HomeMy WebLinkAboutMIN OCT 15 2013 M I N U T E S - CITY OF BEAUMONT
W.L. Pate, Jr., At-Large BECKY AMES, MAYOR Gethrel Wright, Mayor Pro Tern
Dr. Alan B. Coleman, Ward I CITY COUNCIL MEETING Michael D. Getz, Ward II
Audwin Samuel,Ward III October 15, 2013 Jamie Smith, Ward IV
Tyrone E. Cooper, City Attorney Kyle Hayes, City Manager Tina Broussard, City Clerk
The City Council of the City of Beaumont, Texas, met in a regular session on October 15, 2013,
at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider
the following:
OPENING
Invocation Pledge of Allegiance Roll Call
Presentations and Recognition
Public Comment: Persons may speak on scheduled agenda items 1-7/Consent Agenda
Consent Agenda
Mayor Ames called the council meeting to order at 1:30 p.m.
Pastor Anjelita Dirden with Wesley Student Center of Lamar University gave the invocation.
Mayor Ames led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk.
Present at the meeting were Mayor Ames, Mayor Pro Tern Wright, Councilmembers Coleman,
Getz, Pate, Samuel and Smith. Also present were Kyle Hayes, City Manager; Tyrone Cooper,
City Attorney; Tina Broussard, City Clerk.
Proclamations, Presentations, Recognitions
"Get Your Red On Day"- October 15, 2013 - Proclamation read by Mayor Ames; accepted
by Dr. Kenneth Evans, President of Lamar University along with the marching band and
cheerleaders
"Recognition of Former Councilmember Calvin Williams" — Proclamation read by
Councilmember Smith; accepted by former Councilmember Calvin Williams
"Sudden Cardiac Arrest Awareness Month" — October, 2013 - Proclamation read by
Councilmember Pate; accepted by representatives from the American Heart Association
"National Popcorn Month" October, 2013 — Proclamation read by Councilmember
Coleman; accepted by Chris Lamson, owner of Pop Family Popcorn located in Beaumont
Recognition — Recognition of 50th Anniversary Celebration of Epsilon Rho Chapter of
Alpha Phi Alpha Fraternity presented by Tyrone Cooper, City Attorney
Mayor Ames read the announcement regarding Executive Session being held at the
conclusion of the General Business portion of the meeting.
Minutes—October 15,2013
Public Comment: Persons may speak on scheduled agenda items 1-7/Consent Agenda.
Jude Paredez 10620 Gage Rd. Beaumont TX
Spoke in regards to Item#1 on the Agenda; purchase of thirty patrol vehicles for the Police
Department
CONSENT AGENDA
Approval of minutes — October 1, 2013
Confirmation of committee appointments — None
A) Approve a resolution providing for the reimbursement of capital expenditures incurred
prior to finalizing financing — Resolution 13 - 226
B) Approve a resolution authorizing the acquisition of property for the Avenue A Project—
Resolution 13 - 227
C) Approve a resolution approving a change order to McInnis Construction, Inc. of Silsbee
for the construction of a brick paved sidewalk — Resolution 13 - 228
D) Approve a resolution approving a change order for revisions to the 3rd floor Municipal Court
and EOC facility renovation project — Resolution 13 - 229
Councilmember Coleman made a motion to approve the Consent Agenda.
Councilmember Pate seconded the motion.
AYES: MAYOR AMES, MAYOR PRO TEM WRIGHT, COUNCILMEMBERS COLEMAN,
GETZ, PATE, SAMUEL AND SMITH
NAYS: NONE
MOTION PASSED
GENERAL BUSINESS
Mayor Pro Tern Wright left the meeting at 2:10 p.m. due to illness
1. Consider a resolution approving the purchase of thirty patrol vehicles from Caldwell
Country Chevrolet of Caldwell for use by the Police Department.
The new vehicles are 2014 Chevrolet Tahoe's with the police package. Tahoe's were
chosen after Ford stopped production of the Crown Victoria. Since the current radios and
computer equipment accessories will transfer to the Tahoe with minor equipment
modifications, the Tahoe is the most cost efficient choice to replace the Crown Victoria.
Twenty-four(24)of the thirty(30)vehicles requested will replace units that are used in daily
operations by the Patrol Division. The remaining six (6) vehicles will be outfitted as K9
Minutes—October 15,2013
units. Five (5)of the six(6) units replace existing vehicles and the sixth will accommodate
an additional K9 team. Patrol vehicles are on a replacement cycle in order to keep
serviceable units available at all times and may be disposed of after replacement according
to the City's surplus property disposal policies or relocated to other divisions.
Pricing was obtained through the Texas Association of School Boards (BuyBoard), a
cooperative purchasing association providing cities and political subdivisions with the
means to purchase specialized equipment at volume pricing. BuyBoard complies with
State of Texas procurement statutes. The total purchase price includes the BuyBoard fee
of $400 which is paid to the vendor.
Standard warranties of five (5) years or 100,000 miles are provided for each vehicle.
Warranty service is available from the local authorized dealer. Delivery is expected within
sixty (60) to ninety (90) days.
Capital Reserve Fund.
Approval of the resolution.
Councilmember Smith moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY
APPROVES THE PURCHASE OF THIRTY (30) PATROL VEHICLES FOR USE BY THE POLICE
DEPARTMENT FROM CALDWELL COUNTY CHEVROLET, OF CALDWELL, TEXAS, IN THE AMOUNT OF
$845,920 THROUGH THE TEXAS ASSOCIATION OF SCHOOL BOARDS (BUYBOARD) COOPERATIVE
PURCHASING PROGRAM. Councilmember Getz seconded the motion.
AYES: MAYOR AMES, COUNCILMEMBERS COLEMAN, GETZ, PATE, SAMUEL AND
SMITH
NAYS: NONE
MOTION PASSED
Resolution 13 - 230
2. Consider a resolution approving the assignment of a contract with Transit Mix to TXI
Operations for use in various City Departments.
On September 27, 2011, Council approved Resolution 11-286 for the award of a contact to
Transit Mix for ready mix concrete, cement stabilized base and miscellaneous heavy
materials. Recently TXI acquired assets of Transit Mix related to these products. It is
TXI's intention to honor the City's contract with Transit Mix for the products at the
contracted prices for the remainder of the contract which expires on September 26, 2014.
General Fund-Various City Departments.
Approval of resolution.
Councilmember Samuel moved to APPROVE A RESOLUTION THAT THE CITY MANAGER, OR HIS
DESIGNEE, BE AND HE IS HEREBY AUHTORIZED TO EXECUTE ALL DOCUMENTS RELATING TO THE
Minutes—October 15,2013
ASSIGNMENT OF THE CONTRACT TO TXI OPERATIONS, LP. Councilmember Pate seconded the
motion.
AYES: MAYOR AMES, COUNCILMEMBERS COLEMAN, GETZ, PATE, SAMUEL AND
SMITH
NAYS: NONE
MOTION PASSED
Resolution 13 — 231
3. Consider a resolution approving the purchase of a Caterpillar D8T Dozer from Mustang Cat
of Houston for use by the Solid Waste Division.
The dozer will be used along with other equipment at the City landfill to move and compact
waste in accordance with Texas Commission on Environmental Quality (TCEQ)
regulations. This equipment is in constant use under severe conditions. The new dozer
will replace Unit 5169, a 2008 model with 9,600 hours of use. The old unit has become
unreliable and uneconomical to maintain and has been removed from service. A rental unit
is being used until delivery of the new unit. The old dozer will be disposed of according to
the City's surplus property disposal policies.
Pricing for the dozer was obtained through the Houston-Galveston Area Council (H-GAC),
a cooperative purchasing association providing cities and political subdivisions with the
means to purchase specialized equipment at volume pricing. H-GAC complies with State
of Texas procurement statutes.
Warranty for the dozer is twelve (12) months with unlimited hours. Warranty service is
provided by the local dealer. Delivery is expected in approximately sixty (60) days.
The City intends to seek financing in fiscal 2014 for this dozer and multiple other pieces of
equipment used by various City departments.
Approval of the resolution.
Councilmember Coleman moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY
APPROVES THE PURCHASE OF ONE (1) CATERPILLAR MODEL D8T DOZER FOR USE BY THE SOLID
WASTE DIVISION FROM MUSTANG CAT, OF HOUSTON, TEXAS, IN THE AMOUNT OF $654,000
THROUGH THE HOUSTON-GALVESTON AREA COUNCIL (H-GAC) COOPERATIVE PURCHASING
PROGRAM. Councilmember Samuel seconded the motion.
AYES: MAYOR AMES, COUNCILMEMBERS COLEMAN, GETZ, PATE, SAMUEL AND
SMITH
NAYS: NONE
MOTION PASSED
Resolution 13 - 232
Minutes—October 15,2013
4. Consider a resolution approving the purchase of seven 2014 model trucks from Philpott
Motors of Nederland for use by the Water Utilities Department.
In order to increase efficiencies, reduce overtime, and meet the demands of an aging
infrastructure, three (3) new water crews and a sanitary sewer crew have been added to
the Water Utilities Department in the fiscal year 2014 budget. The Department does not
have idle equipment available for use by the new crews; therefore new equipment is
needed. The new trucks will be used to transport crew members and pull trailers with
excavators or other equipment. Trucks will also be provided for three new General
Foremen. Details of the individual vehicles are attached.
Pricing for the vehicles was obtained through the Texas Association of School Boards
(BuyBoard), a cooperative purchasing association providing cities and political subdivisions
with the means to purchase specialized equipment at volume pricing. BuyBoard complies
with State of Texas procurement statutes. The total purchase price includes the BuyBoard
fee of $400 which is paid to the vendor.
Warranties of 36,000 miles orthree (3)years are provided for each new vehicle. Warranty
service is provided by local authorized dealerships.
The City intends to seek financing in fiscal 2014 for the above and multiple other pieces of
equipment used in various City departments.
Approval of the resolution.
Councilmember Pate moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY
APPROVES THE PURCHASE OF SEVEN (7) 2014 FORD TRUCKS FOR USE BY THE WATER UTILITIES
DEPARTMENT FROM PHILPOTT MOTORS OF NEDERLAND,TEXAS,IN THE AMOUNT OF$264,589.54
THROUGH THE TEXAS ASSOCIATION OF SCHOOL BOARDS(BUYBOARD)COOPERATIVE PURCHASING
PROGRAM. Councilmember Coleman seconded the motion.
AYES: MAYOR AMES, COUNCILMEMBERS COLEMAN, GETZ, PATE, SAMUEL AND
SMITH
NAYS: NONE
MOTION PASSED
Resolution 13 - 233
5. Consider a resolution approving the purchase of six excavators from Waukesha-Pearce
Industries, Inc. of Port Arthur for use by the Water Utilities Department, Public Works
Department, and the Building Services Division.
In order to increase efficiencies, reduce overtime, and meet the demands of an aging
infrastructure, three (3) new water crews and one(1)sanitary sewer crew have been added
to the Water Utilities Department in the fiscal year 2014 budget. The Department does not
have idle equipment available for use by the new crews; therefore new equipment is
needed. Four (4) of the new excavators will be dedicated to these crews.
Minutes—October 15,2013
The excavator for Building Services replaces Unit 5129, a 1995 model with 5,895 service
hours. The unit is used for excavation for electrical underground conduit, plumbing,
drainage, concrete work and a variety of other tasks. The unit for Public Works replaces
Unit 5139, a 2001 model with 2,397 service hours. The Transportation Division uses an
excavator for installation and repair of foundations, pull boxes and buried conduit. Both of
the old units have become unfit for further service due to age and wear. The old units will
be disposed of according to the City's surplus property disposal policies.
Pricing was obtained through the Houston-Galveston Area Council(H-GAC), a cooperative
purchasing association providing cities and political subdivisions with the means to
purchase specialized equipment at volume pricing. H-GAC complies with State of Texas
procurement statutes.
Warranties of two (2) years or 2,000 hours are provided for each unit. Warranty service is
provided by the dealer.
Capital Reserve Fund — Public Works Department and Building Services Division.
Financing will be obtained in fiscal year 2014 for the excavators for Water Utilities as well
as multiple other pieces of equipment for various City departments.
Approval of the resolution.
Councilmember Getz moved to APPROVE A RESOLUTION THAT THE CITY HEREBY APPROVES THE
PURCHASE OF SIX (6) EXCAVATORS FOR USE BY THE WATER UTILITIES AND PUBLIC WORKS
DEPARTMENTS AND THE BUILDING SERVICES DIVISION FROM WAUKESHA-PEARCE INDUSTRIES,INC.,
OF PORT ARTHUR,TEXAS, IN THE AMOUNT OF$258,795.60 THROUGH THE HOUSTON-GLAVESTON
AREA COUNCIL(H-GAC)COOPERATIVE PURCHASING PROGRAM. Councilmember Pate seconded
the motion.
AYES: MAYOR AMES, COUNCILMEMBERS COLEMAN, GETZ, PATE, SAMUEL AND
SMITH
NAYS: NONE
MOTION PASSED
Resolution 13 - 234
6. Consider a resolution approving the award of a contract to Triangle Stagecraft, Inc. for
stage and performance related staffing - DEFERRED
7. Consider a resolution approving the purchase of a boring machine from EKA, Inc. of Stone
Mountain, Georgia for use by the Water Utilities Department.
The boring machine is used daily to rehabilitate the City's water distribution system by
replacing existing pipe which has failed or is currently requiring constant maintenance and
repair. Rehabilitation improves water pressure, water quality, fire protection and helps
maintain the Texas Commission on Environmental Quality(TCEQ) standards in the water
system. The new unit replaces Unit 4256, a 1998 model with over 3,000 service hours.
Minutes—October 15,2013
The old unit has become less reliable due to age and wear, but will be retained as a
reserve unit to help maintain consistent work scheduling.
Pricing was obtained through the Houston-Galveston Area Council (H-GAC), a cooperative
purchasing association providing cities and political subdivisions with the means to
purchase specialized equipment at volume pricing. H-GAC complies with State of Texas
procurement statutes. The City has rented the new unit for several months to enhance
work progress for the Water Department and to determine that it is suited for the City's
needs. The final price of$106,005.30 allows for a credit of$62,400 from rent paid against
the original price of $168,405.30.
A manufacturer's warranty of one year is provided. Warranty service is available from Ditch
Witch of Houston.
The City intends to seek financing in fiscal 2014 for this and multiple other pieces of
equipment used by various departments.
Approval of the resolution.
Councilmember Samuel moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY
APPROVES THE PURCHASE OF ONE (1) BORING MACHINE FOR USE BY THE WATER UTILITIES
DEPARTMENT FROM EKA, INC., OF STONE MOUTAIN, GEORGIA, IN THE AMOUNT OF $106,005.30
THROUGH THE HOUSTON-GALVESTON AREA COUNCIL (H-GAC) COOPERATIVE PURCHASING
PROGRAM. Councilmember Smith seconded the motion.
AYES: MAYOR AMES, COUNCILMEMBERS COLEMAN, GETZ, PATE, SAMUEL AND
SMITH
NAYS: NONE
MOTION PASSED
Resolution 13 — 235
COUNCILMEMBER COMMENTS
COUNCILMEMBER COLEMAN - EXTENDED CONDOLENCES TO THE FAMILY OF LOLITA RAMOS
ON HER PASSING,COMMENTED ON THE TML CONFERENCE IN
AUSTIN,CONGRATULATED BEAUMONT MAIN ST.AND OAKS
HISTORIC DISTRICT ON DOGTOBER FEST, ENCOURAGED
EVERYONE TO ATTEND LAMAR'S HOMECOMING
COUNCILMEMBER GETZ- CONDOLENCES TO THE FAMILY OF LOLITA RAMOS,
ANNOUNCED THAT AT 5:00 P.M., TUESDAY, OCTOBER 15,
2013 THE DOWLENMEST NEIGHBORHOOD ASSOCIATION
WOULD BE HOSTING THEIR FIRST HALLOWEEN FALL
FESTIVAL BASH AT ROGERS PARK WITH THE NEIGHBORHOOD
ASSOCIATION MEETING TO FOLLOW, ALSO COMMENTED ON
THE TM L CONFERENCE THAT HE ATTENDED ON LAST WEEK,
Minutes—October 15,2013
AS WELL AS THE RECOGNITION FOR FORMER
COUNCILMEMBER CALVIN WILLIAMS
MAYOR PRO TEM WRIGHT- ABSENT
COUNCILMEMBER PATE - GAVE CONDOLENCES TO THE FAMILY OF LOLITA RAMOS,
SHE WILL BE TRULY MISSED, MENTIONED LAMAR
UNIVERSITY'S HOMECOMING ENCOURAGED EVERYONE TO
COME OUT AND SUPPORT THEM, CONGRATULATED FORMER
COUNCILMEMBER CALVIN WILLIAMS ON HIS RECOGNITION,
ASKED THAT EVERYONE PAY CLOSE ATTENTION TO WHAT THE
AMERICAN HEART ASSOCIATION IS SAYING IN THEIR EFFORT
TO EDUCATE THE CITIZENS,A HEART ATTACK IS THE NUMBER
ONE SILENT KILLER
COUNCILMEMBER SAMUEL- COMMENTED ON THE GREEK ORGANIZATIONS AT LAMAR
UNIVERSITY AND ACROSS THE COUNTRY, GAVE
CONDOLENCES TO THE FAMILY OF LOLITA RAMOS,WHO WAS
AN EXAMPLE OF GREAT SERVICE TO OUR COMMUNITY AND TO
THE COUNTY, ALSO MENTIONED THE RECOGNITION FOR
FORMER COUNCILMEMBER CALVIN WILLIAMS,COMMENTED
ON A GREAT DOGTOBER FEST, AS WELL AS THE TML
CONFERENCE
COUNCILMEMBER SMITH- STATED HE HAD A GREAT TIME AT LAMAR UNIVERSITY FOR
THE BREAST CANCER WALK ON SATURDAY AS WELL AS
DOGTOBER FEST, THANKED FORMER COUNCILMEMBER
CALVIN WILLIAMS FOR ALL THAT HE HAS DONE FOR THE
COMMUNITY, CONDOLENCES TO THE FAMILY OF LOLITA
RAMOS
CITY ATTORNEY COOPER- COMMENTED ON HIS ATTENDANCE AT THE INTERNATIONAL
MUNICIPALS LAWYERS ASSOCIATION CONFERENCE IN SAN
FRANCISCO WHERE HE WAS ELECTED TO THE BOARD OF
DIRECTORS OF THE IM LA WHICH IS A FIRST
CITY MANAGER HAYES- NONE
MAYOR AMES- COMMENTED ON DOGTOBER FEST,ON SUNDAY THERE WILL
BE A CAR SHOW, ENCOURAGED EVERYONE TO COME OUT
AND SUPPORT THE CAR SHOW, CONGRATULATED CALDER
BAPTIST CHURCH ON THEIR 66TH ANNIVERSARY AS WELL AS
THEIR PASTOR JIM FULLER WHO ALSO CELEBRATED 20
YEARS OF SERVICE AT CHURCH,GAVE CONDOLENCES TO THE
FAMILY OF LOLITA RAMOS,WHO WAS AN EXCELLENT PUBLIC
SERVANT, SHE WILL BE GREATLY MISSED, SPOKE ABOUT
FORMER COUNCILMEMBER CALVIN WILLIAMS AND WHAT A
GREAT PERSON HE IS AND THANKED HIM FOR HIS SERVICE TO
THE CITY AND THE COMMUNITY
Minutes—October 15,2013
Public Comments (Persons are limited to three minutes)
Jude Paredez 10620 Gage Rd. Beaumont TX
Spoke regarding the government shut down, stated if a person doesn't have any food to
eat come by the Chapel at 10620 Gage Rd. and they will feed them, if they don't have
anywhere to live they will find them a place, called on all the other churches to feed the
hungry in this time of need
Marty Craig 195 N. 7t" Beaumont TX
Spoke on behalf of the Mary Howell Garden Club, they have a great deal of concern in
regards to the Tyrrell Park Recreational Center, stated the building is very valuable from a
historic point of view, went on to talk about the building and how it was built and what it was
built with, stated the building needs to be preserved, especially the roof, it needs to be
repaired and dried if nothing else, if grants etc., can be secured then suggested that
council do that, if we don't know where we came from, we won't know where we are going
Blanchie Mari Hebert 2426 Emile Beaumont TX
Spoke to Council regarding young transients living in an ally across from her home, asked
that council do something to fix the pot holes and put a light in the ally on Bolivar/Emile,
stated she was threatened by one of the youngsters that's living in the ally
Vernon Durden 2110 Westbury Rd. Beaumont TX
Commented on Lamar University and their homecoming on Saturday, also mentioned the
Investiture Ceremony that will be held at the Montagne Center on November 7, 2013 at
3:00 p.m.
Open session of meeting recessed at 3:10 p.m.
EXECUTIVE SESSION -
Consider matters related to employment, evaluation and duties of a public officer
or employee in accordance with Section 551 .074 of the Government Code to wit:
City Manager— Kyle Hayes
City Attorney— Tyrone Cooper
City Clerk — Tina Broussard
There being no action taken in Executive Session, Council adjourned.
dio available pon request in the City Clerk's Office.
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,1 Minutes—October 15,2013