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HomeMy WebLinkAboutMIN FEB 05 2013 M I N U T E S - CITY OF BEAUMONT W.L. Pate, Jr.,At-Large BECKY AMES, MAYOR Gethrel Wright,At-Large Dr. Alan B. Coleman, Mayor Pro Tern CITY COUNCIL MEETING Michael D. Getz,Ward II Audwin Samuel,Ward III February 5,2013 Jamie Smith,Ward IV Tyrone E. Cooper, City Attorney Kyle Hayes, City Manager Tina Broussard, City Clerk The City Council of the City of Beaumont, Texas, met in a regular session on February 5,2013, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Presentations and Recognition Public Comment: Persons may speak on scheduled agenda items 3-6/Consent Agenda Consent Agenda Mayor Ames called the council meeting to order at 1:32 p.m. Reverend Roosevelt Henry with Trinity Church gave the invocation. Allonte' Green and Destini Melvo, students at Taylor Career Center led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor Ames, Mayor Pro Tern Coleman, Councilmembers Getz, Wright, Pate, Samuel and Smith. Also present were Kyle Hayes, City Manager; Tyrone Cooper, City Attorney; Tina Broussard, City Clerk. Proclamations, Presentations, Recognitions "Taste of the Triangle and Al Caldwell Day" - February 12, 2013- Proclamation read by Mayor Ames; accepted by Arthur Berry, Al Caldwell and other members of the Sabine Area Restaurant Association "Celebrate Seniors Mardi Gras Style Day" — February 7, 2012 — Proclamation read by Councilmember Wright; accepted by Lynn Huckabee, staff and board members with the Best Years Center "Congenital Heart Defect Week" — February 7 — 14, 2013 — Proclamation read by Councilmember Pate; accepted by Rachel Stambough and her daughter who was born with a congenital heart defect Public Comment: Persons may speak on scheduled agenda items 3-6/Consent Agenda. None Councilmember Samuel left the meeting at 1:49 p.m. Minutes—February 5,2013 CONSENT AGENDA Approval of minutes - January 29, 2013 Confirmation of committee appointments - None A) Approve a resolution authorizing the purchase of two pickup chassis for the remount of ambulance boxes— Resolution 13 - 026 B) Approve a resolution authorizing the City Manager to execute all documents necessary for an agreement between the Southeast Texas Regional Advisory Council and the Beaumont Public Health Department EMS Division — Resolution 13 - 027 C) Approve a resolution granting consent to the establishment of Jefferson County Emergency Services District No. 4— Resolution 13 - 028 D) Approve a resolution authorizing the City Manager to sign a Highway-Rail Signal Interface Agreement between the City of Beaumont and BNSF Railway Company-Resolution 13- 029 Councilmember Pate made a motion to approve the Consent Agenda. Mayor Pro Tern Coleman seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM COLEMAN, COUNCILMEMBERS GETZ, WRIGHT, PATE AND SMITH NAYS: NONE MOTION PASSED Councilmember Samuel returned to the meeting at 1:51 p.m. GENERAL BUSINESS 1. Consider an ordinance approving a specific use permit to allow a drive-thru/walk-up daiquiri shop(drinking place) in a GC-MD(General Commercial-Multiple Family Dwelling) District at 2115 Calder. Karam Ali with Premier Tobacco has applied for a specific use permit. Mr.Ali states that he would like to use a portion of his tobacco shop for the serving of wine- based daiquiris. Mr. Ali says that the hours of operation will be 10 a.m. to 8 p.m., Monday thru Thursday, 10 a.m. to 9 p.m., Friday and Saturday and 12 p.m. to 7 p.m. on Sunday. The business will employ less than five persons. One hundred twenty-eight (128) sq. ft. of the existing nine hundred thirty-six (936) sq. ft. building will be used for the preparation of the daiquiris. An existing drive-up window and driveway is located on the east side of the building. Cars will enter the drive-up window by a driveway off of 5th Street and exit onto Calder or 5th Street. Minutes—February 5,2013 At a Joint Public Hearing held January 28, 2013,the Planning Commission recommended approval 8:0 of the specific use permit. Approval of ordinance. Mayor Pro Tern Coleman moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE GRANTING A SPECIFIC USE PERMIT TO ALLOW A DRIVE-THRU/WALK-UP DAIQUIRI SHOP(DRINKING PLACE)IN A GC-MD(GENERAL COMMERCIAL-MULTIPLE FAMILY DWELLING)DISTRICT AT 2115 CALDER AVENUE IN THE CITY OF BEAUMONT,JEFFERSON COUNTY,TEXAS. Councilmember Smith seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM COLEMAN, COUNCILMEMBERS GETZ, WRIGHT, PATE, SAMUEL AND SMITH NAYS: NONE MOTION PASSED Ordinance 13 - 007 2. Consider an ordinance approving a specific use permit to allow a cellular telecommunications tower in an HI (Heavy Industrial) District at 2390 Dollinger Road. Shep Poland has applied for a specific use permit. The facility will include a 180' monopole type radio tower, equipment cabinets placed on a raised platform and a generator placed on an 4' x 8' concrete pad. The facility will be placed on a 0.062 acre tract of land leased from T.C. Renfrow Companies, LLC. A security fence will enclose 34' x 36' of the leased space. An existing driveway will be used to access the site. The facility will be visited and serviced by a technician several times a month. There will be no traffic in or out of the facility other than those visits and for any emergency situations that should arise. At a Joint Public Hearing held January 28, 2013, the Planning Commission recommended approval 8:0 of the specific use permit subject to the following condition: 1. Site and driveway shall be graded to drain towards the street. No storm water shall drain onto adjacent properties. Approval of ordinance subject to the following condition: 2. Site and driveway shall be graded to drain towards the street. No storm water shall drain onto adjacent properties. Councilmember Wright made a motion to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE GRANTING A SPECIFIC USE PERMIT SUBJECT TO THE CONDITIONS TO ALLOW A CELLUAR TELECOMMUNICATIONS TOWER IN A HI(HEAVY INDUSTRIAL)DISTRICT AT 2390 DOLLINGER ROAD IN Minutes—February 5,2013 THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. Councilmember Pate seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM COLEMAN, COUNCILMEMBERS GETZ, WRIGHT, PATE, SAMUEL AND SMITH NAYS: NONE MOTION PASSED Ordinance 13 - 008 3. Consider a resolution authorizing the City Manager to execute a contract with PM Construction &Rehab, LLC,for the Sanitary Sewer Rehabilitation of Small Diameter Mains Contract MV Project. The proposed contract is with PM Construction&Rehab, LLC,of Pasadena in the amount of $970,600.00 (bid tabulation attached). The project will rehabilitate approximately 300 linear feet of 6-inch, 1,520 linear feet of 8-inch, 200 linear feet of 10-inch, and 7,605 linear feet of 15-inch sanitary sewer lines, stabilize approximately 80 (eighty) vertical feet of existing manholes, abandon approximately 1 (one) existing manhole, furnish and install approximately 8 (eight)manholes, remove and replace approximately 11 manholes,furnish and install 1 (one) end of line cleanout, replace approximately 11 long side and 15 short side service line connections, clean and televise 9,245 linear feet of existing and 9,245 linear feet of newly burst sanitary sewer lines, and televise approximately 26 existing sanitary sewer service lines. The MBE participation will be with Chief Solutions, Inc. of Houston; MMG Contractors of Houston; 5M Rope & Supply, LLC, of Pearland; and CBL Industries, LLC, of Pearland. The total amount of the subcontracts is $199,264.18, which represents 20.53 percent of the total bid. The project area is divided among two areas. The first area is near Parkdale Mall along Eastex Freeway from Cole Road to Dowlen Road, then along Crow Road south to Folsom Drive. The second area is located along Gorman Road from Cardinal Drive to the Ector Street Ditch. The project was designed by City Staff and the Engineer's estimate for the project was $1,310,000. The existing sewer lines in these areas have deteriorated and require major rehabilitation. The primary goals of the project are to restore the integrity of the sanitary sewer lines, restore the carrying capacity, provide customers with uninterrupted and adequate service and meet the Sanitary Sewer Overflow Initiative agreement requirements with the State. Capital Program. Approval of the resolution. Minutes—February 5,2013 Councilmember Samuel made a motion to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A CONTRACT WITH PM CONSTRUCTION AND REHAB, LLC,OF PASADENA,TEXAS. Councilmember Smith seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM COLEMAN, COUNCILMEMBERS GETZ, WRIGHT, PATE, SAMUEL AND SMITH NAYS: NONE MOTION PASSED Resolution 13 - 030 4. Consider a resolution approving the purchase of High Density Polyethylene Pipe and materials from H.D. Supply, Inc., for use in the Water Utilities Department. Bids were requested for the purchase of 35,000 feet of HDPE pipe in various sizes, together with ancillary materials that are used in the Sewer Rehabilitation Program. The low bid of$211,418.30 was received from H.D. Supply, Inc. Water Utilities Improvement Fund. Approval of resolution. Councilmember Smith made a motion to APPROVE A RESOLUTION THAT THE BID SUBMITTED BY HD SUPPLY, INC., OF BEAUMONT, TEXAS, FOR THE PURCHASE OF 35,000 FEET OF HIGH DENSITY POLYETHYLENE PIPE AND ANCILLARY MATERIALS FOR USE BY THE WATER UTILITIES DEPARTMENT FOR A TOTAL AMOUNT OF $211,418.30 BE ACCEPTED BY THE CITY OF BEAUMONT. Councilmember Samuel seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM COLEMAN, COUNCILMEMBERS GETZ, WRIGHT, PATE, SAMUEL AND SMITH NAYS: NONE MOTION PASSED Resolution 13 - 031 5. Consider a resolution authorizing the City Manager to execute a five-year agreementWM the Lower Neches Valley Authority to secure an uninterrupted surface water supply for the City of Beaumont. The City of Beaumont has 50 million gallons per day of run of river surface water rights from the Neches River. During periods of drought and/or low rainfall, run of river may not have the volumes required to meet the City's potable water demand. Therefore, releasing stored water owned by the Lower Neches Valley Authority from Sam Rayburn Reservoir and/ or B.A. Steinhagen Lake is necessary to provide uninterrupted potable water to the citizens. Minutes—February 5,2013 This agreement will reserve 6,000 acre-feet (1.95 billion gallons) per annum of water in storage for a yearly cost of$97,755 ($0.05 per 1,000 gallons). When the flow in the river cannot provide the City's demand, the surface water requested from the Lower Neches Valley Authority by the City to be released from storage will be paid for at an additional rate of $0.05 per 1,000 gallons. The City of Beaumont will pay the Lower Neches Valley Authority $100,000 upon execution of the agreement in consideration of the long term uninterrupted water supply. Water Utilities Fund. Approval of Resolution. Councilmember Pate made a motion to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A FIVE-YEAR WATER SUPPLY AGREEMENT AND MUTUAL RELEASE WITH LOWER NECHES VALLEY AUTHORITY TO SECURE AN UNINTERRUPTED SURFACE WATER SUPPLY FOR THE CITY OF BEAUMONT. Councilmember Smith seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM COLEMAN, COUNCILMEMBERS GETZ, WRIGHT, PATE,SAMUEL, SMITH NAYS: NONE MOTION PASSED Resolution 13 - 032 6. Consider a resolution approving the purchase of 18 vehicles from Philpott Motors for use by various City Departments. Replacement vehicles are requested through the City's budget process. The Fleet Superintendent reviews the requests and evaluates the vehicles to be replaced. Based on this evaluation, a recommendation is made to replace worn and obsolete vehicles that are no longer cost effective to operate. All eighteen (18) vehicles to be purchased are replacing models ranging from 1997 to 2006. The newer vehicles may be reassigned by Fleet where appropriate. The older vehicles will be disposed of in accordance with the City's surplus equipment policy because age and mileage render them unfit for continued service. Pricing was obtained through BuyBoard, a cooperative purchasing association providing cities and political subdivisions with the means to purchase specialized equipment at volume pricing. BuyBoard complies with State of Texas procurement statutes. The total purchase price includes the $400 BuyBoard fee. Warranties of 36,000 miles or three(3)years are provided for each new vehicle. Warranty service is provided by local authorized dealerships. Capital Reserve Fund and Water Utilities Fund. Approval of the resolution. Minutes—February 5,2013 Councilmember Smith made a motion to APPROVE A RESOLUTION THAT THE CITY MANAGER BE, AND HE IS HEREBY,AUTHORIZED TO APPROVE THE PURCHASE OF EIGHTEEN(18)FLEET VEHICLES FOR USE BY VARIOUS CITY DEPARTMENTS FROM PHILPOTT MOTORS,OF NEDERLAND,TEXAS,IN THE AMOUNT OF $597,890.07 THROUGH THE BUYBOARD COOPERATIVE PURCHASING PROGRAM. Councilmember Samuel seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM COLEMAN, COUNCILMEMBERS GETZ, WRIGHT, PATE, SAMUEL, SMITH NAYS: NONE MOTION PASSED Resolution 13 — 033 Mayor left the meeting at 2:00 p.m. WORK SESSION Review and discuss a Pavement Management System related to City streets Patrick Donart, Public Works Director, discussed the Pavement Management System related to City streets with Mayor and Council. In the presentation the scale of investment was discussed, the curbing and drainage was 11%, the signs and striping 1%, the landscaping 1%, pavements, subgrade and base 71%and miscellaneous 5%with the total network valuation at$823.2 million. The functional classification distribution by length was arterial, 72.1 or 11%, the collector 89.7 or 14% and local 497.6 or 75%, total mileage 659.3. The conditions of the streets focus on the fatigue/alligator cracking,the wheel path rutting, distortions,weathering, flushing, patching and potholes. The drainage and ditching was assessed and included in the rehab analysis and budget development. Several streets were discussed as to their conditions ranging from very poor, poor to marginal,fair, good and excellent. Mayor returned to the meeting at 2:33 p.m. COUNCILMEMBER COMMENTS COUNCILMEMBER SMITH- RECEIVED SEVERAL CALLS FROM CITIZENS REGARDING TRASH CANS BEING LEFT ON THE STREET AFTER TRASH PICKUP, KNOWS THAT THE ORDINANCE WAS CHANGED SUGGESTED THAT THE CITY REVISIT THE ORDINANCE, STATED IT'S NOT A PRETTY SITE AND WE WORK HARD TO KEEP BEAUMONT BEAUTIFUL,ALSO COMMENTED ON A NEW BUS SYSTEM CALLED THE MEGA BUS SYSTEM,ASKED THAT SINCE THE CITY NO LONGER HAS A BUS STATION MAY BE THE CITY CAN CHECK WITH MEGA BUS SYSTEM AND SEE IF THEY ARE WILLING TO SETUP A STATION HERE IN BEAUMONT,IT'S A VERY AFFORDABLE BUS SYSTEM, ANNOUNCED THAT ON FEBRUARY 21, 2013, FROM 9:30 A.M. TO 11:00 A.M., AT THE L.L. MELTON LIFE RESOURCE CENTER, HE WILL BE HOSTING COFFEE WITH YOUR COUNCILMEMBER,IT WILL BE A Minutes—February 5,2013 ROUND TABLE DISCUSSION IN REGARDS TO ANY ISSUES OR CONCERNS WITHIN THE CITY THAT CITIZENS MAY HAVE COUNCILMEMBER SAMUEL- COMMENTED ON THE PROGRAM WHERE TRASH IS BEING PICKED UP THROUGHOUT THE CITY, THANKED HANI TOHME FOR GETTING THIS PROGRAM STARTED,ALSO THANKED THE CITY MANAGER FOR THE WORKSESSION AND STREET INVENTORY INFORMATION,VERY PROUD AND HAPPY THAT WE HAVE THE CITY EMPLOYEES THAT WE DO, WE HAVE WONDERFUL EMPLOYEES THAT MAKE BEAUMONT WHAT IT IS TODAY, CONGRATULATED HARVEY AND RALPH NIGHT FOR ALL THAT THEY HAVE DONE FOR THE CITY, THEY WILL BE GREATLY MISSED COUNCILMEMBER PATE- STATED THAT THE CITY OF BEAUMONT HAS EXCEPTIONAL EMPLOYEES AND HOW IMPORTANT THEY ARE, COMMENTED ON THE NEIGHBORHOOD ASSOCIATIONS AND THE GREAT WORK THEY ARE DOING COUNCILMEMBER WRIGHT- REMINDED EVERYONE THAT THIS IS BE KIND TO YOUR HEART MONTH, ALSO COMMENTED ON NIGHTS UNIFORM STORE THAT WILL BE CLOSING AFTER 93 YEARS OF SERVICE, THANKED THEM FOR THEIR YEARS OF SERVICE COUNCILMEMBER GETZ- CONGRATULATED THE NIGHT BROTHERS ON ALL THEY HAVE DONE AND FOR THEIR SERVICE TO THE CITY, THEY WILL TRULY BE MISSED,ALSO COMMENTED ON THE ISSUE OF THE TRASH CANS BEING LEFT ON THE STREET AND MAYBE SOME FURTHER DISCUSSION NEEDS TO TAKE PLACE REGARDING THIS,SPOKE REGARDING THE CUTTING OF TREES AND WHERE THE PROFESSIONAL TREE CUTTERS ARE PLACING THE TREES AFTER THEY HAVE BEEN CUT,THANKED HANI TOHME AND HIS DEPARTMENT FOR GOING OUT AND PICKING UP TREES THE SAME DAY THEY WERE CUT DOWN MAYOR PRO TEM COLEMAN- COMMENTED ON THE CITY BEING RECOGNIZED FOR ITS EFFORTS TO PREVENT CHILDHOOD OBESITY, STATED THE NATIONAL LEAGUE OF CITIES HAS RECOGNIZED THE CITY FOR THE RECENT COMPLETION OF KEY HEALTH AND WELLNESS GOALS FOR LET'S MOVE1 CITIES, TOWNS AND COUNTIES, THE CITY EARNED TWO GOLD AND TWO SILVER MEDALS IN FIVE CATEGORIES FOR ACTIONS TO IMPROVE ACCESS TO HEALTHY, AFFORDABLE FOOD AND INCREASE OPPORTUNITIES FOR PHYSICAL ACTIVITY CITY ATTORNEY COOPER- NONE CITY MANAGER HAYES- NONE MAYOR AMES- NONE Minutes—February 5,2013 Public Comments (Persons are limited to three minutes) W.R. Sam Sr. 1761 Rena St. Beaumont TX Thanked Council for the great job they are doing, commented on the trash in the residential neighborhoods, thinks it's very important to keep up the program that is collecting trash throughout the City, also commented on the streets, stated there are certain areas that are really bad, hopes the street project will begin soon Gary Taylor 8725 Brayburn Beaumont TX Requested a covered bus stop with a seating area at the corner of McClean and Major Dr., the bus stop is near an Elementary and High School, there are kids that ride the bus from school to the bus stop as well as several adults, asked that Council address this Open session of meeting recessed at 3:00 p.m. With there being no other business to come before Council, the meeting adjourned at 3:00 p.m. Aud' available u n request in the City Clerk's Office. Be ky Am s, M or V Tina Broussard, City Clerk Q Minutes—February 5,2013