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Home My WebLink AboutMIN MAY 25 2010 M I N U T E S - CITY OF BEAUMONT W.L. Pate,Jr.,At-Large BECKY AMES, MAYOR Gethrel Wright, Mayor Pro Tern Dr. Alan B. Coleman, Ward I CITY COUNCIL MEETING Nancy Beaulieu, Ward II Audwin Samuel,Ward III May 25, 2010 Jamie Smith, Ward IV Tyrone E. Cooper, City Attorney Kyle Hayes, City Manager Tina Broussard, City Clerk The City Council of the City of Beaumont, Texas, met in a regular session on May 25, 2010, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Presentations and Recognition Public Comment: Persons may speak on scheduled agenda items 1-2/Consent Agenda Consent Agenda Mayor Ames called the council meeting to order at 1:30 p.m. Chris Beard Lead Minister of Christ Covenant Church gave the invocation. Students from Blanchette/Bingham Elementary School led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were MayorAmes, Mayor Pro Tern Wright, Councilmembers Pate,Samuel and Smith. Absent: Councilmembers Coleman and Beaulieu. Also present were Kyle Hayes, City Manager; Tyrone Cooper, City Attorney; Tina Broussard, City Clerk. Proclamations, Presentations, Recognitions "Hurricane Awareness Week" - May 23 -29, 2010 - Proclamation read by Mayor Ames; accepted by Officer Jeff Curl with the Beaumont Police Department Presentation- Former Mayor David Moore made a presentation on the reading program at Blanchette/Bingham Elementary School, introduced the top readers for the program from grades 1-5 Mayor Ames read the announcement regarding Executive Session being held at the conclusion of the General Business portion of the meeting. Public Comment: Persons may speak on scheduled agenda items 1-2/Consent Agenda. None Minutes-May 25,2010 CONSENT AGENDA Approval of minutes - May 18, 2010 Confirmation of committee appointments - Resolution 10 - 135 Marty Craig would be reappointed to the Historic Landmark Commission. The current term would expire April 7, 2012. (Mayor Becky Ames) Charles E. Heare would be reappointed to the Parks and Recreation Advisory Committee. The current term would expire February 11, 2012. (Councilmember Alan B. Coleman) Chrystal Lynn Carter would be reappointed to the Parks and Recreation Advisory Committee. The current term would expire March 20, 2012. (Councilmember Nancy Beaulieu) Sharon Hendrix would be reappointed to the Parks and Recreation Advisory Committee. The current term would expire February 18, 2012. (Councilmember Audwin M. Samuel) Pamela Wise would be reappointed to the Small Business Revolving Loan Fund Board. The current term would expire February 25, 2012. (Mayor Becky Ames) Mel Wright would be reappointed as Ex-officio of the Convention and Tourism Advisory Board. The current term would expire October 18, 2011. (Mayor Becky Ames) Rocky Chase would be reappointed as Ex-officio of the Convention and Tourism Advisory Board. The current term would expire October 18, 2011. (Mayor Becky Ames) Dr. Richard Leblanc would be reappointed as Ex-officio of the Convention and Tourism Advisory Board. The current term would expire October 18, 2011. (Mayor Becky Ames) A) Authorize the City Manager to enter into a contract for the purchase of a house flooded during Hurricane Ike in conjunction with the approved Hazard Mitigation Grant Program's Acquisition and Demolition Program - Resolution 10 - 136 B) Amend Resolution 10-111 to provide for a six month contract for Liquid Polymer Chemicals for use by the Water Utilities Department - Resolution 10 - 137 C) Amend Resolution 10-134 to reallocate funds from 2008 CDBG-FEMA Hazard Mitigation Grant Program Match and the 2009 Clearance and Demolition line items to the 2009 Public Facilities-L. L. Melton Building Repair line items - Resolution 10 - 138 D) Authorize the City Manager to apply for and receive funding through the Edward Byrne Memorial Justice Assistance Grant program and to execute an inter-local agreement with the City of Port Arthur and Jefferson County in orderto reallocate Justice Assistance Grant funds- Resolution 10 - 139 Page 2 of 6 Minutes-May 25,2010 E) Authorize The Parker Law Firm to file the necessary documents to add the Beaumont Police Officers Association to the suit currently pending in the 136th District Court of Jefferson County,Texas Cause No. D-179887; Erik Kvarme, Derrick Fowler, Douglas Kibodeaux and Rebecca Chism v. The City of Beaumont and the Civil Service Commission of the City of Beaumont- Resolution 10 - 140 F) Authorize the acquisition of property for the Concord Road Pavement Widening Project - Resolution 10 - 141 G) Authorize the acquisition of property for the Concord Road Pavement Widening Project - Resolution 10 - 142 Mayor Pro Tern Wright made a motion to approve the Consent Agenda. Councilmember Smith seconded the motion. AYES: MAYOR AMES,MAYOR PRO TEM WRIGHT,COUNCILMEMBERS PATE,SAMUEL AND SMITH NAYS: NONE MOTION PASSED GENERAL BUSINESS 1. Consider authorizing the City Manager to execute a Relocation Agreement with Qwest Communication Company, LLC within the limits of the Calder Street Project. Administration recommended City Council authorize the City Manager to execute a Relocation Agreement with Qwest Communication Company, LLC for the relocation of a fiber optic communication line within the limits of the Calder Street Project. Qwest Communication Company owns a fiber optic communication line along IH-10 East- bound Frontage Road.The communication line is in conflict with the proposed concrete box culverts under Calder Street at the intersection of Calder and IH-10 East-bound Frontage Road.Qwest Communication Company will conduct the engineering,design, procurement of materials, construction and relocations of their communication line to accommodate phase 111 of the Calder Project.The City will be responsible for reimbursing Qwest Communication Company for all costs associated with this work in the estimated amount of $183,063.03. Funds are available in the Capital Program. Councilmember Pate moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A RELOCATION AGREEMENT WITH QWEST COMMUNICATION COMPANY, LLC, FOR THE RELOCATION OF A FIBER OPTIC COMMUNICATION LINE WITHIN THE LIMITS OF THE CALDER STREET PROJECT. Councilmember Samuel seconded the motion. AYES: MAYOR AMES,MAYOR PRO TEM WRIGHT,COUNCILMEMBERS PATE,SAMUEL AND SMITH Page 3 of 6 Minutes-May 25,2010 NAYS: NONE MOTION PASSED Resolution 10 - 143 2. Consider authorizing the City Manager to increase the Surface Water Treatment Plant Improvement Phase I Project for "extra work". Administration recommended approval of increasing the Proposed Surface Water Treatment Plant Improvements Phase I Project by$155,026.00.The proposed changes to the contract will upgrade the Operations Building windows and doors to hurricane rating, install concrete barriers at east side of Plant, install epoxy coating liner on Mixed Water Channel floor and walls, install 10 concrete perimeter barriers between fence and filter structure, install concrete perimeter barriers at north end of Plant, install concrete perimeter barriers at Lawsons Canal Bridge on Marina Drive, and revise airlines at the pulsator sludge valves. The proposed changes will increase the contract time by 44 calendar days.The additional days increases the total contract time to 794 calendar days. The proposed extra work will represent an increase of 1.93% of the original contract amount and a total increase of 10.33% of the original contract. Funds for the project are available in the Capital Program. Councilmember Smith made a motion to APPROVE A RESOLUTION THAT THE CITY MANAGER IS HEREBY AUTHORIZED TO EXECUTE CHANGE ORDER NO.5 TO THE PROPOSED SURFACE WATER TREATMENT PLANT IMPROVEMENTS PHASE I PROJECT IN THE AMOUNT OF$155,026.00,THEREBY INCREASING THE CONTRACT AMOUNT TO$8,871,559.67. Mayor Pro Tern Wright seconded the motion. AYES: MAYOR AMES,MAYOR PRO TEM WRIGHT,COUNCILMEMBERS PATE,SAMUEL AND SMITH NAYS: NONE MOTION PASSED Resolution 10 - 144 COUNCILMEMBER COMMENTS COUNCILMEMBER COLEMAN - ABSENT COUNCILMEMBER BEAULIEU - ABSENT MAYOR PRO TEM WRIGHT- VOICED CONCERNS IN REGARDS TO THE DEPLORABLE CONDITIONS OF MADISON STREET, CONGRATULATED THE BEN'S KIDS GRADUATES Page 4 of 6 Minutes-May 25,2010 COUNCILMEMBER PATE - COMMENTED ON THE FARMERS MARKET, ENCOURAGED EVERYONE TO CONTINUE TO VISIT THE MARKET, ASKED THAT EVERYONE REMEMBER WHAT MEMORIAL DAY IS AND NOT JUST THINK ABOUT IT AS ANOTHER DAY OFF COUNCILMEMBER SAMUEL - THANKED MAYOR PRO TEM WRIGHT FOR HER OBSERVATION OF MADISON STREET, STATED THAT MADISON STREET IS ON THE CAPITAL IMPROVEMENT PROJECT LIST TO BE REPAIRED,THANKED STAFF FOR THE IMMEDIATE RESPONSE REGARDING MOTORIZED SCOOTERS COUNCILMEMBER SMITH- THANKED THE SEAFARER CLUB FOR INVITING HIM TO THEIR BANQUET ON THURSDAY, THANKED THE BEAUMONT HOUSING AUTHORITY FOR INVITING HIM TO BE THE KEY NOTE SPEAKER FOR THE "BOUND FOR SUCCESS" PROGRAM, ANNOUNCED THAT THE SOUTH PARK NEIGHBORHOOD ASSOCIATION WOULD BE MEETING THURSDAY,MAY 27,2010,AT 6:30 P.M.,CONGRATULATED THE BLANCH ETTE/GINGHAM ELEMENTARY STUDENTS FOR DOING SUCH AN OUTSTANDING JOB THIS YEAR CITY ATTORNEY COOPER - NONE CITY MANAGER HAYES - INTRODUCED TWO INTERNS, .JACOB WALKER, WHO JUST FINISHED HIS THIRD YEAR AT TEXAS A&M, MAJORING IN ENGINEERING, HE WILL BE WORKING WITH TOM WARNER, DIRECTOR OF PUBLIC WORKS, AND BROCK WILSON, HE HAS JUST FINISHED HIS FRESHMEN YEAR AT RICE UNIVERSITY, HE WILL WORK IN A NUMBER OF DEPARTMENTS,VERY PLEASED TO HAVE BOTH OF THEM ON BOARD MAYOR AMES - COMMENTED ON THE HUGE SUCCESS OF THE FARMERS MARKET,ENCOURAGED EVERYONE THAT HAS NOT BEEN OUT TO PLEASE GO OUT AND VISIT,THE MARKET WILL BE IN THE PARKING LOT OF THE PUBLIC LIBRARY EVERY SATURDAY UNTIL OCTOBER, VERY IMPRESSED WITH THE MOONLIGHT BIKE RIDE, GREAT PARTICIPATION Public Comments (Persons are limited to three minutes) Teresa Burns 6250 Ivanhoe Ln. Beaumont TX Spoke regarding issues with Rogers Park, noticed that the splash park is not fully functional and there are no swings at the park this year,wondering if there was something that could be done Page 5 of 6 Minutes-May 25,2010 Allison Landrum 1890 Laurel Beaumont TX Devin Williams Spoke on behalf of the Beaumont Housing Authority Executive Director, Robert Reyna, Ms. Landrum formally thanked Councilmember Smith for speaking at the "Bound for Success" Program,stated that fourteen students that live in public housing were a part the program, all fourteen ended the program and will attend college in the fall, each student was awarded a $3,500 scholarship, Devin Williams, who was a student in the program informed Council of the program and how much it helped him,thanked Councilmember Smith for being their key note speaker Open session of meeting recessed at 2:05 p.m. EXECUTIVE SESSION Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Eric Kvarme, Derrick Wayne Fowler, Douglas Kibodeaux and Rebecca Chism vs. The City of Beaumont, Texas and The Civil Service Commission of the City of Beaumont There being no action taken in Executive Session, Council adjourned. Audio available pon request in the City Clerk's Office. arliot'j— o.Be ky Am s/ Ma or ��7 �- • � y Tina Broussard, City Clerk Page 6 of 6 Minutes-May 25,2010