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HomeMy WebLinkAboutPACKET JAN 12 1999 CITY OF BEAUMONT REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS JANUARY 12, 1999 1:30 P.M. CONSENT AGENDA * Approval of minutes Confirmation of committee appointments Rocky Chase - Convention and Tourism Advisory Committee Miriam Johnson - Convention and Tourism Advisory Committee Betty Reinstra - Library Commission Dora Nisby - Library Commission Marie Hubbard - Martin Luther King, Jr. Parkway Commission A) Approve the reappointment of the Chief Magistrate and Magistrates for the Municipal Court B) Approve the acquisition of property for the Walden Road Improvement Project C) Approve the acquisition of property for the Concord Road Improvement Project d D) Accept the donation of two drainage easements located on Lincoln Street E) Approve the application to TXDOT for Traffic Safety Grant of$40,000 J F) Approve the purchase of one (1) sewage grinder Consent Agenda Summary January 12, 1999 • Approval of minutes • Confirmation of committee appointments Rocky Chase would be reappointed to the Convention and Tourism Advisory Committee. The current term will expire December 4, 2000. (Councilman Andrew Cokinos) Miriam Johnson would be reappointed to the Convention and Tourism Advisory Committee. The current term will expire December 2, 2000. (Councilmember Becky Ames) Betty Reinstra would be reappointed to the Library Commission. The current term will expire December 12, 2000. (Councilman Andrew Cokinos) Dora Nisby would be reappointed to the Library Commission. The current term will expire December 12, 2000. (Councilmember Lulu Smith) Marie Hubbard would be reappointed to the Martin Luther King, Jr. Parkway Commission. The current term will expire December 12, 2000. (Councilman Andrew Cokinos) A) Approve the reappointment of the Chief Magistrate and Magistrates for the Municipal Court G. R. "Lupe" Flores would be reappointed as the Chief Magistrate for a two-year term retroactive to October 1, 1998. James D. McNicholas and Theodore Johns would be reappointed as Magistrates for two-year terms retroactive to October 1, 1998. B) Approve the acquisition of property for the Walden Road Improvement Project Property located at 3250 Interstate 10 South(0.325 of an acre) would be purchased from Bleakley Children's Trust in the amount of$25,000. The property was appraised by Bishop Real Estate Appraisers, Inc. A copy of the staff memorandum is attached for your review. C) Approve the acquisition of property for the Concord Road Improvement Project Property located at 2600 Girolamo Street would be purchased from Dynamic Cars, Inc. in the amount of$11,320. The property was appraised by Bishop Real Estate Appraisers, Inc. A copy of the staff memorandum is attached for your review. 0 D) Accept the donation of two drainage easements located on Lincoln Street Ms. Pamela Gail Guidry, 790 Lincoln Street, and Mr. Chester D. Isom, Jr., 780 Lincoln Street, have agreed to donate drainage easements to the City to relieve a flooding problem in the area. The easements will permit a ditch to be constructed on their properties between Pecan and Irving Streets. A copy of the staff memorandum and a plat depicting the easements is attached for your review. E) Approve the application to TXDOT for Traffic Safety Grant of$40,000 Requires 20% local match - included in FY99 budget Enforcement program to focus on DWI, traffic speed and seat belt/child restraint A copy of the staff memorandum is attached for your review. F) Approve the purchase of one(1) sewage grinder It is recommended that one sewage grinder be purchased from Automatic Pump of Beaumont in the amount of$21,730 for use in the State Prison Sanitary Sewer Lift Station. The sewage grinder will chew and grind sewage debris into smaller pieces, enabling the existing sewage pumps to operate more efficiently, thereby reducing equipment downtime at the Lift Station in the future. A copy of the staff memorandum is attached for your review. INTER-OFFICE MEMORANDUM B • -' City of Beaumont,Texas Engineering Division Date: January 4, 1999 To: Ray A. Riley, City Manager From: Tom Warner, Director of Public Works Subject: AGENDA ITINERARY-CITY COUNCIL ACTION REQUESTED WALDEN ROAD RIGHT-OF-WAY ACQUISITION CONMIENTS The City of Beaumont is planning improvements to Walden Road from FM 364/Major Drive to the Petro Truck Stop just east of Interstate Highway 10. As part of the improvements, a drainage outfall ditch will be constructed in cooperation with Jefferson County Drainage District No. 6. The owners of the property listed below have agreed to accept the appraised value for their property: 0.325 acre of land out of the C. Williams Survey (3250 Interstate 10 South) Appraised Value: $25,000.00 (Partial Taking) Appraiser: Bishop Estate Appraisers,Inc. Owners: Bleakley Children's Trust A plat depicting the proposed right-of-way is attached. It is requested that a resolution be passed authorizing the acquisition of a 0.325 acre tract of land out of the C. Williams Survey from the Bleakley Children's Trust for the appraised value of$25,000.00 for the Walden Road Improvement Project. C Tom Warner TP C TW:JPC:ml Attachment BLEAKLEY© I SUBJECT r WALDEN ROAD IMPROVEMENTS PROJECT 4 P, F T r PROPOSED " RIGHT—OF—WAY ACQUISITION 0.326 ACRE OF LAND e OUT OF THE C. WILLIAMS SURVEY v (3260 INTERSTATE 10 SOUTH) WALDEN PARTIAL TAKING a rn.LfRr i OWNER., la BLEAKLEY CHILDREN'S TRUST p LEGEND LOCATION MAP SUBJECT PROPERTY N.T.S. ran •f.• N.T.S. r, S � n.- �� ti pct rirr_•,:tic-.A' o.?. J� �l -a'a•r..::r rep \ _ ._yr.^:.t v_� Y A ..,• `--' -_ .ST rte. ,. G V AG-VALD c INTER-OFFICE MEMORANDUM -IL City of Beaumont,Texas Engineering Division Date: December 30, 1998 To: Ray A. Riley,City Manager From: Tom Warner, Director of Public Works Subject: AGENDA ITINERARY-CITY COUNCIL ACTION REQUESTED CONCORD ROAD RIGHT-OF-WAY ACQUISITION COMMTNTS The City of Beaumont is planning improvements to Concord Road from Interstate 10 to East Lucas. Phase I of the project is from Interstate 10 to St. Helena Street. There are eighteen parcels in this section. Eleven parcels have been acquired and the owners of four parcels have accepted the City's offer for the appraised value. Three of the parcels are owned by the City of Beaumont. Authorization for eminent domain has been approved for one parcel. Phase II of the project is from St.Helena Street to the railroad tracks. There are fifty-six parcels in this section. The City owns five of these parcels. Fifteen parcels have been acquired and the owners of five parcels have accepted the appraised value. Authorization for eminent domain has been approved for one parcel. Phase III of the project consists of thirty parcels and is from the railroad tracks to East Lucas Drive. One parcel has been acquired and one parcel owner has accepted the City's offer for the appraised value. A copy of a plat depicting the property is attached. The owner of a parcel in Phase II listed below has agreed to accept the appraised value for its property: Parcel No. 25: Out of the A.Williams Survey,Abstract 385 2600 Girolamo Street Right-of-Way 0.176 acre tract Appraised Value: $ 8,720.00 Less Improvements Retained: 0.00 Compensation: $ 8,720.00 • (Partial Taking) Interoffice Memo to: Ra} Riley,City Manager Subject:Concord Road Right-of-Way Acquisition December 30, 1998 Page Two Utility Easement 0.237 acre tract Appraised Value: $2,600.00 Total Compensation: $11,320.00 Appraisers: Bishop Real Estate Appraisers, Inc. Owner: Dynamic Cars,Inc. It is requested that a resolution be passed authorizing the acquisition of right-of-way and utility easement on Parcel No. 25 from Dynamic Cars,Inc. for the appraised values of$11,320.00 for the Concord Road Improvement Project. C71 Tom Warner TP Attachment CONDYNAMIC© • CONCORD ROAD SUBJECT IMPROVEMENTS PROJECT PROPOSED i TAFT s PR IN EARL W o L RIGHT—OF—WAY ACOUI3ITION PRIM R S W EA L a 0.176 ACRE TRACT A �d 4 POPS y P� AND ,� T r A d S� ruL AV E PROPOSED UTILITY EASEMENT ACQUISITION nEI av - ARE R AS ICE R Q�kla 0.287 ACRE TRACT OBIN HGOD ` at„ T.=as = a State n PARCEL N0. 2S BR IC D aP Y FGjNrvur4 p °— ox A a Palr Park 5� OUT OF THE P A " E A. WILLIAMS SURVEY v ti� z Do D TTOO 6.arkQ 7 r{ AB3TRACT 885 CC(1 �S AO( ¢ rINE s0 (2600 GIROLAMO STREET) DES_ 9 Al LL x a- GN9RCEW PARTIAL TAKING uM ~ Io n Bob*Parkancs OWNER LO ISIANA BEE H Z UI IAA I < DYNAMIC CARS, INC. LAnYS z GL DY E ALON EV LO LEGEND LOCATION MAP SUBJECT PROPERTY N.T.S, f-n i •D 10.i i • � �fj• ti a ° III Y© r` AGE INTER-OFFICE MEMORANDUM City of Beaumont,Texas Engineering Division Date: December 30, 1998 To: Ray A. Riley, City Manager From: Tom Warner, Director of Public Works Subject: AGENDA ITINERARY-CITY COUNCIL ACTION REQUESTED DONATION OF DRAINAGE EASEMENTS COMMENTS Ms. Pamela Gail Guidry, 790 Lincoln Street and Mr. Chester D. Isom,Jr., 780 Lincoln Street,have agreed to donate drainage easements to the City of Beaumont to relieve a flooding problem in the area. The easements will permit a ditch to be constructed on their property between Pecan and Irving Streets. A copy of a plat depicting the easements is attached. It is requested that a resolution be passed accepting two ten foot wide Drainage Easements out of Second Amended Plat of Lots 171 and 172,Block 16 into Lots 171A and 172A,Block 16, Herring Addition from Pamela Gail Guidry and Chester D. Isom, Jr. G'YvL1,111—t—�� Tom Warner T PC TW:JPC:ml Attachment GUIDRY© SUBJECT EMf ET A�GH M BUF❑RD o ❑ AL 0 CUNIFF REPEAT OF 'RA G 0 w Rr IR A d _ W w O LOT 171A, BLOCK 16 A"L scH �ER Cr =OF HERRING ADDITION N -Z evlL u a v; R RIC N LINC N U LA pN Z OR NT -J FOR A ? w iarrat DRAINAGE EASEMENT FL ER > kHdRMAI�B A Y Park a ❑ T ¢ ❑RTE TAG❑R — BURT > r AN 0 w o D❑U ET LE OWNER: � MADIS N E Y Q J > PAME-W'GAIL GUIDRY Y z A BE L _ C-:) o a w F N VAN } BU EN -) ¢ z L7 a w FULT❑ a = -I w m RY LEE - LEE I S FR I ¢ RRE1 LEGEND LOCATION MAP SUBJECT PROPERTY N.T.S. LOT 11-3-0 LCi LOT 1�5 N,T,S, r rc✓�o 7iu' - i I i LOT 171A LOT t721,11 Li i F-1 w U CL Wo 7-30 LI�NCOL tl 5 T T AG-171A SUBJECT EM�ET A�GH M ❑`SAL CUNIF 9UFORD � aN` F W RT'a . REPEAT OF RAG Q -1 w IR A A d .. w � w � LOT 172A, BLOCK 16 H I.L SCH 'IER " _ of OF HERRING ADDITION � Z rvl� a vi RUE RIC C N t_INC N '-' > U LA ON Z GRANT - cc FOR A z V Sctreet DRAINAGE EASEMENT F` ERs > T RM ¢ A Y Park ORTE TAG❑RE z � ¢ — BURT > crk APJ p w a DOU ET OWNER. } MADIS N i y > CHESTED D. ISOM JR. Y Z a BE L _ o � c a w VAN } BU EN ¢ 1 0 d FULTO C3 J W [2Y LEE LEE I C S I IE¢ E� LEGEND P,4 RR LOCATION MAP SUBJECT PROPERTY N.T.S. _CT i_7 LOT N.T,S. LOT 72A F7 15 • G i c� 17., LOT 1�c 0 7°0 L('ICOLN STREET AG-172A Beaumont Police Department E Tom Scofield, Chief _ Office: 409-880-3801 • Fay: 409-880-3844 P.O. Boy 382; A Beaumont, Teas 7770.1-3827 L win w.ih2000.net;'bpd/ 1P January 06, 1999 TO: �� om Ray Riley, City Manager FROM Scofield, Chief of Police RE: Council resolution related to application for highway safety grant The Beaumont Police Department has been advised that the City of Beaumont is eligible to apply to the Texas Department of Transportation for funding related to highway safety programs. The City currently receives partial funding related to a DWI enforcement program which started in 1998 and continues for one year. The Department seeks a resolution from the Council to allow an application to be submitted which will include second year funding for the DWI enforcement program and funding for a combination traffic speed enforcement and seat belt/child restraint enforcement program which would be"wrapped" into a single application involving DWI, speed enforcement, and seat belt/cMd restraint enforcement. The Department will be seeking approximately $40,000 in grant funding from the Texas Department of Transportation. This funding will be matched on a 80-20 basis by the City using funds currently budgeted to the Department or which would be a part of the 1999-2000 budget. The grant funding would be used principally for overtime compensation to officers assigned to work in the above three areas during periods other than their"normal shift." • RESOLUTION NO. WHEREAS, the City of Beaumont has been notified by the Texas Department of Transportation that it is eligible to apply for funding to assist in highway safety enforcement; and WHEREAS, the City of Beaumont recognizes that the safety and security of the motoring public is of paramount concern to the City; and WHEREAS, the City of Beaumont strives to enhance the safety of the motoring public; and WHEREAS, grant funding through the Texas Department of Transportation would assist in enhancing the safety of the motoring public and reducing motor vehicle accidents which often result in loss of life or personal injury; and WHEREAS, traffic safety enforcement and encouragement of safe driving habits is a significant goal of the Beaumont Police Department. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager of the City of Beaumont be and is hereby authorized to execute all documents necessary to: Apply to the Texas Department of Transportation for funding available through that Department to enhance the ability of the Beaumont Police Department to provide highway safety and education programs beneficial to the citizens of Beaumont; and Accept and disperse any grant funding approved by the Texas Department of Transportation; and Take such other actions as may be necessary and appropriate to implement the purpose and operations of any highway safety grant projects and funds made available to the City through the Texas Department of Transportation. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of January, 1999. - Mayor - - 2 - INTER-OFFICE MEMORANDUM City of Beaumont,Texas Central Services Department Date: January 6, 1999 To: Ray A. Riley, City Manager From: Kirby Richard, Central Services Director K4___ Subject: Purchase of One(1)Sewage Grinder COMMENTS On Monday, December 4, 1998, sealed bids were received for the purchase of one (1)sewage grinder for use in the State Prison Sanitary Sewer Lift Station. The sewage grinder will chew and grind sewage debris into smaller pieces, enabling the existing sewage pumps to operate more efficiently,thereby reducing equipment downtime at the Lift Station in the future. Ten(10)vendors received bid packets with only one(1)responding with a bid. The bid received was from Automatic Pump in the amount of$21,730,with a delivery of 56-70 days. It is recommended that the bid be awarded to Automatic Pump in the amount of$21,730 for the purchase of one (1) Monoflo model CA210A sewage grinder. The grinder is warranted for one (1)year from date of start-up. Installation shall be performed by City personnel. Finance concurs that funds are available for this expenditure in the Water Utilities Department's budget. CITY OF BEAUMONT REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS JANUARY 12, 1999 1:30 P.M. CITY CLERK CITY CLERK'S OFFICE AGENDA OPENING * Invocation Pledge Roll Call * Presentations and Recognition * Public Comment: Persons may speak on scheduled agenda items * Consent Agenda GENERAL BUSINESS 1. Consider amending Section 26-41(a) of the Code of Ordinances relating to the storage of vehicles on City streets 2. Consider approving a change order and final payment related to the Flowers Street Pavement Widening Project 9�3. Consider approving a change order and final payment related to the Chaison Street 1 Pavement Widening Project rl 4. Consider awarding a bid for the clearance of 15.25 acres at the Beaumont Municipal Athletic Complex located at 6400 College Street /p 5. Consider approving a six-month contract for the purchase of caustic soda for use in the Water Production Division/Water Utilities Department O7R BUSINESS I i * Consider schedule for 1999 HUD Consolidated Grant Plan COMMENTS • Councilmembers comment on various matters • Public Comment (Persons are limited to 3 minutes) EXECUTIVE SESSION * Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Wanda Young vs. City of Beaumont et al Marshall Wiltz vs. City of Beaumont Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kyle Hayes at 880-3716 a day prior to the meeting. ORDINANCE NO. • ENTITLED AN ORDINANCE AMENDING CHAPTER 26, SECTION 26-41(a) OF THE CODE OF ORDINANCES OF THE CITY OF BEAUMONT TO AMEND THE REGULATIONS PROHIBITING STORAGE OF VEHICLES ON CITY STREETS AND PUBLIC PLACES; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL; AND PROVIDING A PENALTY. BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. That Chapter 26, Section 26-41(a), be and the same is hereby amended to read as follows: "Sec. 26-41. Same--Vehicles unattended for forty-eight hours; redemption and sale. "(a) The streets, alleys, or other public places of the city are not intended for storage of vehicles; therefore, any is vehicle standing, parked or remaining unattended within the • same two blocks of any public street, alley, sidewalk, parkway or upon any property of the city for forty-eight (48) or more continuous hours, even though the vehicle is moved from one place to another within such blocks or City property, is hereby declared to be illegally parked. If the vehicle remains within the same two blocks of any public street, alley, sidewalk, parkway or upon any property of the city for forty-eight (48) additional hours, it is hereby declared to be a nuisance per se, and any such vehicle when so found shall be removed summarily by any police officer of the city to any storage area designated or maintained by the police department and shall be kept there until redeemed or sold as provided in this section. For purposes of this Section, "vehicle" means a device in or by which a person or property is or may be transported or drawn on a public highway, other than a device used exclusively on stationary rails or tracks. Section 2. That if any section, subsection, sentence, clause or phrase of this ordinance, or the application of same to a particular set of persons or circumstances, should for any reason be held to be invalid, such invalidity shall not affect the remaining portions of this ordinance, and to such end the various portions and provisions of this ordinance are declared to be severable. Section 3. All ordinances or parts of ordinances in conflict herewith are repealed to the extent of the conflict only. Section 4. That any person who violates any provision of this ordinance shall, upon conviction, be punished as provided in Section 1-8 of the Code of Ordinances of the City of Beaumont, Texas. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of_ 1999. - Mayor - 0 • • 1 January 12, 1998 Consider amending Section 26-41(a) of the Code of Ordinances relating to the storage of vehicles on City streets A memorandum from the City Attorney is attached for your review. il INTER-OFFICE MEMORANDUM _1-- City of Beaumont, Texas City Attorney's Office Date: December 29, 1998 To: Mayor and City Council From: Lane Nichols, City Attorney Subject: Ordinance Prohibiting Storage of Vehicles on City Streets COMMENTS The Police Department has recommended that we redraft the ordinance which prohibits the storage of vehicles on City streets to remove the loophole which allows persons to move the vehicle a few feet and avoid the ticketing and towing provided by the ordinance. Presently, persons who are aware of the specific language of the present ordinance store such items as boats and trailers on City streets and avoid the ordinance by merely moving the vehicle a few feet every day or two. The amendment which is recommended for passage today should remove that loophole. Lane Nichols LN:cg Attachment G:\LEICAROLW ICHOLSWIEMOS\PROVEHIC 2 January 12, 1998 Consider approving a change order and final payment related to the Flowers Street Pavement Widening Project In reaching final project completion, change order no. 1 in the amount of(5403.36) is required to adjust the estimated quantities to reflect the quantities actually used during the performance of the project. This change order decreases the contract amount to $88,831.54. It is also recommended that a final payment of$46,205.85 be paid to Treyco Contractors, Inc. A copy of the staff report is attached for your review. INTER-OFFICE MEMORANDUM City of Beaumont,Texas Engineering Division Date: January 7, 1999 To: Ray Riley, City Manager From: Tom Warner,Director of Public Works Subject: AGENDA ITINERARY- COUNCIL ACTION REQUESTED FLOWERS STREET PAVEMENT WIDENING PROJECT COMMENTS During the October 13, 1998 City Council meeting,City Council authorized the City Manager to enter into a contract with Treyco Contractors,Inc.,in the amount of$89,234.90 for the Flowers Street Pavement Widening Project. In reaching final project completion, change order no. 1 in the amount of($403.36)is required to adjust the estimated quantities to reflect the quantities actually used during the performance of the project. This change order decreases the contract amount to$88,831.54. Ninety(90)calendar days were allowed for completion of the project and fifty three(53) calendar days were used. The MBE participation in the performance of the contract totals $7,135.00, representing 8.0% of the final contract amount. The minority contractors were Crabtree Barricade Systems and Ramco Trucking. A copy of Schedule C identifying the MBE participants is attached. This project has been inspected by the Engineering Division and was found to be completed in accordance with the terms and provisions set out in the approved plans and technical specifications. The fiords for this project was available through the Rental Rehab Program Income(RRPI). It is recommended that a resolution be passed authorizing the City Manager to execute change order no. 1 in the amount of($403.36),final payment in the amount of$46,205.85 to be paid to Treyco Contractors,Inc. Tom Warner j C� TW:JPC:cra Attachment CITY OF BEAUMONT DATE: JANUARY 7, 1999 • PROJECT: FLOWERS STREET PAVEMENT WIDENING PROJECT OWNER: CITY OF BEAUMONT CONTRACTOR: TREYCO CONTRACTORS,INC. CHANGE ORDER NO.1 THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE: Adjust the estimated quantities to reflect the actual quantities used in completing the project. ORIGINAL CONTRACT AMOUNT: $ 89,234.90 NET FROM PREVIOUS CHANGE ORDERS: $ 89,234.90 TOTAL AMOUNT OF THIS CHANGE ORDER: $ (403.36) PERCENT OF THIS CHANGE ORDER: 0.45% TOTAL PERCENT CHANGE TO DATE: NEW CONTRACT AMOUNT: $ 88 831.54 0 CONTRACT TIMES IS NOT AFFECTED BY THIS ORDER ACCEPTED BY: CONTRACTOR APPROVED BY: JORIS P.COLBERT,CITY ENGINEER TOM WARNER,DIRECTOR OF PUBLIC WORKS RAY RILEY,CITY MANAGER ATTESTED BY: BARBARA LIMING,CITY CLERK IJ CITY OF BEAUMONT SCIIEIIULE OF MRF.PARTICIPATION { (SCHTDULE C) DfitcufRrport G Oepulmenl rJ Project No. hdr/E�� 1 i Location '" Percent complete 1'otut Conbact Amount Name of VIII tc Co tllrtetoCA oposer r p cii�WnR ( I, C;Elticlilti t'AYrG) ,�ANF7 0 N`�IzR��'�iE�tS,El�E'#4���1t1�RXDB ci�ly i'R crt�lz O -- / 3�1>ce, 3. __�1lJt vb f/V ; I'Ite unrlersil seal«'ill enter into n formal agroernent tv4191?Cnntructors for work listed in this soltccla:conditioned upon execution of a conlmcl with the City of l3enumont. a NO'11:: 1 Any busi"C'O listed abnvc must 1111\'0 Schcdulc A on file 6111 the City. ?. Sdtcdule(:i t to be included with bid,nhd resubmitted m 50''o tin 1(H) o(ptnject curn�rlchrm, - Signature ax Plots 7(57 t hats 1 1T tt�r5 Tille f-- Post-it'F ('.u�YhgN - �j C � Co. —, - 1'\VITPwmS:hcdC.024)_1 7s Phun x Phone 0 '� 2�J 0 3 January 12, 1998 Consider approving a change order and final payment related to the Chaison Street Pavement Widening Project In reaching final project completion, change order no. 1 in the amount of($5,177.56) is required to adjust the estimated quantities to reflect the quantities actually used during the performance of the project. This change order decreases the contract amount to $154,375.49. It is also recommended that a final payment of$71,511.35 be paid to Excavators & Constructors, Inc. A copy of the staff report is attached for your review. INTER-OFFICE MEMORANDUM An EL City of Beaumont,Texas Engineering Division Date: January 7, 1999 To: Ray Riley, City Manager From: Tom Warner,Director of Public Works Subject: AGENDA ITINERARY-COUNCIL ACTION REQUESTED CHAISON STREET PAVEMENT WIDENING PROJECT COMMENTS During the November 3, 1998 City Council meeting,City Council authorized the City Manager to enter into a contract with Excavators&Constructors,Inc.,in the amount of$159,553.05 for the Chaison Street Pavement Widening Project. In reaching final project completion,change order no. 1 in the amount of($5,177.56)is required to adjust the estimated quantities to reflect the quantities actually used during the performance of the project. This change order decreases the contract amount to $154,375.49. One hundred twenty(120) calendar days were allowed for completion of the project and fifty three(5 3)calendar days were used. The MBE participation in the performance of the contract totals $12,158.13,representing 7.9%of the final contract amount. The minority contractors were Crabtree Barricade Systems,L.D. Construction,and Bernard's Trucking. A copy of Schedule C identifying the MBE participants is attached. This project has been inspected by the Engineering Division and was found to be completed in accordance with the terms and provisions set out in the approved plans and technical specifications. It is recommended that a resolution be passed authorizing the City Manager to execute change order no. 1 in the amount of($5,177.56),final payment in the amount of$71,511.35 to be paid to Excavators&Constructors,Inc. C'1w� Tom Warner ,J P v TW:JPC:cra Attachment CITY OF BEAUMONT DATE: JANUARY 7,1999 PROJECT: CHAISON STREET PAVEMENT WIDENING PROJECT OWNER: CITY OF BEAUMONT CONTRACTOR: EXCAVATORS&CONTRACTORS,INC. CHANGE ORDER NO.1 THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE: Adjust the estimated quantities to reflect the actual quantities used in completing the project. ORIGINAL CONTRACT AMOUNT: $ 159.553.05 NET FROM PREVIOUS CHANGE ORDERS: $ 159,553.05 TOTAL AMOUNT OF THIS CHANGE ORDER: $ (5,177.56) PERCENT OF THIS CHANGE ORDER: _ _ 125% TOTAL PERCENT CHANGE TO DATE: 3.25% NEW CONTRACT AMOUNT: $ 154,375.49 CONTRACT TIMES IS NOT AFFECTED BY THIS ORDER ACCEPTED BY: CONTRACTOR APPROVED BY: JORIS P.COLBERT,CITY ENGINEER TOM WARNER,DIRECTOR OF PUBLIC WORKS RAY RILEY,CITY MANAGER ATTESTED BY: BARBARA LIMING,CITY CLERK Y P CITY OF nAUMONT n ; SCUM OF MDR PARTICIPATION p 2 Due of,on POW Na � m p Loc6m ,,—N [v�c Q VQ76/S 10173tt ILyb/ �ca*k �^ k 1` �5 Inc, Ta��lCm4totAmaat S 5 ,O a ft,u4.0 N = Q1 I y l k e -y x x L ]le tnaeo�l kiIl epic told t tam a�r�eat nib M8B Cm cto�!fQ�tLiiimd'a fau 49 u; u=4cs oil awrl W4 W Qa of-;=nog :n ATE � ��!bd ume�hwe Schodulo A ao ale With me Cih, � �� o m�aduae�aid bid aad�tsa d SOSS�d I WK of pro�1 cromQi:tim, i-'-'� r PC1i- 'Fax N018 7671 Do of 6ipuur. MIA ChrA e; f"' 21 rm i 2 3° MT r4m kbu�?5 h • 4 January 12, 1998 Consider awarding a bid for the clearance of 15.25 acres at the Beaumont Municipal Athletic Complex located at 6400 College Street The bid would be awarded to John Bankston Construction & Equipment Rental, Inc. in the amount of$53,070.00 for the clearing of all trees, shrubs and obstructions on the 15.25 acre site. Plans are currently being developed for the construction of three (3) new softball fields at this time. The clearing of the site is expected to begin no later than February 1 and be completed in ninety days or less. Construction of the softball fields will begin immediately after the site is cleared. A copy of the staff memorandum is attached for your review. QILJ INTER-OFFICE MEMORANDUM K. City of Beaumont,Texas Central Services Department Date: January 6, 1999 To: Ray A. Riley, City Manager From: Kirby Richard, Central Services Director Subject: Clearing of Property-6400 College COMMENTS Five(5)bids were received on Wednesday,January 6, 1999 for providing all labor,equipment and materials necessary for clearing approximately fifteen(15) acres at the Beaumont Municipal Athletic Complex. The site is being cleared for the construction of a new softball facility. The bids received are as follow: Company Location Price Completion Time John Bankston Construction& Equipment Rental, Inc. Beaumont, TX $53,070.00 90 Days Gissco Beaumont, TX $69,113.00 60 Days Brystar Contracting,Inc. Beaumont, TX $74,953.75 60 Days Lombardo Tree Service Beaumont, TX $74,980.00 100 Days Paula Construction,Inc. Cleveland, TX $93,911.94 60 Days The successful contractor will be responsible for the removal and disposal of all trees, shrubs and obstructions on the 15.25 acre site. Plans are currently being developed for the construction of three (3)new softball fields at this site. It is recommended that this bid be awarded to John Bankston Construction & Equipment Rental, Inc. in the amount of $53,070 for furnishing all labor, equipment and materials necessary for clearing 15.25 acres at the Beaumont Municipal Athletic Complex located at 6400 College. The clearing of the site is expected to begin no later than February 1 and be completed in ninety days or less. Construction of the softball fields will begin immediately after the site is cleared. Funds for this expenditure are available in the General Improvements Fund. 5 January 12, 1998 Consider approving a six-month contract for the purchase of caustic soda for use in the Water Production Division/Water Utilities Department Caustic soda is used in the treatment of municipal drinking water at the Water Production Plant on Pine Street. It is recommended that a contract be approved with Coastal Products and Chemicals of Houston in the amount of$203 per dry ton. The estimated expenditure is $60,900. A six month contract was requested due to market conditions affecting the cost of this product. Funds are available in the Water Production Division's budget. A copy of the staff memorandum is attached for your review. • INTER-OFFICE MEMORANDUM City of Beaumont,Texas Central Services Department Date: January 4,_1999 To: Ray A. Riley, City Manager From: Kirby Richard, Central Services Director Subject: Six Month Contract for Sodium Hydroxide(Caustic Soda) COMMENTS Bids were received on Monday, 14, 1998 for a six month annual contract to furnish sodium hydroxide (caustic soda)for the Water Utilities Department,Water Production Division. This chemical is used in the treatment of municipal drinking water at the Water Production Plant located on Pine Street. Bid packages were provided to twenty-nine (29)vendors,with nine (9)responding with bids. Bids were quoted per dry ton and prices are firm for a period of six months. The six month contract was requested due to market conditions affecting the cost of caustic soda. Industry prices have fluctuated widely in the past twelve months,therefore vendors will not bid a firm price for longer than a six month period. The Water Production Plant orders approximately 20-25 tons bi-weekly. Caustic soda is shipped by tank truck in liquid form. The estimated usage provided in the bid represents the past six month's usage. Delivery will be made to the Water Production Plant as needed. The following companies submitted bids: USAGE (SIX ESTIMATED COMPANY MONTHS) PRICE PER DRY TON EXPENDITURE Coastal Products and Chemicals 300 tons $203.00 $60,900 Houston, TX DX Distributors 300 tons $209.61 $62,883 Houston, TX Harcros Chemicals. Inc. 300 tons $210.00 $63,000 Houston, TX Shrieve Chemical Company 300 tons $212.00 $63,600 The Woodlands,TX Southwest Solvents and Chemicals 300 tons $215.00 $64,500 Houston, TX Six Month Contract for Sodium Hydroxide (Caustic Soda) January 4, 1999 Page 2 USAGE (SIX ESTIMATED COMPANY MONTHS) PRICE PER DRY TON EXPENDITURE Van Waters and Rogers 300 tons $215.00 $64,500 Houston, TX Skyhawk Chemicals,Inc. 300 tons $219.00 $65,700 Houston,TX Houston Chemical Dist. 300 tons $221.00 $66,300 Algoa, TX Treatment Designs, Inc. 300 tons $223.00 $66,900 Kirbyville, TX It is recommended that this bid be awarded to Coastal Products and Chemicals, Inc. in the amount of$203 per dry ton. The estimated expenditure for a six month period is $60,900. Last year's price was$224 per dry ton. During the past twelve months,the Water Production Division has purchased in excess of 600 tons. Funds for this expenditure are available in the Water Production Division's budget. WEDNESDAY JANUARY 20, 1999 Council halts residence relocations By KHALIL HACHEM THE ENTERPRISE BEAUMONT — To temporar- ily stop shabby houses from being moved into neighbor- hoods, the City Council amend- ed an ordinance Tuesday making it unlawful to move a building or part of a building within the city if the building was designed for residential purposes. The amendment is expected to last for nearly 60 days while the city puts together an ordi- nance with specific criteria for moving structures within the city limits, said Lane Nichols, city attorney. Previously, a city ordinance allowed moving structures with minimum requirements, which sparked the concerns of some residents. The amendment,which takes effect Saturday, does not involve structures that would be used for other than residen- tial purposes, but a permit is needed from the city before the building is moved. Also, structures designated as having historical signifi- cance are exempt from the amendment. But the Historical Landmark Commission would have to designate the structure as historic and the building official would have to issue a permit allowing the structure to be moved.Also Tuesday, the City Council approved a request by the Beaumont Independent School District to abandon East Woodrow Avenue between High- land and Grandberry avenues. The 594-feet abandonment is part of a proposed redevelop- ment of Pietzsch-MacArthur Elementary School. The school district plans to demolish Piet- zsch Elementary, build a new school and renovate certain structures on the MacArthur campus.