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HomeMy WebLinkAboutRES 11-235 RESOLUTION NO. 11-235 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute a State Match Funds Fiscal Year 2011 Project Grant Agreement, substantially in the form attached hereto as Exhibit "A," with the Texas Department of Transportation for the City of Beaumont to receive State Public Transportation Funds in the amount of$367,157 to assist in operating costs for the Beaumont Municipal Transit System. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 16th day of August, 2011. C� - Mayor Becky Ames PGA: PUBLIC TRANSPORTATION-STATE MATCH FUNDS TRANSIT PROVIDER: Beaumont,City of TXDOT PROJECT#: URB 1201(20) PROJECT GRANT AGREEMENT#: 51220'7042 MASTER GRANT AGREEMENT#: 512XXF7019 NOT RESEARCH AND DEVELOPMENT URBANIZED AREA:Beaumont STATE OF TEXAS § COUNTY OF TRAVIS § STATE MATCH FUNDS FISCAL YEAR 2012 PROJECT GRANT AGREEMENT THIS PROJECT GRANT AGREEMENT(PGA) is made by and between the State of Texas, acting through the Texas Department of Transportation, called the "State," and Beaumont, City of, called the "Transit Provider." WITNESSETH WHEREAS, Texas Transportation Code Chapter 455 authorizes the State to assist the Transit Provider in procuring aid for the purpose of establishing and maintaining public and mass transportation projects and to administer funds appropriated for public transportation under Transportation Code Chapter 456; and WHEREAS,the Governor of the State of Texas has designated the Texas Department of Transportation to provide state funds for public transportation purposes; and WHEREAS,the Transit Provider submitted a Fiscal Year 2012 Grant Application (GA) Part I for state match financial assistance to provide transportation services and the Texas Transportation Commission approved the application by Minute Order Number 112708; and WHEREAS,the Transit Provider must execute a GA Part I each fiscal year grant period for consideration for new state grants; and WHEREAS, a Master Grant Agreement (MGA) between the Transit Provider and the State has been adopted and includes the general terms and conditions for grant projects developed through this PGA; NOW THEREFORE, the State and the Transit Provider agree as follows: AGREEMENT ARTICLE 1. GRANT TIME PERIOD This PGA becomes effective when fully executed by both parties or on September 1, 2011, whichever is later. This PGA shall remain in effect until August 31, 2012,unless terminated or otherwise modified in an Amendment. This PGA will not be considered fully executed until both parties have executed a MGA, and the Transit Provider has submitted the GA Part I to the State. The time period of this PGA cannot be extended past the MGA, without exception. Any cost incurred before or after the contract period shall be ineligible for reimbursement. Beemnont,City of Project Grant Agreement#: 5122DF7042 State Match Funds Page 1 of 3 Revised 07/28/2011 EXHIBIT "A" ARTICLE 2. PROJECT DESCRIPTION A. The Transit Provider shall complete the public transportation project described in the GA Part I, the Attachment A -Approved Project Description, and the Attachment B—Project Budget. Attachments A and B are attached to and made a part of this agreement. The Transit Provider shall complete the project in accordance with all of the documents associated with the MGA and with all applicable federal and state laws and regulations. B. If applicable,the Transit Provider shall begin competitive procurement procedures by issuing an invitation for bids or a request for proposals no later than sixty (60) days after the effective date of this grant agreement for the purchase of the approved line items referenced in Attachment A. No later than sixty (60) days after the issuance of public notification, the Transit Provider shall publicly open all bids or privately review proposals. The Transit Provider shall enter into a binding agreement with a supplier no later than thirty (30) days after the opening of an acceptable bid or proposal. The Transit Provider shall notify the department in writing when it is necessary to exceed these deadlines. ARTICLE 3. COMPENSATION The maximum amount payable under this PGA without modification is $ 367,157 provided that expenditures are made in accordance with the amounts and for the purposes authorized in the GA Part I, the Attachment A, and the Attachment B. The original and one copy of the invoice is to be submitted to the following address: Texas Department of Transportation Attn: Anthony Cochran Public Transportation Coordinator 8350 Eastex Frwy. Beaumont, Texas 77708 ARTICLE 4. AMENDMENTS Except as noted in the MGA, changes in the scope, objectives, cost,or duration of the project authorized in this agreement shall be enacted by written amendment approved by the parties before additional work may be performed or additional costs incurred. Any amendment must be executed by both parties within the grant period specified in Article 1, Grant Time Period. ARTICLE 5. INCORPORATION OF MGA PROVISIONS This PGA incorporates all of the governing provisions of the MGA in effect on the date of final execution of this PGA, unless an exception has been made in this agreement. ARTICLE 6. SIGNATORY WARRANTY Each signatory warrants that the signatory has necessary authority to execute this agreement on behalf of the entity represented. Beaumont,City of Project Grant Agreement#: 5122OF7042 State Match Funds Page 2 of 3 Revised 07/2812011 THIS AGREEMENT IS EXECUTED by the State and the Transit Provider in duplicate. THE TRANSIT PROVIDER Signature Typed, Printed, or Stamped Name Title Date THE STATE OF TEXAS Signature Anthony Cochran Typed, Printed, or Stamped Name Public Transportation Coordinator Title Date List of Anachments A-Approved Project Description B- Project Budget Beaumont,City of Project Grant Agreement#: 5122OF7042 State Match Funds Page 3 of 3 Revised 07/28/2011 ATTACHMENT A City of Beaumont Beaumont Municipal Transit System BUDGET PAGE Estimated FY 2012 Operating Budget Federal Share(based on FY2011 amount) $1,785,970 State Share $ 367,157 Farebox $ 550AW Local Share .$2,0!1,873 Total Operaft Budget $4,715.000 i ATTACHMENT B City of Beaumont Beaumont Municipal Transit System APPROVED PROJECT DESCRIPTION The$367,157 in TXDOT funding will be used to offset the City of BeaumonVs local share of operating expenses for FY 2012,the period October 1,2011 through September 30,2012.Operating expenses Include aH labor,fringe benefits,materials,supplies,utilities,insurance,taxes,licenses,purchased services,and other miscellaneous costs associated with the operation and maintenance of the Beaumont Municipal Transit(BMT)System.BMT operates 18 full size transit coaches and 9 smaller paratransit vehicles.Fixed route service Is operated over 9 routes within the urban area of Beaumont, Texas,Monday through Saturday.In addition,door to door complementary paratransit service is operated within the same area and during the same period.