HomeMy WebLinkAboutMIN NOV 19 2013M I N U T E S- CITY OF BEAUMONT
W.L. Pate, Jr., At -Large BECKY AMES, MAYOR Gethrel Wright, Mayor Pro Tern
Dr. Alan B. Coleman, Ward I CITY COUNCIL MEETING Michael D. Getz, Ward II
Audwin Samuel, Ward III November 19, 2013 Jamie Smith, Ward IV
Tyrone E. Cooper, City Attorney Kyle Hayes, City Manager Tina Broussard, City Clerk
The City Council of the City of Beaumont, Texas, met in a regular session on November 19,
2013, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to
consider the following:
OPENING
Invocation Pledge of Allegiance Roll Call
Presentations and Recognition
Public Comment: Persons may speak on scheduled agenda items 1 -3 /Consent Agenda
Consent Agenda
Mayor Ames called the council meeting to order at 1:30 p.m.
Pastor "Big" Jim Selles of West End Baptist Church gave the invocation. Mayor Pro Tern Wright
led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk.
Present at the meeting were Mayor Ames, Mayor Pro Tern Wright, Councilmembers Coleman,
Getz, Pate, Samuel and Smith. Absent: Tyrone Cooper, City Attorney. Also present were Kyle
Hayes, City Manager; Quinten Price, 1st Assistant City Attorney; Tina Broussard, City Clerk.
Proclamations, Presentations, Recognitions
"Recognition, Beaumont Main Street" - Recognition read by Mayor Pro Tern Wright;
accepted by Carolyn Howard, Executive Director of Beaumont Main Street along with
members of the Board of Directors
"Recognition, Greater Beaumont Chamber of Commerce" — Recognition ready by
Mayor Ames; accepted by Chuck Kalkbrenner, Chairman of the Board, and Jim Rich,
President of the Beaumont Chamber of Commerce
Public Comment: Persons may speak on scheduled agenda items 1 -3 /Consent Agenda.
None
CONSENT AGENDA
Approval of minutes — November 5, 2013
Confirmation of committee appointments — None
A) Approve a resolution authorizing the Mayor to receive funding through the Department of
Homeland Security Grant Program for equipment purchases to support fire
operations — Resolution 13 - 257
Minutes — November 19, 2013
B) Approve a resolution approving a contract with Insituform Technologies, LLC, of Cypress
for the Karen Street Sanitary Sewer Rehabilitation Project — Resolution 13 - 258
C) Approve a resolution approving Change Order No. 4 for additional work to the Municipal
Court 3rd floor renovation project — Resolution 13 — 259
D) Approve a resolution authorizing a Pipeline Crossing Agreement between Kansas City
Southern Railway Company and the City of Beaumont for the South Park Relief Project -
Resolution 13 - 260
E) Approve a resolution authorizing the execution of a License to Encroach Agreement with
Kenneth and Deborah Clark — Resolution 13 - 261
Councilmember Getz made a motion to approve the Consent Agenda. Councilmember
Pate seconded the motion.
AYES: MAYOR AMES, MAYOR PRO TEM WRIGHT, COUNCILMEMBERS COLEMAN,
GETZ, PATE, SAMUEL AND SMITH
NAYS: NONE
MOTION PASSED
GENERAL BUSINESS
Consider a resolution approving the award of a bid to Reytec Construction Resources, Inc.
of Houston for the Magnolia Avenue Paving and Drainage, Water and Sanitary Sewer
Improvement Project.
A grant from the Texas Community Development Block Grant (CDBG) Disaster Recovery
Program administered by the Texas General Land Office (GLO) for areas impacted by
Hurricane Ike was awarded for the construction of the Magnolia Avenue Paving and
Drainage, Water and Sanitary Sewer Improvement Project.
The Magnolia Avenue and Paving and Drainage, Water and Sanitary Sewer Improvement
Project involves the complete reconstruction of Magnolia Avenue from East Lucas to Gill
Street and a 400 foot section of East Lucas Street. Included in the improvements of the
Magnolia Avenue Project is reconstructing the roadway, enlarging the storm sewer and
sanitary sewer lines, and replacing the water lines. A 5 foot sidewalk will be installed on
both sides of the street. The drainage improvements will double the existing storm sewer
system discharge capacity.
On October 24, 2013 the City received four (4) bids for this project.
A total of 365 calendar days were allocated for the completion of project. Reytec
Construction Resource, Inc. is a Certified MBE /HUB Company.
Texas General Land Office (GLO) Disaster Recovery Grant.
Approval of Resolution.
Minutes —November 19 2013
Councilmember Samuel moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY
APPROVES THE AWARD OF A CONTRACT TO REYTEC CONSTRUCTION RESOURCES, INC., OF
HOUSTON, TEXAS, IN THE AMOUNT OF $4,820,038.45 FOR THE MAGNOLIA AVENUE PAVING AND
DRAINAGE, WATER AND SANITARY SEWER IMPROVEMENT PROJECT. Councilmember Smith
seconded the motion.
AYES: MAYOR AMES, MAYOR PRO TEM WRIGHT, COUNCILMEMBERS COLEMAN,
GETZ, PATE, SAMUEL AND SMITH
NAYS: NONE
MOTION PASSED
Resolution 13 - 262
2. Consider a resolution approving the award of three (3), one -year contracts to provide
emergency repair assistance for City water and sewer lines.
Bids were received from four (4) vendors for an annual contract to provide emergency
repair assistance for City water and sewer lines. Specifications required bidders to submit a
total hourly rate for labor and equipment for repairs to the water distribution system, fire
hydrant maintenance and sewer collection system.
The water repairs and fire hydrant work will be allocated evenly among the three
contractors. Terry Johnson, Inc., will be doing the sewer repairs because the bid was at a
significantly lower hourly rate for that work than the other bids.
The Administration recommends award of one (1) year contracts to the following vendors in
the amounts indicated: Terry Johnson, Inc., of Kountze, $122,503; Allco, Inc., of
Beaumont, $50,075; and Brystar, Inc., of Beaumont, $43,010. The bid by BIDS
Constructors of Vidor was rejected because of substantially higher rates than any of the
others.
Water Utilities Fund.
Approval of resolution.
Councilmember Pate moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS
HEREBY AUTHORIZED TO EXECUTE AN ANNUAL CONTRACT WITH TERRY JOHNSON, INC., OF
KOUNTZE, TEXAS; ALLCO, INC., OF BEAUMONT, TEXAS; AND BRYSTAR, INC., OF BEAUMONT, TEXAS.
Councilmember Samuel seconded the motion.
AYES: MAYOR AMES, MAYOR PRO TEM WRIGHT, COUNCILMEMBERS COLEMAN,
GETZ, PATE, SAMUEL AND SMITH
NAYS: NONE
MOTION PASSED
Resolution 13 - 263
Minutes — November 19. 2013
3. Consider a resolution approving the purchase of mobile computers from Austin Ribbon
& Computer Supplies, Inc. for use in the Police, Fire and Public Health Departments.
Pricing was obtained through the State of Texas Department of Information (DIR). DIR
provides cities and political subdivisions with the means to purchase information
technology at volume prices contracted under the procurement statutes of the State of
Texas.
The mobile computers will be used to replace current models in 30 Police vehicles, 6 Fire
vehicles, and 1 EMS vehicle that went into service in 2005. The current computers have
reached the end of their useful life and are incurring frequent repair costs.
The 2012 Port Security Grant will fund 75 %; a 25% match of $37,173.94 is available in
Capital Reserve.
Approval of resolution.
Councilmember Wright moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY
APPROVES THE PURCHASE OF THIRTY -SEVEN (37) MOBILE COMPUTERS, FOR THE USE BY THE
POLICE, FIRE AND PUBLIC HEALTH DEPARTMENTS, FROM AUSTIN RIBBON AND COMPUTER SUPPLIES,
INC., OF DALLAS, TEXAS, THROUGH THE STATE OF TEXAS DEPARTMENT OF INFORMATION
RESOURCES (DIR) CONTRACT, IN THE AMOUNT OF $148,695.74. Councilmember Samuel
seconded the motion.
AYES: MAYOR AMES, MAYOR PRO TEM WRIGHT, COUNCILMEMBERS COLEMAN,
GETZ, PATE, SAMUEL AND SMITH
NAYS: NONE
MOTION PASSED
Resolution 13 - 264
PUBLIC HEARING
Receive comments on the Emergency Solutions Grant Program funding
Open — 1:58 p.m.
15=7,
Close — 1:58 p.m.
4. Consider a resolution authorizing the City Manager to enter into a contract with the Texas
Department of Housing and Community Affairs and agreements with area homeless
service providers for delivery of services
On March 8, 2013, the City of Beaumont applied for Texas State Emergency Solutions
Grant (ESG) funding in the amount of $273,420 and was awarded $215,493. The
Emergency Solutions Grant Program provides assistance to non - profits that serve the
Minutes — November 19, 2013
homeless and those individuals at risk of being homeless. Specifically, ESG funds will be
used by Some Other Place, Family Services of Southeast Texas and Catholic Charities of
Southeast Texas for client outreach, emergency shelter and other homeless prevention
activities. This competitive process would be similar to the Homeless Prevention and
Rapid Rehousing (HPRP) Program that the City administered over the last two years.
Attached is the proposed contract with TDHCA as well as an initial and revised budget. The
original budget approved by TDHCA has been amended to reduce unneeded
administrative expenses. TDHCA has requested that both the original and amended
budgets be approved. The total amount of the grant remains unchanged.
U.S. Department of Housing and Urban Development (HUD), administered through the
Texas Department of Housing and Community Affairs ( TDHCA).
Conduct the Public Hearing and approval of the resolution
Councllmember Smith moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE
IS HEREBY AUTHORIZED TO ENTER INTO A CONTRACT WITH THE TEXAS DEPARTMENT OF HOUSING
AND COMMUNITY AFFAIRS (TDHCA) AND AGREEMENTS WITH SOME OTHER PLACE, FAMILY SERVICES
OF SOUTHEAST TEXAS AND CATHOLIC CHARITIES OF SOUTHEAST TEXAS FOR CLIENT OUTREACH,
EMERGENCY SHELTER AND OTHER HOMELESS PREVENTION SERVICES. Councilmember Samuel
seconded the motion.
AYES: MAYOR AMES, MAYOR PRO TEM WRIGHT, COUNCILMEMBERS COLEMAN,
GETZ, PATE, SAMUEL AND SMITH
NAYS: NONE
MOTION PASSED
Resolution 13 - 265
WORK SESSION
Receive a report from the Greater Beaumont Chamber of Commerce
An annual report was given to Council by Jessica Hill regarding Economic Development and the
navigation of the Beaumont Chamber of Commerce web site.
COUNCILMEMBER COMMENTS
COUNCILMEMBER COLEMAN - COMMENTED ON THE CONFERENCE HE ATTENDED IN SEATTLE, WA,
STATED THAT BEAUMONT WAS AWARDED #1 IN THE "LET'S MOVE
CITIES, TOWNS AND COUNTIES" AS WELL AS BEING THE FIRST CITY
TO ACHIEVE ALL FIVE GOLD MEDALS IN THE PROGRAM, THANKED
RYAN SLOTT AND SHERRY ULMER FOR ALL OF THE HARD WORK
THEY PUT INTO THE PROGRAM
Minutes — November 19. 2013
COUNCILMEMBER GETZ - COMMENTED ON THE CONFERENCE HE ATTENDED IN SEATTLE, WA,
EXTENDED CONDOLENCES TO THE FAMILIES OF MELVIN BONEAU
AND WOODSON "WOODY" DRYDEN
MAYOR PRO TEM WRIGHT - CONGRATULATED BEAUMONT MAIN STREET AS WELL AS THE
BEAUMONT CHAMBER OF COMMERCE ON THEIR ACHIEVEMENTS,
ALSO CONGRATULATED COUNCILMEMBER COLEMAN ON THE
"LET'S MOVE CITIES, TOWNS AND COUNTIES" PROGRAM THAT WON
FIRST PLACE AT AND HAD THE BEST VIDEO AT THE CONFERENCE IN
SEATTLE, WA, THANKED THE HEALTH AND PARKS DEPARTMENT
FOR ALL OF THEIR HARD WORK
COUNCILMEMBER PATE - CONGRATULATED BEAUMONT MAIN STREET AND THE BEAUMONT
CHAMBER OF COMMERCE ON THEIR ACHIEVEMENTS, THANKED
COUNCILMEMBER COLEMAN FOR MAKING THE "LET'S MOVE CITIES,
TOWNS AND COUNTIES" PROGRAM A SUCCESS, COMMENTED ON
LAMAR UNIVERSITY'S FOOTBALL TEAM WIN ON SATURDAY NIGHT
COUNCILMEMBER SAMUEL - COMMENTED ON THE CONFERENCE IN SEATTLE, WA, THANKED
COUNCILMEMBER COLEMAN FOR HIS HARD WORK IN THE LET'S
MOVE PROGRAM, STATED THAT NLC CAN USE BEAUMONT AS A
MODEL FOR OTHER CITIES
COUNCILMEMBER SMITH - CONGRATULATED COUNCILMEMBER COLEMAN FOR HIS HARD WORK
ON THE LET'S MOVE PROGRAM, ALSO CONGRATULATED MAYOR
PRO TEM WRIGHT ON BEING APPOINTED THE REGIONAL DIRECTOR
FOR NBC -LEO WHICH COVERS TEXAS, NEW MEXICO AND
OKLAHOMA, STATED HE ALSO ATTENDED SEVERAL YOUTH
INVOLVEMENT CONFERENCES, THERE ARE A LOT OF CITIES THAT ARE
ENGAGED IN SOME GREAT PROGRAMS TO GET THEIR YOUTH
INVOLVED IN GOVERNMENT, STATED HE WOULD LIKE TO SEE
BEAUMONT IMPLEMENT SOME OF THESE PROGRAMS FOR THE
YOUTH, MAYBE THIS WILL ENTICE THEM TO STAY IN BEAUMONT OR
COME BACK AFTER COLLEGE
CITY ATTORNEY COOPER - NONE
CITY MANAGER HAYES - NONE
MAYOR AMES - STATED THAT SHE WAS UNABLE TO ATTEND THE CONFERENCE IN
SEATTLE, WA, APPRECIATES WHEN COUNCIL CAN BRING BACK
GREAT IDEAS THAT OTHER CITIES ARE DOING TO GET CITIZENS
INVOLVED, COMMENTED ON THE 40 UNDER 40 PROGRAM SHE
ATTENDED THAT WAS SPONSORED BY THE BEAUMONT CHAMBER OF
COMMERCE
Public Comments (Persons are limited to three minutes)
Minutes — November 19. 2013
Brian Muldrow 2002 Park Beaumont TX
Spoke regarding his property at 2002 Park which was on the demolition list back in 2007,
stated his goal is to stay in Beaumont, if he can't finish the building he and his family will be
forced to leave, his request is to have his building removed from the demolition list so that
he can secure a loan to complete the building, would like to receive some type of resolution
with council regarding this issue
Open session of meeting recessed at 3:25 p.m.
There being no action taken in Executive Session, Council adjourned.
dio available request in the City Clerk's Office.
Becky Ar!e�, Mayor
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Tina Broussard, City Clerk
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Minutes — November 19. 2013