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HomeMy WebLinkAboutPACKET JAN 08 2002 1wolvar rpm City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS JANUARY 8, 2002 .1:30 P.M. AGENDA OPENING [avocation Pledge Roll Call ' Presentations and Recognition k Public Comment: Persons may speak on scheduled agenda items ^` Consent Agenda GENERAL BUSINESS 1. Consider a request for a tax exemption for the "Coale Building" at 461-469 Bowie 2. Consider authorizing the City Manager to execute Change Order No. 1 related to the rehabilitation contract for the wastewater digester system 3. Consider approving the purchase of equipment for use at the Water Reclamation Plant WORK SESSION * Central Business District Parking Study * Review Proposed Park Improvements COMMENTS * COUncilmembers comment on various matters * City Manager's Report Public Comment (Persons are limited to 3 minutes) EXECUTIVE SESSION k Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Claim of Margaret King Joyce McKinney dba Classic Kid Learning Academy Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kyle Hayes at 880-3716 a day prior to the meeting. 1 January 8, 2002 Consider a request for a tax exemption for the "Coale Building" at 461-469 Bowie I Il7ii-!J IN~ C1 ty of Beaumont Council Agenda Item TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Stephen C. Richardson, Planning Manager MEETING DATE: January 8, 2002 AGENDA MEMO DATE: January 2, 2002 REQUESTED ACTION: Council consider a request for a tax exemption for the"Coale Building" at 461-469 Bowie. RECOMMENDATION The Administration recommends approval of a tax exemption at 100% for the additional assessed value for a period of ten (10)years. BACKGROUND Dr. Hervy Hiner, the property owner, in conjunction with Wayne and Karen Ingwersen, are renovating the Coale Building at 461-469 Bowie. The Ingwersens are going to operate a restaurant and jazz club in the building. Renovations to the building include repairs to the outside of the building and extensive renovations to the interior of the building. Total costs are estimated at$1,844,000.00. The dollar amount of the improvements to the building far exceeds the current value of the entire property. This building is a contributing structure to the downtown area. Its renovation will significantly add to the revitalization of the Central Business District. This item was considered at City Council on December 11, 2001. At that time, the Administration recommended a tax exemption at a declining rate over a nine year period. A re-evaluation of the City Ordinance determined that once the restored building is certified by the Historic Landmark Commission it shall have the assessed value for ad valorem taxation equal to the assessed value prior to preservation for a period of ten (10) years. BUDGETARY IMPACT For a period of ten (10) years, the taxes on the Coale Building will be frozen at 100% of the pre- renovation value. The current appraised value is $49,110. PREVIOUS ACTION At a Public Hearing of the Historic Landmark Commission on November 14, 2001, the Commission voted 9-0 to approve a tax exemption that would freeze taxes for ten(10)years at the pre-renovation value. On December 11, 2001, City Council voted to approve a tax exemption based upon the following schedule of declining exemptions that would freeze taxes over a ten year period: First 5 years 100% Year 6 80% Year 7 60% Year 8 40% Year 9 20% Year 10 0% SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Executive Assistant to City Manager/Economic Development Director and the Planning Manager. RECOMMENDED MOTION Approve/Deny a request for a tax exemption for the"Coale Building"at 100%of the pre-renovation value for a period of ten (10)years. 2 January 8, 2002 Consider authorizing the City Manager to execute Change Order No. 1 related to the rehabilitation contract for the wastewater digester system UEg V~ C it y of Beaumont Council A enda Item � K TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Kirby Richard, Central Services Director MEETING DATE: January 8, 2002 AGENDA MEMO DATE: January 2, 2002 REQUESTED ACTION: Council consider authorizing the City Manager to execute Change Order No. 1 on rehabilitation of the wastewater digester system. RECOMMENDATION Administration recommends authorizing the City Manager to execute Change Order No. 1, in the amount of $104,938, to the contract with Allco, Inc. for the rehabilitation of the wastewater digester system. BACKGROUND On April 10, 2001, City Council authorized a contract for rehabilitation of the digester system in the total amount of$419,755. Water Utilities management has subsequently determined that the digester system required conversion from an anaerobic to an aerobic process, requiring the purchase and installation of equipment necessary to perform the conversion. This portion of the project was not initially anticipated and requires the performance of additional work to complete the rehabilitation. Installation of the equipment necessary for the conversion is required to enable the digester system to remain in compliance with Texas Natural Resource Conservation Commission mandates. The installation to be performed under Change Order No. 1 consists of the following work: demolition of certain existing concrete supports and piping, construction of a foundation and building for housing the new centrifugal blowers, and installation of all new equipment with appropriate settings and piping. The anticipated completion date for all phases of the rehabilitation and conversion is October, 2002. Change Order No. 1 -Rehabilitation of Digester System January 2, 2002 Page 2 BUDGETARY IMPACT Funds are available for this expenditure in the Water Utilities Fund. Approval of Change Order No. 1 increases the contract amount by 25%, or $104,938, for a total expenditure of$524,693. PREVIOUS ACTION City Council awarded the original contract on April 10, 2001. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Central Services Director and Public Works Director. RECOMMENDED MOTION Approve/Deny authorizing the City Manager to execute Change Order No. 1 in the amount of $104,938 to the contract for rehabilitation of the digester system with Allco, Inc. 3 January 8, 2002 Consider approving the purchase of equipment for use at the Water Reclamation Plant Cit y of Beaumont •� Council Agenda Item TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Kirby Richard, Central Services Director MEETING DATE: January 8, 2002 AGENDA MEMO DATE: December 31, 2001 REQUESTED ACTION: Council approval to award a bid for the purchase of equipment for conversion of the digesters at the Water Reclamation Plant. RECOMMENDATION Administration recommends award of a bid in the following manner: $219,200 to Houston Service Industries of Houston for multistage centrifugal blowers; $92,000 to US Filter, Envirex Products dba Envirex, Inc. of Beaumont for coarse bubble aeration equipment; and$138,000 to Allco, Inc. of Beaumont for stainless steel pipe. BACKGROUND The Water Reclamation Plant utilizes two (2) digesters to properly stabilize biosolids in the wastewater system. The equipment specified in this bid is necessary to convert the existing digester system from anaerobic to aerobic. The digester system incorporates two (2) circular holding tanks in which the stabilization process occurs, each approximately 80 feet in diameter by 40 feet in height. The anaerobic process takes place with microbes which form in an oxygen-free environment, while the aerobic process utilizes microbes which thrive in oxygen. The aerobic system will require less maintenance and cleanup, as the oxygen-rich environment will have substantially less waste and debris buildup in the tanks than the current process. The conversion is necessary to ensure the wastewater plant's compliance with mandated waste limits set by the Texas Natural Resource Conservation Commission (TNRCC). The multistage blowers provide the necessary oxygen for the process, the aeration equipment disburses the oxygen throughout the tank, and the stainless steel piping is required to engage the Purchase of Equipment for Digester Conversion December 31, 2001 Page 2 new equipment to the existing system. Eight (8) bids were received, as reflected in the attached bid tabulation. BUDGETARY IMPACT Funds are available for this expenditure in the Water Utilities Fund. PREVIOUS ACTION None. SUBSEQUENT ACTION Change Order No. I will be required to the award made to Allco, Inc. on April 10, 2001 for rehabilitation of the digesters to include the installation of this equipment. RECOMMENDED BY City Manager, Central Services Director and Public Works Director. RECOMMENDED MOTION Approve/Deny accepting bids in the following amounts: Houston Service Industries in the amount of$219,200 for multistage centrifugal blowers; US Filter,Envirex Products dba Envirex,Inc. in the amount of$92,000 for coarse bubble aeration equipment;and Allco,Inc. in the amount of$138,000 for stainless steel pipe. Bid Tabulation for Purchase of Equipment for Digester Conversion 11/26/01 Multistage Centrifugal Blowers Vendor Total Bid Amount Houston Service Industries $219,200 Houston, Texas Environmental Improvements, Inc. $249,000 Houston, Texas The Spencer Turbine Company $250,000 Windsor, Connecticut Air Moving Equipment Co. $311,100 Houston, Texas Coarse Bubble Aeration Equipment Vendor Total Bid Amount US Filter, Envirex Products dba Envirex, Inc. $92,000 Beaumont, Texas Wilfley Weber, Inc. $95,565 Denver, Colorado Sanitaire, A Division of ITT Industries, Inc. $104,470 Brown Deer, Wisconsin Stainless Steel Pipe Vendor Total Bid Amount' Allco, Inc. $138,500 Beaumont, Texas WORK SESSION * CBD Parking Study * Review Proposed Park Improvements fi CITY OF BEAUMONT PUBLIC WORKS INTEROFFICE MEMORANDUM DATE: January 4, 2002 TO: Stephen J. Bonczek, City Manager FROM: Tom Warner, Public Works Director SUBJECT: CBD PARKING STUDY COMMENTS The Transportation Division has recently completed a parking study to determine the effectiveness of the free parking meter concept in the Downtown area. Also included in this study is a review of the operation and maintenance of the parking meters and the costs associated with the parking enforcement program. A copy of this report is attached for your review. This survey, initiated in August 2001, includes data compiled as a result of on-site parking surveys conducted during a thirty (30) day period and verification of the operational status of all 149 parking meters in the downtown area.Additionally,on-street parking data, from twenty (20)cities comparable in size to Beaumont, was compiled as a basis for comparison to Beaumont's current parking control program. The results of the study reveal that parking duration times increase beyond the time limits and parking space availability rates are significantly lower in the areas where parking is not metered. It is recommended that metered parking remain and that coin operated meters be reintroduced to assure parking space availability. Also,it is recommended that the parking citation fine rates be increased as proposed during the budget process. The revenues generated by the reintroduction of coin-operated meters and the proposed increase in parking citation fines will be sufficient offset the costs associated with the program. The Public Works Department will provide a summary of the study to City Council during the Work Session of the January K, Council meeting. Tom Warner C.B.D. Parking Program Review and Study Results Background The Transportation Division conducted a study to evaluate the current Central Business District (CBD) parking program The principal issues addressed in this study were the effectiveness ofthe free parking meter concept,the operation and maintenance ofthe parking meters, and the costs associated with the parking enforcement program Study Procedures Parking meters at sample locations in the CBD were covered during August 2001,in an effort to determine the effectiveness ofthe free metered parking program The parking meters were covered along a two (2) block section of Liberty Street, and a one block section of Bowie Street. Hourly inventories of the vehicles parked at these meters were conducted weekdays between the hours of 8:00 a.m.and 5:00 p.m by recording partial license plate numbers. For comparison purposes,parked vehicles at uncovered meters on Forsythe Street and at the non metered spaces on Pearl Street were also inventoried. Upon completion of this month-long parking inventory,results were tabulated to determine parking space occupancy and parking duration. The mechanical operation of the parking meters was also reviewed during this time frame. Approximately ten(10)parking meters were removed for the CBD at a time and replaced with parking meters known to be operating properly. The removed meters were then tested to determine proper operation. Meter timing was tested using an electronic digital stopwatch. Meters found to be short-timing were adjusted to time properly. Meters found to be timing slow,effectively giving motorists 3 to 5 extra minutes,were deemed as functioning properly and not adjusted. If timing was slower than the 5 minute tolerance,the meters were adjusted as needed. Test results were recorded, repairs were made as needed and these meters were then utilized to replace the next ten (10) parking meters to be tested. This procedure was repeated until all 149 parking meters in the CBD were evaluated. I he existing parking citation fine structure,which has been in place for many years, was also evaluated. As a part of this evaluation, twenty (20) Texas cities, comparable in size to Beaumont or larger, were contacted and surveyed to determine their respective parking citation fines for over parking, parking in a no parking zone, and parking in a fine zone. Study Results Areas in which the parking meters were covered or not present at all,experienced lower rates of parking space turnover and more frequent occurrences of multi hour parking. As shown inAttachmentA,parking duration rates and the percent ofvehicles exceeding time limits were significantly higher at meters that were covered. It should be noted that a significant percentage of these vehicles occupied the same space for the entire daily study period. The lower parking duration rate found in the area where parking meters were not covered is an indicator that metered parking does encourage parking space turnover. This turnover increases the availability of curb side parking for patrons of businesses in the downtown area. The parking meter repair summary, identified as Attachment B, indicates the malfunctions found during the parking meter mechanical operation review. As indicated in the summary, 27 of the 149 parking meters tested were found to be malfunctioning, resulting in a malfunction rate of 18%. The majority of malfunctions resulted from coins or other objects inserted into the coin slots of the meters jamming the mechanism and rendering the meter inoperative. Of the seventeen(17)meter found to be jammed,eleven(11)were found to have coins or other objects in the mechanisms.The placement of covers over these slots has proven to be ineffective. A survey of cities that utilize parking meters and their parking fine structure was conducted in October 2001,and is summarized in Attachment C The survey revealed only one other city with a fine structure as low as Beaumont. The findings indicate that fifteen(15) cities are presently utilizing parking meters and that parking fine rates varied considerably. Over parking fine rates varied from$3.00 to$20.00,while fines for parking in a no parking/loading zone varied from $5.00 to $30.00. Parking in a fire zone resulted in fines ranging from $10.00 to $280.00. The remaining five (5) cities indicated that while they do not presently utilize parking meters,they do however enforce time limits by marking tires. The average fine structure rate of the cities surveyed is as follows: Over parking $10.20 Loading zone violation $16.31 Fire zone violation $55.82 In most instances, a doubling of the fine was used as a penalty for late payment. Recommendation It is recommended that metered parking remain in the CBD area. The free meter concept, while being convenient to patrons of downtown establishments, does have drawbacks. The free meter concept has resulted in an increase in parking duration rates and thus,a reduction in parking space turnover rates. Additionally, it is difficult to convey to motorists the operational concept of the free parking meter in the limited space available on the meter. The modifications necessary to convert the meters to free operation have resulted in meter malfunctions. Coins or other foreign objects inserted into the meters render them inoperable and have caused nearly half of the reported malfunctions. The reinstatement of the coin operated meters would encourage turnover, lower the number of meter malfunctions and increase revenue. Parking rates are easily indicated on the meters and would reduce the confusion now associated with the free parking program. _,may Municipal Court activity reports indicate that 4,645 parking citations were issued in Fiscal Year(FY) 2001. Seventy-four(74) percent of these citations were either paid or dismissed resulting in a revenue of$44,913. Uncollected revenue on the remaining twenty-six(26) percent of the citations issued in 2001 is an estimated $15,800. Currently, outstanding or uncollected parking fines total $81,750. Efforts to improve the collection rate on unpaid parking citations and increasing the amount of the fine structure would increase revenues an additional $60,000 annually. It is anticipated that increasing the fine structure would discourage parking violations, further increasing on-street parking availability. The recommended fine structure is as follows: Existing fine Proposed fine • Over parking $3 ($6 after five days) $10($20 after five days) • No Parking Zone $10($20 after five days) $15 ($30 after five days) • Fire Zone $10($20 after five days) $40 ($70 after five days) Summary The average duration of vehicle parking and the percentage of vehicles exceeding the time k limits was observed to be higher in areas where parking meters were covered. The absence of parking meters resulted in even higher rates of noncompliance. The subsequent parking demand created by the new growth of entertainment activities proposed and currently under construction in the CBD will be best addressed by metered parking. The importance of convenient parking cannot be overstated and metered parking will help insure parking space availability rates at a level that will be perceived as convenient. The reintroduction ofcoin-operated meters will lessen confusion and lower malfunction rates. These rates, which fall well within the boundaries of the rates imposed by other surveyed cities are as follows: 30 minutes $0.25 1 hour $0.50 2 hours $1.00 In addition. thcn changes, the frevzouJy mentioned increase in parking citation fines would further encourage compliance, leading to improved turnover rates. These changes will provide the tools necessary to better regulate and enforce parking in a rapidly changing area ofBeaumont.The cost effectiveness ofthe parking program in the CBD will improve by providing annual revenues sufficient to cover the costs associated with the program- Attachment A Parking Space Occupancy August 2001 No. of No. of No. of Vehicles Total Hours %Vehicles Average Location Spaces Vehicles Exceeding Lmnit Exceeding limit Exceeding limit Duratio n Liberty 9 440 344 1373 78% 5.0 hrs (Pearl- Main) Liberty 14 639 507 2072 79% 5.1 hrs. (Orleans- Pearl) Bowie 15 397 254 1231 63% 5.8 hrs. (Orleans- Pearl) * Forsythe 17 828 148 266 17% 2.8 hrs. (Orleans- Pearl) **Pearl 20 622 578 2999 92% 6.2 hrs. (Forsythe- Bowie) * 2 hour meters(not covered) ** 1 hour space(non metered) Note: Unless otherwise shown, above locations denote one-hour parking meters. Attachment B Paricing Meter Repair Summary Parking Meter Repairs-August/September 2001 Meters with broken parts 3 Improper meter timing 7 Jammed/frozen mechanism* 17 Total 27 Total number of parking meters tested 149 Percentage of meters requiring repair 18% * Eleven(11) parking meters were found to be jammed due to insertion of coins or foreign objects. PARKING FINES n CITY OVER-PARKING FIRE ZONE LOADING ZONE Abilene $5 (double after 20 days) Tickets Written By Police/Fire Only $10 n Amarillo $ 5 (10 days) No Fire Zone Downtown $5 (10 days) Austin $15 (14 days) N/A N/A BEAUMONT $3 ($6 after 5 days) $10 ($20 after 5 days) $10 ($20 after 5 days) Brownsville $3 $15 s 10 days)y ) $10 (10 days) Corpus Christi $10 (20 days) $20 (10 days) $20 (10 days) Dallas $20 (15 days) $40 ($75 after 15 days) $25 ($50 after 15 days) El Paso $10 ($17 after 15 days) L $35 ($40 after 15 days) $15 ($20 after 15 days) Fort Worth $12 ($17 after 15 days) $35 ($40 after 15 days) $15 ($20 after 15 days) Galveston $17 (double after 20 days) $17 (double after 30 days) $17 Houston $20 (double after 45 days) $280 ($350 after 45 days) $30 ($50 after 30 days) Laredo $6 (add $3/each reminder) $15 (add$3/each reminder) $10 (add$5/each reminder) Longview $59 $13 Lubbock t No-Meters - Time Limit $60 ($60 after 12 days) $15 ($15 after 12 days) Midland m No Meters N/A N/A Odessa $4 ($11 after 10 days) 2/hr Meters $115 (warrant issued after 10 days) $30 (warrant issued after 10 days) San Angelo $22 $17 San Antonio $15 ($25 after 14 days) $35 ($45 after 14 days) $20 ($30 after 14 days) Tyler $8 ($23 after 15 days) $53 ($230 after 15 days) $11 ($35 after 15 days) Waco No Meters $80 $20 Wichita Falls Meters Around Post Office Only $58 $17 CITY OF BEAUMONT PUBLIC WORKS INTEROFFICE MEMORANDUM minL DATE: December 13, 2 TO: Stephen J. Bonczek, City Manager 14 FROM: Tom Warner, Public Works Director jet SUBJECT: PARKS & RECREATION ADVISORY f COMMITTEE RECOMMENDATIONS COMMENTS The December 11, City Council agenda included a recommendation from the Parks and Recreation Advisory Committee regarding the use of the proceeds from the sale of a portion of Central Park. The committee recommended to City Council that the$575,000 of proceeds be allocated to the following projects: • Renovation of Athletic Complex Tennis Courts $300,000 • Construct Three Water Playgrounds 150,000 • Partnership with BISD on Fletcher Park 75,000 • Modify Existing Softball Field for Pony League Use 50,000 During the City Council meeting, several questions were raised concerning the original twelve projects reviewed by the committee and a more detailed description of the projects recommended was requested. The twelve projects reviewed by the committee included: • Renovation of Athletic Complex Tennis Courts $300,000 • Construct Three Water Playgrounds at Sprott, Rogers and Central Park 50,000/each • Renovate Playgrounds at Babe Zaharias, Magnolia and Cottonwood 70,000/each • Renovate Babe Zaharis Walking Path 80,000 • Renovate Alice Keith Building Kitchen/Plumbing 35,000 • Use As Match for Collier's Ferry Phase H 250,000+ • Enlarge Fletcher Mini-Park&Provide New Facilities 575,000 • Renovate Walking Path at Wuthering Heights 75,000 • Replace Softball Lighting at Athletic Complex 75,000 • Pony League Baseball Field 300,000 To:Steve J.Bonczek Prom:Tom Warner Subject:Parks&Recreation Advisory Committee Recommendations Pg2of2 • Install New Walking Path at Perlstein Park 180,000 • Replace Hard Surface Covers on Four Basketball Courts 70,000/each Installing air conditioning at the large Recreation Building at Tyrrell Park was considered by was not included in the above list due to the potential modifications to the structure and the potential impact on the architectural integrity and historical importance of the structure as it now exists. A more detailed description is enclosed for each project. Please contact me if additional information is required. Tom Warner PROPOSED PARK IMPROVEMENTS Tennis Court Renovation( Athletic Complex) The existing eight (8) courts were constructed in 1976. As the courts aged and began to crack, groundwater seepage began to occur as hydraulic pressure created water, through expansion joints and cracks, to stand on the courts. Several renovations were made over the years in an attempt to alleviate this condition. A French drain was constructed around the entire perimeter in 1985. In 1991, a reinforced fabric (Supreme Court)was installed. The material is designed to allow water to move through channels in the underside of the material to the outer edges of the courts. This surfacing was removed in 1999 on the back four courts and all eight courts were cleaned, sealed, and then two water-based polyurethane paint coats were applied. The courts were also re striped. The groundwater seepage onto the courts has continued to occur and now requires renovation or removal of the courts. The most economical solution is to install a post tension surface over the existing concrete surface. This surface will alleviate the water seepage and provide a first class tennis facility for Beaumont tennis participants and allow for tennis tournaments to return to our community. The estimated cost to renovate the eight courts at the Athletic Complex is $300,000. New courts, including lighting, and demolition of the existing courts is estimated to cost $450,000. Water Playgrounds The installation of water playgrounds are proposed for Sprott, Rogers and Central Parks. The cost of the new water playground installed on Perlstein Park in the Amelia Neighborhood was as follows: • Water feature $36,000 • Concrete skirt 4,000 • Electrical service 5,000 • ADA access 2,000 • Grass sod 1,000 • Installation 5,000 • Total cost $53,000 Additional elements, such as a water recycling unit, cost approximately$5,000 per unit. Renovate Playgrounds at Babe Zaharias, Magnolia and Cottonwood The wooden play structures located on these parks have deteriorated and require replacement. Replacement parts are no longer available and equipment has been removed because of vandalism. Improvements to these playgrounds would include new equipment and ADA accessible surfacing and new sidewalks. The useful life of playground equipment is generally ten (10)years. The equipment on these parks is fifteen(15)years in age or more. The estimated cost for a playground is$70,000. Renovate Walking Paths at Babe Zaharias & Wuthering Heights The slag material used for the path at Babe Zaharias Park has deteriorated and no longer available as a replacement. The recommended replacement surface is an asphalt surface with a stabilized base. This design would match the walking path at Central Park. The estimated cost is $80,000. The Missouri base material on the path at Wuthering Heights has collapsed and new material is required. An asphalt surface with stabilized base is also recommended. The estimated cost is $75,000. Renovate Alice Keith Building Kitchen/Plumbing The kitchen facilities require renovation to better serve the public. The estimated cost to modify the kitchen facilities, plumbing fixtures, and installing a fire prevention system is $35,000. Use as a Match for Collier's Ferry Phase H The Park, Recreation, and Open Space Element of the Comprehensive plan recommends the expansion of Collier's Ferry Recreation Area. Phase II of the master plan includes picnic areas, additional shelters, parking and trails, an observation tower, a ramp for personal water craft, and other site improvements.Grants from the Texas Parks and Wildlife Department could afford matching funds up to $500,000, making the improvements a$1,000,000 project. Partnership with BISD on Fletcher Mini-park Fletcher was constructed as a mini park to provide a park site for the neighborhood. Current resources are not available to acquire additional property in the vicinity of the existing site. A partnership with the school district is proposed that would provide for the installation of playground equipment on the Fletcher School site. The playground would be available for use by the school during the day and would be available to the neighborhood after school hours. The estimated cost of a new park is$575,000 while the cost to install playground equipment at Fletcher School is$75,000 Replace Softball Lighting at Athletic Complex In 1998, a lighting survey was conducted on the softball fields at the Athletic Complex. The existing lights create shadows which makes it difficult to see fly balls. The existing light standards are not tall enough to provide the recommended lighting. The estimated cost to replace the lighting is$75,000. Modify Existing Softball Field for Pony League Use The Beaumont Youth Baseball Association has requested a pony league field with an outfield of 310 feet. The most economical means to accomplish this request is to modify one of the existing fast- pitch softball fields on complex III at the Athletic Complex. A baseball field requires a turf infield while a slow pitch softball field requires a soil infield. A review is underway to determine if a portable synthetic surface for the infield is feasible. Estimates indicate the proposed field would be used by the association for seventy-five(75) days for league and tournament play. Perlstein Park Walking Path The master plan for Perlstein includes a walking path around the perimeter of the park. The A.C.O.R.N. neighborhood association requested the path for the original project, but funds were available. This improvement is included in phase U of the project. The estimated cost to provide an asphalt surface with a stabilized base is$180,000. Replace Hard Surface Covers on Four Basketball Courts The following parks have covered hard surface areas: Alice Keith, Athletic Complex, Central, Cottonwood, Halbouty, Jacobs Street, Liberia, Magnolia, Pine Street, Rogers, Sprott, and Tyrrell. The supports and roof structure have aged and require replacement on Cottonwood, Liberia, Magnolia,Pine Street,Rogers,and Sprott. The estimated cost to replace these structures is$70,000 each. Air Condition Recreation Building at Tyrrell Park Major modifications to the structure would be required in order to insure an efficient system capable of cooling the recreation building. The doors and windows would require modification and the installation of insulation would also be required. These modifications would severely change the architectural integrity and historical importance of the structure. Any modifications to the building would require approval from the various historical agencies prior to commencement ofany work.The estimated cost to install the air-conditioning system and modifications to the building is$200,000. I owl UQ .10 : EL City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS JANUARY 8, 2002 1:30 P.M. CONSENT AGENDA Approval of minutes * Confirmation of committee appointments A) Approve landing in the amount of$25,000 for the Partnership of Southeast 'texas 13) Authorize the City Manager to execute an Industrial District Contract with Slamback Partners C) Approve a resolution waiving the application for fiends available to the City of Beaumont through the Juvenile Accountability Incentive Block Grant and to designate Jefferson County, Texas as the governmental recipient D) Approve an extension to the contract between the City of Beaumont and the Charlton- I'ollard Neighborhood Association, Inc. CONSENT AGENDA JANUARY 8, 2002 * Committee Appointments Carolyn Howard would be appointed to the Convention and Tourism Advisory Board. The term would commence January 8, 2002 and expire January 7, 2004. (Councilmember Lulu Smith) A) Approve funding in the amount of$25,000 for the Partnership of Southeast Texas Administration recommends approving $25,000 for the Partnership of Southeast Texas to help strengthen the economy of Southeast Texas through increased cooperative efforts among the nine counties in the region. Funding is available for the Partnership of Southeast Texas in the FY 2002 Budget. A copy of the staff memorandum is attached for your review. B) Authorize the City Manager to execute an Industrial District Contract with Slamback Partners The City contract with Slamback Partners expired December 31, 2001. Slamback Partners is located adjacent to "Trinity Industries. The new contract will be effective January 1, 2002. The in- lieu of tax payment will be based on a ratio of 80% of property taxes due to the City as if the industry were located with the city limits in 2002-2004 and 75%of property taxes due to the City in 2005-2008. The 2002 payment by Slamback Partners will be in the amount of$2,332. A copy of the staff memorandum is attached for your review. C) Approve a resolution waiving the application for funds available to the City of Beaumont through the Juvenile Accountability Incentive Block Grant and to designate Jefferson County, Texas as the governmental recipient The City of Beaumont has been notified by the State of Texas, Office of the Governor, Criminal Justice Division, that it is eligible to receive $76,563 in funding through the Juvenile Accountability Incentive Block Grant. The City of Beaumont received funding through the Juvenile Accountability Incentive Block Grant previously. The Police Department utilized the funds for technology and the hiring of a full time attorney and clerk. Both positions were vacated and the department was unable to fill them during the previous grant period. The Police Department believes that Jefferson County would be able to utilize the funds more effectively at this time to address the problem of juvenile crime through the Juvenile Probation Department. The Administration recommends approval of the resolution. A copy of the staff memorandum is attached for your review. D) Approve an extension to the contract between the City of Beaumont and the Charlton-Pollard Neighborhood Association, Inc. Administration recommends approval of an extension to the contract between the City of Beaumont and the Charlton-Pollard Neighborhood Association, Inc. to extend the contract termination date from December 31, 2001 to March 31, 2002. On January 9, 2001, City Council approved a contract in the amount of$375,000 using 2000 HOME funds with the CPNA for the construction or reconstruction of up to five new homes for lease or sale to eligible low income families. The CPNA has completed the construction of four homes and all have been leased to an eligible low income family whose children attend Dunbar Elementary School. The contract extension will provide sufficient time to complete the remaining house located at 2020 Poplar Street which is now 40% complete. A copy of the staff memorandum is attached for your review. A City of Beaumont � IL Council Agenda Item TO: City Council FRONT: Stephen J. Bonczek, City Manager PREPARED BY: Kyle Hayes, Economic Development Director MEETING DATE: January 8, 2002 AGENDA MEMO DATE: January 2, 2002 REQUESTED ACTION: Consider funding in the amount of$25,000 for the Partnership of Southeast Texas. RECOMMENDATION The Administration recommends approving$25,000 for the Partnership of Southeast Texas to help strengthen the economy of Southeast Texas through increased cooperative efforts among the nine counties in the region. BACKGROUND City Council approved funding for the Partnership of Southeast Texas in FY 2001 in the amount of$25,000. The Partnership of Southeast Texas is a nonprofit,economic development corporation that works to develop cooperative efforts on a regional basis. Its purpose is to facilitate the retention and creation of jobs in a nine-county area that includes Chambers, Hardin, Jasper, Jefferson, Liberty Newton, Orange, Tyler Counties and the Bolivar Peninsula in Galveston County. BUDGETARY IMPACT Funding is available for the Partnership of Southeast Texas in the FY 2002 Budget. PREVIOUS ACTION Council approved funding for the Partnership of Southeast Texas in the amount of$25,000 in FY 2001. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and Economic Development Director. RECOMMENDED MOTION Approve/Deny funding in the amount of$25,000 for the Partnership of Southeast Texas. Renewal Notice Partnership Of Southeast Texas POST Federal ID No: 76-0160511 An emnonuc developffrnt coq)orntion October 8, 2001 David Moore, Mayor City of Beaumont P.O. Box 3827 Beaumont, TX 77704 Annual Investment Dues 71 Thank you for contributing in the past to the efforts of working together to ensure the future of the City of Beaumont and surrounding area. Together, we have accomplished a great deal in expanding economic development efforts and making our voices heard on important regional issues. Thank you for continuing to assist in our efforts. Renewal of your annual October investment with the Partnership of Southeast Texas includes the quarterly POST Magazine subscription, a complimentary copy of the Big Nine Directory, and extends your membership through the year 2002. Invoice Amount: $25.000.00 Please make a copy of this statement and return with your remittance P. O. Box 3828, Beaumont, Texas 77704 (409) 838-6800 Fax(409) 835-2026 ' hftv://www.setx.orq OCT • f B City of Beaumont Council Agenda Item TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Kyle Hayes, Economic Development Director MEETING DATE: January 8, 2002 AGENDA MEMO DATE: January 2, 2002 REQUESTED ACTION: Consider authorizing the City Manager to execute an Industrial District Contract with Slamback Partners. RECOMMENDATION The Administration recommends approval of a resolution authorizing the City Manager to execute an Industrial District Contract with Slamback Partners. BACKGROUND Industrial District Contracts enable the City to collect payments in lieu of taxes from industries located outside the city limits. The City currently has a contract with Slamback Partners that will expire December 31, 2001. Slamback Partners is located adjacent to Trinity industries. The new contract will be effective January 1, 2002. The in-lieu of tax payment will be based on a ratio of 80%of property taxes due to the City as if the industry were located within the city limits in 2002-2004 and 75%of property taxes due to the City in 2005-2008. The 2002 payment by Slamback Partners will be in the amount of$2,332 which is based on 80%of the assessed value multiplied by the current tax rate. BUDGETARYIMPACT Industrial payments are estimated to total $11,728,700 in FY 2002 which are approximately 17% of the General Fund revenues. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and Economic Development Director. RECOMMENDED MOTION Approve/Deny authorizing the City Manager to execute an Industrial District Contract with Slamback Partners. STATE OF TEXAS § COUNTY OF JEFFERSON § AGREEMENT This Agreement is made under the authority of Section 42.044 of the Texas Local Government Code. The parties to the Agreement are the City of Beaumont,a municipal corporation and a home-rule city located in Jefferson County, Texas, hereinafter called "City," and Slamback Partners, hereinafter called 'Company.' PREAMBLE WHEREAS, the City has established an industrial district comprising a certain part of the extraterritorial jurisdiction of the City, such industrial district being known as the City of Beaumont Industrial District WHEREAS,Company owns land and/or improvements within the City of Beaumont Industrial District which are a part of the manufacturing, industrial, and refining facilities of said Company. WHEREAS, the Company recognizes the benefits of this Agreement and an obligation to contribute to the revenue needs of said City in an amount commensurate with the burdens placed upon the City by reason of being located immediately adjacent to said City and benefits derived by the Company by reason of being located within the Industrial District. In view of the above and foregoing reasons and in consideration of the mutual agreements herein contained, Company and City hereby agree as follows: GX" -OW wpa 1 / 9 ARTICLE 1. COMPANY'S OBLIGATION A. Annual Payment. Commencing with the calendar year 2002 and each calendar year thereafter for the duration of this Agreement, the Company will pay the City a certain sum which will be computed on the assessed value of the Company's facilities and property, real, personal,and mixed located on Company's land covered by this Agreement (herein referred to as the "Properties"). B. By the term "Assessed Value" is meant the 100% valuation of the Slamback Partners Properties, as determined by the Jefferson County Appraisal District for ad valorem tax purposes. C. The term "Assumed City Taxes Due" shall be calculated by the following formula: Assessed Value divided by 100 x the current ad valorem tax rate adopted by City Council of City=Assumed City Taxes clue. D. Payment Procedures (1) The payment for 2002 shall be in the amount of$2,332 and shall be due and payable on or before February 1, 2002. The 2002 payment is calculated as follows: a. Wrc"*-0"1.,Va 2 / 9 Assumed City Taxes Due: $458,980 / 100 X 0.635 = $2,914.52 Year 1 80% of Assumed City Taxes Due = $2,332 Each October thereafter, the Finance Officer of the City shall obtain the current Assessed Values set by the Jefferson County Appraisal District for the Company's Properties having taxable situs within the areas described in this Agreement. For example, in October,2002,the 2002 Assessed Values shall be used in calculating the payment due February 1, 2003. If the Assessed Values of the Properties for a tax year are in question and/or under litigation with the Jefferson County Appraisal District, payment shall be computed on the most recent certified Assessed Values of the Properties by the Jefferson County Appraisal District. The Company shall notify the City following resolution of the Assessed Value question and an adjustment for the payment,without interest,will be made within thirty(30) days following such resolution. (2) After the Assessed Value of the Company's Properties have been determined, the annual payment due shall be calculated in accordance with the following schedule: The 2002 annual payment shall be eighty percent (80%) of Assumed City Taxes Due. The 2003 and 2004 annual payments shall be 80% of Assumed City Taxes a. _08-M.,,W 3/ 9 Due, except such payment shall not exceed or be less than the previous year's payment by more than ten percent (10%). The 2005 through 2008 annual payments shall be seventy-five percent (75%) of Assumed City Taxes Due, except such payment shall not exceed or be less than the previous yea's payment by more than seven percent(7%). (3) City hereby agrees to bill Company for annual payments due hereunder on or before January 1 each year. Company shall pay such amount to City on or before February 1 each year. Upon receiving the annual payment due,the Finance Officer of the City shall issue an official receipt of said City acknowledging full,timely,final and complete payment due by said Company to City for the Properties involved in this Agreement for the year for which such payment is made. If payment is not made on or before any due date, the same penalties, interest, attorneys' fees and costs of collection shall be recoverable by the City as would be collectible in the case of delinquent ad valorem taxes. Further, if payment is not timely made, all payments which otherwise would have been paid to the City had Company been in the city limits of City will be recaptured and paid to the City within sixty (60) days of any such event. ARTICLE H. PROPERTY COVERED BY AGREEMENT This instrument will reflect the intention of the parties hereto that this instrument shall govem and affect the properties of Company (facilities, real, personal, and mixed) located on Company's real property, more particularly described in Exhibit W hereto, which are within the extraterritorial jurisdiction of the City of Beaumont. c: -oe-M.vva 4/ 9 ARTICLE III. SALE BY COMPANY Company shall notify City of any sale of any or all of Company's property, including facilities, to any person or entity, if the value of such property substantially affects the current assessed value of the property as set forth by the Jefferson County Appraisal District. As to payments due under this Agreement, no such sale shall reduce the amount due the City under this Agreement until the purchaser of such property has entered into an agreement in lieu of taxes with the City that provides for a continuation of payments to City as if no such sale had been made. It is the intent of the parties that no sale of any of Company's properties will affect the amount to be paid to City under this Agreement. ARTICLE IV. CITY'S OBLIGATIONS A. City agrees that it will not annex, attempt to annex or in anyway cause or permit to be annexed any portion of lands or facilities or properties of said Company covered by this Agreement for the period of the Agreement except as follows: (1) If the City determines that annexation of all or any part of the properties covered by this Agreement belonging to said Company is reasonably necessary to promote and protect the general health, safety and welfare of persons residing within or adjacent to the City, the City will notify Company in accordance with State law of the proposed annexation. In the event of such annexation, Company will not be required to make further payment under this Agreement for any calendar year commencing after such annexation with respect to the property so annexed, but shall nevertheless be obligated o. -W-o,-V4a 5/ 9 to make full payment for the year during which such annexation becomes effective if the annexation becomes effective after January 1 st of said year. (2) In the event any municipality other than the City attempts to annex separately or in the event the creation of any new municipality shall be attempted so as to include within its limits any land which is the subject matter of this Agreement, City shall, with the approval of Company, seek immediate legal relief against any such attempted annexation or incorporation and shall take such other legal steps as may be necessary or advisable under the circumstances with all costs of such action being borne equally by the City and by the said Company or Companies. B. The City further agrees that during the term of this Agreement, there shall not be extended or enforced as to any land and property of Company within said City of Beaumont Industrial District, any rules, regulations, or any other actions: (a) seeking in any way to control the platting and subdivisions of land, (b) prescribing any buildings, electrical, plumbing or inspection standards or equipment, or(c)attempting to regulate or control in any way the conduct of Company's activities, facilities or personnel thereof. C. It is understood and agreed that during the term of this Agreement or any renewals thereof, the City shall not be required to furnish any municipal services to Company's properties located within the City of Beaumont Industrial District; provided, however, City agrees to furnish fire protection to Company should such protection be requested by Company in the event an unusual emergency situation occurs. G.�co -0"I"W 6 / 9 ARTICLE V. TERMINATION OR BREACH It is agreed by the parties to this Agreement that only full, complete and faithful performance of the terms hereof shall satisfy the rights and obligations assumed by the parties and that, therefore, in addition to any action at law for damages which either party may have,Company may enjoin the enactment or enforcement of any ordinance or charter amendment in violation of, or in conflict with, the terms of this Agreement and may obtain such other equitable relief, including specific performance of the Agreement, as is necessary to enforce its rights. It is further agreed that should this Agreement be breached by Company, the City shall be entitled, in addition to any action at law for damages,to obtain specific performance of this Agreement and such other equitable relief necessary to enforce its rights. ARTICLE VI. AFFILIATES The benefits accruing to Company under this Agreement shall also extend to Company's"affiliates"and to any properties owned or acquired by said affiliates within the area described in Exhibit"A"to this Agreement and,where reference is made herein to the Properties owned by Company, that shall also include land, property and improvements owned by its affiliates. The word"affiliates"as used herein shall mean all companies with respect to which Company directly or indirectly,through one or more intermediaries at the time in question, owns or has the power to exercise the control over fifty percent(50%)or more of the stock having the right to vote for the election of directors. a. -OW VoPd 7/ 9 ARTICLE VII. TERM OF AGREEMENT The term of this Agreement shall be for a tern commencing upon execution and ending on December 31, 2008. ARTICLE VIII. N TICE Any notice provided for in this Agreement, or which may otherwise be required by law, shall be given in writing to the parties hereto by certified mail addressed as follows: TO Cl : TO COMPANY: City Manager Slamback Partners City of Beaumont c/o Hal Bean 801 Main Street P. 0. Box d:�.q30 P. 0. Box 3827 Beaumont, Texas 77704-04IR y3 o Beaumont, Texas 77704 If this Agreement shall be held invalid by any court of competent jurisdiction, such holding shall not affect the right of City to any payment made or accruing to City hereunder prior to such adjudication, and this provision is intended to be an independent and separable provision not to be affected by such adjudication. GiCG%ticREBCMWWnb*d-0"1.%Vd 8 / 9 IN WITNESS THEREOF, this Agreement, consisting of 9 pages, is executed in duplicate counterparts as of this day of . 2001. CITY OF BEAUMONT, TEXAS By: Stephen J. Bonczek City Manager ATTEST: Barbara Liming City Clerk SLAMBACK PARTNERS By: , ATTEST: o. -0W.vwd 9/ 9 c City of Beaumont Council Agenda Item TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED: Tom Scofield, Chief of Police MEETING DATE: January 8, 2002 AGENDA MEMO DATE: December 17, 2001 REQUESTED ACTION: To approve a resolution waiving the application for funds available to the City of Beaumont through the Juvenile Accountability Incentive Block Grant, to designate Jefferson County, Texas as the governmental entity to receive the $76,563 in funds waived and to agree to participate in the Juvenile Crime Enforcement Coalition created by Jefferson County under the Juvenile Accountability Incentive Block Grant and to name Chief Tom Scofield of the Beaumont Police Department, or his designee, to serve in that capacity. RECOMMENDATION To approve a resolution waiving the application for funds available to the City of Beaumont through the Juvenile Accountability Incentive Block Grant, to designate Jefferson County, Texas as the governmental entity to receive the $76,563 in funds waived and to agree to participate in the Juvenile Crime Enforcement Coalition created by Jefferson County under the Juvenile Accountability Incentive Block Grant and to name Chief Tom Scofield of the Beaumont Police Department, or his designee, to serve in that capacity. BACKGROUND The City of Beaumont has been notified by the State of Texas, Office of the Governor, Criminal Justice Division, that it is eligible to receive $76,563 in funding through the Juvenile Accountability Incentive Block Grant. The City of Beaumont received funding through the Juvenile Accountability Incentive Block Grant previously. The police department utilized the funds for technology and the hiring of a full time attorney and clerk. Both positions were vacated and the department was unable to fill them during the previous grant period. The department believes that Jefferson County would be able to utilize the funds more effectively at this time to address the problem of juvenile crime through the Juvenile Probation Department. BUDGETARY IMPACT None. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and the Chief of Police. RECOMMENDED MOTION To approve/deny a resolution stating that the City Council of the City of Beaumont hereby waives the application for funds available to the City of Beaumont through the Juvenile Accountability Incentive Block Grant, that the City Council of the City of Beaumont hereby designates Jefferson County, Texas as the governmental entity to receive the $76,563 in funds waived and that the City Council of the City of Beaumont hereby agrees to participate in the Juvenile Crime Enforcement Coalition created by Jefferson County, Texas under the Juvenile Accountability Incentive Block Grant and names Chief Tom Scofield of the Beaumont Police Department, or his designee, to serve in that capacity. Juvenile Accountability Incentive Block Grant Fund J A I B G APPLICATION WAIVER Eligible c-PpLua-►s fc r blcck gent bxr-b neywn-,e d=rigttt to fly bx a di rent gent cf furl. his can be da)e in t Ao wxys by-naiving the furls cr des car;,g t'�e fu-x-b. Ply indicate belowQuch cptirn the city cam' county widxs to d=se and have the PutY�d Of acial (the , CityItra or Oounty Judge) sign in tle apprqr ate]r.zatirn. If there are azy qgiesr;cry or if is naaJBd, glue call lazi O'Lem y at 512- 463-6472. A xmo3itim is zequired to be a4adttedwith this waiver. Pleam read the folimiry carefully: deck the a ?i ate tCQ Cr bcottan b=. vaiws appl cati rn for ftxxb available url Rine of city county or Native ArErican tribal goverrmait) i under the JAS and has passed a resolution a zovirxi the vaiver. (Send both forms to Gmet=ls C r rrrirnl anticeDh sicr> It is urlcstocd that the Gwe='s Office Conunal Justice Ihvisirnnayuse the fps eamm5ad far the ran l jurislictirn to prtuitlr elf y}ole serkdres to cadoiratirns of lrxal that are not Pl, to recer a dpi rr aon sEp�grant. Sti crab,im cf A it I rrr; e 1 c f-fi d al Doge -- OR City of Beaumont uai_ves its d gib lity toaq;ly f x a sqM30te Rye of city a=rty ar N�da e doer tribal gwenmiam) gzzrt,bi,tvmuldlil4etoclasigr,E�t,e Jefferson Ct. Juvenile Pro6then .ipd,cfthe amxt-- QSne of jtsisdictim to re ei\e Haired fir&.) j!he governing board of City Of Beaumont has passed a resolution that Qbre of j=9dLctim1Aa1v1M frxb) waives the right to ably, rznes Jef f. Ct. Juvenile Prob. as the designee for the ObM of jims3ict to receiveHaiAd fixrb) waived funds, agrees to partici ate in the Juvenile ammo II it Oml.iticn (J= created by the designee andnares the representatives to serve cn the designee's JCS. City of Beaumont Wme cf judsffictLcnuaivku&xb) has p ravad3d a crp(of the resat t rn to the dasign to imlz�in t3=applicaticn 5=the JUM fund. SignatLze of Fr>thori2e30ffi cm al Hate 28 D Cit y of Beaumont C Council Agenda Item TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Richard Chappell, Housing Coordinator -T c, MEETING DATE: January 8, 2002 AGENDA MEMO DATE: January 2, 2002 REQUESTED ACTION: Council approval of an extension to the contract between the City of Beaumont and the Charlton- Pollard Neighborhood Association, Inc. RECOMMENDATION Administration recommends that Council grant an extension to the contract between the City of Beaumont and the Charlton-Pollard Neighborhood Association, Inc. (CPNA) ($375,700) to extend the contract termination date from December 31, 2001 to March 31, 2002. BACKGROUND On January 9, 2001 City Council approved a contract (Resolution No. 01-007) in the amount of $375,700 using 2000 HOME funds with the CPNA for the construction or reconstruction of up to five (5) new homes for lease or sale to eligible low income families. The contract provides up to $279,500 for the construction or reconstruction costs, up to $12,500 in developers fees to be paid upon completion of the five homes and up to $83,700 in operating costs. The original contract completion date was December 31, 2001. The CPNA has completed the construction of four (4) homes located at 765 Doucette, 1031 Schwarner, 875 Lincoln and 875 Devilleneuve in the Charlton-Pollard Neighborhood. Each of these homes has been leased to an eligible low income family whose children attend Dunbar Elementary School. The contract extension until March 31, 2002 will provide sufficient time to complete the remaining house located at 2020 Poplar Street which is now 40% complete. Council Agenda Item January 2, 2002 Page 2 BUDGETARY IMPACT Funds are available from the 2000 HOME Program. There is no additional budgetary impact. PREVIOUS ACTION The City approved a similar contract with the CPNA on November 9, 1999 which resulted in the construction of two (2) new homes. The operating budget is comparable to other CHDO budgets approved previously. The CPNA will utilize its operating budget to support necessary fund raising activities which will build self sufficiency. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Executive Assistant to the City Manager/Economic Development Director, Planning Manager, Housing Coordinator and Grants Administrator. RECOMMENDED MOTION Approve the extension of the contract until March 31, 2002 with the Charlton-Pollard Neighborhood Association, Inc. in the amount of$375,700 for the construction or reconstruction of up to five (5) homes for lease or sale to eligible low income families.