Loading...
HomeMy WebLinkAboutPACKET FEB 10 2009 RICH WITH OPPORTUNITY BEA,UMON* T • E • % • A • S REGULAR MEETING OF THE CITY COUNCIL. COUNCIL.CHAMBERS FEBRUARY 10, 2009 1:30 P.M. CONSENT AGENDA * Approval of minutes * Confirmation of committee appointments A) Authorize the acquisition of property in the Van Wormer Addition for the Downtown Event Center and Park Project B) Authorize the City Manager to increase the Proposed Surface Water Treatment Plant Improvements Phase I Project for"extra work" C) Authorize the acceptance of a water line easement from Varitech Services D) Approve a resolution adding three weeks of vacation days to the current accrual levels for the full-time City Magistrates E) Authorize the participation of the City of Beaumont with other Entergy Texas, Inc. service area cities to intervene in proceedings before the Public Utilities Commission of Texas and the Federal Energy Regulatory Commission for the calendar year 2009 A RICH WITH OPPORTUNITY 1 T • E • x • A • s City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tom Warner, Director of Public Works MEETING DATE: February 10, 2009 REQUESTED ACTION: Council consider a resolution authorizing the acquisition of property. RECOMMENDATION The Administration recommends authorizing City Council approve a resolution for the acquisition of property in the Van Wormer Addition for the Downtown Event Center and Park Project. BACKGROUND As part of the development of the Downtown Event Center and Park Project, lots are being acquired in downtown Beaumont in the area bordered by Martin Luther King Jr. Parkway, Crockett Street,Neches Street and an abandoned rail line. Rick Conerly, owner of the property listed below, has agreed to convey his property to the City: Lots 1 - 5 and 8 - 11, Block 24, Van Wormer Addition (310-320 Archie; 900 Block Crockett Street.) Value: $71,000.00 BUDGETARY IMPACT Funds are available in the Capital Program. -g--1y-ib.wpd 27 January 2009 I �J - - lar�. os - - os stzs p ,•�.1 0�) os of - •• •• oc 09 YA r^� o os os NI Ntld a • r ISO os 0:19 oy IC19 /A/ 1t19 os y i iii: ✓{'�� o >;' 3' la. ..4V / !i� Os :Y•� 09• flb.^_ °o f 6 g d. US 515 op- os ~ r — oz 1 ••'• •�� it 11 OI '.E .s ` ��O/J :�py.•d+e.F, oa O� .. Os � � •i. f� '1 ot'. _ s c 12 • !.. a 22 t oz 61 « 1 C os o os. r � - :. os :- - �. F r f •or Rxol� os oc • h 1/ -171 >s IL .s OG JA Z€ i' _ - '� v�?7 10 ', 1 .:, �. •- ., K• �-�' ' -'j- G .�S/p� � ..WSJ rJ%'qtr' �F• ��.{�' ' •_b� �,•:•._.�` `' .. ,. '... �; - - RESOLUTION NO. WHEREAS, an agreement has been negotiated for the acquisition of property in the Van Wormer Addition as shown below for the Downtown Event Center and Park Project: Lots 1 - 5 and 8 - 11, Block 24, Van Wormer Addition (310-320 Archie; 900 Block Crockett Street.) Value: $71,000.00 Owner: Rick Conerly NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the purchase of the above described property be, and the same is hereby, approved. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 10th day of February, 2009. - Mayor Becky Ames - B RICH WITH OPPORTUNITY 11cm ► ( T • E • X • A • s City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Dr. Hani J. Tohme, Water Utilities Director MEETING DATE: February 10, 2009 REQUESTED ACTION: Council approval of a resolution authorizing the City Manager to increase the Proposed Surface Water Treatment Plant Improvements Phase I Project for"extra work". RECOMMENDATION The Administration recommends approval of increasing the Proposed Surface Water Treatment Plant Improvements Phase I Project by$26,195.75. The proposed changes to the contract will increase the pulsator concrete and crack repairs in excess of bid quantities in Pulsator#2 including labor and materials. The proposed changes will increase the contract time by 10 calendar days. The additional days including approved rain days increases the total contract time to 530 calendar days. The proposed extra work will represent an increase of 0.33% of the original contract amount and and a total increase of 3.30% of the original contract. BACKGROUND This project is the construction phase of the improvements at the Water Treatment Plant including renovating the pulsators, and building new chlorine and chemical feed facilities. The pulsators were originally sedimentation basins constructed in 1948. During the 1980's, the basins were converted into the pulsators. The project will repair the numerous cracks in the reinforced concrete walls and floors. The number of cracks in the walls is more severe than previously determined during the design phase of the project. The bid quantities on the project is set up for all three pulsators, however the quantities were reached in the first pulsator. The project will include miscellaneous mechanical and electrical improvements including a building with provisions for two (2) 150OKW Caterpillar generators. The generators were pre- purchased by the City due to the long lead delivery time and were delivered in January 2009. The changes will improve the future operation, provide emergency backup power, increase the efficiency of the Water Treatment Plant, and help the City meet required State and Federal regulations. Surface Water Treatment Plant Improvements Phase I Project February 10, 2009 Page 2 of 2 Previous actions include: Resolution 08-137 in the amount of$8,041,191.50 was passed by City Council on May 6, 2008. Resolution 08-351 in the amount of$239,066.95 was passed by City Council on December 23, 2008. This Change Order is recommended for approval by the City Manager and the Water Utilities Director. BUDGETARY IMPACT Funds for the project are available in the Capital Program. APPROVAL OF CONTRACT CHANGE CHANGE ORDER NO.:_ Two(2) DATE: February 2,2009 PROJECT: City of Beaumont,Texas Surface Water Treatment Plant Improvements Phase I BMT05253 OWNER: City of Beaumont,"Texas 801 Main Street Beaumont,Texas 77704 CONTRACTOR: Allco,Inc. 6720 College Street Beaumont,Texas 77707 TO THE OWNER: Approval of the following contract change is requested. Reason for Change: For pulsator concrete and crack repairs in excess of bid quantities in Pulsator No.2 including labor and materials. ORIGINAL CONTRACT AMOUNT: $8 041,191.50 THIS CHANGE ORDER: Description: Pulsator concrete and crack repairs in excess of bid quantities in Pulsator#2 including labor and materials. $ 26,195.75 TOTAL AMOUNT OF THIS CHANGE ORDER: $ 26,195.75 TOTAL AMOUNT OF PREVIOUS CHANGE ORDER: $ 239,066.95 TOTAL REVISED CONTRACT AMOUNT INCLUDING THIS CHANGE ORDER: $8,306,454.20 CONTRACT TIME Original Contract Time: 465 Days Previous Additional Time: 55 Days Rain/wet days requested: 0 Days Additional Time This Change Order: 10 Days Total Additional Days: 65 Days Revised Contract Time: 530 Days CONDITION OF CHANGE: "Contractor acknowledges and agrees that the adjustments in contract price and contract time stipulated in this Change Order represents full compensation for all increases and decreases in the cost of, and the time required to perform the entire work under the Contract arising directly or indirectly from this Change Order and all previous Change Orders. Acceptance ofthis waiver constitutes an agreement between Owner and Contractor that the Change Order represents an all inclusive,mutually agreed upon adjustment to the Contract,and that Contractor will waive all rights to file a claim on this Change Order after it is properly executed." Recommended by: Approved by: Accepted by: Freese and Nichols,Inc. City of Beaumont Allco,Inc. Engineer Owner Contractor Date: Date: Date: RESOLUTION NO. WHEREAS, on May 6, 2008, the City Council of the City of Beaumont, Texas, passed Resolution No. 08-137 awarding a contract in the amount of $8,041,191.50 to Allco, Ltd., Beaumont, Texas, for a contract for the Proposed Surface Water Treatment Plant Improvements Phase I Project; and, WHEREAS, Change Order No. 1 in the amount of $239,066.95 was required to furnish labor, equipment and material to install a new alum tank, the removal and disposal of deteriorated existing precast pipe supports, and furnish labor, equipment and material to install stainless steel pipe supports for each of the three(3)pulsators,thereby increasing the contract amount to $8,280,258.45; and WHEREAS, Change Order No. 2 in the amount of $26,195.75 is required to increase the pulsator concrete and crack repairs in excess of bid quantities in Pulsator#2, including labor and materials, increasing the contract time by ten (10) days for a total contract time of 530 calendar days, thereby increasing the contract amount to $8,306,454.20. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager is hereby authorized to execute Change Order No. 2 in the amount of$26,195.75, thereby increasing the contract amount to $8,306,454.20. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 10th day of February, 2009. - Mayor Becky Ames - c RICH WITH OPPORTUNITY T • E • x • A • S City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tom Warner, Director of Public Works MEETING DATE: February 10, 2009 REQUESTED ACTION: Council consider authorizing the acceptance of a water line easement from Varitech Services. RECOMMENDATION The Administration recommends acceptance of a water line easement to provide access for fire protection services at 1745 West Commerce. BACKGROUND Varitech Services, Ltd. has agreed to convey a water line easement to the City of Beaumont. The Water Line Easement [out of Lot 4, Replat of Lots 1, 2, 3 and a Portion of Lot 4, Washington Boulevard Park], will provide mandatory access to the water lines and fire hydrants for property located at 1745 Commerce, and would also allow for the construction, alteration, operation and maintenance of the said water line and appurtenances. BUDGETARY IMPACT None. \engvaritech-ib 4 February 2009 RESOLUTION NO. WHEREAS, Varitech Services, Ltd., has agreed to convey a water line easement located out of Lot 4, in the replat of Lots 1, 2, 3 and a portion of Lot 4, Washington Boulevard Park, as described in Exhibit"A" and shown on Exhibit"B" attached hereto and made a part hereof for all purposes, for the purpose of providing mandatory access to the water lines and fire hydrants for property located at 1745 Commerce and allowing for the construction, alteration, operation and maintenance of the said water line and its appurtenances; and, WHEREAS, the City Council has considered the purpose of said conveyance and is of the opinion that the acceptance of said conveyance is necessary and desirable and that same should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the easement conveyed by Varitech Services, Inc., be and the same is hereby, in all things, accepted. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 10th day of February, 2009. - Mayor Becky Ames - 02/04/2009 WED 10:44 FAX 4098921346 1jt002/003 r: f Exclusive Water Line Easement Legal Description: 0.0492 Acre Tract of Land Out of and Part of Lot 4 in the Replat of Lots 1, 2, 3 and a Portion of Lot 4 Washington Boulevard Park Clerk's File No. 2008029879, Map Records C. Williams Survey,Abstract No. 59 Jefferson County,Texas BEING a 0.0492 acre tract or parcel of land situated in the C. Williams Survey, Abstract No. 59, Jefferson County, Texas and also being out of and part of Lot 4, of the Replat of Lots 1, 2, 3, and a Portion of Lot 4 of Washington Boulevard Park as recorded in Clerk's File No. 2008029879, Map Records of Jefferson County, Texas, said 0.492 acre tract being more particularly described as follows: NOTE: All bearings are based on the East right of way line of West Commerce Parkway as SOUTH 01'07'55" EAST as recorded in Clerk's File No. 2008029879, Map Records, Jefferson County, Texas. } COMMENCING at Northwest corner of Lot 4 of the aforesaid subdivision, the same being the Southeast corner of Lot 3C and being located on the East right of way line of West Commerce Parkway; THENCE SOUTH 01007'55" EAST, along said East right of way line of West Commerce Parkway, the same being the West line of Lot 4, for a distance of 65.67 feet to the Northwest and i BEGINNING corner of the herein described exclusive water line easement; j THENCE NORTH 88 052'05" EAST, over and across said Lot 4 for a distance of 214.46 feet to f the Northeast corner of the aforesaid exclusive water line easement; THENCE SOUTH 01 007'55" EAST, for a distance of 10.00 feet to the Southeast corner of the herein described easement; THENCE SOUTH 88 052'05" WEST, for a distance of 214.46 feet to the Southwest corner of the herein described easement, the same also being on the East right of way line of West Commerce Parkway and the West line of the aforesaid Lot 4; THENCE NORTH 0100755" WEST, along the East right of way line of West Commerce Parkway, for a distance of 10.00 feet to the POINT OF BEGINNING and containing 0.0492 ACRES, more or less. This legal description is being submitted along with a plat based on this description and compiled from information provided by the owner and previous work performed on this tract. Mark W. Whiteley,PE, RPLS #3636 I W:\2009\09-011\09-01IWATERLINE ESMT M�.DOC I i Page I of I MARK fR WHITELEYAND ASSOCIATES,INC. EXHIBIT "A" oc 6 FND N68'52'05"E 378.93' n b sE HLAY- 1 _.. (- BLDG 2 POB o I o I —,- -- _, 1py SCALE 1'=50'W77 cr-cL `I S88'52'05"W 214.46' g Ll W z 0.1492 ACRES EXCLUSIVE Q 1 Q 4'2 I WATERLINE EASEMENT y Al 21 BLDG 4� St-DG 3 I I 1 -- - _ FND S88'52'05'W 380.40' LINE BEARING DISTANCE + I L1 S01'07'55-E 10.00' 1 OQ� � �gVEY L2 NOV07'55"W 10.00' b 5 9 yVItiL1ACT Np. C. S'fo EXHIBIT "B" AB REFER TO EXHIBIT 'A" FOR LEGAL DESCRIPTION CLIENT: VARITECH SERVICES, LTD. DR BY: TE9 SCALE: SHEET No.: SKEM OF VER: .HEAD 2008 1"=50' 1 of 1 7 JOB 09-D 1 1 09 01 WATERLINE ESA?U&S.DING REV. 0 EXqB51VE D.(kf92 ACTti'S 11A7gd1[VE EA�Yf +ARK . WHITEL EY vul OF AND PARE OF IAf 4 IN IM D ASSOCIATES RMAT OF LW 11 2, � AND A PORTION OF WT 4 INCORPORATED WASHQYM BM VABD PARR ORS, SAND EPLANNERS a�CS FI[E NO. 20DB02,9679 11i�IP RMW > 0 G W[I LW SURVEry/Y�,/96�A�B�FSIRrA(�,T�pNO. 59 P. 0. BOX 5492 3250 EASTER FRWF. JEFFE�"^` lA7lll\L 2, M BU0M0NT. TEXAS 77726-5492 6FAVMONT, TEXTS 77703 409-892-0421 (FAX) 409-692-1346 D RICH WITH OPPORTUNITY BEAUMON* T • E `• X • A • s City Council A enda Item g TO: City Council FROM: Kyle Hayes, City Manager MEETING DATE: February 10, 2009 REQUESTED ACTION: Consider approving a resolution adding three weeks of vacation days to the current accrual levels for the full-time City Magistrates. RECOMMENDATION The Administration recommends approval. BACKGROUND City Magistrate Theodore Johns, Sr. and City Magistrate Craig Lively began working full-time as magistrates for the City of Beaumont in July of 2008. Both Magistrates have been accruing 3.08 hours of vacation per pay period which provides for two-weeks of vacation at the end of the first year of employment. Three weeks of vacation would be added to the current accrual levels each Magistrate currently has which would be consistent with what newly hired department directors or senior level administrators may receive when they are hired. The additional vacation days, if approved, could be used beginning with the next pay period. Accrual rates for vacation will continue to be based on a first year employee or on seniority. BUDGETARYIMPACT The additional benefit is worth approximately $6,000 to each Magistrate. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT three (3) weeks of additional vacation days be added to the current accrual levels of the full-time City Magistrates Craig Lively and Theodore Johns, Sr. Said additional vacation days will be available for use commencing with the pay period beginning February 23, 2009. NOTWITHSTANDING the foregoing benefits, all other terms and conditions of employment with the City of Beaumont shall be pursuant to City policy and the Charter of the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 10th day of February, 2009. - Mayor Becky Ames - E RICH WITH OPPORTUNITY C T • E • X • A • S City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tyrone E. Cooper, City Attorne MEETING DATE: February 10, 2009 REQUESTED ACTION: Council to consider a resolution authorizing the participation of the City of Beaumont with other Entergy Texas, Inc. service area cities to intervene in proceedings before the Public Utilities Commission of Texas and the Federal Energy Regulatory Commission for the calendar year 2009. RECOMMENDATION Administration recommends the adoption of a resolution authorizing the City of Beaumont to participate with other Entergy Texas, Inc. service area cities and to intervene in proceedings filed by ETI before the Public Utilities Commission of Texas and the Federal Energy Regulatory Commission for the calendar year 2009. BACKGROUND Historically, the City of Beaumont has joined with other cities in the Entergy Texas, Inc. service area in participating in proceedings before the Public Utilities Commission of Texas involving various rate and fuel matters filed by Entergy Texas, Inc. Over the last several years, the City has adopted a resolution similar to the one proposed authorizing the City of Beaumont to continue to participate with the other area cities in the various cases that the company has filed and is expected to file in the year 2009. This participation is necessary to assure reasonable rates and charges and fair competition to all customer classes of Entergy Texas, Inc. within the service area cities. The actions of the participating cities intervening in these matters are accomplished pursuant to the direction of a Cities' Steering Committee of which the City of Beaumont is a member. The Cities' Steering Committee will retain rate consultants, attorneys and other representatives who will represent the cities' interest in the above proceedings. The City Council has authorized similar resolutions of participation each year since at least the year 2002. BUDGETARY IMPACT All reasonable expenses associated with rate matters will be reimbursable by the company as they have been in the past. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF BEAUMONT, TEXAS, AUTHORIZING PARTICIPATION WITH OTHER ENTERGY SERVICE AREA CITIES IN MATTERS CONCERNING ENTERGY TEXAS, INC. AT THE PUBLIC UTILITY COMMISSION OF TEXAS AND THE FEDERAL ENERGY REGULATORY COMMISSION IN 2009 WHEREAS, Entergy Texas, Inc.'s ("ETI") implementation of customer choice has been delayed due to lack of competition; lack of independent market structures and organizations in its service territory to implement fair competition; and because ETI's ability to control the market in its region has not been evaluated, ETI will continue to be regulated; and WHEREAS, changes to the Public Utility Regulatory Act addressing rates and rate proceedings will have a direct impact on ETI and customer bills during the continued transition to competition; and WHEREAS, ETI is scheduled to litigate its request in various proceedings at the Public Utility Commission and Federal Energy Regulatory Commission in 2009 related to various fuel cost surcharges and reconciliations, capacity cost surcharges and reconciliation; plans for approval of various market structures necessary for the implementation of fair competition, ETI's plan for transitioning to competition, Hurricane Ike cost recovery, and for any type of base rate adjustment proceedings; and WHEREAS, ETI is scheduled to file fuel factor proceedings at the Public Utility Commission in February and August 2009, and file other fuel proceedings during 2009 to reconcile fuel, to surcharge or refund fuel charges, and to change the fuel mechanism, along with various surcharge requests impacting rates; and 1 WHEREAS, ETI is scheduled to file a proceeding to determine the proper Texas allocation of rough production cost equalization payments from Entergy Arkansas; and WHEREAS, ETI is scheduled to file a proceeding to recover costs incurred in association with the restoration of service to retail customers following Hurricane Ike; and WHEREAS, Cities have the statutory right to set fair and reasonable rates for both the Company and ratepayers within Cities; and WHEREAS, Cities have original jurisdiction over rates, operations, and services of an electric utility in areas in the municipality pursuant to Tex. Util. Code §33.001; and WHEREAS, Cities have standing in each case before the Public Utility Commission of Texas that relates to an electric utility providing service in the municipality pursuant to TEx UTm Code §33.025, and standing before each Federal Energy Regulatory Commission case in which the City may be affected pursuant to 18 C.FR. §385.214; and WHEREAS, Cities are entitled to reimbursement by the utility of their reasonable rate case expenses to participate in cases that are deemed rate proceedings pursuant to Tex. Util. Code §33.023. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT, TEXAS, that: SECTION 1. The City of Beaumont shall participate with other Cities in the Entergy Texas, Inc. Service Area to intervene in ETI's various rate filings related to the various fuel cost surcharges and reconciliation, capacity cost surcharges and reconciliation, the allocation 2 of rough production cost allocation payments, plans for approval of various market structures necessary for the implementation of fair competition, ETI's transition to competition plan, costs associated with the restoration of service following Hurricane Ike, and for any base rate adjustment proceedings on file at the Public Utility Commission in 2009 seeking appropriate regulatory scrutiny in any case on file at the Federal Energy Regulatory Commission affecting the City and its residents. The City of Beaumont shall participate with other Cities in the Entergy Texas, Inc. Service Area to intervene in proceedings at the Public Utility Commission on file in 2009 concerning ETI's readiness for competition, market power, organizations and structures to assure fair competition to all customer classes. The City of Beaumont shall participate with other Cities in the Entergy Texas, Inc. Service Area to intervene in proceedings at the Public Utility Commission and the Federal Energy Regulatory Commission on file in 2009 concerning ETI's rates charged to customers. The City of Beaumont shall participate with other Cities in the Entergy Texas, Inc. Service Area to intervene in proceedings at the Public Utility Commission related to costs incurred as a result of Hurricane Ike. All such actions shall be taken pursuant to the direction of the Entergy Texas, Inc. Service Area Cities' Steering Committee. Cities' Steering Committee shall have authority to retain rate consultants and lawyers. Cities' Steering Committee shall direct the actions of Cities' representatives in the above proceedings. The Steering Committee is directed to obtain reimbursement from ETI of all reasonable expenses associated with participation in said proceedings. 3 SECTION 2. This resolution shall be effective from and after the date of its passage. PASSED by the City Council of the City of Beaumont, Texas, this the 10th day of February, 2009. - Mayor Becky Ames - ATTEST: Tina Broussard City Secretary APPROVED AS TO FORM: Tyrone E. Cooper City Attorney 4 RICH WITH OPPORTUNITY BEA,UMON* T • E • A • A • S REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS FEBRUARY 10, 2009 1:30 P.M. AGENDA CALL TO ORDER * Invocation Pledge Roll Call * Presentations and Recognition * Public Comment: Persons may speak on scheduled agenda items 2-8/Consent Agenda * Consent Agenda GENERAL BUSINESS 1. Consider a request for a specific use permit to allow for the temporary parking and hookup of RV's in an RM-H(Residential Multiple Family Dwelling-Highest Density)District at 2350 North Major Drive 2. Consider approving an ordinance calling the General Election for May 9, 2009 to elect a Mayor, two (2) Councilmembers-At-Large, one(1) Councilmember each for Ward I, Ward II, Ward III and Ward IV; and approving a Runoff Election if necessary 3. Consider approving a one(1)year contract for various types of pipe fittings for use by the Water Utilities Department 4. Consider approving a contract for the purchase of Sodium Hydroxide for use by the Water Utilities Department 5. Consider authorizing the City Manager to execute a contract for the Sanitary Sewer System Improvements 60-Inch Trunk Outfall Rehabilitation Phase I Project 6. Consider approving the purchase of a grappler truck for use by the Solid Waste Division 7. Consider approving the purchase of a motor grader for use by the Streets and Drainage Division WORKSESSION * Review and discuss recommended changes to the regulations relating to mobile food unit establishments 8. Consider amending Section 11-1.1 of the Code of Ordinances relating to regulations for mobile food unit establishments WORKSESSION * Review and discuss the operations of the Beaumont Municipal Transit System * Review and discuss proposed Water and Wastewater Rates for apartments and mobile homes * Review and discuss regulations relating to oil and gas drilling in the City of Beaumont COMMENTS * Councilmembers/City Manager comment on various matters * Public Comment (Persons are limited to 3 minutes) EXECUTIVE SESSION * Consider matters related to employment, evaluation and duties of a public officer or employee in accordance with Section 551.074 of the Government Code: City Magistrate Craig Lively Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lenny Caballero at 880-3716 three days prior to the meeting. 1 February 10,2009 Consider a request for a specific use permit to allow for the temporary parking and hookup of RV's in an RM-H(Residential Multiple Family Dwelling-Highest Density)District at 2350 North Major Drive RICH WITH OPPORTUNITY BEAUM011* T - E ,. x - A - S City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Chris Boone, Community Development Director MEETING DATE: February 10, 2009 REQUESTED ACTION: Council consider a request for a specific use permit to allow for the temporary parking and hookup of RV's in an RM-H(Residential Multiple Family Dwelling-Highest Density) District at 2350 North Major Drive. RECOMMENDATION The Administration recommends denial. BACKGROUND Joe Self,representing the Jehovah's Witness Church,has applied for the specific use permit. The Beaumont Relief Center Oversight Group of the Jehovah's Witness Church is a temporary relief effort working under the direction of the Texas Disaster Relief Committee of Jehovah's Witness. This group has determined that there is an immediate need for assistance for church members in repairing their homes after Hurricane Ike. Most of the activity will occur on weekends and will primarily take place at the back of the church. Activities will include the placement of the RV's, cooking for the volunteers,religious services and an administrative office to coordinate the repair activities. The temporary staging of building materials will be located off-site. Materials needed for the day will be picked up and then distributed to the construction site. The church states that approximately ten RV's will be located on the property. The parking of these RV's will be located on the property until June, 2009. While the parking of the trailers will be temporary,the church would like to permanently install the water, sanitary sewer and electrical lines for the RV's. The Planning Manager has informed the church that a specific use permit would be required again if there is ever a need to temporarily park RV's for hurricane repairs. At a Joint Public Hearing held January 26, 2009,the Planning Commission voted 3:3 for a specific use permit to allow for the temporary parking and hookup of RV's in an RM-H (Residential Multiple Family Dwelling-Highest Density)District at 2350 North Major Drive subject to the following conditions: 1. A 30'wide landscape strip or an 8'tall wood screening fence and a 10'wide landscape strip shall be installed along the east(rear)property line. 2. The temporary parking and hookup of recreational vehicles shall be limited to emergency relief efforts and shall not extend beyond June 30, 2009. 3. No storage of building materials. 4. All food trailers and storage subject to approval of the Health Department. 5. All fuel tanks subject to approval of Fire Marshal. 6. No tents will be allowed. 7. No more than 10 recreational vehicles will be allowed. BUDGETARY IMPACT None. ITEXAS �&D R DISASTER RELIEF COMMITTEE OF JEHOVAH'S WITNESSES February 4, 2009 Stephen C. Richardson,AICP Planning Manager City of Beaumont 801 Main Street Beaumont,Texas 77704-3827 Mr. Richardson; As was discussed, during the most recent meeting of the City Council our letter dated February 2, 2009 may have caused some unintended confusion.We would like to take this opportunity,by way of this letter,to clearly define our request. Our love for God and neighbor compels us help those who have experienced damage to their homes from disasters such as Hurricane Ike. As you are aware in the past we have operated a relief center in Beaumont to help those who were victims of Hurricane Rita. Once again,with Hurricane Ike affecting so many in our community we would like to offer humanitarian relief to those in need.We have been working with City leaders all throughout South East Texas to address community concerns. Please find below a summary of our request: Plan 1—Fully Operational Relief Center—2350 N.Major Dr. • Special Use Permit to temporarily park 10 RV trailers on the back of the property to house volunteers from all over Texas coming to help in the Beaumont area • Temporary kitchen trailer to cook breakfast, lunch and dinner for the volunteers • Small office trailer to organize the work • Storage Container • The building on site will be used for the relief workers to receive worship services and assignments. We understand that the concerns of the surrounding homeowners must be weighed by the City Council and we too were at the planning board meeting and listened intently to those concerns.After this meeting we feel that we could address all their concerns with the following self imposed restrictions: • Move all RV's at least 30'from any neighbor's fence. • Impose a 9pm curfew on the site for any noise. • There will be no tents or bon-fires on site. If the Council was to reject the request as outlined above,we would ask that an alternate option be considered. Plan 2— Reduced Relief Center • All aspects of the relief center mentioned in Plan 1 remain intact except the following; • Eliminate the installation and set-up of a temporary area for parking the RVs. Because this would tend to make the Relief Center less efficient, our preference would be the primary request. But, if necessary,we could work within the restrictions you may place on us.We know you too are concerned for all of those affected by hurricane Ike and will do all you can to assist. It is our sincere hope that you will see fit to grant us the opportunity to bring relief to those suffering with effects of the storm. Sincerely e D Self Relief Center Overseer—Beaumont TDRC cc. Beaumont City Council Members ORDINANCE NO. ENTITLED AN ORDINANCE GRANTING A SPECIFIC USE PERMIT TO ALLOW THE TEMPORARY PARKING AND HOOKUP OF RECREATIONAL VEHICLES IN AN RM-H (RESIDENTIAL MULTIPLE FAMILY DWELLING - HIGHEST DENSITY) DISTRICT FOR PROPERTY LOCATED AT 2350 NORTH MAJOR DRIVE IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. WHEREAS,the City Council for the City of Beaumont desires to issue a specific use permit to Joe Self, representing Jehovah's Witness Church,to allow the temporary parking and hookup of recreational vehicles in an RM-H (Residential Multiple Family Dwelling - Highest Density) District for property located at 2350 North Major Drive, being Plat SP-1, Tract 82-D, H. Williams Survey, Abstract 56, City of Beaumont, Jefferson County, Texas, containing 2.643 acres, more or less, as shown on Exhibit "A" attached hereto; and, WHEREAS, the City Council is of the opinion that the issuance of such specific use permit is in the best interest of the City of Beaumont and its citizens subject to the hereinafter described conditions; NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. That a specific use permit to allow the temporary parking and hookup of recreational vehicles in an RM-H (Residential Multiple Family Dwelling - Highest Density) District for property located at 2350 North Major Drive, being Plat SP-1, Tract 82-D, H. Williams Survey, Abstract 56, City of Beaumont, Jefferson County, Texas, containing 2.643 acres, more or less, as shown on Exhibit "A" attached hereto and made a part hereof for all purposes, is hereby granted to Joe Self, representing Jehovah's Witness Church, its legal representatives, successors and assigns subject to the following conditions: • A 30' wide landscape strip or an 8' tall wood screening fence and a 10' wide landscape strip shall be installed along the east (rear) property line. • The temporary parking and hookup of recreational vehicles shall be limited to emergency relief efforts and shall not extend beyond June 30, 2009. • No storage of building materials. • All food trailers and storage subject to approval of the Health Department. • All fuel tanks subject to approval of Fire Marshal. • No tents will be allowed. • No more than 10 recreational vehicles will be allowed. Section 2. That the specific use permit herein granted is expressly issued for and in accordance with each particular and detail of the site plan attached hereto as Exhibit "B" and made a part hereof for all purposes. Section 3. Notwithstanding the site plan attached hereto, the use of the property herein above described shall be in all other respects subject to all of the applicable regulations contained in Chapter 30 of the Code of Ordinances of Beaumont, Texas, as amended, as well as comply with any and all federal, state and local statutes, regulations or ordinances which may apply. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 10th day of February, 2009. - Mayor Becky Ames - File 1974-P: Request for a specific use permit to allow for temporary parking and hookup of RV's in an RM-H (Residential Multiple Family Dwelling-Highest Density)District. Location: 2350 North Major Drive Applicant: Joe D. Self 0 100 200 Feet D Legend ! 'rr 1974P i � o i ! SE pR GHP i R-S POLY DR c R®S Z I � r RM-H GC-MD DEER GNASE DR r 1 Z f i 1 1 1 1 1 Z ORCHID'L'N iX I R-S a IBLUE NNET LN —� \ -- \ R_s RM-H R_S EXHIBIT "A" N 0 LIFrSTATON UNOEROROUNO WATER SUPPLY 00 , 0 (F REQUIREp) �UND�) R(XtOIXIU SEWER 000 - - _ I CMCE TRAIMR "Ma I Ely> M PP GENERAL PARIONC DISASTER REIJW CEN" "50 N NA1OR.OR . nyw s.r�r.. OE MAL LAYOUT . PARNOALE OONORFAATgN RNESSES OF JEl1CNA1J'S W 0 000 0000 �.� ..., *Approval subject to the following conditions: 2D013-01 1. A 30'wide landscape strip or an 8'tall wood screening fence and a 10'wide landscape strip shall E00T o be installed along the east(rear)property line. 2. The tempc!•ary parking and hookup,of recreational vehicles shall be limited to emergency relief efforts and shall not extend beyond June 30,2009. 3. No storage of building materials. 4. All food trailers and storage subject to approval of the Health Department. 5. All fuel tanks subject to approval of Fire Marshal. 6. No tents will be allowed. 7. No more than 10 recreational vehicles will be allowed. 2 February 10,2009 Consider approving an ordinance calling the General Election for May 9, 2009 to elect a Mayor, two (2) Councilmembers-At-Large, one(1) Councilmember each for Ward I, Ward 11, Ward III and Ward IV; and approving a Runoff Election if necessary RICH WITH OPPORTUNITY i T • E • X • A • s City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tina Broussard, City Clerk, TRMC MEETING DATE: February 10, 2009 AGENDA MEMO DATE: February 5, 2009 REQUESTED ACTION: Council consider approving an ordinance calling the General Election for May 9, 2009 to elect a Mayor, two (2) Councilmembers-At-Large, one(1) Councilmember each for Ward I, Ward II, Ward III and Ward IV; and approving a Runoff Election if necessary. RECOMMENDATION The Administration recommends approval of the ordinance. BACKGROUND The City Charter dictates that all elected officials shall be elected on a regular election day established by the Election Code of the State of Texas. The City of Beaumont has established the second Saturday of May to conduct this election, and will conduct a joint election with the Beaumont Independent School District and the Port of Beaumont. The City of Beaumont will elect a Mayor, two (2) Councilmembers-At-Large, four Ward Councilmembers (one each for Wards I, II, III and IV). The Beaumont Independent School District will elect three(3)Trustees(one each for Districts 4, b and 7). The Port of Beaumont will elect a Port Commissioner for Wards I and Wards III. BUDGETARY IMPACT Estimated expense to conduct an election is estimated at $102,000, with each entity paying a proportionate share of said expenses. Ordinance No. AN ORDINANCE OF THE CITY OF BEAUMONT, TEXAS, PROVIDING FOR A GENERAL ELECTION TO BE HELD ON THE 9T" OF MAY, 2009 FOR THE PURPOSE OF ELECTING A MAYOR, FOUR (4) COUNCILMEMBERS (WARD I, II, III AND IV) AND TWO (2) COUNCILMEMBERS-AT-LARGE;DESIGNATING POLLING PLACES AND APPOINTING ELECTION OFFICIALS FOR SUCH ELECTION; PROVIDING THE FORM OF THE BALLOT AT SUCH ELECTION; DIRECTING THE GIVING OF NOTICE OF SUCH ELECTION; PROVIDING FOR A JOINT ELECTION WITH THE BEAUMONT INDEPENDENT SCHOOL DISTRICT AND PORT OF BEAUMONT; AND CONTAINING OTHER PROVISIONS RELATING TO THE SUBJECT. . BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. In accordance with the City Charter, the Constitution, and general laws of the State of Texas, a general municipal election is hereby called and ordered for the second Saturday in May, 2009, the same being the 9th day of said month, at which election all qualified voters residing within the corporate limits of the City may vote for the purpose of electing a Mayor, Councilmembers to Wards I, II, III and IV and two (2) Councilmembers- At-Large for full term. Section 2. No person's name shall be placed upon the official ballot as a candidate for any of the above-mentioned positions unless such person has filed his or her sworn application, as provided by Section 141.031, Section 143.004, and Section 143,007 of the Texas Election Code, and Article IV, Section 5 of the Charter of the City of Beaumont, with the City Clerk, not later than five o'clock (5:00) p.m. on the sixty-second (62nd) day before the date of such election. The City Clerk shall note on the face of each such application the date and time of its filing. A declaration of write-in candidacy must be filed with the City Clerk as provided by Section 146.054 of the Texas Election Code, not later than five o'clock (5:00) p.m. on the fifth (5th) day after the date an application for a place on the ballot is required to be filed, except as otherwise provided in the case of a deceased or ineligible candidate. Section 3. Said election shall be held jointly with the Beaumont Independent School District and the Port of Beaumont in accordance with Chapter 271 of the Texas Election Code; and the City Clerk of the City of Beaumont, Texas, agrees to coordinate, supervise, and handle all aspects of administering said joint election in accordance with the provision of the Texas Election Code and as outlined in their terms of agreement contained herein: a) The expenses of the election shall be divided with each governmental entity paying an equitable share of said expenses. b) Single ballot forms shall be used which shall contain the Mayor, four (4) Ward Councilmembers and two (2) Councilmembers-At-Large, three (3) Beaumont Independent School District Trustee positions and two (2) Port of Beaumont Commissioners. c) The City of Beaumont shall be responsible for the appointment of all election judges. d) Location of polling places is attached hereto as Exhibit "A." e) One set of ballot boxes shall be used and records for all elections shall be combined. f) The City Clerk of the City of Beaumont is designated as the general custodian of election records for the joint election. g) Early voting shall be held jointly, and the City Clerk of the City of Beaumont shall serve as the joint early voting clerk. The joint early voting shall be conducted between the hours of 8:00 a.m. to 5:00 p.m. including any extended or weekend hours, at the early voting place or places at which the early voting clerk regularly conducts early voting for the City. The regular early voting clerk shall receive applications for early voting ballots to be voted by mail in accordance with Texas Election Code, Section 81.001, et. Seq. The remaining procedures for conducting early voting by mail shall be completed by the City Clerk of the City of Beaumont. h) Each participating entity will be responsible for all required election orders, resolutions, notices, and any other pertinent documents required by its respective governing body, including making the submissions required by the Federal Voting Rights Act of 1965 and any other changes which require pre-clearance by the United States Department of Justice. Preparation of necessary bilingual materials and notices will also be the responsibility of each participating entity. i) The judges and clerks shall be compensated at a rate of$8.00 per hour. No judge or clerk shall be paid for more than one hour of work before the polls open and no period of time subsequent to two hours after voting is concluded by all voters offering themselves for voting during regular voting hours. The election official who delivers the returns of the election shall be paid an additional $25.00 provided he/she also returns unused ballots, elections supplies, and ballot boxes when he/she makes delivery of the returns of the election. Section 4. Legally qualified voters residing within the corporate limits of the City of Beaumont shall be entitled to a vote at said election for the respective candidate(s). Section 5. That said election shall be held in the City of Beaumont between the hours of 7:00 a.m. and 7:00 p.m. at the places listed in Exhibit "A" attached hereto and made a part hereof for all purposes. The persons whose names appear in the Exhibit "A" are appointed presiding judges and alternates for the respective polling places with authority to select and appoint clerks. Pursuant to Sections 32.032 and 32.033 of the Texas Election Code, the presiding judge for each election precinct shall appoint a minimum of one (1) clerk, and the City Clerk may authorize as many additional clerks as are deemed necessary for the proper conduct of the election. Section 6. The notice and order of said election shall be given by posting and publishing said notice and order as provided by the Texas Election Code. Section 7. That an electronic voting system, as described by Title 8 of the Texas Election Code, shall be used for said election. Section 8. That the following are hereby appointed officers of said election to serve at the Central Counting Station, which is hereby established at the City of Beaumont Civic Center, 701 Main Street, Beaumont, Texas: Tabulation Supervisor; Lisa Adam and Staff of Premiere Election Solutions; Presiding Judge of the Central Counting Station, Tina Broussard, City Clerk, TRMC. Section 9. The official ballots, ballot cards, and ballot labels, respectively, for the election shall be prepared in accordance with the Texas Election Code. Section 10. That the City Clerk is hereby appointed clerk for early voting; and pursuant to Sec. 83.034 of the Texas Election Code, the appointment of Stephanie Gandy as Deputy Early Voting Clerk is approved, said appointment being without additional compensation. The City Clerk may authorize as many additional clerks as are deemed necessary for the proper conducting of the election. Early voting by personal appearance shall be conducted at the main early voting location at City Hall, 1 st Floor Conference Room, 801 Main Street, Beaumont, Texas, 77701. Early voting ballot applications and ballots voted by mail shall be sent to the City Clerk's Office, P.O. Box 3827, Beaumont, Texas, 77704-3827. The clerk shall keep the said office open for at least eight(8) hours between 8:00 a.m. and 5:00 p.m. on each day for early voting or an official State Holiday beginning on the seventeenth (17th) day through the fourth (4th) day preceding the date of such election; provided, however, except as authorized by Section 85.005(a),Texas Election Code, said clerk shall not permit anyone to vote early by personal appearance on any day which is not a regular working day for the Clerk's office, and under no circumstances shall she permit anyone to vote early by personal appearance at any time when her office is not open to the public. Section 11. That early votes by personal appearance and by mail shall be counted by an early voting ballot board consisting of a presiding judge and one clerk, and the City Clerk may authorize as many additional clerks as are deemed necessary. Lucille Bryant is hereby appointed Presiding Judge of the Early Voting Ballot Board; and she shall appoint the clerk. Early votes shall be canvassed and returned by the Early Voting Ballot Board to the Central Counting Station by 7:00 p.m. on election day. Section 12. If any person or persons appointed herein do not appear, are unable to perform their duties, or fail to perform their duties, the Mayor shall have the discretion and authority to appoint any substitute personnel to fill the position(s). Section 13. The order in which the names of the candidates are to be printed on the ballot shall be determined by a drawing by the City Clerk, as provided by Section 52.094 of the Texas Election Code. The City Clerk shall post a notice in the office, at least seventy-two (72) hours prior to the date on which the drawing is to be held, of the time and place of the drawing, and shall also give personal notice to any candidate who makes written request for such notice and furnishes to the City Clerk a self-addressed, stamped envelope. Each candidate involved in the drawing, or a representative designated by the candidate, shall have a right to be present and observe the drawing. Section 14. That is any section, subsection, sentence, clause, or phrase of this ordinance, or the application of same to a particular set of persons or circumstances, should for any reason be held to be invalid or adjudged unconstitutional by a court of competent jurisdiction, such invalidity shall not affect the remaining portions of this ordinance, and to such end the various portions and provisions of this ordinance are declared to be severable; and the City Council of the City of Beaumont, Texas, declares it would have passed each and every part of the same notwithstanding the omission of any such part thus declared to be invalid or unconstitutional, or whether there be one or more parts. Section 15. That all ordinances or parts of ordinances inconsistent or in conflict herewith are, to the extent of such inconsistency or conflict, hereby repealed. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 10th day of February, 2009. - Becky Ames Mayor - EXHIBIT "A" - 2009 GENERAL ELECTION ORDINANCE PRECINCT/BISD POLLING LOCATION JUDGE ALTERNATE /PORT 001 French Elementary School Victorian Ryan Andrew Ryan 3525 Cleveland Ave. Beaumont, TX 77703 002 Smith Middle School Mary S.Williams Jerrie Mathis 4415 Concord Beaumont,TX 77703 003 Brown Alternative Center Roselyn Isadore Thelma Fielder 1900 Pope St. Beaumont,TX 77703 004 Administration Building Dr. Bruce Drury Harold Steward 3395 Harrison Avenue Beaumont, TX 77703 005 Caldwood Elementary Norma Conner Mary Simmons 102 Berkshire Lane Beaumont,TX 77707 006 Central Senior High Sch. Celeste Johnson Gregory Cottington 88 Jaguar Beaumont, TX 77702 007 O.C. "Mike"Taylor Career Christine Gavrelos Penny Zaza Center 2330 North Street Beaumont,TX 77702 008 Magnolia Baptist Church Jo Helen Stephens Kentha Stephens 2830 Pine St. Beaumont, TX 77703 010 Scott Olive Baptist Church Nanette Cantue Leslie Cantue 1050 Ewing Beaumont,TX 77701 011 Jefferson County Court Rose O. Solomon Lorenzo Lee Owens House 1149 Pearl Beaumont, TX 77701 012,013 Dunbar Elementary Connie Patterson Brenda White 825 Jackson Beaumont,TX 77701 014 Ogden Elementary Kimberly Lewis Harold Lewis 2300 Victoria Beaumont, TX 77701 015 King Middle School Olivia Gonzales Vacant 1400 Avenue A Beaumont,TX 77701 016 Fletcher Elementary School Herman Davis Rose Davis 1055 Avenue F Beaumont, TX 77701 017,026,090 Municipal Airport Mary Randall Stephen Randall 455 Keith Rd., Hwy 90 Beaumont, TX 77713 018 Ozen High School Margaret Bostic Leroy Bostic 3443 Fannett Rd. Beaumont, TX 77705 019 BISD Administration,Annex Pauline Mouton Nelson Mouton 1025 Woodrow Beaumont, TX 77705 020 Pietzsch Elementary Rosa Thomas Joyce Franklin 4301 Highland Ave. Beaumont, TX 77705 021, 067 South Park Middle School Willmeretta Lowe Sonya Pickens 4500 Highland Ave. Beaumont, TX 77705 022 Guess Elementary School J.W.Albert Brenda Green 8055 Old Voth Rd. Beaumont, TX 77713 023 Rosedale Baptist Church James Boykin Karlene Boykin 7110 Concord Beaumont, TX 77708 027,078,086 Vincent Middle School Jon Tritsch Theresa Hefner-Babb 350 Eldridge Beaumont, TX 77707 039 Odom Middle School Maudry Plummer Samuel Peterson 2250 West Virginia St. Beaumont, TX 77705 062 Sallie Curtis Elementary Sandra Moore Ira McKinney 6225 North Circuit Dr. Beaumont,TX 77706 063 Lucas Elementary School Thelma Noble Sallie Cannon 1750 East Lucas Beaumont, TX 77703 064 Theodore Johns Library Mary B. Francis Leona Moore 4255 Fannett Beaumont,TX 77705 065 Regina-Howell School Sharon Hughes Ellen Rivers 5850 Regina Lane Beaumont, TX 77706 066 Bevil Oaks Civic Center Mabel Matthews Shirley Collins 7390 Sweetgum Bevil Oaks,TX 77713 067 Austin Middle School Helen Stone Paula Sadler 3410 Austin Beaumont,TX 77706 072 Wesley United Methodist Oleta Holmes Lenora Caffey 3810 N. Major Dr. Beaumont, TX 77713 073 George Marshall School John O. Clayton Jerry Bridges 6455 Gladys Beaumont,TX 77706 075 Lamar-Health & Human Diann Dennis Glenn Darden Performance Complex A 4400 S MLK Jr. Parkway Beaumont,TX 77705 077 St. Pius X Church Bessie Williams Mary Doyle 5075 Bigner Road Beaumont, TX 77708 079,100 Tennis Center Bob Bearb John Mistrot 6455 College Beaumont,TX 77707 084,085 Fehl School Calara Oliver Dora Nisby 3350 Blanchette Beaumont,TX 77701 087,088,099 Pine Burr Baptist Church Sherrie Fitzgerald Darlene Guidry 5095 Pine Burr Blvd. Beaumont,TX 77708 089 Ridgewood Retirement Ctr. Katherine Campbell Willie Mae Thomas 2520 IH 10E Beaumont,TX 77703 104& 116 R. C. Miller Library Jane Walker JoAnn Bordeman 3650 Dowlen Rd. Beaumont,TX 77706 Early Voting Beaumont City Hall Lucille Bryant Wallace Bryan 801 Main St. 1$` Floor Conference Rm. Beaumont,TX 77701 3 February 10,2009 Consider approving a one (1)year contract for various types of pipe fittings for use by the Water Utilities Department RICH WITH OPPORTUNITY BEA,IIMON* T • E • $ • A • s City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: February 10, 2009 REQUESTED ACTION: Council consider authorizing the award of a one(1) year contract for various types of pipe fittings. RECOMMENDATION The Administration recommends the award of a contract to various vendors at the unit costs reflected in the attached bid tabulation. The estimated total annual expenditure is $598,583.60. BACKGROUND Bids were requested for an annual contract for couplings, brass fittings, plastic tubing and other water related materials for the use of the Water Utilities Department. The materials are used in the repair of existing water lines, installation of new water service lines, and in the maintenance of existing water mains and meters. The materials are utilized to maintain adequate water service throughout the City. Specifications required vendors to submit pricing for lead-free brass that is American or domestic made products. Pricing is to remain firm for the term of the contract. Fourteen (14)vendors were notified, with seven(7) responding with bids. The bidders meeting specifications at the lowest price are listed on the following bid tabulation: Contract for the purchase of various pipe fittings February 10, 2009 Page 2 VENDOR SECTION BID Rural Pipe and Supply Bends $7,663.35 Jasper, TX Bushings $2,174.60 Nipples $10,235.00 Meter Box $12,263.60 ACT Pipe and Supply Bolted Coupling $38,570.50 Beaumont, TX Coburns Service Saddles $30,707.30 Beaumont, TX Valve Box $12,325.00 CPR Services and Supply Couplings $56,180.20 New Caney, TX Angle Stops $141,980.65 Tubings $10,316.00 HD Supply Waterworks Fire Hydrant Bury $125,333.00 Beaumont, TX Fire Hydrant Extension $5,814.40 Valves and Valve Taps $83,945.10 Check Valves $36,638.20 Mechanical Joint Restrainers $24,436.70 Total Estimated Annual Cost $598,583.60 BUDGETARYIMPACT Funds are available in the Water Utilities Department's operating budget. RESOLUTION NO. WHEREAS, bids were received for a one(1)year contract for purchasing couplings, brass fittings, plastic tubing and other water-related materials for use by the Water Utilities Department; and, WHEREAS, various vendors submitted bids in the amounts shown below: VENDOR SECTION BID Rural Pipe and Supply Bends $7,663.35 Jasper, TX Bushings $2,174.60 Nipples $10,235.00 Meter Box $12,263.60 ACT Pipe and Supply Bolted Coupling $38,570.50 Beaumont, TX Coburns Service Saddles $30,707:30 Beaumont, TX Valve Box $12,325.00 CPR Services and Supply Couplings $56,180.20 New Caney, TX Angle Stops g p $141,980.65 Tubings $10,316.00 HD Supply Waterworks Fire Hydrant Bury $125,333.00 Beaumont, TX Fire Hydrant Extension $5,814.40 Valves and Valve Taps $83,945.10 Check Valves $36,638.20 Mechanical Joint Restrainers $24,436.70 Total Estimated Annual Cost $598,583.60 and, WHEREAS, City Council is of the opinion that the bids submitted by the above-listed vendors in the amounts shown for an estimated total contract expenditure of$598,583.60 should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the bids for a one (1) year contract for purchasing couplings, brass fittings, plastic tubing and other water-related materials for use by the Water Utilities Department submitted by the above-listed vendors for an estimated total contract expenditure of $598,583.60 be accepted by the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 10th day of February, 2009. - Mayor Becky Ames - 4 February 10, 2009 Consider approving a contract for the purchase of Sodium Hydroxide for use by the Water Utilities Department RICH WITH OPPORTUNITY I T • E • X • A • s City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: February 10, 2009 REQUESTED ACTION: Council consider authorizing the award of a contract for the purchase of Sodium Hydroxide. RECOMMENDATION The Administration recommends the award of a contract to Thatcher Company of Salt Lake City, Utah, in the amount of$383,500. BACKGROUND Bids were requested for a six(6)month contract to supply Sodium Hydroxide for use by the Water Utilities Department to purify the City's water supply. The contract is to furnish Sodium Hydroxide to the Water Utilities Department at the fixed unit rate of$767 per dry ton. The previous vendor was Simply Aquatics of Kirbyville, Texas, at a price of$995 per dry ton. The Water Utilities Department expects to purchase five hundred(500)dry tons during the six(6) month contract. Bid tabulations are as follows: VENDOR UNIT PRICE TOTAL PRICE PER DRY TON 500 DRY TONS Thatcher Co $767 $383,500 Salt Lake City, UT FSTI Inc $946.70 $473,350 Manor, TX Altivia Corp $924 $462,000 Chevron Chemicals Georgia $1,080 $540,000 Stockbridge, GA DXI Industries $1,020 $510,000 5 Star Enterprise $1,185 $592,500 Contract for the purchase of Sodium Hydroxide February 10, 2009 Page 2 BUDGETARY IMPACT Funds are available for this expenditure in the Water Utilities Department's operating budget. RESOLUTION NO. WHEREAS, bids were requested for a six (6) month contract for the purchase of five hundred (500) dry tons of sodium hydroxide for use by the Water Utilities Department to purify the City's water supply; and, WHEREAS, Thatcher Company of Salt Lake City, Utah, submitted a bid at the fixed unit rate of $767 per dry ton for a total cost of $383,500; and; WHEREAS, City Council is of the opinion that the bid submitted by Thatcher Company of Salt Lake City, Utah, should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the bid submitted by Thatcher Company of Salt Lake City, Utah, for the purchase of 500 dry tons of sodium hydroxide at the fixed unit rate of$767 per dry ton for a total cost of $383,500 be accepted by the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 10th day of February, 2009. - Mayor Becky Ames - 5 February 10, 2009 Consider authorizing the City Manager to execute a contract for the Sanitary Sewer System Improvements 60-Inch Trunk Outfall Rehabilitation Phase I Project RICH WITH OPPORTUNITY BEA,UMON* T - E - $ - A - S City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Dr. Hani J. Tohme, Water Utilities Director MEETING DATE: February 10, 2009 REQUESTED ACTION: Council approval of a resolution authorizing the City Manager to execute a contract for the Sanitary Sewer System Improvements 60-Inch Trunk Outfall Rehabilitation Phase I Project. RECOMMENDATION Administration recommends approval of a contract with Huff&Mitchell, Inc., Cypress, Texas, in the amount of$576,354.00. The Sanitary Sewer System Improvements 60-Inch Trunk Outfall Rehabilitation Phase I Project will install approximately 1,150 linear feet of 54" Hobas pipe, remove and replace one manhole, furnish and install two manholes, including cleaning and televising the existing 60-inch reinforced concrete pipe before construction and televise the new pipe after installation. The MBE participation will be with Choctaw Pipe and Equipment, Inc. of Houston, Texas for $232,254.00, which represents 40.30 percent of the total bid. BACKGROUND The existing sanitary sewer line is located on Lafin Road and was installed in 1953. The existing line has deteriorated and requires major rehabilitation. The primary goals of the project are to restore the integrity of the sanitary sewer line, restore the carrying capacity, provide customers with uninterrupted and adequate service and meet the requirements with the State. This Contract is recommended for approval by the City Manager and the Water Utilities Director. BUDGETARY IMPACT Funds for the project are available in the Capital Program. CITY OF BEAUMONT SCHEDULE OF MBE PARTICIPATION NAME CARTIFII'D 1413E 4.DDRESS TYPE OF 11%ORIt AGRFFD .pKICA' C"ON7'R.-1 CTOR I�I521 (.hampions�ip $ Z32,25�}.ba Chocl�w i e ur ,ate. +busibft ,-r 110(09 mafu,�l liar ri�a c.F b The undersigned will enter into a formal agreement with MBE Contractors for work listed in this schedule conditioned upon execution of a contract with the City of Beaumont. NOTE: 1. This schedule should be submitted with your bid. 5N� SIGNATURE TITLE BID TABULATION SANITARY SEWER SYSTEM IMPROVEMENTS 60-INCH TRUNK OUTFALL REHABILITATION PHASE I BID OPENING DATE:THURSDAY,December 18,2008 at 2:00 P.M. The Bid Proposals submitted have been reviewed and to the best of my ��; knowledge this is an accurate tabulation of the bids received. / By: Pt �r Patrick Donart,P.E.Water Utilities Engineer Date: 1/09/2009 BRH-GARVER REYTEC ITEM HUFF&MITCHELL,INC. CONSTRUCTION QUANTITY CONSTRUCTION,L.P. NUMBER DESCRIPTION CYPRESS,TEXAS HOUSTON,TEXAS RESOURCES,INC. JAMES P.HUFF PHILIP R.REED HOUSTON,TEXAS GREGG T.REYES UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL ITEM NO. I 1 Mobilization costs. $12,768.00 $12,768.00 $10,000.00 $10,000.00 $25,000.00 $25,000.00 ITEM NO.2 1,150 Furnish and install 54"PN 0/SN 46 Hobas pipe. $415.00 $477,250.00 $451.00 $518,650.00 $455.00 $523,250.00 ITEM NO.3 l Clean and televise the existing 60"RCP before construction and televise after installation of the new pipe. $39,200.00 $39,200.00 $23,000.00 $23,000.00 $130,000.00 $130,000.00 ITEM NO.4 l At station 0+00 tie the new 54""PN 0/SN 46 Hobas sanitary sewer line to the $12,432.00 $12,432.00 $4,300.00 $4,300.00 $21,000.00 $21,000.00 existing junction box. ITEM NO.5 1 Replacement of sanitary sewer manholes. $9,408.00 $9,408.00 $22,000.00 $22,000.00 $35,000.00 $35,000.00 ITEM NO.6 2 Installation of new sanitary sewer manholes. $9,408.00 $18,816.00 $19,000.00 $38,000.00 $28,000.00 $56,000.00 ITEM NO.7 1 Trench Safety Plan sealed by a Texas Registered Engineer. $3,360.00 $3,360.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 ITEM NO.8 1 Trench Safety System according to Specification Item Number 712 $1,120.00 $1,120.00 $500.00 $500.00 $17,000.00 $17,000.00 ITEM NO.9 4 Remove and replace point repairs and obstructions as per Item 02553. $500.00 $2,000.00 $1,000.00 $4,000.00 $5,000.00 $20,000.00 TOTAL BID $576,354.00 $621,450.00 $828,250.00 Page 1 of 2 BID TABULATION SANITARY SEWER SYSTEM IMPROVEMENTS 60-INCH TRUNK OUTFALL REHABILITATION PHASE I BID OPENING DATE:THURSDAY,December 18,2008 at 2:00 P.M. ALLCO,LTD. BRYSTAR ITEM CONTRACTING INC. DESCRIPTION BEAUMONT,TEXAS NUMBER QUANTITY BEAUMONT,TEXAS T.W.HARRISON BRYAN PHELPS UNIT PRICE TOTAL UNIT PRICE TOTAL ITEM NO. 1 1 Mobilization costs. $25,000.00 $25,000.00 $5,000.00 $5,000.00 ITEM NO.2 1,150 Furnish and install 54"PN 0/SN 46 Hobas pipe. $696.00 $800,400.00 $445.00 $511,750.00 ITEM NO.3 1 Clean and televise the existing 60"RCP before construction and televise after $28,750.00 $28,750.00 $470,000.00 $470,000.00 installation of the new pipe. ITEM NO.4 1 At station 0+00 tie the new 54""PN 0/SN 46 Hobas sanitary sewer line to the $17,500.00 $17,500.00 $5,500.00 $5,500.00 existing junction box. ITEM NO.5 1 Replacement of sanitary sewer manholes. $21,240.00 $21,240.00 $33,000.00 $33,000.00 ITEM NO.6 2 Installation of new sanitary sewer manholes. $21,240.00 $42,480.00 $21,000.00 $42,000.00 ITEM NO.7 1 Trench Safety Plan sealed by a Texas Registered Engineer. $1,500.00 $1,500.00 $1,000.00 $1,000.00 ITEM NO.8 1 Trench Safety System according to Specification Item Number 712 $1.00 $1.00 $3,500.00 $3,500.00 ITEM NO.9 4 Remove and replace point repairs and obstructions as per Item 02553. 1 $12,750.00 $51,000.001 $1,200.00 $4,800.00 TOTAL BID J $987,871.00 $1,076,550.00 Page 2 of 2 RESOLUTION NO. WHEREAS, bids were solicited for a contract for the Sanitary Sewer System Improvements 60-Inch Trunk Outfall Rehabilitation Phase I Project; and, WHEREAS, Huff& Mitchell, Inc., of Cypress, Texas, submitted a bid in the amount of$576,354.00; and, WHEREAS, City Council is of the opinion that the bid submitted by Huff& Mitchell, Inc., of Cypress, Texas, should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the bid submitted by Huff& Mitchell, Inc., of Cypress, Texas, for a contract for the Sanitary Sewer System Improvements 60-Inch Trunk Outfall Rehabilitation Phase I Project in the amount of $576,354.00 be accepted by the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 10th day of February, 2009. - Mayor Becky Ames - 6 February 10, 2009 Consider approving the purchase of a grappler truck for use by the Solid Waste Division RICH WITH OPPORTUNITY f T • E • X • A • s City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: February 10, 2009 REQUESTED ACTION: Council consider approving the purchase of a grappler truck for use by the Solid Waste Division. RECOMMENDATION The administration recommends approval of the purchase from Chastang's Bayou City Autocar of Houston, Texas in the amount of$208,983. BACKGROUND Pricing for the grappler truck is obtained through the BuyBoard Cooperative Purchasing Program. Buyboard is a cooperative purchasing association which provides cities and political subdivisions with the means to purchase specialized equipment at volume prices. BuyBoard complies with the State of Texas procurement statutes. The purchase price of$208,983 includes the BuyBoard administrative fee of$400. This grappler truck will be used by Solid Waste for heavy trash, debris and large tree removal. This grappler truck will be replacing unit 3266, which is a 1997 model with 84,000 miles. Unit 3266 will be disposed of according to the City's surplus equipment disposal policy. The basic warranty provided is twelve(12)months. Warranty service is available from the local Caterpillar dealer, Mustang Tractor, of Beaumont, Texas. Delivery is estimated at one hundred eighty(180)to two hundred ten(210)days. BUDGETARY IMPACT Funds are budgeted in the Solid Waste Fund. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the purchase of a grappler truck from Chastang's Bayou City Autocar of Houston, Texas, in the amount of $208,983 through the Texas Association of School Boards(TASB) BuyBoard Cooperative Purchasing Program for use by the Solid Waste Department. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 10th day of February, 2009. - Mayor Becky Ames - 7 February 10,2009 Consider approving the purchase of a motor grader for use by the Streets and Drainage Division i RICH WITH OPPORTUNITY 17C A►11 1�1 C1 I ( T • E • X • A • S City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: February 10, 2009 REQUESTED ACTION: Council consider approving the purchase of a motor grader for use by the Streets and Drainage Division. RECOMMENDATION The administration recommends approval of the purchase from Waukesha Pearce Ind., of Houston, Texas in the amount of$163,159. BACKGROUND Pricing for the motor grader is obtained through the BuyBoard Cooperative Purchasing Program. BuyBoard is a cooperative purchasing association which provides cities and political subdivisions with the means to purchase specialized equipment at volume pricing. BuyBoard complies with State of Texas procurement statutes. This motor grader will be used by Streets and Drainage to grade road base before oil and asphalt is applied. This motor grader will be replacing unit 5067, which is a 1988 model with 2500 hours of service. Unit 5067 will be disposed of according to the City's surplus equipment disposal policy. The basic warranty provided is one (1) year with unlimited hours. Warranty service is available from Waukesha Pearce Ind., of Port Arthur, Texas. Delivery is estimated at thirty (30) to sixty (60) days. BUDGETARY IMPACT Funds are budgeted in the Capital Reserve Fund. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the purchase of a motor grader from Waukesha Pearce Inc. of Houston, Texas, in the amount of$163,159 through the Texas Association of School Boards (TASB) BuyBoard Cooperative Purchasing Program. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 10th day of February, 2009. - Mayor Becky Ames - WORKS SSION * Review and discuss recommended changes to the regulations relating to mobile food unit establishments 8 February 10,2009 Consider amending Section 11-1.1 of the Code of Ordinances relating to regulations for mobile food unit establishments RICH WITH OPPORTUNITY T • E , g . A . S City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Ingrid Holmes, Public Health Director MEETING DATE: February 10, 2009 REQUESTED ACTION: City Council consider amending Section 11-1.1 of the Code of Ordinances relating to regulations for mobile food unit establishments. RECOMMENDATION The Administration recommends amending Section 11-1.1 of the Code of Ordinances. BACKGROUND On December 16, 2008, City Council approved a three(3)month moratorium that would discontinue the issuance of permits for mobile food unit establishments so that permit requirements could be reviewed. The Health Department issues permits that allow for the sale of food items. There are five(5) types of permits issued with specific requirements for each: • Permanent Food Establishments- must meet Health Department guidelines relating to water, sanitation, equipment as well as those guidelines established by the Fire, Community Development and Water Departments. The cost of each permit is determined by the seating capacity. • Mobile Food Unit Establishments- must meet Health Department guidelines relating to water systems, water retention, commissaries, service areas, restroom facilities and the serving of potentially hazardous foods. (requirements prior to moratorium). The cost of each is $192.50. This permit prior to the moratorium was effective for 365 days per year. Additionally, they were able to operate at all times. • Seasonal Permit - operates more than fifteen(15) consecutive days but less than one hundred twenty-one(121) consecutive days within a three hundred sixty-five (365) day period beginning January 1'of each year. The cost is $82.50. • Temporary Food Establishment - must meet minimum health regulations relating to sanitation. A temporary permit may only be issued to a person, firm or corporation four(4)times per year. There must be at least a thirty(30) day time period between each consecutive issuance of such a permit. The cost of this type of permit is $33. • Special Event Permit -is a temporary permit which consists of more than five(5) booths, and is sponsored by an organization in connection with a single group event. This includes but is not limited to fairs, carnivals, food festivals and similar events. The cost is $220 per day. After reviewing each type of permit, staff recommends changes to the mobile food establishment permit. Recommended changes are attached and shown in bold print. BUDGETARY IMPACT Unknown although expected to be minimal. Requirements for Mobile Food Units (Proposed Changes to Ordinance and Permitting Practices in bold) 1.) Mobile Food Unit: "A vehicle-mounted food service establishment designed to be readily moveable." a.) Mobile food units are required to purchase a yearly mobile food permit in order to assure that all compliance requirements are met. The cost of the permit is $192.50. b.) Mobile food units are additionally required to purchase a "Food Sale Permit" for each use. "Food Sale Permits" are good for a seventy-two (72) hour period and are limited to two (2) times per month. A second "Food Sale Permit" cannot be issued within five (5) days from the start date of the first signed permit. The cost of the"Food Sale Permit" is $33. c.) Mobile food units are required to be easily identified to every passerby by having the name of the business prominently painted on at least two sides of the unit, in letters no smaller than 12" in height. d.) Mobile food units may not occupy the same location for more than the 72 hour maximum duration of the "Food Sale Permit." e.) Vehicle registration must be provided with application. P Federal Tax ID Certificate must be provided with application. 2.) Water System: Water and sewage systems are not required if serving only prepackaged foods in individual servings or non-potentially hazardous beverages dispensed from covered urns or other protective equipment. a.)Potable water under pressure must be provided to furnish hot and cold water to all sinks on the unit. b.) Water inlet must be kept capped except during filling of tank. 3.) Waste Retention: a.) Permanently installed retention tank 15% larger capacity than water supply tank is required. b.) Liquid waste cannot be discharged from the retention tank when the mobile food unit is in motion. c.) Waste disposal pipes must be a different size or type than those used for supplying potable water. d.) Waste connection must be located lower than the water inlet connection. 4.) Commissary: A catering establishment, restaurant, or another permitted place in which food, containers, or supplies are kept, handled, prepared, packaged, or stored. a.) Mobile food units must operate from a commissary or other fixed food service establishment. b.) Commissary must be constructed and operated in compliance with all applicable requirements of the food ordinance. c.) An affidavit from the owner of the commissary must be provided with application. 5.) Service Area: a.) Service area must include overhead protection for any supplying, cleaning, or servicing operation. b.) An area must be provided for disposing (flushing& draining)of liquid waste. Waste must be discharged into outdoor mop or utility sink which is plumbed into a grease trap. c.) Wastewater log is required to be on unit at all times, and must include all discharge dates, locations, approximate gallons, and signature of commissary representative. d.) Mobile food units may erect a tent, or attach a tent-like awning to the side of their unit, but are not allowed to utilize any adjacent building as a dining or working area. e.) Mobile food units are barred from the preparation of any food that requires extensive rinsing, such as crawfish because their wastewater tank is limited in size. E) Mobile food unit operators are required to dump their wastewater within 24 hours of the expiration of the 72 hour "Food Sale Permit." If at anytime the wastewater tank becomes full, the operation shall be closed to allow for the transport and dumping of the wastewater at the central preparation facility or commissary. Note: All wastewater is to be dumped at their commissary, and this requirement is part of their minimum requirements under their original food permit. 6.) Restroom Facilities: a.) . Mobile food units must be located on a paved surface and be within 200 feet of a commercial restroom. b.) An affidavit from the owner of the commercial restroom must be provided with the application. c.) Commissary must have restroom facilities. 7. Potentially Hazardous Foods: a.) The sale of some or all potentially hazardous foods may be prohibited by the Public Health Authority. b.) Mobile food unit food choices are required to be limited to those that can be prepared entirely on the mobile food unit, within compliance of the Texas Food Establishment Rules adopted by the City of Beaumont, Texas. Also, all food to be prepared must be on the unit at the time of inspection accompanied by the receipts. SIGH wrrH THE PUB=% HEALTH i T • E • X • A • S CITY OF BEAUMONT PUBLIC HEALTH DEPARTMENT ENVIRONMENTAL HEALTH DIVISION MOBILE FOOD UNIT ESTABLISHMENT PERMIT APPLICATION 950 Washington Boulevard, Beaumont, Texas 77705 phone: (409) 832-7463, fax: (409) 212-9589 Name of Mobile Food Unit Establishment: Permanent Address of Establishment: Owner's Name: Owner's Physical Address: Owner's Mailing Address: Business Phone: Owner's Home Phone Number: Name and Address of Commissary: Commissary Affidavit Attached to Application? Yes or No Restroom Affidavit Attached to Application? Yes or No Vehicle Registration Attached to Application? Yes or No Type of Permit Requested: Mobile Food Unit-Yearly Food Permit Appropriate Fee Below: Stools or Chairs - 0 allowed Cost - $ 192.50 Federal Tax ID/Exempt # : Signature of Applicant Date: RICH WITH THE PUZ='S HSALTH BEA,UMON* T • E • 8 • A • S Permit# CITY OF BEAUMONT PUBLIC HEALTH DEPARTMENT ENVIRONMENTAL HEALTH DIVISION FOOD SALE PERMIT APPLICATION 950 Washington Boulevard, Beaumont, Texas 77705 phone(409) 832-7463,fax(409)212-9589 Name of Mobile Food Unit Establishment: Proposed Dates of Operation (not to exceed 72 hours): through Dates of most recent Food Sale Permit: through Address where Mobile Food Unit will be operating: Contact Person: Phone#: Cell #: Federal Tax ID/ Exempt#: INSPECTION TIME: FEE: CHECK APPROPRIATE FEE BELOW PLEASE HAVE CORRECT CHANGE Mobile Food Unit- Food Sale Permit: ❑ $33.00 DISCOUNT for youth or elderly(IF APPLICABLE): ❑ $16.50 SIGNATURE OF APPLICANT: PRINT NAME: Wastewater log required to be on unit at all times. Is wastewater log on unit? Yes or No If no, then permit cannot be issued until all compliance issues are met. Date of last wastewater discharge location of discharge WORKS SSION * Review and discuss the operations of the Beaumont Municipal Transit System * Review and discuss proposed Water and Wastewater Rates for apartments and mobile homes * Review and discuss regulations relating to oil and gas drilling in the City of Beaumont BEAUMONT MUNICIPAL TRANSIT ADA PARATRANSIT SERVICE City'of Beaumont Public Works Department Febman-10,2009 Beaumont Municipal Transit ■ Types of Seri-ice • Fited route • ADA Paratransit/Special Transit Seri-ice (STS) — Each public entitt- operating a filed route system, shall provide paratransit or other special sere-ice to individuals -,eith disabilities that is comparable to the level of service provided to individual without disabilities who use the fried route system. 1 Beaumont Municipal Transit • Fi_zed Route ■ 9 Routes ■ 12 Ruses • Special Transit Service (STS) ■ Door to Door Service ■ 5 Paratransit Vans Special Transit Service ■ Mobility • An`- person -\with a disability who can use an accessible vehicle, but from whom any desired trip cannot be made because the fixed route service they need to use is not vet accessible, is deemed eligible. • Individuals who because of their disabili", cannot independently board, ride and/or disembark from an accessible vehicle. 2 Special Transit Service ■ Eligibility= (cunt) • Individuals «Yho have impairment related conditions that prevent them from getting to or from a boarding or disembarking location • India-idual's impairment, with restrictions noted, must be provided by a physician on forms supplied bN- the transit agencN,. Special Transit Service ■ Level of Service ■ Same sen-ice area as fixed route • Required ■ The basic senice area is a corridor centered on the flied route and extending ,,4 of a mile on each side • Provided ■ Sen-ice ;area is entire Cih- 3 Special Transit Service ■ Level of Senlice (cont) ■ Response time comparable to fired route • Required ■ Next day- set-vice —must accommodate requests for service fora particular day-made anytime durum the preceding day •Provided • Within one hour of requested trip time • Subscription service ■No more than -)0'o of system capacih- may be resen-ed Special Transit Service ■ Level of Service (cont) ■ Comparable Fares •Required ■ Fares charged for STS service can be no more than twice the fare for a comparable trip made by a person without a disability- on a fixed route system •Provided • Fi_xed Route ■Adult Fare - $1.25 (one way-) • STS ■ Adult Fare - $2.50 (one way-) 4 Special Transit Service ■ Level of Service (cont) ■ Meet the requests for any trip purpose •Required ■ Requests for all types of trip purposes must be accepted and handled on an equal basis. Prioritizing trips is not permitted •Provided ■ Trips are accepted on a test called/first sewed basis and are not prioritized by trip purpose Special Transit Service ■ Level of Service (cunt) ■ Have comparable days and hours of service ■Required ■ STS seivice must be offered during the days and hours that the fixed route system is in operation ■Provided • Mondav through Friday 6:00 a.m. to 9:30 p.m. • Saturday 7:30 a.m. to 9:30 p.m. 5 Special Transit Service ■ Level of Service (cunt) ■ Not limit service availability because of capacity constraints •Required ■ Regulations prohibit public entities from limiting the amount of STS service provided to ADA STS eligible persons •Provided ■Minimize trip refusals due to capacity- constraints Beaumont Municipal Transit ■ Revenue Sources (2009) • Federal Transit Administration $ • State Transportation Fund • Fare Box 715,000 • Transfer from Cite- General Fund 1,8O0,O00 • Total $ 4,715,000 6 Beaumont Municipal Transit • Annual Budget (2008) • Filed Route $ 4,085,000 (86( (,) • STS 642,000 (14(' (,) • Total $ 4,725,000 • Annual Ridership (2008) • Filed Route 643,762 (971o) • STS 20,512 (30�) • Total 664,274 Beaumont Municipal Transit ■ Cost per passenger • Filed route (2008) ■ Total ezpenses $ 4,083,000 ■ Total passengers 643,762 ■ Cost per passenger $ 6.35 ■ Fare (adult/one-way) $ 1.25 • STS (2008) ■ Total expenses $ 642,000 ■ Total passengers 20,512 ■ Cost per passenger $ 31.30 ■ Fare (adult one xvav) $ 2.30 7 Beaumont Municipal Transit QUESTIONS 8