HomeMy WebLinkAboutMIN JUN 14 2011 M I N U T E S - CITY OF B EAUMONT
W.L. Pate,Jr., Mayor Pro Tom BECKY AMES, MAYOR Gethrel Williams-Wright,At Large
Dr.Alan B.Coleman,Ward I CITY COUNCIL MEETING Michael D. Getz,Ward 11
Audwin Samuel,Ward 111 June 14, 2011 Jamie Smith,Ward IV
Tyrone E. Cooper,City Attorney Kyle Hayes, City Manager Tina Broussard, City Clerk
The City Council of the City of Beaumont, Texas, met in a regular session on June 14, 2011, at
the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the
following:
OPENING
* Invocation Pledge of Allegiance Roll Call
* Presentations and Recognition
* Public Comment: Persons may speak on scheduled agenda items 1-3/Consent Agenda
* Consent Agenda
Mayor Ames called the council meeting to order at 1:30 p.m.
Brother Darin Ford, Director of Lamar University Baptist Student Ministry gave the invocation.
Mayor Ames led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk.
Present at the meeting were Mayor Ames, Mayor Pro Tern Pate, Councilmembers Getz, Wright,
Samuel (arrived at 1:48 p.m.) and Smith. Absent: Councilmember Coleman. Also present were
Kyle Hayes, City Manager; Tyrone Cooper, City Attorney; Tina Broussard, City Clerk.
Proclamations, Presentations, Recognitions
None
Public Comment: Persons may speak on scheduled agenda items 1-3/Consent Agenda.
Roberto Flores 2425 Buchanan Beaumont TX
Spoke in regards to Item #1 on the Agenda; amending Section 2.03.075 of the Code of
Ordinances related to the number of authorized positions in the Beaumont Police
Department
CONSENT AGENDA
* Approval of minutes - June 7, 2011
* Confirmation of committee appointments - None
A) Approve the City of Beaumont Investment Policy— Resolution 11-169
B) Authorize the settlement of the claim of Edgard Sequeira — Resolution 11-170
Minutes—June 14,2011
Mayor Pro Tern Pate made a motion to approve the Consent Agenda. Councilmember
Wright seconded the motion.
AYES: MAYOR AMES, MAYOR PRO TEM PATE, COUNCILMEMBERS GETZ, WRIGHT,
AND SMITH
NAYS: NONE
MOTION PASSED
GENERAL BUSINESS
1. Consider amending Section 2.03.075 of the Code of Ordinances related to the number
of authorized positions in the Beaumont Police Department. (Tabled for one week)
Administration recommended approval.
Over the past five years, the number of Lieutenant positions has fluctuated between 12
and 16. The Assistant Chief position was eliminated in 2009 so the Chief of Police would
directly supervise the three Captains. There is a Captain over the Patrol Division, the
Criminal Investigations Division and the Administrative Division. After a thorough review of
the three divisions, it is recommended that there be 14 Lieutenant positions. The 14
Lieutenants will be assigned according to the attached information.
It is also recommended that the number of authorized Grade II Sergeant positions be
increased from 42 to 44 and the number of Grade I officer positions be decreased from
204 to 198. The total number of authorized positions in the Police Department would be
reduced by two to 259.
The proposed changes to the number of authorized positions would result in an annual
added cost of approximately$15,000 at full staffing. There are currently 12 vacant Grade I
positions and the department intends to fill six of them pending background checks.
Councilmember Getz made a motion to ADOPT AN ORDINANCE AMENDING CHAPTER 2,
ARTICLE 2.03,DIVISION 2,SECTION 2.03.075 OF THE CODE OF ORDINANCES OF BEAUMONT,TEXAS
BY ADJUSTING THE NUMBER OF AUTHORIZED POSITIONS IN THE BEAUMONT POLICE DEPARTMENT;
PROVIDING FOR SEVERABILTY AND PROVIDING FOR REPEAL. Mayor Pro Tern Pate seconded
the motion.
AYES: MAYOR AMES, MAYOR PRO TEM PATE,COUNCILMEMBER GETZ
NAYS: COUNCILMEMBERS WRIGHT, SAMUEL AND SMITH
MOTION FAILED
Councilmember Samuel made a motion to table for one week AN ORDINANCE AMENDING
CHAPTER 2, ARTICLE 2.03, DIVISION 2, SECTION 2.03.075 OF THE CODE OF ORDINANCES OF
BEAUMONT, TEXAS BY ADJUSTING THE NUMBER OF AUTHORIZED POSITIONS IN THE BEAUMONT
POLICE DEPARTMENT; PROVIDING FOR SEVERABILITY AND PROVIDING FOR REPEAL.
Councilmember Smith seconded the motion.
Minutes—June 14,2011
AYES: MAYOR AMES, MAYOR PRO TEM PATE, COUNCILMEMBERS GETZ, WRIGHT,
SAMUEL AND SMITH
NAYS:
MOTION PASSED
2. Consider authorizing the City Manager to execute a depository agreement with Wells
Fargo Bank for a term of two years with three annual options to renew.
Administration recommended Council authorize the City Manager to execute a depository
agreement with Wells Fargo Bank, N.A., for a term of two (2) years with three (3) annual
options to renew.
The current depository agreement with Capital One Bank, N.A., expires September 30,
2011, and all options to renew have been exhausted. The City has an agreement with
Valley View Consulting, LLC (Valley View), for investment management and consulting
services. One of the services provided under that agreement is to facilitate the process of
selecting a primary depository bank. Valley View with assistance from the City, in
accordance with the requirements set forth in Chapter 105 of the Texas Local Government
Code has undergone the process of Bank Depository Service Request for Applications
(RFA), including preparing the RFA, holding a pre-proposal meeting, analyzing the
responses, and making a recommendation as to the best value for the City.
All banks within the municipal boundaries were contacted and received RFAs. Four (4)
banks responded including: Bank of America, Capital One Bank, JP Morgan Chase Bank,
and Wells Fargo Bank.
After analyzing all responses, Wells Fargo Bank, N.A.,was determined to be the best value
to the City. Wells Fargo, along with all the responding banks, exhibited acceptable
financial strength and the ability to provide the bank services necessary to meet the City's
current and future service needs. Wells Fargo stands out in the area of fees and earnings.
Each bank's potential earnings credit (earnings that can only be used to offset banking
fees) was compared to the hard-dollar interest (normal interest earnings that can be
credited to the City's account), to determine the balance needed to offset fees and what
the potential earnings may be if excess balance was available. With Wells Fargo Bank,
there are no fees with a minimum balance of$4 Million and the bank will pay interest on all
deposit balances, including the minimum $4 Million used to offset fees. The City's recent
monthly.average bank balance approximates $7 Million.
In addition, the City will receive an allowance up to$2,500 for supplies during the transition
between banks, free daily armored car service from one location, free tamper evident
deposit bags and deposit slips for the life of the contract.
Any expenditures related to banking are budgeted in the Cash Management Division's
operating budget.
COuncilmember Wright made a motion to APPROVE A RESOLUTION THAT THE PROPOSAL OF
WELLS FARGO BANK,N.A.FOR BANKING SERVICES IS HEREBY ACCPETED AND THE CITY MANAGER
Minutes—June 14,2011
BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A DEPOSITORY AGREEMENT WITH WELLS FARGO
BANK, N.A. FOR THE PERIOD COMMENCING OCTOBER 1, 2011 TO SEPTEMBER 30, 2013. THE
CONTRACT MAY BE RENEWED FOR THREE (3) ADDITIONAL ONE (1) YEAR PERIODS BY MUTUAL
CONSENT OF BOTH PARTIES. Mayor Pro Tern Pate seconded the motion.
AYES: MAYOR AMES, MAYOR PRO TEM PATE, COUNCILMEMBERS GETZ, WRIGHT,
SAMUEL,AND SMITH
NAYS: NONE
MOTION PASSED
Resolution 11 - 171
3. Consider approving a payment to Jefferson County for the renewal of an annual
maintenance agreement with Motorola for support of the shared radio system that is
used by EMS, Fire, Police and other city departments.
Administration recommended the payment of an invoice to Jefferson County for the
renewal of an annual maintenance agreement with Motorola for support of the 800 MHz
radio system in the amount of$172,913.70.
The 800 MHz system is used by EMS, Fire, Police and numerous other departments
throughout the City for daily communications. The purchase is exempt from competitive
bidding since it is available from only one (1)source having exclusive rights to maintain the
radio infrastructure. The maintenance agreement provides for constant monitoring of the
radio system and 911 dispatch centers as well as dispatching of repair personnel with
replacement parts when required.
The 800 MHz radio system is shared with Jefferson County, Hardin County, the cities of
Groves, Nederland, Port Arthur and Port Neches, the Port of Beaumont and Lamar
University's Police Department. The annual cost of the maintenance contract is divided
among all the agencies by the number of radios each agency has on the system. Total
billing to the City of Beaumont was reduced by a credit for costs incurred supporting the
system during the past year.
Funding in the amount of $172,913.70 is available within the FY2011 budget in the
General, Confiscated Goods, Water, Solid waste, and Fleet Funds.
Councilmember Smith made a motion to APPROVE A RESOLUTION THAT THE CITY MANAGER BE
AND HE IS HEREBY AUTHORIZED TO APPROVE PAYMENT OF AN INVOICE IN THE AMOUINT OF
$172,913.70 TO JEFFERSON COUNTY FOR THE RENEWAL OF AN ANNUAL MAINTENANCE
AGREEMENT WITH MOTOROLA FOR SUPPORT OF THE 80OMHZ RADIO SYSTEM. Councilmember
Getz seconded the motion.
AYES: MAYOR AMES, MAYOR PRO TEM PATE, COUNCILMEMBERS GETZ, WRIGHT,
SAMUEL AND SMITH
NAYS: NONE
Minutes—June 14,2011
MOTION PASSED
Resolution 11 - 172
COUNCILMEMBER COMMENTS
COUNCILMEMBER SMITH - ANNOUNCED THE JUNETEENTH CELEBRATION ON
SATURDAY, .TUNE 18, 2011 AT TYRRELL PARK AT 12:30
P.M.,THERE WILL BE A HISTORIAN THAT WILL SPEAK ABOUT
THE IMPORTANCE OF JUNETEENTH, THANKED
COUNCILMEMBER WRIGHT, CORNELIUS WILLIAMS, GWEN
AMBRES AND STATE REP.JOE DESHOTEL FOR SPONSORING
DEAN.LAMES WHO WILL PERFORM FROM 4:00 P.M.TO 5:30
P.M., BRIAN JACK WILL BE ON STAGE AFTERWARDS, FROM
12:30 P.M.TO 4:00 P.M.WILL BE THE KIDS TIME FOR GAMES,
FOOD, ETC.
COUNCILMEMBER SAMUEL- ENCOURAGED EVERYONE TO COME OUT TO THE JUNETEENTH
CELEBRATION, CONGRATULATED THE BABE ZAHARIAS
FOUNDATION, THEY HAD A GREAT TURNOUT FOR THE GOLF
TOURNAMENT, CONGRATULATED COUNCILMEMBER PATE
FOR MAKING IT A SUCCESSFUL EVENT,ALSO COMMENTED ON
THE BILL PICKETT RODEO, HAD AN OPPORTUNITY TO RIDE
FOR THE GRAND OPENING,THANKED CYNTHIA VILLERY FOR
BRINGING THAT EVENT BACK HOME,VISITED THE ZYDECO IT
WAS A GREAT EVENT AND VERY SUCCESSFUL,COMMENDED
STAFF ON THE HARD WORK ON THE BUDGET,THANKED THE
CITY MANAGER AND PATRICK DONART FOR THEIR QUICK
RESPONSE, SHARED INFORMATION WITH THE CITIZENS OF
WARD IV THAT WAS RECEIVED IN REGARDS TO CERTAIN
STREET REPAIRS IN THEIR WARD
MAYOR PRO TEM PATE - COMPLIMENTED THE CITY MANAGER AND STAFF ON THE
GREAT JOB THEY CONTINUE TO DO, AS PRESIDENT OF THE
BABE ZAHARIAS FOUNDATION APPRECIATED THE FACT THAT
THERE WAS A GREAT GROUP THAT REPRESENTED THE CITY,
COMMENTED THAT IN A FEW WEEKS THERE WILL BE AN
ARTICLE ABOUT BEAUMONT IN THE NEW YORK TIMES,
STATED HE WILL LET EVERYONE KNOW WHEN THE ARTICLE
WILL BE IN THE PAPER,ASKED THAT EVERYONE REMEMBER
IT'S FLAG DAY
COUNCILMEMBER WRIGHT- ASKED THAT EVERYONE LIFT COUNCILMEM13ER COLEMAN IN
PRAYER AS HE DOES HIS MISSIONARY WORK, ALSO
REMEMBER HIS MINISTER, PAM BESSER,WHO IS ILL
COUNCILMEMBER GETZ - RELAYED THE APPRECIATION OF ONE OF HIS CONSTITUENTS
WHO SUFFERED A WATER LEAK UNDER HER DRIVEWAY AND
THE QUICK RESPONSE OF THE CITY'S WATER DEPARTMENT,
ANNOUNCED THAT TENNIS CLINICS ARE GOING ON FOR THE
Minutes—June 24,2011
KIDS FREE OF CHARGE,RUSSELL GROGEN IS THE PERSON TO
CONTACT IF ANYONE WOULD LIKE THEIR KIDS TO TAKE FREE
TENNIS LESSONS THIS SUMMER
COUNCILMEMBER COLEMAN - ABSENT
CITY ATTORNEY COOPER- NONE
CITY MANAGER HAYES- NONE
MAYOR AMES - CONGRATULATED BEAUMONT MAIN STREET ON THEIR 20
YEAR ANNIVERSARY
Public Comments (Persons are limited to three minutes)
Raul Garcia 701 Trinity#740 Beaumont TX
Stated that he's the Director of the Hispanic Forum who represents the concerns of the
Hispanic community, he and other members are greatly disturbed about the makeup of the
commission that was setup to advise the City Manager on the future selection of a new
Police Chief. A selection process of a ten member commission shows that traditionally
there has been a superficial relationship between the City Council and the Hispanic
community. There are at least two other organizations that could have been contacted to
get qualified members to serve on the commission. During the recent city election there
was a lot of talk about working in harmony, for a while I thought maybe we would all be
singing our way through the issues for the rest of the year. However the process leading
to the ten member commission hit a wrong note, by excluding the voice, idea and advise
from a much broader Hispanic community, like the Hispanic Forum,the Lulac Organization,
women Latino groups, and the Hispanic Organizations on the Lamar University Campus.
We do not want to be a part of the problem but a part of the solution
Roberto Flores 2425 Buchanan Beaumont TX
Thanked individuals for voting to table Item#1 on the agenda, not sure what the rush is to
promote right now, Council has within their power the ability to extend to other individuals
that did not have the opportunity a year ago to take the exam to do so to fill the vacant
positions that are open
With their being no Executive Session and no further business the meeting adjourned at 2:17 p.m.
Au io available ion request in the City Clerk's Office.
B ky Am or �Q
Ah
Tina Broussard, City Clerk
Minutes—June 24,2011