HomeMy WebLinkAboutRES 10-086 RESOLUTION NO. 10-086
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to enter into a memorandum of
understanding with Baptist Hospitals of Southeast Texas (the"Hospital")to facilitate grant
funding forthe Hospital through the Port Security Grant Program(PSGP). The agreement
is substantially in the form attached hereto as Exhibit "A" and made a part hereof for all
purposes.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 13th day of April,
2010. ' �,a•..ww���`'1,
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- Mayor Becky Ames -
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MEMORANDUM OF UNDERSTANDING
BETWEEN
CITY OF BEAUMONT
AND
BAPTIST HOSPITALS OF SOUTHEAST TEXAS
This Memorandum of Understanding ("MOU") entered into and effective this 14" day of April, 2010
(`Effective Date") by and between the City of Beaumont and Baptist Hospitals of Southeast Texas
(Baptist Hospitals). Hereinafter individually may be referred to as a "Party" and collectively as the
"Parties."
This MOU describes each party's responsibilities and duties as they pertain to the City of Beaumont, a
member of the Sabine-Neches Area Maritime Security Committee, and designated provider of Layered
Security within the Eligible Port Area under the AMSP to represent Baptist Hospitals in applying for a
Port Security Grant. Federal funding is available for eligible applicants or non-profit agencies who work
through an eligible agency to facilitate the grant. This document addresses the relationships between
and among the parties and is intended to augment current working relationships.
This MOU provides the framework for Baptist Hospitals to request federal funding assistance for
specific projects, to include: Funding through the Port Security Grant Program (PSGP) would be
requested to provide a video surveillance system for public areas of the hospital and access control
system upgrade which will expand regional capabilities in the event of a CBRNE incident. Baptist
Hospitals is one of the largest hospitals in Southeast Texas and is critical to emergency and specialized
care in our region which stretches from Houston to Baton Rouge. As such, the hospital plays a vital role
in layered security through its partnership with the City of Beaumont.
By signing this Memorandum of Understanding, each party is evidencing its intent to abide by the terms
of the MOU in the event grant funding is requested or awarded. The terms of this MOU are to be
incorporated into the City of Beaumont's and Baptist Hospitals' emergency management plans.
NOW THEREFORE, for in consideration of the premises and mutual understandings contained herein,
the parties of this MOU understand that:
1. PURPOSE: This MOU outlines actions of the City of Beaumont as a Consortium within
the Sabine-Neches AMSC for sponsoring Baptist Hospitals in accordance with this MOU and
grant eligibility regulations. This written memorandum supports emergency preparedness
and facilities requests for federal assistance through the Department of Homeland Security.
EXHIBIT "A"
2. AUTHORITY: Approval by the City of Beaumont City Manager and Baptist Hospitals
Administration.
3. GENERAL:
a. SCOPE: This MOU provides documentation for support between the City of
Beaumont and Baptist Hospitals and MOUs herein apply only to the participating
parties and are not intended to supersede existing regulations or MOUs. If any term
of this MOU is inconsistent with applicable laws, regulations or statutes, then that
term shall be invalid, but the remaining terms and conditions of this MOU shall
remain in full force and effect.
b. ASSUMPTIONS:
i. The City of Beaumont will represent the Sabine-Neches AMSC to support
Baptist Hospitals for a grant application under the Port Security Grant if
approved in line with the Area Maritime Security Committee. The
surveillance project is estimated to cost $436,585.86.
ii. Baptist Hospital will provide any local funding match required under the
guidelines of the respective grant programs.
iii. Baptist Hospitals will provide the Beaumont Police Department and/or its
designee unrestricted access to any video surveillance conducted through the
system infrastructure funded through the grant program in accordance with
layered security.
iv. Baptist Hospitals will receive and expend all allowable funding and is
responsible for the accounting of such, including preparing financial reports as
required in the grant guidelines, providing a copy of all such reports (as
applicable) to the City of Beaumont upon filing them with the proper
authority, and accounting for the monies in the financial system as indicated
in the grant guidelines, if addressed.
4. LOGISTIC SUPPORT:
a. PLANS: There will be no additional plans to accompany this MOU.
b. MAINTENANCE: Both parties will be responsible for maintenance of their
respective obligations.
c. MANPOWER: Both parties will be required to supply its own manpower in
facilitating the grant process.
5. OPERATIONAL SUPPORT: Operational support is anticipated for gaining access to real-
time surveillance footage and maintaining grant and funding accountability.
6. MOU AND ADMINISTRATION: This MOU is effective immediately upon signature by
all parties and will be terminated only after legal restrictions on grant funded projects have
been met.
7. AMENDMENT AND ASSIGNMENT: This MOU shall not be modified or amended in
any respect except by written MOU executed by the City of Beaumont and Baptist Hospital
administration in the same manner as this MOU is executed. This MOU shall not be
assigned, directly or indirectly, by the City of Beaumont. Any attempted assignment by the
City of Beaumont shall be void and no force or effect.
8. AGREEMENT AND ADMINISTRATION: This Memorandum of Agreement is
effective immediately upon signature by all parties and will only be terminated after one
party notifies the other party 30 days in advance requesting termination. The Memorandum
of Agreement will be reviewed every two years from the effective date.
9. POINTS OF CONTACT
a. Beaumont Police Department, Tim Ocnaschek, Emergency Management
Coordinator/POC, 700 Orleans, Beaumont, Texas 77701. Phone numbers: work (409)
980-7275 or (24/7 Dispatch (409) 880-3865; email: tocnaschek(a)ci.beaumont.tx.us.
b. Baptist Hospitals, Jay Deville, Director of Facilities, (409) 212-5080; email
is .devilie a,mhbh.org; Jeromy Jenkins, Director of Safety, (409) 212-5096; email
Jeromy.J kins( )mhbh.org; John Richardson, Director of Security, (409) 212-5091;
email iohn.richardsonk-)mhbh.org, 3080 College, Beaumont, Texas 77701.
APPROVED BY:
Kyle Hayes, City Manager Date
City of Beaumont
Gary Troutman, Chief Financial Officer Date
Baptist Hospitals of Southeast Texas