Loading...
HomeMy WebLinkAboutMIN OCT 19 2010 M I N U T E S - CITY OF BEAUMONT W.L. Pate,Jr., Mayor Pro Tern BECKY AMES, MAYOR Gethrel Williams-Wright,At-Large Dr. Alan B. Coleman, Ward I CITY COUNCIL MEETING Nancy Beaulieu,Ward 11 Audwin Samuel, Ward 111 October 19,2010 Jamie Smith,Ward IV Tyrone E.Cooper, City Attorney Kyle Hayes,City Manager Tina Broussard,City Clerk The City Council of the City of Beaumont, Texas, met in a regular session on October 19, 2010, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Presentations and Recognition Public Comment: Persons may speak on scheduled agenda items 1-8/Consent Agenda Consent Agenda Mayor Ames called the council meeting to order at 1:30 p.m. Pastor Big Jim Selles of West End Baptist Church gave the invocation. Mayor Ames led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor Ames, Mayor Pro Tern Pate, Councilmembers Coleman, Beaulieu,Wright,Samuel and Smith. Also present were Kyle Hayes,City Manager;Tyrone Cooper, City Attorney; Tina Broussard, City Clerk. Proclamations, Presentations, Recognitions Presentation-Employees received Service Awards for 30, 35 and 40 years of service,the awards were presented by Mayor Becky Ames,City Manager, Kyle Hayes,and Lillie Babino, Human Resource Director Public Comment: Persons may speak on scheduled agenda items 1-8/Consent Agenda. None CONSENT AGENDA Approval of minutes - October 12, 2010 Confirmation of committee appointments - Pulled Marvin Brailsford would be appointed to the Civil Service Commission. The term would commence October 19, 2010 and expire October 18, 2013. (City Manager Kyle Hayes) Minutes-October 19,2010 A) Approve a three-year contract for Security Guard and Event Staff services-Resolution 10- 268 B) Approve an annual contract for asphaltic pavement milling - Pulled C) Approve a two-year contract for automated teller machines - Resolution 10 - 269 D) Amend Resolution No. 10-241 authorizing the settlement of the claims of Douglas Kibodeaux and Rebecca Chism in the lawsuit styled Eric Kvarme, et al vs.The City of Beaumont, et al- Resolution 10 - 270 E) Authorize the settlement of the lawsuit styled City of Beaumontv.Attorney General v.Hearst Corporation - Resolution 10 - 271 Councilmember Samuel made a motion to approve the Consent Agenda. Councilmember Smith seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM PATE, COUNCILMEMBERS COLEMAN, BEAULIEU,WRIGHT, SAMUEL AND SMITH NAYS: NONE MOTION PASSED GENERAL BUSINESS 1. Consider amending the Fiscal Year 2011 Budget to transfer funds to the Municipal Airport Fund. Administration recommended Council approve a transfer of $1 Million from the General Improvement Fund to the Municipal Airport Fund. Since February of 2010, the City has collected $35.2 Million in oil & gas royalties from Cimarex Energy. The monies have been accumulating in the General Improvements Fund and a certificate of deposit has been purchased with each month's payment. The South Hangar at the airport was damaged by Hurricane Ike. After reviewing the condition of the structure, it has been determined that it needs to be demolished. The existing structure would be replaced by a metal hangar. The estimated price for the demolition and new hangar is $280,000. The amount remaining after the demolition and new hangarwill remain in the Municipal Airport Fund for future maintenance and improvements. Page 2 of 10 Minutes-October 19,2010 Councilmember Wright moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE AMENDING THE FISCAL BUDGET OF THE CITY OF BEAUMONT FOR THE FISCAL YEAR 2011 TO TRANSFER $1,000,000 FROM THE GENERAL IMPROVEMENT FUND TO THE MUNICIPAL AIRPORT FUND; PROVIDING FOR SEVERABILITY;AND PROVIDING FOR REPEAL. Mayor Pro Tern Pate seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM PATE, COUNCILMEMBERS COLEMAN, BEAULIEU,WRIGHT, SAMUEL AND SMITH NAYS: NONE MOTION PASSED Ordinance 10 - 084 2. Consider authorizing the City of Beaumont to receive funding in the amount of$1,280,020 through the Department of Homeland Security Supplemental 2010 Port Security Grant Program (PSGP) and authorize the City Manager to enter into a memorandum of understanding with Jefferson County related to the administration of the grant. Administration recommended approval. The Homeland Security Grant Program consists of a number of grant programs,one of which is the Port Security Grant Program(PSGP).This grant can be utilized to enhance the security of the Port of Beaumont and the agencies that support it since the Port is designated as critical to national infrastructure. Funding was requested for two projects totaling$1,280,020. A maximum amount of $1,000,000 of the award will allow for renovations on the 3`d floor of the EOC and 911 Operations Center. Plans include new restroom and shower facilities, as well as sleeping quarters to enhance critical employee and first responder sheltering capacity. The balance of the award or $280,020, will be used to add and replace radios where necessary in Police, Fire and EMS. 2010 PSGP funding is provided to this region as a lump sum to be distributed to the eligible agencies through one finance entity. Jefferson County assumed this fiduciary role at the request of the U.S.Coast Guard.The memorandum of understanding formally describes each party's responsibilities. No match is required by the City. Councilmember Beaulieu made a motion to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO APPLY FOR AND RECEIVE GRANT FUNDING IN AN AMOUNT UP TO$1,280,020 THROUGH THE DEPARTMENT OF HOMELAND SECURITY SUPPLEMENTAL 2010 PORT SECURITY GRANT PROGRAM (PSGP). Councilmember Coleman seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM PATE, COUNCILMEMBERS COLEMAN, BEAULIEU,WRIGHT, SAMUEL AND SMITH NAYS: NONE Page 3 of 10 Minutes-October 19,2010 MOTION PASSED Resolution 10 - 272 3. Consider authorizing the City of Beaumont to receive funding in the amount of$980,000 through the Department of Homeland Security Supplemental 2008 Port Security Grant Program (PSGP) and authorize the City Manager to enter into a memorandum of understanding with Jefferson County related to the administration of the grant. Administration recommended approval. Funding in the amount of$980,000 is requested for a quint fire truck. This will benefit the city's ISO rating since there is currently only one other such vehicle in operation. It provides fire response capabilities for high rise structures,as well as rescue ability and fire protection from above and below grade with lifting/extrication capabilities. 2008 PSGP funding is provided to this region as a lump sum to be distributed to the eligible agencies through one finance entity. Jefferson County assumed this fiduciary role at the request of the U.S.Coast Guard.The memorandum of understanding formally describes each party's responsibilities. Total project costs are anticipated to be $980,000. Grant funding amounts to 75%, or $735,000, of the total and the City has a required match of 25%, or $245,000, of the total. Funds for the required match are included in the Capital Reserve Fund's FY 2011 Budget. Councilmember Wright made a motion to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO APPLY FOR AND RECEIVE GRANT FUNDING IN AN AMOUNT UP TO $980,000 THROUGH THE DEPARTMENT OF HOMELAND SECURITY SUPPLEMENTAL 2008 PORT SECURITY GRANT PROGRAM (PSGP) FOR THE PURCHASE OF A QUINT FIRE RESPONSE APPARATUS;AND ENTER INTO A MEMORANDUM OF UNDERSTANDING WITH JEFFERSON COUNTY TO FACILITATE EXPENDITURE OF THE GRANT FUNDING THROUGH PSGP FIDUCIARY PROCESS. Councilmember Smith seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM PATE, COUNCILMEMBERS COLEMAN, BEAULIEU,WRIGHT, SAMUEL AND SMITH NAYS: NONE MOTION PASSED Resolution 10 - 273 4. Consider authorizing the City Manager to enter into a contract with Jehovah Jireh Village Community Development Center, Inc.forthe use of$260,000 of 2010 HOME Program funds. Administration recommended approval. Page 4 of 10 Minutes-October 19,2010 Jehovah Jireh Village Community Development Center, Inc.is requesting$260,000 to assist in reducing the construction cost for thirteen(13)homes. These homes would be the latest constructed in this thirty-six(36)home development phase. Each of the thirteen(13)homes would be allocated up to$15,000 for foundation and site preparation and Jehovah Jireh, as a Community Housing Development Organization(CHDO),would be eligible for up to$5,000 per home as a developer's fee. This subsidy will allow the homes to be more affordable for the low-to-moderate income families targeted by this program. Jehovah Jireh Village is a multi-phase,single-family residential development located along Sarah Street, near Fannett Road. The City has been a partner in this development,focused on home ownership for low-to-moderate income families, within a decent and safe environment. Funding is available in the 2010 HOME Program. Councilmember Smith made a motion to APPROVE A RESOLUTION THATTHE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A CONTRACT WITH JEHOVAH JIREH VILLAGE COMMUNITY DEVELOPMENT CENTER,INC.IN THE AMOUNT OF$260,000 FOR THE CONSTRUCTION ASSISTANCE AND DEVELOPMENT FEE FOR THIRTEEN(13)NEW HOMES LOCATED WITHIN JEHOVAH JIREH VILLAGE,SAID CONTRACT TO BE FUNDED FROM THE 2010 HOME PROGRAM. Mayor Pro Tern Pate seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM PATE, COUNCILMEMBERS COLEMAN, BEAULIEU,WRIGHT, SAMUEL AND SMITH NAYS: NONE MOTION PASSED Resolution 10 - 274 5. Consider authorizing the City Manager to enter into a contract with Helbig Community Development Corporation (CDC) for the use of$120,000 of HOME Program funds. Administration recommended approval. The City of Beaumont receives an annual allocation of HOME Investments Partnerships funds from the U. S. Department of Housing and Urban Development(HUD)and has previously awarded contracts for acquisition and rehabilitation of housing to be leased to eligible low/moderate income families. Upon execution of a contract, Helbig CDC will identify two-to-three(2-3)properties currently on the market and submit them for the Administration's review process which includes satisfying the program's lot specifications, environmental review, and code compliance. Eligible properties will be acquired and rehabilitated,and leased to eligible low-to-moderate income families.Any and all income received by Helbig for leased properties must be used toward the organization's affordable housing activities. Housing Division staff will be responsible for monitoring Helbig for HOME Program compliance. Page 5 of 10 Minutes-October 19,2010 Funding is available in the 2010 HOME Program. Councilmember Samuel made a motion to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO ENTER INTO A CONTRACT WITH HELBIG COMMUNITY DEVELOPMENT CORPORATION (CDC) IN THE AMOUNT OF$120,000 FOR THE ACQUISITION AND REHABILITATION OF PROPERTIES FOR LEASE TO ELIGIBLE LOW-TO-MODERATE INCOME FAMILIES, SAID CONTRACT TO BE FUNDED FROM THE 2010 HOME PROGRAM. Councilmember Beaulieu seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM PATE, COUNCILMEMBERS COLEMAN, BEAULIEU,WRIGHT, SAMUEL AND SMITH NAYS: NONE MOTION PASSED Resolution 10 - 275 6. Consider authorizing the City Manager to enter into a contract with Helbig Community Development Corporation (CDC) for the use of$100,000 of CDBG funds. Administration recommended approval. The City of Beaumont receives an annual allocation of Community Development Block Grant (CDBG)funds from the U.S. Department of Housing and Urban Development(HUD)and has previously awarded contracts for infrastructure in neighborhoods providing housing for low-to- moderate income families. Upon execution of a contract, Helbig CDC will, in conjunction with its engineer,construct the street, water, sewer and drainage facilities for Phase One of Helbig Estates, located on Maida Street. This first phase will consist of a new street to serve the first fourteen (14)lots of the proposed thirty-two(32)lot subdivision. In accordance with our CDBG contract,these homes will be sold to low-to-moderate income families. Any and all income received by Helbig for sold properties must be used toward the organization's affordable housing activities. Community Development Department staff will be monitoring Helbig for CDBG Program compliance. Funding is available from the 2010 CDBG Program. Councilmember Samuel made a motion to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO ENTER INTO A CONTRACT WITH HELBIG COMMUNITY DEVELOPMENT CORPORATION (CDC) FOR THE USE OF $100,000 OF CDBG FUNDS FOR THE CONSTRUCTION OF INFRASTRUCTURE FOR PHASE ONE OF HELBIG ESTATES. Councilmember Smith seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM PATE, COUNCILMEMBERS COLEMAN, BEAULIEU,WRIGHT, SAMUEL AND SMITH NAYS: NONE Page 6 of 10 Minutes-October 19,2010 MOTION PASSED Resolution 10 - 276 7. Consider authorizing the purchase of fiber-optic cable to replace outdated traffic signal equipment. Administration recommended the purchase of fiber-optic cable from Graybar Electric, of Houston, in the amount of$122,832.85. The City of Beaumont was awarded a grant to replace outdated traffic signal equipment, install traffic signal communications and implement an Advanced Traffic Management System. The fiber-optic cable is an essential component of traffic signal efficiency and vital to traffic management. This cable will replace existing copper wiring within the signal network, providing increased efficiency and reliability at a lower cost than copper. In accordance with the requirements of the grant, the project is to be completed by December 2011. Bids were requested of three (3) authorized vendors of this material. Two (2) vendors responded with bids, with Graybar Electric being the low bidder. Funds are available through the Transportation Energy Efficiency Traffic Signal Synchronization or Stimulus Replacement Grant.The total project is$2,566,853 with grant award amounting to$2,061,968. The remainder of$504,885 is the City's match which has already been satisfied through an in-kind match of existing equipment and a cash match on prior purchases. Mayor Pro Tern Pate made a motion to APPROVE A RESOLUTION THAT THE BID SUBMITTED BY GRAYBAR ELECTRIC OF HOUSTON,TEXAS,IN THE AMOUNT OF$122,832.85 FOR THE PURCHASE OF FIBER-OPTIC CABLE FOR USE IN REPLACING OUTDATED TRAFFIC SIGNAL EQUIPMENT, INSTALLING TRAFFIC SIGNAL COMMUNICATIONS AND IMPLEMENTING AN ADVANCED TRAFFIC MANAGEMENT SYSTEM BE ACCEPTED BY CITY OF BEAUMONT. Councilmember Coleman seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM PATE, COUNCILMEMBERS COLEMAN, BEAULIEU,WRIGHT, SAMUEL AND SMITH NAYS: NONE MOTION PASSED Resolution 10 - 277 8. Consider approving an ordinance adopting a new Code of Ordinances for the City of Beaumont. Administration recommended approval of the proposed ordinance. Page 7 of 10 Minutes-Ocher 19,2010 The last full review and recodification of the City's Code of Ordinances was 32 years ago in 1978. In 2007,the City Council began the process of reviewing each chapter of the Code to update it for the numerous organizational and operational changes that had taken place over the years. During this review,each chapter was updated,so that it is clear and consistent,functions as intended, and complies with state and federal laws. The proposed Code of Ordinances incorporates all of the revisions and updates that have been adopted during the review process. Staff has been working with Franklin Legal Publishing to modernize the Code to make it better organized,easier to use,and more useful. Employees will have access to the Code on-line, on server, and on CD,depending on the nature of their use. Searches and research will be much faster and user friendly. The hard copy was reformatted to standard letter-size paper to make it easier to use. The recodification cost is estimated at$20,000,funding is available in the City Clerk's budget. Councilmember Beaulieu made a motion to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE ADOPTING AND ENACTING A NEW CODE OF ORDINANCES OF THE CITY OF BEAUMONT, TEXAS; ESTABLISHING THE SAME;PROVIDING FOR THE REPEAL OF CERTAIN ORDINANCES NOT INCLUDED THEREIN,EXCEPTAS HEREIN EXPRESSLY PROVIDED;PROVIDING FOR THE MANNER OF AMENDING SUCH CODE OF ORDINANCES; PROVIDING AN EFFECTIVE DATE AND PROVIDING A PENALTY. Councilmember Coleman seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM PATE, COUNCILMEMBERS COLEMAN, BEAULIEU,WRIGHT, SAMUEL AND SMITH NAYS: NONE MOTION PASSED Ordinance 10 - 085 Mayor Ames read the announcement regarding Executive Session being held at the conclusion of the General Business portion of the meeting. COUNCILMEMBER COMMENTS COUNCILMEMBER SMITH - ANNOUNCED THAT EARLY VOTING HAS STARTED, ENCOURAGED EVERYONE TO TAKE ADVANTAGE OF EARLY VOTING IF THEY DON'T WANT TO WAIT FOR ELECTION DAY COUNCILMEMBER SAMUEL- THANKED THE HEART OF THE CITY NEIGHBORHOOD ASSOCIATIONS FOR A SUCCESSFUL CLEAN-UP OVER THE WEEKEND,THE CLEAN-UP STARTED ON COLLEGE STREET TO WASHINGTON BLVD TO MLK TO AVE D, THANKED COUNCILMEMBERS WRIGHT AND SMITH FOR COMING OUT Page 8 of 10 Minutes-October 19,2010 MAYOR PRO TEM PATE- THANKED ELIJAH COLEPEPPER WHO HEADS UP THE HEART OF THE CITY NEIGHBORHOOD ASSOCIATION,THE HEART OF THE CITY WILL ALSO BE MEETING ON TONIGHT, COMPLIMENTED THE GIFT OF LIFE PROGRAM WITH MARIE OSMOND AND STEVE FORD AT THE BEAUMONT CIVIC CENTER, IT WAS A GREAT EVENT AND A BLESSING TO EVERYONE, COMMENTED ON DR. RAY PERRYMAN WHO SPOKE AT LAMAR UNIVERSITY, AND ON THE PASSING OF ROBERT PRESTON COUNCILMEMBER WRIGHT- ENCOURAGED EVERYONE TO BUY A GIFT OF LIFE PINK CARD,ENCOURAGED EVERYONE TO VOTE,COMMENTED ON THE BENS KIDS FALL FESTIVAL AND THE MEETING BEING HELD BY THE HEART OF THE CITY NEIGHBORHOOD ASSOCIATION,ALSO COMMENTED ON THE FREE LECTURES THAT ARE OFFERED BY LAMAR UNIVERSITY,ENCOURAGED CITIZENS TO ATTEND SOME OF THE LECTURES COUNCILMEMBER BEAULIEU - ENCOURAGED EVERYONE TO GO OUT AND VOTE EARLY, EARLY VOTING WILL BE FOR TWO WEEKS PRIOR TO ELECTION DAY,COMPLIMENTED JIM THOMPSON AND STAFF FOR THE HARD WORK ON THE CITY ORDINANCES,THANKED DR. HANI TOHME AND HIS STAFF FOR THEIR HARD WORK ON GETTING WATER RESTORED AT THE RETREAT CENTER COUNCILMEMBER COLEMAN- CONGRATULATED THE HONOREE'S FOR THEIR MANY YEARS OF SERVICE,WELCOMED A YOUNG SCOUT AND STUDENT AT ALL SAINTS, JIM OLD AND HIS GRANDPARENTS WHO ATTENDED THE MEETING,COMPLIMENTED THE GIFT OF LIFE PROGRAM FOR ALL THEY DO MAYOR AMES- STATED THAT THE GIFT OF LIFE PINK CARD IS$50.00 AND IF ANYONE IS INTERESTED IN PURCHASING ONE SHE HAS CARDS, CONGRATULATED THE GIFT OF LIFE ON THE BEAUTIFUL EVENT AT THE CIVIC CENTER WITH MARIE OSMOND AND STEVE FORD, COMMENTED ON A CONFERENCE THAT WAS SPONSORED BY THE BEAUMONT HOUSING AUTHORITY WITH OVER TWO HUNDRED AND FIFTY PEOPLE IN ATTENDANCE, THANKED THEM FOR BRINGING THIS EVENT TO BEAUMONT,ALSO HARBOR HOSPITAL AND THEIR RIBBON CUTTING THAT WAS HELD ON MONDAY,THE AMERICAN HEART ASSOCIATION WILL BE HAVING THEIR WALK ON SATURDAY, OCTOBER 23, 2010, AT 8:00 A.M., CONGRATULATED ALL LONG TERM EMPLOYEES Page 9 of 10 Minutes-October 19,2010 CITY ATTORNEY COOPER- NONE CITY MANAGER HAYES - NONE Public Comments (Persons are limited to three minutes) None Open session of meeting recessed at 2:07 p.m. EXECUTIVE SESSION Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Texas Department of Transportation (Airport Project Participation Agreement, Contract No. 9XXAV069) Claims against Westchester Surplus Lines Insurance Company and Lexington Insurance Company for damages sustained as a result of Hurricane Ike There being no action taken in Executive Session, Council adjourned. All ;P%dzKJ.A2 I dio available upon request in the City Clerk's Office. ��NW!!14%`\ Becky Amy, Mayor ,,rA '""� \,,tl i '�l Tina Broussard, City Clerk ��It Page 10 of 10 Minutes-October 19,2010