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Home My WebLink AboutMIN FEB 09 2010 M I N U T E S - CITY OF BEAUMONT W.L. Pate, Jr., At-Large BECKY AMES, MAYOR Gethrel Wright, Mayor Pro Tern Dr. Alan B. Coleman, Ward I CITY COUNCIL MEETING Nancy Beaulieu, Ward II Audwin Samuel, Ward III February 9, 2010 Jamie Smith, Ward IV Tyrone E. Cooper, City Attorney Kyle Hayes, City Manager Tina Broussard, City Clerk The City Council of the City of Beaumont, Texas, met in a regular session on February 09 , 2010 at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Presentations and Recognition Public Comment: Persons may speak on scheduled agenda items 1-4/Consent Agenda Consent Agenda Mayor Ames called the council meeting to order at 1:30 p.m. The Very Rev. Jerry McGrath of St. Anthony Cathedral Basilica Church gave the invocation. Councilmember Pate led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor Ames, Councilmembers Coleman, Beaulieu, Pate, Samuel and Smith. Absent: Mayor Pro Tern Wright. Also present were Kyle Hayes, City Manager; Tyrone Cooper, City Attorney; Tina Broussard, City Clerk. Mayor Pro Tern Wright was absent due to illness. Proclamations, Presentations, Recognitions "Presentation - Coach Tidwell, Lamar University Girls Basketball Coach " - Invited council to be guests at the February 20, 2010 basketball game at the Montagne Center at 7:00 p.m., presented council with tee shirts, arms bands and sun visors Public Comment: Persons may speak on scheduled agenda items 1-4/Consent Agenda. None CONSENT AGENDA Approval of minutes - February 2, 2010 Confirmation of committee appointments - None Minutes-February 9,2010 A) Approve a resolution accepting payment to authorize the release of a paving lien against property described as 1280 Orange Street, Lots 136, 137 & 138, Block 12 of Crary, B.D. Addition, Beaumont, Texas - Resolution 10 - 026 Councilmember Samuel made a motion to approve the Consent Agenda. Councilmember Beaulieu seconded the motion. AYES: MAYOR AMES,COUNCILMEMBERS COLEMAN,BEAULIEU,PATE,SAMUEL AND SMITH NAYS: NONE MOTION PASSED GENERAL BUSINESS 1. Consider adopting proposed Neighborhood Stabilization Program procedures and guidelines, a budget and an application to be used to redevelop neighborhoods through demolition and the redevelopment of single family homes. Administration recommended approval. On June 30, 2009, the Beaumont City Council authorized the City Manager to apply for Neighborhood Stabilization Program (NSP) funds in an amount up to $900,000 from the Texas Department of Housing&Community Affairs(TDHCA)that would be used to redevelop neighborhoods through demolition and redevelopment of single family homes. Because of federal distribution recalculations,the City's available allocation was adjusted to$1,185,129. The Neighborhood Stabilization Program is a HUD-funded program authorized by the "Housing and Economic Recovery Act of 2008" (HERA). A requirement for the program is to have an adopted budget, applications and guidelines. NSP funds totaling $1,185,129 will be used as follows: Administration $56,435 Purchase and Rehabilitation of NSP-eligible properties $1,007,621 - Acquisition and Disposition ($675,000) - Rehabilitation ($332,621) Demolition of NSP-eligible properties $121 ,073 (properties must be located in Census Tracts 6, 7 and 9) Total: $1,185,129 Funds for the program are available through this grant,with no required match by the City. Minutes-February 9 2010 Page 2 of 7 Councilmember Samuel moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY ADOPTS THE PROPOSED NEIGHBORHOOD STABILIZATION PROGRAM PROCEDURES AND GUIDELINES AND HOMEBUYER APPLICATION CONTAINED THEREIN. Councilmember Smith seconded the motion. AYES: MAYOR AMES,COUNCILMEMBERS COLEMAN,BEAULIEU,PATE,SAMUEL AND SMITH NAYS: NONE MOTION PASSED Resolution 10 - 027 2. Consider adopting proposed Weatherization Assistance Program procedures and guidelines. Administration recommended approval. Recently the City applied for and was awarded $750,728 to weatherize approximately 85 homes within Beaumont, with additional amount of $750,728 reserved to complete 85 homes next year. As weatherization training from the Texas Department of Housing and Community Affairs is now complete, the weatherization program is now in the implementation phase. To this end, Requests for Proposals(RFP's)have been issued and submitted, with a general contractor to be selected in the next two weeks. A requirement for the program is to have adopted procedures and guidelines for application review as well as the prioritizing of clients for weatherization assistance. Funds for the program are available through this grant,with no required local match by the City. Councilmember Beaulieu made a motion to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY ADOPTS THE PROPOSED WEATHERIZATION ASSISTANCE PROGRAM PROCEDURES AND GUIDELINES. Councilmember Pate seconded the motion. AYES: MAYORAMES,COUNCILMEMBERS COLEMAN,BEAULIEU,PATE,SAMUEL AND SMITH NAYS: NONE MOTION PASSED Resolution 10 - 028 Page 3 of 7 Minutes-February 9,2010 3. Consider approving a contract for the Florida Avenue Pavement Improvement Project. Administration recommended awarding the contract for the Florida Avenue Pavement Improvement Projectto Norman Highway Constructors, Inc. in the amount of$359,290.83. On January 21, 2010, the City of Beaumont received eight(8)bids for the Florida Avenue Pavement Improvement Project. The estimated cost of the project prior to receipt of bid was $680,000.00. The MBE goal will be met though subcontracting with MBE firms of Crabtree Barricade systems, Labelco and American Remediation in the amount of$72,600.00 representing 20.2% of the contract amount. Councilmember Smith made a motion to APPROVE A RESOLUTION THAT THE BID SUBMITTED BY NORMAN HIGHWAY CONSTRUCTORS, INC., OF ORANGE, TEXAS IN THE AMOUNT OF $359,290.83 FOR THE FLORIDA AVENUE PAVEMENT IMPROVEMENT PROJECT BE ACCEPTED BY THE CITY OF BEAUMONT. Councilmember Pate seconded the motion. AYES: MAYOR AMES,COUNCILMEMBERS COLEMAN,BEAULIEU,PATE,SAMUEL AND SMITH NAYS: NONE MOTION PASSED Resolution 10 - 029 4. Consider approving a contract for insurance broker services. Administration recommended the award of a contract for insurance broker services to McGriff, Seibels, and Williams of Texas, Inc. The annual fee for the first year is $67,000 with the cost for the 2nd, 3`d and 4" years reduced to $32,000 per year. Proposals were received from two insurance companies to perform as the City of Beaumont's broker of record for all property insurance related services.A broker of record acts on the City's behalf in obtaining property insurance quotes from various insurance carriers. In addition to providing insurance coverage placement, the broker of record will provide inspection and evaluation of buildings, building appraisals, risk modeling for all wind and hurricane exposure and daily activity services. The price for the first year includes compiling an accurate list of equipment and values. McGriff will make onsite visits to evaluate construction type, age, condition and improvements to each City facility. This will be completed during the first year, with subsequent years' pricing based on soliciting insurance quotes on the City's behalf. The City currently insures over 200 locations with a total insured value of$199,000,000. The current insurance policy expires May 1, 2010. Minutes-February 9,2010 Page 4 of 7 Funds for this project are available in the Public Works Property Insurance budget. Councilmember Samuel made a motion to APPROVE A RESOLUTION THAT THE BID SUBMITTED BY MCGRIFF, SEIBELS, AND WILLIAMS OF TEXAS, INC., FOR A CONTRACT FOR INSURANCE BROKER SERVICES FOR ALL CITY OF BEAUMONT PROPERTY INSURANCE RELATED SERVICES IN THE AMOUNT OF $67,000 FOR THE FIRST YEAR OF SERVICE AND $32,000 PER YEAR FOR THE SECOND,THIRD AND FOURTH YEARS OF SERVICE BE ACCEPTED BY THE CITY OF BEAUMONT. Councilmember Coleman seconded the motion. AYES: MAYOR AMES,COUNCILMEMBERS COLEMAN,BEAULIEU,PATE,SAMUEL AND SMITH NAYS: NONE MOTION PASSED Resolution 10 - 030 Mayor Ames read the announcement regarding Executive Session being held at the conclusion of the General Business portion of the meeting. COUNCILMEMBER COMMENTS COUNCILMEMBER SMITH - CONGRATULATED LAMAR UNIVERSITY LADIES BASKETBALL TEAM, ANNOUNCED THAT "SAVE OUR CHILDREN" ORGANIZATION WILL BE HAVING THEIR APPRECIATION BANQUET ON WEDNESDAY,FEBRUARY 10, 2010 AT THE JOHN GRAY INSTITUTE,8T"FLOOR AT 6:00 P.M.,ALSO THERE WOULD BE A PRESS CONFERENCE ON WEDNESDAY, FEBRUARY 10, 2010, REGARDING SOLAR ENERGY COMING TO TEXAS AND HOW IT WILL BENEFIT THE STATE AND EMPLOYMENT,COMMENTED ON THE AIDS WALK, THE 100 BLACK MEN BLOOD DRIVE, WISHED ANGIE THOMAS A HAPPY BIRTHDAY COUNCILMEMBER SAMUEL - ANOTHER GREAT DAY IN BEAUMONTII COUNCILMEMBER PATE - WISHED ANGIE THOMAS A HAPPY BIRTHDAY, THANKED COACH TIDWELL, LAMAR UNIVERSITY GIRLS BASKETBALL COACH FOR THE GREAT JOB THAT HE IS DOING, ANNOUNCED THE MARDI GRAS THAT IS BEING HELD IN PORT ARTHUR STARTING FEBRUARY 11, 2010 THROUGH FEBRUARY 14, 2010, BEST YEARS WILL BE HOSTING A MARDI GRAS FOR THE SENIORS ON WEDNESDAY, FEBRUARY 10, 2010 AT THE BEAUMONT CIVIC CENTER, ALSO COMMENTED THAT ON FRIDAY, FEBRUARY 12, 2010 WALTER UMPHREY AND DR. Minutes-February 9,2010 Page 5 of 7 LELDON SWEET WILL BE HONORED AT THE HEART BALL, THERE WILL ALSO BE A FUND RAISER FOR LAMAR UNIVERSITY BASEBALL HOSTED BY JIM GILLIGAN MAYOR PRO TEM WRIGHT - ABSENT COUNCILMEMBER BEAULIEU - PROUD OF THE ACCOMPLISHMENTS AT LAMAR UNIVERSITY,WISHED ANGIE THOMAS A HAPPY BIRTHDAY COUNCILMEMBER COLEMAN - WISHED ANGIE THOMAS A HAPPY BIRTHDAY CITY ATTORNEY COOPER - NONE CITY MANAGER HAYES - NONE MAYOR AMES - REMINDED EVERYONE ABOUT THE RECYCLING SURVEY THAT WILL BE IN ALL WATER BILLS, ASKED THAT EVERYONE PARTICIPATE,THE DEADLINE FOR RETURNING THE SURVEY IS MARCH 12, 2010 Public Comments (Persons are limited to three minutes) Louis Vaughn 9615 Mapes Beaumont TX Commented on a drainage ditch on Fannett Road and 11 t" Street, stated the debris from the hurricane in 2005 has never been removed, also commented on flooding issues Open session of meeting recessed at 2:05 p.m. EXECUTIVE SESSION Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Claim Against MustangCat Claim Against Beaumont Metropolitan YMCA City of Alpine litigation (Texas Open Meetings Act) State of Texas v. James Edward Mathews, Jr. City of Beaumont v. James Mathews There being no action taken in Executive Session, Council adjourned. Minutes-February 9,2010 Page 6 of 7 Audio available upon request in the City Clerk's Office. Becky A�e , Mayor //rte1+,II Ida a. 04:�w Tina Broussard, Y Cit Clerk lot Minutes-February 9.2010 Page 7 of 7