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HomeMy WebLinkAboutMIN MAY 14 2013 M I N U T E S - CITY OF BEAUMONT W.L. Pate,Jr.,At-Large BECKY AMES, MAYOR Gethrel Wright,At-Large Dr.Alan B.Coleman,Mayor Pro Tom CITY COUNCIL MEETING Michael D.Getz,Ward II Audwin Samuel,Ward 111 May 14, 2013 Jamie Smith,Ward IV Tyrone E. Cooper,City Attorney Kyle Hayes, City Manger Tina Broussard, City Clerk The City Council of the City of Beaumont, Texas, met in a regular session on May 14,2013,at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Presentations and Recognition Public Comment: Persons may speak on scheduled agenda items 1-5/Consent Agenda Consent Agenda Mayor Ames called the council meeting to order at 1:30 p.m. Rabbi Joshua Taub, of Temple Emanuel gave the invocation. Councilmernber Pate led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor Ames, Mayor Pro Tern Coleman, Councilmembers Getz, Wright, Pate, Samuel and Smith (Arrived at 1:39 p.m.). Also present were Kyle Hayes, City Manager; Tyrone Cooper, City Attorney; Tina Broussard, City Clerk. Proclamations, Presentations, Recognitions "Jewish American Heritage Month"-May, 2013-Proclamation read by Councilmember Getz; accepted by Rabbi Joshua Taub, Allison Getz and Michael Wolf "National Police Week" - May 12 - 18, 2013 - Proclamation read by Mayor Ames; accepted by Chief James Singletary and Police Office Public Comment: Persons may speak on scheduled agenda items 1-5/Consent Agenda. None CONSENT AGENDA Approval of minutes- May 7, 2013 Confirmation of committee appointments - None A) Approve a resolution approving the City of Beaumont Investment Policy- Resolution 13 - 103 Minutes—May 14,2013 B) Approve a resolution approving the option to extend the contract for investment management services with Valley View Consulting, LLC for two additional years — Resolution 13 - 104 C) Approve a resolution approving Change Order No. 1 to the contract with AmeraProducts, Inc. for furnishing and installing seven new windows in the Fire Department Administration Building— Resolution 13 - 105 D) Approve a resolution authorizing the renewal of a lease agreement for EMS Med 1 Operations— Resolution 13 - 106 E) Approve a resolution authorizing the City Manager to execute all documents necessary between the Office of the Attorney General of Texas and the Beaumont Police Department for certain Internet Against Children Crimes Task Force activities— Resolution 13 - 107 F) Approve a resolution providing for the reimbursement of capital expenditures incurred prior to future financing — Resolution 13 - 108 Councilmember Pate made a motion to approve the Consent Agenda. Councilmember Samuel seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM COLEMAN, COUNCILMEMBERS GETZ, WRIGHT, PATE, SAMUEL AND SMITH NAYS: NONE MOTION PASSED GENERAL BUSINESS 1. Consider a resolution approving the award of contracts to four separate vendors for the purchase of inventory materials used in the Water Utilities Department. Bids were received from five(5)vendors for an annual contract for couplings, pipe fittings, valves,fire hydrants and other related materials for use by the Water Utilities Department. The materials are used in the repair and maintenance of existing water and sewer lines and installation of new service lines in order to maintain adequate water and sewer service throughout the City. Specifications required bidders to submit pricing for 209 line items, separated into fifteen (15)specific sections.Bids were evaluated upon the lowest total price per section,on an all or none basis. Only bidders providing pricing for every item within each section were considered. Pricing is to remain firm for the term of the contract. Specifications also required all bids involving brass materials to quote items that are certified to be NSF61 lead-free compliant and of domestic manufacture. The Administration recommends award of one(1)year contracts to the following vendors in the amounts indicated; H.D.Supply&Waterworks, Inc., of Beaumont, $952,573.23; Rural Pipe & Supply, Inc., of Jasper, $217,926.50; Cobum's, Inc., of Beaumont, $200,199.50; Minutes—May 14,2013 ACT Pipe & Supply, Inc., of Beaumont, $115,832.50. Water Utilities Fund. Approval of resolution. Councilmember Wright moved to APPROVE A RESOLUTION THAT THE BID FOR A ONE(1)YEAR CONTRACT FOR PURCHASING COUPLINGS, PIPE FITTINGS, VALVES, FIRE HYDRANTS AND OTHER RELATED MATERIALS FOR USE BY THE WATER UTILITIES DEPARTMENT SUNdMfTTED BY THE FOUR (4) VENDORS,FOR AN ESTIMATED TOTAL CONTRACT EXPENDITURE OF$1,488,531.73 BE ACCEPTED BY THE CITY OF BEAUMONT. Councilmember Smith seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM COLEMAN, COUNCILMEMBERS GETZ, WRIGHT, PATE, SAMUEL AND SMITH NAYS: NONE MOTION PASSED Resolution 13 - 149 2. Consider a resolution approving the award of a bid and authorizing a contract with Goss Building, Inc. for the renovation of the 3`d floor of the Municipal Court and EOC Building, contingent upon Port Security Grant funds being approved for the Project. The Municipal Court Building located at 700 Orleans houses the City's Municipal Court on the 1 st floor and the Emergency Dispatch 911 Call Center and Emergency Operations Center on the 2nd floor. The 3"d floor has not been renovated since the building was purchased over 20 years ago. During the past disaster events, staff worked and sheltered in the EOC building. There were limited sleeping.quarters and restroom facilities for the number of employees onsite. Substantial electrical, plumbing and HVAC upgrades are required to renovate this floor. The project includes the installation of a now chiller,construction of restrooms and showers and the installation of new lighting, electrical receptacles, fire protection isolation valves and HVAC ductwork. Goss plans to subcontract 42% of the project to certified MBE/HUB companies. The project will begin if Port Security Grant funds are approved for the project. The contractor has agreed to honor his bid for an additional 45 days. The 2010 Supplemental Port Security Grant Program and the 2012 Port Security Grant Program. Approval of resolution. Minutes—May 14,2013 Councilmember Samuel made a motion to APPROVE A RESOLUTION THAT THE CITY COUNCIL APPROVES THE AWARD OF A CONTRACT TO GOSS BUILIDING,INC.,OF BEAUMONT,TEXAS, IN THE AMOUNT OF$1,124,900 FOR THE MUNICIPAL COURT AND EOC BUILDING THIRD FLOOR RENOVATION PROJECT AND THAT THE AWARD IS CONTINGENT UPON THE EXTENSION OF PORT SECURITY GRANT FUNDS. Councilmember Pate seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM COLEMAN, COUNCILMEMBERS GETZ, WRIGHT, PATE, SAMUEL AND SMITH NAYS: NONE MOTION PASSED Resolution 13 - 110 3. Consider a resolution approving the award of a bid and authorizing a contract with McInnis Construction for a new North Entry to the Civic Center and approving a change order to reduce the contract amount. The entry to the Civic Center from the north side parking lot is used for numerous evening and day events. The existing entry is functional but many event planners rent tents to showcase the entry. Labiche Architectural worked with City staff to develop an entry that would compliment the building's architecture. Attached is a rendering of the proposed entry. Change Order No. 1 reduces the contract by$28,400. Included in the change order is the elimination of 230 sq.ft. of exterior pavers, a glass wall on the north side, square columns in lieu of tapered columns, accent flooring tile, new light fixtures and new ceiling the in the secondary entryway. The revised contract amount is $348,600, a reduction of 7.5%. McInnis plans to subcontract 8% of the contract to certified MBE/HUB vendors. The project will commence in May and be completed in 90 days. Capital Program Fund. Approval of resolution. Councilmember Wright made a motion to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY APPROVES THE AWARD OF A CONTRACT TO MCINNIS CONSTRUCTION, INC.,OF SILSBEE, TEXAS, IN THE AMOUNT OF $377,000 FOR THE CIVIC CENTER NORTH ENTRY PROJECT. Councilmember Smith seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM COLEMAN, COUNCILMEMBERS GETZ, WRIGHT, PATE, SAMUEL AND SMITH NAYS: NONE MOTION PASSED Minutes—May 14,2013 Resolution 13 — 111 4. Consider a resolution approving the purchase of 800 MHz repeaters and radios. Pricing for the proposal was obtained through the Houston-Galveston Area Council (H-GAC) Cooperative Purchasing Program. H-GAC is a cooperative purchasing association providing cities and political subdivisions with the means to purchase specialized equipment at volume pricing. H-GAC complies with the State of Texas procurement statutes. The State of Texas Statewide Communications Interoperability Plan (SCIP), adopted by the Governor's Office on November 26, 2007 and approved by the U.S. Department of Homeland Security on April 4, 2008 requires Texas agencies to be fully "Project 25 compliant (P25) by January 1, 2015. Project 25 implements a digital "suite of standards" for radio systems that ensures any P25 radio can talk to any P25 radio system regardless of manufacturer. Our current system is not capable of P25 compliance and will require upgrades to meet the new standard. We have been working towards compliance for several years and have a plan in place to attain compliance by the January 1, 2015 deadline. The eighty-four(84) 800 MHz repeaters in the four tower simulcast tower system are not compatible once we move to P25. The purchase of twenty-eight (28) new GTR8000 repeaters in the amount of$887,784.00 will allow us to upgrade one third of the simulcast system for P25 operations and will be funded with the 2010 Port Security Grant Program (PSGP). The remaining 2010 PSGP funding will be used to purchase P25 capable APX portable radios in the amount of$175,308.58 for use in the police department. The 2010 PSGP does not require a match. The installation and configuration of the GTR8000 repeaters in the amount of$136,494.00 will be funded with the 2012 PSGP which does require a 25% match. 2010 Port Security Grant Program, 2012 Port Security Grant Program, $34,123.50 in matching funds in the Capital Reserve. Approval of resolution. Councilmember Coleman made a motion to APPROVE A RESOLUTION THAT THE CITY MANAGER BE, AND HE IS HEREBY, AUTHORIZED TO APPROVE THE PURCHASE OF$00MHZ REPEATERS AND RADIOS FROM MOTOROLA SOLUTIONS, INC., OF SCHAUMBURG, IL, IN THE AMOUNT OF $1,199,:586.58 THROUGH THE HOUSTON-GALVESTON AREA COUNCIL (H-GAC) COOPERATIVE PURCHASING PROGRAM FOR USE BY VARIOUS CITY DEPARTMENTS. Councilmember Wright seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM COLEMAN, COUNCILMEMBERS GETZ, WRIGHT, PATE,SAMUEL AND SMITH NAYS: NONE MOTION PASSED Minutes May 14,2013 Resolution 13 — 112 5. Consider a resolution approving the purchase of a bar screen for use in the Waste Water Treatment Plant. The bar screen system is the initial stage of waste water treatment. It removes large debris, plastics, rags and other material that must be removed prior to primary treatment. With Resolution 11-232 on August, 16, 2011, Council awarded the purchase of two(2)bar screens to be used at the Waste Water Treatment Plant. The City replaced.the bar screens at the head of the plant with the 304SS Flexrake screens manufactured by Duperon Corporation. The screens have exceeded the performance expectations in terms of low maintenance and the percentage of solids removed. The additional screen will be installed prior to the discharge point at the constructed wetlands to protect the pumps and the plants at the constructed wetlands from harmful high water levels. The installation of this screen will also satisfy a proposal to the TCEQ that is part of the Agreed Order that will expire in June 2013. The original bid was solicited June 11, 2011 and allowed for the purchase of additional bar screens at a later date. The vendor has agreed to honor the original bid price of the bar screen. Capital Program. Approval of resolution. Councilmember Pate made a motion to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY APPROVES THE PURCHASE OF ONE(1)BAR SCREEN FROM OUPERON CORPORATION,OF SAGINAW, MICHIGAN, IN THE AMOUNT OF$210,000 FOR USE AT THE WASTEWATER TREATMENT PLANT. Councilmember Getz seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM COLEMAN, COUNCILMEMBERS GETZ, WRIGHT, PATE,SAMUEL,SMITH NAYS: NONE MOTION PASSED Resolution 13— 113 Mayor Ames read the announcement regarding Executive Session being held at the conclusion of the General Business portion of the meeting. WORKSESSION * Review and discuss a proposal to lease the former Melton YMCA facility located at 3455 Sarah Street Chris Boone, Community Development Director discussed a proposal from Dr. Donna Farrell, a Licensed Specialist in School Psychology. In the proposal Ms. Farrell,would like to enter into negotiations with the City of Beaumont to obtain a long-term lease, for a Minutes—May 14,2013 period of at least 20 years,for the Melton Family Life Center property on Sarah Street. Ms. Farrell is also interested in the south five acres that is owned jointly with Jefferson County, as well as the north 4.65 acres which is solely owned by the City. This newly redeveloped facility would serve as a recreational and educational community center for the entire breadth of the community, with programming for mainstream youth and adults, special needs youth and adults, families, and seniors. The proposed facility will offer full time hours of operation. The special needs population will access the services alongside their mainstream peers in full inclusion. The facility will be open 7 days a week, with extensive programming during the summer months. The area school districts, Lamar University students/interns, Special Olympics, Home School Associations, after school care, and community groups will be accessing the facilities on a daily basis. COUNCILMEMBER COMMENTS MAYOR PRO TEM COLEMAN- ENCOURAGED CITIZENS TO ATTEND THE MUSEUM FUND RAISER ON THURSDAY NIGHT COUNCILMEMBER GETZ- CONGRATULATED THE MAYOR ON HER VICTORY IN SATURDAY'S ELECTION, HATE THAT THE CITIZENS WERE NOT ABLE TO VOTE FOR SCHOOL BOARD TRUSTEES IN THIS ELECTION CYCLE AS THEY WERE SUPPOSED TO, HOPES THAT THE SCHOOL DISTRICT GETS THEIR ACT TOGETHER SO THAT AN ELECTION CAN TAKE PLACE SOON COUNCILMEMBER WRIGHT- CONGRATULATED THE MAYOR ON HER RE-ELECTION ENJOYS WORKING WITH HER ON THIS COUNCIL COUNCILMEMBER PATE- CONGRATULATED THE MAYOR ON HER RE-ELECTION THIS SATURDAY, COMMENTED ON THE MEDITERRANEAN FESTIVAL,AS WELL AS THE BOYS HAVEN FUND RAISER OVER THE WEEKEND COUNCILMEMBER SAMUEL- CONGRATULATED THE MAYOR ON HER'RE-ELECTION, REQUESTED THAT TIM OCNASCHEK BE PREPARED TO SPEAK WITH CITIZENS THE FIRST MONTH OF THE NEXT QUARTER AS TO HOW THE CITY RESPONDS TO EMERGENCY SITUATIONS COUNCILMEMBER SMITH- CONGRATULATED THE MAYOR ON HER RE-ELECTION, ANNOUNCED THE JAZZ FESTIVAL ON SATURDAY, MAY 18, 2013, GATES OPEN AT 2:OOP.M., ON CROCKETT ST., ENCOURAGED EVERYONE TO COME OUT WITH THEIR LAWN CHAIRS AND ENJOY SOME GREAT MUSIC, GAVE CONDOLENCES TO THE FAMILY OF MAUDRY PLUMMER CITY ATTORNEY COOPER- CONGRATULATED THE MAYOR ON HER RE-ELECTION CITY MANAGER HAYES- CONGRATULATED THE MAYOR ON HER RE-ELECTION Minutes—May 14,2013 MAYOR AMES- THANKED EVERYONE FOR THEIR CONGRATULATORY NOTES,WISHED ALL MOTHERS A BELATED MOTHER'S DAY, COMMENTED ON THE MEDITERRANEAN FESTIVAL AND THE BOYS HAVEN FUND RAISER,ALSO MENTIONED THE JAZZ FESTIVAL ON CROCKETT ST., AS WELL AS THE ROLLER BOX DERBY ON THE MAURY MYERS BRIDGE Pubic Comments (Persons are limited to three minutes) Bruce Drury 3555 Long St. Beaumont TX Congratulated the Mayor on her re-eiection, spoke to Council regarding the Cattail Marsh, stated that the Cattail Marsh needs a few enhancements, the board walk that went out over one of the cells in the past was removed when the wetland cells were being altered, the boardwalk should be replaced and supplemented with an observation tower, those two things, the boardwalk and tower, would make it significantly easier for bird watchers, tourists and the like, this would attract more tourists, as a,result would mean more money for hotels and restaurants and other businesses Het Aubey 1870 Rikisha Beaumont TX Congratulated the Mayor on her re-election, also spoke on the Cattail Marsh, ask if Council could do anything to enhance that area for the citizens of Beaumont it would be greatly appreciated Open session of meeting recessed at 2:17 p.m. EXECUTIVE SESSION * Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Claim of C.F. Jordan Construction, LLC; Event Center The City of Beaumont, Texas, vs. Beaumont Professional Firefighters Local 399 and James Landrum; Case No. 14-12-00059-CV * Consider matters related to the deliberation of the purchase, exchange, lease or value of real property in accordance with Section 551.072 of the Government Code, to wit: 625 Orleans Street, Hotel Beaumont Minutes—May 14,2013 There being no action taken in Executive Session, Council adjourned. io available upon request in the City Clerk's Office. Bec A es Mayor Tina Broussard, City Clerk Minutes—May 14,2013