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HomeMy WebLinkAboutMIN JUN 12 2012 M I N U T E S-CITY OF BEAUMONT W.L. Pate,Jr.,At-Large BECKY AMES, MAYOR Gethrel Wright,At-Large Dr.Alan B. Coleman,Ward 1 CITY COUNCIL MEETING Michael D.Getz,Ward II Audwin Samuel,Ward III June 12,2012 Jamie Smith, Mayor Pro Tom Tyrone E. Cooper,City Attorney Kyle Hayes,City Manager Tina Broussard,City Clerk The City Council of the City of Beaumont, Texas, met in a regular session on June 12, 2012, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENMG Invocation Pledge of Allegiance Roll Call * Presentations and Recognition * Public Comment: Persons may speak on scheduled agenda items 1-5/Consent Agenda * Consent Agenda Mayor Ames called the council meeting to order at 1:30 p.m. Chaplain Greg Schwartz with Baptist Hospital gave the invocation. Councilmember Getz led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor Ames, Mayor Pro Tern Smith (arrived at 1:43 p.m.), Councilmembers Getz, Wright, Pate and Samuel. Absent: Councilmember Coleman. Also present were Kyle Hayes, City Manager; Tyrone Cooper, City Attorney; Tina Broussard, City Clerk. Councilmember Coleman was absent due to vacation. Proclamations, Presentations, Recognitions "Calder Twilight 5K" - Danielle Underferth spoke on behalf of the Calder Twilight 5K that took place on Friday, June 10, 2012, complimented the Sea Rim Riders. MayorAmes also read a Certificate of Appreciation for the Sea Rim Riders that was presented to Stacy Boullion, Race Director Public Comment: Persons may speak on scheduled agenda items 1-5/Consent Agenda. None CONSENT AGENDA * Approval of minutes —June 5, 2012 * Confirmation of committee appointments - None Minutes—June 12,2012 A) Approve a change order for work performed at the R. C. Miller Library— Resolution 12 - 125 B) Authorize the settlement of the claim of Betty Williams — Resolution 12 - 126 C) Authorize the acceptance of a ten foot wide Exclusive Water Line Easement located at Highway 105 and East Major Drive — Resolution 12 - 127 Councilmember Pate made a motion to approve the Consent Agenda. Councilmember Samuel seconded the motion. AYES: MAYOR AMES, COUNCILMEMBERS GETZ,WRIGHT, PATE AND SAMUEL NAYS: NONE MOTION PASSED Mayor Pro Tern Smith arrived at 1:43 p.m. GENERAL BUSINESS 1. Consider a resolution approving the City of Beaumont Investment Policy. State law mandates the City Council to review the Investment Policy and approve modifications, if any, on an annual basis. In April 2009 the City entered into a contract with Valley View Consulting, LLC, for investment management services, including oversight of the investment policy. The current Investment Policy was approved on June 14, 2011. The policy is attached for your review with the proposed changes highlighted. The majority of the modifications are routine clean-up, except there were changes made to the Public Funds Investment Act (PFIA) in the last legislative session that adds and deletes language in the policy. First there is an addition under VII, Training,that clarifies that the two year requirement for City's Investment Officers to have PFIA training begins on the first day of the City's fiscal year and consists of two consecutive fiscal years after that. Under IX, Sukbk- Investments,the Act expanded the City's options relating to certificates of deposits. The proposed language is to reference the Act rather than specifically stating each form of deposit in the policy. In the same section, under Investments not Authorized, new language is proposed because the Act now requires the credit rating for each investment held to be monitored not less than quarterly. Next, there are two deletions under XIII. Diversification. The policy currently requires that no more than 80% of the portfolio be invested in certificates of deposit; however, such investments must be fully collateralized for the City to use them,so there is no risk in having more of the portfolio in certificates of deposits. Also, the current policy requires that not more than 30% of the portfolio be invested with any one institution in certificates of deposits, but once again these monies are fully collateralized by the institution and there is no risk in having a larger concentration with one institution. Finally, the Act deleted the requirement that the quarterly investment reports be prepared in compliance with Generally Accepted Accounting Principles and that the changes in market value be reported, therefore, the City's policy will delete the same under XVII. Reporting. Minutes—June 12,2012 Approval of resolution. Councilmember Getz moved to APPROVE A RESOLUTION THAT THE CITY OF BEAUMONT INVESTMENT POLICY HAS BEEN REVIEWED AND IS HEREBY IN ALL THINGS ADOPTED. Councilmember Pate seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM'SMITH,COUNCILMEMBERS GETZ,WRIGHT, PATE AND SAMUEL NAYS: NONE MOTION PASSED Resolution 12 - 128 2. Consider a resolution approving a contract related to the Sanitary Sewer System Improvements 54-Inch Interceptor Rehabilitation Phase II Project. The Administration recommends approval of a contract with Allco, Ltd., in the amount of $3,491,570.60. The Project will install approximately 10,410 linear feet of 48-inch fiberglass pipe, 250 linear feet of 42-inch fiberglass pipe, 30 linear feet of 28-inch HDPE pipe, 100 linear feet of 24-inch HDPE pipe, 600 linear feet of 12-inch HDPE pipe, 1,700 linear feet of 10-inch HDPE pipe, 1,000 linear feet of 8-inch diameter HDPE pipe, 1,000 linear feet of 6-inch HDPE pipe, remove and replace thirty (30) manholes, furnish and install nine (9) manholes, tie to three (3) existing manholes, and clean and televise all existing reinforced concrete pipe before construction and televising the new pipe after installation. The existing sanitary sewer line on Blanchette Street was installed in 1954. The existing line has deteriorated and requires major rehabilitation. The primary goals of the project are to restore the integrity of the sanitary sewer line, restore the carrying capacity, provide customers with uninterrupted and adequate service and meet the requirements of the State. The MBE participation will be with All American Construction Supply, Inc. of Beaumont, Texas, for $1,051,410.00, which represents 30.11 percent of the total bid. Capital Program. Approval of resolution. Councilmember Wright made a motion to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY APPROVES THE AWARD OF A CONTRACT TO ALLCO, LTD.,OF BEAUMONT,TEXAS, IN THE AMOUNT OF $3,491,570.60 FOR THE SANITARY SEWER SYSTEM IMPROVEMENTS 544NCH INTERCEPTOR REHABILITATION PHASE II PROJECT. Mayor Pro Tern Smith seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM SMITH, COUNCILMEMBERS GETZ,WRIGHT, PATE AND SAMUEL WAYS: NONE Minutes—June 12,2012 MOTION PASSED Resolution 12 - 129 3. Consider a resolution approving an annual contract for the purchase of Aluminum Sulfate for use in the Water Utilities Department. Bids were requested for an annual contract to provide Aluminum Sulfate, which is used to clarify and purify the City's water supply. Due to changing water conditions the Water Utilities Department requested pricing for aluminum sulfate modified with the addition of copper sulfate at both one percent(1%)and two percent (2%) concentrations. The addition of copper sulfate reduces the build up of algae within the plant clarifiers and improves the general taste of the water. The three way structure of the bid allows the water plant to order the specific concentration of materials as needed. Five(5)vendors were solicited and three(3) responded. GEO Specialty Chemicals, Inc., of Little Rock, Arkansas submitted the low bid. They are the current provider of this material and have satisfactorily serviced this contract in prior years. There are no local vendors providing this material. The estimated total price above represents the anticipated requirement for 2,000 dry tons of material at the average price of the three concentration levels of copper sulfate. The bid price of $202.89 per ton for straight aluminum sulfate represents no increase of the current contract price. Water Utilities Fund. Approval of resolution. Councilmember Samuel made a motion to APPROVE A RESOLUTION THAT THE BID SUBMITTED BY GEO SPECIALTY CHEMICALS,INC.,OF LITTLE ROCK,ARKANSAS,FOR AN ANNUAL CONTRACT FOR THE PURCHASE OF ALUMINUM SULFATE FOR USE BY THE WATER UTILITIES DEPARTMENT FOR AN ESTIMATED AMOUNT OF$453,286.67 BE ACCEPTED BY THE CITY OF BEAUMONT. Mayor Pro Tern Smith seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM SMITH, COUNCILMEMBERS GETZ,WRIGHT, PATE AND SAMUEL NAYS: NONE MOTION PASSED Resolution 12 - 130 4. Consider a resolution terminating the current contract for mowing City-owned and abandoned properties and awarding a new contract. City-owned properties, for the purpose of this contract, are mostly unimproved street right- of-ways or properties in the name of Jefferson County. Abandoned property is defined as property that has no mailing address and/or no name listed on the tax roll. Minutes—June 12,2012 The contract for mowing City-owned and abandoned property was originally awarded by Council on August 16, 2011 with Resolution number 11-226 to Lene' Nursery of Beaumont. This contractor has provided excellent service for the City. All work meets specifications. On April 11, 2012, the City received a thirty(30) day notice of termination of contract from Lene' Nursery. The reason the contractor provided for termination was the company was in the process of financial restructuring and could not continue to provide services with the City. On April 24, 2012, with Resolution number 12-090, Council awarded a contract to Perfect Cut Lawn Care which was the next lowest, responsible bidder. Perfect Cut Lawn Care is not meeting the specifications of the contract and is approximately three(3)weeks behind schedule. Therefore, the City owned properties are not being maintained at acceptable standards. It is in the City's best interest to cancel this contract and award to the next lowest, responsible bidder. BIO is the next lowest, responsible bidder from the original bid. They are willing to contract with the City under the current specifications and pricing until these services can be re-bid. The estimated cost of the remaining contract is $23,163. General Fund. Approval of resolution. Councilmember Pate made a motion to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A CONTRACT WITH SIO LANDSCAPE AND MAINTENANCE,OF BEAUMONT,TEXAS. Councilmember Getz seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM SMITH, COUNCILMEMBERS GETZ,WRIGHT, PATE AND SAMUEL NAYS: NONE MOTION PASSED Resolution 12 — 131 5. Consider amending Section 22.05.211(b) of the Code of Ordinances related to garbage and trash rates. The current monthly rate is$14.00 for standard collection services per household unit with an additional $2.50 for each additional container. The new rates effective July 1, 2012 will be $15.00 for garbage and trash collection and $3.50 for each additional container. Seniors will continue to receive a 10% discount on the base garbage fee. The projected revenue increase on an annual basis to the Solid Waste Fund is estimated at $600,000. Approval of ordinance. Minutes—June 12,2012 Councilmember Getz made a motion to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE AMENDING CHAPTER 22, SECTION 22.05.211(8), OF THE CODE OF ORDINANCES OF BEAUMONT, TEXAS,TO INCREASE GARBAGE AND TRASH RATES;PROVIDING FOR SEVERABILITY;PROVIDING FOR REPEAL; AND PROVIDING A PENALTY. Councilmember Wright seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM SMITH, COUNCILMEMBERS GETZ,WRIGHT, PATE AND SAMUEL NAYS: NONE MOTION PASSED Ordinance 12 —028 WORK SESSIONS * Review and discuss a proposed $23 Million Debt Issue (Certificates of Obligation) Kyle Hayes, City Manager, reviewed and discussed the proposed $23 Million Debt Issue, Certificates of Obligation. Individual projects were discussed as well as the estimated total cost, the estimated amount needed and the purpose of each project. The projects that are unable to be funded were also discussed as well as the estimated cost and status of those projects. * Review and discuss financial projections related to the Municipal Transit System Kyle Hayes, City Manager, reviewed and discussed the financial projections related to the Municipal Transit System with a financial update.The statement of revenues,expenditures and changes in fund balance were discussed, the revenues for the FY 2012 budget were discussed as well as the FY 2012 projected for April 30, 2012, and the FY 2013 budget. The total revenue over all was given with the expenditure category of operating supplies, contract services and capital improvements with a total expenditure for each overall. The excess (deficit) revenues and over expenditures were discussed for the FY 2012 budget projected and FY 2013 budget along with the Fund Balance. The Municipal Transit comparison of funding and the expenditures for FY's 2003 through 2012 and projected for 2013 were discussed, as well as the City funding, federal funding and contract services for those years and projections for 2013. COUNCILMEMBER COMMENTS COUNCILMEMBER COLEMAN - ABSENT COUNCILMEMBER GETZ- STATED THAT ON MONDAY,WHICH WAS THE START OF THE TENNIS PROGRAM AT MAGNOLIA PARK,THERE WERE FORTY CHILDREN THAT WERE PRESENT FOR THE PROGRAM, ALSO STATED THERE MAY HAVE BEEN THE SAME AMOUNT ON TODAY, THANKED THE SOUTHEAST TEXAS TENNIS ASSOCIATION FOR HELPING TO LEAD THAT CHARGE, THE PROGRAM IS OFF TO A GOOD START Minutes—June 12,2012 COUNCILMEMBER WRIGHT- NONE COUNCILMEMBER PATE- CONGRATULATED 1sT T ORGANIZATION THAT WORKED REALLY HARD TO GET YOUNG GOLFERS OUT ON THE GOLF COURSE TO TEACH THEM THE GAME, ON FRIDAY, JUNE 8, 2012,THE BABE ZAHARIAS FOUNDATION HOSTED THE 1 ST T AWARDS FOR THE LOCAL HIGH SCHOOL PLAYERS IN SOUTHEAST TEXAS AT LAMAR UNIVERSITY,COMPLIMENTED PRESIDENT JIMMY SIMMONS AND THE GREAT STAFF THAT HE HAS ESPECIALLY COACH TIDWELL, IT WAS VERY INSPIRING TO SEE ALL OF THE YOUNG STUDENTS THAT ARE INVOLVED AND LEARNING HOW TO PLAY, THEY WOULDN'T HAVE THAT OPPORTUNITY IF IT WASN'T FOR 1sT T'S HELP, THE EVENT KICKED OFF THE 35TH ANNUAL BABE ZAHARIAS GOLF TOURNAMENT, WADE PHILIPS FORMER COACH OF THE DALLAS COWBOYS WAS IN ATTENDANCE MAYOR PRO TEM SMITH - ANNOUNCED THAT ON SATURDAY,JUNE 16,2012,WILL BE THE ANNUAL JUNETEENTH CELEBRATION AT TYRELL PARK, FROM 12:30 P.M.TO 9:30 P.M. COUNCILMEMBER SAMUEL- COMMENTED ON THE BILL PICKETT ORGANIZATION ON A SUCCESSFUL ZYDECO AND TRAIL RIDE, THE TRINITY BAPTIST MINISTERS ASSOCIATION CONFERENCE WAS ALSO VERY SUCCESSFUL,COMMENTED ON THE SUMMER CAMP AT STERLING PRUITT ACTIVITY CENTER, STATED THAT THERE WERE A LOT OF KIDS OUT AT STERLING PRUITT WHICH WAS PART OF THE SUMMER CAMP PROGRAM TODAY,ASK THAT HE SEE THE NUMBERS THAT WERE PRESENT TODAY IN COMPARISON WITH TODAY AND TOMORROW AND COMPARING THOSE WITH TUESDAY AND THURSDAYS, WOULD LIKE TO MAKE SURE THAT IF COUNCIL EVALUATES A PROGRAM IT'S EVALUATED FAIRLY CITY ATTORNEY COOPER- NONE CITY MANAGER HAYES- NONE MAYOR AMES - NONE Public Comments (Persons are limited to three minutes) Mae Guidry 5790 North Circuit Beaumont TX Presented a petition to Council with 416 signatures on behalf of the young people of the West End that would like to have a public pool in their area of town, stated they would like to have vending machines with drinks and snacks,they feel that an admission fee of$3.00 per person would offset the cost of the upkeep of the pool, this would be a place where they could have teen nights and kid's day throughout the summer Minutes—June 12,2012 Natalia Stovall 170 Manor Beaumont TX Spoke to council regarding building a public pool in the West End of Beaumont,stated that a pool can improve the community and even offer a way for the City to make money, pools are a great place for families to have fun and when it's hot outside you can meet friends and cool off, having a place to swim and enjoy would make our area a better place to live, this could be a great opportunity for the City, if we built a really cool pool we could easily require a membership or charge a daily use fee, we could have a concession stand and hopefully they would sell lemonade and snow cones, we could provide swim lessons and a swim team, think of all the families we could bring to our city with a swim meet, also every kid loves a pool party, we could allow families to rent the pool to celebrate birthdays and graduations, finally, I have a friend Hanna, who lives in Houston, TX, she has a really cool pool in her neighborhood, they have diving boards, water slides and an area for little kids, with all the great projects coming to our area like the Children's Museum, if we built a really cool pool we would give our visitors a reason to stay an extra day, if it's really good we could even find a big company that would like to pay to have their name on the outside Christopher Jones 1045 Doucette Ave Beaumont TX Invited Mayor and Council to the Charlton Pollard Neighborhood Association meeting tonight at 6:00 p.m., at the Southeast Texas Resources Life Center, stated they will be discussing several issues including construction of Madison and other association concerns, commented to the Mayor and City Manager concerns about the grass cutting and contracts, some neighborhood associations are willing to bite the bullet and take on the responsibility themselves, some would also like to come to the table and discuss a positive plan that would save the City money as well as community clean up, mentioned the bus situation and encourage the citizens to please ride the bus, also discussed the drop off areas on the bus routes W. R. Sam, Sr. 1761 Rena St. Beaumont TX Commented on the subject of the buses, stated the buses are very important, posed a question regarding the outside management company that is managing the bus terminal, asked that everyone take a serious look at this situation, if the City can cut back then they need to cut back, asked why the City needs to have someone managing the bus system when the City manages all of the other systems, also commented on the rehabilitation of streets, stated that it is time to see some major results, had concerns as to how long some of these projects have been on the agenda, stated some of the projects have been in the design phase for some time now There being no Executive Session, Council adjourned at 2:55 pm. A 'o av ilable u on requ t in the City Clerk's Office. B ky Am , or Tina Broussard, City Clerk 1, Minutes—June 12,2012