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HomeMy WebLinkAboutPACKET JUL 17 2012 sign WIT■ OPPORT941TV B EA"M Mi T 9 E • 3 • A • S REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS JULY 17,2012 1:30 P.M. CONSENT AGENDA * Approval of minutes—July 10, 2012 * Confirmation of committee appointments A. Approve Amendment No. 3 to the contract between the City of Beaumont and the Comptroller of Public Accounts, State Energy Conservation Office, related to the American Recovery and Reinvestment Act B. Authorize the acceptance of a ten foot wide Exclusive Water Line Easement located at 1450 North Major Drive RICH WITS OPPORTUNITY BEA'U' T E z . A . s City Council Am mn�da Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Patrick Donart, Public Works Director MEETING DATE: July 17, 2012 REQUESTED ACTION: Council consider a resolution approving Amendment No. 3 to the contract between the City of Beaumont and the Comptroller of Public Accounts, State Energy Conservation Office,related to the American Recovery and Reinvestment Act. BACKGROUND On October 13, 2009, City Council approved a grant application for the Traffic Signal Synchronization Project. As of April 30, 2012,the City of Beaumont has purchased all of the equipment needed to meet the deliverable requirements specified in the contact. Amendment No. 3 revises the budget category amounts;however,the total budget amount as well as the required match did not change(See Page 3 attached). FUNDING SOURCE Not Applicable. RECOMMENDATION Approval of the resolution. RESOLUTION NO. WHEREAS, on October 13, 2009,the City Council of the City of Beaumont, Texas, passed Resolution No. 09-318 authorizing the City Manager to submit a grant application for the Traffic Signal Synchronization or Replacement Stimulus Grant Program provided by the American Recovery and Reinvestment Act for the purpose of updating and repairing public infrastructure; and, WHEREAS, on December 13, 2011, City Council passed Resolution No. 11-356 ratifying and accepting Contract No. CS0004 entered into on February 1, 2010, between the City of Beaumont and the Comptroller of Public Accounts, State Energy Conservation Office, and Amendment No. 1, effective April 26, 2010, and authorizing Amendment No. 2; and, WHEREAS,Amendment No. 3, substantially in the form attached hereto as Exhibit "A," is necessary to clarify how expenditures are categorized within Contract No. CS0004; NOW, THEREFORE, BE IT RESOLVED B Y THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to execute Amendment No. 3 to Contract No. CS0004 between the City of Beaumont and Comptroller of Public Accounts, State Energy Conservation Office for the purpose described herein. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of July, 2012. - Mayor Becky Ames - AMENDMENT NO.3 TO CONTRACT NO.CS0004 BETWEEN THE CITY OF BEAUMONT AND COMPTROLLER OF PUBLIC ACCOUNTS STATE ENERGY CONSERVATION OFFICE(SECO) RELATED TO AMERICAN RECOVERY AND ACT(ARRA) TRANSPORTATION EFFICIENCY PROGRAM L Recitals This Amendment No. 3 (Amendment)to the Contract No. CS0004 (Agent) is entered into by and between the Comptroller of Public Accounts(Comptroller)and the City of Beaumont(Subrecipient),801 Main Street,Suite 300,Beaumont,Texas 77701. WHEREAS,Comptroller and Subrecipient entered into the Agreement effective February 1,2010; WHEREAS,Comptroller and Subrecipient entered into Amendment No. 1 effective April 26,2010; WHEREAS, Comptroller and Subrecipient entered into Amendment No. 2 effective December 20, 2011;and WHEREAS, C Vftller and Subrecipient desire to execute this Amendment to amend the Attachment A,Statement of Services to be Performed; NOW, THEREFORE, in consideration of mutual covenants and agreements herein contained Comptroller and the Subrecipient agree to the following amendment of the Agreement: II.Amendment This Agreement is hereby amended by deleting Attachment A, Start of Services to be Performed,in its entirety and replacing it with the new,revised Attachment A, Statement of Services to be Performed, which is attached to and incorporated into this Amendment as Exhibit 1 for all purposes. M.Incorporation of Amendments 1. This Amendment, together with the Agreement and any prior amendments, represents the entire agreement between the parties concerning the subject matter of this Amendment and supersedes any and all prior or contemporaneous oral or written statements, agreements, correspondence, quotations or negotiations. 2. In the event of conflicting language between the Agreement, any prior amendments, and the language in this Amendment,the language in this Amendment shall control. 3. Except as expressly amended herein, all other terms of the Agreement as amended, remain unchanged, are in full force and effect, and are ratified and affirmed by the parties. By their execution and delivery of this Amendment neither party waives or releases any default hereunder. Pale 1 of3 EXHIBIT "A" IV.Signatories The undersigned signatories represent and warrant that they have full authority to enter into this Amendment on behalf of the respective parties named below. This Amendment may be executed in one or more counterparts, each of which is an original, and all of which constitute only one agreement between the parties. IN VM`NESS VMREOF,the parties have executed this Amendment to be effective as of April 30, 2012. COMPTROLLER OF PUBLIC ACCOUNTS CITY OF BEAUMONT By llb tla A.Hubert By Kyle Hayes Deputy Comptroller City Manager Date Date Page 2 of3 Exhibit 1 ATTACHMENT A-Coutract CS0004 UAM MF.NT OF SFBViM TO BE UJURRM—AMENDIY M d3 A. Subrecipient shall provide the following services during the period of this Agreement and all services reasonably related to them.The Comptroller may request additional records,isfumation or reports related to the services hereinafter described and'fanded by the Comptroller purse mtat to Attachment A. The minimum deliverables and milestones are summarized as follows: Deliverables and Milestones Milestoneffimeline 1. Subrecipient shall perfasm an inventory of existing signal equipment and Upon Contracting-April 2012 identify existing equipment and signal related signing;pavement markings, street lighting for compliance with current standards. 2. Subrecipient shall identify,develop and oversee replacement of outdated February 2010-April 2012 and/or malfunctioning equipment and/or installation of equipment necessary for the implementation of signal systems. 3. Subrecipient shall develop a maintenance plan to include monitoring of February 2010-Ongoing new signal timings for accuracy. 4. Subrecipient shall purchase signal light components,materials,and March 2010—April 2012 services in accordance with all federal,state,and local laws concerning purchase of goods and services. 5. Subrecipient shall prepare and submit a Monthly Progress Report in On or before the last day of each accordance with ATTACHMENT-L,ARRA Reporting Requirements as month outlined in the Agreement. 6. Subrecipient shall prepare and submit the Final Project Report. 30 days prior to end of contract 7. Subrecipient shall perform installation and deployment of real-time October 2011—April 2012 adaptive traffic control system along Dowlen Road Corridor from Eastx Freeway to College Avenue and Phelan Blvd.from Dowlan Road to Liberty Street. B. Budget Equipment' 51,490,479.49 S556^" $2,046,97839 Persoanelz $0.00 $0.00 Subcontract $571,498.90 4656,498.90 $13,000.00 - Total 3'2,061,978.39 S2,061,978.39 Contractor Provided Mate 5494,874.82 S4%,874.821. Cantractor shall not purchase any equipment or computer software for its performance under this Agrea nent without prior written approval from Agemoy. For this purpose, equipmdrt is defied as tangible personal property having a useful life of more than one year and an acquisition oast of five thousand donna($5,OW.W)or more per unit. Title to and control over equipment or license of any software so purchased for Canuaetofs perfomutace under this Agreement shall remain with C unctor so long as it is being used for the purpose for which it was intruded under the terms of this Agreement. 2 Jacob Da ieK P.E.,Traffic Engmea,$ball be Project Director for this project and shall be responsible for the overall supervision and conduct of the project on behalf of Cant<actor.Any Change of Project Director shall be subject to the prior written approval of Agency. Page 3 of 3 RICH WITH OPPORTUNITY T E X • A j• s City COUnCII Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Patrick Donart, Public Works Director MEETING DATE: July 17, 2012 REQUESTED ACTION: Council consider a resolution authorizing the acceptance of a ten foot(10')wide Exclusive Water Line Easement. BACKGROUND Kelley Family Investments, Ltd. has agreed to convey a ten foot(10')wide exclusive Water Line Easement to the City of Beaumont. The easement is described as being a 0.3186936 acre tract out of the H. Williams Survey, Abstract No. 56 located at 1450 North Major Drive. The water line easement is for the development of a new apartment complex. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the resolution. RESOLUTION NO. WHEREAS, Kelley Family Investments, Ltd., has agreed to convey a ten (10) foot wide exclusive water line easement,said easement being a 0.3186936 acre tract out of the H. Williams Survey, Abstract No. 56, located at 1450 North Major Drive, as described in Exhibit "A" and shown on Exhibit "B" attached hereto, to the City of Beaumont for the purpose of placing, constructing, operating, repairing, rebuilding, relocating and/or removing water lines and appurtenances to facilitate the development of a new apartment complex; and, WHEREAS, the City Council has considered the purpose of said conveyance and is of the opinion that the acceptance of said conveyance is necessary and desirable and that same should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the easement conveyed by Kelley Family Investments, Ltd., as described in Exhibit "A" and shown on Exhibit "B," be and the same is hereby, in all things, accepted. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of July, 2012. - Mayor Becky Ames - , Fittz&Shjprnan INC. Ronald D.Fittz,P.E.,R Consulting Engineers and Land Surveyors P.L.S.(1948-1987) Donald R.IGng, Terry C.Shipman,P.E.,Chairman Walter J.Ksiazek,P.E.E P.L.S. Billy J.Smith,Jr.,President EXHIBIT "A",PAGE 1 CENTERLINE DESCRIPTION OF A 10'WIDE EXCLUSIVE WATER LINE EASEMENT OUT OF THE H.WILLIAMS SURVEY,ABSTRACT 56 JEFFERSON COUNTY,TEXAS JUNE 712012 That certain centerline description for a 10' wide exclusive water line easement, 5.0' on each side of centerline, out of the H. Williams Survey, Abstract 56, and being out of a called 8.244 acre tract conveyed to Kelley Family Investments, Ltd. as recorded in Clerks File No. 2011039128 of the Official Public Records of Jefferson County, Texas, said centerline being more particularly described by the following courses and distances: Note: Bearings are based on the west line of the said 8.244 acre tract having been called North 00°06'50" East 434.24 feet. COMMENCING at a capped iron rod found in the east right-of-way line of Major Drive for the southwest comer of Lot 4 of Westpark Plaza, Unit I, a plat recorded in Clerks File No. 2001010967 of the Official Public Records of Jefferson County, Texas and the northwest comer of the said 8.244 acre tract from which a capped iron rod found for the northwest corner of said Lot 4 bears North 00°06'48" East 139.97 feet (called North 00 006'50" East 140.00 feet); THENCE South 00006'50"West along the said east right-of-way line of Major Drive and the west line of the said 8.244 acre tract a distance of 84.97 feet (called South 00 006'50"West) to a point; THENCE East a distance of 22.00 feet to a point in the east line of a called 0.494 acre tract for an underground water line easement conveyed to the City of Beaumont as recorded in Volume 1823, Page 483 of the Deed Records of Jefferson County, Texas for the POINT OF BEGINNING of the said centerline of the 10'wide exclusive water line easement; THENCE East along the said centerline, at a distance of 96.17 feet pass a point for the POINT OF BEGINNING of TAP A from which the POINT OF TERMINATION of said TAP A bears South 26.06 feet, and continuing a total distance of 360.19 feet to an angle point; THENCE South 38 026'24" East continuing along the said centerline, at a distance of 82.97 feet pass a point for the POINT OF BEGINNING of TAP B from which the POINT OF TERMINATION Fittz&Shipman,Inc. Page 1 of 2 Project No.12036T6Wesmt Plat& Description 1405 Cornerstone Court- Beaumont,Texas 77706 • (409) 832-7238- fax(409)832-7303 Tx Board of Prof Engineers Firm No. 1160•Tx Board of Prof Land Surveyors Firm No. 100186 EXHIBIT "A" EXHIBIT"A", PAGE 2 of said TAP B bears North 51°33'36" East 22.24 feet, and continuing a total distance of 294.08 feet to an angle point; THENCE South continuing along the said centerline a distance of 75.13 feet to an angle point for the POINT OF BEGINNING of TAP C from which the POINT OF TERMINATION of said TAP C bears East 49.69 feet; THENCE West continuing along the said centerline, at a.distance of 341.53 feet pass a point for the POINT OF BEGINNING of TAP D from which the POINT OF TERMINA77ON of said TAP D bears South 19.28 feet, and continuing a total distance of 349.59 feet to an angle point; THENCE North 44 059'01"West continuing along the said centerline a distance of 62.51 feet to an angle point; THENCE North 89°59'10"West continuing along the said centerline a distance of 149.76 feet to a point in the said east line of the 0.494 acre tract for the POINT OF TERMINATION of the said centerline of the 10-wide exclusive water line easement. This description is based on a survey and plat made by Fittz& Shipman, Inc. during June 2011. alter J. Ksiaze Registered Profession and Sury or No. 5321 .11k 0F t *t` J. KSl,A1E, �tYE't0 Fitts&Shipman,Inc. Page 2 of 2 Project No. 12036T6Wesmt Plat& Description LOT 1 SURVEYOR'S CERTIFICATION: i to WESTPARK P Z A 1 DO HEREBY CERTIFY,TO THE BEST OF MY KNOWLEDGE AND BELIEF, z F FOUND OfW UNIT THAT THIS IS AN ACCURATE PLAT OF A SURVEY&DESCR9'TION MADE F M tp CAPPED ch \ \ ON THE GROUND UNDER MY SUPERVISION DURING JUNE 2011. w O Mj IRON ROD �� CLERKS 1010967,O.P.R.J.C. \ \ �n a N W .. LOT 3 \ ` 8$ LOT 4 \ \\ IRON fouND \ \\ COMMENCING y \ CAPNPED WALTER J. KSIAZEK 7. ~ \ \ IRON ROD W pp REGISTERED PROFESSIONAL ND SURVE NO.5321 =`• FOUND 80 (CALLED N 8957'05'E 309.96) (CALLED N 695705'E 237.41,) FOR OFFSET {�.E OF � 11:4 �CAPPED Z N 89'57'38' E 237.04 \ •�* T 'rr W IRON ROD N 89'56'5Y E 310.02 ———————— POINT OF BEGINNING a of eEAUM4F'1-198.75 `y \ * ' t W I VOL 222 59.PG. 35. D.R.J.C. \ ! I, CENTERLINE (CALLED 0.246 ACRE) \ s \ M►AtTER d. KSIAZE I 10' WIDE EXCLUSIVE to'UTILITY EASEMENT a�I WATER LINE \ S rc,\ �� "fi a w —_—_—_----EAST 360.19-------� `342\\ � �•••• 4P o a' t5 L1 —i r—— ———— —— \ i s $tit<tVE� W F- 96,17 � 264.02 �� \�I �+�jy?\ •�' E c -+ TAP � TAP F°.\ d \ NUMBER DREC71ON DISTANCE ? s\\ 10' WIDE EXCLUSIVE \� �s \\ L1 EAST 22 x m A °5 `I9\ WATER LINE \ L2 SOUTH U] o 8 o I e c e5�\\ \ \ L3 N 51'33'36" E 22.24 a m 'n IS _ "'tr•\\? \ \ L4 SOUTH 19.28 U I a 5'° F\\�!p \ \ L5 IN 44'59'01' W 16151 ri \\ UI A C) "' POINT OF TERMINATION KELLEY FAMILY INVESTMENTS, LTD. I CENTERLINE CLERKS FILE NO. 2011039128.O.P.R.J.C. \\ \ \ T f."10' WIDE EXCLUSIVE (CALLED 8.244 ACRES) \\ \ N,\ g cl WATER LINE ---- T'. nom•' ---_---\\! 8.06 t9i 0 rN 89'59'10" W 149.78 S n I I EAST \ g \� ------- 341.53---------I L9=69 TAP --- _ N\ �pZ� I(CALLED73B.16)739'W ——=————=———— \ C ta:\ O rib WEST 349.59 ————— o C,N��\ e� O J\ ':�, 1 14074 N 89'58'16" W TD t �4� FOUND a I WESTPARK 1R°"RIB. N- Y \ • (CALLED N 00"02'58' W CONCRETE \ m 0 n F.PLAZA N 07 VOL 13,PG. 97, M.R.J.C. 85•00 650.55 Y;► 0 50 0 N h S 89'56'15' W 682.08 \ 0 W SET i/2� (CALLED S 895739'W) FOUND 1/2' ° CAPPED SECTION ONE WESTPARK TOWNHOMES SECTION TWO IRON ROD IRON ROD , , C FOR OFFSET VOL. 2 PG. 124 C.R.J. . \ a/ VOL 2, PG. 105, C.R.J.C. o NICE WITH OFF UTQ#ITY BEAURUffrk T * E * X * A * 8 REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS JULY 17,2012 1:30 P.M. AGENDA CALL TO ORDER * Invocation Pledge Roll Call * Presentations and Recognition * Public Comment: Persons may speak on scheduled agenda items 1-4/Consent Agenda * Consent Agenda GENERAL BUSINESS 1. Consider a resolution approving a change order related to the Wastewater Treatment Plant Bar Screen Replacement and Aerobic Digester Rehabilitation Project 2. Consider a resolution approving a contract to provide grounds maintenance for the Martin Luther King,Jr. Parkway 3. Consider a resolution approving the purchase of fifteen golf carts for use at the Henry Homberg Golf Course 4. Consider a resolution approving a change order related to the Sanitary Sewer Rehabilitation of Small Diameter Mains Contract XXII COMMENTS * Councilmembers/City Manager comment on various matters * Public Comment(Persons are limited to 3 minutes) EXECUTIVE SESSION * Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Claim of Chuck Brocato * Consider matters related to the deliberation of the purchase,exchange,lease or value of real property in accordance with Section 551.072 of the Government Code,to wit: Gilbert Building—328 Bowie Street Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Mitchell Normand at 880-3777 three days prior to the meeting. 1 July 17,2012 Consider a resolution approving a change order related to the Wastewater Treatment Plant Bar Screen Replacement and Aerobic Digester Rehabilitation Project RICH WITH OPPORTUNITY REAUN'01* T • IN • X • A • 8 City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Dr. Hani J. Tohme, P.E., Water Utilities Director MEETING DATE: July 17, 2012 REQUESTED ACTION: Council consider a resolution approving a change order to the contract with Allco, LLC, related to the Wastewater Treatment Plant Bar Screen Replacement and Aerobic Digester Rehabilitation Project. BACKGROUND The City Council approved a contract with Allco, LLC, on August 9, 2011, in the amount of $2,920,815.00. The contract will furnish all labor,materials, and equipment to remove and replace the existing bar screen mechanisms and rehabilitate the existing digester aeration system at the existing Wastewater Treatment Plant on Lafin Road. The proposed change order in the amount of$78,646.66 will furnish all necessary labor,materials, and equipment to remove and replace existing sluice gate brackets at influent channels; remove and replace the existing light fixtures in the bar screen and influent pump area,modify digester baffles at telescopic valves, extend the 12"blowoff on blower header piping at the digesters; pipeburst the existing 10"concrete drain line into the influent building; furnish and install a new high flow bar screen in lieu of rehabilitation of the existing bar screen; and furnish and install a new 30"diameter sanitary sewer force main to the wastewater treatment plant influent box including pipe and fittings, a new manhole, concrete repair, and a temporary entrance to the Wastewater Treatment Plant. This proposed change includes a request for 43 days to be added to the contract time. The bar screen is the first required stage of wastewater treatment. It removes large debris, plastics, rags,and other material that is difficult to remove during primary treatment and can damage the pumps. The existing bar screens have been in service for nearly 10 years. They have deteriorated and require constant maintenance due to the large amount of debris received at the treatment plant. The screw conveyor system removes the debris collected by the bar screens. The debris is then dewatered prior to disposal. The existing screw conveyor system does not W WTP Bar Screen Replacement and Aerobic Digester Rehabilitation-Change Order#1 Page 2 of 2 handle large debris and therefore requires constant maintenance. The new conveyor system will provide consistent removal of debris of various sizes. FUNDING SOURCE Capital Program. RECON MENDATION Approval of resolution. APPROVAL OF CONTRACT CHANGE CHANGE ORDER No.One(1) Date: 6/28/2012 PROJECT: City of Beaumont,Texas Wastewater Treatment Plant Improvements-Bar Screen and Digester Rehabilitation OWNER: City of Beaumont,Texas 801 Main Street Beaumont,Texas 77704 CONTRACTOR: Allco PO Box 3684 Beaumont,Texas 77704 TO THE OWNER: Approval of the following contract change is requested. Reason for Change: Remove and replace existing sluice gate brackets at influent channels;remove and replace the existing light fixtures in bar screen and influent pump area; modify digester baffles at telescopic valves;extend 12" blowoff on blower header piping at digesters;pipeburst existing 10"concrete drain line into influent building;furnish and install new high flow bar screen in lieu of rehabilitation of existing screen; Furnish and Install New 30"Sewer Force Main to WWTP Influent Box;inlcuding all pipe, new manhole;concrete repair and temporary WWTP entrance ORIGINAL CONTRACT AMOUNT: $ 2,920,815.00 THIS CHANGE ORDER Description: Net Change Remove and Replace sluice gate guide brakcets at influent channels $ 5,022.00 Remove and replace existing light fixtures in bar screen and influent pump areas $ 18,288.54 Modify Digester Baffles at Telescopic Valves $ 992.00 Extend 12"blowoff on Blower Air Header Piping at Digesters $ 5,044.00 Pipeburst existing 10"concrete drain line into influent building $ 26,163.12 Furnish and Install New High Flow Bar Screen in lieu of rehabilitation of existing bar $ (24,340.00) screen Furnish and Install New 30" Sewer Force Main to WWTP Influent Box; including all $ 47,477.00 pipe,new manhole;concrete repair and temporary WWTP entrance TOTAL AMOUNT OF THIS CHANGE ORDER $ 78.646.66 TOTAL REVISED CONTRACT AMOUNT INCLUDING THIS CHANGE ORDER: $ 2,999,461.66 CONTRACT TIME Original Contract Time: 270 Calendar Days Additional Time Requested: 43 Calendar Days Revised Contract Time per this Change Order: 313 Calendar Days CONDITION OF CHANGE: "Contractor acknowledges and agrees that the adjustments in contract price and contract time stipulated in this Change Order represents full compensation for all increases and decreases in the cost of,and the time required to perform the entire work under the Contract arising directly or indirectly from this Change Order and all previous Change Orders. Acceptance of this waiver constitutes an agreement between Owner and Contractor that the Change Order represents an all inclusive,mutually agreed upon adjustment to the Contract, and that Contractor will waive all rights to file a claim on this Change Order after it is properly executed." Recommended by: Approved by: Accepted by: Schaumburg&Polk,Inc. City of Beaumont Allco,Ltd. Engineer Owner Contractor Date: Date: Date: RESOLUTION NO. 11-217 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute a contrad with Allco, LLC, Beaumont, Texas, in the amount of$2,920,815.00 for the Wastewetw Treatment Punt-Bar Screen Replacement, and Digester Rehabilitation Project to furnish all labor, materials,and equipment to remove and replace the existing bar screen mechanisms and rehabilitate the existing digester aeration system. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 9th day of August, 2011. ' � -11y� -Be ft Acmes- RESOLUTION NO. WHEREAS, on August 9, 2011, the City Council of the City of Beaumont, Texas, passed Resolution No. 11-217 awarding a contract in the amount of$2,920,815.00 with Allco, LLC, Beaumont, Texas, for the Wastewater Treatment Plant Bar Screen Replacement and Digester Rehabilitation Project; and, WHEREAS, Change Order No. 1, in the amount of $78,646.66, is required to furnish all necessary labor, materials,and equipment to remove and replace existing sluice gate brackets at influent channels; remove and replace the existing light fixtures in the bar screen and influent pump area, modify digester baffles at telescopic valves,extend the 12" blowoff on blower header piping at the digesters; pipeburst the existing 10"concrete drain line into the influent building; furnish and install a new high flow bar screen in lieu of rehabilitation of the existing bar screen; and furnish and install a new 30"diameter sanitary sewer force main to the wastewater treatment plant influent box including pipe and fittings, a new manhole, concrete repair, and a temporary entrance to the Wastewater Treatment Plant; thereby increasing the contract amount to $2,999,461.66; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted. THAT the City Manager be and he is hereby authorized to execute Change Order No. 1 in the amount of $78,646.66, thereby increasing the contract amount to $2,999,461.66,forthe Wastewater Treatment Plant Bar Screen Replacement and Digester Rehabilitation Project. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of July, 2012. - Mayor Becky Ames - 2 July 17,2012 Consider a resolution approving a contract to provide grounds maintenance for the Martin Luther King, Jr. Parkway RICH WITH OPPORTUNITY B,EAM, * T • $ • X • d • B City Couneff Agenda Item. TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Offiic^+ � MEETING DATE: July 17, 2012 REQUESTED ACTION: Council consider a resolution approving a contract with Torres Lawn Service of Beaumont in the approximate amount of$76,948.30 to provide grounds maintenance for the Martin Luther King, Jr. Parkway. BACKGROUND Torres Lawn Service will provide grounds maintenance of approximately 80.9 acmes of right-of way and median along Martin Luther King, Jr. Parkway. The maintained area includes both east and west sides of the Parkway, for a distance of approximately 4.9 miles beginning north of lH10 near Plum Street southward to Kingsley Drive and excludes the area between Adams Sweet and Alabama Avenue which is maintained by Lamar University. The previous contract was awarded for approximately$66,110; however,the current contract act provides more fiequent mowing of medians and atte noon to landscaped areas. Bids were requested from eleven(11)vendors with five(5)vendors responding. The amt low bid did not meet specifications. The second low bidder declined award due to a mafiiematical error in the bid. The bid tab is attached. FUNDING SOURCE General Fund. RECOMMENDATION Approval of the resolution. II MILK "!T- V � M TAIUUTiON .a.s-•-• M Nnrre: Orewas 1311aAMaaoe for the Martin Luther IOrg.Jr.Parkway Old Number. Mr6418+18 Mel Op be : ThWaft,MW 31,2012.2:00 P.M. Combo Pereon: fen Parkw Buyer III Phone: 400490-3757 c s TORPM u Vendor M AN ONANOE NURBIOtY&LANDSCAPO,LLC am% 11MAN T,Tx NOINITON,T% MOAUMONT,TX OfANMONT,TX WRAWSONT,TX Work cycles Price per Extended Price Price per Extended Price Price pww Extended Price Price per Extended Pelee Price per Extended Price Work Cycle (per Veer) Mork Cycle I (per year) Work Cycle (per ter) Work Cycle (per Year) Mork Cycle (per year) Er eWakAns 22 S575. S12,650.00 $174. $3,628.00 $1,698. $37,376.66 $1,600. $39,600.00 $3,750. $92,100.00 Mktdi v'"WTrlergNs M $130.04 55,720.00 ;410. $18,040.00 $170.75 ;7,513.00 !450 (19,800.00 $1,2S0. $55,000.00 AMO1wWorkAne 22 $22S. ;4.990.00 $720. $16,016.00 $11".4 ;19,458.71 !1,1100. !39,600.00 $2,000. 544,000.00 M odimnend Trierples 44 1 $40.04 51,760.00 1 $%.04 $4,136.00 1 $72.7 $3,199.68 WO. 519,800.00 $624. !27,06.00 ANOUwWbrkArea 22 !100. $2.200.00 5532. $11,704.00 $427.2 $9,400.16 $900. 5191800.00 1643. $14,146.00 /L CID PIIICE $27,280. $53.724. !76,948.3 $138,600. $223,102. RESOLUTION NO. WHEREAS, bids were received for an annual contract for grounds maintenance along Martin Luther King, Jr. Parkway; and, WHEREAS, Torres Lawn Service, of Beaumont, Texas, submitted a bid in the approximate amount of$76,948.30 annually, with two one-year extensions; and, WHEREAS, City Council is of the opinion that the bid submitted by Torres Lawn Service of Beaumont, Texas, should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bid submitted by Torres Lawn Service of Beaumont,Texas,for an annual contract for grounds maintenance along Martin Luther King,Jr. Parkway in the approximate amount of $76,948.30, with two one-year extensions, be accepted by the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of July, 2012. - Mayor Becky Ames - 3 July 17,2012 Consider a resolution approving the purchase of fifteen golf carts for use at the Henry Homberg Golf Course RICH WITH OPPORTUNITY BEAUNU N* T • Z • X • A • S City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: July 17, 2012 REQUESTED ACTION: Council consider a resolution approving the purchase of fifteen(15) golf carts from Club Car, Inc. of Montgomery, Tx., in the amount of$62,685 for use at the Henry Homberg Golf Course. BACKGROUND In 2006, fifty(50) golf carts were purchased for use at the Golf Course. The useful life of these carts is four to five years. Ten(10)carts were purchased earlier in fiscal 2012, with part of the cost being offset by trade-in of carts from the existing fleet. The additional carts are needed to keep sufficient carts in good operating condition. Some of the remaining older carts will be kept in service and others kept as reserve units. Pricing for the carts was obtained through BuyBoard, a cooperative purchasing association providing cities and political subdivisions with the means to purchase specialized equipment at volume pricing. BuyBoard complies with State of Texas procurement statutes. Manufacturer's warranty for the carts is two (2)years. Delivery is expected within forty-five (45)days. FUNDING SOURCE Capital Reserve Fund. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the purchase of fifteen (15) golf carts for use by the Henry Homberg Golf Course from Club Car, Inc.,of Montgomery,Texas, in the amount of$62,685 through the BuyBoa'd Cooperative Purchasing Program. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of July, 2012. - Mayor Becky Ames - 4 July 17,2012 Consider a resolution approving a change order related to the Sanitary Sewer Rehabilitation of Small Diameter Mains Contract XXII RICH WITH OPPORTUNITY BEAU,M01* T • E X • A • a City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Dr. Hani J. Tohme, P.E., Water Utilities Director MEETING DATE: July 17,2012 REQUESTED ACTION: Council consider a resolution approving a change order to the contract with Horseshoe Construction,Inc.,related to the Sanitary Sewer Rehabilitation of Small Diameter Mains Contract XXII Project. BACKGROUND The City Council approved a contract with Horseshoe Construction, Inc., on March 20,2012, in the amount of$738,473.00. The Project will rehabilitate approximately 216 linear feet of 6-inch, 7,500 linear feet of 8-inch, 2,713 linear feet of 12-inch, and 2,183 linear feet of 16-inch sanitary sewer lines, stabilize approximately 10 (ten)vertical feet of existing manhole, furnish and install approximately 7 (seven)manholes,remove and replace approximately 26 manholes, furnish and install 7 (seven)end of line cleanouts, replace approximately 312 short side and 5 (five) long side service line connections, clean and televise 12,612 linear feet of existing and newly burst sanitary sewer lines and televise approximately 317 existing sanitary sewer service lines. The project is divided among two areas. The first area is located along Bessemer Avenue east of Bethlehem Avenue and west of Carnegie Avenue between Tyler Street and Buchanan Street. The second area is located east of El Paso Avenue and west of Buffalo Avenue between Hayes Lane and East Lucas Drive. The proposed change order in the amount of$53,850.00 will furnish all necessary labor,materials, and equipment to rehabilitate approximately 1,500 linear feet of 8-inch sanitary sewer lines located south of Cardinal Drive on Gorman Road. The replacement of the lines in this area is necessary as they have deteriorated to a point where routine maintenance no longer provides uninterrupted and adequate service. The existing sanitary sewer lines built in the 1940's and 1950's have deteriorated and require major rehabilitation. The primary goals of the project are to restore the integrity of the sanitary sewer lines, restore the carrying capacity,provide customers with uninterrupted and adequate service and meet the Sanitary Sewer Overflow Initiative agreement requirements with the State. Small Diameter Mains Contract X MI—Change Order#2 Page 2 of 2 FUNDING SOURCE Capital Program. RECOMMENDATION Approval of resolution. APPROVAL OF CONTRACT CHANGE CHANGE ORDER No.Two DATE:July 17,2012 PROJECT: City of Beaumont,Texas Sanitary Sewer Rehabilitation of Small Diameter Mains Contract)= OWNER: City of Beaumont,Texas 801 Main Street Beaumont,Texas 77704 CONTRACTOR: Horseshoe Construction,Inc. 2309 S.Battleground Rd. LaPorte,Texas 77571 TO THE OWNER: Approval of the following contract change is requested. Rnunoa for Change: To fim ush all necessary labor,materials,and equipment to pipeburst approximatdy 1,500 linear fed of g-inch sanitary sewer lines with 8-inch DR-17 HDPE,tie the new lime at an existing manhole,furnish sad install one sanitary sewer manhole along the new line,remove and replace two existing sanitary sewer manholes,replace five flinch short side service connecdor*replace two 4-mch long side connections,pre televise seven existing services,clean and televise approximately 1,500 linear fat of deteriorated lines,and post televise 1,500 linear feet ofrebabilitated sanitary sewer limes. ORIGINAL CONTRACT AMOUNT: $ 738,473.00 AMOUNT OF CHANGE ORDER No.1 $ 90,900,00 THIS CHANGE ORDER Description: Net Change Furnish all necessary labor,materials,and equipment to pipeburst approximately 1,500 linear fat of 8-inch sanitary sewer lines with 8-inch DR-17 HDPE. $ 37,500.00 Furnish all necessary labor,materials,and equipment to tie the new line at one existing $ 50000 manhole. Furnish and install one sanitary sewer manhole along the new 8-inch line to meet TCEQ $ 2 250.00 separation requirements. Remove and replace two existing sanitary sewer manholes. $ 4,500.00 Replace five 4-inch short side service connections. $ 2,250.00 Replace two 4-inch short side service connections. $ 2,000.00 Televise seven existing services. $ 350.00 Clean and Televise approximately 1,500 linear feet of existing deteriorated lines. $ 3,000.00 Post televise 1,500 linear feet of rehabilitated sanitary sewer lines. $ 1,500.00 TOTAL AMOUNT OF THIS CHANGE ORDER $ 53 850 00 TOTAL REVISED CONTRACT AMOUNT INCLUDING THIS CHANGE ORDER $ 883,223.00 CONTRACT TIME Original Contract Time: 180 Cal"Days Additional Time Requested: 0 Calendar Days Revised Contract Time per this Change Order: 180 Calendar Days CONDITION OF CHANGE: "Contractor acknowledges and agrees that the adjustments in contract price and contract time Stipulated in this Change Omer repuesemts full compensation for all increases and decreases in the cost of,and the time required to perform the enthe work under the Contract arising directly or indirectly from this Change Order and all previous Change Orders. Acceptance of this waiver ceaStitutas an sgreement between Owner and Contractor that the Change Order represents an all inchraive,mutually agreed upon adjustment to the Contract,and that Contractor will waive all rights to file a claim on this Change Order after it is properly executed." Recommended by. Approval by: Accepted by: Dr.Hani Tohme,P.E. City of Beaumont Horseshoe Construction,Inc. Water Utilities Director City Manage Contractor Date: Date: Date: w - —— - FLORIDA W FLORIDA ST Ls cc x C,001, C c into.-tes.t /V O E_ wEst ,a 9 y �6t u'6wn1 ar w A � C� W - �� w..iwn.cu Wr HDK MR-1 "°`-u= �, , 'per W%V?8' 7. A92mhL AZIM 2 ?O A LS 6t-416 '3 a.•wiw rM owN.w h.reo as a • •• o MONK I r ow rM.au F MONO=pwD � • t K w aUm"wimm N 0 MAW-4W OW v • aMO a.Mia v.. uN.sc.Mna.w. e r.aMwaM r mm up-17 � a NFAMW WE Mee mvuau !I MPFAW eL • �rsuN� ..r•.xMR a.aw RESOLUTION NO. 12-057 WHEREAS, bids were solicited for a contract for the Sanitary Sewer n of Small Diameter Mains Contract XXII Project; and, WHEREAS,Horseshoe Construction,Inc.of LaPorte,Texas,submitted a bid in the amount of$738,473.00; and, WHEREAS, City Council is of the opinion that the bid submitted by Horseshoe Construction, Inc., of Beaumont, Texas, in the amount of $738,473.00 should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set cut in the preembieto-this resolution a w y,in afl*V, approved and, THAT the bid submitted by Horseshoe Construction, Inc.,of LaPorte,Texas,in the amount of $738,473.00 for the Sanitary Sewer Rehabiion of Small Diameter Mains Contract XXII Project be accepted by the City of Beaumont; and, THAT the City Manager be and he is hereby authorized to execute a contract with Horseshoe Construction, Inc., of LaPorte, Texas, for the purposes described herein. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 201h day of March, 2012. yon BeckfAmes- RESOLUTION NO. 12 -122 WHEREAS, on March 20, 2012, the City Council of the City of Beaumont, Texas, passed Resolution No. 12-057 awarding a oontrad in the amount of $738,473 to Horseshoe Construction, Inc.,of LaPorte,Texas,for the Sanitary Sewer Rehfon of Small Diameter Mains Contract XXII Project; and, WHEREAS, Change Order No. 1 in the amount of$90,900 is required to furnish all necessary labor, materials, and equipment to rehabilitate appr+ox&nately 1,900 linear feet of 6-inch sanitary sewer lines located south of Trinidad Street and north of LaSalle Street between M gyxAia Avenue and Berkley Avenue, thereby increasing the contract amount to $829,373; NOW, THEREFORE,]BE 1T--RESOLVED BY T+lE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby,in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to execute Change Order No. 1 for additional work described above, thereby increasing the contract amount by $90,900 for a total contract amount of$829,373; and, PASSED BY THE CITY COUNCIL of the City of Beaumont this the 5th day of June, 2012. r, r Becky Ames- RESOLUTION NO. WHEREAS, on March 20, 2012, the City Council of the City of Beaumont, Texas, passed Resolution No. 12-057 awarding a contract in the amount of $738,473.00 to Horseshoe Construction, Inc., of LaPorte, Texas, for the Sanitary Sewer Rehabilitation of Small Diameter Mains Contract XXII Project; and, WHEREAS, Change Order No. 1 in the amount of $90,900.00 was required to furnish all necessary labor, materials, and equipment to rehabilitate approximately 1,900 linear feet of 6-inch sanitary sewer lines located south of Trinidad Street and north of LaSalle Street between Magnolia Avenue and Berkley Avenue, thereby increasing the contract amount to $829,373.00; and WHEREAS, Change Order No. 2 in the amount of$53,850.00 is required to fumish all necessary labor,materials,and equipmentto rehabilitate approximately 1,500 linearfeet of 8-inch sanitary sewer lines located south of Cardinal Drive on Gorman Road, thereby increasing the contract amount to $883,223.00; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to execute Change Order No. 2 for additional work described above, thereby increasing the contract amount by $53,850.00 for a total contract amount of$883,223.00; and, PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of July, 2012. - Mayor Becky Ames - i