HomeMy WebLinkAboutPACKET JUN 07 1983 CONSENT AGENDA
JUNE 7, 1983
* Approval of Minutes.
a. A resolution letting contracts for demolition of three
condemned houses.
b. A resolution authorizing Change Order No. 1 to the contract
for construction of a covered play area on Magnolia Park.
r ,
INTER-OFFICE MEMORANPUI
CITY OF BEAUMONT, TEXAS
Date June 3, 1983
To Mayor and City Council
=rom Acting City Manager
Subject Demolition Contracts
COMMENT:
This resolution would let contracts for the demolition of three
condemned dilapidated buildings at a total cost of $4,175.00
based on the lowest of the bids received on June 1.
The bids recommended for acceptance are as follows:
D. M. Williams, for demolition of building at
992 Avenue A, $875.00.
Ace Clark Construction Co. , for demolition of
building at 3434 Glenwood, $1 ,800.00.
Ace Clark Construction Co. , for demolition of
building at 2775 San Antonio, $1,500.00.
Bids were received from five firms ranging up to $2,950 on the
structure at 992 Avenue A, $3,950.39 on the structure at 3434
Glenwood, and $3,150 on the structure at 2775 San Antonio.
Bids were taken also on the demolition of a building at '55C
Brockman but this building was deleted from the letting after
it was demolished by the owner.
BID REVIEW
Environmental Control
Date: June 1 , 1983 Bid Opeining
992 550 3434 2775
Locations 1. Avenue A 2. Brockman * 3• Glenwood 4. San Antonio 5•
Trax $1,310.00 -- $2,230.00 $1,865.00
I- Enterprise '
Ace Clark 1,050.00 550.00 1,800.00 1,500.00
2. Const. Co.
J.R. 2,950.00 -- 3,150.00 3,150.00
3. Plake, Inc
0
j)
Elk 950.00 975.00 3,950.39 1,950.25
4. Const. Co.
D.M. 875.00 -- 2,802.71 1 ,551 .96
S,Williams
6.
7.
8.
Recommendations:
*Dropped from Bid Packet due to owner compliance.
s _
INTER-OFFICE MEMORANDUM
CITY OF BEAUMONT, TEXAS
Date June 3, 1983
10 Mayor and City Council
From Acting City Manager
Subject Contract Change Order for Covered Play Area
COMMENT:
This resolution would authorize a two-part change order to the
contract for construction of the Magnolia Park covered play area
to provide for a-dditional excavation and fill as well as some
structural alterations to the foundation required by conditions
at the construction site.
The changes would add $4,933.81 to the contract including
$3,680 for trenching to remove accumulated subsurface water and
dry out the site and the additional excavation and fill required
for a compacted 18-inch sand-clay base, and $1 ,253.81 for alteration
of the size and locations of footings.
The need for the additional work was discovered in the process of
drilling for the foundation.
The additions would increase the amount of the contract with D &
H Construction Co. from $30,826 to 535.759.81 .
A G E N D A
REGULAR SESSION OF THE CITY COUNCIL
JUNE 7, 1983
CITY COUNCIL CHAMBERS
1:15 P.M.
* Invocation.
* Pledge of Allegiance.
* Roll call .
* Proclamations.
* Consent Agenda.
1. An ordinance annexing 75.03 acres of land west of the city limits
on the south side of Washington Boulevard.
2. A resolution authorizing purchase of shelving for the service center
on Lafin Drive.
3. A resolution authorizing purchase of sewer pipe. '
4. A resolution expressing the Council 's intent to provide funds for '
the Beaumont Convention and Visitors Bureau during FY '84 from re-
venues from the Hotel-Motel Room Occupancy Tax.
5. A resolution authorizing an amendment to the agreement between the
City and Allright Beaumont Company regarding parking control on
Civic Center Complex parking lots.
6. A resolution authorizing the purchase of oyster shell .
7. A resolution accepting the work performed under a contract with
E. R. Dupuis Concrete Company for Stagg Drive improvements and
authorizing final payment to the contractor.
8. A resolution authorizing an amendment to the professional services
contract with Freese and Nichols, Inc. , consulting engineers, to
provide for an engineering study and report on the water distri-
bution system.
* A public hearing for consideration of a proposal for issuance by
the Beaumont Housing Finance Corporation of up to $350,000 in tax
exempt bonds for the Virginia Village Venture multi-family housing
development for low and moderate income tenants.
9. A resolution authorizing and approving the issuance by the Beaumont
Housing Finance Corporation of tax exempt obligations in the maxi-
mum aggregate face amount of $350,000 to provide financing for a
multi-family residential development to be owned and operated by
Virginia Village Venture for persons of low and moderate income.
f
Council Agenda
June 7, 1983
Page 2
* A public hearing on dilapidated structures.
10. An ordinance declaring certain dilapidated structures to be public
nuisances and ordering their repair or removal .
* A public hearing to consider proposed changes in the manner of
electing the City Council .
Other business.
Hear citizens.
Adjourn.
s
INTER-OFFICE MEMORANDUri.
CITY Of BEAUMONT, TEXAS
Dote June 3, 1983
10 Mayor and Council
From Acting City Manager
Subject Annexation Ordinance
COMMENT:
The annexation ordinance for 75.03 acres of land west of the
city limits on the south side of Washington Boulevard is on
the agenda for final passage Tuesday following the expiration
of 30 days after publication.
The annexation is being sought by the property owners, Michael
Sykes, Gene Braquet and Mike Hogan.
The developers have announced plans to subdivide the property
into some 352 residential lots of an average size of about 55' by
110' with space designated also for park use and commercial de=
velopment.
The Planning Commission voted 5-0 in favor of the annexation.
f
`TO: City Council and Planning Commission
FROM: Planning Department
SUBJECT: Proposed service plan for requested annexation of a 75.03
acre tract owned by Michael Sykes, Gene Braquet and Mike
Hogan
* STAFF REPORT
The following basic scope of services will be provided upon annexation
of the subject property:
• Water Service.
The subject property will be provided water service from the extension
of a 12-inch water line to be extended from an existing line located
approximately 180 feet to the east in Washington Boulevard.
• Sanitary Sewer Service.
The subject property will be provided sanitary sewer service from the
extension of a 10-inch sanitary sewer which is located approximately _
240 feet to the east, in Washington Boulevard.
Extension of the water and sanitary sewer line discussed above will
require demolition and reconstruction of Washington Boulevard in
order to extend service across and beyond the L.N.V.A. Canal . These
costs would be borne by the developer.
• Storm Drainage.
All developments within the proposed annexation area will be addressed
according to specifications from the City Engineer's office. Storm
runoff from all new development will be accepted into Willow Marsh
Bayou which runs southward near the western boundary of the tracts
proposed for annexation.
• Solid Waste Collection.
Solid waste collection will follow the normal pattern for commercial
and residential areas.
• Maintenance of Publiclv Dedicated Community Facilities.
The request is on the southwest side of the point at which Washington
Boulevard crosses the LNVA Canal . Consequently, in addstion tc,
annexing the canal , the City would need to construct a bridge, either
independently or in conjunction with other governmental agencies ,
across Washington Boulevard at this point. A preliminary estimate
for the City's share is approximately $30,000.
PAGE 2
' Maintenance of Publicly Dedicated Community Facilities.
• Dedicated streets: Streets which will be dedicated by way of
subdivision plat will be maintained by the City upon acceptance
by the Director of Public Works as per the normal procedure.
• Dedicated parks or playgrounds: Any lands intended to be dedicated
for recreational purposes will receive individual review by the
Director •of Parks and Recreation as well as the Planning Department
to see that they are consistent with the City's Comprehensive Park
and Open Space Plan prior to their acceptance.
• Street lights.
Street lights in new platted subdivisions within the annexed area are
to be provided at the developer's expense as per the requirements of
the current Street Light Ordinance. The locations are determined by
the Traffic Department in conjunction with Gulf States Utilities.
• Fire and Police Protection.
Fire protection for the subject property will come from Station #6,
r 1155 Glendale. Normal police protection would be provided by patrol
L units. The area is in police patrol district 6.
PLANNING COMMISSION RECOMMENDATION
The Planning Commission recommended approval of the request
by a vote of 5 to 0 .
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INTER-OFFICE MEMORANDUAl
CITY OF BEAUMONT, TEXAS
Date June 3, 1983
To Mayor and City Council
:rom Acting City Manager
Subject Purchase of Shelving
COMMENT:
This resolution would authorize the purchase of 130 units of warehouse
shelving or the new service center enter on Lafin Drive from Turnkey Material
Handling, Inc. of Buffalo, New York at a net cost of $12,194.32.
The Turnkey bid-of $94.75 per unit was the lowest meeting the specifica-
tions.
An $82.08 bid of Norton Heights Safety Co. of Fort Worth failed to
comply with specifications for the dimensions of the shelves.
The shelving will be used for storage of fleet equipment parts.
The specifications called for 130 units, consisting of eight shelves each,
with the shelves to measure 24" by 48" and have a load bearing capacity
of at least 620 pounds per shelf.
Bids were received from 16 vendors ranging up to $263.25 per unit, but
five of the bids failed to meet the specifications.
The $12,194.32 total price for the Turnkey Materials shelving includes a
1 per cent prompt payment discount.
w!
BID OPENING DATE -_June 1 ,-1 83-
lti 0 Bealli olit 9 CITY BID NUMBER_ H-5-83-39
PAGE 1 OF 3
B I D T A B U L A T I O N
Tri Tex Zachary Co. Turnkey Matl . R & S Sales Noroton Heiqhts P. N. Carr
Machine
Houston Houston Buffalo, NY Houston Fort '•'urth IHouston
ITtr1 APPROX.
PLO. QTY. UNIT DESCRIPTION OF ITEMS BID UNIT PRICE UNIT PRICE UNIT PRICE UNIT PRICE U'JIT PRICE
1 130 each Warehouse Shelves 263.25/ 164.35/ 94.75/ 108.03/ *82.08/ 136.95/
34 222.50 21 365.50 12 317.50 14 043.90 10,670.40_ 17 ,80',.
— - *101 .82% - -
I 13 236.60
I
I
*does not meet load limit GROSS TOTAL. . . . . . . . . . . . . . 34,222.50 21 ,365.50 12,317.50 14,043.90 10,670.40 17 ,803.
LESS DISCOUNT. . . . . . . . . . . . -0- -0- 1% - 20 days -0- -0- -0
NET TOTAL. . . . . . . . . . . . . . . . 34,222.50 21 ,365.50 12,194.32 14,043.90 10,670.40 17 ,803.-
TERMS. . . . . . . . . . . . . . . . . . . . Net 30 Net 10th prox. 1%-20/Net 30 Net 15 days Net 30 Net--1 0 ci
DELIVERY. . . . . . . . . . . . . . . . . 2-3 weeks 45 days 14-21 days 4-6 weeks 30-45 days 2 weeF'-,
MEETS SPECIFICATIONS. . . . . no yes yes yes no y
DAT r ,J�a►i�� i , I ��:
BID OPENING
C, o Bea lljrl0nt CITY BID Nl1MBER__
PAGE 2 OF 3
B I D T A B U L A T I O N
Briggs-Weaver Southline A. I .M. , Inc. Penco Lone Star Storage
( Equipment Products Materials Planners
I
Beaumont Beaumont Houston Houston Beaumont Houston
lii 1 APPROX.
NO. _ QTY. UNIT ,DESCRIPTION OF ITEMS BID _ —� UNIT PRICE UNIT PRICE UNIT PRICE _UNIT PRICE UNIT PRICE HPITT Pc. r'
108.00/ *100.50/ 171 .45/ 118.00/ 11 .65/ 119.66/
1 130 each Warehouse Shelves —_ 14,040.00 _ 1 13 058.50 _ 22,288.50 151340.00 15 424.50 ! 15 555.s
i
--------- --------
i
i
GROSS TOTAL. . . . . . . . . . . . . . 14,040.00 13,058.50 22,288.50 15,340.00 15,424.50 15 ,555.
*does not meet load limit
--- — ---- --
LESS DISCOUNT. . . . . . . . . . . . -0- -0- -0- -0- -0- -0-
NET TOTAL. . . . . . . . . . . . . . . . 14,040.00 13,058.50 22,288.50 15,340.00 15,424.50 15 ,555.::
TERMS. . . . . . . . . . . . . . . . . . . . Net 30 days Net 10 days Net 10 days Net 30 days Net 30 days Net 30
DELIVERY. . . . . . . . . . . . . . . . . 3-5 weeks 7-10 days 4 weeks 2-3 weeks 6 weeks 4 week.
MEETS SPECIFICATIONS. . . . . Yes no yes yes
yes yes
V
BID OPENING DATE June 1 , 1983
0 o 'Beatiniont
alp
CITY BID NUMBER _ H-5-83-39
PAGE 3 OF 3
B I D T A B U L A T I O N
Houston Steel Pen Royal Husky Systems Standard
Equipment Handling
Houston Houston Lithonia, GA Medford, MA
APPROX. I
,iC. QTY. 1UNIT DESCRIPTION OF ITEMS BID UNIT PRICE UNIT PRICE UNIT PRICE UNIT
*178.09/ 1 ) 140.90/ 146.00/ 179.-
79.00/
1
1 each Warehouse Shelves, _ 23,151 .70 18,317.00 18980.00 231270_00
*123.00/ (2) -
15 990.00
*(1 ) - shelves not adjustable on GROSS TOTAL. . . . . . . . . . . . ... 23,151 .70 18,317.00 18,980.00 23,270.00
1-Y' centers — — - - — ------------- --- --- __
*(2) - does not meet load limit LESS DISCOUNT. . . . . . . . . . . . -0- -0- -0- 2% - 30
NET TOTAL. . . . . . . . . . . . . . . . 23,151 .70 18,317.00 18,980.00 22,813.60
TERMS. . . . . . . . . . . . . . . . . . . . Net 30 days Net 30 days Net 20 days 2% - 30
DELIVERY. . . . . . . . . . . . . . . . . 3-4 weeks 30-45 days 3-4 weeks 28-35 days
MEETS SPECIFICATIONS. . . . . no yes yes yes
INTER-OFFICE MEMORANDUIII
CITY OF BEAUMONT, TEXAS
Dote June 3, 1983
To Mayor and City Council
From Acting City Manager
Subject Purchase of sewer pipe
COMMENT:
Big State Utility Supply Co. of Lufkin was low bidder Wednesday
on furnishing some 56,000 feet of 4- , 6- , and 8-inch sanitary
sewer pipe. - -
This firm submitted an all or nothing total bid of $36,520.09,
which was lower than other total bids and also lower than any
combination of bids.
The total price of the pipe would be $36,892.88 on the combined
low unit price bids of Western Pipe and Supply Co. of Houston and
Golden Triangle Pipe and Water Supply Company of Beaumont.
Golden Triangle submitted the second lowest total bid at $37,076.
Bids were received from five suppliers with the individual total
bids ranging up to $38,843.84.
The $36,520.09 total price for the Big State Utility Supply bid
includes a 2 per cent prompt payment discount.
The pipe will be stockpiled by the Water Utilities Department
for use as needed in maintenance and in construction of extensions.
Wednesday's bid opening was the second time that bids have been
received on supplying the pipe.
In the first bidding, the purchase was awarded to Ferguson
Enterprises on low bids which were accepted April 19. When this
company was unable to furnish pipe meeting the specifications,
the order was placed with the second-low bidder, the Rohan Co. ,
on April 26. Rohan notified the city that it could not supply
the pipe at the prices quoted in its bids because of increases
in the meantime.
The bids recommended for acceptance from the rebidding exceed
the Ferguson bids by $6,725.37
The matter has been referred to the legal department for possible
action against Ferguson Enterprises.
U 1 U UI'1I11 t1(; IJA I I liiiii I , I'i
ltl D �BeC�l1110111 CIT`r BID tluMccl1 H=6-8.3-4(� -
PA
B I D T A B U L A T I O N
Western Pipe & IGolden Triangle The Marque Biq State SPI
Supply Pipe & Water Corporation Utility Suj)pl y Mun i 11,.1 1
Isupply Inc. Supple
Houston jBeaumont Houston Lufkin L,ifayLLL(�
---------------
1 APPROX.-- ---- -- --- - Ut1IT
QTY. UNIT _DESCRIPTION OF ITEMS BID UNIT PRICE PRICE U'tIT_ -PRICE I1ttIT
--- - _
1 8400 ft. 4" x 10' SDR - 35 Sewer Pipe .59 ft/ - .60 ft/ .58 ft/ 56.65 c '/
p 4,956.00 5,040.00 4_ 872.00 4 758.60
-- - -- - 1 .21 ft/ 1 .15 ft/ - - -- 1 . 19
2 8400 ft. 6" x 10' SDR - 35 Sewer Pipe 10 164.00 9,660.00 _ _92996_00 9:776. 76
- --- 2.02 ft/- r1 .90 ft/ 1 .99 ft/ 194.67 c '/
3 3200 ft. 8" x 12.5 ' SDR - 35 Sewer Pipe _6 464.00 6,080.00 _ 6,368.00 63229.44
--- -------- 2--- --�.54 ft/---- .562ft%--- --- 54.59-�;�- - - -
_- - - --- .57 ft/
4 8400 ft. 4" x 20' SDR - 35 Sewer Pipe - 4,788.00_ 4 536.00 _4 704.00 4 585.56
2------- ---- -- --2_ -- -- - - - - -
8000 ft. 6 x 20 SDR - 35 Sewer Pi e 1 .16 ft/ 11 .10 ft/ 1 .14 ft/ 111 .24 c'/
5 " '
_ p - -
9 ,280.00 __ 8,800_00_ - _9,120,00 8,899.20
-- -
- - 1 .96 ft/ X1 .85 ft/ 1-.93 ft/ 188.49 c'/
6 1600 ft. 8" x 20' SDR - 35 Sewer Pipe - , 3x136.00 ' 2 960.00 3 088.00 3 ,015.84
' I
, GROSS TOTAL. . . . . . . . . . . . . . 38788.00 37076.00 38148.00 37265.40* 38843.f34*
*All or none 745. 31
LESS DISCOUNT. . . . . . . . . . . . . 775.76
NET TOTAL. . . . . . . . . . . . . . . . 39012.24 36520.09 _
TERMS. . . . . . . . . . . . . . . . . . . . 2% - loth Net Net 2; - 10th Nct
DELIVERY. . . . . . . . . . . . . . . . . 5-7 days Stock 7 days 14 d,iys 3-4 vie eks
MEETS SPECIFICATIONS. . . . . I
INTER-OrF10E A1EMORANDU'._
CITY OF BEAUMONT, TEXAS
Date June 3, 1983
10 Mayor and Council
From Acting City Manager
Subject CVB Funding Request
COMMENT:
Pursuant to last Tuesay's work session discussion, the attached
resolution was drafted for consideration as a statment of intent
regarding a request from the Convention and Visitors Bureau. `
Spokesmen for the bureau attending the meeting discussed plans
to utilize a $52,000 bank loan for operating expenses durino
the fourth quarter of the current fiscal year and asked for some
assurance that funds from the Hotel/ Motel Room Occupancy lax
would be available in FY '84 to repay the loan.
The proposed resolution, as a response to the request, would
state the Council 's intent to provide funds from this source
in an amount exceeding $52,000.
R E S O L U T I O N
WHEREAS, the decrease in revenues from the Hotel/Motel
Occupancy Tax has resulted in a reduction of funds to be paid to t1w
Beaumont Convention and Visitor' s bureau during the final quarter of
fiscal year 1983 ; and,
WHEREAS, the Convention and Visitor' s Bureau has borrower:
Fifty-Two Thousand Dollars ($52, 000. 00 ) to finance its operations
for the remainder o1 fiscal year 1983 ;
NOW , THEREFORE, BE IT RESOLVED BY THL
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the City of Beaumont recognizes that the Convention and
Visitor' s bureau must repay the sum of Fifty-Two Thousand Dollars
($ 52 ,000 .00 ) plus interest from its budget in fiscal year 1984 anJ
the City Council of the City of Beaumont expresses its intent to
fund the budget of the Convention ana Visitor' s Bureau in an amount
grear-er than Fifty-1'wo Thousand Dollars ( $52, 000 . 00 ) for riscal ye,11
1984 , subject to the availability of tunas rrom the Hotel/Motel
Occupancy la>: .
YASSE'D BY THE CITY COUNCIL of the C j ti, of i3eau;n()nt this
t� . _ Clay 0, l
INTER-OFFICE MEMORANDUM
CITY OF BEAUMONT, TEXAS
Dote June 3, 1983
10 Mayor and Council
From Acting City Manager
Subject Amendment to Parking Lot Contract
COMMENT:
This proposed amendment to the parking lot contract with
Allright Beaumont Co.would provide for the company to control
parking on the Beaumont Public Library lot during periods of
Civic Center event-parking.
At times when the library is open, 4n Allright attendant would
limit parking on the library lot to persons using the library
and library employes.
At times when the library is closed, the lot could be used for
paid -event-parking on the same basis as the other lots.
The arrangement would offer a solution to the problem of library
users being crowded out of the lot by those attending Civic
Center attractions.
It would also make additional space available for Civic Center
event Barking as needed, such as on Friday. Saturday and Sunday
nights, when the library closes at 6 p.m.
THE STATE OF TEXAS
7 LEASE P-MENDMEN'i
COUNTY OF JEFFERSON )
41
THIS AGREEMENT made and entered into by and between the
CITY OF BEAUMONT, a municipal corporation , hereinafter
referred to as "Lessor" , and ALLRIGHT BEAUMONT COMPANY , a
Texas corporation, hereinafter referred to as "Lessee" ,
witnesseth:
WHEREAS by a certain agreement dated as of the 11th of
November, 1982 , Lessor leased to Lessee the followina described
property ( "leas- rr premises") located in the, City of Beaumont ,
Jefferson County, Texas , to-wit:
TRACT ONE : That certain automobile parking lot
located within the Civic Center Complex
(600 Main) of the City of Beaumont ,
Texas , commonly known as the "North Lot "
(containing approximatelv 400 automobile
parking spaces) , as more partiuclarly,
described in said Lease .
TRACT TWO: A tract of land beinq all of the
northeast one hundred eighty ( 180) feet
of Block 13 , original townsite of Beaumont ,
City of Beaumont , Jefferson County ,
Texas , as more particularly described in
said Lease .
40
--TRACT THREE : That certain, automobile parkinq lot
located south of City }call in the City
of Beaumont , Texas , commonly known arl
the "South Lot" (containing approximate: .:
400 automobile parking spaces ) , as more
particularly described in said Lease .
to which lease ( "Lease" ) reference is here made for al_
purposes ; and
WHEREAS Lessor and Lessee now desire to amend said
Lease in certain respeczis .
NOV. , THEREFOP.E, for and in consideration of the premise.
and the mutual agreements herein contained , Lessor an-,
Lessee herebv agree as fc_lov:Z :
1. 1 That Tract Three is nerebv amended ana ex1_'1ande_
henceforth also include tnat certain automobile
containing approximately 6; Darkinc spaces locite.:
west corner cf I:ain an_-. Collece Str°e _I _ .. C -
Je_ it'rS^.. C.OUnty , leN;` ,C: �.
Citv of Beaumont Public Library) �,hich ptjrkln(I 10t 1 :1
hereinafter referred to as the "Library Lot" when it iE�
intended that only that part, not all of Tract Three, is
meant.
1 . 2 That henceforth so long as the Library Lot is included
as part of Tract Three under said Lease, Lessee shall reasonably
seek to control automobile parking on the Library Lot in
order to limit public parking thereon to patrons and employees
of the City of Beaumont Public Library during the periods
that the library is open. Presently, the library is open
i
during the following hours:
7 : 00 A.M. to 9 :00 P.M. Monday;
7 : 00 A.M. to 9 : 00 P.M. Tuesday;
7 : 00 A.M. to 9: 00 P .M. Wednesday;
7 : 00 A.M. to 9 : 00 P .M. Thursday;
7 : 00 A.M. to 6 : 00 P .M. Friday;
7 : 00 A.M. to 6: 00 P .M. Saturday;
7 : 00 A.M. to 6 : 00 P.M. Sunday .
flours of library operation may be changed by the city upon
ten (10) days written notice to Alright. During the aforesaid
periods Lessee shall not charge anyone for parking on the
Library Lot.
1. 3 4 That except during the periods aforesaid when the
parking is to be limited to patrons and employees of the
Public Library , Lessee may, but is not obligated to, open ,
at Lessee' s sole discretion, from time to time , the Library
:Lot for public parking and with respect thereto charge, a
parking fee for each vehicle parking thereon during suc},
period. Such parking fees shall not exceed the parking rates
then authorized for Tract lnree . All such parkinq on the
Library Lot shall be deemed to be "event parking" (regardless
of whether there is anv event) and all pari:inc ices collectc-
by Lessee from the Librar: Lot shall De aeemed to be
Receipts" (and Lessee shall Day Lessor the applicable rent
witn respect thereto as provided in Paracranh 2 . 1: o= tt:c
Leas. .
1. 4 That Lessor , at Lessor ' s expense , shall furnish and
install all necessary poles and chain barriers , as well as
signs, as Lessee may find necessary to control the use of
the Library Lot as herein provided.
1. 5 That either Lessor or Lessee upon at least thirty (30)
days prior written notice to the other may withdraw the
Library Lot entirely from under the operation of this lease
and upon the effective date of such withdrawal Lessee shall
vacate and surrender the Library Lot to Lessor and rent as
to said Library Tot .shall cease .
1. 6 That nothwithstanding Paragraph 1 .0 of said Lease , the
term of the Lease with respect to the Library Lot shall
cover all period set forth in section 1 . 1 hereinabove and
those periods under section 1. 2 hereinabove in which Lessee
has the Library Lot open for business , but not otherwise .
II .
2. 1 That Paragraph 1.B of said Lease is hereby amended to read
in its entirety as follows :
1 .B As to Tract Two only of the leased premises , the
term of this lease shall begin November 12 , 1982 , and
continue thereafter for two ( 2 ) years and 18 dayE-
ending on November 30, 1984 ; provided , however , as to
said Tract Two only , the term of this lease shall be
continuous which, in any event , shall require Lessee to
control Tract Two at any time "event service" has been
requested as provided in paragraph 1 . G .
2 . 2 That Paragraph 13 of said Lease is hereby amended to
read in its entirety as follows :
13. Lessee agrees to comply with all valid la%:s ,
ordinances, codes , and regulations of any governmental
authority having jursidiction, applicable to Lessee ' s
occupancy or use of said premises . Lessee covenants
and agrees to indemnify and hold Lessor harmless from
any and all liability or claims for in)urie_: to an-.-
person or persons , :ncludina death resultin<, tnererc::. ,
or for damaee to or destruction of the prorc -t o! 4n..
person which may be sustainec on or . _t a n ieas
premises except to the extent , but oniv to the es:tc::"
attributable to the necliaent or willful an:: _ntentien.. :
acts of Lessor, its offficer , agents an-6
0
III .
3. 1 That Lessor and Lessee hereby agree that said
Lease except as amended hereby shall continue in full force
and effect and as hereby amended is ratified and confirmed.
IN WITNESS WHEREOF, the parties hereto have executed
this lease amendment in multiple counterparts as of the
day of , 1983.
LESSOR
CITY OF BEAUMONT (Texas)
Attest
By
Its City Clerk Its City Manager
LESSEE
ALLRIGHT BEAUMONT COMPANY
By
Its Vice .President
u
THE STATE OF TEXAS 4
s LEASE AGREENL UT
COUNTY OF JEFFERSON y
THIS AGREEMENT made and entered into by and between the
CITY OF BEAMONT, Texas, a municipal corporation, hereinafter
referred to as "Lessor" , and ALLRIG(1T BEAUM0NT COMPANY, a Texas
corporation, hereinafter referred to as "Lessee" , wi tnesseth:
Lessor, by .these presents, leases -and lets to Lessee, and
L
Lessee leases and rents trom Lessor, subject to the terms and
conditions contained herein, the following described property
( "leased premises" ) located in the City of Bcaumont, JcLlerson
County , Texas, to-wit:
TkACT Ott;: That certain automobile parking lot
located within the Civic Center
Coniplex ( t)UU Plain ) of the C1tY 01
tseau::,onL, 'Texas, colllnlon1v known a�-
tht "North Lot" (contalnlny
approximately 40U automobile parking
.., L; shown on the }plat
aLLaCheU 11erC'LO as Lxhlblt
herc:cy rnaoe a part hereo: .
fl tract of land being all of Lilt'
norLr,easL one hunarea eighty ( 180 )
LeL-t 01 Llock. 13 , oriUlnal town_; 1t(
of Deaunlont, City of beauuor.;
ictLerson County , 'leXQa , as sll"wn "
t,i a l o ttcjcr,ea nereto a:.
a1e :..ace u cart nlrt'C
'lr t ccrt� ln auto;:.0LJ11t' lc:
IocaLeo so:: trl G: L1 t lr.. 1 1 1 r: t I.L: L
of : ralr.Unt , 'l l:ac::, , C'C::.L.0IIl \ ► Ill>'• 1 a:m:
the "South Lot" ( containing
approximately 40U automobile parking
spaces) , as shown on the plat
attached hereto as Exhibit "A" and
hereby made a part hereof .
As used herein the term "leased premises" shall include Tract One,
Tract Two and Tract Three. hhen the reference herein is specifically
to any of said 'Tract One or Tract Two or Tract Three, only such tract
shall be included.
1 _h ASS. _o' Tract une only of the leased premises, the term
of this lease shall begin -_ _ _ _/-2 /9�� __. and
unless earlier terminated as hereinafter)J --provided , continue
thereafter for two ( l ) years and _1 �Iwy days enaing on
-_ 7 -4/- provided, however, as to said 'Tract One
only , the term of this lease shall be intermittent, that is ever-
Saturday arid Sunday throughout the term and the interval between 0 : 00
P. M. and 7 : 00 A .M . oL every weekday ( Monday through Friday ) in tht.
term shall be excluueo Lrou) ti,e terlu of this lease except duriny
those periods for whicrl Lessor t,as requested Lessee to give "event
service" as providea in rarayrapi, 1 . G on 'Tract One, ana notwith-
standing anything in tl,iS lease to tine contrary , Lessee shall helve no
obligation or liability whatever with respect to or on account of the
use made of Tract One of ti,e leasea premises duriny such excludeu
perioa_- .
1 . 0 As to Tract 'Iwo only of tt,e leased premises, thy•
term of ttrls ludse sl,L;il begin _ � _ _ - ��, /�d' _ - _ and
continue tt,ereatter Zor two ( 1 ) years and (_ _ nays ending oii
providea , nowevc:r, JS to Sc2ld 'bract
oniy , trie ten:. 01 tnis lease st,al l be continuous: tit.ict. , 1 n c, r,v cvt :.I ,
snaii reuuire Lessor to control 'Tract 'Tr,o at anv til..t ''event st_•rvict•"
r,aS peen requested as providea in paraurdL.l. 1 . L. .
i . .s tc '1 rcct 'TnreL oniy o1 the SL:. , L : .
tern.. 01 tills 1c-ase si,oll bLC111
Un1e:iS La 1 1 (-:r ter::.l n.:LL'C til'IL II,- LL: ICI It)„1 ,
thereafter tor two ( Z ) years and ---L - days ending on
�%91F.1 �; ; provided, however, as to said 'Tract
Three only , the term of this lease shall be intermittent, that is
every day in the entire term of tnis lease shall be excluded from the
term of this lease except those portions thereof during which Lessor
has requested Lessee to give "event service" as provided in Paragraph
1 .G on Tract Three, and notwithstanding anything in this lease to the
contrary , Lessee st - 11 have no obligation or liability whatever with �
respect to or on account of the use made of Tract Three of the leased
premises during such excluded periods .
1 . L) Either party , upon thirty ( 30) days ' written notice
to the other, may withdraw Tract Two from the leasea premises and
from the provisions of this lease, whereupon Lessee shall vacate and
surrender said Tract Two to Lessor and rent as to said tract shall
cease .
1 . L Lessor shall nave the right to terminate this leas(- ,
effective as of the end of any calcnaar month, upon thirty ( 30) days '
prig written notice to Ltssu(-.
l . r Thruugi,uut tr,t terra of this leas(- ( excluuiny thc-
intermittent perioas as to 'lract uric and 'tract 'Three excluded lron,
such term as provided in Paragrapi:s 1 .H and 1 . C: , respectively ) Lessee
shall operate an automobile parking lot uusiness on tljc leased
premises for tr,e principal ust dnu uenetit of ti,e yenetal public rr.L;
users of the Civic Center LOn:PIUX 01 the C1ty 01 beau11:011t, 'Texa- ,
suu)ect to Paragrapi: z. L.
l . G Upon at ieast twenty-lour ( ty ) nuurs nuticc iru:..
Lessor to Lussue, Lessee aurtcs to o:_tratL 'Tract unL . : rZ;ct
Tract 'inrer as controlitu ur.;: att(-nctc lots C. .:r.. uL; C,:
oat's In the lease- terlL a5 sptc1111.0 1 n Lt.:!,-cjr ' S :.., is
(-,(-aeration is relerrcu to ir. tr.is i (-•abr =s "Cvunt :.er v -
2.A Lessee covenants to Pay Lessor a rent of Eight
Hundred (S;80u. 00 ) Dollars for each calendar month in the term of this
lease, monthly in advance on the first day of each calendar month
during the term of this lease, subject to abatement as provided in
Paragraph 2. D. It is agreed that the rent for any calendar month
only partially within the term of this lease shall be prorated.
2. B In addition to the rent provided in Paragraphs 2 .A,
2. C, and 2.E, Lessee -covenants to pay Lessor ( as additional rent ) for
each calendar month in the term of this lease a ---percentage rent of
an amount equal to fifty-live percent ( 55% ) OL the Gross Receipts
(as herein defined ) in excess of One Thousand Six Hundred ($1 , 600. 00)
Dollars ( it any ) derived during such month from Tract Une of the
leased premises; said percentage rent to be paid to Lessor monthly ,
each monthly payment to be due not later than fifteen ( 15 ) days alter
the close of the respective calenaar month to which such payment
relates, without notice.
2 . C; In addition to the rent provided iii 1)aragraphs 1 .1,,
2 . 13 , and- 2. L , Lessee covenants to pay Lessor ( as additional rent ) for
each calenaar month in tt,e term of this lease a "percentage rent " of
an amount equal to fifty-five percent ( 55't ) of the C,IusS kecelpt.s ( as
herein defined ) derived auriny such month from 'bract 'Iwa of the
leased premises; said percentage rent to be paid to Lessor monthly ,
each monthly installment to De due not later than f 1 f teen ( 15) days
after the close of the respective calenaar month to which such
payment relates, wi ttiout notice. In the event '1'raCt of t1
leased premises shall be wltt:drawn from the leased premises and Iron,
under this lease pursuant to Paragraph I - b , tine perco•ntaye rent
provideo for in this 2 . C: sr,ull Cease ucon nuch
( except as may nave accruec prior to sUCn date 01 withdrawal ) .
2 . L Iron, t 1n:c to t ln:c , upon not iCe to Lc:;::ce, Lessor r.:l
restrict the parr_ ine c,ermittt:c in Tract Une of thL' le.,sed F:re1:,1 :.� :• :�
t.nat related to a C ivic Center C:oa.vlex lunctlun, e:: , f;O•.vvt t ,
for ever` uu•,• loi
the rental provided for in Paragraph 2 .A for the month which includes
such restricted days ( or part thereof ) shall be abated at the rate of
Forty and 00/100ths ( $40.00) Dollars per day ( or part thereof ) to a
maximum abatement of $800.00 per month. In the event of such
restriction and the resultant rent abatement, Lessee shall be
entitled to a refund of any rent or abated rent which Lessee may have
previously paid, which amount Lessee may deduct from the next
installment( s) of rent falling due pursuant to Paragraphs 2 .A, 2 . B,
2 . C, and 2.E, or if no further rent shall be due under any of said
t
Paragraphs Lessor shall refund such amount to Lessee upon receipt of
Lessee' s written statement therefor.
2 . E In addition to the rent provided in Paragraphs 2 .A,
2 . B , and 2.C , Lessee covenants to pay Lessor ( as additional rent) for
each calendar month in the term of this lease a " Event Service
Rental" of an amount equal to fifty-five percent ( 55% ) of the Event
Receipts ( as herein defined) aerived from Event Service during such
month from the leased premises; said Event Service Rental , it any , to
be paid to Lessor monthly with each monthly installment to be due not
later than fifteen ( 15) days atter the close of the respective
calendar month to which it relates without notice. No Event Service
Rental shall de oue for any month in which there was no Event
Service.
2 . F "Gross Receipts" as used herein mean all amounts
paid to ano received or coliectea by Lessee from Lessee' s operations
( other than Event Service) upon the leasea premises ( including any ,
it any , receipts from the subletting tnereot ) , or upon the respective
tract tnerein, excluaing any ano ali , it any , sales, use, excise, or
otner taxes or levies that Lessee is or may Decomv ODiidaLeC by la.W
to collect from its customer, eitriur cirectly or incirectiy , or
wh. icn are or may be im:;osec on dross receipts from parting or storing
automobiles. Gross keceiuts stall not incluoe any Event Receipts as
defined in Paragrapr,
"Event Receipts" as used herein means all amounts
_.
paid to and rived by Lessee from Lessee' s Event Service operations
upon the leased- premises, but no other, excluding -any and all, if
any , sales, use, excise, or other taxes or levies that Lessee is or
may become obligated by law to collect from its customers, either
directly or indirectly , or which are or may be imposed on gross
receipts from parking or storing automobiles. Event Receipts shall
not ijagjude any Gross Receipts as defined in Paragraph 2 . F.
2 .H Lessee shall, within fifteen ( 15) days following the
L 4
close of peach calendar month during the term of--riris lease, furnish
to Lessor a written report of Lessee setting out the amount of Gross
Receipts ( as herein defined) derived during such month from the
leased premises ( statea separately as to Tract One, Tract Two, Tract
Three, and Event Service) , such written report shall accompany the
respective aforesaid percentage rent payment ( but shall also be
furnished if no percentage rent payment is due) .
2 . 1 Lessee agrees to keep adequate and satistactory
records of its use ano operation of the herein leaseu premises, and
Lessor shall have access at all convenient times to any of such
records as may show Lessee' s Gross Receipts and Event Receipts for
the purpose of examination ana stuay thereof , ana Lessor shall Have
the right trom time to time at any reasonable time ana at Lessor' s
expense to audit, or have aucitea, such part of any of the aforesaid
recoras as may directly relate to Lessee' s Gross Receipts derived
from the leased premises.
2 . J Lessee may make payments by mail by check , and Lessee
aarees to make such payments payable to Lessor, City of beaumont ,
Attn: Civic Center Director, P . O. box 3827 , heaUM011L , Texas 777L;4 ,
or at such other aearess as Lessor may designate In I-- I T- 11 .
2 . K The initial parking rates to be cnal-kWc b}, Lessvc
with respect to Tract One shall not exceed 51 . 5u pet per
automobile and as to Tract Two shall not exceed 52 . uu :,er oa%*
automobile. Parking rates ter Tract Three shall b.- cirectt.,.: I :
writing by Lessor. Lessee may from time to time change said parking
rates if business conditions so warrant subject to Lessor' s prior
written approval if such change would exceed the aforesaid maximums.
3. Lessor agrees to pay before they become delinquent
all ad valorem real estate taxes and special assessments lawfully
levied or assessed against the above described premises, however,
Lessor may , at Lessor's expense, contest and dispute the same, and in
such case the disputed .item need not be paid until finally adjudged
to be valid . Lessee shall pay or cause to be paid throughout the
term of this lease all taxes and assessments whatsoever levied or
assessed against Lessee' s personal property situated on the leased
premises.
4 . Such premises are leased for use as a pay parking lot
for automobiles, and Lessee may employ the usual appurtenances and
equipment for the conduct of that business.
5. Lessee agrees to tcike the same care of the leasco
premises that a reasonable mein would take of his own property , and to
sutter no waste with respect tberutu. Lessor may enter the leased
premises at all reasonabit: timus to examine their condition.
b .h Lessee may place improvements upon the leased
premises. Lessee shall dove the right to remove Lessee ' s trade
fixtures ( it any ) , such as attendant' s booth, wi riny , signs and other
equipment, (sut,:)ect to Lessor's statutory ana contract liens for
unpaid rents, i t any ) , provicea sauce are removed within ten ( 1 U) days
after the end of this leaSL.
6. b Lessee shall not aisplay "Allright" site signs on the
lease❑ premises ; signs disrlavea on tt,e leasea premise_ to Lt: 1IM1tud
to information ano airections, tn..t is parking rates, p,iyntent
procedures, tratLIC airections, ez-- .
7 . Lessee sr.oll r..a int., ln at Lessee' s cx}Iun-- C, thre�u.lt.:. t
tr,e term of tt.ls lecsc, pu:,lic li.:Lillty insurance Wit :. l.rin.a : ,.
li .1ts o�, not tt,un ior .Gocll\ 1n-i ur or dL .: : :. . .
0 r Ile rs01 0L 1UL,:, , uuu. L,u 101 UUG11'. . .: ;ur1L :
death to more than one person, per occurrence, and not less than
$100, 000. 00 for property damage per occurrence, and with excess
limits ( in excess of primary limits) under a commercial umbrella
liability policy of not less than $1 ,000,000. 00; or with other limits
provided they afford at least equal coverage to the aforesaid . With
respect to such insurance Lessor shall be shown as an additional
insured and Lessee shall furnish Lessor with certificates evidencing
such insurance to be in force. Lessee may maintain such insurance
under a blanket policy or policies. ---
b. All past due rents shall bear interest at ten percent
( 10t ) per annum from date due until paid. All property of the Lessee
placed on the leased premises shall be subject to a lien in tavor of
Lessor for the payment of all rents or other sums agreed to be paid
by Lessee.
9 . Should it become necessary to collect any rents due
hereunder by legal proceedings, Lessee promises to pay an additional
amount to cover Lessor's court cuts and reasonable attorney ' s tee_;
with respect trlereto.
10. it Lessee- makes detault in the pertorznance of any of
Lessee' s obligations tleruunuur anu remains in detault r:lti, respect
thereto for ten ( 10 ) nays atter receipt of notice in writing pointinq
out such detault , or it Lessee be declared bankrupt, or i t a receiver
be appointed for Lessee, or if Lessee attempts to transter this lease
for the benetit of creditors, Lessor may at Lessor ' s option declare•
this lease terminated inurjudlateiy or at any time thereatter while
such detault or contingency continues and may tnereupon without
turther notice enter upon the leased premises and taKe possession
thereot , or Lessor may at Lessor' s election re-enter tnt! prenLlses
re-let then, as the anent of Les--c:(: and receive the rent tner(21c;,
applying same t first upon such expenses as Lessor rrl-ry t),• put to 11i
re-entering and re-lettina the prer,ases an-- then to
or any other sauri, accruina unoer tt,esc: preseInts, U.i\ 1 r..: t fit' r „1ar:C. ,
i r any , to tlru Less(!e, ano Lessee 11 .:\ it- : 01 r '.
UeI 1Cler1: ' j•U tic lver l)j"
covenants to be performed by Lessee shall be construed as a waiver of
any other breach of any of the covenants of this lease.
11. Lessee shall have no power to do any act or to make
any contract that may create or be the foundation for any lien upon
the present or other estate of the leasehold and leased premises; and
should any such lien be created and filed, Lessee, at its own cost
and expense, shall liquidate and discharge the same in full within
thirty ( 30) days next after filing thereof .
12. Lessee will procure at Lessee 's expense such
utilities and services as Lessee desires and wild pay promptly all
charges therefor and will not permit same to accrue aqainst Lessor or
the leased premises.
13. Lessee agrees to comply with all valid laws,
ordinances, codes, and regulations of any governmental authority
having jurisdiction, applicable to Lessee' s occupancy or use of said
premises, and Lessee covenants ana agrees to indemnity and hold
Lessor harmless from any and all liability or claims for injuries to
any person persons, incluainy deatt, resulting theretrom, or for
aamage to or destruction of the property of any person which mdy be
I
sustained on or within said ledsuo premises.
14 . Lessee acknowleayes that Lessee 1s LcUlUilar with the
present condition of such premises, and Lessee accepts the leased
premises in their present condition, with the right to alter wino as
herein provided , and Lessor shall not be liable to Lessee, its
employees, customers, nor the pubilc for any detect in the leased
premises, whether existing at the tinte of Lessee's acceptance of same
or whether developing thereatter, nor for any injury or damaye that
may occur tro,,, the elements, and Lessee will hold Lessor harmless
trom all liability or clair..s %,itt, respect to such oetL•cts or
1n-i urie-.
It is aareec ano unaerstood that am t,oloi na ova r hi-
the Lessee of the herein leased urenises atter the ux:• iration c: this
lease *hall operate anc IJe construt:e .as a LL-nanc%' : r , r..ot:tt. to
at Litt su ,t°� nLc.o1 a5 Uut• c:.._ : t... . l,t 1 ..,;;t U,Ulltl. C: : ..• ! t .t:.t- t C I .. .
lb. Lessor covenants that Lessee shall have and be placed
in possession of the leased premises as herein provided and that
during the term 'Cf this lease Lessee, paying the rent aforesaid, and
performing the covenants herein contained on its part to be paid and
performed, shall quietly and peaceably hold and enjoy the said
premises without hindrance or interruption by Lessor or any other
person or persons whomsoever, subject to this lease.
17. This agreement shall inure to the benefit of and be
binding on the respective parties, their heirs, devisees, executors,
administrators, sum-essors and assigns.
lb. Any notice which Lessor or Lessee may be required or
may desire to give to the other shall be in writing and shall be sent
by registered or certified mail:
To Lessor at: City of Beaumont
(Attn: City Manager)
P. O. Box 3827
Beaumont, Texas 77704
To Lessee at: Allriyh t Beaumont Company
227 Main Street
( P. U. Box 3163 )
beauwont, Texas 77704
or to such other place or }daces as way be designated in writiny by
Lessor to Lessee or Lessee to Lessor.
IN WITNESS WHEREGr' , the parties hereto have executed this
lease agreement in multiple originals as of the _//tai day of
----------------' 19 6' .
L E S S O �.
CITY OF BEAUMONT (Texas)
ATTEST:
�� Jam_ ,/, , �• _____ By
Its C1 �!✓ Clerr. i -r- Its C1ti Manaacr
L L S S E
{,LLhIGHT BLAUMO,':- ' CUIPAI-Y
a /itS '�rYC'C' F'CeS1�lE .:
f
EXHIBIT A
SOO Lease from City of Beoumwt (Los=) to AIIri9M Beaumont Company ( Leaaba) FORTH
�fT tl rjI iTi►Tirtsl
•
�;� '�fi�ill�li►:� ` I� lillii#�` � —:. t,�t���111►11111{II1I111E'I!'fl � � ;' '�
� "'�f11Eil'i�l1l $}��I'll � '� � �l�i�l�:l�lllil►lltal(lililll� �.
in
ol
1
EXHIBIT A
� n r�
i
/ = 50,
F a nnin
60 - 60 60
° 66 6 68 6 7O
°
ti
Ily of
rZ3 C
% � 71 Bea onl 7 ° o
/50
/50
T r r e//
HislO ri o/ L ibrory Sz o fir's
0
65 64 6 62 6 l
60 mononmNi- 60 26 34 60 60
Fors the
�� /ock 43 of Poqq1*nc1 Secumonf Tojs,nsiie
INTEROFFICE MEMORANDUiFi
CITY OF BEAUMONT, TEXAS
Date June 3, 1983
r
'0 Mayor and City Council
=rom Acting City Manager
Subject Purchase of Reef Oyster Shell
COMMENT:
This resolution would authorize the purchase of about 4,000 tons of
oyster shell from Radcliff Materials , Inc. of Beaumont at an estimated
cost of $54,950.
Bids were received from two suppliers May 18 on furnishing the shell
loaded on city trucks at the vendor's plants and delivered to the
city's north and south storage yards. Radcliff's bids were low in
all three categories as follows:
FOB vendor's plant (about 1,000 tons) $12.70 per ton - $12,700 total .
FOB north yard (about 2,000 tons) $14.00 per ton - $28,000 total .
FOB south yard (about 1,000 tons) $14.25 per ton - $14,250 total .
The total cost for the estimated quantity based on these bids viould
be $7,000 less than the $61,950 total for the bids received from the
Keown Supply Company.
BID OPENING DATE_ 5/18/83 —_ —
Oytro Beaulvont CITY BID NUMBER -TH-5-83-37 — _
y t
PAGE 1 OF 1
B I D T A B U L A T I O N J
Radcliff Keown Supply
Materials ,Inc.1 Co.
of Texas
Beaumont, Tx. Beaumont, Tx.
APPROX.
NO. QTY. UNIT DESCRIPTION OF ITEMS BID UNIT PRICE UNIT PRICE UNIT PRICE UNIT PRICE IV111 IT111
1 1,000 Tons Oyster Shell FOB pity Trucks i 12.70/ton 14.45/ton
2,000 Tons Oyster Shell FOB North yard 14.00/ton 15.75/ton
—— ---
1,000 Tons Oyster Shell FOB South yard 14.25/ton 16.00/ton
I '
i
GROSS TOTAL. . . . . . . . . . . . . . $54,950.00
LESS DISCOUNT. . . . . . . . . . . . -0- -0-
NET TOTAL. . . . . . . . . . . . . . . . 54,950.00 61 ,950.00
TERMS. . . . . . . . . . . . . . . . . . . . Net 30 Net 30
DELIVERY. . . . . . . . . . . . . . . . as needed N/A
0
` MEETS SPECIFICATIONS. . . . . yes yes
1NTEn-0rrICE
CITY OF BEAUMONT, TEXAS
Dote June 3, 1983
'o Mayor and City Council
:rom Acting City Manager
Subject Stagg Drive Improvements
COAMENT:
E. R. Dupuis Construction Co has completed the contract for paving
and drainage improvements for Stagg Drive.
The completed cost of the work is $232,437.35 - $2,636.85 more than
the contract total of $229,800.50. The overage represents an ad-
justment in -the contract estimates to reflect the quantities of
materials actually used.
The work performed under the contract has been inspected and found
to have been completed satisfactorily.
A resolution being prepared for Tuesday's meeting will accept the
work and authorize final payment to the contractor in the amount of
$12,951.87.
The improvements consisted of concrete curb-and-gutter paving and
additional underground drainage for the section of Stagg Drive
between Eithth and Eleventh and widening of the street to include
a left-turn center lane at the Eleventh Street-intersection.
The drainage improvements included an additional storm sewer draining
to Eleventh Street to relieve some of the load on the line draining
to Eighth and additional inlets to accelerate surface runoff.
INTER-OFFICE MEMORANDUM
CITY OF BEAUMONT, TEXAS
Date June 3. 1983
;p Mayor and Council
From Acting City Manager
Subject Water Distribution Systen Study
COMMENT:
The Council Tuesday will be asked to authorize employment of
the consulting engineer firm of Freese and Nichols, Inc. , for an
engineering study and report on the water distribution system.
The study would be commissioned under an amendment to a 1980 con-
tract under which the firm made a similar study of the city's
water production facilities.
The production facilities study and report became the basis for
the capital improvements programs currently under construction
for the main waterworks plant and the well water supply system.
The distribution system study would consist of a field survey
and an analysis of the existing system, preparation of a master
plan for meeting future needs through the year 2000 and development
of short- and long-range capital improvement programs for its
implementation.
Services provided under the agreement would include also develop-
ment of a computer model of the distribution system for use in
planning improvements and analyzing effects of development .and '
changing demands for water service.
The agreement would call for completion of the work in about
six months at a cost not to exceed $45,000.
Now is an appropriate time to begin the study in view of the fact
that the production facilities construction program has advanced
to the point where the first of the improvements are being placed
in operation. These include the first 10-million-gallon-a-day
unit at the main waterworks and a new 10-million-gallon-a-day
pump at the well water high service pumping station.
Scheduling t-he study during the summer offers the advantage .of
enabling the engineers to check the system during periods of peak
consumpt,ion..
One of the functions of the study would be to determine if any
deficiencies exist in the distribution that would prevent maximum
utilization of the production improvements.
CONTRACT FOR ENGINEERING SERVICES
AMENDMENT NO. 2
It is mutually agreed the Contract for Engineering Services entered
into on December 12, 1980 and amended by Amendment 1, dated September 9,
1981, by and between the City of Beaumont, Texas, hereinafter called the
City, and Freese and Nichols, Inc. , of Fort Worth and Austin, herein-
after called the Engineer be amended to add the following:
1. Employment of Engineer: The City hereby employs the Engineer and
the Engineer agrees to perform all necessary professional services
hereinafter set forth in connection with a study and the pre-
paration of a report of the water distribution system. The scope
of the study shall include the following principal elements.
I. Scope of Work
1. Project- Population
ti
a. Estimate the population for 1980, 1981 and 1982
b. Project the populations for 1990 and 2000 in coordination
with the City Council and staff and distribute the popu-
lations in a manner that is consistent with the land use
information contained in the development information
prepared by the City of Beaumont, dated 1982.
2. Pumping
a. Assemble data on the characteristics of the existing high
service pumping facilities and project future pumping re-
quirements.
b. Recommend size, location and scheduling of additional
pumping facilities.
3. Storage
Collect data on the characteristics of the existing ground and
elevated storage facilities and project future storage re-
quirements.
uirements.
4. Distribution Network
Inventory the characteristics of the pipelines 10-inch in
diameter or greater to include the lengths, ages, types of
material and conditions where available from the City' s
records.
1.
5. Analyses
a. Analyze the existing water distribution system for 1983
maximum-hour demand conditions and prepare records to
permit use as a permanent existing system computer model .
b. Develop a master plan for the water distribution system
capable of satisfying the projected year - 1990 and
year-2000 conditions.
C. Prepare a six-year improvement program by years for 1984
through 1989 and eleven-year improvement program for
1990-2000 giving pipeline locations, length, diameter,
and estimated cost at time of installation.
6. Report
Assemble all the basic data, studies, findings and recom-
mendatir-; into a final bound printed report and present to
City. 1nirty (30) bound copies will be turnished to the
City.
II Informaton to be Furnished by CITY
The City shall furnish or make available to the Engineer the
following basic information:
I. Copy of the most recent comprehensive planning report and any
planning information that might be available from the City.
2. Summaries of daily water use for the past four years.
3. Meter charts or other data to allow computation of the hourly
use attern on maximum aximum days for the past four years.
4. Map of meter districts and summaries of meter route totals for
peak months of the last four years.
5. Access to records that will permit the development of a map or
maps of the service area, showing the following:
a. All pipes in the system
b. Street names
C. Topography
d. Locations of all pump stations
e. Locations of all storage facilities
f. Pressure plane boundaries
g. All valves in the system which are normally kept closed
h. Geographic distribution of peak hour demands throughout
the system (note that this presumes an evaluation of how
much the system will grow geographically for any future
conditions).
2.
i. Locations and amounts of any major concentrated demands
6. Access to the records that will permit the development of a
tabulation of the following information for all pipelines:
a. Location
b. Diameter
C. Material
d. Length
e. Date of installation
f. Estimated Hazen-Williams "C" Factor, preferably based on
tests, visual inspections of actual pipes or any other
definite information
7. Access to records that will permit the development of the
following information relating to storage facilities.
a. Location and name
b. Capacity
C. Elevation of maximum water level
d. Elevation of minimum water level
e. Effective capacity within actual operating range
f. Details of connection to distribution system
8. Access to records that will permit the development of the
following information relating to pumping facilities:
a. Location and name
b. Capacity and head characteristics, preferably in the form
of actual curves of performance characteristics
C. Suction head elevation
d. Pump centerline elevation
e. Details of how the station is customarily operated -
pumping rates and pressures obtained and schedule of
operation for day of heavy demand
9. List of all improvements now under way or planned for definite
construction.
2. Compensation to Engineer: The City agrees to pay the Engineer for
professional services rendered under this amendment on the basis of
salary cost times a multiplier of 2. 3 plus other direct expenses ,
times a multiplier of 1. 15. The total fee for the Water Dis-
tribution System Study and Report shall not exceed $45,000 without
the written approval of the City. The Engineer may request pro-
gress payments based on the amount of work completed to the date of
the payment request. The total amount of the progress payment
shall not exceed 90% of the estimated maximum fee of $45,000 until
the report has been completed and submitted to the City, at which
time the total fee shall become due and payable.
Salary cost is defined as the cost of salaries of engineers ,
draftsmen, stenographers, survey men, clerks, laborers, etc. for
3.
time directly chargeable to the project plus social security con-
tributions, unemployment compensation insurance, retirement bene-
fits, medical and insurance benefits, bonuses, sick leave,
vacations and holiday pay applicable thereto. (Salary cost is
presently equal to 1.39 times salary payment. )
Other direct expenses shall include printing and reproduction
expense, computer cost, communication expense, travel , trans-
portation and subsistence away from the Engineer' s offices and
other miscellaneous expense directly related to the work including
cost of laboratory analysis, tests, and other work required to be
done by independent persons or agents other than the Engineer' s
staff members.
3. Time of Completion: Five copies of a draft report will be fur-
nished to the City within 150 days after execution of this con-
tract. The final report will be furnished to the City within 30
days after receipt of written comments on the draft report.
_t
It is not intende,. that Amendment No. 2 change any—provisions of the
existing contract or Amendment No. 1 between the City and the Engineer.
The purpose of this amendment is to include the Study and Preparation of
a Report on the Water Distribution System.
This Amendment No. 2 is executed in two counterparts an is entered into
this day of 1983.
THE CITY OF BEAUMONT, TEXAS
ATTEST: CITY
By
Hugh Earnest, Acting City Manager
FREESE AND NICHOLS, INC.
ATTEST: , ,/��� ENGINEER
Bya "
James R. Nichols, President
4.
INTEROFFICE A1EA10RANDIJ'."
CITY OF BEAUMONT, TEXAS
Date June 3, 1983
'o Mayor and City Council
:rom Acting City Manager
Subject Beaumont HFC Bonds
COMMENT:
A public hearing will be conducted at Tuesday's meeting to consider
the issuance of $350,000 in bonds by the Beaumont Housing Finance
Corp. to provide additional financing for the Virginia Village
Project.
After the hearing the Council will be asked to adopt a resolution
approving the issuance of $350,000 in tax exempt securities. The
bonds will permit the rehabilitation or reconstruction of 18 ad-
ditional units and the construction of 12 new units.
The expansion will make a total of 150 units available in the
project for low and moderate income tenants.
The public hearing and Council approval are required by the Internal
Revenue code in order for the bonds to be tax exempt.
r
INTEtI.Oi�r ICS i11rJ:,iUt►�.: L�U;..
CITY OF BEAUMONT, TEXAS
Date June 3, 1983
to Mayor and City Council
=rom Acting City Manager
Subject- Condemnation Hearing
COMMENT:
Dilapidated structures at seven locations have been processed for
consideration at a condemnation hearing Tuesday.
The addresses are as follows: 1490 Avenue A, 2245 Heb.ert, 1625 Levy,
front and rear, 1180 Sherman, 3455 Waverly, 3609 Waverly, 3310 West-
moreland.
Inspection reports and recommendations concerning each structure are
attached.
June 7, 1983
CONDEMNATION PROGRAM
Location
Owner Recommendation
1. 1490 Avenue A
Gary S. Carlson ,Raze- or repair within 30 days
2. 2245 Hebert
Charles Moore Raze within 30 days
3. 1625 Levy Dalton and Eura Mae Parker
(Front and rear) Raze or repair within 30 days
4. 1180 Sherman John Charles Duckless
Raze within 30 days
C/O Ms. Troy Selman
5. 3455. Waverly
Fronie White Raze or repair within 30 days
6. 3609 Waverly Mildred and Joseph Owens
Demolished by owner
7. 3310 Westmoreland
(Garage) Orelia August Raze within 30 days
1
DANGEROUS STRUCTURES
PHYSICAL DESCRIPTION OF PROPERTY: RE: 1490 Avenue A
PROPERTY OWNER: Gary S. Carlson
1490 Avenue A
Beaumont, Texas 77701
LEGAL, DESCRIPTION OF PROPERTY: Lot E 90' L 5 & 6 Block 15
Blanchette 2nd Addition
OCCUPIED BY: Vacant
SPECIFIC CODE PROVISION VIOLATED: Article III, Section 14-50 and 14-51
of the Code of Ordinances for the City of Beaumont
18 VIOLATIONS--SPECIFIC DESCRIPTIONS: Provide minimum clearance from floor joists to
ground. Replace rotten posts. Replace rotten sills. Replace spliced sills.
Correct overspanned sills- Re lace rotten floor joists. Replace spliced floor
joists. Correct overspanned floor joists. Level floors. Re lace rotten flooring.
Repair holes in floor. Replace rotten material xterior wall. Flash exterior
openings. Correct roof sa . Re—root building. pllace rotten roof sheathing.
Bring building to plum a lace_ ront - rear porches. Replace fron t - rear steps.
Replace rotten interior walls bring- ceiling to required heights. Header required,
openings. Re lace rotten ceiling. Correct ceiling sag. Correct overspanned ceiling
joists. Replace spliced cei ing foists. Replace rotten ceiling joists. Correct
overspanned rafters. Replace spliced rafter—s. Re ace rotten rafters. Furnish
r�e, uire plumbing. Furnish required
R wirin . Remove trash debris from u- .
emovs trash we s debris from yar a lace s. Provide scuttle
Eo=e. Provide x 2411 crawl-hole to un er Tloor. Remove Fie damage. Replace -
Repair damaged windows. --
NOTIFICATIONS: January 3, 1983 and May 13, 1983
ABATEMENT DATE: February 7, 1983
PUBLIC: HEARING NOTIFICATION: May 13, 1983
OWNERSHIP VERIFICATION: May 13, 1983
RECOMMENDATION - URBAN REHABILITATION DIVISION: Raze or repair within 30 days
2
DANGEROUS STRUCTURES
PHYSICAL DESCRIPTION OF PROPERTY: RE: 2245 Hebert
PROPERTY OWNER: Charles Moore
3795 Waco
Beaumont, Texas 77705
LEGAL DESCRIPTION OF PROPERTY: Lot 10 Block 9
Silver City Addition
OCCUPIED BY: Vacant
SPECIFIC CODE PROVISION VIOLATED: Article III, Section 14-50 and 14-51
of the Code of Ordinances for the City of Beaumont
VIOLATIONS--SPECIFIC DESCRIPTIONS: Provide minimum clearance from floor joists to
9 ground. Replace rotten posts. Replace rotten sills. Replace spliced sills.
Correct overspanned sills. Replace rotten floor joists. Replace spliced floor
joists. Correct overspanned floor joists. Level floors. Re lace rotten floorin .
Re air holes in floor. Replace rotten material in exterior—wall. Flas exterior`
o e�nin�s_ orrect roof sag. Reroo ep ace rotten roo sheathing.
rat ing building to plumb. Replace front - rear porches. Replace front - rear steps.
Replace rotten interior walls. Bring ceiling to required heights. Header required,
openings. Replace rotten ceiling. Correct ceiling sag. Correct overspanned ceiling
joists. Replace spliced ceiling joists. ep ace rotten ceiling
overspanned rafters. Replace spliced rafters. Replace rotten rafters. Furnish
t
required plumbing. Furnish required wiring. Remove trash & debris from building.
Remove trash, weeds & debris from yard. R2la_c_e_Ua_maged doors. Provide scutt e
ohle- Provide 1811 x crawl-hole to under floor. emove fire damage. Replace
Repair damaged windows.
NOTIFICATIONS: March 1, 1983 and May 13, 1983
ABATEMENT DATE: April 4, 1983
PUBLIC HEARING NOTIFICATION:
May 13, 1983
OWNERSHIP VERIFICATION:
May 13, 1983
RECOMMENDATION - URBAN REHABILITATION DIVISION:
Raze within 30 days
3
DANGEROUS STRUCTURES
PHYSICAL
DESCRIPTION OF PROPERTY: RE: 1625 Levy
PROPERTY OWNER: Dalton and Eura Mae Parker Ferguson Parker
1625 Levy 2039 Earl
Beaumont, Texas 77701 Beaumont, Texas 77703
LEGAL DESCRIPTION OF PROPERTY: Lot 9 Block 6
Leonard Addition
OCCUPIED BY: Vacant
SPECIFIC CODE PROVISION VIOLATED: Article III, Section 14-50 and 14-51
of the Code of Ordinances for the City of Beaumont
r„
VIOLATIONS--SPECIFIC DESCRIPTIONS: Provide minimum clearance from floor joists to
11 ground. Replace rotten posts. Replace rotten sills. Replace spliced sills.
Correct overspanned sills. Replace rotten floor joists. Replace spliced floor
joists. Correct overspanned floor joists. Level floors. Replace rotten flooring-
Repair
holes in floor. Replace rotten material in exterior w��ias exterior
openings. Correct roof sag. eroo ui ing. Replace rotten roof sheathing.
Bring building to plumb. Replace front - rear porches. ep ace ron - rear steps.
Replace rotten interior walls. Bring ceiling to required heights. Header required,
openings. Replace rotten ceiling.ing. Correct ceiling sag. Correct overspanned ceiling
joists. Replace spliced ceiling foists. Replace rotten ceiling joists. Correct
overspanned rafters. Replace spliced rafters. Replace rotten rafters. Furnish
required plumbing. Furnish required wiring. Remove trash & debris from building.
Remove trash, weeds & debris from yard. Replace damaged doors. Provide scuttle
hole. Provide x crawl-hole to under floor. Remove fire damage. Reply_
Repair damaged windows.
NOTIFICATIONS: January 31, 1983 and May 13, 1983
ABATEMENT DATE: March 7, 1983
PUBLIC HEARING NOTIFICATION: May 13, 1983
OWNERSHIP VERIFICATION: May 13, 1983
RECOMMENDATION - URBAN REHABILITATION DIVISION: Raze or repair within 30 days
3a
DANGEROUS STRUCTURES
PHYSICAL DESCRIPTION OF PROPERTY: RE: 1625 Levy (Rear)
PROPERTY OWNER: Dalton and Eura Mae Parker Ferguson Parker
1625 Levy 2039 Earl
Beaumont, Texas 77701 Beaumont,- Texas 77703
LEGAL DESCRIPTION OF PROPERTY: Lot 9 Block 6
Leonard Addition
OCCUPIED BY: Vacant
SPECIFIC CODE PROVISION VIOLATED: Article III, Section 14-50 and 14-51
-of the Code of Ordinances for the City of Beaumont
VIOLATIONS--SPECIFIC DESCRIPTIONS: Provide minimum clearance from floor joists to
8 ground. Replace rotten posts. Replace rotten sills. Replace spliced sills.
Correct overspanned sills. Replace rotten floor foists. Replace spliced floor
joists. Correct overspanned floor joists. Level floors. Replace rotten flooring.
Repair holes in floor. Replace rotten material in exterior wall. Flash exterior
openings. Correct roof sag. Reroof building. Replace rotten roof sheathing.
Bring: building to plumb. Replace front - rear or_*. Replace front - rear steps.
Replace rotten interior walls. Bring ceiling to required heights. Header required,
openings. Replace rotten ceiling. Correct ceiling sag. Correct overspanned ceiling
joists. Replace spliced ceiling joists. Replace rotten ceiling joists. Correct
overspanned rafters. Replace spliced rafters. Replace rotten rafters. Furnish
required plumbing. Furnish required wiring. Remove trash $ debris from building.
Remove trash weeds & debris from yard. Replace damaRgd doors. Provide scuttle
hole. Provide 1811 x 2411 crawl- o e to under floor. Remove fire damage. Replace -
Repair damaged windows.
NOTIFICATIONS: January 31, 1983 and May 13, 1983
ABATEMENT DATE: March 7, 1983
PUBLIC HEARING NOTIFICATION: May 13, 1983
OWNERSHIP VERIFICATION: May 13, 1983
RECOMMENDATION - URBAN REHABILITATION DIVISION: Raze or repair within 30 days
4
DANGEROUS STRUCTURES
PHYSICAL DESCRIPTION OF PROPERTY: RE: 1180 Sherman
PROPERTY OWNER: John Charles Duckless c/o Ms. Troy Selman
445 Doucette
Beaumont, Texas 77701
LEGAL DESCRIPTION OF PROPERTY: Plat H Tract 25 $ N7' 4,5,6
D.Brown Survey
OCCUPIED BY: Vacant
SPECIFIC CODE PROVISION VIOLATED: Article III, Section -14-50 and 14-51
of the Code of Ordinances for the City of Beaumont
- s
19 VIOLATIONS--SPECIFIC DESCRIPTIONS: Provide minimum clearance from floor joists to
ground. Replace rotten posts. Replace rotten sills. Replace spliced sills.
Correct overspanned sills. Replace rotten floor foists. Replace spliced floor
joists. Correct overspanned floor foists. Level floors. Replace rotten flooring.
Repair holes in floor. Re lace rotten material in exterior wail.-—Flash exterior
openings. Lorrect roof sag. Reroot building. Replace rotten roof sheathing.
Bring building to p umb. Replace front - rear porches. Replace front - rear steps.
R=ac:e rotten interior walls. Bring ceiling to required heights. Header required,
openings. Replace rotten ceiling. Correct ceiling sag. Correct overspanned ceiling
joists. Rep ace spliced ceiling foists. Replace rotten ceiling joists. Correct
overspanned rafters. Replace spliced rafters. Replace rotten rafters. Furnish
r.e�w....i. red plumbing. Furnish required wiring. Remove trash e ris rom building.
eR movE: trash, wee s & debris from yar eplace damaged doors. Provide scuttle
Fio'Te.
Provide x 2411 crawl-hole to under floor. Remove ire damage. Replace -
Repair damaged windows.
NOTIFICATIONS: March 14, 1983 and .May 13, 1983
ABATEMENT DATE: April 19, 1983
PUBLIC: HEARING NOTIFICATION: May 13, 1983
OWNERSHIP VERIFICATION: May 13, 1983
RECOWENDATION - URBAN REHABILITATION DIVISION: Raze within 30 days
5
DANGEROUS STRUCTURES
PHYSICAL DESCRIPTION OF PROPERTY: RE: 3455 Waverly
PROPERTY OWNER: Fronie White
3455 Waverly
Beaumont, Texas 77705
LEGAL. DESCRIPTION OF PROPERTY: Lot 7 Block 3
Westoakland Addition
OCCUPIED BY: Vacant
SPECIFIC CODE PROVISION VIOLATED: Article III, Section 14-50 and 14-51
of the Code of Ordinances for the City of Beaumont
VIOLATIONS--SPECIFIC DESCRIPTIONS: Provide minimum clearance 'from floor joists to
9 ground. Replace rotten posts. Replace rotten sills. Replace spliced sills.
Correct overspanned sills. Replace rotten floor joists. Replace spliced floor
joists. Correct overspanned floor joists. Level floors. Replace rotten flooring.
Repair holes in floor. Replace rotten material in exterior wall. Flash exterior
o e�n,.ngss.. Correct roof sag. Reroof building. Replace rotten roof sheathing.
�rl Uuuilding to plumb. Replace front - rear porches. Replace front - rear steps.
Replace rotten interior walls. Bring ceiling to required heights. ea er-required,
openings. a ace rotten ei in Correct ceilin g sa g Correct overspanned
ceiling
joists. Replace spliced ceiling Joists. Replace rotten ceiling joists. Correct
overspanned rafters. Replace spliced rafters. Replace rotten rafters. Furnish
required plumbing. Furnish required wir Remove trash $ debris from u-il�in .
Remove tras , wee s e ris rom yar in ep ace amage oors. ro ve a scutt e
iFo�e. Provide x 241, crawl-hole to under floor. Remove fire damage. Repl_ace__
Repair damaged windows.
NOTIFICATIONS: Apri1 .21, 1983 and May 13, 1983
ABATEMENT DATE: May 26, 1983
PUBLIC HEARING NOTIFICATION: May 13, 1983
OWNERSHIP VERIFICATION: May 13, 1983
RECONHdENDATION - URBAN REHABILITATION DIVISION: Raze or repair within 30 days
7
DANGEROUS STRUCTURES
PHYSICAL DESCRIPTION OF PROPERTY: RE: 3310 Westmoreland (Garage)
PROPERTY OWNER: Orelia August
3310 Westmoreland
Beaumont, Texas 77705
LEGAL DESCRIPTION OF PROPERTY: Lot 20 Block 2
Westoakland Addition
OCCUPIED BY: Vacant
SPECIFIC CODE PROVISION VIOLATED: Article III, Section 14-50 and 14-51
of the Code of Ordinances for the City of Beaumont
VIOLATIONS--SPECIFIC DESCRIPTIONS: Provide minimum clearance from floor joists to
8 ground. Replace rotten posts. Replace rotten sills. Replace spliced sills.
Correct overspanned sills. Replace rotten floor foists. Replace spliced floor
joists. Correct overspanned floor joists. Level floors. Replace rotten flooring.
Repair holes in floor. Re lace rotten material in exterior wall. Flash exterior
openings. Correct rooffssaa. Reroof building. Replace rotten roof sheathing.
Brig—uil ing to plumb. Replace front- rear porches. Replace front - rear steps.
Replace rotten interior walls. Bring ceiling to required heights. Header required,
openings. Replace rotten ceiling. Correct ceiling sag. Correct overspanned ceiling
joists. Replace spliced ceiling joists. Replace rotten ceiling joists. Correct
overspanned rafters. Replace spliced rafters. Re lace rotten rafters. Furnish
required plumbing. Furnish required wiring. Remove trash a ris rom building,
Remove trash, weeds & debris from yard. Replace damaged doors. Provi3e scuttle
hole. Provide 18" x 24" crawl-hole to under ffloor. Remove fire damage. Replace -
Repair damaged windows.
NOTIFICATIONS: March 14, 1983 and May 13, 1983
ABATEMENT DATE: April 19, 1983
PUBLIC HEARING NOTIFICATION: May 13, 1983
OWNERSHIP VERIFICATION: May 13, 1983
RECOMMENDATION - URBAN REHABILITATION DIVISION: Raze within 30 days