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HomeMy WebLinkAboutRES 10-043 RESOLUTION NO. 10-043 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to enter into a memorandum of understanding with Christus St. Elizabeth Hospital(the"Hospital")to facilitate grant funding for the Hospital through FEMA's Pre-Disaster Mitigation Program Grant Program. The agreement is substantially in the form attached hereto as Exhibit "A" and made a part hereof for all purposes. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 16th day of February, 2010. A a� F/J- Mayor Becky Ames - MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF BEAUMONT AND CHRISTUS SAINT ELIZABETH HOSPITAL This Memorandum of Understanding ("MOU") entered into and effective this 17th day of February, 2010 ("Effective Date") by and between the City of Beaumont, a municipal corporation of the State of Texas (City of Beaumont) and the Christus Saint Elizabeth Hospital (St. Elizabeth). Hereinafter individually may be referred to as a "Party" and collectively as the "Parties". This MOIJ describes each party's responsibilities and duties as it pertains to the City of Beaumont facilitating a Pre-Disaster Mitigation Grant and Port Security Grant on behalf of St. Elizabeth. Federal funding is earmarked for St. Elizabeth Hospital with the stipulation they work through the City of Beaumont to facilitate the grant. This document addresses the relationships between and among the parties and is intended to augment current working relationships. This MOU provides the framework for St. Elizabeth Hospital to request federal funding assistance for a generator project. Through the Pre-Disaster Mitigation Program (PDM), St. Elizabeth would buy and install a generator to provide an alternate power source for critical operations at their Beaumont facility. St. Elizabeth has the only I,evel III Trauma Center in our region which stretches from Houston to Baton Rouge. As such, the hospital plays a viable role in layered security through its partnership with the City of Beaumont. By signing this Memorandum of Understanding each party is evidencing its intent to abide by the terms of the MOU in the event grant funding is requested or awarded. The terms of this MOU are to be incorporated into the City of Beaumont's and St. Elizabeth's emergency management plans. NOW THEREFORE, in consideration of the premises and mutual understandings contained herein, the parties to this MOU understand and agree as follows: 1. PURPOSE: This MOU outlines actions of the City of Beaumont for facilitating grant funding for St. Elizabeth in accordance with this MOU and grant eligibility regulations. This written memorandum supports emergency preparedness and facilitates request for federal assistance through the Department of Homeland Security. 2. AUTHORITY: Approval by the City of Beaumont City Manager and St. Elizabeth Administration. 3. GENERAL: EXHIBIT "A" a. SCOPE: This MOU provides documentation for support between the City of Beaumont and St. Elizabeth Hospital and MOUs herein apply only to the participating parties and are not intended to supersede existing regulations or MOUs pertaining to other and different subjects. If any term of this MOU is inconsistent with applicable laws, regulations or statutes, then that term shall be invalid, but the remaining terms and conditions of this MOU shall remain in full force and effect. b. ASSUMPTIONS: (1) The City of Beaumont will facilitate the Pre-Disaster Mitigation Grant application on behalf of St. Elizabeth Hospital for a generator acquisition and installation protect to provide backup power to this critical factility. The congressional earmark for funding is $250,000. (2) St. Elizabeth Hospital will provide any local funding match required under the guidelines of the respective grant programs. This is expected to be at least 25% of the total project cost for both grants. (3) St. Elizabeth Hospital will provide all necessary documentation for the respective grants in an appropriate timeframe to comply with the official grant application processes. (4) St. Elizabeth Hospital will process all allowable funding and reporting guidelines in accordance with grant guidelines, and will provide a copy of all such reports to the City of Beaumont for financial accountability. (5) St. Elizabeth Hospital will maintain maintenance on the funded projects in accordance with grant funding guidelines. 4. LOGISTIC SUPPORT: (1) PLANS: There will be no additional plans to accompany this MOU. (2) MAINTENANCE: Both parties will be responsible for maintenance of their respective obligations. (3) MANPOWER: Both Parties will be required to supply its own manpower in facilitating the grant process. 5. OPERATIONAL SUPPORT: Operational support is anticipated for gaining access to real-time surveillance footage and maintaining grant and funding accountability. 6. MOU AND ADMINISTRATION: This MOU is effective immediately upon signature by all parties and will only be terminated only after legal restrictions on grant funded projects have been met or unless earlier terminated as provided for herein. 7. AMENDMENT AND ASSIGNMENT. "Phis MOU shall not be modified or amended in any respect except by written MOU executed by the City of Beaumont and St. Elizabeth Hospital administration in the same manner as this MOU is executed. This MOU shall not be assigned, directly or indirectly, by the City of Beaumont. Any attempted assignment by the City of Beaumont shall be void and of no force or effect. 8. AGREEMENT AND ADMINISTRATION: This Memorandum of Agreement is effective immediately upon signature by all parties and will only be terminated after one party notifies the other party 30 days in advance requesting termination. The Memorandum of Agreement will be reviewed every two years from the effective date. 9. INDEPENDENT CONTRACTOR: The parties acknowledge that the relationship of' the City of Beaumont and St. Elizabeth is that of independent Contractor, and that nothing contained in this agreement shall be construed to place St. Elizabeth and the City of Beaumont in the relationship of principle and agent, master and servant, partners or joint ventures. 10. POINTS OF CONTACT • Beaumont Police Department, Tim Ocnaschek, Emergency Management Coordinator/POC, 700 Orleans, Beaumont, Texas 77701. Phone numbers:work (409) 980-7275 or (24/7 Dispatch- (409) 880-3865; email: tocrtasc lick-!ir%ci.heau III ont,tx.us. • Christus St. Elizabeth Hospital, Pat Briggs, Director of Security, 2830 Calder, Beaumont, Texas 77702; Phone numbers: (409) 899-7055; email jack.briggs(a,christushealth.org. APPROVED BY: i Kyle Hayes, City Manager Date City of Beaumont Ellen Jones , Chief Executive Officer Date Christus Saint Elizabeth Hospital MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF BEAUMONT AND CHRISTUS SAINT ELIZABETH HOSPITAL This Memorandum of Understanding ("MOU") entered into and effective this 17th day of February, 2010 ("Effective Date") by and between the City of Beaumont, a municipal corporation of the State of Texas (City of Beaumont) and the Christus Saint Elizabeth Hospital (St. Elizabeth). Hereinafter individually may be referred to as a "Party" and collectively as the "Parties". This MOU describes each party's responsibilities and duties as it pertains to the City of Beaumont facilitating a Pre-Disaster Mitigation Grant and Port Security Grant on behalf of St. Elizabeth. Federal funding is earmarked for St. Elizabeth Hospital with the stipulation they work through the City of Beaumont to facilitate the grant. This document addresses the relationships between and among the parties and is intended to augment current working relationships. This MOU provides the framework for St. Elizabeth Hospital to request federal funding assistance for a generator project. Through the Pre-Disaster Mitigation Program (PDM), St. Elizabeth would buy and install a generator to provide an alternate power source for critical operations at their Beaumont facility. St. Elizabeth has the only Level III Trauma Center in our region which stretches from Houston to Baton Rouge. As such, the hospital plays a viable role in layered security through its partnership with the City of Beaumont. By signing this Memorandum of Understanding each party is evidencing its intent to abide by the terms of the MOU in the event grant funding is requested or awarded. The terms of this MOU are to be incorporated into the City of Beaumont's and St. Elizabeth's emergency management plans. NOW THEREFORE, in consideration of the premises and mutual understandings contained herein, the parties to this MOU understand and agree as follows: 1. PURPOSE: This MOU outlines actions of the City of Beaumont for facilitating grant funding for St. Elizabeth in accordance with this MOU and grant eligibility regulations. This written memorandum supports emergency preparedness and facilitates request for federal assistance through the Department of Homeland Security. 2. AUTHORITY: Approval by the City of Beaumont City Manager and St. Elizabeth Administration. 3. GENERAL: a. SCOPE: This MOU provides documentation for support between the City of Beaumont and St. Elizabeth Hospital and MOUs herein apply only to the participating parties and are not intended to supersede existing regulations or MOUs pertaining to other and different subjects. If any term of this MOU is inconsistent with applicable laws, regulations or statutes, then that term shall be invalid, but the remaining terms and conditions of this MOU shall remain in full force and effect. b. ASSUMPTIONS: (1) The City of Beaumont will facilitate the Pre-Disaster Mitigation Grant application on behalf of St. Elizabeth Hospital for a generator acquisition and installation-proteet to provide backup power to this critical factility. The congressional earriiark for funding is $250,000. (2) St. Elizabeth Hospital will provide any local funding match required under the guidelines of the respective grant programs. This is expected to be at least 25% of the total project cost for both grants. (3) St. Elizabeth Hospital will provide all necessary documentation for the respective grants in an appropriate timeframe to comply with the official grant application processes. (4) St. Elizabeth Hospital will process all allowable funding and reporting guidelines in accordance with grant guidelines, and will provide a copy of all such reports to the City of Beaumont for financial accountability. (5) St. Elizabeth Hospital will maintain maintenance on the funded projects in accordance with grant funding guidelines. 4. LOGISTIC SUPPORT: (1) PLANS: There will be no additional plans to accompany this MOU. (2) MAINTENANCE: Both parties will be responsible for maintenance of their respective obligations. (3) MANPOWER: Both Parties will be required to supply its own manpower in facilitating the grant process. 5. OPERATIONAL SUPPORT: Operational support is anticipated for gaining access to real-time surveillance footage and maintaining grant and funding accountability. 6. MOU AND ADMINISTRATION: This MOU is effective immediately upon signature by all parties and will only be terminated only after legal restrictions on grant funded projects have been met or unless earlier terminated as provided for herein. 7. AMENDMENT AND ASSIGNMENT. This MOU shall not be modified or amended in any respect except by written MOU executed by the City of Beaumont and St. Elizabeth Hospital administration in the same manner as this MOU is executed. This MOU shall not be assigned, directly or indirectly, by the City of Beaumont. Any attempted assignment by the City of Beaumont shall be void and of no force or effect. 8. AGREEMENT AND ADMINISTRATION: This Memorandum of Agreement is effective immediately upon signature by all parties and will only be terminated after one party notifies the other party 30 days in advance requesting termination. The Memorandum of Agreement will be reviewed every two years from the effective date. 9. INDEPENDENT CONTRACTOR: The parties acknowledge that the relationship of the City of Beaumont and St. Elizabeth is that of independent Contractor, and that nothing contained in this agreement shall be construed to place St. Elizabeth and the City of Beaumont in the relationship of principle and agent, master and servant, partners or joint ventures. 10. POINTS OF CONTACT • Beaumont Police Department, Tim Ocnaschek, Emergency Management Coordinator/POC, 700 Orleans, Beaumont, Texas 77701. Phone numbers: work (409) 980-7275 or(24/7 Dispatch- (409) 880-3865; email: tcnaschek"Aci.beaumont.tx.us. • Christus St. Elizabeth Hospital, Pat Briggs, Director of Security, 2830 Calder, Beaumont, Texas 77702; Phone numbers: (409) 899-7055; email j ack,.bri ggsgchristushealth.org. APPROVED BY: Kyle Hayes, City Manager Date City of Beaumont -?_� �21A kO Ellen Jones , Chief Executive Officer D to Christus Saint Elizabeth Hospital