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Home My WebLink AboutMIN MAY 08 2012 M I N U T E S - CITY OF BEAUMONT W.L. Pate,Jr.,At-Large BECKY AMES, MAYOR Gethrel Wright,At-Large Dr.Alan B. Coleman,Ward I CITY COUNCIL MEETING Michael D.Getz,Ward II Audwin Samuel,Ward 111 May 8 ,2012 Jamie Smith, Mayor Pro Tom Tyrone E. Cooper, City Attorney Kyle Hayes, City Manager Tina Broussard,City Clerk The City Council of the City of Beaumont, Texas, met in a regular session on May 8, 2012, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING * Invocation Pledge of Allegiance Roll Call * Presentations and Recognition * Public Comment: Persons may speak on scheduled agenda items 1-2/Consent Agenda * Consent Agenda Mayor Ames called the council meeting to order at 1:30 p.m. Reverend Larry Phillips of Sunlight Baptist Church gave the invocation. Mayor Ames led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor Ames, Mayor Pro Tern Smith, Councilmembers Coleman, Getz, Wright, Pate and Samuel. Also present were Kyle Hayes, City Manager; Tyrone Cooper, City Attorney; Tina Broussard, City Clerk. Proclamations, Presentations, Recognitions "National Police Week" - May 13 - 19, 2012 - Proclamation read by Mayor Ames; accepted by Chief James Singletary and staff "100 Chub of Southeast Texas Awareness Month" - May, 2012- Proclamation read by Mayor Ames; accepted by Jon Reaud, President of the 100 Club of Southeast Texas "National Preservation Month" - May, 2012 - Proclamation read by Councilmember Wright; accepted by Carolyn Howard with Beaumont Main Street, and others "National Travel and Tourism Week" - May 5 - 13, 2012 - Proclamation read by Councilmember Coleman; accepted by Dean Conwell, Director of Beaumont Convention and Visitors Bureau "National Transportation Week" - May 14-20, 2012 - Proclamation read by Mayor Pro Tern Smith; accepted by Lane Olson "National Mental Health Awareness Month" — May, 2012 — Proclamation read by Councilmember Pate; accepted by Janna Fulbright, with the Spindletop Center "Older Americans Month" — May, 2012 — Proclamation read by Councilmember Getz; accepted by Elaine Shellenberger Minutes—May 8,2012 "Eider Abuse Prevention Awareness Month" — May, 2012 — Proclamation read by Councilmember Samuel; accepted by Shari Pulliam,Texas Department of Adult Protective Services Public Comment: Persons may speak on scheduled agenda items 1-2/Consent Agenda. None Councilmember Pate left the meeting at 2:21 p.m. CONSENT AGENDA Approval of minutes - April 24, 2012 Confirmation of committee appointments - None A) Approve a contract for the purchase of wastewater treatment polymer for use in the Water Utilities Department - Resolution 12 - 091 B) Approve a payment for the emergency repair of a city water well pump - Resolution 12 - 092 C) Approve the purchase of software for burglar alarms permitting and billing for use in the Police Department - Resolution 12 - 093 D) Authorize the City Manager to execute all documents necessary to accept the project titled "STEP-Click It Or Ticket" - Resolution 12 - 094 E) Authorize the City Attorney to bring suit to collect delinquent rent owed by Crystal Engle for the use of an airport hangar- Resolution 12 - 095 F) Approve the acceptance of a 352.42 square foot Exclusive Sanitary Sewer Easement located at the rear of 4270 Broadway - Resolution 12 - 096 G) Approve the acceptance of a ten foot wide Exclusive Water Line Easement located at 4935 Fannett Road - Resolution 12 - 097 Councilmember Wright made a motion to approve the Consent Agenda. Mayor Pro Tern Smith seconded the motion. AYES: MAYOR AMES,MAYOR PRO TEM SMITH,COUNCILMEMBERS COLEMAN,GETZ, WRIGHT AND SAMUEL NAYS: NONE MOTION PASSED Councilmember Pate returned to the meeting at 2:23 p.m. Minutes—May 8,2012 GENERAL BUSINESS 1. Consider a resolution approving a contract for property insurance coverage. McGriff, Seibels and Williams is the City's broker of record for securing the City's property insurance. The proposed premium is based on a total building value of $214,830,598. The appraised values, reflecting current replacement costs, increased from 2011 values due to ongoing assessments of current city-owned property, as well as an increase in the value of the City's water plant infrastructure. Additional endorsements provided in this year's policy renewal include$5M for Electronic Data Processing equipment coverage, Flood $15M ($10M in100 yearflood zone), $5M for newly acquired locations, $1 M for unscheduled locations, $1 M for extra expense coverage, and $250,000 for Traffic Lights and Signals. The cost of the policy for this year is $1,386,003.01. The net rate based on the insured value increased from $.606682123 to $.645160895 per$100 valuation, which is a 6.34% increase over the prior year. In addition,the City has also purchased separate coverage for Hotel Beaumont with a yearly premium of$57,749. The City is keeping the policy for Hotel Beaumont separate with the option to cancel at any time upon selling the property. I Companies providing insurance are layered with exposure limited to the amount of damage. The primary coverage is Great American Insurance Company with Westchester, Lexington, First Specialty, Landmark American, and Colony providing catastrophic coverage and Aspen, Colony, Alterra, Liberty, James River and Everest providing Wind/Hail Coverage. All insurance companies contained in the new policy are A.M. Best rated at A+15. A binder to the policy was issued May 1 for primary coverage. The policy renewal will be in effect from May 1, 2012 to May 1, 2013. l General Fund,with payments in lieu from Water Utilities Fund, Solid Waste Fund and Hotel Occupancy Fund covering each fund's prospective amount. Approval of the resolution. Mayor Pro Tern Smith moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A CONTRACT FOR FIRE, EXTENDED COVERAGE, FLOOD AND QUAKE PROPERTY INSURANCE IN THE AMOUNT OF$1,443,752.01 THROUGH MCGRIFF,SEIBELS& WILLIAMS, OF DALLAS, TEXAS, AS BROKER, FOR PRIMARY COVERAGE WITH GREAT AMERICAN INSURANCE COMPANY, CATASTROPHIC COVERAGE WITH WESTCHESTER, LEXINGTON, FIRST SPECIALTY,LANDMARK AMERICAN AND COLONY AND WIND/HAIL COVERAGE WITH ASPEN,COLONY, ALTERRA, LIBERTY, JAMES RIVER AND EVEREST EFFECTIVE MAY 1, 2012. Councilmember Samuel seconded the motion. AYES: MAYOR AMES,MAYOR PRO TEM SMITH,COUNCILMEMBERS COLEMAN,GETZ, WRIGHT, PATE AND SAMUEL NAYS: NONE MOTION PASSED Minutes—May 8,2012 Resolution 12 - 098 2. Consider a resolution approving the acquisition of property adjoining the Sewer Treatment Plant to allow for future expansion. B & L INTERNATIONAL, LLC has agreed to convey its property to the City of Beaumont. The property is described as being a 100 acre tract of land situated in the James Rowe Survey, Abstract No. 45. The property adjoins the City of Beaumont Sewer Treatment Plant on Lafin Road. The property acquisition would allow for future expansion of the Sewer Plant. Water Fund. Approval of the resolution. Councilmember Pate made a motion to APPROVE A RESOLUTION THAT THE PROPERTY CONVEYED BY B & L INTERNATIONAL, LLC IN THE AMOUNT OF $262,500, BE AND THE SAME IS HEREBY, IN ALL THINGS,ACCEPTED. Councilmember Coleman seconded the motion. AYES: MAYOR AMES,MAYOR PRO TEM SMITH,COUNCILMEMBERS COLEMAN,GETZ, WRIGHT, PATE AND SAMUEL NAYS: NONE MOTION PASSED Resolution 12 - 099 PUBLIC HEARING * Receive comments on the proposed 2012 Action Plan of the HUD Consolidated Grant Program Public Hearing Open: 2:26 p.m. None Public Hearing Close: 2:26 p.m. 3. Consider a resolution approving the 2012 Annual Action Plan. Community Development Staff, along with the Community Development Advisory Committee (CDAC), hosted four (4) Public Hearings in order to receive public comments on the process and activities related to the 2012 Annual Action Plan. On March 27, 2012, the City Council held a Public Hearing to consider and take comments on the proposed Plan. Following this, the City Council approved the Preliminary Plan. At the April 3, 2012 meeting, Council received public input on the Public Services, Public Facilities and Emergency Solutions Grant applications. Minutes—May 8,2012 The only addendum offered by the Administration to the recommendations of the CDAC would be to specify that the Southeast Texas Tennis Association's (SETTA) funding remain the recommended amount of $13,029, but be used for the coaching, staffing, t- shirts and equipment as requested in SETTA's application. This would provide funding to support the program, while avoiding the complications related to enhancing a City-owned court at Magnolia Park with CDBG funds. I The proposed Final Budget reflects allocations of$1,299,941 in Community Development Block Grant (CDBG) funding, an estimated $100,000 in Program Income, $433,158 in HOME funding and $143,199 in Emergency Solutions Grant funding. U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant, HOME Investment Partnership grant and Emergency Solutions Program grant funds. Council will conduct the Public Hearing and approve the resolution. Councilmember Pate made a motion to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY ADOPTS THE HUD CONSOLIDATED GRANT PROGRAM'S 2012 ACTION PLAN,AS WELL AS THE BUDGET OF THE ACTION PLAN IN THE AMOUNT OF$1,976.298. NO second. For a lack of a second the motion Failed. Councilmember Pate made a motion to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY ADOPTS THE HUD CONSOLIDATED GRANT PROGRAM'S 2012 ACTION PLAN,AS WELL AS THE BUDGET OF THE ACTION PLAN IN THE AMOUNT OF $1,976.298. Councilmember Wright seconded the motion. AYES: MAYOR AMES NAYS: MAYOR PRO TEM SMITH,COUNCILMEMBERS COLEMAN,WRIGHT AND SAMUEL ABSTAIN: COUNCILMEMBER GETZ MOTION FAILED Councilmember Pate made a motion to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY ADOPTS THE HUD CONSOLIDATED GRANT PROGRAM'S 2012 ACTION PLAN,AS WELL AS THE BUDGET OF THE ACTION PLAN IN THE AMOUNT OF $1,976.298. Councilmember Wright seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM SMITH, COUNCILMEMI3ERS WRIGHT AND SAMUEL NAYS: COUNCILMEMBER COLEMAN ABSTAIN: COUNCILMEMBER GETZ MOTION PASSED Minutes—May 8,2012 Resolution 12 - 100 COUNCILMEMBER COMMENTS COUNCILMEMBER COLEMAN- NONE COUNCILMEMBER GETZ- COMMENTED ON THE WONDERFUL TURN OUT AT THE AMELIA NEIGHBORHOOD ASSOCIATION, WERE JOINED BY THE BEAUMONT POLICE ADVISORY BOARD, IT IS GREAT THAT THERE IS SO MUCH CITIZEN PARTICIPATION, HEARTENED BY THE VISITORS FROM THE NORTH END NEIGHBORHOOD ASSOCIATION THAT SAW SOME OF THE THINGS THAT AMELIA WAS DOING AND THEY AGREED TO COLLABORATE TO TRY AND BRING SOME OF THE IDEAS THAT AMELIA'S DOING TO THE NORTH END, THINKS THAT IS A GOOD SIGN FOR BEAUMONT COUNCILMEMBER WRIGHT- ALSO ENJOYED THE AMELIA NEIGHBORHOOD.ASSOCIATION MEETING, STATED THAT RUTH NUMSIC AND HER HUSBAND WERE MENTIONED IN THE MEETING,THERE WAS ALSO TALK ABOUT THE POLICE SUB-STATION AND WHAT THE POLICE SUB-STATION IS USED FOR, ALSO ATTENDED THE CHILDREN'S DEFENSE FUND IN HOUSTON, BY INVITATION FROM REGINA ROGERS,SPOKE ABOUT THE SCHOLARSHIPS THAT WERE GIVEN OUT, COMMENTED ON THE DELTA PRESENTS AND THE SCHOLARSHIPS THAT WERE GIVEN OUT THERE AS WELL COUNCILMEMBER PATE- COMMENTED ON THE AMOUNT OF PEOPLE THAT ARE SO INVOLVED IN THE COMMUNITY TO MAKE THE CITY A BETTER PLACE TO LIVE, MENTIONED SEVERAL EVENTS OVER THE WEEKEND,THE HOPE CENTER AND THEIR WALK,CINCO DE MAYO, MEDITERRANEAN FESTIVAL, KENTUCKY DERBY PARTY, AMERICAN CANCER SOCIETY FUND RAISER, AND LAMARISSIMO, WHEN YOU LOOK AROUND AND SEE ALL OF THE PEOPLE THAT HAVE MADE A DIFFERENCE THIS IS WHY HE ENCOURAGES EVERYONE TO BE A PART OF THEIR NEIGHBORHOOD ASSOCIATION, WE CAN MAKE BEAUMONT WHAT WE WANT IT TO BE, WISHED ALL MOTHER'S A HAPPY MOTHER'S DAY COUNCILMEMBER SAMUEL- AGREED THAT LAST WEEKEND WAS A GREAT WEEKEND IN BEAUMONT, THIS WEEKEND IS GOING TO BE A GREAT WEEKEND AS WELL WITH THE JAZZ FESTIVAL ON SATURDAY, CONGRATULATED MS.ANITA FRANK, FOR THE HARD WORK AND COORDINATION OF THE CINCO DE MAYO FESTIVAL, ALSO AT WILLIE RAY SMITH SCHOOL,MR.ANDREWS HAD A BLOCK PARTY WITH ALL OF THE NORTH END SCHOOLS IN PARTICIPATION COMMENDED HIM ON A GREAT PARTY Minutes-May 8,2012 MAYOR PRO TEM SMITH - HAD THE OPPORTUNITY TO ATTEND THE RIBBON CUTTING OF LEGACY SCHOOL WHO HAS EXPANDED SO THEY CAN HANDLE K THRU 12, STATED HE WAS UNABLE TO ATTEND CINCO DE MAYO DUE TO HIS SON'S BIRTHDAY, WISHED JORDAN A HAPPY BIRTHDAY, WAS ABLE TO BE WITH FLETCHER ELEMENTARY AS THEY CELEBRATED THEIR 100 YEARS IN THE COMMUNITY WITH A PARADE THAT FOLLOWED ON THURSDAY,APRIL 26, 2012 CITY ATTORNEY COOPER- NONE CITY MANAGER HAYES- NONE MAYOR AMES- THANKED EVERYONE THAT FILLED IN FOR HER THIS WEEK SINCE THERE WAS SO MUCH GOING ON,ATTENDED A LOT OF EVENTS BUT WAS UNABLE TO ATTEND ALL OF THEM Public Comments (Persons are limited to three minutes) Gloria Bihm 3035 N. 10th St. Beaumont TX Complained about a house at 2810 Delaware St., which is a home next door to her that has a lot of junk in the yard, she and her neighbors have lived with this eye sore for the last 7 years, she is here to get a final resolution to this problem, she and the neighbors wonder if this situation is retaliation for their complaint, since her complaint with the City new trash has surfaced at this home and is requesting a final resolution Allison Getz 7950 Phelan Beaumont TX Stated that she was not sure what the appropriate procedure is to vent her frustration in regards to the SETTA program that she has spent weeks on, stated that everyone on n Council knows her and knows that she would not misappropriate any funds, state d s he reached out to everyone on Council, Councilmember Coleman never asked any questions of her about the program nor did he ever try to discuss anything with her, the program is not a normal program and it's not just about the Sterling Pruitt Center Open session of meeting recessed at 3:24 p.m. There being no action taken in Executive Session, Council adjourned. AAdio available upon request in the City Clerk's Office. Be y ArTps, la or t-ttw 0,j ' F Tina Broussard, City Clerk 1�`•s Minutes—May 8,2012