.
Even though 2013 was not a particularly successful year for Congress on the legislative
front, we are pleased that the City did have accomplishments of note on the federal level. In
particular, Federal Aviation Administration clearance of the use of revenues derived from natural
gas royalties at Beaumont Municipal Airport for other transportation infrastructure projects was a
significant achievement for the community.
In addition, Congress made progress on passage of the Marketplace Fairness Act in 2013,
highlighted by passage of the measure in the Senate. We continue to work to bring this
legislation to a vote in the House, since enactment would mean almost $1.8 billion annually for
the state of Texas in currently uncollected sales taxes on online sales and level the playing field
for local businesses that have always had to charge sales taxes. We are also hopeful that
Congress is close to completion of water resources legislation that would authorize the Sabine -
Neches ship channel project that is so important to the region.
We also expect that the sharp divisions over budget matters will continue in Washington,
and as a result, we will continue to advocate for funding for effective federal programs that
provide benefits to the Beaumont community. This would include protecting the tax- exempt
status of municipal bonds. In addition to those items, we expect that serious discussions will
begin next year regarding a reauthorization of federal surface transportation programs.
As always, we have been proud and pleased to serve the City of Beaumont in Washington
over the past year, and we are grateful for your guidance and that of the Mayor and City Council.
Please feel free to contact us at your convenience for any questions you may have about our
services or the proposed contract.
Christopher •
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AGREEMENT
BETWEEN THE CITY OF BEAUMONT, TEXAS
AND
CAPITAL EDGE ADVOCACY, INC.
1212 NEW YORK AVENUE, NW - SUITE 250
WASHINGTON, D.C. 20005 -3953
Pursuant to this agreement, the City of Beaumont, Texas (hereinafter sometimes
referred to as the "City") and Capital Edge Advocacy, Inc. (hereinafter sometimes
referred to as "Consultant ") agree to assume the following obligations.
I. Obligations of Consultant
A. Consultant will organize and operate a unit to act as a
Washington office for the City and will be the assigned
member of its staff. Consultant will be responsible for
obtaining and furnishing requisite staff, office space, utilities,
furnishings, and equipment, common -use office supplies and
services, and general administrative support according to the
level of service specified in Paragraph IV;
B. Consultant will confer with the City Manager and such other
City personnel as the City Manager may designate at the times
and places mutually agreed to by the City Manager on all
organizational planning and program activities which have a
bearing on the ability of the City to make the best use of federal
aid programs; and will act as Washington Assistant to the City
of Beaumont, Texas;
C. As Washington Assistant the Consultant will review federal
executive proposals, legislation under consideration, proposed
and adopted administrative rules and regulations and other
Washington developments for the purpose of advising the City
of those items which may have a bearing on City policy or
programs;
D. More specifically, as Washington Assistant the Consultant will
advise and consult on behalf of the City with the White House
and any other Federal agencies, departments and commissions
as may be necessary to the performance of full Washington
service to the City Manager and the City. Additionally, the
Consultant will act as liaison with the U.S. Conference of City
Managers and the National League of Cities, and will furnish
legislative and administrative analyses of issues as requested;
E. As Washington Assistant the Consultant will secure and
furnish such detailed information as may be available on
federal programs in which the City indicates an interest;
Ll
F. As Washington Assistant the Consultant will review and
comment on proposals of the City which are being prepared
for submission to federal agencies when requested to do so by
the City Manager or his designees;
G. As Washington Assistant the Consultant will maintain liaison
with the City's Congressional delegation and will assist the
delegation in any matter which the City determines to be in its
best interest in the same manner as any other member of the
City's administrative staff might render assistance;
H. As Washington Assistant the Consultant will counsel with the
City regarding appearances by City personnel before
Congressional committees and administrative agencies and will
arrange for appointments and accommodations for City
personnel as necessary;
1. As Washington Assistant the Consultant will contact federal
agencies on the City's behalf when City applications are under
consideration by such agencies and counsel the City to take
whatever steps appear to be required to obtain the most
favorable consideration of such applications;
J. As Washington Assistant the Consultant will advise and
consult with or otherwise make assistance available to such
representatives of the private sector who are engaged in
economic development activities as determined by the City
Manager to be in the best interests of the City;
K. In fulfilling her responsibilities under this Agreement, the
Washington Assistant will act in the name of the City of
Beaumont, Texas under the supervision of the City Manager.
Any change in the person of the Washington Assistant from
the person representing the City as of the effective date of this
agreement must be approved by the City Manager.
H. Obligations of the City of Beaumont, Texas
A. To advise the Consultant of the name or names of persons
other than the City Manager authorized to request service and
the person or persons to be kept advised by the Washington
Assistant;
B. To supply the Consultant with a summary of all federal
programs in which the City is participating and advise the
Consultant of any new applications filed, together with
pertinent details as to the substance of such applications;
2
C. To supply the Consultant with copies of budgets, planning
documents, and regular reports of the City Manager and
departments, Council agenda and proceedings, newspapers
and other materials which will assist the Consultant in keeping
current on City policies and programs;
D. To reimburse the Consultant for (1) all travel expenses
incurred pursuant to Paragraph I, Subparagraphs D and G; (2)
expenses for attendance at any other meetings attended by the
Washington Assistant outside Washington, DC, at the request
of the City;
E. To reimburse the Consultant for other expenses which are
incurred within Washington, DC on behalf of the City in
carrying out the provisions of this Agreement and as approved
by the City Manager subject to the provisions of Paragraph IV;
F. To bear long distance telephone, photocopying, executive
expenses and postage expenses.
III. The City of Beaumont, Texas and the Consultant
concur that the following exclusions shall apply to this
Agreement:
A. The Consultant:
Will not represent commercial or industrial establishments of
the City in pursuit of federal business except in accordance
with the provisions of Paragraph I, Subparagraph J, above;
Will not, by virtue of this Agreement, represent other local
government agencies in Beaumont, Texas except those which
are instrumentalities or agencies of the City of Beaumont,
Texas;
Will not perform any legal, engineering, accounting or other
similar professional service;
4. Will not directly or indirectly participate in or intervene in any
political campaign on behalf of or in opposition to any
candidate for public office in or representing the City.
3
IV. Compensation
The cost of service will be $68,400.00 for twelve months, payable in advance, in equal
monthly installments of $5,700.00 commencing on the first day of January, 2014. In
addition, a maximum of $4,000.00 for reimbursable expenses incurred pursuant to
Paragraph II, Subparagraphs D, E, and F.
V. Termination
Either party may terminate this Agreement at any time by giving the other at least sixty
(60) days notice in writing of such termination.
IN WITNESS WHEREOF:
ATTEST
DATE
4 L, " , (2((a ( Zok3
hristop er F. Giglio, Capital Edge Advocacy, Inc.
Kyle Hayes, City Manager
f
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT-
THAT the City Manager be, and he is hereby, authorized to execute an annual agreement
in the amount of $68,400, with an additional maximum of $4,000 for reimbursable
expenses, with Capital Edge, to act as the City of Beaumont's Washington Assistant.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of
December, 2013.
- Mayor Becky Ames -
5
December 17, 2013
Consider a resolution approving a one year contract with the Greater Beaumont Chamber of
Commerce
[IEA,UMONT��
TO:
FROM:
PREPARED BY:
MEETING DATE:
City Council Agenda Item
City Council
Kyle Hayes, City Manager
Laura Clark, Chief Financial Officer A-11
December 17, 2013
REQUESTED ACTION: Council consider authorizing a one year contract with the
Greater Beaumont Chamber of Commerce in the amount of
$85,000 for the period of January 1, 2014 through
December 31, 2014.
:BACKGROUND
Funding will be used for marketing Beaumont and business retention/recruitment efforts.
Administration is extremely pleased with the relationship between the City and the Chamber.
FUNDING SOURCE
General Fund.
RECOMMENDATION
Approval of resolution.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Manager be, and he is hereby, authorized to execute a one (1) year contract
with the Greater Beaumont Chamber of Commerce in the amount of $85,000 for economic
development purposes effective January 1, 2014 through December 31, 2014. The
contract is substantially in the form attached hereto as Exhibit "A" and made a part hereof
for all purposes.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of
December, 2013.
- Mayor Becky Ames -
STATE OF TEXAS §
COUNTY OF JEFFERSON §
This agreement, executed in duplicate, is made and entered into by and between
the City of Beaumont, Texas, a municipal corporation of the State of Texas, hereinafter
called "City ", acting herein by and through its duly authorized City Manager, and the
Greater Beaumont Chamber of Commerce, a non - profit corporation, hereinafter called
"Chamber ", acting herein by and through its President.
WHEREAS, the City believes that economic development is crucial to the
continued economic success of City and believes that Chamber should be retained to
carry out a program of work on behalf of City for the economic development of City;
NOW, THEREFORE, in consideration of the mutual promises made herein, the
City and the Chamber agree as follows:
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City does hereby employ, engage and hire Chamber to engage in a
comprehensive range of activities and projects to create jobs in Beaumont directed at
economic development. The Chamber does hereby agree to accept such hiring,
engagement and employment and to discharge such duties in accordance with the
terms and conditions herein set forth.
2.
Chamber is hired as an independent contractor and is not an agent of the City.
EXHIBIT "A"
43
Chamber agrees to engage in a comprehensive range of activities and projects
to create jobs in Beaumont. Chamber's program will be directed toward four separate
aspects of job growth:
a) retaining existing jobs;
b) creating new businesses;
c) expanding existing businesses; and,
d) attracting new employers.
To achieve these goals, the Chamber will maintain a capable paid staff with
necessary expertise; recruit and organize volunteer workers from the community;
maintain contacts and relationships with primary economic development allies of both
public and private offices; gather and publish necessary information and statistics for
prospects; maintain and build relationships with management of existing businesses;
and promote any other specific activities or projects which will contribute to an
environment conducive to job growth.
!!
City hereby agrees to pay to Chamber during the term of this agreement Eighty-
Five Thousand Dollars ($85,000). Payments of Twenty -One Thousand Two - Hundred
Fifty Dollars ($21,250) will be made upon receipt of invoice dated in January of 2014,
April 1, 2014, July 1, 2014 and October 1, 2014. Chamber agrees to expend in excess
of One- Hundred - Thousand Dollars ($100,000) in other Chamber funds for the
purposes outlined in paragraph 3 hereof.
5.
In conjunction with its annual audit, Chamber agrees to audit, on a review basis,
the functional areas outlined in this agreement. Chamber agrees to provide City a copy
of the report done by Chamber's certified public accountants on an annual basis.
2014.
A
The term of this agreement shall be from January 1, 2014 until December 31,
7.
Chamber agrees to indemnify, save harmless, and defend the City of Beaumont
from any and all claims, causes of action and damages of every kind arising from the
operations of the Chamber, its officers, agents and employees, including the officers,
agents and employees involved in economic development and specifically including
herein any and all acts of negligence by the City of Beaumont, its agents, officers or
employees, carried out under the terms of this agreement. Chamber shall carry, or
cause to be carried, general public liability and automobile liability insurance on all
operations embraced by this agreement in the amount of Five - Hundred Thousand
Dollars ($500,000) for each occurrence and property damage liability insurance in the
amount of Twenty -Five Thousand Dollars ($25,000) for each occurrence. Said liability
policies shall include contractual liability coverage in the same amounts as stated
herein. Said insurance policies shall name the City of Beaumont as an additional
insured. Said policies or duplicate originals thereof shall be filed with the City Clerk, or
her designated representative, before any operations contemplated by this agreement
are begun.
EXECUTED in duplicate originals this the day of ,
2013.
CITY OF BEAUMONT
ATTEST:
City Clerk
Kyle Hayes
City Manager
GREATER BEAUMONT CHAMBER OF COMMERCE
ATTEST:
in
Name:
Title:
Chairman of the Board
December 17, 2013
Consider a resolution approving the award of a bid to Allco for the construction of a new Tennis
Clubhouse at the Athletic Complex
aicti Wt't'ii . oppowrUNi7.'Y
r
T - E - X - A - S
TO:
City Council Agenda Item
City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Patrick Donart, Public Works Director
MEETING DATE:
December 17, 2013
REQUESTED ACTION: Council consider a resolution approving the award of a bid
to Allco in the amount of $1,144,700 for the construction of
a new Tennis Clubhouse at the Athletic Complex.
BACKGROUND
Nine bids were received on December 5, 2013 for the construction of a new tennis clubhouse.
The 8,760 sq. ft. building includes 4,460 sq. ft. of interior space and 4,300 sq. ft. of outdoor
covered space. The clubhouse includes pro shop sales floor space with check in counter, lounge,
restrooms with lockers and showers, one office, an employee break room and a storage room.
The outside space includes a covered walkway leading to the large patio in the rear of the
building. The interior lounge opens to the patio through two sets of double doors. The building
also includes restrooms that are only accessible from the building's exterior for court players.
The building will be constructed on College Street south of the existing tennis courts' parking lot.
The building's exterior design is stone and wood with a Galvalume metal roof designed by
Labiche Architectural Group of Beaumont. The clubhouse is part of the tennis center's master
plan that includes four new covered courts and four new open courts in addition to the sixteen
courts in service. The site will be enclosed with a decorative fence with entrance to the tennis
courts through the clubhouse.
Construction of Tennis Clubhouse
December 17, 2013
Page 2
The bids received are as follow:
Contractor
Location
Total Bid
Completion Time
Allco
Beaumont
$1,144,700
210 days
SeTEX Construction
Beaumont
$1,170,000
210 days
N & T Construction
Beaumont
$1,191,494
210 days
McInnis Construction
Silsbee
$1,229,000
360 days
Bruce's General Construction
Beaumont
$1,230,000
220 days
Daniels Building & Construction
Beaumont
$1,238,000
240 days
D and R Commercial Construction
Lumberton
$1,302,485
285 days
H B Neild & Sons, Inc.
Beaumont
$1,330,600
165 days
L & L General Contractors
Beaumont
$1,369,000
200 days
Allco plans to subcontract approximately 19% of the project to certified MBE/HUB vendors.
The project is expected to commence in January 2014 and be completed in 210 days.
Upon completion, the existing tennis pro shop will be used for storage and playground restrooms.
FUNDING SOURCE
Capital Program.
RECOMMENDATION
Approval of resolution.
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LaBICHE
BEAUMONT TENNIS CENTER I:; J ARCH ECTURAL
GROUP, INC.
. . . . . . . . . . . _ . . . . . . . . . . . .. . . . . . ........................
. . . . . . . . . . . . .
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT-
THAT the City Manager be and he is hereby authorized to execute a contract with Allco,
Inc., of Beaumont, Texas, in the amount of $1,144,700 for the construction of a new Tennis
Clubhouse at the Athletic Complex.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of
December, 2013.
- Mayor Becky Ames -
6
December 17, 2013
Consider a resolution approving the purchase of thirty -six vehicles from Silsbee Ford of Silsbee
for use by various City departments
r
T• E* X• A• S
TO:
FROM:
PREPARED BY:
MEETING DATE:
City Council Agenda Item
City Council
Kyle Hayes, City Manager
Laura Clark, Chief Financial Office /
December 17, 2013
REQUESTED ACTION: Council consider a resolution approving the purchase of
thirty -six (36) vehicles from Silsbee Ford of Silsbee in the
amount of $1,292,815.91 for use by various City
departments.
BACKGROUND
Replacement vehicles are requested through the City's budget process. The Fleet Superintendent
reviews the requests and evaluates the vehicles to be replaced. Based on this evaluation, a
recommendation is made to replace worn and obsolete vehicles that are no longer cost effective
to operate. Thirty -three (33) of the vehicles to be purchased are replacing models ranging from
1991 to 2009. The newer vehicles may be reassigned by Fleet where appropriate. The older
vehicles will be disposed of in accordance with the City's surplus equipment policy because age
and mileage render them unfit for continued service.
Three (3) new vehicles are being purchased to fulfill specific needs. Organizational changes at
the Police Department resulting in reassignment of personnel have created the need for an
additional Ford Fusion sedan for Administration. Two F -250 pickups are being added for the
Solid Waste Division for use by litter abatement crews.
Pricing was obtained through BuyBoard, a cooperative purchasing association providing cities
and political subdivisions with the means to purchase specialized equipment at volume pricing.
BuyBoard complies with State of Texas procurement statutes. The total purchase price includes
the $400 BuyBoard fee.
Warranties of 36,000 miles or three (3) years are provided for each new vehicle. Warranty
service is provided by local authorized dealerships.
Purchase of Fleet Vehicles
December 17, 2013
Page 2.
FUNDING SOURCE
Capital Reserve Fund, Solid Waste Fund, and Hotel Occupancy Tax Fund. The City intends to
seek financing in fiscal year 2014 for pieces of equipment listed below for the Water Utilities
Department.
RECOMMENDATION
Approval of the resolution.
Item
1
—
1 Dept• or Division
CVB
- - - - -- - --
Description
Expedition XLT
Qty.
1
Total Price
$37,436.75
2
Engineering, Building
Codes
F -150 Supercab
5
$109,873.75
3
PD -CID, PD -Admin
Fusion SE
5
$88,993.75
4
Animal Services
F -250 Cab and Chassis 60" CA
2
$41,155.50
5
Transportation
F -550 Regular Cab
1
$84,651.85
6
EMS
F -350 Cab and Chassis 84" CA
3
$102,473.25
7
Fleet
F -350 Cab and Chassis 60" CA
l
$28,223.75
8
Streets & Drainage
F -450 Crewcab Chassis Cab
1 _
$51,230.59
9
Streets & Drainage
F -450 Crewcab Chassis Cab
2
$97,661.18
10
Parks
Escape S
2
$37,413.50
I 1
_
Water Utilities
F -450 Regular Cab & Chassis 84" CA
3 _
$151,789.02
12
Water Utilities
F -450 Regular Cab & Chassis 84" CA
2
$101,661.18
Utilities_
F -750 Crew Cab & Chassis
_ _1 _
_ $79,768.75
_13
14
_Water
Water Utilities
F -250 Regular Chassis Cab 60" CA
2
$69,499.50
15
W ter Utilities
F -550 Crew Cab & Chassis 84" CA
1
$52,320.59
� 16
--
Water Utilities
F -750 Crew Cab &Chassis
1
$80,718.75
L-17
t 18
Solid Waste
Transportation
F -250 Crew Cab Pickup
Fusion SE
2
_ 1
$59,745.50
$17,798.75
19
Buyboard Fee
_
$400.00
Total
$1 292,815.91
Pricing per model may vary among deparments or divisions due to different options needed.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Council hereby approves the purchase of thirty -six (36) vehicles for use by
various City departments from Silsbee Ford, of Silsbee, Texas, in the amount of
$1,292,815.91 through the BuyBoard Cooperative Purchasing Program.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of
December, 2013.
- Mayor Becky Ames -