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HomeMy WebLinkAboutRES 13-211 RESOLUTION NO.13-211 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute a Professional Services with H. W. Lochner, Inc., of Kansas City, Missouri, in the amount of $141,600 to update the Beaumont Municipal Airport Development Plan. The Agreement is substantially in the form attached hereto as Exhibit "A" and made a part hereof for all purposes. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 24th day of September, 2013. to 164 '/� - a or Beck Y Y Ames - 1, i ,fill X ENGINEERING SERVICES CONTRACT STATE OF TEXAS COUNTY OF JEFFERSON CITY OF BJ--'AUI\40N'I' CONTRACT FOR AIRPORT DEVELOPMENT PLAN BEAUMONT MUNICIPAL AIRPORT SECTION I This Agreement made and entered into in Beaumont,Jefferson County,Texas between the City of Beaumont, a Municipal Corporation in the State of Texas, hereinafter termed "City", and H.W.Lochner,Inc.,duly licensed,and practicing under the laws of the State of Texas,hereinafter termed "Engineer", said Agreement being executed by the City pursuant to the City Charter and Ordinances and Resolutions of the City Council, and by said Engineer for Engineering Services hereinafter set forth in connection with the above designated Project for the City of Beaumont. The City is awarding this contract in accordance with the State of Texas Government Code 2254, Professional and Consulting Services. I. General A. Detailed Project Description The City of Beaumont will update the Airport Development Plan for the Beaumont Municipal Airport as further defined in Attachment"A". B. The Engineer shall not commence work on this proposed Project until he has been notified in writing to proceed. C. The Engineer,in consideration for the compensation herein provided,shall render all professional services necessary for the development of the Project to completion,as provided in this Agreement. EXHIBIT "A" Basic Services The Engineer shall perform the following basic services under this Conti-act as described in Attachment "A", Project Description and Scope of Work. The Engineer shall: I. Meet with City officials to determine the City's requirements for the Project. 2. Verify field survey, field investigation and measurements provided by the City, 3. Furnish the City with five(5)copies of The Airport Layout Plan(ALP),three sets of final ALP plans, and one (1) CD-ROM containing electronic files of the narrative report and full set of AutoCAD file of a version compatible to the City's license. 4. Furnish any additional information as may be listed in the Project description (Attachment A). 5. Meet with City staff to discuss any proposed adjustments. Additional Services All work that will be performed by the Engineer at the request of the City that is described in, this paragraph and not included in the paragraphs above shall constitute Additional Services. Additional Services shall include, but are not limited to the following: A. Services required by the City in any litigation or other controversy as an expert witness, including actual testimony time, stand-by waiting time, preparation of engineering data and reports or depositions and consulting with the City or its attorney. B. Preparation of any special reports, applications for pertnits or grants and appearances before any regulatory agencies or public hearings not included in Section II.A.4. C. Any revisions of previously approved work. D. Any travel and subsistence to points other than Engineer's or City's Offices,Project site, and not depicted in Attachment"A". E. Preparation of exhibits. F. Additional services due to significant changes in scope of the Project or its design 2 including but not limited to changes in size, complexity, or character of services as agreed to by both parties. G. Providing services after issuance of Letter of Acceptance from the City. IV. Coordination A. The Engineer shall hold monthly conferences or as deemed necessary with the Director of Public Works or his representatives to the end that the Project as developed shall have the full benefit of the City's experience and knowledge of existing needs and facilities,and be consistent with its current policies and standards. To assist the Engineer in this coordination, the City shall make available for the Engineer's use in planning and designing the Project all existing plans, maps, field notes, statistics, computations, and other data in its possession relative to existing facilities and to this particular Project, at no cost to the Engineer. However,any and all such information shall remain the property of the City and shall be returned if instructed to do so by the Director of Public Works, B. The Director of Public Works/Capital Projects Manager will act on behalf of the City with respect to the work to be performed under this Agreement. He/She shall have complete authority to transmit instructions,receive information,interpret and define the City's policies and decisions with respect to materials, equipment, elements and systems pertinent to Engineer's services. C. The City will give prompt written notice to the Engineer whenever the City observes or otherwise becomes aware of any defect in the Engineer's services or any development that affects the scope or timing of Engineer's services. D. The City shall seek approvals and permits from all governmental authorities having jurisdiction over the Project and such approvals and consents from others as may be determined to be necessary by the City for the completion of the Project. The Engineer will provide the City reasonable assistance in connection with such approvals and permits such as furnishing of data compiled by the Engineer pursuant to other provisions of the contract,but shall not be obligated to develop additional data, prepare extensive reports or appear at hearings or the like unless compensated therefore under other provisions on this contract. E. The Engineer shall promptly report, in writing, to the City any development that would affect the scope or timing of the Project. V. Fee Schedule A. General For and in consideration of the services to be rendered by the Engineer in this Agreement, the City shall pay and the Engineer shall receive the compensation hereinafter set forth for the Engineer's services described in Sections 11, Ill, and IV. 3 I3. Engineering Services The basis of compensation for Engineering Services including Additional Services shall be a lump sum as noted in Exhibit 1 of Attachment"A.". The basic fee shall not exceed ' 141,600. VI. City Payments A. Payments shall be made to the Engineer based on the several phases as described above and in accordance with the following: 1. Ninety-five percent(95%)oftbe amount due the Engineer for work performed in each phase shall be payable on a monthly basis. 2. The remaining five percent(5%)shall be paid at the completion of each phase. B. Payment shall be made within thirty (30) days after submittal of the request for payment for work performed. Payment shall be considered past due forty-five (45) days after submittal. C. A past due charge of 1.0 percent per month will be added to all statements past due for more than forty-five(45) days. 1). The City reserves the right to make an audit of charges claimed for this contract for services. VII. Revisions to Drawings and Specifications The Engineer shall make,without additional expense to the City over and above the basic fee, such revisions to the Final Phase as may be required to meet the needs of the City. After approval of the Final Phase by the City,any revisions,additions,or other modifications made at the City's request that involves extra services and expenses to the Engineer shall be subject to additional compensation to the Engineer for such extra services and expenses. VIII. Ownership of Documents All documents including the original drawings,estimates,specifications,field notes and data, will remain the property of the Engineer as instruments of service. However, it is to be understood that the City shall have free access to all such information with the right to make and retain copies of drawings and all other documents including field notes and data. Any reuse without specific written verification or adaptation by Engineer will be at City's sole risk and without liability or legal exposure to Engineer. IX. Termination 4 Eithcr party to this Agreement may terminate the Agreement by giving the other thirty (30) days notice in writing and in accordance with the following procedure: A. Upon delivery of such notice by either party to the party,and upon expiration of the thirty day period, the Engineer shall discontinue all services in connection with the performance this Agreement and shall proceed to cancel promptly all existing orders and contracts insofar as such others or contracts are chargeable to this Agreement. As soon as practicable after receipt of notice of termination,the Engineer shall subn-lit a statement, showing in detail the services performed under this Agreement to the date of termination. The Owner shall then pay the Engineer promptly that proportion of the prescribed charges which the service actually performed under this Agreement that is applicable and useable of this Project, less such payments on account ofthe charges as have been previously made. Copies of specifications prepared under this Agreement shall be delivered to the City when and if this Agreement is terminated, but subject to the restrictions, as to their use, as set forth in Section VIII. B. Failure by the Engineer to comply with the submittal of the statement,and documents as required above shall constitute a waiver by the Engineer of any and all rights or claims to collect any monies that the Engineer may rightfully be entitled to for services performed under this Agreement. X. Engineer's Warranty The Engineer warrants that he has not employed or retained any company or person other than a bona fide employee working solely for the Engineer to solicit or secure this Contract, and that he has not for the purpose of soliciting or securing this Contract paid or agreed to pay any company or person,other than a bona fide employee working solely for the Engineer,any fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of this contract not previously disclosed to the City_ XI. Equal Employment Opportunity The Engineer agrees to follow the City's Minority Business Enterprise Policy. XII. Assigmnent or Transfer of Interest The Engineer shall not assign or transfer its interest in the Contract without the prior written consent of the City. XIII. INDEMNIFICATION/LIABILITY THE ENGINEER SHALL SAVE HARMLESS THE CITY FROM ALL CLAIMS AND LIABILITY DUE TO ACTIVITIES OF HIMSELF, HIS AGENTS, OR EMPLOYEES, PERFORMED UNDER THIS CONTRACT AND WHICH RESULT FROM AN ERROR, OMISSION, OR NEGLIGENT ACT OF THE ENGINEER OR OF ANY PERSON EMPLOYED BY THE ENGINEER. THE ENGINEER SHALL ALSO SAVE HARMLESS THE:CITY FROM ANY AND ALL EXPENSES,INCLUDING ATTORNEY FEES WHICH 5 MIGHT BE INCURRED BY T14E CITY IN LITIGATION OR OTHERWISE RESISTING SAID CLAIM OR LIABILITIES WHICH MIGHT BE IMPOSED ON THE CITY AS RESULT Of SUCH ACTIVITIES BY THE ENGINEER,HIS AGENTS,OR EMPLOYEES. The Engineer shall, within one week after signing the contract and before any work shall start, furnish the City with certificates of insurance naming the City as additional insured satisfactory to the City indicating the existence of Statutory Workmen's Compensation Insurance, and comprehensive General Liability Insurance and Professional Liability. Such insurance shall be at the Engineer's expense. The limits shall be as follows: Comprehensive General Liability and Auto Liability Insurance shall not be less than $250,000.00 per incident/$500,000.00 per occurrence. These ceitifcates shall contain a provision that the City shall be notified thirty (30) days before cancellation of the insurance. The Engineer shall maintain such insurance in force during the life of the contract and no modification or change of insurance carriage and provision shall be made without thirty (30) days written advance notice to the City. XIV. Estimates of Cost Since the Engineer has no control over the cost of labor, materials or equipment or over the contractor's methods of determining prices,or over competitive bidding or market conditions, his opinions of probable Project Cost or Construction Cost provided for herein are to be made on the basis of this experience and qualifications and represent his best judgment as a design professional familiar with the construction industry but the Engineer cannot and does not guarantee that proposals,bids or the construction cost will not vary from opinions of probable cost prepared by him. XV. Interest in City Contracts Prohibited No officer or employee of the City shall have a financial interest, direct or indirect, in any Contract with the City, or shall be financially interested, directly or indirectly, in the sale to the City of any land, materials, supplies or service,except on behalf of the City as an officer or employee. XVI. federal Requirements A. Agency Concurrence. Signature of a duly authorized representative of Agency in the space provided on the signature page hereof does not constitute a commitment to provide financial assistance or payments hereunder but does signify that this Agreement conforms to Agency's applicable requirements. B. Audit and Access to Records. for all negotiated contracts and negotiated modifications (except those of$10,000 or less), Owner, Agency, the Comptroller General, or any of their duly authorized representatives, shall have access to any books, documents, papers, and records of the Engineer which are pertinent to the Agreement, for the purpose of making audits, examinations, excerpts, and 6 transcriptions. Engineer shall maintain all required records for three years after final payment is made and all other pending matters arc closed. Z:� C. Restrictions on Lobbying. Engineer and each Consultant shall comply with Restrictions on Lobbying (Public Law 101-121, Section 319) as supplemented by applicable Agency regulations. This Law applies to the recipients of contracts and subcontracts that exceed $100,000 at any tier under a Federal loan that exceeds $150,000 or a Federal grant that exceeds $100,000. If applicable, Engineer must complete a certification form on lobbying activities related to a specific Federal loan or grant that is a funding source for the Agreement. Each ties• certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract,grant,or any other award covered by 31 USC 1352. Each tier shall disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Certification and disclosures are forwarded from tier to tier up to the Owner. Necessary certification and disclosure forms shall be provided by Owner. D. Suspension and Debarment. Engineer certifies, by signing this Agreement, that neither it nor its principals are presently debarred,suspended,proposed for debarment, declared ineligible,or voluntarily excluded from participation in this transaction by any Federal department or agency. Engineer will not contract with any Consultant for this project if it or its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. Necessary certification forms shall be provided by the Owner, XVIL Entire Agreement This Agreement represents the entire and integrated Agreement between the City and Engineer and supersedes all prior negotiation, representatives, or agreements, either oral or written. This Agreement may be amended only by written instrument signed by both the City and Engineer. 7 SECTION 2 IN WITNESS WHEREOF,the City of Beaumont has lawfully caused these presents to be executed by the hand of the City Manager of said City, and the corporate seal of said City to be hereunto affixed and this instrument to be attested by the City Clerk, and the Engineer,authorized Vice President, does now sign, execute and deliver this document. Executed on this day of , A.D. 2013. Attest: H.W. Lochner, Inc. By Title Attest: CITY OF 13EAUMONT By City Manager ATTACHMENT A LOCHNER H.W. Lochner, Inc. 903 East 104t"Street Suite 800 Kansas City,MO 64131 T 816.363.2696 September 10, 2013 F 816.363.0027 www.hwlochner.com Ms. Brenda Beadle Capital Projects Manager 801 Main Street, Suite 200 Beaumont, TX 77704 RE: Beaumont Municipal Airport (BMT) Airport Development Plan Update Proposed Draft Scope of Services Lochner Opp. No. 000009095 Dear Brenda: We appreciate the opportunity to provide a proposal to update the Airport Development Plan for the Beaumont Municipal Airport (BMT), hereinafter referred to as the `Project.' The City of Beaumont, Texas, hereinafter referred to as the'Sponsor', owns and operates the airport. The fee and bulleted list of scoping items shall also include an update to the Airport Layout Plan (ALP), as well as an obstruction survey provided under a separate proposal from our partner, Woolpert, Inc., Dallas, TX. The purpose of the Project is to: • Identify airport users and establish a baseline of operational activity including both based airplanes and annual operations • Survey airport users, tenants and businesses to establish facility needs to serve users and to evaluate BMT's competitive standing within the Beaumont/Port Arthur airport market • Prepare demand forecasts to determine the future operational tempo of the airport • Provide development alternatives within the terminal area to accommodate current and potential piston and turbine aircraft users • Establish a 0-5 year Capital Improvement Program including recommended projects and probable costs Our planned project approach is as follows: A. PRELIMINARY SERVICES 1. The Consultant will coordinate and attend 1) a visit to the airport to discuss issues and facts related to the proposed Project and 2) a scoping meeting with the Sponsor to formulate the project's elements, tasks, meeting schedule and deliverable product type. This task will also include development of the preliminary Project manhour budget and fee schedule. LOCHNER Brenda Beadle September 10, 2013 Page 2 B. AIRPORT DEVELOPMENT PLAN Element 1 — Existing Conditions Task 1.1- Establish Planning Advisory Committee (PAC) and Project Kickoff Meeting An initial meeting will be held with the Sponsor to discuss the goals and objectives of the study and to outline the process that will be used throughout the project. Lines of communication will be established among the Sponsor, FBO, Consultant and TxDOT. Initial information about the project will be obtained and goals and objectives of the study will be discussed with the Sponsors' officials and airport stakeholders. Task 1.2 -Airport Site Visit The Consultant will conduct a site visit to gather pertinent data, interview airport management and patrons, take photographs, as well as visit city and county offices to gather pertinent airport information_ Task 1.3 - Review/Confirm Existing Data Existing data pertaining to airport activity and local socio-economic characteristics will be assembled from local, state and federal sources to provide a basis for updating the forecasts of aviation demand for the airport. This task will include an evaluation and confirmation of the following airport items based on data collected as part of the previous Airport Development Plan: • Airport Setting • Airport Role • Management Structure • Airport Services • Fees, Rates and Charges • Historic Background • Airfield Facilities • Applicable Design Standards/Non-Standard Conditions • Terminal Area Facilities • Airspace System • NAVAIDS • Local Area Airports • Airport Environs and Local Land Use • Climatic Characteristics Information contained within the previous Airport Development Plan report will be used to the extent possible for this Project in order to reduce the fee estimate for this Element. � m��� �-=� QLJ0 ��� ��� ��N �=� m�=� n�°� 0��i 0�� ��� 0��� Brenda Beadle September 1O. 2O13 Page Task 14 ' Operational Activity The Consultant will summarize historic airport activity and current based aircraft, general aviation, air taxi, helicopter and military operations, as well as identify the airport's critical design aircraft. This information will be used to establish a baseline of operational and based aircraft activity in order tn provide updated operational projections unportofE|ornan(2—I]omaDd Fonaoon1S. Task 16 - Local SockJ-EcomomiuCharacteristics The Consultant will detail Jefferson County's population trends, age characteristics, median household and per capita income(PCI), labor force participation and industrial employment This updated information will be used 10 provide useful data in projecting bomedain:naft, and annual aircraft operations oe part of Element 2—Demand Forecasts Task 1.6—AirportTenant. Transient and Business User Survey The Consultant will prepare an on-line survey for tenants, transient users, as well as business users. This task will include the following components: • Survey Design and Planning • Development of Tenant, Transient and Business User Lists • Questionnaire Design * Loading nf Survey onto VVebmite ° Follow-Up OfNon-Respondents * Checking and Analysis ofResponses ° Reporting and Presentation ofFindings Element 2 -Demand Forecasts The Consultant will prepare aviation demand forecasts for BMT based upon updated operational data collected as part of Element I —Existing Conditions for the short (2014-2019), intermediate (2O20-2025), and long-range (202G-20J4)time frames. Task 2.1 - General Aviation / c±ixih/ Forecasts Preparation of the demand forecasts, including o discussion offactors affecting future fonecaot, involves evaluation of past and present operational conditions, independent statistical projections and the use of informed professional judgment. Local and FAA- registered LOCHNER Brenda Beadle September 10, 2013 Page 4 aircraft information and other sources, along with local socioeconomic data, will be utilized to generate long-range forecasts for BMT. A preferred forecast, as recommended to the Sponsor, will be utilized to determine the updated future airfield and terminal area facility needs to accommodate projected aircraft and operational demand as discussed in Element 3— Facility Requirements. The Consultant will prepare 20-year forecasts which will include the following: • Based Aircraft/Fleet Mix • Annual Operations • Air Taxi/Air Charter Operations • Aircraft Fleet Mix • Annual Instrument Approaches (AIA) • Future Critical/Design Aircraft Sponsor and TxDOT concurrence and approval of the preferred forecasts, as well as future critical aircraft, will be needed prior to continuing with Element 3 of the Project— Facility Requirements. Element 3 -Facility Requirements Facility requirements for BMT, based on updated demand forecasts, will be identified by phase (short, intermediate and long-range). Task 3.1 -Airfield Facility Requirements This task will include an evaluation and confirmation of the following airfield facility needs based on data collected as part of the previous Airport Development Plan, as well as the updated demand forecasts for this Project. They include: • Airfield Dimensional Criteria • Runway Length Requirements • Taxiway Requirements • Airfield Pavement Requirements • NAVAID requirements • Marking, Lighting and Signage Requirements • Airspace Requirements Task 3.2 - Terminal Area Facility Requirements This task will include an evaluation and confirmation of the following terminal area facility needs based on data collected as part of the previous Airport Development Plan, as well as the updated demand forecasts for this Project. They include: LOCHNER Brenda Beadle September 10, 2013 Page 5 • Peak Period Activity • Passenger Terminal Building • Auto Parking Requirements • Hangar Requirements • Apron and Tie-Down Requirements • Support Facility Requirements (e.g., fueling, maintenance & equipment facilities) Task 3.3- Trigger Points for Facility Expansion The Consultant will summarize the trigger points that will influence completion of recommended capital improvements throughout the 20-year planning period which are based on the demand forecasts projections and the facility requirements analysis. Task 3.4 - Drainage Evaluation This task will include an evaluation and confirmation of the drainage improvements completed since the previous Airport Development Plan and be completed at the direction of the Sponsor, if needed, as the facility needs are established. The facility needs will potentially impact the stormwater management as facilities are built and/or improved in order to meet projected aviation demand (e.g., hangar,taxilane and apron construction, as well as taxiway reconstruction). This task will include the following items: • Review Existing Watershed Documents • Review Existing Drainage Patterns and System Inventory • Stormwater Quantity Review (e.g., Hydrologic Analyses) • Hydraulic Modeling (As needed) • Determination of Impacts Based on Facility Improvements • Preliminary Sizing of Storm Drainage Elements as They Relate To The Proposed Airfield and Terminal Area Facility Needs. Reconstruction of the parallel taxiway along with T-hangar and clear span/box hangar construction have the potential to increase and/or decrease runoff from of the site. However, new development typically increases stormwater runoff potential. A key consideration of the drainage evaluation would include: • Discussion of possible construction sequencing and/or site development strategies because the possibility of completing improvements will impact previously completed drainage improvements following the previous Airport Development Plan. Element 4-Development Alternatives Task 4.1 -Airfield/Airside Development Alternatives Based upon the recommendations of the airfield facility requirements established in LOCHNER Brenda Beadle September 10, 2013 Page 6 Element 3, this task will involve the evaluation and confirmation of runway/taxiway development alternatives and land acquisition needs based on proposed improvements developed as part of the previous Airport Development Plan, as well as the updated facility requirements for this Project. These alternative development options will be approved by the Sponsor and encompass size, location, siting and configuration of the following airfield facilities: • Runway System/Taxiway System • Property Acquisition Task 4.2 -Terminal Area/Landside Development Alternatives Based upon the recommendations of the terminal area facility requirements established in Element 3, this task will involve the evaluation and confirmation of T-hangar and clear span/box hangar development alternatives based on proposed improvements developed as part of the previous Airport Development Plan, as well as the updated facility requirements for this Project. These alternative development options will be approved by the Sponsor and encompass size, location, siting and configuration of the following terminal area facilities: • Aircraft Hangars and Taxilanes • Clear Span/Box Hangar Apron • Support Facilities(e.g., fueling, maintenance & equipment facilities) • On-Airport Land Uses Element 5-- Update Layout Plan Drawings The Consultant will provide a set of Airport Layout Plans (ALP) in accordance with the guidelines established in FAA Advisory Circular(AC) 150/5070-68, Airport Master Plans, as amended. The ALP will also conform to the requirements of the TxDOT, Aviation Division. The ALP update will include the following sheets: • Airport Layout Drawing • Airspace Drawing • Inner Portion of the Approach Surface Drawing(s) • Terminal Area Drawing • Land Use Drawing • Airport Property Map The ALP approved in 2008 developed as part of the previous Airport Development Plan will serve as the basemap and base drawings for this Project. The aerial imagery collected as part of the obstruction survey will also be used as the updated base map for this task. The update to LOCHNER Brenda Beadle September 10, 2013 Page 7 the ALP will include a depiction of proposed airfield and/or terminal area needs, as well as land acquisition recommendations, determined as part of Elements 3 and 4. Element 6—Capital Improvement Program The capital improvement program (CIP) will include the recommended capital improvement development projects, as well as their associated probable costs, that are based upon the findings of updated facility requirements and development alternatives completed as part of Elements 3 and 4. Task 6.1 - Establish Capital Improvement Program (CIP) The Consultant will complete a comprehensive schedule of recommended capital improvement projects for each phase of the 20-year planning period. The CIP will be utilized to establish project priorities. Phase 1 (0-5 year) capital improvements will be outlined by year and will be based on the 5-year CIP generated by the Sponsor and TxDOT and agreed to in January 2013 pursuant to the exemption of use of mineral revenue at the airport. Recommended projects occurring during Phase 11 (6-10 year) and Phase III (11-20 year)will be based on proposed airfield and/or terminal area needs, as well as land acquisition recommendations, determined as part of Elements 3 and 4. Task 6.2 - CIP Development Costs The CIP cost estimates will be based upon current (2013) dollar value without consideration being given to inflation in latter development phases. Proposed development cost estimates will be generated based upon unit prices that correspond to the breadth and size of the particular capital improvement. Additionally, development costs will take into consideration the unit costs as they relate to the Beaumont and Jefferson County region. Lastly, CIP cost estimates will include a distribution of costs for each year and project including the estimated Federal, state and local share of financial responsibility. As with the 0-5 year CIP, development costs for the 0-5 year period will be based on the CIP generated by the Sponsor and TxDOT in January 2013 pursuant to the exemption of use of mineral revenue at the airport. Task 6.3 - CIP Funding Sources This task will include an evaluation and confirmation of the following funding sources based on data collected as part of the previous Airport Development Plan and current federal and state guidelines: • Airport Improvement Program's (AIP) o Non-Primary Entitlement(NPE) o Discretionary Funding • TxDOT Grant Programs LOCHNER Brenda Beadle September 10, 2013 Page 8 o Routine Airport Maintenance Program (RAMP) o Hangar Program • Local Funding Task 6.4 -Cash Flow Analysis The updated cash flow analysis will involve the past five year period of operating expenses and airport revenues to gauge future potential of the Sponsor to fund local matches for future capital improvements. This task will include the most recent cash flow analysis as provided to the Consultant by the Sponsor. Element 7-Documentation and Deliverables Task 7.1- Final Draft Report Comments received regarding working papers from the Sponsor and TxDOT will be incorporated in a final draft report. Following review and comment and receipt of written comments on the final draft narrative report from the Sponsor, copies will be submitted to TxDOT for review. The Consultant will allow two weeks for TxDOT review of the final draft report at the direction of the Sponsor. Three (3) copies will be submitted for review by the Sponsor and two (2) copies for TxDOT. Task 7.2- Deliverable Product Following review and acceptance of the final draft report by the Sponsor and TxDOT, as well as approval of the ALP by TxDOT, the Consultant will prepare final deliverable narrative reports within 30 calendar days of receipt of Sponsor and TxDOT acceptance and approval. f=ive (5)copies of the accepted report will be printed and submitted to the Sponsor. Each final report will contain reduced copies of the ALP drawings. In addition, three (3) full-size sets of the approved ALP drawings will be submitted to the Sponsor. One (1) CD-ROM containing electronic files of the narrative report and ALP drawings, as well as a full ALP set in AutoCAD will be submitted to the Sponsor. Two (2) copies of the final report and one (1) set of ALP drawings will be submitted to TxDOT. Also, a CD-ROM containing PDF versions of the narrative report and ALP drawings, as well as a full ALP set in AutoCAD will be submitted to TxDOT. Element 8-Coordination and Meetings Task 8.1- Project Coordination The Consultant will coordinate with the Sponsor throughout the course of the study. The Consultant will conduct up to three (3) meetings with the Sponsor, including a meeting to establish the Project approach and Scope of Services, and provide for meeting arrangements and notices. The Consultant will conduct the briefings, arrange the facility, prepare notices, prepare sign-in materials and prepare written responses to committee LOCHNER Brenda Beadle September 10, 2013 Page 9 and/or public queries regarding the development plan's conclusions and/or recommendations. Meeting Type Topic of Meeting Preliminary Meeting Project Approach/Scoping No. 1 Elements 1, 2 and 3 No. 2 Elements 4, 5 and 6 The Consultant will also submit working papers to the Sponsor and TxDOT for review and evaluation of the study conclusions and recommendations for each element of the development plan in advance of a scheduled meeting with the Sponsor. Three (3) copies of the working paper will be submitted to the Sponsor and two (2) copies will be submitted to TxDOT approximately seven days prior to each of the scheduled Sponsor meetings. Working Paper Element(s) No. 1 Nos. 1, 2 and 3 No. 2* Nos. 4, 5 and 6 (`) Includes the ALP Submittal to the Sponsor and TxDOT C. OBSTRUCTION SURVEY See Woolpert, Inc., proposed Scope of Services and fees to conduct the obstruction survey in the attached proposal. D. PROJECT SCHEDULE A. Preliminary Services As Required B. Update Airport Development Plan and Layout Plan 270 Calendar Days from receipt of NTP E. COMPENSATION SCHEDULE See Exhibit I, Planning Services—Cost Breakdown, on the following page. LOCHNER Brenda Beadle September 10, 2013 Page 10 EXHIBIT I PLANNING SERVICES.COST BREAKDOWN UPDATE AIRPORT DEVELOPMENT PLAN,LAYOUT PLAN AND COMPLETE OBSTRUCTION SURVEY BEAUMONT MUNICIPAL AIRPORT(BMT) BEAUMONT,TEXAS Principal Project Airport Airport Classification: in Charge Manager Planner Engineer Technician Hourly Rate: $197 $153 $123 $118 $64 A. PRELIMINARY SERVICES 1.Projecl Formulation 48 8 24 16 0 0 Total = $7,215 $1,575 $3,672 $1,968 $o $0 Pr8ljniinaryServrcesSdbtotat B. DEVELOPMENT PLAN AND ALP UPDATE I.Existing Conditions 126 2 32 90 0 4 Total = $16,616 $394 $4,696 $11,070 $0 $256 2.Demand Forecasts 82 2 16 60 0 4 Total = $10,478 $394 $2,448 $7,380 $0 $256 3 Facility Requirements 86 2 8 46 24 4 Total = $10,610 $394 $1,224 $5,904 $2,832 $256 4.Alternatives Analysis 72 2 6 48 0 16 Total = $8,240 $394 $918 $5,904 $0 $1,024 5.Update Airport Layout Plan 94 2 16 48 4 24 Total ; - $10,754 $394 $2,448 $5,904 $472 $1.536 6.Capilai Improiemenl Program 94 2 18 32 24 18 Total $11.060 $394 $2,754 $3,936 $2,832 $1,152 7.DocumeTAsI it and Deliwrables 56 2 6 32 0 16 Total = $6,272 $394 $918 $2,936 $0 $1,024 8.Coordination and Meetings 74 2 32 32 a 0 Total = $10,170 $394 $4,896 $3,936 $944 $0 9.Out-of-pocket Expenses Total -- $7,878 'Includes airfare,rental car,meals,lodging,as well as materials and supplies Dexelgptnent?(aq$dd AL'11p($gte C. OBSTRUCTION SURVEY Woolpert,!nc.,Dallas,TX 8 0 0 0 8 0 Total = $42,300 $0 $0 $0 $o $0 i i?bslruCbonSunt4YSubiOtattt 3+d9„ �, 3 t ,�- � ch} ? } .l ; r, �i.�✓� �'�*n�r�^R.� ���r-,t�.;��Q,.S.�' ��.y"l�.Cr�4_ i3��$+Y,L�� �,,gn$''��a��l`. �'�`a�.r'� � �''"•' Employee Principal Protect Airport Airport Classification in Charge Manager Planner Engineer Technician Hourly Rate $197 $153 $123 5116 WA Total Hours 24 168 406 60 86 Per Classification LOCHNER Brenda Beadle September 10, 2013 Page 11 Thank you for allowing Lochner to advise the city regarding this proposed Project. We look forward to discussing these scoping items in greater detail as we move forward with the planning process. In the meantime, please do not hesitate to contact us at 800.748.8276 should you have any questions or comments. Very truly yours, LOCHNER de'.�J A Mike Waller, CM Senior Associate Attachment cc: Michelle Hannah, TxDOT (via email) Jason Knipp, Lochner(via email) Steve Harris, Lochner(via email)