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Home My WebLink AboutPACKET APR 17 2012 Wca WIT■ OFF OZa'IVXJVT RERUN" T * Ti * X * A * S REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS APRIL 17,2012 1:30 P.M. CONSENT AGENDA * Approval of minutes—April 3, 2012 * Confirmation of committee appointments A) Authorize the City Manager to increase the Madison Street Pavement and Drainage Improvements Project for additional items B) Authorize the City Manager to accept the Event Center Area Parking Lots Improvement Project for maintenance, approve Change Order No. 3 and approve final payment C) Approve a contract for the purchase of Aqua Ammonia for use in the Water Utilities Department D) Approve a contract for the purchase of Fluorosilicic Acid for use in the Water Utilities Department E) Approve the acceptance of a ten foot wide Exclusive Water Line Easement at 3625 Dowlen for the development of a new surgical hospital F) Approve the acceptance of a ten foot wide Exclusive Water Line Easement at 1580 S. Major Drive for the development of a new temple RICH WITH OPPORTUNITY A&NEW BEAUM��ON T • E • g . A . s City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Patrick Donart, Public Works Director MEETING DATE: April 17, 2012 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to increase the Madison Street Pavement and Drainage Improvements Project for "Additional Items". BACKGROUND On July 19, 2011, City Council awarded Brystar Contracting, Inc. the contract for the Madison Street Pavement and Drainage Improvement Project in the amount of$2,396,243.20. This project will consist of reconstructing the existing dilapidated concrete pavement,upgrading its storm sewer system and replacing water and sanitary sewer mains including their appurtenances. The proposed change in work in the amount$56,922.74 will represent an increase of 2.83%to the original contract amount. The new contract amount will be $2,453,165.94. The proposed changes to the contract will modify the structural design parameter of the sub-grade. This will fortify heavy truck loadings getting in and out of the Industrial refineries during construction and will reduce completion time for the roadway pavement construction. Additionally,the proposed changes will furnish and install a 2-inch water main and sanitary sewer connections with appurtenances to meet actual site conditions and deduct items which were not used. FUNDING SOURCE Capital Program. RECOMMENDATION Approval of the resolution. CITY OF BEAUMONT DATE: 27 MARCH 2012 PROJECT: MADISON STREET PAVEMENT AND DRAINAGE IMPROVEMENT PROJECT OWNER: CITY OF BEAUMONT CONTRACTOR: BRYSTAR CONTRACTING,INC. CHANGE ORDER NO.: 01 MW CertraMi-Item;and/or gonatkim to the Ceatract: Iwo Item OriEWI New U10 N& Cale Uak Q�.w Q.", P.. Amok DRAINAGE AM PAVING ADDITION: 116 Mf RX"VATION(BOADWAUSUNGRAZIP CY 0.0 3041.99 $4.50 S13AS451 247 Ml t= �A)(GR 3)(6")MQ(COMP IN PL) SY 0.00 10230.99 -.M $8.00 $146,40 360 992 OONC PVMT(CLASS P)(10")(CRJRxHES) SY 0.N 1509" $60.091 s90,000.00 DEDUCTION: 260 M1 LIIM TREATMENT(ROAD MEI((6"xDCQIMA SPD) SY 19250.99 1 49=m ��%&N ($51,750.99) 20 992 LRl$TlEATMFJrI'(MATER$ALxSLURRYK7SL) TON 320.99 0.00 (551,990.00)399 001 COW PVMT(CLASS P)(19-MCRJR) SY 16610.99 151.00 (666,-0.-) SUR TOTAL $60,89LIft WATER UTILITIES ADDITION: L4% SM REMOVAL OF 7 FT.X 7 0T.X 36 L.F.CJB.BOX CULVERT(I I3 0.00 1.99 53,599.00 $3,3OO.M FT 7RICICWALIB)FOR WATER MAIN INSTALLATION 43 CL'RANt TE XV=PRP.SANSWIt PRE LF 1260AD 1970.99 S2S0 $1,775.06 33 2"WATERLINE MNWMA A LINE AT HEMLOCK ST) I.S 0.00 1.00 $3,425.N $3,425.99 1 BURSTING(0")SAN MR LIVE ONCL LABOR,EQUR LS 0.99 1.99 55,992.74 55,092.74 AND MATERIALS AT 7 FT.X 7 FT BOX OBSTRUCI70N)DEDUC ION: 35 6"PVC 50046 SAN SWR STUB OUTS LF N.- 52AG 505.99 (52,31.99) m 37 Ir PVC 5111111,24 SAN MR SPUD OUTS LF 30.99 10.99 $95AO (Sl,l00.-) 702 35 13"PVC SBR.2484NSWR STUE OUTS LF 10.99 3.99 $100.00 ($)-.M) 7W N REMOVE!REPLACE EXISTING MANHOLE EA coo 3A$ S2,520AO (S7,560.M) 4020 33 0"IMS SOLID PRE WALL SDR 17 LF 310.99 330.0 $62.00 (5620.-) 4020 34 10"IMM SOLID PRE WALL SDR 17 LF 799.00 710.00 565.00 (54,550.99) SUBTOTAL ($3.927.26) ADD TOTAL AMOUNT $56ML741 ORIGINAL CONTRACT AMOUNT: $2+396+243.20 NET FROM PREVIOUS CHANGE ORDERS: $2,396,24320 TOTAL AMOUNT OF THIS CHANGE ORDER: $56,922.74 PERCENT OF THIS CHANGE ORDER: 2-w/. TOTAL PERCENT CHANGE ORDER TO DATE: 2-W I. NEW CONTRACT AMOUNT: $2,453.165.94 ACCEPTED BY: - PREPARED BY: BRYAN PHELPS,BYSTAR RAFAEL G.MIRANDA CONTRACTING,INC. PROJECT MANAGER APPROVED BY: DR JOSEPH MAJDALANI,P.E. DR.HANI TOHME,P.E. CHIEF ENGINEER WATER UTILITIES DIRECTOR . PATRIC DONART,P.E. KYLE HAYES,CITY MANAGER PUBLIC WORKS DIRECTOR ATTESTED BY: TINA BROUSSARD,CITY CLERK RESOLUTION NO. WHEREAS, on July 19, 2011, the City Council of the City of Beaumont, Texas, passed Resolution No. 11-200 awarding a contract in the amount of $2,396,243.20 to Brystar Contracting, Inc.,of Beaumont Texas,for the Madison Street Pavement, Drainage, Water and Sanitary Sewer Improvement Project to include storm sewer, sanitary sewer, water installations and concrete pavement improvements including sidewalks; and, WHEREAS, Change Order No. 1, in the amount of$56,922.74, is required to modify the structural design parameter of the sub-grade, furnish and install a 2-inch water main and sanitary sewer connections with appurtenances, and deduct items which were not used, thereby increasing the contract amount to $2,453,165.94 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to execute Change Order No. 1 for additional work described above, thereby increasing the contract amount by $56,922.74 for a total contract amount of$2,453,165.94. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of April, 2012. - Mayor Becky Ames - RICA WITH OPPORTUNITY B BEA111M0N* T • E • x • A • s City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Patrick Donart, Public Works Director MEETING DATE: April 17, 2012 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to accept Event Center Area Parking Lots Improvement for maintenance, approve Change Order No. 3 in the amount of $25,882.36 and final payment in the amount of$56,846.17. BACKGROUND On January 25, 2011, City Council awarded APAC -Texas,Inc. the contract for the Event Center Area Parking Lots Improvement in the amount of$973,553.30. Change Order No. 3 in the amount of$25,882.36 is required to adjust the estimated quantities to the actual quantities installed during the performance of the project. The MBE participation in the implementation of the contract totals $266,126.32. This represents 19.89%of the final contract amount. A copy of the Schedule C identifying the MBE participation is attached. The project has been inspected by the Engineering Division and found to be complete in accordance with the provisions and terms set out in the contract. FUNDING SOURCE Capital Program. RECOMMENDATION Approval of the resolution. CITY OF BEAUMONT ESTIMATE PAGE 10F3 1p G.E'1!Ei# �il41�+4 i�1EEK3'i�RG hOfi3�i1PSHGt7S::R1�#,�IEC t::::::::: 4�Q►CtIRf. �1111N�' :::?;:::<: i4,�! »:>::# RL"EIIfi:QF: IIEUSEkk:::?> >?::-:1 :A0'l►:`;: i:i i.:: e............................ .... ...................... ......aiSilk),111taf: �I,. Q!t>`>,. ............RK: P..E............. atiil2 : :� Y::l► �► .:::::: ::::::: :: .' 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AID 104 001 FOAM CONCRETE CURB&GUTTER COMMED LF 65.00 000 0.00 0.00 13200 $0.00 104 002 REMOVE CONCRETE(SDI MALKS A W.C.RAMP)(4' SY 33.00 49.88 0.00 48.88 moo SIAP.12 104 003 REMOVE IDNKRETE(PAVEALCNT)(Ol SY 100.00 100.00 0.00 100.00 127.00 52700.00 110 001 awAmom(PARNONG LOT-ALL DEPTHS) CY 61959.00 81780.61 000 8,780.51 8&30 572,878.23 192 001 EMBANKMENT(DC,TYPE B) CY 419.00 9W.461 0.00 980.46 $8.00 $7,843.68 LNA TREATMENT SUBGRADE(DENSITY CONTROL)(in-INCLUDING 1280 001 (7%)TOTAL LINE■373 TONS(FOR CONTRACTOR INFORMATION ONLY) SY 14,79300 14,793.00 0.00 14,793.00 $6.00 $80,758.00 421 001 ODNCRETE pARIS/E LOT JCL ft INCLUDING 4.000 LF. CURB CL A SY 14.792.00 14,78;.00 0.00 14,793.00 $28.00 41304,61 6.00 400 001 STRUCTURAL wrAvATxm crow" CY 466.00 467.38 000 467.38 $19.00 58.590.22 400 002 P.EWffSTABt2EDBACKPlLL(1%SK0CY) CY 368.00 359.54 0.00 366.64 moo $8.041.88 402 001 fTIVINCH EXCAVATION PROTECTION LF 919.00 918.00 0.00 91 6.00 5210 $1,927.80 464 001 lHOM(16) LF 919.00 918.00 0.00 918.00 $26.00 522,950.00 4K o01 I m.ET(compLETE) EA 11.00 11.00 0.00 11.00 $1,460:00 $16,960.00 500 001 TRDN LS 1.00 1.00 0.00 1.00 5401000.00 5401000:00 602 001 .AND TRAFFIC HANDLING MO &00 6.00 0.00 6.00 $42000 $2620.00 506 001 QONTROL FENCE(FABRIC) LF 1,220.00 7.340:00 0.00 1,340.00 $280 $3.762.00 826 001 CONk21ETE PAVL�IEM1'(COLORED CONCRETE RAMP)(4') SY 80.00 0.00 0.00 0.00 $41.00 $0.00 531 001 CONCRETE PAVOMT(SIDEWALK)(4') SY 36700 398.62 0.00 388.82 $3400 $13.213.06 531 002 CONCRETE PAVEl1FM(SDEWALK)(5'@DRIVEWAY) SY 3.00 120.90 0.00 120.98 $59.00 $7,137.82 844 002 INSTALL SMALL ROAD SIGN ASSMISLY EA 11.00 0.00 O.00 0.00 $180.00 $0.00 668 007 le TYPEI(W)(PARKING) LF 6,948.00 0.00 0.00 0.00 $1.05 $0.00 ZIAMWMAL LIGHT FOI TUBES(CI KETE WITH FOUNDATION AS NECESSARY) ME PARKING LOT LIGHT WITH Zr STEEL POLE EA 15.00 18.00 0.00 15.00 $0.850.00 $69.750.00 ALL WORK NECESSARY TO CONSTRUCT N ACCORDANCE WITH ELECTRICAL DRAWINGS SHEET ISPA,LSP.2 AND LSP.3 LS 1.00 1.00 0.00 1.00 $82.000.00 $82.000.00 ALL WORK NECESSARY TO CONSTRUCT N ACCORDANCE WITH ELECTRICAL DRAWINGS SHEET LSP.4 AND LSP.5 LS 1.00 1.00 0.00 1.00 $82000.00 $82.000.00 LANDSCAPE PLANTING&GRASSING 001 100 GAL LIVE OAK STAKED I EA 15.00 0.001 0.001 0.00 5690.00 $0.00 002 145 GAL RIVER BIRCH EA 18.00 0.001 0.001 0.00 $Moo $000 CITY OF BMMONT ESTIMATE PAGE 2OF3 AUIW ;: :: : t6 ! :::: : . 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' :4/ t�<t ::�: :�i�'.[C�:�•�::?? f»: MI�I.�"�C:�: 11MA; 'Iii� :`• a�°rs :::::::::: :::::::::;:::_aso:::;:;:: ':"• : :..•.'.............................: ::::`?::2:.<::;:'::?:::: : i: ':`•:'::' ........... .... .......... .r Alm. i�::•}::•}::•:4:4:{i•:•i}:•:•...RT:^:L•::{$:P:•:•:•i:•:4}:i•:•:•::•:•:•:•:•:6}::•:•}:•:•:•:•:;{•:'•}}:::•}:{•:•:•i?:::}: OTT 003 IN GALL.M±N CYPRESS EA 24.00 0.00 0.00 0.00 S3Dd 00 $0.00 W4 17 GAL.SPINAL SLUE PLUMBAOO EA 94.00 0.00 0.00 0.00 $211.00 $0.00 005 13 GAL.INDIAN HAWTHORNE EA 340.00 0.00 0.00 0.00 $11.00 $0.00 006 P GA..DWARF MAIDEN GRASS EA 351.00 0.00 0.00 0.00 $1620 $0.00 007 3 GAL.PETITE PWC OLEANDER EA 32&00 0.00 0,00 0.00 $16.60 $0.00 oo8 3 GAL.RED IORM OUT ROSE EA 248.00 0.00 0.00 0.00 $20.50 $0.00 009 (AAMMtJR)SOD SF 10.000.00 10.000.00 0.00 10:000.00 $0.43 $4.300.00 010 Kmrmmlx CY 360M 350.00 0.00 350.00 $42AD $14,700.00 011 SHFOOM HARDWOOD MULCH CY 125.00 126.001 0.00 125.00 $24.50 $3,08260 012 IANDII(II LIGHT CY 75.00 76.00 0.00 7&00 $16.25 $1,216.00 013 KOLMET METAL EDGING 4 LF 4.600.00 4,500.00 0.00 000.00 $1.75 $7.676.00 LANDSCAPE IRRIGATION 001 IMUTER 1r POP-UP SPRAY HEAD WITH NOZZLE,COMPLETE EA 176.00 17&00 0.00 176.00 $10.10 $1.777.60 002 Jana it 8RA8S SPRAY HEAD WITH NOME.OOMPC.EM EA 217.00 217.00 0.00 217.00 S" $19.066-00 003 HUNTER RZWS ROOT ZONE WATERING SYSTEM WITH 9INNBLER EA 30.00 30.00 0.001 30.00 $101.00 $3.030.00 004 a SLEEVE TRENCH AND SET PVC WITH BACKFILL AND COMPACTION LF 1,0MA O 1.000.00 0-00 1.000.00 $4.00 $4.000.00 000 r PwsKw=o MAIN LINE INSTALLED LF 2,250.00 $200.00 0.00 2,200.00 $0.00 $1.060.00 006 31C LATERAL LIE INSTALLED LF 4.000.00 4.000.60 0.00 4.000.00 $0.18 $840.00 007 v LITERAL LINE MULLED ED LF 3.500.00 3,500.00 0.00 3.600.00 $010 5700.00 008 1 i!4 LATERAL LINE INSTALLED LF 11500.00 1.500.00 0.00 11500.00 $0.35 $626.00 009 1'FWWTE CONTROL VALVE AND SOX.COMPLETE EA 4.00 4.00 0.00 4.00 SM 25 $105.00 010 iiw REMOTE CONTROL VALVE AND SOX COMPLETE EA 10.00 10.x0 0.00 10.00 $67.w $670.00 o1 i 11 11C REMOTE CONTROL VALVE AND SOX.COMPLETE EA 1.00 1.00 0.00 1.00 $72.00 $moo 012 IREMOMOONTROLWIRE LF 16.000.00 16,000.00 0.00 18,000Al0 $0.15 $2,400.00 013 IWATER SOLARSYNC RAIN SENSOR EA 1.0D 1.00 0.00 1.00 $113.00 $113.00 014 JWNTER OC-48 M IRRIGATION CONTROLLER EA 1.00 1.00 0.00 1.00 $740.00 $740.00 CHANGE OROM 100.01 104 003 REMOVE CONCIETE(PAVEAENT)Or) 3Y 3,615.35 3.633.02 0.00 3.533.02 $19.00 $87,127.38 496 001 MIOVINCIS UCTURES(FUE.TAMC) LS 1.00 1.00 0.00 1.00 $900.00 E00A00 ELECTRWAL Cmr OF BEAUMONT ESTIMATE P,M30.3 ;: :::•: w ::.:::::::<::: :: :I>�16a#::::: :i ::: :::_:" :max fit: $h..xi ::::::::.•:: :.............: . x::: ::•: :•:: ? s !!pl:•::•:: >:::: :•:::::•::::;;:•:•:•:::::: FiMF :::::•:::::;; :::;•::•:::::• , i. •:T.YAM. t. "�_�,,��.�,.•� . flMlFii.. xyd f1D/1 }OMBl9 l�0U1f148 L6 1.A1 1:Oe am IA0 $41.o00A0 $41.00000 L'AAIIMC/IPIII01 ' clo+1 en WA eoz a0 0.00 eosAO $16.00 $14.XOD BA 176A0 low 0.00 In" $11A0 "mw cm Omwmw Mk .71Ap 7100 0.00 ?iA0 MAO $1.917-00 owl PLULA EA 1040A0 1.41000 om 1.410A0 $11A0 $1604000 am ILM a RA $.AO 6.00 0.06 SA $mom $4720.00 Con POAMMYRnm EA 2400 2400 0.00 24AO M40 sloAoAo cwwo0l awalal no.6s la 004 W6 WWAYA78MWC!GWADN'x730M LF 714A0 67$.00 OA eraAO 61$00 $1oA6sao 647 101 DAiCAiLC OQ"cR 1' &m(1'x$) IF HOOD 67300 000 873A0 $10AA $Bd30.00 $1g 001 a4atA1tVXZM0H0EV 0cCL92&0vesmeca.! 1F 7 CAI 673.00 GA 67300 $15.40 slo.wsoo 540 001 ZXVWrMMA8astrl==0taat=M IF 710.00 wroo 0.001 667.00 1 $1100 $70440 GRAND"TOTAL AMOUNT OF WORK DONE: $1,136.923.31 PREPARED BY' LESS s%RETAR AGE: $0.00 Nj&AEL WRANWI, MANAGER " SUB TOTAL: =1,131,923.31 APPROVED BY: Dr.JOSEPH MAJDAL ANI.P.E.CHEF ENGINEER LESS PREVIOUS PAY ESTWATE: 91,060,077.15 APPROVED BY: AMOUNT DUE THIS ESTIMATE: !86,116.17 PATRICK DONART,P.E. PUBLIC WORKS DIRECTOR I cwft flat all work n1A pt'ANi6? ffC y Ods krvo"have 66tH coalplNtd onOraat d oearnlenb JOSE TORRES, APAC-TEXAS, INC. RESOLUTION NO. WHEREAS, on January 25, 2011,the City Council of the City of Beaumont, Texas, passed Resolution No. 11-038 awarding a contract in the amount of$973,553.30 to APAC- Texas, Inc., of Beaumont, Texas, for the construction of a parking lot to serve the Downtown Event Center and Park; and, WHEREAS, on June 7, 2011, the City Council of the City of Beaumont, Texas, passed Resolution No. 11-167 approving Change Order No. 1 in the amount of $100,567.65 to furnish all labor, equipment, materials, and supervision for fuel tank removal, concrete basement removal and additional street light power supply, thereby increasing the contract amount to $1,074,120.95; and, WHEREAS, on August 23, 2011, the City Council of the City of Beaumont, Texas, passed Resolution No. 11-239 approving Change Order No.2 in the amount of$36,920.00 to add item quantities for the installation of 710 linear feet of concrete curb and gutter on Bowie Street, thereby increasing the contract amount to $1,111,040.95; and, WHEREAS, Change Order No. 3 in the amount of$25,882.36 is required to adjust the estimated quantities to the actual quantities installed during the performance of the project, thereby increasing the contract amount to $1,136,923.31; and, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and THAT the City Manager be and he is hereby authorized to execute Change Order No. 1 for additional work described above, thereby increasing the contract amount by $25,882.36, for a total contract amount of$1,136,923.31; and, BE IT FURTHER RESOLVED that the City Manager is hereby authorized to make final payment in the amount of$56,846.17 to APAC-Texas, Inc. for the Event Center Area Parking Lot Improvement Project. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of April, 2012. - Mayor Becky Ames - RICH WITH OPPORTUNITY BE T • _ • _ * A B City COURCH Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Offncerw) MEETIlKG DATE: April 17, 2012 REQUESTED ACTION: Council consider a resolution approving the purchase of Aqua Ammonia from Southern Ionics,Inc.,of Wei Point, MS, in the amount of$26,575.80 for use by the Water Utilities Department. BACKGROUND Bids were requested for a six(6)month contract for water treatment chemicals.Aqua Ammonia is used to disinfect and purify the water supply. Five(5)vendors were solicited,three(3) responded. Southern Ionics, Inc., is the current provider of this material and has satisfactorily serviced this contract for several years. There are no local vendors providing this material. The new contract price of$885.86 represents a$14.59(1.7'/0)increase over the previous contract price of$871.27 per ton. FUNDING SOURCE Water Utilities Fund. RECOMMENDATION Approval of resolution. Men WITZ orroecrnalrr City of Beaumont Texas BEAUMON Purchasing Division Bid Tabulation T - S - X - A - 8 Bid Name: Six(6)Month contract for Aqua Ammonia Bid Number: BF0312-18 Bid Opening: Thursday,April 05,2012 Contact Person: Robert J. Hollar, Buyer II rhollarD-ci.beaumont.tx.us Phone 409-880-3758 Vendor Sou#wn llonks AirGas Specialty Prod GC3 Specialty Chemical City/State West Post,M3 Lawrenceville, GA Houston Phone or Fax No. 800 295-2225 713 802-1761 CITY Unit Pt E Price Unit Price Extended Price Unit Price Extended ITEM DESC (TONS) Price 1 Aqua Ammonia 30 923.00 $27,690.00 919.00 27,570.00 L ID 27,690.0 E 570.00 roduct id Not Stated Not Stat No Response: Harcross Chemical, Pencco, Brenntag Southwest RESOLUTION NO. WHEREAS, bids were solicited for a six (6) month contract for Aqua Ammonia for use by the Water Utilities Department; and, WHEREAS, Southern Ionics, Inc., of West Point, Mississippi, submitted a bid in the amount of$26,575.80; and, WHEREAS, City Council is of the opinion that the bid submitted by Southern Ionics, Inc., of West Point, Mississippi, in the amount of$26,575.80 should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bid submitted by Southern Ionics, Inc., of West Point, Mississippi, in the amount of$26,575.80 for a six(6) month contract for Aqua Ammonia for use by the Water Utilities Department be accepted by the City of Beaumont; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a contract with Southern Ionics, Inc., of West Point, Mississippi, for the purposes described herein. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of April, 2012. - Mayor Becky Ames - D RICI WITH OPPORTUNITY B['A T • Z • Z • A • B City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PRI PARED BY: Laura Clark, Chief Financial Officer ME1 STING DATE: April 17, 2012 REQUESTED ACTION: Council consider a resolution approving the pie of Fluorosilicic Acid from Wa Industries, Inc., of Houston, in the amount of$23,067.00 for use by the Water Utilities Department. BA(WGROUND Bids were requested for a six(6)mouth contract for water treatment chemicals. Fluorosilicic acid is us od to disinfect and purify the water supply. Four(4)vendors were solicited,two(2) respmded.Ma Industries,Inc., is the current provider of this material and has satisfactorily serve ced this contract for several years. There are no local vendors providing this material. The new contract pricing of$699.00 represents a$19.00(2.8//0)increase over the previous contract pricc,of$680.00 per ton. PUDDING SOURCE Water Utilities Fund. RECOMMENDATION Approval of resolution. RICH R'ETH OPPORTU-ITY City of Beaumont Texas AUMON* Purchasing Division Bid Tabulation Bid Name: Six(6) Month contract for Fluorosilicic Acid Bid Number: BF0312-17 Bid Opening: Thursday,April 05, 2012 Contact Person: Robert J. Hollar, Buyer II rhollar(cD-ci.beaumont.tx.us Phone 409-880-3758 Vendor Pencco, Inc City I State Havolm San Felipe, TX Phone or Fax No. 979 885-0005 QTY ITEM DESC (TONS) Unit Price, ExbmWod P1 Unit Price Extended Price 1 Fluorosilicic Acid 33 $770.00 $25,410.00 TOTAL BID $25,410.00 No Response: Southern Ionics, Brenntag Southwest RESOLUTION NO. WHEREAS, bids were solicited for a six(6) month contract for Fluorosilicic Acid for use by the Water Utilities Department; and, WHEREAS, DXI Industries, Inc., of Houston, Texas, submitted a bid in the amount of$23,067.00; and, WHEREAS, City Council is of the opinion that the bid submitted by DXI Industries, Inc., of Houston, Texas, in the amount of$23,067.00 should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bid submitted by DXI Industries, Inc., of Houston, Texas, in the amount of$23,067.00 for a six(6)month contract for Fluorosilicic Acid for use by the Water Utilities Department be accepted by the City of Beaumont; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a contract with DXI Industries, Inc, of Houston, Texas, for the purposes described herein. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of April, 2012. - Mayor Becky Ames - { E RICH WITH OPPORTUNITY B-EA:U,,MO-,N* T � $ A $ City Council'Agenda Item TO: City Council FROM: Kyle Hayes,City Manager Q�. PREPARED BY: Patrick Donart, Public Works Director MEETING DATE: April 17, 2012 REQUESTED ACTION: Council consider a resolution approving the acceptance of a ten foot(10')wide Exclusive Water Line Easement for use in the Water Department. BACKGROUND The Beaumont Surgical Hospital Partners, LLC has agreed to convey a ten foot(10')wide Water Line Easement to the City of Beaumont. The easement is described as being a 0.222 square foot acre tract out of the Replat of Pad Site"A" situated in Metropolitan Park Phase I located at 3625 Dowlen Road. The water line easement is for the development of a new surgical hospital. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the resolution. RESOLUTION NO. WHEREAS, Beaumont Surgical Hospital Partners, LLC has agreed to convey a ten foot (10') wide exclusive water line easement, said easement being a 0.222 square foot acre tract out of the Replat of Pad Site "A" situated in Metropolitan Park Phase I, as described in Exhibit"A"and shown on Exhibit"B,"attached hereto,to the City of Beaumont for the purpose of placing, constructing, operating, repairing, rebuilding, relocating and/or removing water lines and appurtenances to facilitate the development of a new surgical hospital located at 3625 Dowlen Road; and, WHEREAS, the City Council has considered the purpose of said conveyance and is of the opinion that the acceptance of said conveyance is necessary and desirable and that same should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the easement conveyed by Beaumont Surgical Hospital Partners, LLC, as described in Exhibit"A"and shown on Exhibit"B,"be and the same is hereby, in all things, accepted. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of April, 2012. - Mayor Becky Ames - a• r AMC Date: March 1, 2012 Revised: March 29, 2012 Surveyor's Field Note Description: Exhibit"A" 0.222 Acre Public Water Line Easement BEING a 0.222 acre tract of land, being out of that certain Replat of Pad Site "A", 5.420 Acres Situated in Metropolitan Park Phase I, more fully described in Clerk File No. 2012005871 of the Official Public Records of Jefferson County, Texas, and is more particularly described as follows: BEGINNING at a 5/8-inch capped iron rod found for the Southeast comer of said Pad Site "A", same being in the Westerly right of way line of that certain Dowlen Road a 100' right of way, same being a Northeasterly corner of that certain remainder of Metropolitan Park Phase I, more fully described in Clerk File No. 2008019449 of the Official Public Records of Jefferson County, Texas, from which a concrete monument found for the Southeast corner of said remainder of Metropolitan Park Phase I bears South 00 deg. 39 min. 17 sec. East (Reference Bearing) a distance of 289.57 feet; THENCE South 89 deg. 20 min. 02 sec. West along and with the Southerly line of said Pad Site "A", same being a Northerly line of said remainder of Metropolitan Park Phase 1, a distance of 549.87 feet to a point for comer marking the Southwest corner of the herein described 0.222 acre tract of land, from which a 5/8-inch capped iron rod found for the Southwest corner of said Pad Site "A" bears South 89 deg. 20 min. 02 sec. West a distance of 5.15 feet; THENCE North 00 deg. 39 min. 05 sec. West along and with the Westerly line of the herein described 0.222 acre tract of land, a distance of 349.03 feet to an angle point for comer; THENCE North 24 deg. 49 min. 16 sec. West along and with the Westerly line of the herein described 0.222 acre tract of land, a distance of 4.65 feet to a point for corner marking the Northwest corner of the herein described 0.222 acre tract of land, same being in the Northerly line of said Pad Site "A", same being in the Southerly line of that certain Metropolitan Drive a 60' right of way, same being the PC of a curve to the left with a radius of 850.00 feet, a delta angle of 00 deg. 40 min. 28 sec. and an arc length of 10.01 feet; THENCE in a Northwesterly direction along and with the arc of said curve and the Southerly right of way line of said Metropolitan Drive, a chord bearing of North 63 deg. 09 min. 18 sec. East and a chord length of 10.01 feet to a point for corner marking the PT of said curve; THENCE along and with the Easterly side of the herein described 0.222 acre tract of land the following bearings and distances: South 24 deg. 49 min. 16 sec. East, a distance of 7.15 feet to a point for corner; South 00 deg. 39 min. 05 sec. East, a distance of 44.48 feet to a point for comer; North 89 deg. 20 min. 55 sec. East, a distance of 5.00 feet to a point for comer; South 00 deg. 39 min. 05 sec. East, a distance of 10.00 feet to a point for comer; South 89 deg. 20 min. 55 sec. West, a distance of 5.00 feet to a point for corner; South 00 deg. 39 min. 05 sec. East, a distance of 229.28 feet to a point for comer; North 89 deg. 20 min. 55 sec. East, a distance of 5.00 feet to a point for corner; South 00 deg. 39 min. 05 sec. East, a distance of 10.00 feet to a point for corner; South 89 deg. 20 min. 55 sec. West, a distance of 5.00 feet to a point for corner; Page I oft LEAP Engfneedng LLC 905 Orleans,Beaumont TX 77701 Tel:(409)813-1862 Fax:(409)813-1916 EXHIBIT "A" MAP South 00 deg. 39 min. 05 sec. East, a distance of 47.41 feet to a point for corner marking an interior ell corner of the herein described 0.222 acre tract of land; THENCE along and with the Northerly side of the herein .described 0.222 acre tract of land the following bearings and distances: North 89 deg. 20 min. 02 sec. East, a distance of 275.64 feet to a point for comer; North 00 deg. 39 min. 05 sec. West, a distance of 55.83 feet to a point for corner; North 89 deg. 20 min. 55 sec. East, a distance of 10.00 feet to a point for corner; South 00 deg. 39 min. 05 sec. East, a distance of 55.83 feet to a point for corner; North 89 deg. 20 min. 02 sec. East, a distance of 244.23 feet to a point for corner; North 00 deg. 39 min. 17 sec. West, a distance of 5.00 feet to a point for corner; North 89 deg. 20 min. 02 sec. East, a distance of 10.00 feet to a point for corner marking the Northeast comer of the herein described 0.222 acre tract of land, same being in the Easterly line of said Pad Site"A", same being in the Westerly right of way line of said Dowlen Road; THENCE South 00 deg. 39 min. 17 sec. East along and with the Easterly line of said Pad Site "A", same being the Westerly line of said Dowlen Road, a distance of 15.00 feet to the PLACE OF BEGINNING, containing 0.222 acres of land, more or less. 5�P'�a�OT A�'h9tf' JEREMY 0 RUSSELL ...s9o��5S08e .». o � y D. ussell '��o uRV °� gistered Professional Land Su or No. Page 2 of 2 LEAP Engineering LLC 905 Orleans,Beaumont TX 77701 Tel:(409)813-1862 Fav(409)813-1916 O n� r O O 280.57 14 -moil ' 112.51 S oo*w17"E 710.67 �� ,9 (Referents 8�arinq) - Dowlen Road " (Iod I.aw) Q � G�• 1\��777� _ '��I�Q ~ �'� � �ti 00 ODDS y a ��m ww s g EXHIBIT "B" E RICH WITH OPPORTUNITY BEAUMG'fl* T - E g A • s City Council Agenda: Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Patrick Donart, Public Works Director MEETING DATE: April 17, 2012 REQUESTED ACTION: Council consider a resolution approving the acceptance of a ten foot(10') wide Exclusive Water Line Easement for use in the Water Department. BACKGROUND The Chinmaya Shripati Temple Complex has agreed to convey a ten foot(10')wide Water Line Easement to the City of Beaumont. The easement is described as being a 0.1848 square foot acre tract out of the A. Savery Survey, Abstract 46 located at 1580 S. Major Drive. The water line easement is for the development of a new temple. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the resolution. RESOLUTION NO. WHEREAS, Chinmaya Shripati Temple Complex has agreed to convey a ten foot (10')wide exclusive water line easement, said easement being a 0.1848 square foot acre tract out of the A. Savery Survey, Abstract 46, as described in Exhibit "A" and shown on Exhibit "B," attached hereto, to the City of Beaumont for the purpose of placing, constructing, operating, repairing, rebuilding, relocating and/or removing water lines and appurtenances to facilitate the development of a new temple located at 1580 South Major Drive; and, WHEREAS, the City Council has considered the purpose of said conveyance and is of the opinion that the acceptance of said conveyance is necessary and desirable and that same should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the easement conveyed by Chinmaya Shripati Temple Complex,as described in Exhibit"A"and shown on Exhibit"B," be and the same is hereby, in all things, accepted. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of April, 2012. - Mayor Becky Ames - Fittz&Ship an INC. Consulting Engineers and Land Surveyors Ronald D. Fittz,P.E.,R.P.L.S.(1948-1987) Donald R.King,P.E. Terry G.Shipman,P.E.,Chairman Walter J.Ksiazek,R.P.L.S. Billy J.Smith,Jr.,President EXHIBIT"A",PAGE 1 OF 3 CENTERLINE DESCRIPTION FOR A 10' WIDE EXCLUSIVE WATER LINE EASEMENT OUT OF THE A. SAVERY SURVEY,ABSTRACT 46 JEFFERSON COUNTY,TEXAS MARCH 7,2012 That certain centerline description for a 10'wide exclusive water line easement out of the A. Savery Survey, Abstract 46, Jefferson County, Texas and being out of Lot 1 of the Chinmaya Shripati Temple Complex, a plat recorded in Clerics File No. 2011020358 of the Official Public Records of Jefferson County, Texas, said centerline description being more particularly described by the courses and distances as follows: Note: Basis of Bearings is the south line of Lot 3 of the said Chinmaya Shripati Temple Complex having been called West 815.22 feet. COMMENCING at a capped iron rod found in the west right-of-way line of S. Major Drive (aka F.M. 364)for the northeast comer of Lot 2 of said Chinmaya Shripati Temple Complex and the southeast comer of said Lot 1 from which a highway monument found for reference bears South 00°01'37" East 125.32 feet(called South 00 001'37" East 125.32 feet); THENCE North 00 001'37"West along the said west right-of-way line of S. Major Drive (aka F.M. 364) and the east line of said Lot 1 a distance of 60.00 feet (called North 00 001'37"West)to a point for the POINT OF BEGINNING of the said centerline for a 10'wide exclusive water line easement; THENCE along the said centerline for a 10'wide exclusive water line easement with the following courses and distances: West a distance of 300.03 feet to an angle point; North 00 001'37"West, at a distance of 25.00 feet pass the POINT OF BEGINNING of TAP A from which the POINT OF TERMINATION of TAP A bears West 15.00 feet, at a distance of 48.46 feet pass the south line of a 50' easement granted to Chevron Pipeline Co. as recorded in Volume 847, Page 278 of the Deed Records of Jefferson County,-Texas, at a distance of 94.69 feet pass the south line of a 20' easement granted to Centana Interstate Pipeline Company, Cipco Gas Pipeline as recorded in Clerks File No. 9600200 of the Official Public Records of Jefferson County, Texas, at a distance of 112.36 feet pass the north line of the said Chevron easement, at a Fitts&Shipman,Inc. Page 1 of 2 Project No. 10003.0039WtrLineEsmt Plat& Description 1405 Cornerstone Court- Beaumont,Texas 77706 - (409)832-7238 •fax(409) 832-7303 Tx Board of Prof Engineers Firm No. 1160•Tx Board of Prof Land Surveyors Firm No. 100186 EXHIBIT "A" EXHIBIT"A",PAGE 2 OF 3 distance of 123.45 feet pass the north line of the said Centana, Cipco easement, at a distance of 180.03 feet pass the POINT OF BEGINNING of TAP B from which the POINT OF TERNATION of TAP B bears West 15.00 feet, and continuing a total distance of 185.03 feet to an angle point; East a distance of 300.00 feet to a point in the said west right-of-way line of S. Major Drive (aka FM.364) and the east line of said Lot 1 for the POINT OF TERMINA77ON of the said centerline for a 10'wide exclusive water line easement from which a Brass cap in concrete found for the northeast comer of said Lot 1 bears North 00 001'37"West 80.00 feet(called North 00°01'37"West). This description is based on a plat made by Walter J. Ksiazek, Registered Professional Land Surveyor during August and September 2010. Walter J. Ksiazek *�4, 0 06 Registered Professiona and Su or No. 5321 MtAtl'EA ,,�, t i i I I i i i i Fittz g Shipman,Inc. Page 2 of 2 Project No. 10003.0039WtrLineEsmt Plat& Description O / d� PAGE 3OF3 v) LOT 20 �=s > m WESCALDER FIG ACRES SUBDIVISION 0 }$lz VOL 4, PG. 149&150, M.R.J.C. ( LAURA w REMAINDER OF LOT 11 FOUND V) ti (CALLED EAST 813.19) INS CO CRETE W EAST 813.19 B"tt Q � --------- ------------}, � I II. POINT OF S LOT 21 TERMMU110N CENTANA INTERS TA PIPELINE O � UNE W r' a CLERKS flLE N PIPELINE CHEVRON PRUNE CO. 1 kd ——— EAST 300.00————— m 9600200. VOL 847, PG. 278, D.R.J.C. \ ',TAR, I� ——————— —— Q 20'EASEMENT 50'EASEMENT \ 15S I� VICINITY MAP m \ ,� _ U \ y I 10 MADE EXCLUSIVE NTS = V) 3 WATER LINE EASEMENT 1 r7 ,n x LLI LOT 1 �� _ 0 'd W co _ Wh —POINT — O _ BEGINNING FLOOD ZONE AE TAP 5 -M—XW L4E Q e LOT 22 FLOODWAY 8" 4 ———— _ � — `~ WEST 300.03 ————g vj c b m WEST 814,22 a COMPt�NMENCING T FOUND N E SURVEYOR'S CERTIFICATION: LOT 2 CAPPED M ld . I DO HEREBY CERTIFY, TO THE BEST OF MY KNOWLEDGE AND BELIEF, RON ROD o THAT THIS IS AN ACCURATE PLAT OF A SURVEY& DESCRIPTION MADE N o ON THE GROUND UNDER MY SUPERVISION IN AUGUST&SEPTEMBER 2010. 1 S FOUND Mwr MONUMENT 0 50 lyo G NOTE: THE BASIS OF BEARINGS IS THE SOUTH LINE OF gWALTER LOT 3 OF THE CHINMAYA SHRIPATI TEMPLE c J. KSIAZEK • * COMPLEX, A PLAT RECORDED IN CLERKS FILE REGISTERED PROFESSIONAL LAND VEYOR N0. 532 NO. 2011020358, O.P.R.J.C. HAVING BEEN CALLED ro WEST 815.22 FEET. Fl hl man 10' WIDE EXCLUSIVE WATER LINE EASEMENT SHEET N0. •*• `• SIC P>EtoJac�t xel�: 3 CHINMAYA SHRIPATI TEMPLE COMPLEX 1580 S. MAJOR DRIVE 1405 CORNERSTONE COURT, BEAUMONT, TEXAS BEAUMONT, PROJECT N0. b (409)632-7238 FAX(409)832-7303 TEXAS w� - 10003.0039 si0■ wi!# OFF XTWX ITT BEA REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS APRIL 17,2012 1:30 P.M. AGENDA CALL TO ORDER * Invocation Pledge Roll Call * Presentations and Recognition * Public Comment: Persons may speak on scheduled agenda items 1-3/Consent Agenda * Consent Agenda GENERAL BUSINESS 1. Consider a resolution approving four,one year contracts for couplings,pipe fittings,valves, fire hydrants and other related materials for use by the Water Utilities Department 2. Consider a resolution authorizing the City Manager to approve a contract for the Main Street Utility Relocation Project 3. Consider a resolution terminating the current contract for mowing privately- owned,developed and vacant property and awarding a new contract WORKSESSION * Review and discuss a Single-member Redistricting Study COMMENTS * Councilmembers/City Manager comment on various matters * Public Comment(Persons are limited to 3 minutes) EXECUTIVE SESSION * Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Claim of Wellhelmina Owusu Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Mitchell Normand at 880-3777 three days prior to the meeting. 1 April 17,2012 Consider a resolution approving four,one year contracts for couplings,pipe fittings,valves, fire hydrants and other related materials for use by the Water Utilities Department RICH WITH OPPORTUNITY REA T • E • a • A • e City Council Agenda Ite TO: City Council FROM: Kyle Hayes, City Manages PREPARED BY: Lava Clark, Chief Financial Offcert/ MEETING DATE: April 17, 2012 REQUESTED ACTION: Council consider a resohitim approving the award of four (4), one (1) year contracts in the total estimated amount of $1,379,470.63 for use by the Water Utilities Department. BACKGROUND Bids were received from five(5)vendors for an annual contract for couplings, pipe fittings, valves,fire hydrants and other related materials for use by the Water Utilities Department. The materials are used in the repair and maintenance of e:cisting water and sewer lines and installation of new service lines in order to maintain adequate water and sewer service throughout the City. Specifications required bites to submit pricing for 201 line items, separated into fifteen(15) specific sections.Bids were evaluated upon the lowest total price per section,on an all or none basis. Only bidders providing pricing for every item within each section were considered. Pricing is to remain firm far the term of the contract. Specifications also required all bids involving brass materials to quote items that are certified to be NSF61 lead-free compliant and of domestic manufacture. The Administration recommends award of one(1)year contracts to the following vendors in the amounts indicated,H.D. Supply&Waterworks,Inc.,ofBeaumcnct, $896,068.38;Rural Pipe& Supply,Inc., of Jasper, $408,509.75;Coburn's,Inc.,of Beaumont, $47,470.00;CPR/MDN, Inc., of New Caney, $27,422.50. FUNDING SOURCE Water Utilities Fund. RECOMMENDATION Approval of resolution. Contrail for the pie of Water Dqwbnent posy Materials. April 17, 2012 Page 2 Vendor Section Bid H.D. Supply&Waterworks Valve&Meter Boxes S 191 854.00 Beaumont,TX Fire Hydrants S 291 420.50 Mechanical joint Restrainers $ 40.427.00 Clamps S 93 830.90 Mechanical Joint Fittings S 18 326.95 Iron Gate Valves S 217259.10 Water Meters S 21 691.60 HDPE Pipe Fitts s $ 21 58.33 TOTAL $896 38 Rural Pipe&Supply Manholes $ 49 353.70 Jasper,TX Tapping Sleeves S 34160.65 Brass Pipe Fittings $ 140 875.40 Brass Valves S 182 650.00 Poly Tubing $ 1470.00 TOTAL $406.SM.75 Coburn's Couplings S 47,470.00 Beaumont TX CPR/MDN, Inc. Bronze Service Saddles S 27,422.50 New Caney,TX TOTAL AWARD 1 $ 1,379,470.63 RESOLUTION NO. WHEREAS, bids were received for a one(1)year contract for purchasing couplings, pipe fittings, valves, fire hydrants and other related materials for use by the Water Utilities Department; and, WHEREAS, various vendors submitted bids reflecting estimated total costs in the amounts shown below: Vepdor Section Bid .D. Supply&Waterworks [atve&Meter Boxes $191,854.00 eaumont, TX Hydrants $291,420.50 anical Joint Restrainers 40 427.00 s 93 830.90 anical Joint Fittin s 18 326.95 Gate Valves 217 259.10 r Meters 21 691.60 TOTAL Rural Pipe&Supply Vanholes $ 49,353.70 Jasper, TX rapping Sleeves $ 34,160.65 rass Pipe Fittings 140 875.40 rass Valves 182 650.00 TOTAL $408,509.75 oburn's Beaumont,TX ouplings $ 47,470.00 PR/MDN, Inc. Bronze Service Saddles $ 27,422.50 New Caney, TX OTAL AWARD $ 1,379,470.63 and, WHEREAS, City Council is of the opinion that the bids submitted by the vendors listed above, in the amounts shown, for an estimated total contract expenditure of $1,379,470.63 should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bids for a one (1) year contract for purchasing couplings, pipe fittings, valves, fire hydrants and other related materials for use by the Water Utilities Department submitted by the vendors listed above, for an estimated total contract expenditure of $1,379,470.63 be accepted by the City of Beaumont; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a contract with the vendors listed above for the purposes described herein. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of April, 2017. - Mayor Becky Ames - 2 AprH 17,2012 Consider a resolution authorizing the City Manager to approve a contract for the Main Street Utility Relocation Project RICK WITK OPPORTUNITY BEA1 P-ON* T • _ • X • A • City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Dr. Hani J. Tohme,P.E., Water Utilities Director MEETING DATE: April 17, 2012 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to execute a contract with Allco,Ltd. in the amount of $309,795.82 for the Main Street Utility Relocation Project. BACKGROUND The contract will furnish all labor and equipment to relocate an existing 12"Polyvinyl chloride waxer main and an existing 36"high density polyethylene sanitary sewer main. These mains are situated along Main Street and cross the Kansas City Southern(KCS)railroad tracks near the intersection of Main Street and Gilbert Street. The relocation of the water and sewer mains is required for the relocation of the Port of Beaumont railroad tracks. The City will supply all pipes, steel casing,bends and fittings,air release valves, and gate valves. The Contractor will be responsible for supplying all other materials required for construction. The MBE participation will be with the following: W B Construction of Beaumont,Texas. The total amount of the subcontract is$52,796.00,which represents 17.04%of the total bid. FUNDING SOURCE Capital Program. RECOMMENDATION Approval of the resolution. BID TABULATION CITY OF BEAUMONT MAIN STREET UTILITY RELOCATION BID OPENING DATE: THURSDAY,MARCH 29 2012 Allco Brystor Stmce Post Office Box 3684 8385 Chemical Road 3101 Main Avenue Beaumont,Texas 77704 Beaumont,Texas 77705 Groves,Texas 77619 Item Qty Unit Description 409.860.4459 409.842.6768 409.962.8593 Unit Price Item Total Unit Price Item Total Unit Price Item Total i. 1 LS Mobilization, including payment bond, performance bond, $9,000.00 $9,000.00 $10,000.00 $10,000.00 $14,000.00 $14,000.0 insurance, and moving equipment to project, all in strict conformance with plans and specifications;NOT TO EXCEED 3% OF"TOTAL PROJECT BID for, 2. 185 LF Install OWNER FURNISHED 12" 1'VC C900 Waterline, $199.02 $36,818.70 $100.00 S 1 8,500.0c $115.00 $21,275.0 complete in place,by open-cut or boring method,including labor, equipment, excavation, backfill, installation of all fittings, and valves, [eating,and thrust blocking,all in strict accordance with plans and specifications for, 3. 107 LF Install OWNER FURNISHED 20"Steel Casing,by DRY Bore $537.46 $57,508.22 $380.00 $40,660.00 $1,120.00 $119,840.0 Under RR, complete in place, including labor, associated equipment,excavation,backfill,testing,and thrust blocking,all in strict accordance with plans and specifications for, 4. 202 LF Install OWNER FURNISHED 36" OD 1IDPE,SDR Il Sewer $307.80 $62,175.6C $200.00 $40,400.00 $130.00 $26,260.0 Force Main, complete in place, by open-cut or boring method, including labor, equipment,excavation,installation of all fittings, backfill,testing,and thrust blocking,all in strict accordance with plans and specifications for, 5. 100 LF Install OWNER FURNISHED 42"Steel Casing,by DRY Bore $703.69 $70,369.OG $580.00 $58,000.00 $1,125.00 $112,500.0 Under RR, complete in place, including labor, associated equipment,excavation,backfill,testing,and thrust blocking,all in strict accordance with plans and specifications for, 6. 2 EA Install Connection to existing Waterlines, using OWNER $1,460.00 $2,920.00 $2,400.00 $4,800.00 $20,000.00 $40,000.0 FURNISHED MATERIALS complete in place, including labor, associated materials and fittings,excavation,backfill,testing,and thrust blocking,all in strict accordance with plans and specifications for, 7. 2 EA Install Connection to existing force Mail, using OWNER $3,670.00 $7,340.00 $6,000.00 $12,000.00 $20,000.00 $40,000.0 FURNISHED MATERIALS complete In place, including labor, associated materials and fittings,excavation,backfil,testing,and thrust blocking,all in strict accordance with plans and specifications for, B. 470 SY Furnish & Install Repairs to Reinforced Concrete Pavement, $54.79 $25,751.30 $90.00 $42,300.00 $100.00 $47,000.0 including all labor, materials,excavation,compaction,all in strict accordance with plans and specifications for dr.-Bid TabulailonBid Tabulation 4MO12 7:35 AM Page I BID TABULATION CITY OF BEA,UMONT MAIN STREET UTILITY RELOCATION BID OPENING DATE: THURSDAY,MARCH 29 2012 Allco Brystnr Shnco Post 0Mee Box 3684 8385 Chemical Road 3101 Mahn Avenue Beaumont,Texas 77704 Beaumont,Texas 77705 Groves,Texas 77619 Item Qty Unit Description Beaumont, 409.842.6768 409.962.8593 Unit Price Item Total Unit Price Item Total Unit Price Item Total 9. 2 EA Install OWNER FURNISHED AIR RELEASE VALVES, $655.00 .$1,310.00 $2,500.00. $5,000.00 $2,000.00 $4,000.0 complete in place,including labor,equipment,excavation,backfill, installation of all fittings,manholes,and valves,'testing,all in strict accordance with plans and specifications for, 10. 1 LS Special Shoring, including all excavation, labor, equipment, $1.00 $1.00 $110,000.00 $110,000.00 $10,000.00 $10,000.0 backfill, and compaction, all in accordance with the plans and specifications for, If. 102 LF Trench Safety,including all excavation,labor,equipment,backfill, $1.00 $102.00 $30.00 $3,060.00 $30.00 $3,060.0 and compaction,all in accordance with the plans and specifications for, 12. 1 LS Allowance-Groundwater control,by well point or deep well, $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.0 as Approved by Owner/Engineer, reimbursement based on supplied invoices,all in accordancewilh theplans and specifications for, 13. 1 LS Allowance - Railroad Insurance, Flagmen and Signage, as $10,000.00 $I 0,000.0c $10,000.00 $10,000.00 $10,000.00 $10,000.0 required by Railroad Company, and Approved by Owner/Engineer,reimbursement based on supplied invoices,all in accordance with the plans and specifications for, 14. 1 LS Trench Safety Plan, in accordance with Specification Item No. $1,500.00 $1,500.00 $1,200.00 $1,200.00 $3,000.00 $3,000.0 2010 as prepared and sealed by a Texas Registered Engineer, including required geotechnical engineering soils report,all in strict accordance with plans and specifications for, TOTAL BID $309,795.82 $380,920.0 $475,935.0 Bonding Company Information YES YES YES Bid Bond YES YES YES Bid Summary YES YES YES Did Schedule YES YES YES Corporate Resolutiot YES YES YES Schedule C MBE Participation YES YES YES Minority Business Utilization Cowtnitmes YES YES YES Qualification Statemeut/Finaucial Statemen YES YES YES Statement of City Charter YES YES YES Acknowledge Addendum No.I YES YES YES -�n-tpllil IPZ,p`h submitted have been reviewed,and to the beat of my knowledge this is sit accurate tabulation of the Bids received. e'.. ..1.......................4...,`1 Signature Date f MARK AIANt'! i �..-0 A.....91891......e. . drs1d+,�tA1t`r (dt+IilttnlspC•= 4/2/2012 7:31 -111►'° Page 2 CITY OF BEAUMONT SCHEDULE OF MBE PARTICIPATION MAIN STREET UTILITY RELOCATION ALLCO NAME CERTIFIED MBE ADDRESS TYPE OF WORK AGREED PRICE CONTRACTOR W B CONSTRUCTION BEAUMONT, TEXAS CONCRETE STABILIZED SAND $52,796.00 I The undersigned will enter into a•formal agreement with MBE Contractors for work listed in this schedule conditioned upon . execution of a contract with the City of Beaumont. NOTE: 1. This schedule should be submitted with your bid. SIGNATURE .W. HARRISON - PRESIRFk?ATtr,,f�� G0 TITLE 4-2-2012 4 `�, ..• ;�'� 43 ��rj�lr:iict>>�e RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the award of a contract to Allco, Ltd., of Beaumont, Texas, in the amount of $309,795.82 for the relocation of water and sewer mains for the Main Street Utility Relocation Project. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of April, 2012. - Mayor Becky Ames - 3 April 17,2012 Consider a resolution terminating the current contract for mowing privately-owned, developed and vacant property and awarding a new contract A[CE WITZ OFFORTUNITT BE T R • _ • A s City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: April 17, 2012 REQUESTED ACTION: Council consider a resolution terminating the current contract for mowing privately-owned,developed and vacant property with BIO Landscape and Maintenance and awarding a new contract to Yardboy Lawncare of Beaumont. BACKGROUND Privately owned,developed and vacant properties are in violation of the City's weed ordinance when uncultivated growth exceeds twelve(12)inches. Property owners are notified of the violation and given a specified time to bring the property into compliance. If property owners fail to comply with the ordinance,the City's contractor mows the property and the property owner is fined. The contract was originally divided into two (2) sections. Section 1 is all properties north of Gladys Street and within the City Limits. Section 2 is all properties south of Gladys Street and within the City Limits. The contract was originally awarded by Council on August 16,2011 by Resolution Number 11-222. Section 1 was awarded to Perfect Cut Lawn Care. Section 2 was awarded to South East Texas Lawn and Maintenance. On October 18,2011,with Resolution Number 11-304, Council terminated the two original contracts for mowing the privately owned, developed and vacant properties and awarded the contract to BIO Landscape and Maintenance (BIO)of Beaumont. Since that time,BIO has satisfactorily completed all the specifications of this contract. On March 9, 2012,the City received written notification from BIO requesting termination of contract within thirty(30)days. In a conversation with Dean Cale from BIO, it was stated that its company was withdrawing for financial reasons. Although Bidders were informed in a mandatory pre-bid meeting of the specifications and requirements of this contract,the previously awarded vendors found that they had Page 2 Mowing Privately Owned, Developed and Vacant Properties April 17, 2012 underestimated the time and manpower required to adequately fulfill the contract. Consequently, they asked to terminate their awards. At this time Staff is reviewing the specifications and how the contract is divided among the city in order to put a new contract out for bid. It is expected to take two or three months before a new contract can be awarded. Because we are in the growing season, it is important that the City have a contractor who can take care of the lots across the City that are in the most need of cutting and cleaning during this interim period. Yardboy Lawncare is the next lowest,responsible bidder from the original bid willing to contract with the City under the current specifications and pricing. Yardboy will mow various lots throughout the city, on an as needed basis at the bid prices below: Vendor Yardboy Lawncare Beaumont, TX. Description Unit Price Property less than 6,500 sq ft $41.00/per cut Property>6,500 s . ft. <one acre $.0065/sq ft Property one acre and more $90.00/acre The original bid tabulation is attached. The estimated cost of this interim contract is $40,000. FUNDING SOURCE General Fund. RECOMMENDATION Approval of resolution. RESOLUTION NO. WHEREAS, on October 18, 2011, the City Council of the City of Beaumont, Texas, passed Resolution No. 11-304 awarding an annual contract for mowing privately-owned developed and vacant properties to BIO Landscape&Maintenance, of Beaumont, Texas, in an estimated amount of $68,270 for Section 1 (North of Gladys Street) and in the estimated amount of$73,839 for Section 2 (South of Gladys Street); and, WHEREAS, on March 9, 2012, BIO Landscape & Maintenance requested termination of the contract; and, WHEREAS, Yardboy Lawncare, of Beaumont, Texas, submitted a qualified bid in the unit amounts shown on Exhibit "A," attached hereto, for Section 1 (North of Gladys Street)and in the unit amounts shown on Exhibit"B,"attached hereto,for Section 2(South of Gladys Street); and, WHEREAS, Yardboy Lawncare, of Beaumont, Texas, will mow various lots to specifications throughout the City on an as needed basis until such time as a new contract is bid; and, WHEREAS, City Council is of the opinion that the termination letter submitted by BIO Landscape and Maintenance, of Beaumont, Texas, should be accepted; and, WHEREAS, City Council is of the opinion that the bid submitted by Yardboy Lawncare, of Beaumont, Texas, in the unit amounts shown on Exhibits "A" and "B," attached hereto, should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the contract termination request submitted by BIO Landscape and Maintenance, of Beaumont, Texas, be accepted; and, BE IT FURTHER RESOLVED THAT the bid submitted by Yardboy Lawncare, of Beaumont, Texas, in the unit amounts shown on Exhibit"A" for Section 1 (North of Gladys Street)and in the unit amounts shown on Exhibit"B"for Section 2 (South of Gladys Street) for a temporary contract for mowing on an as needed basis privately-owned developed and vacant properties be accepted by the City of Beaumont; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a contract with Yardboy Lawncare, of Beaumont, Texas, for the purposes described herein. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of April, 2012. - Mayor Becky Ames - .°, �; ,, CITY OF BEAUMONT,BEAUMONT,TEXAS BEAU � PURCHASING DIVISION BID TABULATION T.• E.•.E A •.8 Bid Name: Annual Contract For Mowing Privately-Owned Developed and Vacant Property(Re-Bid) Bid Number: TF0711-16 Bid Opening: Thursday,July 28,2011 at 2:00P.M. Contact Person: Terry Welch Buyer II lweIch9ba.beaumont.tx.us Phone:409-880-3107 SECTION 1 Includes all properties North of Gladys Street in the Beaumont City limits Vendor. LenW Nursery Perfect Cut Lawn Care South East Texas Lawn&Maint, Affordable Land Services,LLC City/State Beaumont,Tx Beaumont,Tx Beaumont,Tx Liberty,Tx Contact: Lance Lens Byron Jacquette Anthony Young Jake Pennington Fax: 4094416-2597 408-347.8156 409-813-2962 936-298-2097 Est.Annual Qty Desription Unit Price Ext. Price Unit Price Ext. Price Unit Price Ext. Price Unit Price Ext. Price " Price for property-less than 305 cuttings $20 per $610000 $16.00 / $488000 $610000$20.00 $28.00 6,500 sq.ft. Minimum bid per year /cutting , . cutting , . /cutting , . /cutting $8.540.00 Price for property-6,500 sq. 13,000,000 $0.0014 $.002 $.0025 $.0041 $18,200.00 $26,000.00 $32,500.00 $53,300.00 ft.or greater up to one acre. /sq.ft. /sq.ft. / sq.ft. / sq.ft. / sq.ft. Q Price for property-one(1) 5 parcels > 1 $40 $60 $60 $195.00 F- acre or greater acre /acre $200.00 /acre $300.00 /acre $300.00 /acre $975.00 m Total Bid: $24,500.00 $31,180.00 $38,900.00 $62,815.00 = X LU Bid Number: TF0711-16 Page 2 SECTION 1 Includes all properties North of Gladys Street In the Beaumont City limits Vendor. BIO Landscape&Maint. Lightfoot Enterprises,Inc. CIMA Utility Co. Yardboy Lawncare City/Stab Beaumont,Tx V'xior,Tx Beaumont,Tx Beaumont,Tx Contact, Natalie Vandyken Les Lightfoot Fabian Moye' Timothy Gregory Fax: 409-842-1335 409-499-5621 409-833-7980 Est.Annual Qty Unit Price Ext. Price Unit Price Ext.Price Unit Price Ext. Price Unit Price Ext. Price Desription Price for property-less than 305 cuttings S35 $44.00 $40 541 6,500 sq.ft.Minimum bid per year /cutting 10,675.00 /cutting $13,420.00 $12,200.00 $12,505.00 g g /cutting /cutting Price for property-6,500 sq. 13,000,000 sq. $.0044 $.0044 $.0056 $.0065 ft.or greater up to one acre. ft. /sq.ft. $57,200.00 / sq ft $57,200.00 /sq ft $72,800.00 /sq ft $84,500.00 Price for property-one(1) 5 parcels> 1 $79 $395.00 $125 $625.00 $125 5625.00 S90 $450.00 acre or greater acre /acre /acre /acre /acre Total Bid: $68,270.09 $71,245.09 $85,625.09 597,455.0 SECTION 1 Includes all properties North of Gladys Street in the Beaumont City limits Vendor. Torres Lawn Service Champion Bushhogging NorthStar Farm&Ranch Wingate Environmental,LLC City/Stab Beaumont,Tx Beaumont,Tx Beaumont,Tx Beaumont,Tx Contact: Gustavo Torres Robert L.Kaufman Iketha Saunders Tory Wingate Fax: 409-838-0911 409-860-5274 409-833-6348 Est.Annual Qty Unit Price Ext. Price Unit Price Ext.Price Unit Price Ext. Price Unit Price Ext. Price Desription Price for property-less than 305 cuttings $45 $1 5 $2958500 $50.05 $97 $25 6,500 sq.ft. Minimum bid per year /cutting $13,725.00 /cutting ,265.25 /cutting , . /cutting $7,625.00 Price for property-6,500 sq. 13,000,000 sq. $.0069 $.0077 $.0097 $.06 ft.or greater up to one acre. ft. /sq.ft. $89,700.00 /sq ft $100,100.00 /sq ft $126,100.00 /sq ft $780,000.00 Price for property-one(1) 5 parcels > 1 $150 $750.00 $300 $1,500.00 S97 $485.00 $45 $225.0 acre or greater acre /acre /acre /acre /acre Total Bid: $104,175.00 $116,865.2 $156,170.00 $787,850.0 Bid Name: Annual Contract For Mowing Privately-Owned Developed and Vacant Property(Re-Bid) Bid Number: TF0711-16 Bid Opening Thursday,July 28, 2011 at 2:00 P.M. SECTION 2 Includes all properties South of Gladys Street in the Beaumont City limits Vendor: Lone'Nursery Perfect Cut Lawn Care South East Texas Lawn&Maint, Affordable Land Services,LLC LLC City/State Beaumont,Tx Beaumont,Tx Beaumont,Tx Liberty,Tx Contact: Lance Lane Byron Jacgwtte Anthony Young Jake Pennington Fax: 409-865-2597 409-347-8166 409-813-2952 936-298-2097 Est.Annual Qty Unit Price Ext. Price Unit Price Ext. Price Unit Price Ext. Price Unit Price Ext. Price f Desription Price for property-less than 399 cuttings $20 per $16.00/ $20.00/ $28.00 6,500 sq.ft. Minimum bid per year /cutting $7,980.00 cutting $6,384.00 cutting $7,980.00 /cutting $11,172.00 Price for property-6,500 sq. 13,500,000 $0.0014 00 $27 $.002 $.0025 $.0041 ft.or greater up to one acre. /sq.ft. /sq.ft. $18,900. /sq ft ,000.00 / sq ft $33,750.00 / sq ft $55,350.00 Price for property-one(1) 6 parcels > 1 $40 $240.00 $60 $360.00 $60 $360.00 $195.00 $1,170.00 acre or greater acre /acre /acre /acre /acre Total Bid: $27,120.00 $33,744.00 $42,090.00 $67,692.0 _m 2 SECTION 2 Includes all properties South of Gladys Street in the Beaumont City limits W Vendor: BIO Landscape&Maint. Lightfoot Enterprises,Inc. CIMA Utility Co. Yardboy Lawncare City/State Beaumont,Tx Vidor,Tx Beaumont,Tx Beaumont,Tx Contact: Natalie Vandyken Les Lightfoot Fabian Moye' Timothy Gregory Fax: 409-842-1335 409-499-5621 409-833-7980 Est.Annual Qty Unit Price Ext. Price Unit Price Ext. Price Unit Price Ext. Price Unit Price Ext. Price Desription ' Price for property-less than 399 cuttings $35 $44.00 $40 $41 6,500 sq.ft.Minimum bid per year / cutting $13,965.00 /cutting $17,556.00 $1 5,960.00 $16,359.00 g /cutting /cutting Price for property-6,500 sq. 13,500,000 sq. $.0044 $.0044 $.0056 $.0065 ft.or greater up to one acre. ft. /sq.ft. $59,400.00 / sq ft $59,400.00 /sq ft $75,600.00 /sq ft $87,750.00 Price for property-one(1) 6 parcels > 1 $79 $474.00 $125 $750.00 $125 $750.00 S90 $540.00 acre or greater acre /acre /acre /acre /acre Total Bid: $73,839.0 $77,706.0 $92,310.0 $104,649.0 Bid Name: Annual Contract For Mowing Privately-Owned Developed and Vacant Property(Re-Bid) Bid Number. TF071 1-16 Bid Opening Thursday,July 28, 2011 at 2:00 P.M. Page 2 SECTION 2 Includes all properties South of Gladys Street in the Beaumont City limits Vendor. Torres Lawn Service Champion Bushhogging NorthStar Farm&Ranch Wingate Environmental,LLC City/Staff Beaumont,Tx Beaumont,Tx Beaumont,Tx Beaumont,Tx Contact: Gustavo Torres Robert L.Kaufman Iketha Saunders Tory Wingate Fax: 409-838-0911 409-880-5274 409-833-6348 Est.Annual Qty Unit Price Ext. Price Unit Price Ext. Price Unit Price Ext. Price Unit Price Ext. Price Desription " Price for property-less than 399 cuttings $45 $50.05 703 $97 $25 6,500 sq.ft.Minimum bid per year /cutting $17,955.00 /cutting $19,969.95 $38, .00 $9,975.00 /cutting /cutting Price for property-6,500 sq. 13,500,000 sq. S.0069 5.0077 5.0097 $.06 ft.or greater up to one acre. ft. /sq.ft. $93,150.00 /sq.ft $103,950.00 /sq.ft $130,950.00 /sq.ft $810,000.00 Price for property-one(1) 6 parcels > 1 $150 $900.00 $300 $1,800.00 $97 $582.00 $45 $270. acre or greater acre /acre /acre /acre /acre Total Bid: $112,005.00 $125,719.95 $170,235.0 $820,245.0 QTY'S ARE FOR BID PURPOSES ONLY